HomeMy WebLinkAbout101-Staff Report.pdfPage 1 of 2
SARATOGA CITY COUNCIL
MEETING DATE: October 5, 2011 AGENDA ITEM:
DEPARTMENT: Community Development CITY MANAGER: Dave Anderson
PREPARED BY: Cynthia McCormick DIRECTOR: Chris Riordan, Acting Director
SUBJECT: FY 2011 – 2012 CDBG County/City Contract
RECOMMENDED ACTION:
Adopt a Resolution authorizing the City Manager to execute a $150,769.96 contract with Santa
Clara County for the FY 2011-2012 CDBG Program.
REPORT SUMMARY:
The Community Development Block Grant (CDBG) Program is federally funded by the United
States Department of Housing and Urban Development (HUD) to assist lower income and
special needs persons with housing and community development needs. The City of Saratoga is
not eligible to apply directly for entitlement funds, but may, qualify to receive such funds, as an
“Urban County” applicant, by entering into a Joint Exercise of Powers Agreement and
Cooperation Agreement1
(JPA) with the County.
The County requests that cities receiving funds through the Urban County Program enter into a
contract regarding the receipt and expenditure of funds. While the fiscal year begins in July, there
is always a delay in receiving the new Contract from the County. The County has indicated that
there is no change in this contract from the prior year. The contract has been reviewed by the City
Attorney.
The availability of FY 2011-2012 CDBG funds was publicized during the month of January
2011. Nine applications including two ADA submissions and seven community service projects
were received during the application cycle. The seven community service projects were
completely or partially funded through the General Plan contingency fund. On March 16, 2011,
the City Council authorized the submittal of five FY 2011-2012 CDBG funded projects. The
term of expenditure is from July 1, 2011 to June 30, 2012.
1 The current JPA expires on September 30, 2014.
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The FY 2011-2012 CDBG Funds are currently allocated as follows:
SA-12-31 SASCC Adult Day Care Program $28,3482
SA-12-41 Saratoga Historical Foundation ADA Ramp $6,2003
- Museum Storage Building
SA-12-42 City of Saratoga ADA Public Counters and Signage $72,2604
TOTAL $106,8085
FISCAL IMPACTS:
If the City signs the County/City CDBG Contract, then the City becomes eligible to receive the
allocation of $106,808.00 in FY 2011-2012 CDBG funds. In addition, the City will have access
to unexpended funds in the amount of $43,961.96 from prior fiscal years for eligible CDBG
activities.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
If the City does not sign the County/City Contract, this would jeopardize the City’s receipt of FY
2011-2012 CDBG funds as well as carry-over CDBG funds. In addition, without the new CDBG
funds, the City may have to fund previously approved CDBG activities with General Funds.
ALTERNATIVE ACTION:
Do not sign the County/City Contract
FOLLOW UP ACTION:
Forward three signed copies of the County/City contract to Santa Clara County.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Notice was properly posted as a City Council agenda item and was included in the packet made
available on the City’s web site in advance of the meeting. A copy of the agenda packet is also
made available at the Saratoga Branch Library each Monday in advance of the Council meeting
and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us.
ATTACHMENTS:
1. Resolution
2. FY 2011-2012 County/City Contract and Exhibits
2 Revised from$31,900 to reflect final estimated allocation 3 HUD will review if the project is an eligible activity – if not, funds will be transferred to SA12-42 4 Revised from $79,497 to reflect final estimated allocation 5 Revised from $117,597 to reflect final estimated allocation