HomeMy WebLinkAboutAgenda.pdf
WEDNESDAY, DECEMBER 21, 2011
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
December 16, 2011)
REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
None
SPECIAL PRESENTATIONS
None
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes.
1. City Council Regular Meeting Minutes for December 7, 2011
Recommended action:
Approve minutes.
2. Review of Accounts Payable Check Registers
Recommended action:
That the City Council review and accept check registers for the following accounts
payable payment cycles: December 1, 2011
December 7, 2011
3. Treasurer’s Report for the Month Ended November 30, 2011
Recommended action: Review and accept the Treasurer’s Report for the month ended November 30, 2011.
4. Purchase of Village Pedestrian LED Lights
Recommended action:
Approve proposal from Electrical Distributors Co. in the amount of $143,438.77 for the purchase of 95 LED fixtures and photo controls.
5. Saratoga Ave Overlay and Rehabilitation Project ESPL-5332(014) – Notice of
Completion
Recommended action: Move to accept the Saratoga Ave Overlay and Rehabilitation Project ESPL-
5332(014) as complete and authorize staff to record the Notice of Completion for the
construction contract.
6. Highway 9 Safety Improvement Project Phase III, Austin Way – Award of Construction Contract
Recommended action:
1. Move to declare Granite Rock Company DBA, Pavex Construction Division of San
Jose to be the lowest responsible bidder on the project. 2. Move to award a construction contract to Granite Rock Company DBA, Pavex
Construction Division in the amount of $313,880.00
3. Move to authorize staff to execute change orders to the contract up to $32,000.
7. Award of Design Contract for the Village Pedestrian Enhancement Phase 2 Project Recommended action: 1. Move to award a professional services contract with Gates and Associates for
Design Services in the amount of $179,943 connected to the Village Pedestrian
Enhancement Phase 2 Project and authorize the City Manager to execute the same.
2. Move to authorize staff to execute change orders to the contract up to $18,000.
8. Final Acceptance of Subdivision Dedications – Subdivision Application No. SUB07-0001, 19161 Cox Avenue
Recommended action:
1. Move to accept offers of dedication within the Subdivision SUB07-0001.
2. Move to adopt the resolution rescinding the previously rejected Offers of
Dedications and accepting dedication of streets or portions of streets within Subdivision SUB07-0001 which includes portion of Cox Avenue and a portion of
Brookglen Court into the City’s publicly maintained street system.
9. Subdivision Improvement Amendment and Drainage Maintenance Covenant for
Balakrishnan Trust Property Recommended action: 1. Approve Amendment to Subdivision Improvement Agreement between the Balu
and Mohini Balakrishnan Trust and the City of Saratoga.
2. Approve the Drainage Maintenance Covenant between the Balu and Mohini
Balakrishnan Trust and the City of Saratoga.
10. Approval of Library Improvement Project and Authorizing Use of Library
Improvement Fund
Recommended action:
Authorize use of approximately $5,000 in savings of the Saratoga Library Improvement Fund (LBIF) and approve a Post Indicator Valve (PIV) fire alarm
project to improve and enhance the Saratoga Library.
11. Commission Qualifications and Expiring Terms
Recommended action: Accept the list of Commission qualifications and terms expiring in the 2012 calendar
year.
12. Amendment to Weed Abatement Agreement
Recommended action: Approve the amendment to the agreement between the County of Santa Clara and the
City of Saratoga for abatement of weeds and authorize the Mayor to sign the
agreement amendment.
13. 2012 Hazardous Vegetation Program Commencement Resolution Recommended action: Approve resolution declaring hazardous vegetation (weeds) as a public nuisance and
setting a public hearing on January 18, 2012 to consider objections to the Abatement
List. 14. Council CalPERS Election of Optional Membership and Pension Reform
Recommended action:
Approve the terms and conditions contained in said Resolution which is attached
hereto between the City Council and the City effective December 21, 2011.
15. Annexation of 19351 Redberry Drive (APN 510-25-062)
Recommended action:
Approve annexation of 19351 Redberry Drive (APN 510-25-062), an approximately
1.39 (gross) acre parcel and an adjacent portion of Redberry Drive, all of which is contiguous with the limits of the City of Saratoga and within the City’s Sphere of Influence and Urban Service Boundaries.
PUBLIC HEARINGS
None
OLD BUSINESS
16. Resolution Adopting Council Agency and Ad Hoc Committee Appointments
Recommended action:
Approve resolution adopting Council agency and ad hoc committee appointments.
NEW BUSINESS
17. Pre-Annexation Agreement for the Garrod Trust property at 22600 Mount Eden Road
– ANX10-0002.
Recommended action: Approve the Pre-Annexation Agreement for the Garrod Trust and authorize the City
Manager to sign it on behalf of the City.
18. CDBG Program Update
Recommended action: Review and accept Staff’s application for CDBG ADA Improvement funds.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page City School AdHoc
Council Finance Committee
Hakone Foundation Board
Let’s Move City
Mayor/Vice Mayor Oath of Office Santa Clara Valley Water District Commission
Saratoga Ministerial Association
TEA AdHoc
West Valley Sanitation District Vice Mayor Jill Hunter
Historical Foundation
KSAR Community Access TV Board
SASCC Tree AdHoc Village AdHoc
West Valley Flood Control & Watershed Advisory Committee
Councilmember Emily Lo Association of Bay Area Government
Carlson House Restoration AdHoc
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Library Joint Powers Association Sister City Liaison
Village AdHoc
Councilmember Howard Miller City School Ad-Hoc
Council Finance Committee
Hakone Foundation Executive Committee
Santa Clara County Cities Association
SCC Cities Association Selection Committee Valley Transportation Authority PAC
West Valley Mayors and Managers Association
West Valley Solid Waste Management Joint Powers Association
Councilmember Manny Cappello Carlson House Restoration AdHoc
Chamber of Commerce
County HCD Policy Committee
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc Let’s Move City
Mayor/Vice Mayor Oath of Office
Santa Clara County Emergency Council
TEA AdHoc
Tree AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II)
Certificate of Posting of Agenda:
I, Crystal Morrow, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on December 16, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City’s
website at www.saratoga.ca.us
Signed this 16th day of December 2011 at Saratoga, California.
Crystal Morrow City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
01/18 Regular Meeting –Joint meeting with Chamber of Commerce
01/26 Council Retreat
02/01 Regular Meeting –Joint meeting with Sheriff and County Fire 02/15 Regular Meeting –Joint meeting with Planning Commission
03/07 Regular Meeting – Joint meeting with Hakone Board
03/21 Regular Meeting –Joint meeting with SASSC
04/04 Regular Meeting 04/18 Regular Meeting
05/02 Regular Meeting
05/16 Regular Meeting 06/06 Regular Meeting
06/20 Regular Meeting
07/04 Fourth of July –City Hall closed 07/18 Regular Meeting
08/01 Regular Meeting
08/15 Regular Meeting
09/05 Regular Meeting 09/19 Regular Meeting
10/03 Regular Meeting –
10/17 Regular Meeting 11/01 Regular Meeting
11/14 Regular Meeting
12/04 Reorganization Meeting 12/05 Regular Meeting 12/19 Regular Meeting
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2012