HomeMy WebLinkAbout04-16-1997 CITY COUNCIL staff reportsSARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. % e�2 AGENDA ITEM
MEETING DATE: APRIL 16, 1997 CITY MGR.:
ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD:
SUBJECT: Final Map Approval for Tract No. 8916 (6 lots at 13397
Sousa Lane), Owners: Sherrel D. Kirk, Joseph C. Hammond,
and Greg Mussallem.
Recommended Motion(s):
1. Move to adopt Resolution No. SD 89 -016 granting final map
approval of Tentative Map Application No. SD 89 -016 for six lots at
13397 Sousa Lane.
2. Move to authorize the Mayor to execute the Subdivision
Improvement Agreement.
Report Summary:
Attached is Resolution No. SD 89 -016 which, if adopted, will grant
final map approval for six lots located at 13397 Sousa Lane. I have
examined the final map and related documents submitted to me in
accordance with the provisions of Section 14.40.020 of the
Municipal Code and have determined that:
1. The final map substantially complies with the approved
tentative map.
2. All conditions of the approved tentative map, as contained
in Planning Commission Resolution No. SD 89 -016, have been
completed or will be completed concurrent with development
of the six lots.
3. The Subdivision Map Act, the City's Subdivision Ordinance
and all other applicable provisions of law have been
complied with.
4. The final map is technically correct.
Consequently, I have executed the City Engineer's certificate on
the f final map and have f iled the f inal map with the City Clerk
pursuant to Section 14.40.040 of the Municipal Code for action by
the City Council.
Fiscal Impacts:
The subdivide-r has paid $21,371.25 in Engineering Fees, $12,469
reimbursement for construction of the traffic signal at Quito Road
& Sousa Lane, and $32,640 in Park Development Fees required for
this subdivision.
Follow Up Actions:
The signed map will be released to the subdividers Title Company
for recordation along with recording instructions.
Consequences of Not Acting on the Recommended Motions:
The final "map must either be approved or rejected by the City
Council. If the map is rejected, it would be returned to the
subdivider with findings as to why the map was rejected.
Attachments:
1. Site Map.
2. Final Map.
3. Resolution No. SD 89 -016 granting final map approval.
4. Subdivision Improvement Agreement.
5. Planning Commission Resolution No. SD 89-016 approving the
tentative map with conditions.
RESOLUTION NO. SD 89 -016
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE FINAL MAP OF SD 89 -016
13397 SOUSA LANE
The City Council of the City of Saratoga hereby resolves as
follows:
SECTION 1: Lots 1 - 6 as shown on that certain map of Tract
No. 8916, prepared by JMH Weiss, Inc. dated
November, 1996, and filed with the City Clerk of
the City of Saratoga on April 16, 1997, are
approved as SIX (6) individual parcels.
SECTION 2: All streets and easements shown on said map and
offered for dedication to public use are hereby
rejected on behalf of the public, save and except
for public service easements; and to the limited
extent that any offers for public street purposes
either expressly or implicitly include offers for
easements for utility purposes along or beneath said
street rights of way, then as to such express or
implied offers of easements for public utility
purposes, the same are hereby accepted on behalf of
the public.
The above and foregoing resolution was passed and adopted by the
Saratoga City Council at a meeting held on the 16th day of
April 19 97 by the following vote:
AYES: Councilmembers Bogosian, Jacobs, Shaw, Wolfe, and Mayor Moran
NOES: None
ABSENT: None
ABSTAIN:
ATTEST:
A, e, 4�' ---"
Deputy City Clerk
i
REPORT TO THE PLANNING COMMISSION
Application No. /Location: SD -89 -016 & LL-89-006; Sousa Lane
Applicant /Owner: Estrade
Staff Planner: James Walgren
Date: November 14, 1990
APN: 389 -19 -006 & 007 Director Approval:
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ALL DISTANCES B DIMENSIONS ARE IN FEET 8 DECIMALS THEREOF.
THE DISTINCTIVE BORDER INDICATES THE BOUNDARY OF LAND
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RECORD DOC UMENTS
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RECORD MAPS
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MO 2 147- 11op{ -3 ROS,
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TRACT N0. 8916
CONSISTING OF TWO SHEETS
III ?ING A IPOR'I'ION OF LOT 98 OF QUITO RANCHO
AND LYING ENTIRELY WITHIN THE
CITY 1 O tiARA I OGA
til. \II• t1I' (:11.11.O1t \IA
1": 30'
JMH WEISS, INC.
CI EW,�. q • 5I,-wiv • L D7 o fb ,nq
SAN JOSE, CALIFORNIA
LEGEND 81 NOTES
p INDICATES CAL -TRANS MONUMENT FOUND
Qo INDICATES STANDARD CONCRETE CITY MONUMENT
SET sONJISTING OF CAST IRON BOX 8 COVER OVER
A 1/2 It 4 BRASS ROD SET IN 61124" POURED
CONCRETE - P.LS 2734
• INDICATES IRON PIPE FOUND (3/4° UNLESS NOTED)
INDICATES DISTINCTIVE BORDER
I I INDICATES RECORD DATA
P.S.E. INDICATES PUBLIC SERVICE EASEMENT
P.S.D.E. INDICATES PRIVATE STORM DRAIN EASEMENT
SSE. INDICATES SANITARY SEWER EASEMENT
S.N.F. INDICATES CORNER LOCATION SEARCHED NOTHING
FOUND I
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ALL DISTANCES B DIMENSIONS ARE IN FEET 8 DECIMALS THEREOF.
THE DISTINCTIVE BORDER INDICATES THE BOUNDARY OF LAND
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SUBDIVIDED 9Y THIS MAP. AREA WITHIN THE DISTINCTIVE BORDER
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IS _uZ5 _ ACRES.
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BASIS OF BEARINGS
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ALSO BEARING THE SOUTHERLY LINE OF A 16 RIGHT OF WAY PER
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iwi{ww,o. ''S'1 N.+1
RECORD OF SURVEY AS RECORDED IN BOOK III OF MAPS, PAGE 11,
WAS TAKEN AS BASIS OF BEARINGS AS SHOWN HEREON.
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CONTRACT FOR THE IMPROVEMENT OF SD 89 -016
AGREEMENT, made and entered into this day of
1997, by and between the CITY OF SARATOGA, a Municipal corporation
of the State of California, hereinafter called "City ", and
Greg Mussallem, subdivider and Owner, hereinafter collectively
called Subdivider:
W I T N E S E T H•
WHEREAS, Subdivider is engaged in subdividing that certain
tract of land known and designated as 13397 Sousa Lane situated
in the City of Saratoga, County of Santa Clara, State of
California; and
WHEREAS, a final map of SD 89 -016 has been filed with the
City Clerk of the City of Saratoga for presentation to the Council
for its approval, which map is hereby referred to and by said
reference incorporated herein; and
WHEREAS, Owner and Subdivider has requested approval of said
final map prior to the completion of improvements of all streets,
highways or public ways and sewer facilities which are a part of or
appurtenant to the abovementioned subdivision, including, but
without limiting the foregoing, the necessary paving, catch basins,
pipes, culverts, storm drains, sanitary sewers where required,
street trees and street signs where required, and including a water
system and f ire hydrants acceptable to the San Jose Water Works and
the City of Saratoga, all in accordance with and as required by the
plans and specifications for all of said improvements in or
appurtenant to said subdivision, which plans and specifications
were prepared by JMH Weiss, Inc , Civil Engineer, approved by the
City Engineer and now on file in the offices of the Clerk of said
City and /or the City Engineer's Office of said City, and
WHEREAS, the City Council of said City did on the
day of , 1997, adopt a Resolution approving
said Final Map, rejecting certain dedications therein offered which
rejection did not and does not, however, revoke the offers of
dedication therein contained and requiring as a condition precedent
to the future acceptance of said offers of dedication that the
Subdivider improve the streets and easements thereon shown in
accord with the standards of the City's Subdivision Ordinance, as
amended, of the City of Saratoga and in accord with the improvement
plans and specifications on file as hereinabove referred to, and
requiring as a condition precedent to the release of said final map
for recordation that the subdivider agree in writing to so improve
said streets and easements in accord with this agreement,
NOW, THEREFORE, in consideration of the above and in
consideration of the City accepting all of said dedications after
the hereinafter agreed to covenants on the part of the Owner and
Subdivider have been complied with and in accord with Government
Code Section 66462(a) of the State of California, it is hereby
agreed as follows:
1. Subdivider at this cost and expense shall construct all of
the improvements and do all of the work hereinafter mentioned, all
in accordance with and to the extent and as provided in the above
mentioned plans and specifications on file in the office of said
City, for the construction of said improvements, in, for, or
appurtenant to said subdivision, and all in compliance with the
City's Subdivision Ordinance as amended and the laws of the State
of California, and shall complete the same within one year from
date hereof and shall maintain the same for a period of at least
one year after the satisfactory completion of the same.
2. Subdivider shall, before the release of said final map by
City and as condition precedent to recordation thereof, furnish to
the City and file with the City Clerk a good and sufficient surety
bond or bonds, money or negotiable bonds, in form to be approved by
the City Attorney, securing the faithful performance by Subdivider
of all work and the construction of all improvements herein in this
Agreement mentioned within time specified, and securing the
faithful performance by Subdivider of the maintenance of said
improvements for a period of at least one year after completion of
the same, and for such additional period of time as may be
3
necessary in order that Subdivider may cure and correct all
deficiencies of construction to the satisfaction of the City
Engineer of the City of Saratoga (in all events at least
$14.350.00 of said bond to be in cash, with the right of City to
use the same in its discretion for emergency maintenance and
repairs in addition to any other rights of use) the total amount of
said bond to be in the sum of $_143.500.00 ; and also a good and
sufficient surety bond in form to be approved by the City Attorney
securing the payment by subdivider of all bills for labor and
materials incurred in the construction of any and all of said
improvements, and the doing of all other work herein agreed to be
done by the said Subdivider, the amount of said bond to be One
Hundred Forty -Three Thousand Five Hundred Dollars ($ 143.500.00 ).
3. Subdivider does hereby expressly agree to indemnify and
hold harmless the City and in their capacity as such, its
councilmen, officers, boards, commissions and its employees, from
any and all loss or damage, and from any and all liability for any
and all loss or damage, and from any and all suits, actions,
damages, or claims filed or brought by any and all person or
persons because of or resulting from the doing by Subdivider or any
and all things required of Subdivider by this contract, or because
of or arising or resulting from the failure or omission by
Subdivider to do any and all things necessary to and required by
this contract or by law, or arising or resulting from the negligent
doing by Subdivider, his agents, employees or subcontractors of any
and all things required to be done by this contract, or arising or
resulting from any dangerous or defective condition arising or
resulting from any of the above said acts or omissions of
subdivider, his agents, subcontractors, or employees. Subdivider
having heretofore certified, by the certificate upon the
abovementioned subdivision map, that he can convey clear title to
the land within said subdivision, and City having relied upon said
certificate and the representation contained therein, the foregoing
provisions of this paragraph are specifically made to apply to any
destruction or damage to or removal of utilities, water lines or
4
pipe lines of any kinds, and any other improvement, whether said
destruction, damage or removal is required or caused by the plans
or specifications or by direction of an officer, agent or employee
of the City.
4. Subdivider shall, before the release of said final map by
the City, and as a condition precedent to the recordation thereof,
furnish to the City and file with the City Clerk certificates or
policies of public liability and property damage insurance in form
satisfactory to the City Attorney, and Subdivider shall at all
times during the entire term of this agreement maintain the same in
full force and effect, which policies shall insure the City of
Saratoga, its Councilmen, officers, boards, commissions and
employees against loss or liability for bodily injury and property
damages arising or resulting from subdivider's operations and
activities in the construction of any and all improvements
mentioned in this agreement and the doing of any and all work
mentioned in this agreement, within or outside the abovementioned
subdivision, and /or arising or resulting from the doing or failure
of subdivider to do all things required to be done pursuant to this
agreement. Said policies of insurance shall cover bodily injury
and property damage on both an accident and occurrence basis, with
completed operations coverage for one (1) year after completion and
acceptance of improvements, and shall be in amounts of not less
than ONE MILLION DOLLARS ($1,000,000.00) for each person, ONE
MILLION DOLLARS ($1,000,000.00) for each accident or occurrence and
property damage coverage of ONE - HUNDRED THOUSAND DOLLARS
($100,000.00) for each accident or occurrence and property damage
coverage of ONE - HUNDRED THOUSAND DOLLARS ($100,000.00) for each
accident or occurrence. Said policies of insurance shall in
addition contain the following endorsement: "Other insurance - the
coverage afforded by this insurance shall be primary coverage to
the full limits of liability stated in the declarations. If the
assured has other insurance against the loss covered by this
policy, that other insurance shall be excess insurance only, after
the entire face value of this policy shall have been exhausted by
5
payment."
5. In consideration of City allowing Subdivider to connect
said subdivision to certain existing or proposed out -of -tract storm
sewer lines, and in consideration of City relieving Subdivider of
any obligation which City might legally impose on Subdivider to
acquire any right -of -way for, and /or to construct, any out -of -tract
storm sewer drainage pipe lines and appurtenances which might
reasonably be necessary to drain said subdivision and carry storm
waters from said subdivision to natural drains, Subdivider
shall, before the release of said final map by City and as a
condition precedent to the recordation thereof, pay the City the
sum of Zero dollars ($ 0 ).
6. In consideration of City agreeing to accept, in accord
with this agreement, the in -tract storm drain lines and facilities
constructed or to be constructed by Subdivider within or outside of
said subdivision in accord with the plans and specifications now on
file with the City offices, including the streets and other
easements in or beneath which said facilities lie, Subdivider
shall, before the release of said final map by City and as a
condition precedent to the recordation thereof, pay the City the
sum of Zero Dollars ($ 0 ) .
7. Subdivider shall, before the release of said final map by
the City and as a condition precedent to the recordation thereof,
pay to the City the sum of Eleven Thousand Six Hundred Ten
Dollars ($ 11,610.00) to be applied by City to the payment of
expenses to be incurred by City for engineering and inspection
services to be performed by the City in connection with said
subdivision.
8. Upon Subdivider completing in accord with this agreement
all of the improvements to be made and done by said Subdivider as
hereinabove set forth and as shown on the plans and specifications
on file as hereinabove referred to, and upon Subdivider having
properly maintained the same for a period of at least one year
after the completion of said improvements as hereinabove specified,
and upon the Subdivider complying with all covenants and conditions
1.1
on his or its part to be done and performed in accord with the
within agreement, then and in that event, City agrees to rescind
its rejection of the offers of dedication of streets and storm
drain easements contained on the aforesaid final map, and at that
time accept said offers of dedication.
9. Should the Subdivider and Owner hereinabove referred to
not be the same person, firm or corporation, then this agreement
shall only be effective upon both the subdivider and the Owner
separately executing the same, and wherever the term Subdivider is
used, the same shall include Owner and wherever the term Owner is
used, the same shall include Subdivider.
10. This agreement shall be binding upon the heirs, personal
representatives and assigns of Subdivider and Owner, and time is of
the essence hereof, save and except that the City Council of the
City of Saratoga may, but need not, extend any time or times for
the doing or performing of any acts as required under the terms of
this agreement by resolution, if in the opinion of the City Council
any such delay is without fault on the part of the Subdivider and
Owner.
Execution of the within agreement by the Owner or Subdivider
shall constitute an irrevocable authorization to City to insert the
date of passage of the Council resolution approving the final map,
and to insert the date of this agreement as of the date of such
resolution.
IN WITNESS WHEREOF, the parties hereto have set their hand the
day and year first above written.
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CITY OF SARATOGA, a Municipal Corporation
By:
Mayor
By:
Su divider
By:
(Owner, if different from
Subdivider)
:RESOLUTION NO. SD -89 -016
RESOLUTION APPROVING TENTATIVE MAP OF
ESTRADE; SOUSA LANE
WHEREAS, application has been made to the Advisory Agency
under the Subdivision Map Act of the State of California and
under the Subdivision Ordinance of the City of Saratoga, for
tentative map approval of six (6) lots, all as more particularly
set forth in File No. SD -89 -016 this City, and
WHEREAS, this Advisory Agency hereby finds that the pro-
posed subdivision, together with the provisions for its design
and improvement, is consistent with the Saratoga General Plan
and with all specific plans relating thereto, and the proposed
subdivision and land use is compatible with the objectives,
policies and general land use and programs specified in such
General Plan, reference to the Staff Report dated 11/14/90 being
hereby made for further particulars, and
WHEREAS, this body has heretofore received and considered
the Negative Declaration prepared for this project in accord
with the currently applicable provisions of CEQA, and
WHEREAS, none of the conditions set forth in Subsections
(a) through (g) of Government Code Section 66474 exist with
respect to said subdivision, and tentative approval should be
granted in accord wit conditions as hereinafter set forth.
WHEREAS, the Planning Commission has conducted a duly
noticed public hearing at which time all interested parties were
given a full opportunity to be heard and to present evidence;
NOW, THEREFORE, BE IT RESOLVED that the tentative map for
the hereinafter described subdivision, which map is dated the
14th day of November, 1990 and is marked Exhibit "A" in the
hereinabove referred file, be and the same is hereby condition-
ally approved. The conditions of said approval are as follows:
Subdivision Map approved 1.
Submit subdivision map to City for checking and recordation.
and all fees paid.
Pay required checking and recordation fees. In addition, all
park -in -lieu and school impact fees shall be paid prior to
final map approval.
All dedications- :Offered:. 2.
Submit irrevocable offer of dedication to provide for a 25
on .Final Ma
Map.
ft. half street on the Sousa Lane frontage and a 40 ft.
right -of -way on cul -de -sac.
All easements offered 3.
Submit irrevocable offer of dedication to -provide easements,
on Final Map.
as required.
All improvements approved 4.
Improve 1/2 of Sousa Lane across the subdivision limits to
on subdivision improvement
City standards, and /or as necessary to be compatible with
the proposed realignment plans prepared by the SCC Traffic
plans.
Authority, including but not limited to the following:
A. Leveling coarse, petromat fabric and 1 -1/2" A.C. over-
lay.
B. P.C. concrete curb and gutter, V -24.
SD -89 -016; Sousa I ~_
C. Undergrounding existing overhead utilities along front-
age of subdivision.
Approved on subdivision
5.
Improve cul -de -sac to City standards, including but not
improvement plans.
limited to, the following:
A. Designed structural section 30 ft. between curbs.
B. P.C. concrete curb and gutter, V -24.
Approved On subdivision
6.
Construct storm drainage system as directed.by the City
improvement plans.
Engineer, as needed to convey storm runoff to street, storm
sewer or watercourse, including the following:
A. Storm sewer trunks with necessary manholes.
B. Storm sewer laterals with necessary manholes.
C. Storm drain inlets, outlets, channels, etc.
Acknowledged.
7.
Construct standard driveway approaches. All driveways shall
access onto the cul -de -sac.
Acknowledged.
8.
Obtain appropriate permits from the City Engineer for all
subdivision improvement work.
Plans submitted and
9.
Submit engineered improvements plans and obtain City Engi-
approved.
neer's approval prior to final map approval.
Fees paid.
10.
Pay plan check and inspection fees as determined from im-
provements plans.
Agreement signed.
11.
Enter into subdivision improvement agreement for required
improvements to be completed within one (1) year of receiv-
ing final map approval.
Bonds posted.
12.
Post performance, guarantee and labor
labor/
material
material bonds as
by th City Engineer prior to final map approval.
Fees paid.
13.
Contribute a proportional cost of the Quito- Sousa - Westmont
signal prior to final map approval. The amount of the
contribution shall be determined by the City Engineer.
Acknowledged,..,-n. :_.,
14.
A reimbursement agreement shall be prepared by the City
allowing the developer, or the current owners within the
development,. to be proportionately reimbursed for the signal
as other parcels on Sousa Lane are significantly improved or
altered (new construction or a greater than 50% addition to
an existing residence or facility) within ten years from the
date of final map approval.
Acknowledged.
15.
A sanitary sewer connection will be required.
Acknowledged.
16.
Domestic water shall be supplied by San Jose Water Company.
Name submitted and
17.
The applicant shall submit a proposal for naming the
approved.
cul -de -sac to the Saratoga Heritage Preservation Commission
prior to final map approval
PASSED AND ADOPTED by the City of Saratoga Planning com-
mission, State of California, this 14th day of November, 1990 by
the following vote:
AYES: BURGER, CALDWELL, MORAN, TAPPAN, TUCKER
NOES: none
ABSENT: none
/i(Ji
Chairman, Planni g Commission
ATTEST: /
Secret y, P anning Commission
The foregoing conditions are hereby accepted:
Signature of Applicant
SD -89 -016; Sousa I ' �.
Acknowledged.
18. Lot's A through F shall be limited to one -story development
and not to exceed 18 ft. in height.
Acknowledged.
19 • As each lot is developed, a minimum of two, 24" box street
trees shall be provided. These trees shall be selected from
the City's Tree Selection Guide.
Acknowledged.
20. All new construction shall incorporate double paned glazing,
5/8" minimum drywall and R -19, 6" insulation to: provide
additional noise abatement.
Acknowledged.
21. No tree removal shall be permitted without obtaining a City
permit to do so, excluding those trees required to be re-
moved for road construction.
Deposit Submitted.
22. The applicant shall submit a $500.00 deposit to the City
towards preparing a tree preservation plan. The conditions
of this plan shall be incorporated by reference prior to
final map approval.
Section 1. Applicant shall sign the agreement to these condi-
tion: within 30 days of the passage of this resolution or said
resolution shall: be void.
Section 2. Conditions must be completed within 24 months
or approval will expire.
Section 3. All applicable requirements of the State, County,
City and other Governmental entities must be met.
Section 4. Unless appealed pursuant to the requirements of
Article 15 -90 of the Saratoga City Code, this Resolution shall
become effective ten (10) days from the date of adoption.
PASSED AND ADOPTED by the City of Saratoga Planning com-
mission, State of California, this 14th day of November, 1990 by
the following vote:
AYES: BURGER, CALDWELL, MORAN, TAPPAN, TUCKER
NOES: none
ABSENT: none
/i(Ji
Chairman, Planni g Commission
ATTEST: /
Secret y, P anning Commission
The foregoing conditions are hereby accepted:
Signature of Applicant
EXECUTIVE SUMMARY NO.
SARATOGA CITY COUNCIL
AGENDA ITE
MEETING DATE: April 16, 1997 CITY MGR:
ORIGINATING DEPT.: Public Works
DEPT. HEA
SUBJECT: Authorization to issue $43,225 change order to
construction contract with Pacific Parks Landscaping (Capital
Project No. 9601 - Saratoga - Sunnyvale Road Median Landscaping) for
landscape renovation of Saratoga Ave. median islands from Cox Ave.
to Kosich Dr.
Recommended Motion(s):
Move to authorize staff to issue a change order in the amount of $43,225
to the construction contract for Capital Project No. 9601 with Pacific
Parks Landscaping, for landscape renovation of the median islands along
Saratoga Ave. between Cox Ave. and Kosich Dr.
Report Summary:
Following Council's direction provided on March 5, staff solicited bids
from the landscape contractors performing on Capital Projects 9505
(Saratoga Ave. Median Landscape Improvements) and 9601 (Saratoga -
Sunnyvale Rd. Median Landscaping) to renovate the remaining turf median
islands along Saratoga Ave. between Cox Ave. and Kosich Dr. The bids
received are as follows:
Pacific Parks Landscaping - $43,225
B &B Landscape Contractors - $46,725
As both of the bids are within the remaining budget authority for
Capital Project 9601, it is recommended that Council authorize staff to
issue a change order to the contract with Pacific Parks Landscaping, the
contractor currently working on Capital Project 9601, in the amount of
$43,225. Accomplishing this work will greatly enhance the appearance
along the Saratoga Ave. entrance into the City, and reduce the future
costs and liabilities associated with maintenance of these median
islands. Gas Tax funds will be freed up for other street maintenance
purposes, and the burden on parks maintenance staffing will be relieved
somewhat such that those resources can be reallocated to other, more
critical, park maintenance activities.
Fiscal Impacts•
There are sufficient funds programmed in the adopted budget in Capital
Project 9601, Account 4510, to cover the recommended change order
amount. Even after issuing the change order, there will still exist
almost $21,000 in available budget authority in the Project which can be
utilized for other purposes, or returned to the fund balance.
Advertising, Noticing and Public Contact:
Nothing additional.
Consequences of Not Acting on the Recommended Motions:
The change order will not be issued and the median renovation work will
not be accomplished.
Follow Up Actions:
The change order will be issued and the contractor authorized to proceed
with the work.
Attachments:
1. Landscape bids (2).
2. Staff report from March 5 Council meeting.
3,
�A
Pacific Park; Landsc pixg, Inc.
I08'ii E. 71h Srrert
Hanford. CA 93230
(209) 585 -6800
Fax (209) 385 -6808
March 28, 1997
Bob Rizzo
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California 95070
k.
Reference: Saratoga Medians
Dear Bob;
Pacific Parks Landscaping is pleased to submit a bid proposal for the landscape and
irrigation installation for the above referenced project. Prices are based on plans, sheets
L2, L3, L5 and L6, drawn by W.Jeffrey Heid, Landscape -Architect. Please be advised
that no specifications or details have been provided. Scope of work entails the following
medians, Cox Ave to Saratoga Glen Place, Bucknall to 'Westview and Westview to
Kosich Avenue. Following is a breakdown of our bid along with various clarifications
provided for your review. Bid is based on prevailing wage rates.
Bid breakdown:
1. Landscape. per plans: $24,336.00
2. hTigationTer plans: 18,589.00
3. Thirty (30) Day Maintenance period: 300.00
Base bid total: $43,225.00
Basis for Pricing ! Inclusions:
I. Includes new wye strainers.
2. Includes all planting as shown.
3. Includes staking of all new trees.
4. Includes soil preparation of all planting areas.
5. Includes bark topdressing in all planting areas.
6. Includes a pre- emergent application for weed control.
Pacific Parks Landscaping, Inc. Contractors Licensc Number 730577
�r
Page Two (Continued)
7. Includes clear and grubb of all existing lawn areas.
S. Includes new irrigation valves and valve boxes as specified.
9. Includes a new irrigation controller change -out with pedestal.
10 Includes new irrigation lateral line piping with Octa and Quadra Bubblers and all
related components shown on legend.
1 I Includes landscape and irrigation installation to match existing in lieu of cobble at
medians specified.
Basis for Pricing / Exclusions:
1. Excludes bonding
2. Excludes any demolition.
3. Excludes any handscape.
a. All mainlines to be existing.
5. All irrigation sleeves to be existing.
6. Quick Coupler valves to be existing.
7 All backflow devices to be existing.
8. Excluded deep root or water barriers,
9 Excludes any soil import, export or placement.
10 Irrigation Controllers to be existing with one change -out as specified.
11 Excludes any relocation or pnming of existing plant material.
12 Excludes rough grading, grades to be received at plus or minus a tenth.
13 Water meter and power sources for irrigation controllers to be existing.
14. Excludes any sawcutting, patching, coring, boring or hydraulic jacking under or
through any existing concrete or asphalt surface
If you have any questions regarding this proposal please feel free to contact our office at
your earliest convenience.
Respectfully,
Pacific Parks dscaping
Dave Reta
Project Manager
B &B
Landscape Contractors, Inc.
lip 312 Brokaw Road
Santa Clara, CA 95050
(408) 980 -8244
Fax (408) 980 -1232
March 28, 1997
City of Saratoga
Public Works Department
13777 Fruitvale Ave.
Saratoga, CA 95070
Attention: Bob Rizzo
Landscape and Irrigation Estimate for the three (3) Medians between Cox Ave. -
Saratoga Glen Place, Bucknall - Westview and Westview to Kosich Ave.
Total Lump Sum Bid 46m
Bid includes a 30 day maintenance period, new valves and sprinklers.
Exclusions: Cobble stones, Irrigation main and controller, A.C. cut and patch.
Thank you,
B & B Landscape Contractors, Inc.
George Brunn Sr.
President
bj
J
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: MARCH 5, 1997
ORIGINATING DEPT.: PUBLIC WORKS
AGENDA ITEM
CITY MGR.:'
=.
DEPT. HEAD:
SUBJECT: Saratoga - Sunnyvale Road Median Landscaping (Capital
Project No. 9601) - Award of Construction Contract
Recommended Motion(s): 3 f
1. Move to declare Pacific Parks Landscaping, Inc. of Hanford to' be
the lowest responsible bidder on the project.' : T= = =:•:= .- -.. .
2. Move to award a construction contract -to Pacific Parks
Landscaping, Inc. in the amount of $61,305.36.
3. Move to authorize staff to execute change orders to the contract
up to $10,000.
4. Direct staff to solicit quotes from the contractors performing
on Capital Projects 9505 and 9601 to extend the median landscape
renovations along Saratoga Ave, from Cox Avenue to Kosich Drive.
Sealed bids for the Saratoga - Sunnyvale Road Median Landscaping
improvements (Capital Project No. 9601) between Big Basin Way and
Verde Vista Lane were opened on February 13.--' -A total of eight
contractors submitted bids for the work in a very competitive
bidding environment and a summary of the bids received is attached
(Attachment 1). Pacific Parks Landscaping, Inc. of Hanford
submitted the lowest bid of $61,305.36 which is -37.4% below the
Engineers Estimate of $97,933.50. Although staff has no previous
experience working directly with this contractor, staff has
carefully checked the bid along with the listed 'references and has
determined that the bid is responsive to the Notice Inviting Sealed
Bids dated January 22. Further, this is the same contractor
currently installing the landscaping at the E1 Paseo Shopping
Center renovation which, because of the size of that project, is
more than likely what resulted in the very favorable bid received
for the City's project.
I.
It is therefore recommended that the Council declare Pacific Parks
Landscaping, Inc. to,be the lowest responsible bidder on the
project, and award the attached construction contract (Attachment
2) to this firm in the amount of their bid. Further, it is
recommended that the Council authorize staff to execute change
orders to the contract up to an amount of $10,000 to cover any
unforeseen circumstances which may arise during the course of the
work.
Funding for this work is programmed in the adopted budget in
Capital Project. No. 9601, Account No. 4510 (Contract Services).
The adopted budget contains $135, 500 for the construction contract,
a more than sufficient amount to cover the base contract and
recommended change order amounts.
Consistent with Council's stated policy to utilize one time capital
money to reduce operations and maintenance costs, it is staff s
recommendation that the Council further consider allocating the
additional $50,000 to $60,000 which will remain in the project
budget to extending the renovation of the Saratoga Avenue median
landscaping; currently under construction via Capital Project No.
9505, all the way to the northerly City limits (Cox Ave. to Kosich
Dr.). By doing this, the City will significantly trim median
maintenance expenditures over time, and thus free up limited Gas
Tax dollars for other street maintenance purposes. Added benefits
include a fresh and uniform appearance to the Saratoga Ave.
entrance into the City, and reduced exposure of City workers to the
hazards of maintaining medians on a heavily travelled boulevard.
If the Council is interested in pursuing this, then staff should be
directed to .solicit quotes from both the Saratoga Ave. and
Saratoga - Sunnyvale Rd. median landscape contractors for Councils
future consideration.
pavertlsing. Notici
Nothing additional.
Pacific Parks Landscaping, Inc. will not be declared the lowest
responsible bidder and a construction contract will not be awarded
to that firm. The Council may make specific findings to declare
another bidder to be the lowest responsible bidder, or reject all
of the bids and direct staff to re -bid the entire project.
However, staff does not believe that a lower bid will be obtained
by re- bidding the project due to the competitive nature of the
current bids received.
The contract will be executed and the contractor will be issued a
Notice to Proceed. Work will most likely begin in early April and
last through the end of May.
Attachments:
1. Bid Summary.
2. Construction Contract.
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
C7 AGENDA ITEM: r 1
MEETING DATE: April 16, 1997 CITY MGR:
ORIGINATING DEPT.: City Manager DEF T. HEAD:
SUBJECT: Letter from KSAR requesting Council's reconsideration for
use of the CATV Refund Trust Account
Recommended Motion(s):
1. Move to reconsider Council's previous actions authorizing use of the
CATV Refund Trust Account.
2. Move to authorize transfer of the entire CATV Refund Trust Account to
KSAR in exchange for outfitting the Adult Day Care Center for
broadcasting Adjourned City Council meetings, and for providing future
staffing to broadcast both Adjourned Council Meetings and Planning
Commission meetings when requested by the City.
Report Summary:
The attached letter, unanimously approved by the KSAR Board, requests
Council to reconsider its actions taken on March 5 with respect to the
use of the CATV Refund Trust Account. KSAR's proposal is that the
proceeds of the Trust Account be turned over to them, in exchange for a
commitment to outfit the Adult Day Care Center slightly better than what
the Council voted to do so that Adjourned Council meetings can be
televised, and to provide future staffing for televising both the
Adjourned Meetings and Planning Commission meetings when requested by
the City.
From staff's perspective, KSAR's proposal has merits for three reasons.
First, it accomplishes everything the Council wanted to accomplish when
it took its action on March 5. Second, there will no longer be a
concern in the future about how staff costs associated with televising
both the Adjourned Meetings and Planning Commission Meetings will be
covered when the Trust Fund is exhausted, because KSAR is agreeing it
will cover these costs. Third, it consolidates all CATV operations with
KSAR where they belong, rather than leaving the City responsible for
some of the governmental programming functions, and KSAR responsible for
everything else.
If the Council is inclined to agree with KSAR's proposal and staff, then
a motion to reconsider the actions taken on March 5 is in order. A
subsequent motion to approve KSAR's proposal would then be appropriate
to authorize the transfer of the Trust Fund to the KSAR Board in
exchange for the considerations discussed above.
Fiscal Impacts:
There would be none. The Trust Fund would simply be passed through to
KSAR much in the same way the portion of the CATV franchise fee is
turned over to them. KSAR would then assume responsibility for all of
the costs of equipment and staff to broadcast Adjourned Council Meetings
and Planning Commission Meetings. In the future, roughly four years
from now, the City will not incur any costs for broadcasting these
meetings as it otherwise would if it retains control of the Trust Fund
and uses it as decided on March 5.
Advertising, Noticing and Public Contact:
Nothing additional.
Consequences of Not Acting on the Recommended Motions:
The City will retain control over the Trust Fund and the decisions made
on March 5 will remain as the Council's decision.
Follow Up Actions:
The Trust Fund proceeds will be transferred to KSAR.
Attachments:
1. Letter from KSAR.
2. Minutes from March 5 Council meeting.
3. Staff report from March 5 Council meeting.
Madame Mayor and members of the City Council:
April 10, 1997
The board of KSAR would like to propose a simplification in televising City Council,
Planning Commission, etc. meetings.
The original reason for KSAR was to manage, for the City and West Valley College,
cable channel 6. KSAR has a budget, staff, and facilities specifically for that purpose.
i 1nfP-- h!ma+el.y., City Council meetings, mm.ing (Town Hall
meetings, Candidate Forums, etc.) have been handled outside that framework in the
sense that the City has had a separate budget item to directly pay the wages of the operators
in the TV booth. Now that the Council has decided it would like to cablecast the Tuesday
meetings, it probably seemed logical to also handle those separately from KSAR. We
propose instead, going back to the original intent of having KSAR manage all
channel 6 Public Access, Education, and Government programming, including both
Tuesday and Wednesday Council meetings. The KSAR organization has worked well for
a decade. Considering the substantial and synergistic contributions of both the City and
West Valley College, KSAR has been an exemplar of the advantages of working together.
It would be a great loss to divide channel 6 into separate organizations with separate
funding and management.
We propose that the City Council reconsider its decision to separately fund and telecast
Council meetings for the next several years using the Cable Restitution lump sum. Instead
we propose that KSAR both staff and operate cablecasting of both Tuesday and
Wednesday City Council meetings, and that the Council integrate the Cable Restitution
funds into KSAR's regular, continuing, budget.
In order to help avoid such communication lapses in the future, we urge the City Council,
in particular through its two representatives on the KSAR board, to apprise the KSAR
board of the wishes of the Council regarding any other programming, including both single
shows and ongoing Council or commission meetings. KSAR certainly attempts to do its
best to allocate budget, facilities, and'staff to aii three of its Public Access, Education, and
Government goals, and we need to know the Council's. ideas on what would best serve
Saratoga's citizens.
Sincerely yours,
Tom Moran, Chair
for the Saratoga Community Access Cable Television Foundation (KSAR)
SARATOGA (OMNUNITY A«ESS TELEVISION
West Valley College 14000 Fruitvale Avenue Saratoga, CA 95010 408/141 -2108 FAX 408/861 -9201
City Council Minutes 7 March 5, 1997
D. Report on Possibility of Televising Adjourned Regular City
Council Meetings
City Manager Peacock reviewed staff's recommendations. He said the
funds must be used for television- oriented activities because the money
came from subscribers. For example, it can be used to fund televising
of future meetings.
Mayor Moran said she would like to set some funds set aside to televise
future meetings so there would be less impact on the general fund. She
said perhaps Planning Commission meetings could also be televised.
In answer to Council's questions, City Manager Peacock said they have
used the EOC for an emergency four times in 11 years, and in every case
a large part of the City was without electricity. In regard to
spending $15,000 to update the EOC, City Manager Peacock said FEMA and
the FCC are supposed to come up with required standards for emergency
broadcasts on cable TV by the summer of 1998. He said emergency
information is available on AM radio. He suggested that perhaps the
EOC update is something the City Council may want to consider putting
on the back burner until they see what the federal agencies come up
with. The cable company might be required to pay for EOC broadcasting
improvements.
City Manager Peacock said KSAR has blocked out Wednesday evening for
government access. Under the franchise agreement, the City has access
to three channels on a tiered priority basis.
Councilmember Jacobs said he was not in favor of the proposal for
either the senior center or the EOC. He said there is a finite amount
of money and when that is gone they will be paying for televising
meetings out of the general fund. He thought they would be better
served to televise regular meetings as far into the future as possible,
perhaps including Planning Commission meetings, instead of televising
Tuesday night City Council meetings.
Councilmember Bogosian supported having adjourned meeting broadcast as
he believed significant issues are considered during those meetings.
He said if Council is serious about getting public participation in the
government process, this is a small price for a wealth of involvement.
He agreed with holding off on EOC changes.
Councilmember Wolfe said he thought being an open community is being
face to face, and they have done that by opening up a larger room for
the adjourned meetings. He thought televising was a remote way to
communicate. He did not agree that Planning Commission meetings should
be televised.
Councilmember Shaw said he thought it was important to have open
meetings and take advantage of technology. He thought the changes
should be made so that the meetings at the senior center can be
televised. He also thought they should televise Planning Commission
meetings but agreed regarding deferring changes to the EOC.
Mayor Moran said she was happy to have the equipment installed at the
senior center and it was fine if they televise Planning Commission
meetings. She stated that she believed the $8,500 should be set aside
City Council Minutes 8 March 5, 1997
to pay for salaries for televising meetings.
City Manager Peacock said staff will come back with the final proposal
and an agreement with the engineer.
Councilmember Jacobs clarified that he is not opposed to televising
adjourned meetings but the issue is taking a finite sum and
prioritizing its use. The money will last less than five years if all
meetings are televised and he thought it would be better to make the
money stretch longer.
Councilmember Wolfe repeated that they encourage communication and want
people to be here and participate. They need to be as cost effective
as possible. He suggested not including Planning Commission meetings
until they know more about the costs. Mayor Moran said they probably
need to discuss it with the Commission as well before that decision is
made.
SHAW /BOGOSIAN TO EQUIP THE SENIOR CARE FACILITY FOR TUESDAY NIGHT CITY
COUNCIL MEETINGS, TO GO AHEAD WITH THE PROPOSAL FOR STAFFING FOR
BROADCASTING ALL CITY COUNCIL MEETINGS WHEN THAT FACILITY IS SET UP, TO
NOT TELEVISE PLANNING COMMISSION MEETINGS UNTIL MORE IS KNOWN ABOUT THE
COSTS, AND TO SET ASIDE THE REST OF THE $61,000 FOR BROADCASTING OF
MEETINGS. PASSED 4 -1, JACOBS VOTING NO.
8. NEW BUSINESS
A. Landscape and Lighting Assessment District LLA -1: Renewal of
Assessments for FY 97 -98
Public Works Director presented the staff report and explained the
process. Discussion followed regarding what a "no" vote would mean.
City Attorney Riback stated this is a problem with Prop. 218. The
proposition is unclear and there are many different interpretations of
what would happen. He said he believes that if the increase is voted
down the assessment is gone. The League of California Cities is
attempting to get clarifying legislation passed but this is not likely
to occur prior to July 1.
City Manager Peacock said maybe there is a way to structure the
question in a way that people understand what they are voting for.
Public Works Director Perlin said he hoped they could avoid having to
go through the balloting every year because there is a cost associated
with it that is passed on to the district.
Mr. Ken Wilton, 20405 Cox Avenue, said he monitors the costs for
plantings along Cox. Last year the assessment dropped materially. He
stated he was a representative of Saratoga Creek Homeowners Association
and asked if they could be provided with a breakdown of costs. He said
information he received from the Howard Jarvis organization which
sponsored Prop. 218 states that LLA organization are exempt from the
provisions of the law. The City Attorney will look into that
statement.
WOLFE /SHAW TO ADOPT RESOLUTION 97 -11 DESCRIBING IMPROVEMENTS AND
DIRECTING PREPARATION OF THE ENGINEER'S REPORT FOR REAUTHORIZATION OF
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: March 5, 1997
ORIGINATING DEPT. City Manager's Office
AGENDA ITEM 1/
CITY MGR.
SUBJECT: Design, Purchase and Installation of Television Equipment
for Emergency Broadcast Purposes and to Televise
Adjourned City Council Meetings.
Recommended Motion(s): Approve expenditures not to exceed $25,000
from the CATV Refund Trust Account for the purpose of designing,
constructing, installing and training staff in the use of video
broadcast capability for the EOC and the Senior Care Center.
Direct that the appropriate amending resolution to the 1996 -97
budget be presented for formal approval on the consent calendar for
the March 19th meeting.
Report Summary: As directed by Council staff has worked with
technical staff at KSAR and a volunteer video engineer to develop
a project for installing video equipment for live telecast of
Adjourned Regular City Council meetings being held in the Senior
Care Center room and in the EOC for live telecast of emergency
information during major emergency operations events. Two
• proposals are presented, one with a cost of $21,200 and another for
a cost of $25,000. Staff recommends the second proposal which
provides for greater capability and flexibility in terms of EOC
generated information even though it is the somewhat more expensive
proposal.
Funding for this project would come from the $61,000+ currently
available in the CATV Refund Trust Account. This money can only be
used for Public, Educational, or Government community access
purposes, either in terms of operational costs or capital costs.
Fiscal Impacts: Purchase and installation of the equipment
would reduce the Trust Fund balance by $25,000 leaving more than
$36,000 available for future support of PEG community access
activities and equipment, including payment of the expanded future
costs of telecasting city council meetings live. This cost is
currently about $3,000 a year and would increase by about another
$1,500 a year since one technician would be required to operate the
system for the city council meetings.
Advertising, Noticing and Public Contact: These proposals have
been discussed extensively at the KSAR Board meetings.
Conseauences of Not Acting on the Recommended Motions: The City
will not have emergency telecast capability during times of major
emergencies nor will it be able to telecast adjourned city council
meetings.
Follow Up Actions: Prepare a letter agreement with the video
engineer to do the design and construction work indicated and to
purchase and stall the equipment and train assigned staff in the
use of the EOC telecast system.
Attachments: Staff Report with Attachments
•
•
•
•
MEMORANDUM
DATE: March 5, 1997
TO: City Council
FROM: Harry Peacock, City Manager
n
SUBJECT: Design, Purchase and Installation of Television
Equipment for Emergency Broadcast Purposes and to
Televise Adjourned City Council Meetings
RECOMMENDED ACTIONS
Approve expenditures not to exceed $25,000 from the CATV Refund
Trust Account for the purpose of designing, constructing installing
and training staff in the use of video broadcast capability for the
EOC and the Senior Care Center. Direct that the appropriate
amending resolution to the 1996 -97 budget be presented for formal
approval on the consent calendar for the March 19th meeting.
• BACKGROUND
Last December the City Council determined that the public would be
better served if adjourned sessions were held in a larger room than
the administrative conference room and if those meetings could be
televised live as are regular sessions. Staff was instructed to
1)determine which room in the community/ senior center complex could
be made available with least disruption to evening classes and
recreation programs and 2) once a location was determined., to
prepare a proposal for equipping the room for live television
broadcast. Discussion also took place at that time about going
forward with the plan to equip the Emergency Operations Center for
live broadcast during emergencies as a par to the City's overall
Emergency Preparedness Effort. It was noted that the cable
franchisee had been required to wire the EOC for such direct
broadcast and that had now been completed and what remained was to
design a system, purchase the equipment, have it installed and
train the appropriate staff in its use.
Staff did survey the availability of room space and subsequently
the City Council chose the Senior Care Center as the location for
future regular adjourned meetings. With that decision staff was
able to.proceeded, with the assistance and cooperation of the KSAR
staff and the KSAR Board, to develop the attached list of equipment
and its costs to equip the EOC and the Senior Care Center for
0 telecast. Work on these proposals was completed on February 27th
and it presented to the Council at this time for action.
On the funding side of the equation, Council will recall that last
fall, through a court settlement with the previous cable operator
the City received some $60,000 in funds to be used for PEG
purposes. These funds may be used for operational purposes, to
purchase new equipment or to replace existing equipment used in the
operation of KSAR or City telecast facilities.
DISCUSSION
The attached proposals provide two options for the EOC, a bare
bones approach at a cost of $12,055 or $15,530 for the preferred
option. The proposal for the Care Center is $7,930.
The EOC bare bones proposal would allow the City to go on Channel
6 and using a small video camera mounted on a copy stand to show
graphics or text over KSAR with audio of what is being shown. This
would not allow for a preview of what is to be shown, allow for a
crawl message approach to providing information nor allow for the
viewer to see the face of the person talking. The preferred option
would provide for these added features by providing for a second
camera, a second monitor for previewing and a character generator
with roll, crawl and key insert. In the opinion of staff and the
technical people who have worked on this project, the preferred
option is the one Council should authorize.
The equipping of the Care Center Room would require an operator to
run the equipment during meetings. The current cost for this is
about $12 an hour for staff, provided through KSAR but paid for by
the City. Assuming that about 20 meetings a year would be
televised this way with an average length of 4 hours including set
up and close up time this translates into an additional operation
cost to the City of about $1,000 a year. Initial equipment costs of
$5,500 would require that about 15% of that initial cost be set
aside each year for maintenance. So the increased operational costs
would be about $1,.500 a year.
The proposal for the Care Center Room includes two video cameras,
a camera head and tripod with mounting hardware, color monitors for
the program and preview function and audio mixers and microphones.
The detailed costs for Design, Construction, Audio /visual Equipment
and Supplies for each of the three proposals is attached.
The equipment costs do not include sales tax so that would have to
be included in any authorization to expend the funds for these
projects.
Overall the bare bones plus Care Center proposal would cost about
$21,200. The preferred plus Care Center proposal would cost about
$24,950.
Attachments (3) Saratoga EBS Podium (preferred)
Saragoga EBS Podium #2 (bare bones) - 0
Saratoga Senior Center
i Sheetl
0127/97 Saratoga EBS Podium
A
B
C
D
'HOURS'..
RATE
EXTEND
Podium Audio and Video Design layout
8
Desi n reviews/ Pre Post designs meetings
4
Equipment / Supplies requisition
10
:Subtotal
22:
$ 45:00;;
$ 99.0:00.::
CONSTRUCTION',
Modify odium
8
Install equipment into podium
8
Build Audio / Video and Control panels
4
Wire all Audio / Video and Control Systems
8
Time all systems together and confirm operation.
4
Final Documentation
4
Instruct end user on proper operation of system
4
._ Subtotal �;
"40:��,$�
°45:00';"
$::;1��;8.00:.00_
LABOR;COSTTOTAL: �>
$ 2;790.00?
AUDIO /VIDEO EG2UIPMENT.
Podium
$ 1.,500.00
Small Video Camera
$ 2,500.00
Camera on Copy Stand
$ 32000.00
Character Generator with roll, crawl and key insert
$ 2,500.00
Dual 8" color monitors P m and Pvw
$ 1,200.00
Dual 4x1 video switches
$ 650.00
Podium with pre amp mixer
$ 1,000.00
f Subtotal
SUPPLIES
$, 70 OQ:
Video Cable Belden - 8241
$ 55.00
Audio Cable Belden - 8451
$ 45.00
Video BNC Connectors
$ 45.00
Audio XLR, 1/4 ", Connectors
$ 175.00
Electrical and Rack Hardware
Page 1
•
•
2rz7 /97
Saratoga ESS Podlum :$�z
Page 1
A B
C
D
2
Podium Audio and Video design layout 8
3
Design reviews / Pre and Post design meetings 4
`
4
Equipment / supplies requestition 10
6
7
— Subtotal: 22 $45 $990.00
: : :.::.. ...•........:.......,..: ...... . . .. '. .:.: : e::k:S::t: :!.> ':t:: r:y:iR::i::i:: <;• <,;:;::::,
<IVxa>a:l.n :1',:fi:; a::>:o�• .,, •,,
. ...; .: �. .... .. .. .:...: .: .. :. •., ... ... .. ..... ,. ,..; t.e>;,.R:K :t•> »:: •;o; ,:; kx :: t i):k:t:::::::.:ex.x.,:or:.Y:Q: ie.. :.;e x.x. ,, »: :.: .:
.t:. :....: ,:..t•• p: >.e.t•.: ,.•,., . , R f.....t x.x. >.. >n .: :�::> r:x.,:e:..:u,t
': ':: .: ,.. R t�`
V: ., .. 1 . ::.:.:o:: , %....:::a Coxey.c;ox.r: • x xo:n:ex.o,:o ?i.4. .
. R..: .�,......: , :.....:�::.:........I t. Y:.. •,.,. c: ox. x. xn :e:::e:�.e..•..�..,..:.v,...r: ... '..::.:..: �!tii,xna :. .::..:..:..:
Modify podium 8 _
8
9
10
Install equipment into podium i 6
11
Build Audio / Video and Control panels 4 _
12
Wire all Audio / Video and Control systems i _ 7
13
Time all systems together and confirm operation. i 2-
14
Final bocumentation 4 j
15
instruct end user on proper operation of system 4_
16
17
^ '- Subtotal: 35 545 $1,575.00
19
..<:.. Y;oxe`•,:e:e%•x ;:• >:k:•,:•,; <.:e::;:2: a;s l: isy ::,:Y:r;`:J:x:i•:i:::::i::i:e::
exe;!•:o:e :s:�:x:,; x4. Z :•
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[�] T�` ti ?Y � >: �:'eci'•i(ii:eia'e:it:n�" �:.�s:w:'Y '
.....: ....... ..: :.:..ew:..:e.,:•y.... ...< .. a..>. e: ..: <.xt:..:..:..::.x.r.,.:a<:a, Y..... .. �. �J J: ^:i:,t.x ei. ����i:i��l�
:>:<;: r4::: i' r:.::.. O:: r:. :..a'.:ox.x,n:..:n:w:exe:e..:.: e.a.<x• <x:<.e:;: %�.n>: I..v.. a.:.::.:::, :!':!::!.
s e: e %:>: e: t::<:::: s: a:,.:<::<:::' iy0: k: <•:41::,:9:1:: <it;:::f:,�:R:x:f :::e;::Y:R::i:k:i:: e::'.:A:i::::: i::: i �' :i::i:::::a:: >i<: ::a::::i:::<:::i >:::::i�:::;:
..:<: e:, :: >:e:e;C; %.%Y:4.a;W:;>d:Y•y ><; .Y.R.x.,:.;, ;>. >:.,,,:..: r.C. •.:.
:'o e`f:e:ro:ix:
. <k >.. �:iotAtiri;•afia::: >� ;:vi' < <: .°.:ia:'o';!;?!i � ?c� `t.
_ Podiu_m _ ! $1,500.00_
22
24
25
_Small Video Camera j $2,500.00
26
Camera on Copy Stand
$3,000.00
27
1- 8" color monitor (Pgm and Pvw)
$700.00
28
Dual 4x1 video switches
_
$400.00
29
Podium with pre amp mixer
$1,000.00
30
- - - - --
31
i
32
_ - -_ -_ - —� -- Subtotal
1 $9,100.00
33
34
_ - --
I e.,
,..... L f.:. „>'.s . p .<<. f. , Y• R. R,:: i • . . a Y +s e. >::o. , ia.. . :: f' .». .' 2 s :.i..: . :> ,o. >f: <: •.:fR.:? v%3<•, . o?<.se>,Ce`:•k• !o C.: f; <: :a:: >4i.�Jb. <:: : .•>Jt <e .. ia.�:.1f,a :yS: .i>..C.... : e:.er..3 f. Yk .x
Video Cable Belden 241 •.'<, ! . ».:.a, . •:a.:o: k^ xei a. <s . a.. P q <x ASe i R >. gY ::x, % : : .<%Ai:.a;:: ;i x , : 9 e%x kJk:::. Ae. <i:.:.:eNA:', .�t>Ro: :>.• 42:• »�>.. : rie:n::e:oi::,exY Y ::; xra Y :xnwV :x>e: :x e',:o::�i< : . : ,, ,:k„ d ,:: a .R:. g :x:.::� > a a JR'R
a.% a ,:e:•a aY,an ,.,es« 4a .f•a.e :
;x sA . ,t e zs c t . � e >, >:o< :a< ;,.t Y
$70.00
6
37
38
Audio Cable Belden - 8451
$55.00
39
Video BNC Connectors
j_�
j $45. 00
40
Audio XLR, 1/4 ", RCA Connectors f
I
I $45.00
41
- Electr
Electrical and Rack Hardware.
_ _
I
$175.00
42
43
w
Subtotal:
$390.00
45
i
46
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: .:.,.•, .. {:::). o,
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�,.•r.i <f s•s: ew: Y. Rb:..;>C>•R.RS::::::::a:o.B <,da :a:o- >.e:oxo <i:• ?C +•!o <. fat:: C: e: o: aoxn:e:x:i�•,i:,i;:u.asC>;f:• >: s:e:i�: {u rifi:o:: ••:f. .x• <, •< f <
PiF�� ���'.T�T� ? �: � R:R e::; ><,r.; :a:b:Y.xe:•e :.ax•R:f:� ?:?,:+:A:!; &xr ,, f l :.. o :Y.k.fsk:SL'•.>.nv,:�x.,o-xe:,r. •x R A R < < : f.e::.re:o::e a
.•...: ,:..,._ ...:......... ._:.... d:..t, .t ,%ei % >,. YR.t,. .,A:n'fi:Y.;CxE'Yt< f .oR•k: >. lAA k >o xf k:f 9RRt �>.;f.oto.PR•.Y•R x:f:Kke::•xps:r !�`
loft
47
48
49
Page 1
•
•
C-]
2/27/97
Saratoga Senior Center
Page 1
A B
c
D
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E�TE:N.�: < >;`,:;��:;`�:•
2
Senior Center Audio and Video design layout 4
_
3
Design reviews / Pre and Post design meetings 4
4
Equipment / supplies requestition 8
7
- Subtotal: 16 $45 $720-00
!.l�,J;•.;•::<:;, >:•: ^ � >i >:O:a�.. >..: x:t:.: %:x: >: >:Q:,;..;.::f:i� :�t.x..: <::t::t:. �: �:::. ��::�.
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Build up Production Cart fi
9
10
Setup Cameras and Equipment in Room 6
11
Wire all Audio /Video and Control systems 6
12
Time all systems together and confirm operation. 2-
13
�Y
Final Docurnentation 4
14
_
Instruct end use_ r on proper operation of system 4 I —
15
17
Subtotal: I 28 $45 $1.260.00
y :{ iip'tif� $`.::[Si >`•x', .t .t . i:x::Ieiai::i:Q...
:R fi7�S
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20
21
22
I 1
..l.. ,..::�i:i;;', ":, :..' ^:�,. <... .. <P:e:i:k::k:y: >:e: >:x::::i :: ..........: �:., ...:.....:.: t:t »::na:P.r:r.:�:';.;';': :•,•...
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2 Small Video Cameras i $2,000.00
23
24
25
Camera Head and Tripod, Mounting Hardware j I $1,000.00
26
Y
Color monitor (Pgm and Pvw) $700.00
27
Audio Mixer and Mics j $1,800.00
_
-- '
29
j
32
__— — Subtotal:
- $5,500.00
34
`
35
I
::j; <��:l:k�i:..; <:t ,e.•.��� °' .•f.. :�,Y:a:v�.,
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Video Cable Belden - 8241
- "-
I
:e:y:iy <;�:y�::tt
f.. ,. >...E::::6:iif <[t1;t ?i.
$70 .00
36
37
38
Audio Cable Belden - 8451 1 1
Video BNC Connectors f
1
$115.00
39
$45.00
40
Audio XLR, 1/4 ", RCA Connectors I j
$45._00
41
_
Electrical and Rack Hardware. I
$175. 00
42
43
44
45
_ Subtotal: j
$450.00
_
46
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48
Page 1
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t
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. `4 AGENDA ITE
MEETING DATE: APRIL 16, 1997 CITY MGR.:
ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD
SUBJECT: Resolution accepting offer of dedication for street
purposes (Woodbank Way)
Recommended Motion(s):
Move to adopt the Resolution accepting the Offer of Dedication.
Report. Summary:
Attached is a Resolution which, if adopted, would accept an Offer
of Dedication of Property for Street Purposes made by Mr. and
Mrs. Eddie, the owners of the property at 18501 Woodbank Way (APN
397 -06 -065). The Offer was made to fulfill a condition of
Building Site Approval granted by the City in 1996. The purpose
for the Offer is to ensure that all of Woodbank Way, which passes
through the Eddie's property, is encumbered by an easement for
public street purposes, such that there will be no doubt about
this at any time in the future. The fact is however, that
Woodbank Way has been maintained by the City as a public street
for many years, and this Offer and Resolution simply memorializes
the situation which has existed for some time.
Fiscal Impacts:
None. The Offer was made at no cost to the City and will be
recorded by the City at no cost.
Advertising, Noticing and Public Contact:
Nothing additional.
Consequences of Not Acting on the Recommended Motions:
The Resolution will not be adopted and the Offer would not be
accepted.
Follow Up Actions:
The Resolution with Offer attached will be recorded by the City.
Attachments:
1. Resolution with Offer.
V6
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 2- (FS AGENDA ITEM S-,B 00—
MEETING DATE: April 16, 1997 CITY MGR.
ORIGINATING DEPT.: Finance
SUBJECT: 1996/97 BUDGET AMENDMENTS
Recommended Motion(s): Approve resolution amending the Fiscal Year 1996/97 Revenue and
Appropriations Budget.
Report Summary: Attached is a resolution amending the 1996/97 Revenue and Appropriations
Budget for the SCVTA /ALTRANS agreement and miscellaneous adjustments for Public Works.
Also included with the resolution are a Budget Resolution Supporting Worksheet and Resolutions
Approved schedule.
The first item, SCVTA/ALTRANS agreement, authorizes budget adjustments relative to
acceptance of a $162,000 Clean Air Grant and K -12 Trip Reduction Program. Since the program is
spit between two fiscal years, approval of this item necessitates increasing the revenue and
appropriations budget in the amount of $32,400 in the FY 96/97 and $129,600 in FY 97/98 (the FY
97/98 adjustment will be incorporated into the FY 1997/98 & 98/99 Budget Draft). This program is
also split between two funds. The Environmental Service Fund is used to record receipt of Clean
Air Grant funds. The Gas Tax Fund is used to report expenditures associated with Congestion
Management - Program 2027. Accordingly, interf ind transfers, in a like amount, are required
because the program incurring the cost is not in the same fund as where the revenue is reported.
This item is discussed in greater detail in a companion report in the 4/16/97 Council Packet and in
the attached memorandum prepared by the Administrative Analyst.
The second item, miscellaneous Public Works adjustments, includes the following components: a)
$19,265 Revenue and Supplemental Appropriation to record additional Engineering and Geology
Fee Revenues and related Geotechnical Consultations and Public Works Inspection Services as a
result of increased development activity ; b) $9,641 from the Lighting and Landscape Assessment
District #1's Unappropriated Fund Balance for improvements in the Sunland Park Landscape Zone;
and c) $1,420 from the State Park Bond Unappropriated Fund Balance for improvements at
Wildwood Park.
There are sufficient balances available in the Landscape and Lighting Assessment District #1 and
State Park Bond Funds to cover the supplemental appropriation requests.
1
Fiscal Impacts: Overall revenues increase by $51,665. Overall expenditures increase by $62,726.
$32,400 in Gas Tax Fund costs associated with Program 2027 - Congestion Management (K -12
Trip Reduction Program) will be recovered by a like amount in transfers from the Environmental
Program Fund. $19,265 in additional General Fund expenditures are recovered through offsetting
increases in fees paid by developers. Accordingly, there is no overall impact to the General or Gas
Tax Funds as a result of these amendments.
Specific changes by Fund are as follows:
Fund
Revenues
Expenditures
Transfers
01- General
$19,265.00
$19,265.00
$0.00
14 -Gas Tax
$0.00
$32,400.00
($32,400.00)
15- Environmental Programs
$32,400.00
$0.00
$32,400.00
22 -State Park Bond
$0.00
$1,420.00
$0.00
71 -LLA 91
$0.00
$9,641.00
$0.00
The unaudited fund balances as of 3131197 were:
01- General Fund
$3,324,691
14 -Gas Tax
($11,461)*
15- Environmental Programs
$298,605
22 -State Park Bond
$4,340
71 -LLA #1
$56,764
*Estimated to be zero at fiscal year end.
Follow Up Actions: Post entries to system.
Consequences of Not Acting on the Recommended Motions: SCVTA Clean Air grant funds will
not be accepted and K -12 Trip Reduction Program will not be implemented. Geotechnical and
inspection work will be stopped. Outstanding invoices for improvements to Sunland Park and
Wildwood Park will not be paid from restricted sources.
Attachments
c: \execsumni \exsm0416.97
2
1 e'AA-t %
TO:
FROM:
DATE:
SUBJECT:
° D
1:3777 FR111'1'VA1,E AVENUI? • SAIZA'N)GA, CALII OIZNIA 95070 • (408) 868 -1200
('(WN('II, MENIBEIN
5t.w Bogosian
1'rrul F- Jacobs
Gillian Moran
M E M O R A N D U M Jinn show
Oon,101_ VVblo
Thomas Fil, Finance Director
Irene M. Jacobs, Administrative Analys
April 9, 1997
K -12 Trip Reduction Program
The City Council is scheduled to approve agreements between 1) the
City and ALTRANS and 2) the City and the Santa Clara Valley
Transportation Authority (SCVTA) at the April 16, 1997 Council
meeting.
If the agreements are approved, ALTRANS will want to begin drawing
down on the grant funds in order to implement the K -12 Trip
Reduction program. The City will be receiving monies from SCVTA to
cover the costs of the project.
I am requesting that the budget be amended to account for these
funds and to provide appropriation authority for the payment of the
K -12 Trip Reduction Program.
-okk N gG (It I r`( i3(Ire
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