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SARATOGA CITY COUNCIL
MEETING DATE: December 21, 2011 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Iveta Harvancik DIRECTOR: John Cherbone
Senior Engineer
SUBJECT: Highway 9 Safety Improvement Project Phase III, Austin Way – Award of
Construction Contract.
RECOMMENDED ACTION:
1. Move to declare Granite Rock Company DBA, Pavex Construction Division of San Jose to be the
lowest responsible bidder on the project.
2. Move to award a construction contract to Granite Rock Company DBA, Pavex Construction Division
in the amount of $313,880.00
3. Move to authorize staff to execute change orders to the contract up to $32,000.
REPORT SUMMARY: Pursuant to the Clean Air and Transportation Improvement Act of 1990 (CATIA) approved by voters as Proposition 116, Public Works staff applied for a grant to improve bicycle safety along Highway 9
(Saratoga-Los Gatos Road). The City has been awarded this grant in the amount of 460,851.
This project became known as Phase III of the Highway 9 Safety Improvement Masterplan – a
multijurisdictional project to improve bicycle and pedestrian safety along Highway 9 between Saratoga
Village and Los Gatos Boulevard.
The scope of improvements in Phase III includes realigning Austin Way intersection to increase safety,
installation of a raised median on Highway 9, upgrade of signalized intersections on Highway 9 to
include bicycle sensors, and design of a new bicycle lane at Los Gatos Boulevard requiring a low
retaining wall.
Sealed bids for Highway 9 Safety Improvement Project Phase III were opened on Tuesday, December
13th. A total of eight contractors submitted bids. Granite Rock Company DBA, Pavex Construction
Division of San Jose submitted the lowest responsible bid of $313,880. Bid amounts were very
competitive ranging from $313,880 to $408,010. Staff has carefully checked the bid along with the listed
references and has determined that the bid is responsive to the Notice Inviting Sealed Bids dated
November 28th, 2011.
It is therefore recommended the Council declare Granite Rock Company DBA, Pavex Construction
Division to be the lowest responsible bidder and award the construction contract to this company.
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Further, it is recommended that the Council authorize staff to execute change orders to the contract up to
an amount of $32,000 to cover any unforeseen circumstances and address additional work, which may
arise during the course of the project.
FISCAL IMPACTS: The Proposition 116 grant will cover the cost of construction cost. The grant also funded 5% of the project engineering design cost. Remaining design costs were shared by local agencies including the cities of Saratoga and Monte Sereno, Town of Los Gatos, Santa Clara County and VTA.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Granite Rock Company DBA, Pavex Construction Division will not be declared the lowest responsible
bidder and a construction contract will not be awarded to that firm. The Council may make specific
findings to declare another bidder to be the lowest responsible bidder.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
The contract will be executed and the contractor will be issued a Notice to Proceed. Work will begin
early next year and will be complete in six months.
ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to
the agenda on-line by opting in at www.saratoga.ca.us.
ATTACHMENTS: 1. Bid Summary
2. Construction Contract
3. Improvement Plans