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WEDNESDAY, AUGUST 17, 2011
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
August 11, 2011)
REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. General Obligation Bond Refunding Summary Report
Recommended action: 1. Review 2001 General Obligation Bond Refunding Summary Report, refunding
documents and schedules, and new 2011 GO Bond Debt Payment Schedule.
2. Present Mayor Howard A. Miller with a commendation from the City for
initiating the General Obligation Bond refunding.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
SPECIAL PRESENTATIONS CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2. City Council Regular Meeting Minutes – July 6, 2011 Recommended action: Approve minutes.
3. City Council Special Meeting Minutes – July 14, 2011
Recommended action: Approve minutes as submitted for the July 14, 2011, City Council Special Meeting.
4. Review of Accounts Payable Check Registers
Recommended action:
That the City Council review and accept the Check Registers for the following Accounts Payable cycles:
June 30, 2011
July 7, 2011
July 11, 2011
July 14, 2011 July 18, 2011
5. Review of Accounts Payable Check Register
Recommended action:
That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles:
July 21, 2011
July 25, 2011
August 4, 2011 August 9, 2011
6. Treasurer’s Report for the Month Ended May 31, 2011
Recommended action:
Review and accept the Treasurer’s Report for the month ended May 31, 2011.
7. Annual Approval of the City’s Investment Policy
Recommended action:
That the City Council review and approve the Investment Policy for Fiscal Year
2011/12.
8. Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds
Grant (COPS/SLESF)
Recommended action:
Adopt resolution authorizing the continued use of the Citizen Options for Public Safety Program’s Supplemental Law Enforcement Services Fund (COPS/SLESF)
grant as a source of funds for additional public safety services.
9. Ordinance to amend the City Fire Code to exempt from automatic sprinkler system
requirements parking structures made from non-combustible materials that are at least
20 feet from the nearest building and meet certain other requirements.
Recommended action:
Adopt attached ordinance to amend the City Fire Code to exempt from automatic sprinkler system requirements parking structures made from non-combustible
materials that are at least 20 feet from the nearest building and meet certain other
requirements.
10. Saratoga Monte Sereno Community Foundation Scott Petersen Memorial Collection Recommended action: Accept donated funds collected by Saratoga Monte Sereno Community Foundation in
memory of Scott Petersen for the Saratoga Community Emergency Response Team
(CERT).
11. Saratoga Monte Sereno Community Foundation Grant for Tree Dedication Program
Recommended action:
Accept grant from the Saratoga Monte Sereno Community Foundation and approve
the attached budget adjustment resolution.
12. Quito Road Bridges Environmental Work
Recommended action:
Authorize the City Manager to execute a contract for consulting services with the
David J. Powers & Associates for NEPA and CEQA environmental documents for
the Quito Road Bridge Replacements for the amount of $135,195.00.
13. Traffic Safety Commission Meeting Schedule
Recommended action:
Move to adopt the resolution approving a revised meeting schedule.
14. Motor Vehicle (MV) Resolution Restricting Parking on Melinda Circle
Recommended action:
Move to adopt MV Resolution restricting parking on a portion of Melinda Circle.
15. Saratoga Employee Association (SEA) Side Letter of Agreement for Reductions
Recommended action: Adopt resolution approving the side letter of agreement with SEA agreeing to both
long term and short term reductions in compensation and/or benefits currently
provided to the SEA-represented employees. PUBLIC HEARINGS
None
OLD BUSINESS
16. Review of the City’s “Over the Counter” Development Review Process
Recommended action:
Provide direction to staff on the following alternatives to modify the Community Development Department’s process of reviewing non-discretionary residential
building permit applications for any new structure, addition to footprint of a structure or increase in structure height as to “Over the Counter” clearance.
17. Acquisition of Congress Springs property from the County of Santa Clara including
dedication of Conservation Easement to the County of Santa Clara and the
Midpeninsula Regional Open Space District and adoption of a Negative Declaration. Recommended action: Approve the attached resolution (1) adopting the Negative Declaration for the
acquisition and easement; (2) approving a project funding agreement with
Midpeninsula Regional Open Space District (MROSD) and County of Santa Clara
Parks and Recreation Department; (3) approving a purchase agreement with Santa Clara County Roads Department; and (4) granting a conservation easement to the
County of Santa Clara and the MROSD.
18. Let’s Move City Plan
Recommended action: Accept report and approve the draft Let’s Move City Plan.
NEW BUSINESS
19. Consider Proposed Responses to Santa Clara County Civil Grand Jury Reports on Rehiring Pensioners, Emergency Dispatch in Santa Clara County, and Fire
Department Response Protocols and Consolidation Opportunities
Recommended action:
Review the Grand Jury Reports and authorize the Mayor to sign the proposed
responses. ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller
City School Ad-Hoc Council Finance Committee
Hakone Foundation Executive Committee
Santa Clara County Cities Association
SCC Cities Association Selection Committee Valley Transportation Authority PAC
West Valley Mayors and Managers Association
West Valley Solid Waste Management Joint Powers Association
Vice Mayor Chuck Page City School AdHoc
Council Finance Committee
Hakone Foundation Board
Let’s Move City
Mayor/Vice Mayor Oath of Office Santa Clara Valley Water District Commission
Saratoga Ministerial Association
TEA AdHoc
West Valley Sanitation District
Councilmember Jill Hunter Historical Foundation
KSAR Community Access TV Board
SASCC
Tree AdHoc
Village AdHoc West Valley Flood Control & Watershed Advisory Committee
Councilmember Emily Lo
Association of Bay Area Government
Carlson House Restoration AdHoc Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Library Joint Powers Association
Sister City Liaison
Village AdHoc
Councilmember Manny Cappello
Carlson House Restoration AdHoc
Chamber of Commerce
County HCD Policy Committee Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Let’s Move City
Mayor/Vice Mayor Oath of Office
Santa Clara County Emergency Council TEA AdHoc
Tree AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on August 11, 2011,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us
Signed this 11th day of August 2011 at Saratoga, California.
Ann Sullivan, CMC City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
9/7 Regular Meeting –Joint meeting with West Valley Board of Trustees
9/21 Regular Meeting –Joint meeting with Saratoga/Monte Sereno Community
Foundation
10/5 Regular Meeting –Joint meeting with Traffic Safety Commission
10/19 Regular Meeting –Joint meeting with Assemblymember Jim Beall, Jr.
11/2 Regular Meeting –Joint meeting with Saratoga Ministerial Association 11/16 Regular Meeting –Joint meeting with Hakone Foundation
12/6 Council Reorganization
12/7 Regular Meeting -- Joint meeting with Heritage Preservation Commission
and Historical Foundation
12/21 Regular Meeting
CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2011