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Home My WebLink About05-03-1989 CITY COUNCIL AGENDAEXECUTIVE SUMMARY NO. SARATOGA CITY COUNCIL 16 Z3 MEETING DATE: May 3, 1989 ORIGINATING DEPT: Community Services SUBJECT: PTSA Fun Run on June 4, 1989 AGENDA ITEM 4D CITY MGR. APPROVAL Recommended Motion: Authorize the issuance of a Special Events Permit for the PTSA Fun Run as proposed on Sunday, June 4, 1989. Additionally, authorize the closure of Herriman Avenue to through traffic as proposed on June 4, 1989 from 11:30 a.m. to 12:30 p.m. Report Summary: The California Congress of Parents, Teachers and Students, Inc. (a.k.a. the Saratoga Parent - Teachers - Students Association or PTSA) in cooperation with the Community Against Substance Abuse (CASA) has proposed holding a fun run on Sunday, June 4, 1989. This is a repeat of their first Fun Run approved by the City and held on May 31, 1987. The run will extend from Saratoga High School down Herriman, to Lexington, to Franklin, on to Hammons, then to Glen Brae, and will terminate at Congress Springs Park. PTSA has indicated no more than 500 participants will be involved in the event. Fiscal Impacts: The $50 Filing Fee and $250 clean -up deposit have been paid. No fiscal impacts are anticipated. Attachments: 1. Description of event 2. Two maps show event course and traffic routing 3. Letter dated March 22, 1989 (with attachments) showing insurance coverage 4. Letter dated April 3, 1989 from CSD' outlining additional conditions 5. Letter dated April 13, 1989 (with attachments) showing revised insurance coverage 6. Letter dated April 20, 1989 confirming PTSA sponsorship of the event 7. Letter dated April 24, 1989 (with attachments) confirming PTSA status. Motion and Vote: 0— SARATOGA FUN RUN - PAGE 2 2. Parking arrangements for those attending event. Congress Springs Park has over 130 parking spots. Saratoga High School has over 200 parking spots. A majority of participants are planning to run or walk to the Congress Springs Park and then walk back to the high school after the picnic. Little League's Opening Day exceeded 700, so we anticipate no parking problems. 3. Provisions for emergency vehicle traffic. We intend to keep the participants in the right lane only (the lane farthest away from Saratoga High School). Therefore, the left lane will be free for emergency vehicle traffic. There will also be two policemen present to help handle any emergencies. E. Proposed sanitary facilities to accommodate event participants. The Congress Springs Park has several baseball games every Saturday and their new bathroom facilities easily handle the crowds. They were also able to handle those present at Little League's Opening Day. We feel the existing bathrooms will be sufficient. F. Identification of food and beverages available at the event, including how each will be prepared and handled. CASA will be handling different food booths. These refreshment booths will be arranged on the grass of the minor league field. The individual clubs from the high school will be preparing food for the booths. The refresments offered will include ice cream, soft drinks, hot dogs, hamburgers and nachos. G. GH - 2 Map will explain H. GH - 2 Map will explain I. We will post permit conditions at the Congress Springs snack shack. J. Insurance coverage letter will follow. K. We understand our responsibilities of reimbursement to the City. 0 U) r- Glen raE 'Franklin 0 U I III I M,4 ssaw—m- 0 �4 Herriman Congress Spri Gates Track Saratoga High Congress Springs Park r- N- tn O� C �y Aya I� ys 9IG Snack Shack Bathrooms Picnic Tables pecker Major THE EQUITY INSURANCE GROUP EQUITY GENERAL INSURANCE COMPANY EQUITY GENERAL AGENTS, INC. EQUITY INSURANCE SERVICE, INC. March 22, 1989 Ms. Ann Chalmers 20849 Verde Vista Lane Saratoga, CA 95070 Re: CALIFORNIA CONGRESS OF PARENTS, POLICY # 123 - 538800003 POLICY TERM : JANUARY 5, 1989 CERTIFICATE OF INSURANCE Dear Ms. Chalmers: TEACHERS, AND STUDENTS, INC. TO JANUARY 5, 1990 Enclosed please find an original and a copy of the Certificate of Insurance which was issued as evidence of liability insurance for the SARATOGA HIGH SCHOOL PISA. If you have any questions or we can assist you in any further manner, please do not hesitate to contact our office. Sincerely, EQUITY INSURANCE SERVICE Christine C. Chinen Programs Division CCC /s Enclosure 12i0 WILSHIRE BOULEVARD LOS ANGFLES, CALIFORNIA 90010; PHONE ( 213) 487 -7270, TOLL -FRFE (800)421-9341, FAX (213) 380 -3342, TELEX 677316 J CERTIFICATE OF INSURANCE * * ** EQUITY GENERAL INSURANCE COMPANY Named * CALIFORNIA CONGRESS OF PARENTS, TEACHERS & STUDENTS, INC Insured * ITS MEMBER DISTRICTS, COUNCILS AND LOCAL ASSOCIATIONS * 930 GEORGIA STREET, LOS ANGELES, CALIFORNIA 90015 Certificate* CITY OF SARATOGA Issued To Producer * EQUITY INSURANCE SERVICE * 3250 WILSHIRE BOULEVARD * LOS ANGELES, CALIFORNIA 90010 Equity General Insurance Company has issued coverage as of the date and for the period and limits as specified below and subject to all terms, conditions, provisions, exclusions and limitations of the de- scribed policy whether shown by endorsement or otherwise. Any re- quirements or provisions in any contract or agreement between the Insured and any other person, firm or corporation will not be con- strued as enlarging, altering or amending the definition of Insured or any other terms or conditions of this certificate or the policy designated. Policy Period: From JANUARY 05, 1989 To JANUARY 05, 1990 Policy No. 123 - 538800003 Type of Insurance Limits of Liability GENERAL LIABILITY ....................Each Occurrence $ 1,000,000. Annual Aggregate $ 5,000,000. [X[ Bodily Injury /Property Damage ....Each Occurrence $ INCLUDED Liability EXCEPT Automobile Annual Aggregate $ INCLUDED [X[ Products /Completed Operations ....Each Occurrence $ INCLUDED Annual Aggregate $ INCLUDED [ [ Contractual ......................Each Occurrence $ Annual Aggregate $ [X[ Personal Injury ..................Each Occurrence $ INCLUDED Annual Aggregate $ INCLUDED [ [ Other: ..Each Occurrence $ Annual Aggregate $ ALL OPERATIONS OF THE CALIFORNIA CONGRESS OF PARENTS, TEACHERS, AND STUDENTS, INC., ITS MEMBER DISTRICTS, COUNCILS AND LOCAL ASSOCIATIONS IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE DESCRIBED POLICY. THIS CERTIFICATE IS ISSUED AS EVIDENCE OF LIABILITY INSURANCE FOR THE SARATOGA HIGH SCHOOL PTSA. NOTE: This policy shall not be cancelled at company election or reduced in coverage until ten (10) days after written notice of such cancella- tion or reduction of coverage shall have been mailed to the certificate holder. Cancellation of the certificate shall become effective at the date of cancellation requested by the Insured in accordance with the policy terms. The company agrees to give notice at the earliest poss- ible moment that the Insured has effected such cancellation. Notice shall be effective upon the mailing to the certificate holder at the address shown. Certified this 22ND day of MARCH 1989. Producer EQUITY INSURANCE SERVICE B Y EGIC 391 0387 Authorized Representative COVERAGE: COMMERCIAL GENERAL LIABILITY IN CONSIDERATION OF (X) AN ADDITIONAL PREMIUM ( ) A RETURN PREMIUM ( ) THE PREMIUM CHARGED IT IS HEREBY UNDERSTOOD AND AGREED THAT THE ( ) 1. PREMIUM ( ) 2. TERM ( ) 3. INCEPTION DATE ( ) 4. EXPIRATION DATE ( ) 5. NAME OF THE INSURED ( ) 6. ADDRESS OF THE INSURED PREMIUM $ 49.50 CIGA $ .50 TOTAL $ 50.00 ( ) 7. COVERAGE (X) 8. FOLLOWING IS NAMED AS AN ADDITIONAL INSURED ( ) 9. CERTIFICATE IS CANCELLED ( ) SHORT RATE ( ) PRO RATE ( )10. OTHER CHANGE ( ) IS AMENDED TO READ AS FOLLOWS ( ) IS CORRECTED OR CHANGED TO READ AS FOLLOWS BUT SOLELY AS RESPECTS THE LIABILITY ARISING FROM THE OPERATIONS OF THE SARATOGA HIGH SCHOOL PTSA AS RESPECTS THEIR "CASA FUN RUN" BEGINNING AT SARATOGA HIGH SCHOOL AND ENDING AT CONGRESS SPRINGS PARK, ON JUNE 4, 1989 FROM 11:30 AM TO 1:00 PM. CLEAN -UP TO FOLLOW. ADDITIONAL INSURED: CITY OF SARATOGA, ITS OFFICERS, OFFICIALS, AND EMPLOYEES. THE EFFECTIVE DATE OF THIS ENDORSEMENT IS JUNE 04, 1989 ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. THIS ENDORSEMENT IS ATTACHED TO AND MADE A PART OF CERTIFICATE # 123 - 538800003 ISSUED TO: CALIFORNIA CONGRESS OF PARENTS, TEACHERS AND STUDENTS, INC. DATE OF ISSUE: 03/22/89 ccc ENDT NO. 75 EQUITY GENERAL AGENTS, INC. E 497 (10/88)- by: ' AUTHORIZED REPRESENTATIVE CERTIFICATE OF INSURANCE * * ** EQUITY GENERAL INSURANCE COMPANY Named * CALIFORNIA CONGRESS OF PARENTS, TEACHERS & STUDENTS, INC Insured * ITS MEMBER DISTRICTS, COUNCILS AND LOCAL ASSOCIATIONS * 930 GEORGIA STREET, LOS ANGELES, CALIFORNIA 90015 Certificate* CITY OF SARATOGA Issued To * god s Producer EQUITY INSURANCE SERVICE * 3250 WILSHIRE BOULEVARD * LOS ANGELES, CALIFORNIA 90010 Equity General Insurance Company has issued coverage as of the date and for the period and limits as specified below and subject to all terms, conditions, provisions, exclusions and limitations of the de- scribed policy whether shown by endorsement or otherwise. Any re- quirements or provisions in any contract or agreement between the Insured and any other person, firm or corporation will not be con- strued as enlarging, altering or amending the definition of Insured or any other terms or conditions of this certificate or the policy designated. Policy Period: From JANUARY 05, 1989 To JANUARY 05, 1990 Policy No. 123 - 538800003 Type of Insurance Limits of Liability GENERAL LIABILITY ....................Each Occurrence $ 1,000,000. Annual Aggregate $ 5,000,000. [X[ Bodily Injury /Property Damage ....Each Occurrence $ INCLUDED Liability EXCEPT Automobile Annual Aggregate $ INCLUDED [X[ Products /Completed Operations ....Each Occurrence $ INCLUDED Annual Aggregate $ INCLUDED [ [ Contractual ......................Each Occurrence $ Annual Aggregate $ [X[ Personal Injury ..................Each Occurrence $ INCLUDED Annual Aggregate $ INCLUDED [ [ Other: ..Each Occurrence $ Annual Aggregate $ ALL OPERATIONS OF THE CALIFORNIA CONGRESS OF PARENTS, TEACHERS, AND STUDENTS, INC., ITS MEMBER DISTRICTS, COUNCILS AND LOCAL ASSOCIATIONS IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE DESCRIBED POLICY. THIS CERTIFICATE IS ISSUED AS EVIDENCE OF LIABILITY INSURANCE FOR THE SARATOGA HIGH SCHOOL PTSA. NOTE: This policy shall not be cancelled at company election or reduced in coverage until ten (10) days after written notice of such cancella- tion or reduction of coverage shall have been mailed to the certificate holder. Cancellation of the certificate shall become effective at the date of cancellation requested by the Insured in accordance with the policy terms. The company agrees to give notice at the earliest poss- ible moment that the Insured has effected such cancellation. Notice shall be effective upon the mailing to the certificate holder at the address shown. Certified this 22ND day of MARCH 1989. Producer EQUITY INSURANCE SERVICE By EGIC 391 0387 Authorized Representative IN CONSIDERATION OF (X) AN ADDITIONAL PREMIUM ( A RETURN PREMIUM } THE PREMIUM CHARGED 1. PREMIUM 2. TERM 3. INCEPTION DATE 4. EXPIRA 5. NAME OF THE INSURED 6. ADDRESS OF PREMIUM $ 49.50 CI GA $ .5Q TOTAL $ 50.00 ciln, IS AMENDED TO READ IS CORRECTED OR CHANGED TO READ AS FOLLOWS BUT SOLELY AS RESPECTS THE LIABILITY ARISING FROM THE OPERATIONS OF THE SARATOGA HIGH SCHOOL P"CASA FUN RUN" BEGINNING AT SARATOGA HIGH SCHOOL AND ENDING AT CONGRESS PARK, ON JUNE 4, 1989 FROM 11:30 AM TO 100 PM. CLEAN-UP TO ADDITIONAL INSURED: CITY OF SARATOGA, ITS OFFICERS, OFFICIALS, AND EMPLOYEES. THE EFFECTIVE DATE OF THIS ENDORSEMENT IS JUNE « 1989 OTHER ALL TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. THIS ENDORSEMENT IS ATTACHED TO CALIFORNIA ISSUED TO: CONGRESS s AND STUDENTS, INC. DATE OF ISSUE: 03122/89 ccc ENDT NO. 75 EQUITY GENERAL AGENTS, I by: � AUTHORIZED REPRESENTATIVE o� SAR llFOR� April 3, 1989 0919W Qq §&M&UQ)S& 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867 -3438 Mrs. Pam Dunnett 20477 Forest Hills Road Saratoga, CA 95070 Dear Mrs. Dunnett: COUNCIL MEMBERS: Karen Anderson Martha Clevenger David Moyles Donald Peterson Francis Stutzman This is_to acknowledge receipt of your application for a special events permit from the City of Saratoga to hold a "fun run" on the morning of June 4, 1989. In order to proceed with the processing of this special events application I need the following information: 1: Please confirm in writing that this event is being co- sponsored by the Community Against Substance Abuse (CASA) organization and the California Congress of Parents, Teachers, and Students, Inc., with the latter organization assuming full liability for this event. An authorized representative from the California Congress of Parents, Teachers, and Students, Inca should co -sign this written statement. 2. In accordance with our ordinance, we still need some statement from the insurance company that they are specifically covering thus event proposed for June 4, 1989. In addition., the statement from the insurance company needs to indicate that they are providing the City of Saratoga (including its officers and agents) primary insurance coverage on an occurrence basis. I recommend you get started on this right away since it may take some doing on your part. This is a new provision in our ordinance that we cannot ignore. 3. You should notify the residents living along Herriman affected by the road closure of your proposed event. I recommend that you have them contact either yourself or the City if they have any problems with this proposal. 4. You need to contact the Santa Clara County Health Department to advise them you will be serving food and beverage to the public. They have certain standards you must meet to insure the health and safety of the general public. I am tentatively scheduling this matter to go before the City Council at their May 3, 1989, meeting. Therefore, I would need the information requested herein by April 24, 1989, in order to complete your application for the staff report to the Council. Mrs. Pam Dunnett April 3, 1989 Page Two - In the meantime, please feel free to contact me if you have any questions, or if I can otherwise be of assistance. I am personally very excited about the prospect of this event raising % some revenue for the important mission of your organization. I believe your organization is addressing a very important need in Saratoga, and I commend you and your associates for your efforts. very truly yours, Todd W. AiZow Community Services Director jm cc: City Manager City Attorney GROUP THt U ITY INSURANCE EQUITY GENERAL AGENTS, INC. EQUITY INSURANCE SERVICE, INC. April 13, 1989 CASA Chairman 20849 Verde Vista Lane Saratoga, CA 95070 Re: CALIFORNIA CONGRESS OF PARENTS, POLICY # 123- 538800003 POLICY TERM : JANUARY 5, 1989 Dear Chairman: TEACHERS, AND STUDENTS, INC. TO JANUARY,'5, 1990 In response to your letter of 04/08/89, the Certificate and additional insured endorsement we previously issued did specifically address the event your group is sponsoring and included the additional insureds. Enclosed is endorsement #75A to additionally clarify how this policy applies. Also in reference to item 1, we were concerned about the PTA assuming full liability for a Co- Sponsored event. We want to remind you that your policy provides defense against liability claims or suits brought against the name insured or additional insureds. The PTA should make sure that any Co- sponsor carries their own liability insurance. Please note that we cannot add Co- sponsors as additional insureds. If you have any questions or we can assist you in any further manner, please do not hesitate to contact our office. Sincerely, EQUITY INSURANCE SERVICE Christine C. Chinen Programs Division CCC /s Enclosure 3250 WILSHIRE BouLEVARD Los ANGELES, CALIFORNIA 90010; PHONE (213) 487 -7270, .TOLL -FREE (800) 421 -9341, FAx (213) 380 -3342, TELEX 677316 f� CERTIFICATE OF(_ NSURANCE * * ** EQUITY GENE , INSURANCE COMPANY Named * CALIFORNIA CONGRESS OF PARENTS, TEACHERS & STUDENTS, INC Insured * ITS MEMBER DISTRICTS, COUNCILS AND LOCAL ASSOCIATIONS * 930 GEORGIA STREET, LOS ANGELES, CALIFORNIA 90015 Certificate* CITY OF SARATOGA Issued To Producer * EQUITY INSURANCE SERVICE * 3250 WILSHIRE BOULEVARD * LOS ANGELES, CALIFORNIA 90010 Equity General Insurance Company has issued coverage as of the date and for the period and limits as specified below and subject to all terms, conditions, provisions, exclusions and limitations of the de- scribed policy whether shown by endorsement or otherwise. Any re- quirements or provisions in any contract or agreement between the Insured and any other person, firm or corporation will not be con- strued as enlarging, altering or amending the definition of Insured or any other terms or conditions of this certificate or the policy designated. Policy Period: From JANUARY 05, 1989 To JANUARY 05,-1990 Policy No. 123 - 538800003 Type of Insurance Limits of Liability GENERAL LIABILITY ....................Each Occurrence $ 1,000,000. Annual Aggregate $ 5,000,000. [X[ Bodily Injury /Property Damage ....Each Occurrence $ INCLUDED Liability EXCEPT Automobile Annual Aggregate $ INCLUDED [X[ Products /Completed Operations ....Each Occurrence $ INCLUDED Annual Aggregate $ INCLUDED [ [ Contractual ......................Each Occurrence $ Annual Aggregate $ [X[ Personal Injury ..................Each Occurrence $ INCLUDED Annual Aggregate $ INCLUDED [_[ Other: ..Each Occurrence $ Annual Aggregate $ ALL OPERATIONS OF THE CALIFORNIA CONGRESS OF PARENTS, TEACHERS, AND STUDENTS, INC., ITS MEMBER DISTRICTS, COUNCILS AND LOCAL ASSOCIATIONS IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE DESCRIBED POLICY. THIS CERTIFICATE IS ISSUED AS EVIDENCE OF LIABILITY INSURANCE FOR THE SARATOGA HIGH SCHOOL PTSA. NOTE: This policy shall not be cancelled at company election or reduced in coverage until ten (10) days after written notice of such cancella- tion or reduction of coverage shall have been mailed to the certificate holder. Cancellation of the certificate shall become effective at the date of cancellation requested by the Insured in accordance with the policy terms. The company agrees to give notice at the earliest poss- ible moment that the Insured has effected such cancellation. Notice shall be effective upon the mailing to the certificate holder at the address shown. .Certified this.22ND day.of...MARCH 1989. Producer EQUITY INSURANCE SERVICE By EGIC 391 0387 Authorized Representative COVERAGE: COMMERCIAL GENERAL LIABILITY IN CONSIDERATION OF (X) AN ADDITIONAL PREMIUM ( ) A RETURN PREMIUM ( ) THE PREMIUM CHARGED IT IS HEREBY UNDERSTOOD AND AGREED THAT THE ( ) 1. PREMIUM ( ) 2. TERM ( ) 3. INCEPTION DATE ( ) 4. EXPIRATION DATE ( ) 5. NAME OF THE INSURED ( ) 6. ADDRESS OF THE INSURED PREMIUM $ 49.50 CIGA $ .50 TOTAL $ 50.00 ( ) 7. COVERAGE (X) 8. FOLLOWING IS NAMED AS AN ADDITIONAL INSURED ( ) 9. CERTIFICATE IS CANCELLED ( ) SHORT RATE ( ) PRO RATE ( )10. OTHER CHANGE ( ) IS AMENDED TO READ AS FOLLOWS ( ).SS..CORRECTED.OR CHANGED TO READ AS FOLLOWS BUT SOLELY AS RESPECTS THE LIABILITY ARISING FROM THE OPERATIONS OF THE SARATOGA HIGH SCHOOL PTSA AS RESPECTS THEIR "CASA FUN RUN" BEGINNING AT SARATOGA HIGH SCHOOL AND ENDING AT CONGRESS SPRINGS PARR, ON JUNE 4, 1989 FROM 11:30 AM TO 1:00 PM. CLEAN -UP TO FOLLOW. ADDITIONAL INSURED: CITY OF SARATOGA, ITS OFFICERS, OFFICIALS, AND EMPLOYEES. THE EFFECTIVE DATE OF THIS ENDORSEMENT IS JUNE 04, 1989 ALL OTHER 'PERMS AND CONDITIONS OF TIiIS POLICY REMAIN UNCHANGED. THIS ENDORSEMENT IS ATTACHED TO AND MADE A PART OF CERTIFICATE # 123- 538800003 ISSUED TO: CALIFORNIA CONGRESS OF PARENTS, TEACHERS AND STUDENTS, INC. DATE OF ISSUE: 03/22/89 ccc ENDT _NO. 75 E 497 (10/88) EQUIT.Y.GENERAL AGENTS, INC. by: AUTHORIZED REPRESENTATIVE Todd W, Argow Community Services Director City of Saratoga 13777 Fruitvale Ave. Saratoga, Ca. 95070 Dear Mr. Argo, P.T.S.A. Saratoga High School 20300 Herriman Ave. Saratoga, Ca. 95070 April 20, 1989 The P.T.S.A. of Saratoga High School would like to apply for a permit to hold a "C.A.S.A. FUN RUN" on June 4, 1980, starting at 1 1:30 a.m. and ending at approximately 2:00 p.m. C.A.S.A means the Community against Substance Abuse and is a subcommittee of the P.T.S.A. The P.T.S.A, is the primary sponsor of this event. Thank you for your consideration of this request. Attached are all the pertainent documents. If you have any questions, please direct them to me or to Mrs. Pam Dunnett, chairman of this community event. Very truly yours, Judy Henander President COVERAGE: COMMERCIAL GENERAL LIABILITY IN CONSIDERATION OF ( ) AN ADDITIONAL PREMIUM ( ) A RETURN PREMIUM (X) THE PREMIUM CHARGED IT IS HEREBY UNDERSTOOD AND AGREED THAT THE ( ) 1. PREMIUM ( ) 2. TERM ( ) 3. INCEPTION DATE ( ) 4. EXPIRATION DATE ( ) 5. NAME OF THE INSURED ( ) 6. ADDRESS OF THE INSURED PREMIUM $ CIGA $ TOTAL $ ( ) 7. COVERAGE ( ) 8. FOLLOWING IS NAMED AS AN ADDITIONAL INSURED ( ) 9. CERTIFICATE IS CANCELLED ( ) SHORT RATE ( ).PRO RATE ( )10. OTHER CHANGE ( ) IS AMENDED TO READ AS FOLLOWS ( ) IS CORRECTED OR CHANGED TO READ AS FOLLOWS THIS POLICY SHALL APPLY AS PRIMARY INSURANCE FOR THE ADDITIONAL INSURED SHOWN ON ENDORSEMENT #75. THE LIMIT OF LIABILITY IS PER OCCURRENCE WITH AN ANNUAL AGGREGATE ON A CLAIMS MADE FORM. THE EFFECTIVE DATE OF THIS ENDORSEMENT IS JUNE 04, 1989 ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. THIS ENDORSEMENT IS ATTACHED TO AND MADE A PART OF CERTIFICATE # 123 - 538800003 ISSUED TO: CALIFORNIA CONGRESS OF PARENTS, TEACHERS AND STUDENTS, INC. DATE OF ISSUE: 04/13/89 ccc ENDT NO. 75A E 497 (10/88) EQUITY GENERAL AGENTS, INC. by: AUTHORIZED REPRESENTATIVE �T/xl /, gia',ict Jo" CALIFORNIA CONGRESS OF PARENTS, TEACHERS, k STUI)ENTS, INC. 100 8KYPORT DRIVE -MAIL CODE' 214, BAN JOSE, CA 96115 (408) 297 -8344 P t April 24,1989 RE: Exempt Status Sirs: Attached please find the letter of exemption that was to the California State PTA on November 18,1943, and to the Internal Revenue Service on April 20,1985. Our Group Exemption Number (GEN) is 0646 and under this number, Sixth District has eight (8) councils, and one hundred sixty four (164) Units. Saratoga High School PTSA in Saratoga is one of nineteen units in Valley West Council, which is one of our eight councils. I sincerely hope that this letter will answer all your questions. If there is anything futher you wish to know, please call me at (408) 252 -3954 or the Sixth District PTA Office at (408)453 -8044. Yours truly, Mary Louise Lang District PTA Treasurer 0 La CALIFORNIA CONGRESS OF PARENTS, TEACHERS, AND STUDENTS, INC. April 20, 1985 Internal Revenue Service Fresno, CA 93888 RE: Exempt Status Sirs: Attached please find the letter of exemption that was to the California State PTA on November 18, 1943. Our Group Exemption Number (GEN) is 0646 and under this number, we have thirty (30) districts, two hundred fouteen (214) councils, and three thousand, three hundred and four units (3,304). Sixth District PTA in San Jose is one of the thirty districts that is includled in this exemption. I sincerely hope that this letter will answer all your questions. If there is anything further you wish to know, please call me at (213) 630 -4593 or the State PTA Office at the number listed below. Thanking you for your cooperation in clearing up this situation. Sincerely, Gloria Blackwell, CC: Sixth District State PTA Treasurer 930 GEORGIA STREET a P.O. BOX 15015 a LOS ANGELES, CALIFORNIA 90015 n (213) 620 -1100 ' �• �•�+'•. lli. ._ `V � ,.:_ter- ..-. •��.y��"T` TREASURY .`DEPARTMENT WASHINGTON 25•. �*T:;= .�-i;• �. xi�?;Si xl ++. .r• - -.V— •:.�. �•� =,;ter ems_.,• _ w ,• e. - -;r' ``' •'• " __ - „?;.<•' lyt,om,_ ..n.y_ , `s_` - . ti•:'a.. 1 _!�! -_ rt, _ ��:�T ' �'_'.} - �_ . i..� - ::'.:r:`'t . �r.. 9Ci �= 3�. it_l �� _�_' ' :`�_ �!L OFFICE O ' ! 00MMISSIONEA OF INERN ALREVENU E -_ " "�•R_'te1�a � 1� —` ��.:_ _ .ufc"�2' _ =1� 't �: -•ii +: n�— ,:: `.: - _ r�� _ _ _ _ • ice' ,. -=mac. X`�- -� — - �i+ =-�•�. .�... ��r C RvLT Tb �x�- - �1. ?�. :- '! ^'�' �• .:'.`may- .T- .".••� -�? _.., �'•1'f -17ti: �,.'C:�}r�i� {�1'"_ `` , 1- -►• ••. t .,��: � .. •`:� .ASV - Y:rt:`� .•CC �w�aio.ao� or I wrcrt —L 1t[V1>4,W - - �.- f ":t -.�« :.�: � -'_.1 'emu -Ir✓_ -1-411 R(,/p� TO _. - .. j..... _•. �._ `, jF- 2.% 1 Zz LL' /-: 'Y —`3% �. 1 r.4i!/ ...c:i r. ' y -,n='• f -� "'= —.mss; r:. -s- •��' -� �,_�.� �� r_.'- ,7w_•;'.:' >�- er•-�,'•::��-C,�;; �°cT�cc _ .'� 1t18.0 . _.: __ _ .... `fit- • 'T.. (T't -_ '�+1.: ✓�.. •-'> .<:..?.• M• >.{,\ i' •_� .7! N•'':� :.i,_I `- .fit" -.` .'.'w. •T..f..� ___ -�. _.;; �_ t..;�,.,��.,r� i':.i3n_�j�' _ ' _ - _ - r""' -•- T•.�- r. �••1 _�ti..: _: �c- s�:�;e•. •may' -Y.t�= :'-�:7"`'- �-.(•. -�{' =y �-* S'.. 7. �;• -- - �.i��..:. :��, _.1��raC�? Vii• ' �•e-"":_�3.r'f��'` __ _ _r:�'�_�- _ _'�'''��r'a _,f _'- rte_- .,il.. ;4�'�/�•.` >`4� �•�� .ad- .!_yi<+4- }�-•.�� J l California - Congress ^of Parents~ and Teachers -Inc �`.''i --'� 416 Union Building' : e. Second and Broad �- �_: ;.�-� -_�� _ - iray =.- �;�"��•;.��:'�:__ _ '= ',- �= �,s�- s�_n'; *`�� z. Diego l ' California -__ : °r�r �.- • .- x �, _ y ie ;�� • �, • - �; _. _. :._;. _ •A '� _r ' L .. Vii_:. .:..+r•i.:- ,'+�'- }- .�...�j f.:.,t` ' c• '17 ��Y- �' .. Y .. _y�c.�t:•�. -. k-•? .�.; Y:4cc "4v --b:= r3i3� ,��. �: < -a+. K�,; �'> ''�'v �K. -�-✓'. . r :Reference is made to "he evidence submitted for use in deter - :�- f� -•.•. mining the status of your local as'sociatiom for Federal income -: .. tax purposes. ' In Bureau ruling dot =': .,:..;, ._:•'. � - • .:_ .. _'` : .`'._:. _ -. . —_ =�;�_�' ed February 26, 1943, it'-xas held that you are entitled to, exemption from Federal income tax under the provisions of section 101 (6). of the Internal Revenue Code and - corresponding provisions of prior revenue acts as it is shown that you are organized and operated exclusively for educational purposes. It is the ooinion of this office, based upon the evidence presented, that you and the local associations appearing in your Year Book 1943- 194 -4,- California Congress of Parents and Teachers, Inc., are entitled to exemption -from Federal income tss under the provisions of section 101(6) of the Internal Revenue Code and corresponding provisions of prior revenue acts, as it is shown that you and the local associations are organized and operated exclusively for educational purposes. ,Accordingly, it will not be necessary for you and such associations to file returns of income unless there is a change -in your organization, purposes or methods of operation. You should furnish the Bureau annually, on the calendar year basis, lists in quadruplicate showing only the names and addresses �of any-new local associations and -the nsma3 and addresses of any _local associations which for any reason have ceased to exist. Such annual lists should be accompanied by a statement sworn to by one _ A��— of your principal officers as to whether the information heretofore n submitted by you on which thin ruling is based is applicable in all �YJ'•�' respects to the associations appearing on the lists and should be ICTORY forwarded ao as to reach this office not later than Februax- Mim 15 of BU, the following year. us ' _T- -.. Calif :.= -.,, ,_ ._ - ::::•�;. - .._.._ �r.s • =`•,- ornia Con re s Parents and Teachers s of Pare , 7nc. _ _ - _��,-- �;�:��,,,5: ;.. -IT:: :_Since. any organizat.on which is exert from Federal income tai under the provisions of section 101 of the Internal Revenue �.:ti�'`,`•- �':; - =bode also is exempt from the capital stock tax pursuant to the ;_ eipress provisions of section 1201(a) (1) of the Internal Revenue :..Cade, you and the -local associations appearing in your Year Boot 1943 -1944 will not be required to file capital stock tax returns: �� .�.. 'for future years so long as the exemption from income Paz is effective: � Tirthe rmo re, under substantially: . iden tiosl J` authority , c on', - . -rte ='� rw•..: - `. t3ined in sections 1426 and 1607 of the Code and /or corresponding 'f• ''r. provisions of the Social Security Act, the employment taxes im- posed by such stfttutes are not applicable to remuneration for services performed in, your employ or in the employ of such asso- ciations so long as the conditions prescribed above for retention of an. exempt status for income tax purposes are met. Contributions made to you and the local associations listed are deductible by the donors in arriving at their taxable net income in the menner and to the extent provided by section 23( 0) and (a of the Internal Revenue -Code and corresponding provisions of prior revenue acts. - Bequests, legacies, devises or transfers, to or for your use or for the use of such loo-al associations are deductible in ar- r'_ving at the value of the net estate of a decedent for estate ta= -_ purposes in the Manner and to the extent provided by sections 812(d) and 861(a)(3) of the Code and/or corresponding provisions of prior revenue acts. Gift3 of property to you or them are deductible in conout:ng not gifts for iM tax g purposes in the manner and to the extent provided in section 1004(a) (2) (B) and- 1C04(b)(2) and (3) of the Code a.nd /or corresponding provisions of prior' revenue acts. The collector of internal revenue at Los Angeles, California, is being advised of this action. By direction of the Commissioner. - 1�.E ., Sy 7:�4_ 6 bt4I,, Respectfully, Deputy Co ionor. (� SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 1 Z -1 MEETING DATE: May 3, 1989 ORIGINATING DEPT.: Planning AGENDA ITEM: 110PCITY MGR. APPROVAL SUBJECT: Heritage Resource Designation for property at 14510 -14540 Big Basin [day (I1P -4) Recommended Motion: Conduct public hearing, introduce ordinance. Report Summary: The Heritage C HP -4, adopting (Judge James E Resource. The as required by Fiscal Impacts: None. Dmmission recommends adoption of ordinance property at 14510 -14540 Big Basin Way Foster House) as a Designated Heritage property meets the criteria for designation Chapter 13 of the City Code. Attachments: Staff Report with Ordinance HP -4 attached. Motion and Vote: D 0919W o1 O&MZ19(n)(5Z 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867 -3438 MEMORANDUM TO: City Council DATE:April 27, 1989 FROM: Valerie Young, Associate Planner Secretary to Heritage Commission SUBJECT: Heritage Resource Designation for 14510 -14540 Big Basin Way (HP -4) ----------7------------------------------------------------------------------- The Heritage Preservation Commission received an application for Heritage Resource Designation for property at 14510 -14540 Big Basin Way, known as the Judge James E. Foster House. An application for designation of this property was originally submitted in 1984; the application was subsequently deactivated in 1985 for incompleteness. The applicant now wishes to proceed with the designation. After careful consideration of the application and supporting materials, the Commission determined that the property meets the criteria for designation, per Section 13- 15.010 of the City Code. At their March 15, 1989 meeting, the Commission voted unanimously to recommend to the City Council approval of the designation. The Commission would like to qualify their recommendation however, by stating that the action should not be seen as one which encourages the relocation of historic structures. Relocations should only be used as a preservation' method when other methods are not available or not feasible. When structures are moved, they should follow the Secretary of the Interior's standards for rehabilitation and relocation, as occurred with this property. RECOMMENDATION The City Council should conduct the public hearing and, if it can make the findings for approval, introduce the ordinance designating 14510- 14540 Big Basin Way as a Heritage Resource. A second reading is required at the next Council meeting, and the ordinance would go into effect thirty (30) days after the second reading. U D�l,uu. Valerie Yodhg Associate P anner Attachments: 1) Ordinance HP- 4 2) Heritage Commission minutes, 3/15/89 3) Designation application r • ORDINANCE NO. HP -4 AN ORDINANCE OF THE CITY OF SARATOGA DESIGNATING THE PROPERTY KNOWN AS THE JUDGE JAMES E. FOSTER HOUSE AT 14510 -14540 BIG BASIN WAY (APN 517 -09 -071) The City Council of the City of Saratoga hereby ordains as follows: Section 1: After careful review and consideration of the report of the Heritage Commission, the application and supporting materials, the City Council has determined that the findings per Exhibit "A" can be made and hereby designates the property at 14510 -14540 Big Basin Way as a heritage resource. Section 2: thirty (30) This ordin+ required by day of AYES: NOES: ABSENT: ATTEST: CITY CLERK • This designation days from its date ance was regularly law was thereafter 1989, shall become operative and take effect of passage. introduced and after the waiting time passed and adopted this by the following vote: MAYOR • 41 EXHIBIT "A" REPORT OY FINDINGS FOR HERITAGE RESOURCE DESIGNATION OF THE JUDGE JAMES E. FOSTER HOUSE (per Section 13- 15.010 of the City Code) 1. The property meets selection criteria (a) in that it exemplifies and reflects the early pioneer settlement period of Saratoga's history. 2. The property meets selection criteria (b) in that it is identified with Judge James E. Foster, Justice of the Peace and County Roadmaster in Saratoga from 1892 to 1898. 3. The property meets selection criteria (c) in that the structure is characteristic of the early pioneer style distinctive in Saratoga, and even though the structure has been relocated and significantly reconstructed, the owner has maintained the original appearance and materials to closely resemble the original house. F Heritage Preservation Commission Minutes— 3/15/89 III. New Business A. Application for Heritage Resource Designation: 14510 -14540 Big Basin Way Chairman Heid gave a brief history of this application, noting that it had originally been submitted in 1984 and deactivated in 1985 for incomplete information. The information that was needed related to how much of the structure was original and how much was new construction. Gene Zambetti, owner and applicant, showed photographs and gave a history of the house move which occurred in 1983. The house was originally on a mud sill and had significant termite and roof damage. The back and one side wall are new, as well as the foundation, floor, roof, and a small addition at rear. The other side wall and the front, including the porch columns, are original. The walls were picked up in pieces and moved to the new site. Zambetti stated that the Secretary of the Interior's Standards for Rehabilitation were used. in the relocation and reconstruction. Chair Heid then led discussion on the application for designation. He felt that the house was a replica and suggested adding the date of relocation /reconstruction to Item C on page 3, to indicate when the building was renovated. Commissioner Ansnes asked if it was the change to a commercial use that required the structural changes. Mr. Zambetti replied in the affirmative. Commissioner Voester felt that the house merits designation, but that this should not be seen as an encouragement to move a structure; she felt that moving destroys the integrity of the house and the neighborhood from which it is taken. Commissioner Cameron felt that the descriptive word "replica" was not appropriate because the house still retained original parts. M/S Voester /Cameron to recommend to the City Council approval of the designation because the property meets criteria (a), (b) and (c) of the findings. The Commission further recommended that the findings be "qualified" as not encouraging relocations in the future and, if structures are moved, they should follow the Secretary of the Interior's Standards for Rehabilitation and Relocation. This designation should not be viewed as precedent- setting for relocated structures. Motion passed unanimously. Commissioners Heid and Landsness left the meeting at 4:15 p.m. Date Received Designation # ��- r HERITAGE RESOURCE DESIGNATION APPLICATION FORM (No Fee) PROPERTY ADDRESS 14510 -14540 Bic Basin -Way NAME OF RESOURCE Judne James c_ FnttPr Nonce PROPERTY OWNER Eugene L. 7amhPtti OWNER ADDRESS P.O. Box 34 Saratnna, raj, grloyl OWNER PHONE OWNER SIGNAT 408 - 395 -0369 ASSESSOR PARCEL NUMBER 517- 09 -n7i PROPERTY DESCRIPTION A. Briefly describe the present physical appearance of the site or structure, including major vegetation features, outbuildings /walls/ fences, and any major alterations from the original condition: REFER: HISTORIC RESOURCES INVENTORY. 1 #7 PROSY SIGNIFICANCE A. Briefly describe historical and /or architectural property, including dates, event importance s and persons associated of the property: h the REFER: #7 HISTORIC RESOURCES INVEN TOF'Y B. List sources used to determined historical value documents, surveys, personal interviews datee� books, copies if available): , and t s - attach REFER: #7 HISTORIC RESOURCES INVENTORY C• Does this site /structure have a county, designation? NONE 2 state or national landmark B. ARCHITECTURAL STYLE Pinnaor fnttane C. YEAR OF CONSTRUCTION EST, 1882 D. NAME OF ARCHITECT OR BUILDER E. APPROXIMATE PROPERTY SIZE FRONTAGE 50' DEPTH g0, ACREAGE F. CONDITION OF STRUCTURE AND /OR SITE Excellent Good Fair Deteriorated G. IS STRUCTURE ALTERED OR UNALTERED? AlTrr)rn H. IS STRUCTURE ON ORIGINAL SITE OR HAS IT BEEN MOVED? „ 1�1,rE REFEP.: #7 HISTORIC QESO'RCES INVENTORY I. PHOTOGRAPHS Please attach photographs showing all four elevations of the structure or site. Indicate date taken. IMPORTANT Prior to submitting an application for heritage resource designation, the following should be read carefully: I, the applicant, understand that by applying for designation of my property as a heritage resource, that such property will be subject to the provisions of Chapter 13 of the Saratoga City Code. I also agree that these provisions will be complied with as well as any conditions upon which the applicati is granted. Signature Date 8/28/89 Address _ P-0-BOX 34 99071 1 . 3 n HISTORIC RESOURCES INVENTORY ( #7 ) IDENTIFICATION 1. Common name: Judge Foster House 2. Historic name: J. E. Foster House 3. Street or rural address: 14510 -14540 Big Basin Way City: Saratoga Zip: 95070 County: Santa Clara 4. Parcel number: 517 -09 -071 5. Present Owner: Eugene Zambetti Address: P.O. Box 34 City: Saratoga Zip: 95070 Ownership is: Public: Private: X 6. Present Use: Commercial /Office Original Use: Residence DESCRIPTION 7a. Architectural style: Pioneer Cottage 7b. Briefly describe the present physical appearance of the site or structure and describe any major alterations from its original condition: This single -story Pioneer cottage was removed in 1983 from its original location at 20680 Marion Avenue to the rear of a retail complex which fronts on Big Basin Way. It is located in the corner of a parking lot, with residences to the rear and to one side. The only remaining portions of the original structure are the front and side elevations, which are the only parts that could be saved because of moving requirements. The roof, floor and interior are new construction. The roof, front facade and front porch have been reconstructed to closely resemble the original. The front wall is of overlap siding with double hung windows. The hipped roof is wood shingled. The front porch features turned columns and posts. An addition to the rear extends out from the west side of the building and has a separate entrance. (photograph here) 8. Construction date: Estimated: 1882 Factual: 9. Architect: Unknown 10. Builder: Unknown 11. Approx. prop. size Frontage: 50' Depth: 80' approx. acreage: 12. Date(s) of enclosed photograph(s): 1988 13. Condition: 14. Alterations: Excellent: X Good: Fair: Deteriorated: No longer in existence: Entire building is new construction, but building closely resembles the original. 15. Surroundings: (Check more than one if necessary) Open land: Scattered buildings: Densely built -up: X Residential: X Industrial: Commercial: X Other: 16. Threats to site: None known: X Private development: Zoning: Vandalism: Public Works project-: Other: 17. Is the structure: On its original site? Moved? X Unknown? 18. Related features: SIGNIFICANCE 19. Briefly state historical and /or architectural importance (include dates, events, and persons associated with the site). This cottage, originally located at 20680 Marion of Judge J. E. Foster, who served as Justice of roadmaster from 1892 until his death in 1898. president of the Soldiers and Sailors Aid Society Spanish - American War. She later married Charles her death, ownership of the property passed to her who lived there for many years. 20. Main theme of the historic resource: (If more than one is checked, number - in order of importance.) Architecture: Arts /Leisure: Economic /Industrial: Exploration /Settlement: 1 Government: 2 Military: Religion: Social /Ed.: 21. Sources (List books, documents, surveys, personal interviews and their dates). F. Cunningham, Saratoga's First Hundred Years, 1967; Santa Clara County Heritage Resource Inventory, 1979. 22. Date form prepared: 4/88 By (name): SHPC Organization: City of Saratoga Address: 13777 Fruitvale Ave. City: Saratoga Zip: 95070 Phone: 867 -3438 avenue, was the home the Peace and County His wife served as at the time of the Allbright and, upon nephew, Bruce Creek, Locational sketch map (draw and label site and surrounding streets, roads, and prominent landmarks): NORTH o X �� ~ 46 M Qr, an Awc . s s r d �-t a � r -- Pwse�cf S,& k SARATOGA CITY COUNCIL A EXECUTIVE SUMMARY NO. Z � AGENDA ITEM (O MEETING DATE: 5/3/89 ORIGINATING DEPARTMENT: Planning CITY MGR. APPROVAL Clof, SUBJECT: Response to letter from Klaus Pache concerning access to Parking District No. 1 from Big Basin Way Condominium Project --------------------------------------------------------------------- - - - - -- Recommended Motion: Review and direct transmittal of draft correspondence responding to the author's concerns. Report Summary: The Council received the letter from Klaus Pache raising issues with regard to access from the new condo and retail project currently under construction on Big Basin Way. Staff has prepared a draft response which indicates that on April 19, 1989, the Council acted to include the condo /retail project in the Landscape and Lighting District which covers Parking District No. 1. Further, the draft response indicates that primary access to the project was approved from Big Basin Way, not from Parking District No. 1. If the developer desires continuous access to the parking district, then arrangements can be made to include the project in the parking district. If restricted emergency access is desired by the developer, then a permanent fixed gate can be required to preclude routine vehicular access to the district and no participation in Parking District No. 1 would be required. Fiscal Impacts: None Attachments: 1. Draft letter 2. Letter dated 3/23/89 from Klaus Pache Motion and Vote A:agenbill c � 1 :17771 =I Z1'I"VVA1_I'A\T'N[ II," • �,AI �.<:.AI]I- OIZNI,A97)O70 408) 867 "141' N DRAFT April 28, 1989 Klaus Pache 14555 Big Basin Way Saratoga, CA. 95070 Dear Mr. Pache: 000N(11, NIEMI3ERS: Kasen Anderson Martha Clevenger David Moyles Donald Peterson Francis Stutzman In your recent letter, you cite concerns regarding access from the condominium project under construction and its access to Parking District No. 1. On April 19, 1989, the City Council moved to include the condo project in the Landscape & Lighting Assessment District requiring the property owner's participation in the maintenance of these improvements in Parking District No. 1. Your letter raised very timely questions which fortunately the Council was able to quickly address by including this project in the maintenance program for the district. Regarding the condo project's access to Parking District No. 1, I should advise you that primary access to the project is via Big Basin Way, and secondary, emergency access was approved through the district to Fourth Street. The developers have the option of limiting access to Parking District No. 1 to emergency vehicles only and installing a fixed gate or participating and joining in the district and paying a pro -rata share in the capital costs to construct the district. I have prepared correspondence advising the developers of their alternatives. Thank you for taking the time to write and express your timely and valid concerns. Please do not hesitate to contact me in the future should any further questions arise. Sincerely, Stephen Emslie Planning Director SE /dsc f I rt 7� +r ��5��rk. ""d x• 4r r... a TJ i><fr �� {+''� �� { . ,y,"„ �� r• - ��'La � r vy� � }yE`'c i F r i-� ~ ... t , � Y .'Sa r r?r':c,... m •ice rr ! • �:�, f� t.: � r�4, "7rud%twn.�n��r�.�Z?uuxtg rib, ; r ' •� i 1 , �, � -. �, � l - a y y r 1 `.Z4�• ay f+j � z,r r°� u / - I - +. S.. -. . t '3� f,,,,,, a• �• ,. ;~'j,4 `� �>z� �, �. it" r lS3e1 ; .t , • '< r S 'a•n i • r yY.t z u ~ r f: i y{- r, f7Y' ' '.r. 7.:. , .••'. March 23 1989 ;•'.' ..,` :: � �. i r J. ', kt r ?i 'x..'} � r� `'^ri„t St` -i iT ; ��J� 4 ��'t' ^"i'l 4 :.�.. 1 w '"7 1 ' Honorable ycit COuI1Ci1 rte" 3 b � t'is' gr..t`pr y ipS 5; f €rf[ is of the: City of Saratoga Saratoga Ca aY iyr , �. •_.1.1 ! rrl .ot`^.} { {. yr'r��L � Dear Members of the City Councils;� { t( ! r ^yC ..ti 5^ t,. �7 lr A' r. Wr JtFyiY! S ry'tis;j'��yt it k 4 !' •: •Z. 2': �at� YY�°h� rii S - It. was with great surprise that* some_.: of us, property owners and financiers of Parking District: No 1 learned.. about. your decision regarding the Condo a,[ccesm..,through: tthe district:° lot•. '}, S, k F.a Zt t N ? ��Y Y r;•, >tY i :tt •.Yf S. ''� i- '. t�.e' vt,,'r,r•f'.2 ,', ;'� ✓.:. y We have. been . assessed for. the privi- ege of being part; of.. the district. since 1:967 and will' e' for the next 5 years .:;,when the bonds mature in Dec ember--.6EI, 4 r f tt.v: tit a%�;r? . ;tY� J4y } . S : -� ` 5 . X_.. •• � .. We understand that the city 4hasx complete ...0urisdictior over " the district:,, but. it. seems very= ;irregular to grant such a r request. without. .even notifying" the: property -:.owners. "in. question 'or.: considering ±to renumerate them '.for their,-past and. present. investment "�'� ,�, f Y ' r Considering the advanced state* of ;the. =condo project. we ,would• like to meet, for a__ working: sess ork-, 41-th- the ::.City .Council. at .the. earliest time convenient t&you 1 ' Personally I: had to n rovide, $25%;0'0.0 bond ' for a future traffic signal on FourtR Street and' Big.• Basin Way before my plans for- the Crazy Horse, addition:, were: approved. „ No such bond was demanded. of the: C ondo Developer-which I: feel 'is 'very partial.. because= hL_m, tenants; and. visitors will enter and ' exit. Fourth Street_ or * to. Big; Basin Way for obvious- safety reasons. a ..S1 erely # Klaus P Owner 14555 '6tg Basfm Way,' 54m "a,, CA 95070 (408) 867-4711 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETING DATE: May 3, 1989 ORIGINATING DEPT: ENGINEERING DEPARTMENT i Z i SUBJECT: Bike Lane - Prospect Road AGENDA ITEM CITY MGR. P OVAL Recommended Notion: Adopt Resolution No. MV establishing bicycle cycle lane upon portion of Prospect Road. Report Summary Presently there is a gap in the bike lane along the southerly side of Prospect Road between Lawrence Expressway and the City's easterly Citv limit. In this reach of roadway there is a very wide outside curb lane (approximately 31' ±) of which vehicles frequently drive in while either making a right turn into one of the businesses along the south side of Prospect or wanting to turn right at Saratoga Avenue. This maneuver has created quite an accident history, by collisions with vehicles turning left from the dual left turn lane during heavy commute. By creating the bike lane outside of the 8' park- ing lane, this unsafe driving in the wide curb lane would be illegal. The Public Safety Commission unanimously supports this recommendation. Fiscal Impacts: The cost to stripe 800 L.F. of Bike Lane, place the necessary signs and paint the legends would amount to approximately $1,000.00 and would come from the Traffic Safety Budget (3033 - 3010). Attachments: 1. Resolution 'No. MV 2. Memo from Public Safety Commission. 3. Memo to Public Safety Commision 4. Accident History. 5. Sketch showing proposed Bike Lane. Motion and Vote: rr RESOLUTION NO. MV- A RESOLUTION ESTABLISHING BICYCLE LANE UPON PORTION OF PROSPECT ROAD The City Council of the City of Saratoga hereby resolves as follows: Section 1: Based upon an engineering and traffic study, and pursuant to to Section 9- 60.050 of the Saratoga City Code, the following designated portion of street in the City of Saratoga is hereby declared to be a bicycle lane. Name of Street Location and Description Prospect Road A one -vay bicycle lane consisting of a 6' wide strip located outside of the 8' parking lane on the south side of Prospect Road, between Lawrence Expressway and the easterly City limits. Section 2: The City Engineer is hereby authorized to designate the here - inabove set forth bicycle lane by the requisite painting and installation of signs designating and delineating said lane.. The above and foregoing resolution was passed and adopted by the City Council of the City of Saratoga at a regular meeting held on the day of , 1989 by the following vote: AYES: NOES: ABSENT: ATTEST: is CITY CLERK MAYOR of saR9 13777 FRUITVALE AVEi\'U I RNIA 95070 � (408) 867 -3438 �f APR g 1989 UNCIL MEMBERS: Karen Anderson April 5, 1989 Martha Clevenger CITY OF SARATOGA David Moyles CITY ENGINEER'S OFFICE Donald Peterson To: Erman Dorsey Francis Stutzman From: Community Services Director Subject: Proposed Bike Lane on Prospect At the April 3, 1989, meeting of the Public Safety Commission, the Commission considered your recommendation to install a bicycle lane on Prospect Avenue. The Commission unanimously endorsed your recommendation. Please feel free to contact me if you have any questions. Todd W. Arg jm cc: PSC Acting City Engineer Peacock 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867 -3438 MEMORANDUM TO: Public Safety Cram issi.on DATE: March 6, 1989 FROM: City Engineer SUBJECT: Bike bane - Prospect RDad There has been a history of accidents developing over the past years along Prospect Road, between Lawrence Expressway and Saratoga Avenue, involving vehicles driving eastbound in the right outside portion of the roadway and vehicles travelling westbound making left turns into gypping areas on the southside of Prospect Road, and vehicles crossing Prospect Road frcan the northside to the southside. These accidents occur on weekdays between 3:00 p.m. and 8:00 p.m., when eastbound traffic is very heavy stop- and -go in the two lanes of travel, which is caused from the signal at Saratoga Avenue. Vehicles wanting to turn right at either Saratoga Avenue or one of the businesses along the southerly side of Prospect Road., drive in the wide curb lane outside of the two designated striped lanes. During this heavy stop-and-go traffic, vehicles will leave an opening'for the traffic wanting to turn left or cross the roadway, which results in a collision with the vehicles travelling eastbound in said wide curb lane. From the existing striped lane line to the curb line on the south side of Prospect Road, there is a distance of 31 feet, which means that we would be able to create an eight foot parking lane along the curb and also stripe a six -foot bicycle lane adjacent to said parking lane leaving a seventeen foot outside eastbound lane for traffic. This would then make it illegal for cars to drive, outside the striped outside traffic lane, in the striped bike lane. We reccannend this solution to discourage the traffic movements which cause the particular type of collision described above. There is an existing bike lane along.. the northerly side of Prospect Road as well as at both ends of the proposed bike lane. Attached is a drawing showing the proposed ing. Also, attached is a list o f S' ity have occurred in the past oak C y Engineer RSS /df Attachment delineation that we are the accidents of the particular four years. -y- C/T Y Of SARA TOGA ENS //VEER /NG DCPWRTAIi 5V7- 7RAff/C- 4CCIMAN ' #1.1 TOR Y _�iQaspEcr ROAo BEZ�VEEN LA`Y,PE/110E crXPN1Y 1, ,#R,4 70 a.4 14114C �anupry ; 1985 �c oiesenf, REPORT # DATE' .DAY T /M& LOCARION P. D. INJ. g5- / 93 2127183 `(/eon 20057 BCY�'E o �'Lv�vrcnce �/ 85 -740 7129185 Mort. l9QO 972 E. of 1, ,wrcwce 8.3-865 915 -85 Thaw 17540 85 -B69 96/83 ir'i, 1740 X/o m . E, oelwrm BS -- /05Z /025 /8S Sri. 1730 86 -SB8 6/Za�86 Thar. /900 1BS06 P�osPe�� 86 -712 816/86 k/ed. 1745 57v'W,, ate, I Q Sf"f 91471619916 Pri. 1800 ZOO' 86 -995 87 -026 117187 kVed 1720 ,fe �l�vre 97-1467 2 17187 rae 1500 350 2 o7rZ 1 87- -352 419187 7hvr. /8GV iIs0— �'�wrcn /030/87 fi'i, 1730 [ate wes a w leswo P�c.spcc� 1!99-10 9 21318.9 1 P ros .916fi,Srm // 3/88 7riu,: 1,655 Sae° 's D w 1,&470 v-- 98 -I20,3 1112.9190 Tie. /8/3 6'� e�lowre 88 - -12 68 12113/88 Tae. 170Z 8010 E. o�Lawrcl.� &8- -1274 /21/4/,&8 Wey 163Z BGb�F afLQwie�ce 89- OS9 No -MEOW x/18/89 1f/ed. 1505 Z /oM% � o�low�e� S m§6moil ? Awy 4,orl rwio 4w ve 77,01C,41- ACC /DENT D /AGR,4M , NOT r0 sCAL E ez"6 j4w.'Are SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM MEETING DATE: _ - May-17, 1989 CITY MGR. APPROVAL ORIGINATING DEPT: ENGINEERING �� y SUBJECT: Easement for Electrical Service at Blue Hills Pedestrian Overcrossing at State Route 85 Recommended Motion: Approve granting easement to State of California for electrical service at Blue Hills Pedestrian Overcrossing at State Route 85. Report Summary We have been requested by the Santa Clara County Traffic Authority to enter into a Right -of -Way Contract and to grant an Easement Deed to the State of California for the purposes of installing electrical facilities at the Blue Hills Pedestrian Overcrossing of State Route 85. This easement is located at the most northwesterly corner of Kevin Moran Park. The electrical facilities will consist of the lighting of the overcrossing. The City Attorney has reviewed both the Right -of -Way Contract and the Easement Deed and has made any necessary changes enabling his approval thereof. Fiscal Impacts: None. Attachments: 1. Right -of-Way Contract. 2•. Easement Deed. 3.' Location Map. Motion and Vote: I SANTA CLARA COUNTY TRAFFIC AUTHORITY Saratoga California 1DIST.ICOUNTYIRTE IP M 1 RIW E A I 19 04 1 SCL 1 85 114.61 1 I I I I I I Citv of Saratoga - Grantor- RIGHT OF WAY CONTRACT Document No. 49333 -1 in the form of an Easement Deed, covering the property particularly described therein has been executed and delivered to Vicki Harris, Right of Way Agent for the Santa Clara County Traffic Authority, herein after referred to as the "Authority ". In consideration of which, and the other 'considerations hereinafter set forth, it is mutually agreed as follows: 1. The parties have herein set forth the whole of their agreement. This performance of this agreement constitutes the entire consideration for said document and shall relieve the Authority of all further obligation or claims on this account, or on account of the location, grade.or construction of the proposed public improvement,'except as provided in the Performance Agreement. 2. It is understood and agreed that the property conveyed by document No.49333 -1 is being donated to the State by the undersigned grantor. Grantor, having initiated this donation, has been informed of the right to compensation for the property donated and hereby waives such right to compensation. (Page 1 of 2) IN WITNESS WHEREOF, the parties have executed this agreement the day and year first above written. City of Saratoga Recommended for Approval: By Right of IVay Arent - Grantor- By Senior Right of JVay Agent SANTA CLARA COUNTY TRAFFIC AUTHORITY By Executive Director No Obligation Other than Those Set Forth Herein Will Be Recognized ROWCONT.DON (Page 2 of 2) EASEMENT DEED SPACE ABOVE THIS LINE FOR RECORDER'S USE DISTRICT COUNTY ROUTE POST MILE NUMBER 4 SCL 85 14.6 49333 -1 The City of Saratoga, a municipal corporation GRANT to the State of California an EASEMENT for the installation and maintenance of electrical facilities and appurtenances thereto upon, over and across that certain real property in the City of Saratoga County of Santa Clara State of California, described as follows: BEGINNING at the Southwest corner of Lot 67 as shown on that certain map entitled "Tract 2970 Blue Hills of Saratoga ", which map was filed for record in the office of the Record of Santa Clara County on July 6, 1961, in Book 134 of Maps at pages 54 and 55; thence along the most Southerly line of said Lot 67, S86 006'34 "E 40.00 feet; thence leaving said line, S57 °36'17 "W 27.24 feet to a point on a line 5.00 feet Easterly of, measured at right angles, and parallel with the Northeasterly line of that parcel of land conveyed to the State of California by Deed recorded on February 10, 1969 in Book 8429 of Official Records at page 124; thence along said parallel line, S32 °23'43 "E 107.00 feet; thence leaving said parallel line, S57 °36'17 "W 5.00 feet to said Northeasterly line of said parcel conveyed to the State of California; thence along said Northeasterly line, N32 °23'43 "W 130.67 feet to the POINT OF BEGINNING. Containing 917 square feet of land, more or less. Together with an easement for ingress and egress across the remaining lands of the grantor for the construction and maintenance of facilities lying within the hereinabove described electrical easement. Bearings and distances contained in the hereinabove description are based upon the California Coordinate System, Zone III. Distances are grid. Multiply grid distances by 1.0000537 to obtain ground level distances. FORM RW 02 -15 (REV. 11 -84) 84 34372 J I Dated this day of 19 Signed and delivered in the presence of STATE OF CALIFORNIA County of On State, personally appeared ss. SUBSCRIBING WITNESS before me, the undersigned Notary Public in and for said County and ❑ personally known to me to be the person whose name is subscribed to this instrument, ❑ proved to be the person whose name is subscribed to this instrument by the oath of a credible witness who is per- sonally known to me, said subscribing witness being by me duly sworn, deposed and said: that this witness resides in the State of California and that said witness was present and saw , County of be the person_ described in and whose name personally known to said witness to party thereto, execute the same; and, that the affiant subscribed subscribed to this instrument as a name as a witness thereto. WITNESS my hand and official seal. (for notary seal or stamp) Signature Notary Public in and for said County and State STATE OF CALIFORNIA County of ss. On County and State, personally appeared before me, the undersigned Notary Public in and for said ❑ personally known to me, ❑ proved to me on the basis of satisfactory evidence, to be the person_ whose name_ subscribed to this instrument, and acknowledged that g .executed it. WITNESS my hand and official seal. Signature Notary Public in and for said County and State THIS IS TO CERTIFY, That the State of California, acting by and through the Department of Transportation, hereby accepts for public purposes the real property described in the within quitclaim and consents to the recordation thereof. IN WITNESS WHEREOF, 1 have hereunto set my hand this da y of 119 By Director of Transportation Attorney in Fact 1 Q 41 yl h •Te j o. Property Cwner A AC Te +OI p/w � [•� e. Remoras t— _cscvn B -,. -crane . cra1 22 230 S uit! _ = •' i44 49333-1 C.T♦ �+ SariT� ■ I.7lGac! 911.' �1031G acl. ilacfr.ul G1uiw•nf S A A i R T ' — .e 5 -v'.. 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R- sj11 RTI IAe J_ C �P/ RY /c �4st A1�N T �— Pl PRORP[CT ROAD G 11 tale DR. > u > AsNfl,YN OAK14AVKN t Q D �. `AOiwP �+S e . D o a O Oioposeo� B[I/f A049 J c JCNAOL � � f �'1 PAR& NORTMA04PTON OR. O ~ > p M O W 9CULLr AVE. MAP 3 u CT. T,•� �4\ O 4 0� r ' Cox z 0 O Z S r O � .l v CN 0 o �Z P. C T. MALLORY CA O CT. JACCAaANDA LA VIO. WINT LM. I i 0 O VIA IESCUELA pal D Z CNARTLRa FCT ' TEN OA, SC44E; �f IALMOUTN Z f 1 T t 0 z TITU I ■ A t u "NOM V O V!41 c a"Dh� r J WA SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. MEETING DATE: p Inq ORIGINATING DEPT: Planning Department AGENDA ITEM CITY MGR. APPROVAL SUBJECT: Urgency Ordinance to Impose a Moratorium on the Creation of New Flag Lots in the R -1 Zoning District Recommended Action: Adoption of Ordinance. Report Summary: This matter was considered by the Council at its meeting on April 19, 1989, at which time it was decided that no action would be taken on the proposed ordinance until the conduct of a public hearing on May 17, 1989. If the Council decides to adopt the ordinance, the procedural requirements are the same. A 4 /5ths vote is required and the measure will remain effective for an initial period of 45 days, after which it may be extended (following the conduct of an additional public hearing) for a maximum period of 22 months and 15 days. An extension for such length would not be required. Staff estimates that approximately 6 months would be needed for a deliberation on this issue by the Planning Commission and the establishment of new regulations if so directed by the Commission. Notwithstanding the conduct of a public hearing, the Council must still make the finding that a current and immediate threat to the public health, safety or welfare exists that necessitates a moratorium during the period in which the issue is being studied. Fiscal Impacts: None. Attachments: Proposed Urgency Ordinance. Motion and Vote: I � - "N-vi�L I NA - � T TIP 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867 -3438 MEMORANDUM TO: Mayor & City Council FROM SUBJECT DATE: 5/17/89 Stephen Emslie, Planning Director Study to Rbvise Subdivision Standards and a Temporary Moratorium for "Flag Lot" Applications Recommended Motion Staff recommends that the City Council enact a moratorium ordinance drafted by the City Attorney. Background The Council has concluded in its recent policy development conference that the Planning Commission initiate and complete a comprehensive program reducing the appearance of residential overcrowding and neighborhood intensification. Prior to initiating workshops and hearings with the Planning Commission, staff is recommending that a temporary moratorium be established to preclude application for minimum access lots or "flag lots" in the R -1 districts that a part of a minor subdivision. Flag lots proposed as a part of a major subdivision (5 or more parcels) would not be affected by the proposed moratorium. The Planning Commission, at its recent policy retreat, discussed the specific land use problem associated with the development of minimum access or flag lots. In general, the Planning Commission noted that flag lot development resulted in concerns regarding privacy, neighborhood intensification and incompatibility. However in certain areas such as the NHR and HC -RD and to a certain extent the R -1- 40,000 districts, the Planning Commission determined that flag lots can be appropriately designed. Primarily, flag lots in less dense neighborhoods are provided ample open space and natural landscape to buffer privacy and compatibility concerns. Further, flag lots in these areas contribute to the countrified appearance by employing driveway access from arterial or collector streets. Analysis Prior to initiating the Planning Commission study of the City's subdivision standards, the staff recommends that a temporary moratorium on flag lots be considered. While staff is sensitive to the "draconian" appearance enactment of a temporary moratorium will have, there are several specific advantages to support such action. First, a moratorium enacted prior to a study will separate policy questions from issues of a specific development proposal. Should the Planning Commission continue to accept and review applications for flag lots while a study occurred, policy questions not yet resolved would inevitably arise. Applications could conceivably be reviewed and judged not by standards, but a presumption of standards based on preliminary findings of a study in progress. This would adversely affect all potential applicants, particularly those that may eventually conform to future regulations. Secondly, a Planning Commission study to add regulations may artificially encourage a spate of flag lot applications from applicants seeking relief under the current more lenient rules. The purpose of the study and Planning Commission analysis is to adopt logical standards to judge impacts caused by this type of development. While the City receives a handful of proposals, the attention fostered by a Planning Commission study could raise the number of applications which would detract from the intended purpose of the study. Lastly, moratoria statutes clearly indicate that such actions are to be used to enable the City to address a specific land use problem. The problem facing Saratoga is that the current code does not address the overcrowding in the City neighborhoods. The moratorium provides the proper tool to create an environment to deal with the problem without suffering the ill- effects of increasing the number of applications. The required Council finding that a "current and immediate threat to the public, safety or welfare which necessitates a moratorium" stems from the City Code's inadequacy in dealing with flag lot development. The problem does not stem from sheer numbers of this type of development application. teph n Emside Planning Director SE /dsc To: Saratoga City Council Regarding: Flag Lots Dear City Council Members: We are definitely aga and we would think in existing residences. and crowding. Street prices are expensive; tiny bit of land. 20251 Merrick Dr. Saratoga, CA 95070 May 12, 1989 inst flag lots. They occur in unplanned spaces nearly all cases they take away privacy from They increase noise, pollution, congestion, parking becomes a problem for everyone. Land however, this is no reason to fill up every City services would be hard to provide for flag lots. Can you imagine what would happen when an earthquake causes a tree to fall across their driveway and their home catches on fire. They would probably blame the city because the firetrucks could not reach their home. Because a flag lot would probably become a public street, intruders would very easily have access to many back yards in the surrounding area, thereby increasing crime. We hope you will pass this ordinance and make it retroactive for any application that has not yet been approved. If a flag lot is not o.k. for tomorrow, it is not o.k. for yesterday if it has not yet been built. &"'t Curt Wilson Lela S. Wilson 20251 Merrick Dr. Saratoga, CA May 11, 1989 To: Saratoga City Council Re: Flag Lot Ordinance y'l Y4 J WIAY 12 1989 I wish to encourage you in your efforts to create an ordinance banning the creation of any more flag lots in Saratoga. Personally, I believe flag lots are an eyesore wherever they occur but particularly bad in a residential neighborhood as nice as Saratoga. Usually they result from adding a house to an existing property where there is insufficient frontage for more than one house. This means one home becomes virtually landlocked and both homes end up with inadequate space surrounding them. Since a developer is currently trying to create a flag lot directly across from my home, I am particurlarly interested in seeing that this ordinance becomes retroactive to all projects which have not received final map approval. Thank you for your efforts in this matter and I applaud your vision. Michael F. Kenrich 20270 Merrick Drive Saratoga, California May 12, 1989 TO: Saratoga City Council 13777 Fruitvale Avenue Y t. This Wednesday, May 17, 1989, you will be considering an emergency ammendment to the Zoning Ordiiinance regarding flag lots. I would like to state my support for a permanent ordinance baning flag lots. Flags lots are a bad idea. They create a hodge -podge look within the neighborhood, and a loss of privacy is suffered by the surounding parcels. The passing of such an ordinance would be a positive step towards curbing some of the questionable development that is spoiling the "country atmosphere" of Saratoga. As a property owner and resident of Saratoga I would like to voice my suppport of an ordinance baning flag lots in Saratoga. Barbara Seacrist 20270 Merrick Drive Saratoga, California