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Home My WebLink About03-07-2012 City Council Minutes MINUTES SARATOGA SPECIAL CITY COUNCIL MEETING MARCH 7, 2012 The City Council held a special City Council Meeting with the Santa Clara County Sheriff's Office in the Administrative Conference Room to present on Coplink and SAFE. SARATOGA REGULAR CITY COUNCIL MEETING MARCH 7, 2012 At 7:06 p.m., Mayor Page called the meeting to order and led the Pledge of Allegiance. ROLL CALL PRESENT Council Members Manny Cappello, Howard Miller, Emily Lo, Vice Mayor Jill Hunter, Mayor Chuck Page ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Crystal Morrow, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director James Lindsay, Community Development Director Michael Taylor, Recreation and Facilities Director Monica LaBossiere, Human Resources Manager Cynthia McCormick, Planner REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Morrow reported that pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on March 1, 2012. REPORT FROM CLOSED SESSION City Attorney Richard Taylor announced that there were no reportable actions from the Closed Session. COMMUNICATIONS FROM COMMISSIONS PUBLIC Oral Communications on Non Agendized Items Linda Rodgers, El Camino Hospital Foundation Board Member, shared information about the Silicon Valley Duck Race at Vasona Lake Park on June 10, 2012. Event details are available online at www.siliconvalleyduckrace.org. Communications from Boards and Commissions Vita Bruno, Parks and Recreation Commissioner, announced the Parks and Recreation Commission's Let's Walk Saratoga program and invited the Council and the public to participate in a guided walk along Joe's Trail starting at the Congress Springs Park trailhead on May 20, 2012. Additional information will be made available on the City website, newsletter, and activity guide. Mayor Page reviewed the Joint Meeting with the Santa Clara County Sheriff's Office, including a summary of the Coplink and SAFE presentations and efforts employed by the Sheriff s Office to prevent crime. ANNOUNCEMENTS Council Member Miller shared that the Saratoga Recreation Activity Guide would be mailed to residents next week. He noted that the Activity Guide will include many summer camp programs for children. Councilmember Miller also announced the Saratoga High School performance of South Pacific on March 8, 9, and 10. Vice Mayor Hunter shared information on upcoming Persian New Year events and the St. Patty's day event on March 17 in the Village. Mayor Page announced that the City is currently accepting applications for the Planning Commission, Heritage Preservation Commission, Traffic Safety Commission, and Youth Commission. Applications for the Planning Commission, Heritage Preservation Commission, and Traffic Safety Commission are due March 13, 2012. Youth Commission applications are due May 17, 2012. CEREMONIAL ITEMS 1. Proclamation Declaring the Week of March 5, 2012 as Science Fair Week Recommended action: Read and present proclamation declaring the week of March 5, 2012 as Science Fair Week. Mayor Page read and presented the proclamation to Veena Jain, a member of the Santa Clara Valley Science and Engineering Fair Association Board of Directors SPECIAL PRESENTATIONS 2. Saratoga Serves Presentation Recommended action: Listen to a brief presentation on the Saratoga Ministerial Association's Saratoga Serves program. Council Member Howard Miller introduced the presentation and invited representatives from the Saratoga Ministerial Association on stage to recognize Mayor Page and share information on upcoming Saratoga Serves activities, including a community barbeque hosted by the City of Saratoga at Wildwood Park on March 25, 2012 at 3:00 p.m. in Wildwood Park. 3. Chamber of Commerce City Branding Presentation Recommended action: Receive presentation by the Saratoga Chamber of Commerce on the branding effort to help promote businesses within the City. Peggy Wynne Borgman, owner of Preston Wynn, shared a presentation on the Saratoga Chamber of Commerce branding efforts. Vicky Selig, Saratoga Chamber of Commerce Member, spoke on the Chamber's branding efforts and announced that the Chamber of Commerce offices are now open on Saturdays. Members of the Council thanked Peggy Wynne Borgman for her presentation and the Chamber of Commerce for leading branding efforts. CONSENT CALENDAR 4. City Council Meeting Minutes Recommended action: Approve minutes for the City Council Retreat on January 26, 2012 and City Council Meeting on February 15, 2012. MILLER/HUNTER MOVED TO APPROVE THE MINUTES FOR THE CITY COUNCIL RETREAT ON JANUARY 26, 2012 AND CITY COUNCIL MEETING ON FEBRUARY 15, 2012. MOTION PASSED 5 -0 -0. 5. Review of Accounts Payable Check Registers Recommended action: That the City Council review and accept check registers for the following accounts payable payment cycles: February 8, 2012 February 21, 2012 February 28, 2012 MILLER/HUNTER MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: FEBRUARY 8, 2012 FEBRUARY 21, 2012 FEBRUARY 28, 2012 MOTION PASSED 5 -0 -0. 6. Treasurer's Report for the Month Ended January 31, 2012 Recommended action: Review and accept the Treasurer's Report for the month ended January 31, 2012. MILLER/HUNTER MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED JANUARY 31, 2012. MOTION PASSED 5 -0 -0. 7. Records Management Program: Resolution Authorizing Final Disposition of Certain City Records Recommended action: Adopt resolution authorizing final disposition of certain city records. RESOLUTION NO. 12 -012 MILLER/HUNTER MOVED TO ADOPT RESOLUTION AUTHORIZING FINAL DISPOSITION OF CERTAIN CITY RECORDS. MOTION PASSED 5- 0-0. 8. Landscaping Lighting Assessment District LLA -1; Resolutions Initiating Renewal of the District for FY 12 -13. Recommended action: 1. Move to adopt the Resolution describing improvements and directing preparation of the Engineer's Report. 2. Move to adopt the Resolution appointing the Attorney's for the District. RESOLUTION NO. 12 -014 MILLER/HUNTER MOVED TO ADOPT THE RESOLUTION DESCRIBING IMPROVEMENTS AND DIRECTING PREPARATION OF THE ENGINEER'S REPORT. MOTION PASSED 5 -0 -0. RESOLUTION NO. 12 -015 MILLER/HUNTER MOVED TO ADOPT THE RESOLUTION APPOINTING THE ATTORNEY'S FOR THE DISTRICT. MOTION PASSED 5 -0 -0. 9. 2012 Saratoga Community Band Concert at Wildwood Park Recommended action: Review report and approve expenditure of $240 of Community Events funding for the 2012 Saratoga Community Band Concert at Wildwood Park. MILLER/HUNTER MOVED TO APPROVE EXPENDITURE OF $240 OF COMMUNITY EVENTS FUNDING FOR THE 2012 SARATOGA COMMUNITY BAND CONCERT AT WILDWOOD PARK. MOTION PASSED 5 -0 -0. 10. Memorandum of Understanding for Use of Saint Andrew's Parish as an Emergency Volunteer Center Recommended action: Authorize the City Manager to sign the Memorandum of Understanding between the City of Saratoga and the Saint Andrew's Episcopal Church and School to use for use of the Saint Andrew's parish as an Emergency Volunteer Center. Council Member Cappello removed this question to request additional information about equipment used at the Emergency Volunteer Center during a disaster. Bill Brooks provided additional information about the equipment provided by the Saint Andrew's Episcopal Church and School for use when the Emergency Volunteer Center is active. CAPPELLO /MILLER MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SARATOGA AND THE SAINT ANDREW'S EPISCOPAL CHURCH AND SCHOOL TO USE FOR USE OF THE SAINT ANDREW'S PARISH AS AN EMERGENCY VOLUNTEER CENTER. MOTION PASSED 5 -0 -0. 11. Resolution in Support of the West Valley- Mission Community College District Facilities Improvement June 2012 Bond Measure Recommended action: Approve resolution in support of the West Valley- Mission Community College District Facilities Improvement June 2012 Bond Measure. Council Member Lo removed this item from the Consent Calendar to request additional information about the West Valley- Mission Community College District bond proposed for the June 2012 ballot. West Valley College President Lori Gaskin and West Valley- Mission Community College Board of Trustees President Adrienne Grey provided additional information about the bond. RESOLUTION NO. 12 -013 LO /CAPPELLO MOVED TO APPROVE RESOLUTION IN SUPPORT OF THE WEST VALLEY MISSION COMMUNITY COLLEGE DISTRICT FACILITIES IMPROVEMENT JUNE 2012 BOND MEASURE. MOTION PASSED 5 -0 -0. PUBLIC HEARINGS 12. Removal of the Time Period for the Village Surplus Parking Provisions Recommended action: Introduce ordinance amending the City Code to remove the time period in the Village surplus parking provisions. Community Development Department Planner Cynthia McCormick provided the staff report to the City Council on this item. Mayor Page invited public comment on the item. No one requested to speak. CAPPELLO /MILLER MOVED TO INTRODUCE ORDINANCE AMENDING THE CITY CODE TO REMOVE THE TIME PERIOD IN THE VILLAGE SURPLUS PARKING PROVISIONS. MOTION PASSED 5 -0 -0. At this time, Mayor Page invited members of a Saratoga Boy Scout Troop to introduce themselves. OLD BUSINESS None NEW BUSINESS 13. Amendment to California Public Employees' Retirement System (Ca1PERS) Contract Miscellaneous Employees Recommended action: That the City Council introduce and waive the first reading of an ordinance authorizing an amendment to the Contract between the Board of Administration of the California Public Employees' Retirement System (Ca1PERS) and the City Council of the City of Saratoga and adopt the attached Resolution of Intention. Human Resources Manager Monica LaBossiere presented the staff report. Mayor Page opened public comment period. No one requested to speak on this item. MILLER/HUNTER MOVED TO INTRODUCE AND WAIVE THE FIRST READING OF AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS) AND THE CITY COUNCIL OF THE CITY OF SARATOGA AND ADOPT THE RESOLUTION OF INTENTION. MOTION PASSED 5 -0 -0. ADHOC AGENCY ASSIGNMENT REPORTS Mayor Chuck Page Santa Clara County Cities Association there will be a meeting of the Cities Association on March 8, 2012. West Valley Sanitation District Mayor Page shared an update on upcoming sewer projects and announced that the Sanitation District will be meeting the week of March 12, 2012. Vice Mayor Jill Hunter Vice Mayor Hunter announced that she participated in a meeting of Vice Mayors from the West Valley cities. Historical Foundation the Historical Foundation is planning to seek grant funding for display cases. SASCC Vice Mayor Hunter shared an update on the status of SASCC investments. Council Member Emily Lo Library Joint Powers Authority the Library Joint Powers Authority will be holding a special meeting to discuss the construction costs for the County Library's new headquarters. Council Member Lo indicated she would be unable to attend the special meeting and asked Vice Mayor Hunter to attend. Council Member Howard Miller Council Finance Committee the Finance Committee is reviewing finance polities. At the last meeting, the Committee reviewed the City's investment policy. Saratoga Ministerial Association Council Member Miller encouraged Saratoga residents to participate in Saratoga Serves activities. West Valley Solid Waste Management Joint Powers Authority the Executive Director of the West Valley Solid Waste Management Authority has been removed. The Executive Director position will be filled by someone with the consulting firm that currently staffs the Authority. Council Member Miller added that the Authority will be discussing the possibility of revising the rate structure to include street sweeping and the Authority expenses at the May meeting of the Authority. The City Council may want to discuss this possibility and provide a recommendation to the Authority. Council Member Manny Cappello Chamber of Commerce Council Member Cappello reported on his participation on the Chamber of Commerce branding efforts. County HCD Policy Committee there is a meeting of the County HCD Policy Committee on March 8, 2012. Santa Clara County Emergency Council the next meeting of the Santa Clara County Emergency Council is the week of March 12, 2012. CITY COUNCIL ITEMS Mayor Page indicated that he may bring forward policy on appropriate Council Member and Commissioner interactions with the public. CITY MANAGER'S REPORT City Manager Dave Anderson announced that Manny Cappello had agendized an item at the Santa Clara County Housing and Community Development Advisory Committee (HCDAC) meeting. Dave Anderson sent a letter in support of this item urging completion of the Local Priorities Plan to guide allocation of CDBG Public Service Funds. ADJOURNMENT MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 9:46 P.M. MOTION PASSED 5 -0 -0. Minutes respectfully submitted: Crysta Morrow, City Clerk