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Home My WebLink About102-Attachment A: November 16, 2011 City Council Regular Meeting Minutes.pdfMINUTES SARATOGA SPECIAL CITY COUNCIL MEETING NOVEMBER 16, 2011 The City Council conducted interviews for a vacancy on the Library Commission at 5:00 p.m. in the Administrative Conference Room. The City Council met in Closed Session at 5:30 p.m. in the Administrative Conference Room. ANNOUNCEMENT OF CLOSED SESSION Conference with Labor Negotiators (Gov’t Code Section 54957.6) A. Employee organizations: Northern California Carpenters Regional Council, Carpenters Forty Six Counties Conference Board Agency designated representatives: Deanna Mouser, Monica LaBossiere, and/or Dave Anderson Conference with Legal Counsel (Gov’t Code Section 54956.9(b)) The City Council held a Joint Meeting with State Assembly Member Jim Beall at 6:00 p.m. in the Administrative Conference Room. SARATOGA REGULAR CITY COUNCIL MEETING NOVEMBER 16, 2011 Mayor Miller called the Regular City Council meeting to order at 7:00 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT Council Members Manny Cappello, Emily Lo, Jill Hunter, and Mayor Howard Miller ABSENT: Vice Mayor Chuck Page ALSO PRESENT: Dave Anderson, City Manager Catherine Engberg, Acting City Attorney Crystal Morrow, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director James Lindsey, Community Development Director Michael Taylor, Recreation and Facilities Director Monica LaBossiere, Human Resource Manager Chris Riordan, Senior Planner REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Morrow reported that pursuant to Government Code 54954.2, the agenda for the meeting was properly posted on November 9, 2011. REPORT FROM CLOSED SESSION Mayor Miller noted that there was nothing to report from Closed Session. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Mayor Miller reported on the City Council’s Joint Meeting with Assembly Member Jim Beall, including Assembly Member Beall’s efforts to fix inequities in the City of Saratoga’s property tax allocations. Kathleen Casey addressed the Council regarding the property located at 14422 Big Basin Way. Casey expressed concerns about how the building might impact views of the hills and parking. Miller shared that the property at 14422 Big Basin Way has story poles in place to demonstrate proposed changes to the building. COUNCIL DIRECTION TO STAFF None ANNOUNCEMENTS Council Member Cappello announced that the Silicon Valley Turkey Trot, sponsored by the Silicon Valley Leadership Group, Applied Materials, and other corporate sponsors, will take place on Thanksgiving Day morning. The event will include a 5k and 10k walk/run. Council Member Cappello encouraged the Council and residents to participate in the event. Council Member Lo announced that the Tenth Annual Tree Lighting Ceremony will take place on November 25, 2011 at 5:30 p.m. at Blaney Plaza. The Tree Lighting will be followed by a Village Open House, extended shopping hours, and wine stroll. Additionally, the Book-Go-Round will have extended hours on November 25, 2011. Council Member Hunter shared that the Saratoga Historical Museum opened a new exhibit titled, “Enjoy the Merry Traditions of Christmas.” Council Member Hunter also announced the Grand Opening of Joe’s Trail at Saratoga DeAnza on November 17, 2011 at 3:30 p.m. at the Saratoga-Sunnyvale Road trailhead. CEREMONIAL ITEMS 1. Pancreatic Cancer Awareness Month Proclamation Recommended action: Read and present the proclamation declaring November 2011 as Pancreatic Cancer Awareness Month in the City of Saratoga. Mayor Miller read and presented the proclamation to Pancreatic Cancer Awareness Network Volunteers Georgina van Horn, Lisa Garbern Liu, and Tina Garbern Case. 2. Appointment of Library Commissioner and Oath of Office Recommended action: Adopt the attached resolution appointing one (1) member to the Saratoga Library Commission and direct the City Clerk to administer the Oath of Office. RESOLUTION NO. 11-073 HUNTER/LO MOVED TO ADOPT THE RESOLUTION APPOINTING ONE (1) MEMBER TO THE LIBRARY COMMISSION AND DIRECTED THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED 4-0-1 WITH VICE MAYOR PAGE ABSENT. SPECIAL PRESENTATIONS None CONSENT CALENDAR 3. City Council Regular Meeting Minutes – November 2, 2011 Recommended action: Approve minutes. Council Member Lo removed this item for comment and asked the City Clerk to correct “County Board of Supervisors” to “Library JPA Board” on page 9 of the minutes under Council Member Lo’s Adhoc and Agency Reports. No one requested to speak on this item. LO/CAPPELLO MOVED TO APPROVE THE MINUTES AS AMENDED. MOTION PASSED 4-0-1 WITH VICE MAYOR PAGE ABSENT. 4. Review of Accounts Payable Registers Recommended action: That the City Council review and accept check registers for the following account payables payment cycle: October 27, 2011 November 3, 2011 HUNTER/CAPPELLO MOVED TO ACCEPT THE CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: OCTOBER 27, 2011 AND NOVEMBER 3, 2011. MOTION PASSED 4-0-1 WITH VICE MAYOR PAGE ABSENT. 5. Ravenwood Park Playground Improvements – Notice of Completion Recommended action: Move to accept the Ravenwood Park playground improvement project as complete and authorize the City Manager to sign the Notice of Completion for the construction contract. HUNTER/CAPPELLO MOVED TO ACCEPT THE RAVENWOOD PARK PLAYGROUND IMPROVEMENT PROJECT AS COMPLETE AND AUTHORIZE THE CITY MANAGER TO SIGN THE NOTICE OF COMPLETION FOR THE CONSTRUCTION CONTRACT. MOTION PASSED 4-0-1 WITH VICE MAYOR PAGE ABSENT. 6. Request to Change Saratoga Library Commission Meeting Schedule Recommended action: Adopt resolution approving the request to change the meeting schedule of the Saratoga Library Commission. Council Member Cappello removed this item for additional information regarding the Library Commission’s meeting start time. Mayor Miller invited public comment. The following person requested to speak on this item: Kathleen Casey No one else requested to speak on this item. RESOLUTION NO. 11-074 CAPPELLO/HUNTER MOVED TO ADOPT RESOLUTION APPROVING THE REQUEST TO CHANGE THE MEETING SCHEDULE OF THE SARATOGA LIBRARY COMMISSION. MOTION PASSED 4-0-1 WITH VICE MAYOR PAGE ABSENT. PUBLIC HEARINGS None OLD BUSINESS 7. Blaney Plaza Banner Options Recommended action: Review report and provide direction to staff regarding a Blaney Plaza banner. Recreation and Facilities Director Michael Taylor presented the staff report. Mayor Miller invited public comment. The following people requested to speak on this item: Kathleen Casey Jitka Cymbal Debra Cummins No one else requested to speak on this item. Mayor Miller closed public comment. COUNCIL DIRECTION: Council directed staff to identify opportunities to include plans for a banner in the Village in the Village Sidewalk and Pedestrian Enhancement. Council asked staff to immediately explore alternative options, such as working with the Fire Station and local business owners (U.S. Bank and Prime Realty) to provide opportunities for banner placement in the Village. Council indicated that progress on alternative banner options should be noted in the weekly Council newsletter. NEW BUSINESS 8. Annexation of Unincorporated Islands and Adjustments to the Urban Service Area (USA) Recommended action: Direct staff to take the following actions within the next year to reduce the number of unincorporated islands: 1. Complete an application for LAFCO approval to modify the boundaries of the USA to include the recently acquired Quarry Property and to remove Saratoga Unincorporated Island No. 4 (STG04) in the vicinity of On Orbit Drive and the Orchard Meadow Subdivision (portion of STG01). 2. Start the preparations to initiate annexation of the following areas: a. The remaining portion of STG01 b. STG02 and the adjacent Quarry Property c. STG06 and STG07 3. Gather additional information in the interest of annexing STG05 in the future. Senior Planner Christopher Riordan presented the staff report. Mayor Miller invited public comment. The following people requested to speak on this item: Kathleen Casey William T. Brooks No one else requested to speak on this item. Mayor Miller closed public comment. HUNTER/CAPPELLO MOVED TO DIRECT STAFF TO TAKE THE FOLLOWING ACTIONS WITHIN THE NEXT YEAR TO REDUCE THE NUMBER OF UNINCORPORATED ISLANDS: 1. COMPLETE AN APPLICATION FOR LAFCO APPROVAL TO MODIFY THE BOUNDARIES OF THE USA TO INCLUDE THE RECENTLY ACQUIRED QUARRY PROPERTY AND TO REMOVE SARATOGA UNINCORPORATED ISLAND NO. 4 (STG04) IN THE VICINITY OF ON ORBIT DRIVE AND THE ORCHARD MEADOW SUBDIVISION (PORTION OF STG01). 2. START THE PREPARATIONS TO INITIATE ANNEXATION OF THE FOLLOWING AREAS: A. THE REMAINING PORTION OF STG01 B. STG02 AND THE ADJACENT QUARRY PROPERTY C. STG06 AND STG07 3. GATHER ADDITIONAL INFORMATION IN THE INTEREST OF ANNEXING STG05 IN THE FUTURE. MOTION PASSED 4-0-1 WITH VICE MAYOR PAGE ABSENT. At this time, Mayor Miller invited the government studies students in the audience up on stage for recognition and comments. 9. City Council Reorganization Meeting Recommended action: Accept report and determine if the City Council Reorganization Meeting will be combined with the regular City Council Meeting on December 7, 2011. City Clerk Crystal Morrow presented the staff report. Mayor Miller invited public comment. The following people requested to speak on this item: Kathleen Casey No one else requested to speak on this item. Mayor Miller closed public comment. CAPPELLO/LO MOVED TO COMBINE THE CITY COUNCIL REORGANIZATION MEETING WITH THE REGULAR CITY COUNCIL MEETING ON DECEMBER 7, 2011. MOTION PASSED 4-0-1 WITH VICE MAYOR PAGE ABSENT. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard Miller – reported: SCC Cities Association Selection Committee – during the Cities Association meeting, the group discussed the process of electing officers for next year and listened to several interesting presentations. Valley Transportation Authority PAC – at the last meeting of the Valley Transportation Authority PAC, there was discussion on the possibility of blending high speed rail and CalTrain. The group also discussed CalTrain districts and possible adjustments to their boundaries. West Valley Mayors and Managers Association – the West Valley Mayors and Manager’s Meeting was held on November 16, 2011. Sheriff Laurie Smith and Undersheriff John Hirokawa shared information about the booking process at the County Jail. Mayor Miller added that the Sheriff’s Office offered to provide a tour of the jail. Vice Mayor Chuck Page None Councilmember Jill Hunter Historical Foundation – the Saratoga Historical Museum has a new Christmas exhibit. Council Member Hunter added that the Foundation is looking for ways to save money. KSAR Community Access TV Board – at the last KSAR Board meeting, the Board agreed to increase outreach to schools. The Board will be meeting with Kelly Green at Redwood Middle School to discuss potential partnerships. SASCC – the SASCC Board will be meeting the week of November 21, 2011. West Valley Flood Control & Watershed Advisory Committee – the next meeting of the West Valley Flood Control & Watershed Advisory Committee is November 17, 2011. Councilmember Emily Lo Carlson House Restoration AdHoc – Lori Gaskin informed the AdHoc that West Valley College is working with legal counsel to determine if the Carlson House can be auctioned and removed from the College property. Councilmember Manny Cappello Chamber of Commerce – The Chamber held a meeting the week of November 7, 2011. County HCD Policy Committee – at the last County HCD Policy Committee, the Committee approved the schedule for upcoming fund request decisions and recommendations to the County Board of Supervisors. The Committee also approved minor changes to its guiding principles and reviewed the Committee’s public participation plan. Santa Clara County Emergency Council – Council Member Cappello was unable to attend the Santa Clara County Emergency Preparedness Meeting on November 3, 2011. CITY COUNCIL ITEMS None CITY MANAGER’S REPORT None ADJOURNMENT Mayor Miller announced that the Council would be holding a Special Meeting immediately after the adjournment of the Regular Meeting. Mayor Miller adjourned the meeting at 8:50 p.m. Respectfully submitted: Crystal Morrow City Clerk