HomeMy WebLinkAbout101-COPS/SLESF Report and Resolution.pdf SARATOGA CITY COUNCIL
MEETING DATE: August 17, 2011 AGENDA ITEM:
DEPARTMENT: Administrative Services CITY MANAGER: Dave Anderson
PREPARED BY: Mary Furey DIRECTOR: Mary Furey
SUBJECT: Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds Grant (COPS/SLESF)
RECOMMENDED ACTION: Adopt resolution authorizing the continued use of the Citizen Options for Public Safety Program’s
Supplemental Law Enforcement Services Fund (COPS/SLESF) grant as a source of funds for additional
public safety services.
REPORT SUMMARY:
Assembly Bill 3229, Chapter 134, Statue of 1996, established the Citizen’s Option for Public Safety
(COPS) Program. Under this program, compliant cities are allocated a proportionate share of COPS
funds by the State, for the exclusive purpose of funding supplemental front line law enforcement
services. Proportionate shares are based on population estimates determined by the California
Department of Finance. Under the standard grant program allocation, the City of Saratoga is eligible to
receive a grant amount of $100,000 each year.
Funds from this program cannot supplant existing funding and are to be used for personnel and/or
equipment. On an annual basis, the spending plan of the City must be submitted to the County’s
Supplemental Law Enforcement Oversight Committee for review and certification. Upon Council’s
approval authorizing the use of these grant funds, this report and attached resolution will be submitted to
the County to provide compliance with this requirement.
FISCAL IMPACTS: As part of the FY 2009/10 state budget agreement, COPS/SLESF grants heretofore funded by the state general fund were instead funded for a two year period by a 0.15% state Vehicle License Fee increase. This temporary tax increase expired effective June 30, 2011.
Under the FY 2011/12 state budget agreement, the COPS/SLESF funding was reinstated through a new
fee and budgetary funding swaps. Vehicle License Registration Fees were increased by $12 to fund the
Department of Motor Vehicles (DMV) registration operations. In turn, this new fee reduced state
funding needed for DMV operations, thereby allowing general fund monies to be shifted to a Local Law
Enforcement Services Account. Additionally, the portion of the .65% VLF assessment paid with vehicle
registration fees, which had been allocated to cities, is now also transferred to this Local Law
Enforcement Services Account. Under the State budget bill, these two revenue sources are now directed
to fund the COPS/SLESF grants on an ongoing basis. This means cities will continue to receive
COPS/SLESF grants, but no longer receive VLF revenues. For the City of Saratoga, the impact of this
budget action is a net reduction in General Fund revenues of approximately $95,000 per year.
For Fiscal Year 2011/12, the City of Saratoga proposes to allocate the $100,000 COPS/Supplemental Law Enforcement Services Fund (SLESF) grant funding for the supplemental law enforcement and patrol officer hours and school resource officer, as provided by Santa Clara County Sheriff’s Office. The proposed contract with the Santa Clara County Sheriff’s Office for Fiscal Year 2011/12 will include the following supplemental services:
1. 1,046 additional general law enforcement hours at a cost of $164,484
2. 2,396.5 additional patrol hours at a cost of $370,827
3. 2,400 additional patrol hours at a cost of 351,744
4. School Resource Officer at a flat fee of $100,000 (the City’s portion)
The $100,000 in Supplemental Law Enforcement Services Funding pays for 10.13% of the additional
services in the FY 2011/12 contract.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City would become ineligible for the $100,000 in Supplemental Law Enforcement Services Fund
grant funding.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Direct the City Clerk to send a copy of the report; a certified copy of the resolution; and the
Supplemental Law Enforcement Form, to the County of Santa Clara, Office of the District Attorney.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and
included in the packet made available on the City’s website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting.
ATTACHMENTS: Attachment A – Resolution
Attachment B – Supplemental Law Enforcement Form
ATTACHMENT A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
REPORTING THE USE OF
SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS (SLESF)
FOR FISCAL YEAR 2011/12 WHEREAS, the State of California has made additional funding available to supplement City funds for front line municipal public safety services;
WHEREAS, the City of Saratoga has determined the best use of the SLESF funds is to improve
public safety with supplemental patrol officer hours and school resource officer;
WHEREAS, the City of Saratoga is required to report planned use of such funds to the County of
Santa Clara, Office of the District Attorney annually;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby
resolves to approve the use of the $100,000 available from the Supplemental Law Enforcement Services
Fund for supplemental patrol officer hours and school resource officer;
AND BE IT FURTHER RESOLVED, that the City Council wishes to notify the District
Attorney’s Office of their approved spending plan by copy of this resolution.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 17th day of August, 2011 by the following vote:
AYES:
NOES: ABSENT:
ABSTAIN:
______________________________
Howard A. Miller, Mayor
ATTEST:
_____________________________
Ann Sullivan, City Clerk
ATTACHMENT B
BEGINNING FUND BALANCE -$
Prior Year Adjustment -
Prior Year Encumbrance Reversals -
RESTATED FUND BALANCE -$
REVENUES
State Funding 100,000
Interest Revenue -
Other Revenue -
TOTAL REVENUES 100,000$
EXPENDITURES
Salaries & Benefits 100,000
Services & Supplies -
Equipment -
Administrative Overhead -
TOTAL EXPENDITURES 100,000$
ENCUMBRANCES
Current Year
Services & Supplies -
Equipment -
Total Current Year -$
NET CHANGE IN FUND BALANCE -$
ENDING FUND BALANCE -$
Hours Rate Cost
Additional General Law Enforcement Hours 1,046.00 157.25 164,484
Supplemental Patrol Hours 2,396.50 154.74 370,827
Additional Investigative Hours 2,400.00 146.56 351,744
School Resource Officer (Saratoga's share)Flat Rate 100,000
Total Supplemental Cost 987,055
Percent paid by SLESF Funds 10.13%
SUPPLEMENTAL LAW ENFORCEMENT STANDARIZED FORM
Oversight Committee Summary
For FY 2011/12
SUPPLEMENTAL SERVICES EXPENSE
Per SCC Sheriff's FY 2011/12 Contract Update