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SARATOGA CITY COUNCIL
MEETING DATE: August 17, 2011 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone
Associate Engineer
SUBJECT: Quito Road Bridges Environmental Work
RECOMMENDED ACTION:
Authorize the City Manager to execute a contract for consulting services with the David J. Powers &
Associates for NEPA and CEQA environmental documents for the Quito Road Bridge Replacements for
the amount of $135,195.00.
REPORT SUMMARY:
The City is working with the Town of Los Gatos and the Santa Clara Valley Water District in seeking to
replace two bridges on Quito Road with wider span structures that will allow a 100-year design flow with
funding through the Federal Highway Bridge Replacement and Rehabilitation (HBRR) Program. The
HBRR Program would reimburse 80% of the consulting services. Staff expects the remaining 20% local match to be shared by Saratoga, Los Gatos and the District pursuant to a cooperative agreement to be brought to the City Council in October. In July of this year, City staff met with Caltrans environmental staff to discuss the required NEPA documents that will need to be completed for HBRR approval. The City’s eligibility for HBRR funding depends in part on prompt contracting for necessary environmental
review. The David J. Powers & Associates contract will provide the required environmental documents
for both NEPA and CEQA approval.
FISCAL IMPACTS:
Staff expects that the HBRR Program will reimburse 80% of the consulting services and the remaining
20% local match will be shared equally between Saratoga, Los Gatos, and the District. The contract may
be terminated if funding is not forthcoming as anticipated.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The project cannot move forward until the NEPA and CEQA environmental documents are approved.
Final design of the bridges cannot be completed until NEPA environmental documents are approved.
ALTERNATIVE ACTION:
N/A
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FOLLOW UP ACTION:
The contract will be executed and the consultant will be issued a Notice to Proceed. Work will begin as
soon as possible.
ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City’s web site in advance of the meeting. A copy of the agenda packet is also made available at the
Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to
the agenda on-line by opting in at www.saratoga.ca.us.
ATTACHMENTS: 1. Quito Rd Bridges Environmental Work Consulting Contract