HomeMy WebLinkAbout101-Council Report Award of Design Contract for Village Ped Enhancement Phase 2.pdfPage 1 of 2
SARATOGA CITY COUNCIL
MEETING DATE: December 21, 2011 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone
Associate Engineer
SUBJECT: Award of Design Contract for the Village Pedestrian Enhancement Phase 2 Project
RECOMMENDED ACTION:
1. Move to award a professional services contract with Gates and Associates for Design Services
in the amount of $179,943 connected to the Village Pedestrian Enhancement Phase 2 Project
and authorize the City Manager to execute the same.
2. Move to authorize staff to execute change orders to the contract up to $18,000.
REPORT SUMMARY:
The design services for this project will mainly focus on the Village Pedestrian Enhancement
Phase 2 Project where the City was awarded a $1,161,000 grant to improve the pedestrian
crossings in the Village. Of this total grant amount $134,000 is programmed to be used for
design services and the remaining $1,027,000 for construction once the City is ready for that
phase. Gates and Associates is the same design consultant that designed the initial Village
Pedestrian Enhancement Project.
On October 26 a public meeting was held to discuss the Phase 2 priority areas and the wish list
for additional improvements (Attachment 1Power Point Saratoga Village10-26-11). As a result
of the public meeting Gates and Associates developed a proposal as illustrated in the Attachment
2 Village Pedestrian Enhancement Phase 2 Design Contract (in Exhibit A Scope of Work).
Attachment 3 Key Map also illustrates the highlighted final locations as part of the Phase 2
design.
If items in the wish list, such as the arch over Big Basin Way don’t move forward, the design
cost for those items will be eliminated as well.
It therefore recommended that City Council award a professional services contract with Gates and
Associates for Design Services in the amount of $179,943 and authorize the City Manager to
execute the same
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FISCAL IMPACTS:
The grant will reimburse $134,000 of the consulting services and the remaining $45,943 will
funded from the Village CIP budget. The recommended change order amount of $18,000 will be
also funded from the same budget.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Gates and Associates would not be awarded a professional services contract and the design work
for the Village Pedestrian Enhancement Phase 2 Project would not move forward.
ALTERNATIVE ACTION:
The Council could direct staff to solicit additional proposals
FOLLOW UP ACTION:
The contract will be executed and the consultant will be issued a Notice to Proceed. Work will
begin as soon as possible.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
A second Public Meeting and subsequent approval by City Council will occur after the Holidays.
This item was posted as a City Council agenda item and was included in the packet made
available on the City’s web site in advance of the meeting. A copy of the agenda packet is also
made available at the Saratoga Branch Library each Monday in advance of the Council meeting
and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us.
ATTACHMENTS:
1. Power Point Saratoga Village 10-26-11
2. Village Pedestrian Enhancement Phase 2 Design Contract
3. Key Map