HomeMy WebLinkAbout102-Minutes.pdf1
MINUTES SARATOGA REGULAR CITY COUNCIL MEETING
SEPTEMBER 7, 2011
The City Council met in Closed Session in the Administrative Conference Room at 5:00PM.
ANNOUNCEMENT OF CLOSED SESSION
Conference with Legal Counsel - City-Designated Labor Negotiators Pursuant to Government Code Section 54957.6
Public Employee Performance Evaluation (Government Code Section 54957)
Title: City Manager Mayor Miller called the Regular City Council meeting to order at 7:00 p.m. Members of
Saratoga Boy Scout Troop Number 535 and Saratoga ….. Girl Scouts were present to
provide a United States Flag ceremony and Mayor Miller asked them to lead the Pledge
of Allegiance.
The City Council held a joint meeting with the West Valley College Board of Trustees at
6:00 p.m. in the Administrative Conference Room.
ROLL CALL
PRESENT: Councilmembers Manny Cappello, Emily Lo, Jill Hunter,
Vice Mayor Chuck Page, and Mayor Howard Miller
ABSENT: None ALSO Dave Anderson, City Manager
PRESENT: Richard Taylor, City Attorney
Ann Sullivan, City Clerk
John Cherbone, Public Works Director Chris Riordan, Interim Community Development Director Michael Taylor, Recreation and Facilities Director
Crystal Morrow, Administrative Analyst II
Cynthia McCormick, Planner
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Ann Sullivan reported that pursuant to Government Code 54954.2, the agenda
for the meeting of September 7, 2011, was properly posted on September 1, 2011.
2
At this time Mayor Miller announced that this evening’s Regular Council meeting is a dedication to the Remembrance of 9/11 and its tenth anniversary. He announced there
would be an enhanced Flag Ceremony/Pledge of Allegiance conducted by local boy and
girl scouts.
Following the Pledge of Allegiance the boy and girl scouts sang “America the Beautiful” accompanied by guitarist Tina Liddie. Mayor Miller invited the attending CERT
representatives and representatives from the Santa Clara County Sheriff’s Department
and the Santa Clara County Fire Department up on stage to be recognized and thanked as
first responders in the community. He then asked for a moment of silence to reflect on
what happened on 9/11.
REPORT FROM CLOSED SESSION
Mayor Miller announced there was no reportable information from Closed Session held at 5:00 p.m.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Dr. Lorie Gaskin, President of West Valley College (WVC), provided a brief report of
the Joint Meeting the WVC Board of Trustees had with the Council prior to the Regular
Meeting this evening. She spoke about the exemplary classes and career programs they
offer to the community. In addition, she thanked the Council for the positive working
relationship they have and the opportunity to meet with the Council.
COUNCIL DIRECTION TO STAFF
None
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Suran De Silva addressed the Council regarding his current house remodel and the fire
code updates required by the State of California. He noted he received a letter from a
state senator indicating the City has the authority to decide to what extent the state fire
code requirements would be applied in Saratoga.
Casey Beyer, Silicon Valley Leadership Group, addressed the Council regarding the
annual Applied Materials Silicon Valley Turkey Trot 2011 event scheduled on
Thanksgiving Day, November 24, 2011. He invited Council and everyone else that is
interested to register and participate in the 5K or 10K run.
Jeff Rangel, Silicon Valley Leadership Group, also addressed the Council regarding the
November 24, 2011 Turkey Trot run.
Jessica Garcia-Kohl, Silicon Valley Leadership Group, also addressed the Council on the
November 24, 2011 Turkey Trot run.
3
Johnna Borello, representative of the Bay Area Farmers Market Association, addressed the Council regarding the proposed Prospect High School Farmers Market and asked the
Council to consider waiving the Conditional Use Permit (CUP) fees.
COUNCIL DIRECTION TO STAFF
Mayor Miller asked Mr. De Silva to forward the letter from the state senator to him and
noted he would get back to Mr. De Silva.
Council Member Cappello stated he would like to agendize the Prospect High School
Farmers Market item. Mayor Miller and Vice Mayor Page concurred and asked to agendize it on the next council agenda.
ANNOUNCEMENTS
Council Member Cappello announced the “Stride for Susie” 5K Run event at Saratoga
High School on September 25, 2011. He added this is a fund raiser for lung cancer
research and invited everyone to participate.
Council Member Lo invited everyone to attend the free Wildwood Movie Night on Saturday, September 10, 2011 at 7:30 p.m. The movie “Up”, which is put on by the
Saratoga/Monte Sereno Community Foundation, will be shown at Wildwood Park.
CEREMONIAL ITEMS
1. RECOVERY MONTH PROCLAMATION
STAFF RECOMMENDATION:
Read and present the proclamation declaring September 2011 as Recovery Month in the City of Saratoga.
Mayor Miller read and presented the proclamation to Gabrielle Antolovich, Executive
Director of Voices United.
2. SARATOGAN READERSHIP DRAWING
STAFF RECOMMENDATION: Randomly draw the name of one person who responded to the Saratogan readership
poll and announce the winner.
Mayor Miller and Vice Mayor Page conducted the drawing. Jerry Perusa’s name was
drawn as the winner of a $50 gift certificate to be used at a Saratoga business.
SPECIAL PRESENTATIONS
None
4
CONSENT CALENDAR
3. CITY COUNCIL REGULAR MEETING MINUTES – AUGUST 17, 2011
STAFF RECOMMENDATION:
Approve minutes as submitted for the August 17, 2011, City Council Regular Meeting.
PAGE/CAPPELLO MOVED TO APPROVE MINUTES AS SUBMITTED FOR
THE AUGUST 17, 2011, CITY COUNCIL REGULAR MEETING. MOTION
PASSED 5-0-0.
4. REVIEW OF ACCOUNTS PAYABLE REGISTERS
STAFF RECOMMENDATION: That the City Council review and accept the Check Registers for the following
Accounts Payable payment cycles:
August 11, 2011
August 18, 2011
August 25, 2011
PAGE/CAPPELLO MOVED TO ACCEPT THE CHECK REGISTERS FOR
THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES:
AUGUST 11, 2011, AUGUST 18, 2011, AND AUGUST 25, 2011. MOTION PASSED 5-0-0.
5. TREASURER’S REPORT FOR THE MONTH ENDED JUNE 30, 2011
STAFF RECOMMENDATION: Review and accept the Treasurer’s Report for the month ended June 30, 2011.
PAGE/CAPPELLO MOVED TO ACCEPT THE TREASURER’S REPORT FOR THE MONTH ENDED JUNE 30, 2011. MOTION PASSED 5-0-0.
6. TREASURER’S REPORT FOR THE MONTH ENDED JULY 31, 2011
STAFF RECOMMENDATION: Review and accept the Treasurer’s Report for the month ended July 31, 2011.
PAGE/CAPPELLO MOVED TO ACCEPT THE TREASURER’S REPORT FOR
THE MONTH ENDED JULY 31, 2011. MOTION PASSED 5-0-0.
7. RESOLUTION RENEWING THE SANTA CLARA COUNTY ABANDONED VEHICLE ABATEMENT SERVICE AUTHORITY
STAFF RECOMMENDATION:
5
Adopt the attached resolution authorizing the City of Saratoga to continue its participation in the Santa Clara County Abandoned Vehicle Abatement Service
Authority (AVASA) Program.
RESOLUTION NO. 11 – 060
PAGE/CAPPELLO MOVED TO ADOPT THE RESOLUTION AUTHORIZING
THE CITY OF SARATOGA TO CONTINUE ITS PARTICIPATION IN THE
SANTA CLARA COUNTY ABANDONED VEHICLE ABATEMENT SERVICE AUTHORITY (AVASA) PROGRAM. MOTION PASSED 5-0-0.
PUBLIC HEARINGS
None
OLD BUSINESS
8. 22480 AND 22490 MT. EDEN ROAD (APN 503-09-003 AND 503-80-004) STAFF RECOMMENDATION:
Ratify the April 20, 2011 approval of the Integrated Annexation Package (including
all revised implementing documents) related to the properties at 22480 and 22490 Mt. Eden Road (APNs 503-09-003 and 503-80-004) by adopting the attached Resolution
and authorizing execution and recordation of the associated revised Integrated
Annexation Package documents.
Cynthia McCormick, Planner, presented the staff report.
Mayor Miller invited public comment.
The following person requested to speak on this item.
Virginia Hess, Counsel for the applicant, addressed the Council.
No one else requested to speak on this item.
Mayor Miller closed the public comment.
RESOLUTION NO. 11 – 061
PAGE/CAPPELLO MOVED TO RATIFY THE APRIL 20, 2011 APPROVAL OF
THE INTEGRATED ANNEXATION PACKAGE (INCLUDING ALL REVISED IMPLEMENTING DOCUMENTS) RELATED TO THE PROPERTIES AT 22480 AND 22490 MT. EDEN ROAD (APNS 503-09-003 AND 503-80-004) BY ADOPTING THE ATTACHED RESOLUTION AND
AUTHORIZING EXECUTION AND RECORDATION OF THE
ASSOCIATED REVISED INTEGRATED ANNEXATION PACKAGE DOCUMENTS. MOTION PASSED 5-0-0.
6
NEW BUSINESS
9. CONDITIONAL USE PERMIT (CUP) FEE REIMBURSEMENT FOR VINE
LIFE GIFTS
STAFF RECOMMENDATION: Staff recommends the City Council expend the remaining $2,300 of the New
Business Incentive Program to partially reimburse the Conditional Use Permit fee for
Vine Life Gifts.
Chris Riordan, Interim Community Development Director, presented the staff report.
Joann Klenman, one of three owners of the Vine Life business, addressed the
Council.
Mayor Miller invited public comment.
The following person requested to speak on this item:
Scott Anderson spoke in support of the Council to partially reimburse the Conditional Use Permit fee.
No one else requested to speak on this item.
Mayor Miller closed the public comment period.
PAGE/CAPPELLO MOVED TO EXPEND THE REMAINING $2,300 OF THE
NEW BUSINESS INCENTIVE PROGRAM TO PARTIALLY REIMBURSE
THE CONDITIONAL USE PERMIT FEE FOR VINE LIFE GIFTS AND TO ALLOCATE AN ADDITIONAL $1,100 FROM COUNCIL CONTINGENCY FUND TO COVER THE ENTIRE FEE. MOTION PASSED 5-0-0.
Councilmember Cappello noted the ribbon cutting for Vine Life is at 4:00 p.m. on
September 15, 2011.
10. ALERTSCC NON-EMERGENCY MESSAGING
STAFF RECOMMENDATION: Appoint the City Manager as the authorized representative to respond to the Santa
Clara County request to opt in or out of AlertSCC non-emergency messaging services
and direct the City Manager to opt out of AlertSCC non-emergency messaging.
Crystal Morrow, Administrative Analyst II, presented the staff report.
Mayor Miller invited public comment.
No one requested to speak on this item.
7
At this time Mayor Miller invited school students from the audience up on stage. He asked each one to introduce themselves and proceeded to ask them questions
regarding their awareness and interest in the ALERTSCC program.
Mayor Miller closed the public comment period.
HUNTER/PAGE MOVED TO APPOINT THE CITY MANAGER AS THE
AUTHORIZED REPRESENTATIVE TO RESPOND TO THE SANTA CLARA
COUNTY REQUEST TO OPT IN OR OUT OF ALERTSCC NON-
EMERGENCY MESSAGING SERVICES AND DIRECT THE CITY
MANAGER TO OPT OUT OF ALERTSCC NON-EMERGENCY MESSAGING. MOTION PASSED 5-0-0.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller – reported:
West Valley Solid Waste Management Joint Powers Association – recently met and they
discussed the ban on disposable bags. They also discussed a proposal for the ban on
polystyrene containers and cities are being asked to agendize this item for discussion.
Consensus of the West Valley Mayors and Managers Association (WVMMA) is to wait to agendize this item until after the County and the City of San Jose’s ban goes into effect
to see the results. The WVMMA will then bring this topic up for the SCC Cities
Association for additional discussion. If the timing is right the Cities Association would
present this to the JPA to create a model ordinance. In addition, he noted they will be
doing either an extension, negotiation or put out to bid for a new waste hauler. He added he has asked for presentations on state of the art technology from other haulers and other
providers at upcoming meetings so the JPA will know the latest technology and
capabilities when the contract comes up in 2014.
Vice Mayor Chuck Page – reported: Saratoga Ministerial Association – met last week and noted many questions were raised
regarding signs and the draft sign ordinance in Saratoga. He added Saratoga will host
them on October 26th at noon for their regular monthly meeting.
* VTA Board met and one of the main topics of discussion included a Bart “project labor agreement”.
Councilmember Jill Hunter – reported:
Historical Foundation –is planning a BBQ at Saratoga Springs in early October. SASCC –met and decided to change the name Saratoga Area Senior Center Council to Saratoga Greater Area Senior Center. The recent Senior Center Garage sale and
Pancake Breakfast event brought in $2,400.
West Valley Flood Control & Watershed Advisory Committee – will be attending the next
meeting on Thursday, September 8th.
Councilmember Emily Lo –Nothing to report.
Councilmember Manny Cappello – reported:
Carlson House Restoration AdHoc – attended several meetings recently including
Tuesday evening, September 6th and again this evening. Further discussions will occur regarding Phase II and whether or not the program will move forward or not.
8
CITY COUNCIL ITEMS
Council Member Cappello asked to agendize the CUP fee waiver request for the
proposed Prospect High School Farmers Market.
Mayor Miller noted the proposed January 27th date for the 2012 council retreat doesn’t
work for all Council members and asked the City Clerk to re-poll the Council of their
availability for the retreat the last Thursday in January.
CITY MANAGER’S REPORT None
ADJOURNMENT PAGE/CAPPELLO MOVED TO ADJOURN THE REGULAR MEETING AT
9:25PM. MOTION PASSED 5-0-0.
Respectfully submitted,
Ann Sullivan, CMC City Clerk