HomeMy WebLinkAboutAgenda.pdf
WEDNESDAY, OCTOBER 19, 2011
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
October 13, 2011)
REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
None
SPECIAL PRESENTATIONS
None
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1. City Council Special Meeting Minutes – September 15, 2011
Recommended action: Approve minutes.
2. City Council Regular Meeting Minutes – October 5, 2011
Recommended action:
Approve minutes.
3. Review of Accounts Payable Registers
Recommended action:
That the City Council review and accept the Check Registers for the following
Accounts Payable payment cycles: October 6, 2011
4. Update of City of Saratoga Risk Management Policy
Recommended action:
Staff recommends the Council approve the update to the City of Saratoga Risk Management Policy.
5. Saratoga Monte Sereno Community Foundation Donation for Wildwood Cinema
Movie Night
Recommended action: Accept donation from the Saratoga Monte Sereno Community Foundation and
approve the attached budget adjustment resolution.
6. Motor Vehicle (MV) Resolution Restricting Parking on Ravenwood Drive Recommended action: Move to adopt MV Resolution restricting parking on a portion of Ravenwood Drive
PUBLIC HEARINGS
None
OLD BUSINESS
7. Approval of Village Façade Improvement Program Budget Adjustment Recommended action: Accept report and approve a budget adjustment and recommendation for future
funding review for the Village Façade Improvement Program.
NEW BUSINESS
8. Reimbursement for Historic Compliance Review and Building Permit application
fees for the Saratoga Historical Foundation to remodel an existing storage shed into a
historic school house Recommended action: Consider the reimbursement of Historic Compliance Review and Building Permit
application fees for the Saratoga Historical Foundation (SHF) to remodel an existing
storage shed into a historic themed one-room school house.
9. City of Saratoga Street Rehabilitation Program RSTPL-5332(016) – Award of
Construction Contract.
Recommended action:
1. Move to declare C.F. Archibald Paving, Inc. of Redwood City to be the lowest
responsible bidder on the project. 2. Move to award a construction contract to C.F. Archibald Paving, Inc. in the amount
of $1,020,589.70
3. Move to authorize staff to execute change orders to the contract up to $100,000.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller
City School Ad-Hoc
Council Finance Committee Hakone Foundation Executive Committee
Santa Clara County Cities Association
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Mayors and Managers Association West Valley Solid Waste Management Joint Powers Association
Vice Mayor Chuck Page
City School AdHoc Council Finance Committee
Hakone Foundation Board
Let’s Move City
Mayor/Vice Mayor Oath of Office
Santa Clara Valley Water District Commission Saratoga Ministerial Association
TEA AdHoc
West Valley Sanitation District
Councilmember Jill Hunter Historical Foundation
KSAR Community Access TV Board
SASCC
Tree AdHoc
Village AdHoc West Valley Flood Control & Watershed Advisory Committee
Councilmember Emily Lo Association of Bay Area Government
Carlson House Restoration AdHoc
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Library Joint Powers Association Sister City Liaison
Village AdHoc
Councilmember Manny Cappello
Carlson House Restoration AdHoc Chamber of Commerce
County HCD Policy Committee
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Let’s Move City Mayor/Vice Mayor Oath of Office
Santa Clara County Emergency Council
TEA AdHoc
Tree AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on October 13, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 13th day of October 2011 at Saratoga, California. Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
11/2 Regular Meeting –Joint meeting with Saratoga Ministerial Association
11/16 Regular Meeting – Joint meeting with Assemblymember Jim Beall, Jr.
12/6 Council Reorganization 12/7 Regular Meeting -- Joint meeting with Heritage Preservation Commission
and Historical Foundation
12/21 Regular Meeting –no joint meeting
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2011