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103-list of documents.pdf
Sept. 2011 boxes for destruction number description of documents Record series official retention date to be destroyed PW8 Geotechnical Review Files for completed/closed projects 2005-- scanned Public Works, Deposit Account Projects CL+4 2009 PW9 Geotechnical Review Files for completed/closed projects 2006- 3/2007--scanned same CL+4 March 2011 104B Misc. City Manager's complaint files 1976-1993 Complaint Files CL+2 1996 36D Expired/ terminated contracts 1989-1992 Contracts and Agreements CL+10 2002 31A Expired/ Terminated contracts 1992-1998 Contracts and Agreements CL+10 2008 48D Expired/ Terminated contracts 1987-1998 Contracts and agreements cl+10 2008 FINANCE FINANCE FINANCE 2B Monthly Treasurer's Report FY 1980-81 Treasurer's AU+5 1987 8D Journal Entries FY 1997-98 Journal AU+7 2006 10B Monthly Treasurer's Report FY 1978-79 Treasurer's AU+5 1985 11A Cash Reconcillation FY 1997-98/AP Vendor List Bank Reconcillation AU+5 2004 17B Bank Reconcillation FY 1994-95 Bank Reconcillation AU+5 2000 20B Monthly Treasurer's reports FY 1976-77 & 1978-79 Treasurer's AU+5 1985 24A monthly Treasurer's Report FY 1979-80 Treasurer's AU+5 1986 78D Monthly Financial Reports 2000 Account Reconciliation AU+5 2006 79A Monthly Financial Reports 2000 Account Reconciliation AU+5 2006 132 A Accounts Payable FY 05-06 Accounts Payable Au+4 Oct. 2010 142 D payroll Bank Recon FY 04-05 Bank Reconcillation AU+5 Oct. 2010 136 D Cash Receipts May-June, 2006 Cash Receipts AU+4 Oct. 2010 137 A Cash Receipts FY 2005- 2006 Cash Receipts AU+4 Oct. 2010 140 C Accounts receivables March-June 2006 Accounts Receivables AU+4 Oct. 2010 142 C Payroll Bank Recon FY 2003-04 Bank Reconciliation AU+5 Oct. 2010 145 D Audit Workpapers FY 2001-2002 Audit correspondance AU+4 2006 146 A Audit Workpapers FY 2002-2003 and FY 2004-05 Audit correspondance AU+4 2007 146 B Audit Workpapers FY 2003-2004 Audit correspondance AU+4 2008 147 B HTE and Internet Information for programs that were last used in 2005 --1997-2003 Computer System Administration SU+5 2010 537 Payroll month end reports fy 2004-05 Accounts payable AU+4 2010 549 MBIA Quarterly Sales Tax reports 1999-2008 Reference files, external SU+2 2010 578 Cash Receipts July 2006 Cash Receipts AU+4 2010 594 Cash Receipts Aug. 2006 Cash Receipts AU+4 Oct. 2010 595 Cash Receipts Sept. 2006 Cash Receipts au+4 Oct. 2010