HomeMy WebLinkAbout101-Approval of Library Improvement Project and Authorizing Use of Library Improvement Fund.pdf 1
SARATOGA CITY COUNCIL
MEETING DATE: December 21, 2011 AGENDA ITEM:
DEPARTMENT: Recreation & Facilities CITY MANAGER: Dave Anderson
PREPARED BY: Michael Taylor
DIRECTOR: Michael Taylor, Recreation & Facilities Director, Risk Manager
SUBJECT: Approval of Library Improvement Project and Authorizing Use of Library Improvement Fund
RECOMMENDED ACTION:
Authorize use of approximately $5,000 in savings of the Saratoga Library Improvement Fund
(LBIF) and approve a Post Indicator Valve (PIV) fire alarm project to improve and enhance the Saratoga Library.
BACKGROUND:
On July 14, 2011, Council approved a total of $290,000 for a variety of Library Improvements,
affectively allocating all remaining Library Building Improvement Funds. The approved projects included the installation of solar panels, improved roof access, and workroom floor replacement. Orders for the roof access safety improvements have been completed. The budget for this portion
of the project was $19,000 and the actual cost was less than $14,000, resulting in over $5,000
savings under the estimated budget. Bids for the installation of the solar and workroom floor are
still being collected with the projects expected to be awarded in January or February. REPORT SUMMARY: According to Library staff, the PIV fire alarm has never operated properly and was disconnected
approximately 5 years ago to eliminate the false alarms. Library staff has requested that a
functioning PIV alarm be installed using the LBIF savings. City staff attended the December 7th
Library Commission meeting and received unanimous
approval to use the savings for the installation of the alarm.
DISCUSSION: Should Council approve the expenditure of $4,600 plus $400 contingency for the improvement of the Saratoga Library PIV alarm?
FISCAL IMPACTS:
All projects would be funded by the Library Bond. Any extraordinary expenses associated with the project may be funded through the City Facility Building Maintenance accounts.
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FOLLOW UP ACTION: Staff will begin contracting the project. The City Manager will sign and execute the agreement
with the selected contractor.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The Library PIV alarm improvement project would not be performed.
ALTERNATIVE ACTION:
None recommended.
ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City’s web site on December 16, 2011
in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga
Branch Library and other public locations each Monday in advance of the Council meeting. ATTACHMENTS: None.