HomeMy WebLinkAbout04-17-1996 CITY COUNCIL AGENDASARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: APRIL 17, 1996
ORIGINATING DEPT.: PUBLIC WORKS
AGENDA ITEM
CITY MGR.:
DEPT. HEAD: Jill
SUBJECT: Landscaping and Lighting Assessment District LLA -1;
Preliminary Approval of Engineer's Report and Adoption of
Resolutions of Intention
Recommended Motion(s
1. Move to adopt the Resolution preliminarily approving the
Engineer's Report for the reauthorization of the District for FY
96 -97.
2. Move to adopt the Resolution of Intention relating to the
reauthorization of the District for FY 96 -97.
3. Move to adopt the Resolution of Intention to undertake
proceedings for the detachment of territory from the District.
Report Summary:
Attached are the next three resolutions the Council must adopt to
continue the process of reauthorizing the Landscaping and Lighting
Assessment District LLA -1 for FY 96 -97, and to detach certain
properties from the District, specifically those in Zone 13 which
the Council agreed last year should be removed from the District.
Briefly, the three resolutions are:
1. A Resolution of Preliminary Approval of Engineer's Report ...
Fiscal Year 1996 -1997 - This is the resolution required by Streets
& Highways Code Section 22623 which grants preliminary approval of
the Engineer's Report for the reauthorization of the existing
District for FY 96 -97. Note: The Engineer's Report and preliminary
assessment schedule will be presented at the meeting.
2. A Resolution of Intention to order the levy and collection of
assessments ... Fiscal Year 1996 -1997 - This is the resolution
required under S &H 22624 which, among other things, fixes the dates
and times for the required Public Meeting and Hearing. Those dates
are May 15 and June 5 respectively.
3. A Resolution of Intention to undertake proceedings for
detachment of territory ... This is the resolution required under
S &H 22587 to initiate detachment proceedings to remove the
properties within Zone 13 (Cabernet Drive) from the existing
District. Last year, the Council determined that the 37 properties
which constitute Zone 13 no longer receive any benefits from the
District. The resolution fixes the date and time for the Public
Hearing on the detachment proposal for June 5.
Each of the resolutions must be adopted by separate vote at your
meeting to continue the parallel processes of reauthorization, and
detachment on a schedule consistent with the adoption of the FY 96-
97 budget.
Fiscal Impacts•
There are no direct fiscal impacts on the City's General Fund from
the Landscaping & Lighting Assessment District. All of the costs
associated with the District are recovered via the assessments. A
summary of the proposed funding of the District for FY 96 -97 will
be presented at your meeting as part of the Engineer's Report.
Advertising, Noticing and Public Contact:
Nothing additional at this time. After your meeting, the
Resolutions of Intention will be published and mailed along with a
separate notice to those property owners whose properties are
subject to an increased assessment informing them of the upcoming
Public Meeting and Hearing.
Consequences of Not Acting on the Recommended Motions:
This would depend on what resolutions the Council would not adopt.
Either the reauthorization, or detachment processes would not move
forward.
Follow Up Actions:
The Resolution of Intention will be published as required, and
mailed with the required notices to certain property owners.
Attachments:
1. Resolutions (3).
` CITY OF SARATOGA
/ LLA -1 PRELIMINARY ASSESSMENT SCHEDULE
FY 96 -97
ZONE 1
ZONE 2
ZONE 3
ZONE 4
ZONE 5
ZONE 6
ZONE 7A
ZONE 7B
# OF PARCELS
29
85
176
784
113
64
470
292
FACTOR
0.0080
0.0233
0.0483
0.2153
0.0310
0.0176
0.1290
0.0802
EXPENDITURES
3010 WAGES
$164.90
$483.33
$1,000.78
$2,031.25
$292.77
$165.82
$1,217.72
$756.54
Public Works Dir.
32.11
94.10
194.85
867.95
125.10
70.85
520.33
323.27
Parks Maint. Sup't.
89.77
263.11
544.78
Admin. Sec'y.
16.51
48.38
100.18
446.25
64.32
36.43
267.52
166.20
Sr. Clerk- Typist
26.52
77.74
160.97
717.05
103.35
58.53
429.87
267.07
Park Maint. Leadworker
Park Maint. Worker II
3030 BENEFITS
$55.19
$161.75
$334.92
$609.85
$87.90
$49.78
$365.60
$227.14
Public Works Dir.
10.22
29.97
62.05
276.40
39.84
22.56
165.70
102.95
Parks Maint. Sup't.
32.63
95.63
198.01
Admin. Sec'y.
4.46
13.07
27.06
120.55
17.38
9.84
72.27
44.90
Sr. Clerk- Typist
7.88
23.08
47.79
212.90
30.69
17.38
127.63
79.29
Park Maint. Leadworker
Park Maint. Worker II
4510 CONTRACT SERVICES
4515 LEGAL SERVICES
$3.98
$11.67
$24.16
$107.63
$15.51
$8.79
$64.52
$40.09
4520 ENGINEERING SERVICES
$46.18
$135.37
$280.29
$1,873.64
$179.96
$101.92
$748.49
$465.02
Engineer's Report
46.18
135.37
280.29
1,248.54
179.96
101.92
748.49
465.02
New Parcel Charge
625.10
4530 REPAIR SERVICES
$200.00
$366.30
4535 MAINTENANCE SERVICES
$2,310.00
$3,498.00
$2,442.00
5312 POSTAGE
5320 ADVERTISING
$9.56
$28.01
$57.99
$258.32
$37.23
$21.09
$154.86
$96.21
5351 WATER
$290.00
$120.00
$375.00
5352 POWER
$0.00
$0.00
$0.00
$10,200.00
$2,100.00
$2,400.00
$5,820.00
$0.00
Controllers
Streetlights
10,200.00
2,100.00
2,400.00
5,820.00
8082 EQUIPMENT CHARGE
$31.43
$92.13
$190.77
$0.00
$0.00
$0.00
$0.00
$0.00
Vehicles
31.43
92.13
190.77
Tools & Equipment
SUB -TOTAL
$2,911.24
$4,730.25
$5,072.20
$15,080.70
$2,713.37
$2,747.40
$8,371.19
$1,584.99
5700 GEN. GOV'T. SUPPORT
$436.69
$709.54
$760.83
$2,262.11
$407.01
$412.11
$1,255.68
$237.75
TOTAL EXPENDITURES
$3,347.93
$5,439.79
$5,833.03
$17,342.81
$3,120.38
$3,159.51
$9,626.87
$1,822.74
(- )ESTIMATEDPROPERTYTAXES
$1,395.00
$270.00
$1,950.00
$18,200.00
$6,220.00
$9,626.87
$6,373.13
( -) CARRYOVER FROM FY 95 -96
$975.00
$1,785.00
($1,825.00)
$67,590.00
$18,365.00
$3,175.00
$30,407.99
(_) TOTAL TO ASSESS
$977.93
$3,384.79
$5,708.03
($68,447.19)
($21,464.62)
($15.49)
($0.00)
($34,958.38)
( +) CARRYOVER NOT ASSESSED
($1,368.75)
( +) CARRYOVER TO FY 97 -98
$68,447.19
$21,464.62
$15.49
$34,958.38
(_) NET TO ASSESS
$977.93
$3,384.79
$4;339.28
($0.00)
($0.00)
($0.00)
($0.00)
$0.00
PRELIMINARY ASSESSMENT
$33.72
$39.82
$24.66
($0.00)
($0.00)
($0.00)
($0.00)
$0.00
C: \WK \LLA9697
i
_ CITY OF SARATOGA
LLA -1 PRELIMINARY ASSESSMENT SCHEDULE
FY 96 -97
ZONE 9 ZONE 10 ZONE 11 ZONE 12 ZONE 14 ZONE 15 ZONE 16 ZONE 17
# OF PARCELS 48 9 250 9 20 41 55 200
FACTOR 0.0132 0.0025 0.0686 0.0025 0.0055 0.0113 0.0151 0.0549
EXPENDITURES
3010 WAGES
$272.94
$51.18
$1,421.56
$51.18
$113.72
$233.14
$312.74
$1,137.25
Public Works Dir.
53.14
9.96
276.77
9.96
22.14
45.39
60.89
221.42
Parks Maint. Supt.
148.58
27.86
773.84
27.86
61.91
126.91
170.24
619.07
Admin. Sec'y.
27.32
5.12
142.30
5.12
11.38
23.34
31.31
113.84
Sr. Clerk- Typist
43.90
8.23
228.65
8.23
18.29
37.50
50.30
182.92
Park Maint. Leadworker
Park Maint. Worker II
3030 BENEFITS
$91.34
$17.13
$475.73
$17.13
$38.06
$78.02
$104.66
$380.59
Public Works Dir.
16.92
3.17
88.14
3.17
7.05
14.45
19.39
70.51
Parks Maint. Sup't.
54.00
10.13
281.27
10.13
22.50
46.13
61.88
225.01
Admin. Sec'y.
7.38
1.38
38.44
1.38
3.08
6.30
8.46
30.75
Sr. Clerk- Typist
13.03
2.44
67.89
2.44
5.43
11.13
14.94
54.31
Park Maint. Leadworker
Park Maint. Worker II
4510 CONTRACT SERVICES
4515 LEGAL SERVICES
$6.59
$1.24
$34.32
$1.24
$2.75
$5.63
$7.55
$27.46
4520 ENGINEERING SERVICES
$76.44
$14.33
$398.13
$14.33
$31.85
$65.29
$87.59
$318.51
Engineer's Report
76.44
14.33
398.13
14.33
31.85
65.29
87.59
318.51
New Parcel Charge
4530 REPAIR SERVICES
$643.50
$198.00
$371.25
$435.60
$217.80
4535 MAINTENANCE SERVICES
$4,290.00
$1,113.82
$1,320.00
$1,584.00
$2,475.00
$2,904.00
$1,452.00
$3,300.00
5312 POSTAGE
5320 ADVERTISING
$15.82
$2.97
$82.37
$2.97
$6.59
$13.51
$18.12
$65.90
5351 WATER
$1,525.00
$700.00
$690.00
$275.00
$450.00
$575.00
$1,000.00
5352 POWER
$194.40
$43.80
$0.00
$0.00
$97.20
$0.00
$325.00
$97.20
Controllers
194.40
43.80
97.20
325.00
97.20
Streetlights
8082 EQUIPMENT CHARGE
$52.03
$9.76
$270.97
$9.76
$21.68
$44.44
$59.61
$216.78
Vehicles
52.03
9.76
270.97
9.76
21.68
44.44
59.61
216.78
Tools & Equipment
SUB -TOTAL
$7,168.05
$1,954.21
$4,891.10
$1,955.59
$3,608.10
$4,354.63
$2,585.08
$6,543.68
5700 GEN. GOVT. SUPPORT
$1,075.21
$293.13
$733.66
$293.34
$541.21
$653.19
$387.76
$981.55
TOTAL EXPENDITURES
$8,243.26
-----------------------------------------------------------
$2,247.34
$5,624.76
$2,248.93
$4,149.31
$5,007.82
$2,972.84
$7,525.23
( -) ESTIMATED PROPERTY TAXES
( -) CARRYOVER FROM FY 95 -96
($3,575.00)
($5,555.00)
$3,280.00
($1,300.00)
$1,040.00
($3,770.00)
$1,300.00
($34,575.00)
(_) TOTAL TO ASSESS
$11,818.26
$7,802.34
$2,344.76
$3,548.93
$3,109.31
$8,777.82
$1,672.84
$42,100.23
( +) CARRYOVER NOT ASSESSED
($2,681.25)
($4,765.00)
($975.00)
($2,827.50)
( +) CARRYOVER TO FY 97 -98
(_) NET TO ASSESS
$9,137.01
$3,037.34
$2,344.76
$2,573.93
$3,109.31
$5,950.32
$1,672.84
$42,100.23
PRELIMINARY ASSESSMENT
$190.35
$337.48
$9.38
$285.99
$155.47
$145.13
$30.42
$210.50
C: \WK\LLA9697
,/
CITY OF SARATOGA
LLA -1 PRELIMINARY ASSESSMENT SCHEDULE
FY 96 -97
ZONE 18
ZONE 22
ZONE 24
TOTAL
# OF PARCELS
11
862
124
3642
FACTOR
0.0030
0.2367
0.0340
1.0000
EXPENDITURES
3010 WAGES
$62.55
$4,901.54
$13,264.09
$27,935.00
Public Works Dir.
12.18
954.31
137.28
$4,032.00
Parks Maint. Sup't.
34.05
2,668.20
383.82
$5,940.00
Admin. Sec'y.
6.26
490.64
70.58
$2,073.00
Sr. Clerk- Typist
10.06
788.39
113.41
$3,331.00
Park Maint. Leadworker
6,669.00
$6,669.00
Park Maint. Worker If
5,890.00
$5,890.00
3030 BENEFITS
$20.93
$1,640.33
$5,560.96
$10,317.00
Public Works Dir.
3.88
303.90
43.72
$1,284.00
Parks Maint. Supt.
12.38
969.81
139.51
$2,159.00
Admin. Sec'y.
1.69
132.54
19.07
$560.00
Sr. Clerk- Typist
2.99
234.08
33.67
$989.00
Park Maint. Leadworker
2,943.00
$2,943.00
Park Maint. Worker II
2,382.00
$2,382.00
4510 CONTRACT SERVICES
$0.00
4515 LEGAL SERVICES
$1.51
$118.34
$17.02
$500.00
4520 ENGINEERING SERVICES
$17.52
$1,372.76
$230.72
$6,458.35
Engineer's Report
17.52
1,372.76
197.47
$5,800.00
New Parcel Charge
33.25
$658.35
4530 REPAIR SERVICES
$1,623.60
$7,500.00
$11,556.05
4535 MAINTENANCE SERVICES
$1,361.18
$10,824.00
$9,800.00
$48,674.00
5312 POSTAGE
5320 ADVERTISING
$3.62
$284.02
$40.86
$1,200.00
5351 WATER
$250.00
$775.00
$1,925.00
$8,950.00
5352 POWER
$53.40
$180.00
$14,497.20
$36,008.20
Controllers
53.40
180.00
97.20
$1,088.20
Streetlights
14,400.00
$34,920.00
8082 EQUIPMENT CHARGE
$11.92
$934.32
$3,722.40
$5,668.00
Vehicles
11.92
934.32
3,254.40
$5,200.00
Tools & Equipment
468.00
$468.00
SUB -TOTAL
$1,782.64
$22,653.92
$56,558.27
$157,266.60
5700 GEN. GOVT. SUPPORT
$267.40
$3,398.09
$8,483.74
$23,589.99
TOTAL EXPENDITURES
$2,050.04
$26,052.00
$65,042.01
$180,856.59
( -) ESTIMATED PROPERTY TAXES
$11,470.00
$55,505.00
( -) CARRYOVER FROM FY 95 -96
$910.00
$17,465.00
$53,572.01
$149,265.00
(_) TOTAL TO ASSESS
$1,140.04
$8,587.00
($0.00)
($23,913.41)
( +) CARRYOVER NOT ASSESSED
($12,617.50)
( +) CARRYOVER TO FY 97 -98
$124,885.68
( =)NET TO ASSESS
$1,140.04
$8,587.00
($0.00)
$88,354.77
PRELIMINARY ASSESSMENT
$103.64
$9.96
N/A
C:\WK\LLA9697
(1) - Zones 0, 8, 19, 20 & 21 merged to create Zone 24.
(2) - Zone dissolved on 5/20/92.
(3) - Zone to be dissolved in FY 96 -97.
C:\WK)LLA- SUM.WK1
SARATOGA LANDSCAPING
AND LIGHTING ASSESSMENT DISTRICT LLA -1
ANNUAL
ASSESSMENTS
ZONE
DATE
80 -81
81 -82
82 -83
83 -84
84 -85
85 -86
86 -87
87 -88
88 -89
89 -90
90 -91
91 -92
92 -93
93 -94
94 -95
95 -96
98 -97
CREATED
0 (7C)
4/16/80
$10201
$92.50
$92.58
$56.80
$21.02
$34.56
$35.38
$21.60
$21.68
$21.66
$14.64
------------------
$73.56
$49.72
-------
$72.64
--
(1)
- - - - -- --
- - - - --
1
4/16/80
$34.26
$10.54
$0.00
$10.90
$6.80
$203.76
$207.82
$113.70
$113.54
$105.94
$95.12
$101.54
$62.20
$90.32
$77.68
$33.88
$33.72
2
4/16/80
$11.30
$5.62
$6.16
$6.62
$7.86
$8.86
$35.14
$27.40
$29.66
$32.00
$34.62
$36.50
$5.98
$18.15
$118.68
$40.04
$39.82
3
4/16/80
$4.76
$4.46
$0.00
$0.00
$4.20
$11.60
$8.70
$20.50
$23.06
$46.82
$13.14
$15.36
$25.80
$45.21
$25.26
$32.52
$24.66
4
4/16/80
$20.95
$18.54
$0.00
$2.06
$2.30
$5.86
$6.70
$2.26
$1.86
$1.86
$1.60
$2.10
$23.84
$0.00
$0.00
$0.00
$0.00
5
4/16/80
$23.52
$21.28
$2.12
$0.84
$1.24
$5.00
$6.56
$5.14
$4.98
$4.98
$6.24
$6.40
$0.00
$0.00
$0.00
$0.00
$0.00
6
4/16/80
$42.03
$36.68
$0.00
$15.68
$11.32
$14.78
$16.94
$10.54
$10.60
$10.60
$8.62
$8.58
$0.00
$0.00
$25.40
$52.50
$0.00
7 (7R)
4/16/80
$10.41
$8.90
$6.66
$5.78
$2.54
$2.50
$3.32
$3.14
$2.64
$2.64
$3.78
$4.26
$6.88
$0.00
$10.88
$0.00
$0.00
8 (VPD #1)
4/16180
$269.07
$48.28
$0.00
50.00
$0.00
$0.00
$213.80
$341.32
$330.36
$117.20
$0.00
$133.38
$0.00
$0.00
(1)
9
5/4/83
$65.00
$84.86
$83.52
$90.82
$87.40
$113.74
$157.20
$136.74
$144.82
$138.82
$161.30
$169.92
$201.02
$19035
10
4/18/84
$1,41 6.00
$0.00
$167.34
$186.26
$234.70
$435.80
$ 348.74
$385.38
$371.12
$326.17
$44258
$337.98
$337.48
11
4/18/84
$14.32
$5.66
$8.38
$7.70
$8.04
$8.76
$9.58
$10.72
$11.32
$15.48
$19.02
$13.86
$9.38
12
4/17/85
$17200
$153.02
$154.16
$168.04
$188.04
$209.84
$22260
$24242
$203.01
$380.00
$307.22
$285.99
13
4/17/85
$18.00
$5.24
$3.04
$3.60
$3.60
$3.70
$3.16
$0.00
$0.00
$3.46
$11.24
(3)
14
4/17/85
$14210
$121.30
$107.04
$114.48
$15248
$137.56
$14&72
$19274
$110.10
$264.58
$193.40
$15547
15
4/17/85
$22200
$170.76
$87.44
$83.76
$126.18
$10260
$100.72
$98.90
$227.39
$202.04
$146.92
$145.13
16
4/16/86
$2,376.44
$3.04
$3.22
$3.22
$59.88
$40.56
$45.16
$42.58
$54.40
$40.80
$30.42
17
4/15/87
$10.00
$7.70
$7.70
$8.72
$8.66
$0.00
$5.06
$25.20
$213.18
$210.50
18
4/15/87
$50.00
$6.08
$135.18
$154.56
$164.94
$88.10
$0.00
$0.00
$104.50
$103.64
19 (VPD #2)
4/19/89
$1,851.00
$1,520.30
$5,24300
$6,969.76 $13,620.00
(1)
20 (VPD #3)
4/19/89
$6,41200
$6,414.00
$14,09200 $18,770.62 $21,252.35
(1)
21 (VPD #4)
4/19/89
$0.00
$977.78
$2,933.00
$5,406.00 $14,385.56
(1)
22
4/17/91
$36.00
$0.00
$1121
$22.58
$21.68
$9.96
23
5/1/91
$110.00
(2)
24
8/3/94
$0.00
$0.00
$0.00
(1) - Zones 0, 8, 19, 20 & 21 merged to create Zone 24.
(2) - Zone dissolved on 5/20/92.
(3) - Zone to be dissolved in FY 96 -97.
C:\WK)LLA- SUM.WK1
SARATOGA'CITY COUNCIL
EXECUTIVE SUMMARY NO. / AGENDA ITEM �y
MEETING DATE: April 17, 1996 CITY MGR.:
ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD: Larry Perlin
SUBJECT: Transportation Development Act (TDA)
Quito Road Sidewalk Project
Recommended Motion(s): Approve project and authorize the filing of
a ilk, the 1996/97 TDA Article 3 Application.
Report Summary: Under the Transportation Development Act - Article
3 there are funds available each year for Bicycle /Pedestrian
Projects. We are recommending that a two phase (2 year) project be
approved for construction of pedestrian sidewalk along the west
side of Quito Road between Cox Avenue and Sousa Lane in conjunction
with Capital Project No. 9501, Arterial Street Sidewalks
Improvements. The total estimate for this project is $103,203
($83,203 from TDA and $20,000 from City) . The City has obtained an
allocation in the amount of $21,403 for TDA Application year
1994/95 and a preliminary allocation in the amount of $36,778 for
TDA Application Year 1996/97. The remaining $25,022 will be
applied for in TDA Application Year 1997/98 to fully fund the
project.
Fiscal Impacts: $20,000 and $83,203 is budgeted in Project No.
9501 under Fund 01 (General) and Fund 10 (TDA), respectively, in
fiscal year 97/98.
Advertising, Noticing and Public Contact: Nothing additional.
Consequences of Not Acting on the Recommended Motions: Project will
not be approved and this years preliminary allocation to the City
in the amount of $36,778 will be reallocated to TDA and disbursed
to other cities in the county.
Follow Up Actions: The City will file the 1996/97 TDA Article 3
Application in order to obtain the remaining funds necessary to
construct the project.
Attachments: 1. Resolution authorizing the filling of an
application with the Metropolitan Transportation
Commission for the allocation of Transportation
Development Act Funds for fiscal year 1996/97.
2. 1996/97 Application - TDA Article 3.
3. Vicinity Map.
4. Preliminary Engineer's Estimate.
5. Final Engineer's Estimate (1996 -1998 Proposed
Budget for C.I.P. Project No. 9501)
6, Notice of Exemption.
1
,EXECUTIVE SUMMARY NO
SARATOGA CITY COUNCIL
MEETING DATE: April 18, 1996
ORIGINATING DEPT.: FINANCE
SUBJECT: 1995/96 BUDGET AMENDMENTS
AGENDA ITEM
CITY MGR.
Recommended Motion(s): Approve resolution amending the Fiscal Year
1995/96 Budget.
Report Summary: Attached is a resolution amending the 1995/96
Budget for an increase in cable TV franchise fees. Also included
with the resolution are a Budget Resolution Supporting Worksheet
and Resolution Approved schedule for your consideration.
An explanatory memorandum in support of the transfer has been
prepared by the Assistant to the City Manager and is attached for
your review.
Fiscal Impacts: Overall revenues increased by $8,812.00. Overall
expenditures increased by $3,525.00. The General Fund balance is
expected to improve by $5,287.00 as a result of this action.
The unaudited General Fund balance as of 3131196 was $2, 896, 313. 00 .
Follow Up Actions: None.
Consequences of Not Acting on the Recommended Motions: KSAR will
not be paid their 40% share of cable TV franchise fees as required
agreement.
Attachments
c: \execsumm \exsm04l2.96
1
City of Saratoga
Budget Resolution Supporting Worksheet
Budget Resolution Number 95 — 30.
Amount:
Source of Funding:
General Fund:
Franchise fee
Program & Account:
General Fund:
Community Access TV
Grants to Other Agencies
General Fund Contingency Appropriation:
Balance before resolution
Effect of this resolution
Remaining Balance
Revenues
Expenditures
04/12/96
$8,812.00
$3,525.00
1 9010 9010 #1 $8,812.00
1 6067 5610 #1 $3,525.00
$10,000
0
General Fund Balances:
Audited — 6/30/95
Unaudited — 3/31/96
Reserve Requirement (greater of 25% of Revised Budget or $2,000,000)
Change due to this resolution
Cummulative change — all resolutions
Comments:
#1 A supplemental appropriation to increase revenue and expenditures for
Franchise Fees. A 7% increase from the original projection.
CABGTRES96 \BGTRESI 2.WK1
$10,000
$2,585,000
$2,896,313
$2,000,000
$5,287
($103,576)
EXPENDITURES:
Budget
30.03 Equip.Rplcmnt,Prj,lnsurance
30.04 Equip.Rplcmnt,Monuments
30.05 Pierce bridge,Play structure
30.061ncrese Rev & Exp. by MRC
30.07 Nelson Gardens,Vol.Grant
30.08 Civ.Theatre, Lit. Srv, Spec. Elect
30.09 Int.Wste Mgt,Prj,Transfer
30.101 ns.claims,signal
30.11 Damon Ln.emergency repairs
Pending Resolution
Total
City of Saratoga
Resolutions Approved
Fiscal YE 6/30/96
04/12/96
Appropriat.
Operating
Programs I
General
Government
Intragovermmnt
Services
Total
Operations
Capital
Projects
for Gen. Fund
Contingency
Grand
Total
$7,679,903.00
$987,509.00
$697,171.00
$9,364,583.00
$1,067,530.00
$200,000.00
10,632,113.00
44,858.00
(5,200.00)
52,066.00
91,724.00
(92,135.00)
$8,812.00
(411.00)
34,562.00
34,562.00
1,295.00
35,857.00
0.00
205,192.00
205,192.00
7,250.00
7,250.00
7,250.00
43,540.00
43,540.00
43,540.00
7,500.00
57,500.00
(7,500.00)
57,500.00
(57,500.00)
0.00
5,779.00
64,585.00
70,364.00
4,000.00
74,364.00
17,500.00
17,500.00
115,000.00
(132,500.00)
0.00
0.00
11,476.00
1 1,476.00
3,525.00
3,525.001
1
3,525.00
$7,785,105.00
$1,064,559.00
$840,884.00
$9,690,548.00
$1,312,358.00
$10,000.00
1 1,012,906.00
I MPACT TO
REVENUES: General Other Total FUND BALANCES:
Budget
30.03 Equip.Rplcmnt,Prj,lnsurance
30.04 Equip.Rplcmnt,Monuments
30.05 Pierce bridge,Play structure
30.06 increse Rev & Exp. by MRC
30.07 Nelson Gardens,Vo1.Grant
30.08 Civ.Theatre, Lit. Srv, Spec. Elect.
30.09 Int.Wste Mgt,Prj,Transfer
30.101 ns.claims,signal
30.11 Damon Ln.emergency repairs
Pending Resolution
Total
C:\BGTRES95 \RESRCP 12.WK1
$7,267,757.00 $3,269,981.00 $10,537,738.00
800.00
$800.00
$0.00
40,000.00
106,000.00 $146,000.00
25,000.00
$25,000.00
33,540.00
10,000.00 $43,540.00
$0.00
62,185.00 $62,185.00
$0.00
$0.00
8,812.00
$8,812.00
Audited-6/30/95
30.03 Equip.Rplcmnt,Prj,lnsurance
30.04 Equip.Rplcmnt,Monuments
30.05 Pierce bridge,Play structure
30.06 increse Rev & Exp. by MRC
30.07 Nelson Gardens,Vol.Grant
30.08 Civ.Theatre,Lit.Srv, Spec. Elect.
30.09 Int.Wste Mgt,Prj,Transfer
30.10 Ins.claims,signal
30.11 Damon Ln.emergency repairs
Pending Resolution
001 Total
General Other Total
$2,585,000.00 $1,948,000.00 $4,533,000.00
(98,256.00) 99,467.00 1,211.00
(35,857.00) (35,857.00)
(59,192.00) (59,192.00)
17,750.00 17,750.00
0.00
7,500.00 (7,500.00) 0.00
(12,179.00) (12,179.00)
0.00
(11,476.00) (11,476.00)
5,287.00 5,287.00
($103,576.00) $9,120.00 ($94,456.00)
City of Saratoga
Interoffice Memorandum
TO: Thomas Fil, Finance Director
FROM: Jennifer Britton, Assistant to the City Manage
SUBJECT: Budget Adjustment: Cable Revenue and KSAR
Allocation
DATE: April 7 , 1996
The City has received greater cable television franchise fee
revenues than we anticipated when we did our cable franchise fee
revenue projections last Spring. Our franchise agreement
stipulates that 40% of the cable franchise fee revenue will be
provided to KSAR for community access programming. We use the
amount to be paid out to KSAR by taking a given prior year's actual
total gross receipts and calculate the 40% figure from that number
which is payable quarterly for the coming year. Using this
calculation method, we anticipated $125,000 in cable franchise fee
revenue for the 1995/96 fiscal year, 60% of which the City retains
and 40% of which goes to KSAR. In January of any given calendar
year we go back through the immediate prior calendar year to see
what the total gross receipts were, divide by the 5% franchise fee
we retain and end up with a new actual number from which to
reimburse KSAR. That total cable franchise fee figure is $133,812,
or a 7% increase from the original projection.
As a result of this activity, I am requesting that a budget
adjustment occur which would recognize the difference of $8,812 in
cable television franchise fee revenue in the general "franchise
fee" revenue account 9010. As a percentage of all franchise fee
revenues, this increase represents 1 %.
As a result of increased cable franchise fee revenues, there is
also an increase in the expenditures that we are contractually
obligated to pay out to KSAR. KSAR is due 40% of the $133,812 in
four quarterly payments for calendar year 1996. That amount is
$53,424.80, or $13,381.20 per quarter. Again, the projection was
based on a continued trend of cable franchise fee revenue at the
immediate past year's level, which we see now was underestimated by
7 %. The net effect of expenditures which we need to provide to
KSAR is $3,524.80. I am requesting that the Council approve a
budget adjustment from the General Fund balance where the revenues
are placed and wish to do so via a supplemental appropriation
resolution.
Since it is unknown exactly what the behavior of subscribers will
be in terms of exact numbers of subscribers, reconnects, premium
channel buyers, etc., I think for future years it might serve us
well to include a small percentage variance factor, perhaps 3% in
addition to the contractual 40% expenditure for KSAR to allow for
some variations in the corresponding revenue source. Future budget
adjustments and corresponding paperwork could be reduced, or, in
cases when the projections are somehow close to 100% on target, the
expenditure would not occur and would become part of the fund
balance.
1
EXECUTIVE SUMMARY NO
SARATOGA CITY COUNCIL
2'1 vD
MEETING DATE: April 23, 1996
ORIGINATING DEPT.: FINANCE
SUBJECT: 1995/96 BUDGET AMENDMENTS
AGENDA ITEM
CITY MGR.
Recommended Motion(s): Approve resolutionVamending the Fiscal Year
1995/96 Budget.
qS -3o.43
Report Summary: Attached is a resolution amending the 1995/96
Budget for partial funding of the Saratoga Market Days. Also
included with the resolution are a Budget Resolution Supporting
Worksheet and Resolution Approved schedule for your consideration.
Funding for the event will come from the following two sources:
1) a inter program transfer of $1,000 from Program 7078 - Community
Relations (amount was previously earmarked for the Chamber of
Commerce support) and 2) a contingency transfer of $1,000 from
Program 7071 - City Council.
A corresponding $2,000 appropriation will be added to Program 2022
- Advance Planning for the purposes of paying advertising
expenditures associated with promoting the event.
Fiscal Impacts: Overall expenditures remain unchanged as amounts
were previously appropriated in other programs. Accordingly, there
is no fiscal impact to the General Fund balance.
The unaudited General Fund balance as of 3131196 was $2, 896, 313. 00.
Follow Up Actions: None.
Consequences of Not Acting on the Recommended Motions: Saratoga
Market Days advertising will not be funded by the City.
Attachments
c: \execsumm \exsm04l9.96
1
A
1 RESOLUTION NUMBER -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE
FISCAL YEAR 1995/96 BUDGET:
WHEREAS, it has been recommended by the City Manager that the
following amendments to the present budget revenue and
appropriations be made:
NOW, THEREFORE, BE IT RESOLVED, that the budget of the City of
Saratoga adopted by Resolution 95 -30 be amended as follows:
#1
$1,000.00 Credit 1- 7078 -5610 Comm. Rel.- Grants
$1,000.00 Credit 1- 7071 -6999 City Council -font.
$2,000.00 Debit 1- 2022 -4510 Adv. Plan.- Contracts
Purpose:
#1
To transfer monies for purposes of funding advertising associated
with Saratoga Market Days.
The above and foregoing Resolution was passed and adopted at a
regular meeting of the Saratoga City Council held on the 17th day
of April, 1996 by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
DEPUTY CITY CLERK
c: \bgtres96 \res9530.13
1
UT • ;
7
-Citg of Saratoga
Budget Resolution Supporting Worksheet
Budget Resolution Number 95 — 30.
Amount:
Source of Funding:
General Fund:
Community Relations — Grants
City Council — Contingency
Proaram & Account:
General Fund:
Advance Planning
Contract Services
General Fund Contingency Appropriation:
Balance before resolution
Effect of this resolution
Remaining Balance
General Fund Balances:
Revenues
Expenditures
Ref. No.
04/19/96
$0.00
$0.00
1 7078 5610 #1 $1,000.00
1 7071 6999 #1 1,000.00
Total $2,000.00
1 2022 4510 #1 $2,000.00
$10,000
(1,000)
$9,000
Audited — 6/30/95 $2,585,000
Unaudited — 3/31/96 $2,896,313
Reserve Requirement (greater of 25% of Revised Budget or $2,000,000) $2,000,000
Change due to this resolution $0
Cummulative change — all resolutions ($103,576)
Comments:
#1 To transfer monies for purposes of funding advertising associated with Saratoga Market Days.
C: \BGTRES96 \BGTRESI3.WK1
EXPENDITURES:
Budget
30.03 Equip.Rplcmnt,Prj,lnsurance
30.04 Equip.Rplcmnt,Monuments
30.05 Pierce bridge,Play structure
30.06 Increse Rev & Exp. by MRC
30.07 Nelson Gardens,Vol.Grant
30.08 Civ.Theatre, Lit. Srv, Spec. Elect
30.09 Int.Wste Mgt,Prj,Transfer
30.10 Ins.claims,signal
30.11 Damon Ln.emergency repairs
30.12 Cable TV francise fees
Pending Resolution
Total
City of Saratoga
Resolutions Approved
Fiscal YE 6/30/96
04/19/96
Operating
Programs
General
Government
Intragovemmnt
Services
Total
Operations
Capital
Proiects
for Gen. Fund
Contingency
Grand
Total
$7,679,903.00
$987,509.00
$697,171.00
$9,364,583.00
--
$1,067,530.00
$200,000.00
10,632,113.00
44,858.00
(5,200.00)
52,066.00
91,724.00
(92,135.00)
$8,812.00
(411.00)
(12,179.00)
34,562.00
34,562.00
1,295.00
0.00
35,857.00
(11,476.00)
(11,476.00)
5,287.00
0.00
205,192.00
205,192.00
0.00
7,250.00
7,250.00
7,250.00
43,540.00
43,540.00
43,540.00
7,500.00
57,500.00
(7,500.00)
57,500.00
(57,500.00)
0.00
5,779.00
64,585.00
70,364.00
4,000.00
74,364.00
17,500.00
17,500.00
115,000.00
(132,500.00)
0.00
0.00
11,476.00
11,476.00
3,525.00
3,525.00
3,525.00
2,000.00
(1,000.00)
1 ,000.00
(1,000.00)
0.00
$7,787,105.00
$1,063,559.00
$840,884.00
$9,691,548.00
$1,312,358.00
$9,000.00
11,012,906.00
IMPACT TO
REVENUES: General Other Total I FUND BALANCES:
Budget
30.03 Equip. Rp lcm nt,P rj,l nsurance
30.04 Equip.Rplcmnt,Monuments
30.05 Pierce bridge,Play structure
30.06 increse Rev & Exp. by MRC
30.07 Nelson Gardens,Vol.Grant
30.08 Civ.Theatre, Lit. Srv,Spec. Elect.
30.09 Int.Wste Mgt,Prj,Transfer
30.101 ns.claims,signal
30.11 Damon Ln.emergency repairs
30.12 Cable TV francise fees
Pending Resolution
Total
C:\BGTRES95\RESRCP13.WK1
$7,267,757.00 $3,269,981.00 $10,537,738.00
800.00
$800.00
$4,533,000.00
$0.00
40,000.00
106,000.00 $146,000.00
25,000.00
$25,000.00
33,540.00
10,000.00 $43,540.00
(59,192.00)
$0.00
17,750.00
62,185.00 $62,185.00
17,750.00
$0.00
$0.00
8,812.00
$8,812.00
Audited-6/30/95
30.03 Equip.Rplcmnt,Prj,lnsurance
30.04 Equip.Rplcmnt,Monuments
30.05 Pierce bridge,Play structure
30.06 increse Rev & Exp. by MRC
30.07 Nelson Gardens,Vol.Grant
30.08 Civ.Theatre,Lit.Srv,Spec.Elect.
30.09 Int.Wste Mgt,Prj,Transfer
30.10 I ns.claims,signal
30.11 Damon Ln.emergency repairs
30.12 Cable TV francise fees
Pending Resolution
General Other Total
$2,585,000.00
$1,948,000.00
$4,533,000.00
(98,256.00)
99,467.00
1,211.00
(35,857.00)
(35,857.00)
(59,192.00)
(59,192.00)
17,750.00
17,750.00
0.00
7,500.00
(7,500.00)
0.00
(12,179.00)
(12,179.00)
0.00
(11,476.00)
(11,476.00)
5,287.00
5,287.00
0.00
Total ($103,576.00) $9,120.00 ($94,45q.00)