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Wednesday, December 07, 2011
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
December 02, 2011)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. City Council Reorganization
Recommended action:
Appoint Mayor and Vice Mayor.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2. City Council Regular and Special Meeting Minutes for November 16, 2011
Recommended action:
Approve minutes.
3. Review of Accounts Payable Check Registers
Recommended action:
That the City Council review and accept check registers for the following accounts
payable payment cycles:
November 9, 2011
November 15, 2011
November 22, 2011
4. Treasurer’s Report for the Month Ended October 31, 2011
Recommended action:
Review and accept the Treasurer’s Report for the month ended October 31, 2011.
5. Fiscal Year 2010/11 Comprehensive Annual Financial Report (CAFR)
Recommended action:
Review and accept the Fiscal Year 2010/11 Comprehensive Annual Financial Report
(CAFR).
6. Development Impact Fee Report
Recommended action:
Staff recommends that the Council review and accept the annual AB1600
Development Impact Fee report for the year ended June 30, 2011.
7. Records Management Program: Resolution Authorizing Final Disposition of Certain
City Records
Recommended action:
Adopt Resolution Authorizing Final Disposition of Certain City Records.
8. Resolution to authorize tax deferral of member paid contributions to California Public
Employee Retirement System under Internal Revenue Code Section 414(h) (2)
Recommended action:
Adopt resolution authorizing tax deferral of member paid contributions to California
Public Employee Retirement System (CalPERS) under Internal Revenue Code
Section 414(h) (2).
9. Appointment of Library Commissioner
Recommended action:
Adopt the attached resolution appointing one (1) member to the Saratoga Library
Commission.
NEW BUSINESS
10. 20330 Saratoga-Los Gatos Rd. (Villa Deodara) - Mills Act Agreement
Recommended action:
The Heritage Preservation Commission (HPC) recommends the City Council adopt
the attached Resolution and direct the City Manager to enter into a Mills Act
Agreement for the property located at 20330 Saratoga-Los Gatos Road.
11. Request for City Council Agency and Adhoc Assignments for 2012
Recommended action:
Accept report and provide direction to staff.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller
City School Ad-Hoc
Council Finance Committee
Hakone Foundation Executive Committee
Santa Clara County Cities Association
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Mayors and Managers Association
West Valley Solid Waste Management Joint Powers Association
Vice Mayor Chuck Page
City School AdHoc
Council Finance Committee
Hakone Foundation Board
Let’s Move City
Mayor/Vice Mayor Oath of Office
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
TEA AdHoc
West Valley Sanitation District
Councilmember Jill Hunter
Historical Foundation
KSAR Community Access TV Board
SASCC
Tree AdHoc
Village AdHoc
West Valley Flood Control & Watershed Advisory Committee
Councilmember Emily Lo
Association of Bay Area Government
Carlson House Restoration AdHoc
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Library Joint Powers Association
Sister City Liaison
Village AdHoc
Councilmember Manny Cappello
Carlson House Restoration AdHoc
Chamber of Commerce
County HCD Policy Committee
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Let’s Move City
Mayor/Vice Mayor Oath of Office
Santa Clara County Emergency Council
TEA AdHoc
Tree AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the
foregoing agenda for the meeting of the City Council for the City of Saratoga was posted
on December 02, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA
95070 and was available for public review at that location. The agenda is also available
on the City’s website at www.saratoga.ca.us
Signed this 2nd day of December 2011 at Saratoga, California.
Debbie Bretschneider
Deputy City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
12/7 Regular Meeting -- Joint meeting with Heritage Preservation Commission
and Historical Foundation
12/21 Regular Meeting –no joint meeting
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2011