HomeMy WebLinkAbout103-Attachment B: Agency Assignment Descriptions.pdf012510
Saratoga City Council Committee/Agency Information Sheet
Association of Bay Area Government (ABAG)
ABAG is the Regional Planning Agency for the nine County Bay Areas. Executive
Board meetings are held quarterly, however a representative appointed by the Santa Clara
Cities Association represents Saratoga along with other cities in Santa Clara County. The
only meeting a Councilmember may actually need to attend is the annual General
Assembly held in Oakland in the spring, date and time to be announced.
Chamber of Commerce
Both the Mayor and City Manager serve as ex-officio members of the Chamber of
Commerce Board. Meetings will be held on the second Thursday of every month at 6:00
p.m. at the Chamber of Commerce Office.
Hakone Foundation Board
According to the Lease Agreement between the City of Saratoga and the Hakone
Foundation that was signed on October 18, 2000 – Section 23.2: The Landlord shall be
entitled to one seat on the Executive Committee of the Hakone Foundation. Such seat
shall at the sole discretion of the Landlord be occupied by the Mayor of the City of
Saratoga or a Council member selected by the Mayor.
Section 23.3: Throughout the term of this Lease the Tenant's Board of Trustees shall
include two members of the City Council of the City of Saratoga appointed by the City
Council. The Landlord shall submit the names of the two City Council Members to the
Tenant at the address to which notices to Tenant are given. The two Council Members
shall have the same rights and privileges as all other members of the Board of Trustees.
The Board meets quarterly at 12 noon on the third Friday of February, May, September,
and upon special notice, on the third Friday of December at the Cultural Exchange Center
in the gardens. The meetings usually last an hour and a half. The meeting dates in 2010
are February 19, May 21, September 17, and if a special meeting is required it would be
scheduled on December 17th.
Historical Foundation
Officers and Board members meet 10 months out of the year (excluding December and
August) on the 2nd Wednesday of the month. The meetings are held at 3PM in the
Historical Museum.
KSAR Community Access CATV Foundation Board
One member of the City Council, along with the City Manager, represents the City on the
Community Access Television Board. Other Board members include representatives
from the West Valley-Mission College District Board, one staff member from West
Valley College and three public members who must be Saratoga residents and who are
selected jointly by the four City and College Board members. The CATV Board
established policies and priorities for the management and operation of the local
community access television station, which are then implemented by the Community
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Access Coordinator. KSAR is a 501c3 Board. Currently, the Board meets on the second
Tuesday of every month at 12:00 p.m. in the Warner Hutton House at City Hall.
Santa Clara County Cities Association Board
The Cities Association serves as a forum for the 15 cities within Santa Clara County to
discuss issues of mutual concern. It is staffed by Raania Mohsen, whose title is
Executive Director. Each city is represented at meetings of the Cities Association by one
city councilmember, and meetings are held on the second Thursday of every month at
7PM. at Sunnyvale City Hall.
Santa Clara County Cities Association - City Selection Committee
Occasionally, the Cities Association will convene as the City Selection Committee fulfill
the purposes set forth in Government Code sections 50270-50279.4. The membership of
the City Selection Committee consists of the Mayor or Mayor’s designee of each city in
the county. They would meet at 6:45PM – prior to the Board of Director’s Meeting,
which is at 7PM to perform certain statutory obligations relating to the appointment of
city representatives to various county and regional bodies such as LAFCO, the Air
District Board, etc.. (The Executive Board is not a position that Council appoints a
representative to; but rather one that council members have the opportunity to be elected
to.)
Santa Clara County Cities Association - Legislative Task Force
(Re-instated as of April 2010)
The Task Force is an advisory body to the Cities Association which reviews pending state
and federal legislation for potential impacts to cities. Occasionally, the Task Force will
recommend positions for the Cities Association and individual City Councils to take on
specific legislation. The Task Force usually meets five to six times a year on the second
Thursday of the month at 6:30 p.m., prior to the Board Meeting on an “as needed” basis,
at the Sunnyvale City Hall.
Santa Clara County Emergency Council (EPC)
The EPC is comprised of City and County representatives who review and prioritize
emergency planning efforts at the countywide level. The EPC meets quarterly at the
County EOC usually on the first Thursday of the month 12 noon to 1:30. The meetings
are held in the Auditorium at the Sheriff’s Office – 55 West Younger Avenue, San Jose.
Santa Clara County Housing and Community Development (HCD) Council
Committee
The HCD Council Committee is comprised of local elected officials who review and
recommend policies and priorities concerning the County’s Housing & Community
Development, and Community Development Block Grant Programs (CDGB) to the
County Board of Supervisors. The Committee’s meeting schedule varies, but it generally
convenes six to eight times throughout the year at the offices of the County Housing
Authority, 505 West Julian Street, San Jose.
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Santa Clara County Library System Joint Powers Authority Board
Each city, which is a JPA member, along with the County, has a representative on the
JPA Board. Board members are elected officials of the JPA member agencies. The
Library JPA is the policy making and governing body of the County’s library system, of
which Saratoga Community Library is a part. The Library JPA is currently meeting on a
quarterly basis and they usually meet at 1:00 p.m. on Thursday afternoons.
Santa Clara (West) Valley Transportation Authority Policy Advisory Committee
The VTA PAC is one of several standing advisory committees to the VTA Board of
Directors. Composed of elected official representing the cities through the County, the
PAC makes recommendations to the VTA Board on issues of transportation planning and
programming. The VTA PAC currently meets on the second Thursday of every month at
4:00 p.m. at the VTA offices on North First Street in San Jose.
Santa Clara Valley Flood Control & Watershed Advisory Committee
The Water District provides flood control activities throughout the county via five flood
control zones which fund these activities through benefit-assessments levied against
properties within each zone. The City of Saratoga is located entirely within the North-
Central Zone of the District. Each zone is served by an advisory committee of elected
and appointed representatives of the cities within the zone. The purpose of the advisory
committee is to formulate recommendations on flood control efforts within the zone to
the Water District’s Board of Directors. The North-Central FCZ Advisory Committee
generally meets four times per year in February, May, September, and November on
Wednesdays at 9:30 a.m. at the District Headquarters – 5700 Almaden Expressway, San
Jose.
Santa Clara Valley Water District – Commission
Similar to the Flood Control Zone Advisory Committees, the Water District’s Water
Commission advises the Water District Board on water supply issues in Santa Clara
County. The Commission is mostly made up of elected official who represent the cities
within the county, although staff members appointed by their City Councils represent
some cities. The Water Commission meets on Wednesday mornings at 11:50a.m.-
1:50p., in January, April, July, and October also at the District Headquarters – 5700
Almaden Expressway, San Jose.
Saratoga Area Senior Coordinating Council Liaison
One member of the City Council serves as liaison to the SASCC Board to maintain open
communications between the City and SASCC. The Board meets on the third Monday
every month at 9:30 a.m. at City Hall.
Saratoga Ministerial Association
The Saratoga Ministerial Association invites representatives from all communities of
faith located within the city of Saratoga to participate with them. They meet monthly on
the fourth Tuesday at noon (except in July and August). The location rotates among the
congregations. Their purpose is to build community and support city residents through
cooperation and joint activities, including the annual Thanksgiving Day service, spring
service projects (Saratoga Serves), summer block parties and other events.
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Saratoga Sister City Committee Liaison
One member of the City Council serves as liaison to the Sister City Committee, which
meets the first Tuesday of every month at 7:00 p.m. usually at the Community Center.
The purpose of the Sister City Committee is to plan and carry out programs and activities,
which strengthen Saratoga’s relationship with its sister, city, Muko-Shi, in Japan.
West Valley Mayors and City Managers Association
The West Valley Mayors and Managers Association is a sub-regional grouping of the
VTA governance structure. It consists of the Mayors and City Mangers from the cities of
Campbell, Cupertino, Monte Sereno, Saratoga and the Town of Los Gatos. It is charged
with selecting the VTA Board member representing the above municipalities (for a two
year term). It meets on a monthly basis on the fourth Wednesday of the month at noon.
Each city hosts the gathering for a year at a time, rotating in alphabetical order. The
group also discusses issues of common interest to the members at the monthly meeting.
The months of August and December are usually dark.
West Valley Sanitation District
The West Valley Sanitation District is governed by a five member board composed of
one councilmember from each of the four west valley cities, and the 4th District County
Supervisor. The Board is scheduled to meet on the second and fourth Wednesday of
every month at 6:00 p.m. at the District’s Office, 110 E Sunnyoaks Avenue in Campbell;
however, they usually meet on only one of those days. Board members are compensated
$100 for each meeting attended.
West Valley Solid Waste Management Joint Powers Authority
This JPA consists of the west valley cities of Campbell, Los Gatos, Monte Sereno, and
Saratoga. The JPA was formed to coordinate efforts in carrying out solid waste
collection and disposal activities, and in meeting the mandates of AB939, the States’
Integrated Waste Management Act. Because the four cities have similar demographics
and are served by the same solid waste hauler and disposal service, a coordinated
approach to solid waste management in the west valley makes good sense. The JPA is
served by an Executive Director who is a private consultant under contract and who has
considerable expertise in the field of solid waste.
One of the important functions the JPA performs each year is the approval of solid waste
collection rates within each city. The JPA Board is composed of one councilmember
from each of the four member agencies, and is currently meeting on a quarterly basis
(dates to be determined) typically starting at 5:00 p.m. at Monte Sereno City Hall.
CITY COUNCIL ADHOC COMMITTEES
Carlson House Restoration AdHoc Mayor/Vice Mayor Oath of Office
City/School AdHoc Committee TEA AdHoc
Council Finance Committee Tree AdHoc
Electric Vehicle Charging Stations Village AdHoc
Highway 9 AdHoc Let’s Move City AdHoc