HomeMy WebLinkAbout07-02-1997 CITY COUNCIL staff reports` '«
A
SARATOGA CITY COUNCIL
VA
EXECUTIVE SUMMARY NO. 28�3 AGENDA ITEM V rT
MEETING DATE: July 2, 1997 CITY MANAGER
ORIGINATING DEPARTMENT: City Manager's Office
Jennie Hwang Loft, Administrative Analyst
SUBJECT: Renewal of the Household Hazardous Waste Collection
Agreement with Santa Clara County for FY 1997 -98
Recommended Motion(s): Authorize the City Manager to execute the annual renewal of the
Agency Agreement for the Countywide Household Hazardous Waste Collection Program on
behalf of the City. Approve the Agreement in an amount not to exceed $60,000 to provide
service to approximately 580 Saratoga residents.
Report Summary:
The City of Saratoga currently participates in the Countywide Household Hazardous Waste
Collection Program which provides hazardous waste collection and disposal services and program
publicity to residents of Santa Clara County.
The Mobile Program operates weekend drop -off collection events on a monthly basis, providing
year -round access to residents of cities and the unincorporated County. Currently, there are three
permanent Batteries, Oil, and Paint (BOP) sites to accommodate recyclable household hazardous
waste. These wastes include latex paint, batteries, motor oil, oil filters, and antifreeze. The
estimated costs are $90 per car for the Mobile Program, and $45 per car for the BOP permanent
locations.
Eleven mobile events are scheduled for 1997 -98, two of which are planned to be held at West
Valley College (Attachment II). An estimated 580 Saratoga households took part in the program
in fiscal year 1996 -97 at a cost of approximately $60,000. A participation level of 580 is planned
for 97 -98. As was the case last year, the West Valley events continue to draw a high response
from Saratoga residents.
Similar to last year, the proposed contract for the coming year assumes participation levels in
mobile events and BOP sites will not be predetermined. The County's HHW phone staff will
schedule residents after they have indicated the kind of wastes they have and recommend whether
a BOP or mobile event is appropriate. A copy of the agreement is enclosed as Attachment I.
a
Household Hazardous Waste Agreement
Page 2
Fiscal Impacts:
The expenses for this mandated program are recovered through the rubbish bill surcharge. The
cost of the countywide program is offset by funds obtained by the County from the California
Used Oil Recycling Block Grants. Based on the average cost of $90 per user for the mobile
event, and $45 for the fixed sites, the contract limit is set at $60,000. This amount is programmed
into the adopted FY 97 -98 budget in Program 2026 (Integrated Waste Management) Account
4510 (Contract Services).
Advertising. Noticing and Public Contact:
Posting of the agenda. A copy was also forwarded to the Program Manager at the County.
Consequences of Not Acting on the Recommended Motions:
The Contract would not be approved and the City would be out of compliance with State laws
governing disposal of household hazardous wastes.
Follow Up Actions:
A copy of the signed agreement will be forwarded to the County.
Attachments:
I. Agency Agreement for Countywide Household Hazardous Waste Collection Program
II. 1997 -98 Event Schedule
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 2—F1 F AGENDA ITEM
MEETING DATE: July 2, 1997 CITY MANAGER
ORIGINATING DEPARTMENT: City Manager's Office
PREPARED BY: Jennie Hwang Loft, Administrative Analyst
SUBJECT: Adoption of First Amendment to the County of Santa Clara Countywide
Nondisposal Facility Element
Recommended Motion(s):
That the City Council hold a public hearing, receive testimony, if necessary, and adopt a
resolution adopting the First Amendment to the County of Santa Clara Countywide Nondisposal
Facility Element (NDFE) as the City of Saratoga's NDFE.
Report Summary:
In 1989, AB 939 was passed which requires municipalities to adopt plans identifying strategies to
reduce landfilled waste by 25 percent in 1995 and 50 percent in 2000. These plans are called
Source Reduction and Recycling Elements (SRREs).
Under State law, cities and counties must adopt a Nondisposal Facility Element (NDFE) for all
existing or proposed nondisposal facilities that are needed to implement local SRREs. A
nondisposal facility includes recycling facilities, yard waste composting facilities, and transfer
stations. A nondisposal facility does not include landfills or facilities that burn wood waste for
fuel.
On December 7, 1994, the City Council held a public hearing and adopted the County of Santa
Clara Countywide NDFE (Resolution 94 -51) pursuant to the requirements of AB 939. That
NDFE identified the facilities needed to implement waste diversion goals in Santa Clara County.
Recently, an application was filed with the County of Santa Clara for approval to construct the
Dunne Ranch Compost Facility in the southern part of the county near the Pacheco Pass. A map
and fact sheet for that facility are shown on pages 21 and 22 of the proposed amendment to the
NDFE. This facility would primarily serve the jurisdictions of Saratoga, Campbell, Los Gatos,
and Monte Sereno as a composting facility for the yard waste collected in these communities.
The currently adopted NDFE must be amended in order to allow approval of the proposed Dunne
Ranch facility.
Adoption of First Amendment to County of Santa
Clara Countywide Nondisposal Facility Element
Page 2
The proposed First Amendment to the County of Santa Clara Countywide NDFE, prepared by
County staff, has been recommended for approval by the Solid Waste Technical Advisory
Committee and by the Local Task Force (the Solid Waste Commission of Santa Clara County).
State law requires that at least one public hearing on the amended NDFE be held in each
jurisdiction to be served by the facility prior to adoption. A notice was placed in the Saratoga
News advising the public of this hearing in accordance with State regulations.
Fiscal Impacts:
There is no fiscal impact as a result of this action.
Alternatives:
Adoption of this amended NDFE could be continued until July 16 if the Council desires additional
information prior to taking action.
Attachments: I. Resolution Adopting the First Amendment to the County of Santa Clara
Countywide Nondisposal Facility Element (NDFE)
II. March 5 letter from County of Santa Clara
III. April 18 letter from Local Task Force
IV. Copy of the County of Santa Clara First Amendment to Countywide NDFE
County of Santa Clara
Solid waste Commission of Santa Clara County
Integrated waste ivmanagement Program
1 735 North First Street, Suite 275
San Jose, California 95112
(408) 441-1198 FAX (408) 441 -0365
March 5, 1997
Margaret J. Rands, Program Manager
Integrated Waste Management Program
County of Santa Clara
1735 North First Street, Suite 275
San Jose, CA 95112
Dear Ms. Rands:
Attachment II
The Solid Waste Commission of Santa Clara County, acting as the County Local
Task;Force (LTF), has reviewed the First Amendment to the County of Santa Clara
Nondisposal Facility Element (NDFE), as required by Public Resources Code Section
41734 (a) and (b). LTF review and comment focuses on potential regional impacts of
the NDFE.
The nondisposal facilities described in the NDFE are expected to assist all
jurisdictions in the County in their efforts to meet or exceed state mandated waste
stream reduction goals. The LTF believes that the facilities included in the NDFE
will positively impact the region.
Sincerely,
Chair
Solid Waste Commission of Santa Clara County
cc: Michelle Lawrence, California Integrated Waste Management Board
Commissioners: Joe Simitian, Chair; Ralph Faravelli, Trixie Johnson, Rosemary Kamei, Barbara Lee, Linda Lubeck,
John McLemore, Suellen Rowlison, Jack Walker, Patricia Williams
W
Attachment III
County of Santa Clara
Solid waste Commission of Santa Clara County
integrated waste Management Program
173S North First Street, Sure 275
San Jose California 95112
(408) 441-1198 FAX (6QH) 441 -0365
April 18,1997
TO: City Representatives of the Technical Advisory Committee
FROM: Michael D. Perry, Solid Waste Program Analyst
SUBJECT: Adoption of First Amendment to the Countywide NDFE
Attached is the First Amendment to the Countywide Nondisposal Facility Element
(NDFE). The Amendment includes a Fact Sheet and Map for the proposed Dunne
Ranch Compost Facility (Facility) to be located in an unincorporated area of
southern Santa Clara County, and minor changes to other sections.
jurisdictions that will utilize the Facility to meet the waste reduction and recycling
goals of AB 939 are required to include information about the Facility in their NDFE,
and will need to take action to adopt the Amendment. jurisdictions which do not
expect to use the Facility do not need to take action to adopt the Amendment.
The Amendment has been reviewed by the Technical Advisory Committee and the
Local Task Force (the Solid Waste Commission of Santa Clara County). A copy of
the required comment letter from the Local Task Force (LTF) is attached.
In accordance with Section 18766 of Title 14, Chapter 9, Article 7.0, each jurisdiction
wishing to adopt the Amendment must:
• Notice a public hearing for the purpose of adopting the .Amendment at least
ten (10) days in advance of the scheduled public hearing
• Conduct a public hearing to receive comments on the Amendment from the
public, and close the hearing
• Immediately conduct a second public hearing for the purpose of adopting the
Amendment by resolution of the city /town council (a sample resolution for
use by jurisdictions is attached)
• Send a copy of the executed city or town adoption resolution to the County
The County Integrated Waste Management Program will submit three copies of the
Amendment, the LTF comment letter, and copies of the city /town adoption
resolutions to the CIWMB on behalf of jurisdictions which adopt the Amendment.
Please give me a call if you have questions regarding adoption of the Amendment.
Commissioners: S. Joseph 5imitian, Chair; Ralph Faravelli, Trixie Johnson, Rosemary KameL Barbara Lee,
Linda Lubeck, John McUmore, Suellen Rowlisoay Jack Walker, Patricia Williams 4'A%
TOTAL P.02
Attachumt IV
County, ofSanta Clara
First Am endlnent
to the
Cou,
n ii e
Nondis.posal Fad*lity
�o
Element
A 1 '
March 1
.a.
Water Tank:
••� • ✓' / 5 1 1. '`moo :� I ..:.���.
� °b " l.. � :- r " ��` � `� ! � 1 -.r• - ('.1228: ;•. �.
` �• yip - - I . !tiJ ' "/r r - - \\ _ / ?,`i
e
rt gam-
A
°n /\ Sari Felipe
ZIZ
PROJECT
1 i
154 SITE
Water Tank
u
_-
1�11 ,.. 172 \ v10
:..... :. •• r - Bbl 436
... vim`•, �a ..IBr-' .. _ _
157 w •° JOB _
Windmill N _ o S • A d� 1`t
r 155a >' >> , �@
• M,. a 178 O •,� L• = -
•169 • >• °•'
a
X11 • ° Ap �� =- - .. .
Figure 2
Drawn by:
Valley's Pride Composting Facility Date:
Detailed Location Map
Scale:
21
Amendment 1: County of Santa Clara Countywide NondisPosal Facility Element Page 22
Fact Sheet #10
Dunne Ranch Composting Facility
Gilroy, California
TYPE OF FACILITY:
The proposed Dunne Ranch Composting Facility (Facility) site is owned by Maynard
Guderian and Partners. The Facility will be operated by Valley's Pride Landscape
and Agricultural Products, of San Jose. The Facility operators anticipate beginning
operations in late 1996 or early 1997. Composting operations will take place on
about 10 acres of a former cattle feed lot. The parcel is surrounded by agricultural
and grazing land, and has an improved all- weather surface of concrete, asphalt and
compacted soil. The Facility will not be open to the general public, but will serve as
a composting facility for green waste received and processed at the Guadalupe
Landfill in San Jose. The Landfill accepts source separated yard waste from curbside
collection programs, from, commercial gardeners, and the general public.
Source separated green waste will be processed at the Landfill and the ground
material will be transported via ' high - volume transfer trucks to the Facility on a
daily basis. Incoming material will be stockpiled prior to incorporation into
windrows (typically within 2 days of arrival). The material will be composted in
windrows over a twelve week period. Moisture content and temperature will be
monitored using a water truck, front -end loaders, and a windrow turner. Finished
compost material will be screened to size and trucked off -site to markets. Some
unfinished compost may be moved off -site to markets based on market demand.
FACILITY CAPACITY:
Maximum annual capacity of the proposed Facility is anticipated to be
approximately 250,000 cubic yards. The Facility will process approximately 200 tons
of green waste per day.
ESTIMATED DIVERSION RATE:
The proposed Facility is expected to divert between 99% and 100% of the pre-
processed green material trucked to the site from the Guadalupe Landfill.
JURISDICTIONS SERVED:
The proposed Facility would serve all of Santa Clara County. The Facility would
primarily serve the jurisdictions of Campbell, Los Gatos, Monte Sereno, San Jose,
Saratoga, and unincorporated areas of Santa Clara County. Small amounts of
agricultural materials may be received from Gilroy and Hollister.
FACILITY LOCATION:
The proposed Facility would be located on San Felipe Road, just off of State Highway
152 (Pacheco Pass), south of Gilroy, in the southern portion of unincorporated Santa
Clara County.
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITE
MEETING DATE: JULY 2, 1997 CITY MGR.:
ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD
SUBJECT: Approval of $11,988 contract amendment with DMS
Horticultural Services, Inc. for median island landscape
maintenance services
Recommended Motion(s):
Move to approve an $11,988 contract amendment with DMS
Horticultural Services, Inc. for median landscape maintenance
services through June 30, 1998.
Report Summary:
The adopted budget for FY 97 -98 assumes a reassignment of park
maintenance staff from median landscape work to park maintenance
work, by entering into new contracts for median landscape
maintenance services with one or more maintenance contractors.
To implement this change, staff recently solicited bids from the
two maintenance contractors currently providing landscape
maintenance services for the various LLA landscape districts and
City facilities. A summary of the bids received for the median
locations throughout the City presently maintained by City staff
is on the attached sheet.
In all instances, DMS Horticultural Services, Inc. of San Jose
submitted the low bid. This firm is currently maintaining two of
the LLA landscape districts and is providing satisfactory
service. A further check of references in other cities where
they are performing similar contract landscape maintenance work
reveals no apparent problems or concerns with expanding their
scope of work in Saratoga. As such, it is recommended that the
proposal from DMS Horticultural Services, Inc. dated June 16,
1997, be accepted by the City by authorizing an amendment to
their existing contract dated July 1, 1996, to include the median
landscape maintenance services. The additional work would
increase the amount of their contract by $11,988 in FY 97 -98.
VIRREWRES
The adopted budget includes $54,000 in Activity 35 (Medians and
Parkways), Account 4535 (Maintenance Services), for this work
which was staff's estimate of the cost of the work at the time
the budget was developed. Because of the large discrepancy
between the bid and budget amounts, staff has carefully reviewed
the bid with DMS Services to make sure that prevailing wage rates
have been factored into the bid along with the full scope of
work. Staff is satisfied that DMS has considered all of the
contract requirements and does not expect that any problems or
unforeseen costs will arise after the contract amendment is
issued. To further protect the City however, staff will request
a Performance Security from DMS in the amount of $12,000 to
ensure services will be provided through June 30, 1998.
MUZZMAX-TER-W-MI •
Nothing additional.
The contract amendment will not be approved. The Council may
make specific findings to reject the proposal from DMS in order
to accept the proposal from Diablo Landscape Services, Inc., or
reject both proposals and direct staff to rebid the work.
However, staff does not believe that rebidding the work will
result in any lower or better bids and in the meantime, City
staff will have to continue maintaining the median islands thus
delaying the reassignment of staff to more pressing park
maintenance needs.
Follow U8 Actions:
The contract amendment will be issued to DMS.
1. Bid summary sheet.
2. Bid proposal from DMS dated June 16.
3. Bid proposal from Diablo Landscape, Inc. dated June 9.
Median Landscape Maintenance Bid Summary
July 2, 1997
Diablo
DMS
Landscape
Horticultural
Location
Maintenance, Inc.
Services, Inc.
Allendale Avenue
$225
$102
Fruitvale Avenue
Burgandy to San Marcos
$195
$85
Allendale to Saratoga
$250
$93
Prospect Road'
$270
$122
:'Saratoga Avenue
Fruitvale to Ranfre
$175
$93
McFarland to Lawrence Expwy.
$575
$138
Saratoga — Sunnyvale Road
Big Basin to Verde Vista
$295
$141
Verde Vista to SPRR X —ing
,$995
$225
TOTAL PER MONTH
$21980
$999
ANNUAL COST
$35,760
$11,988
DMS
DMS
HORTICULTURAL
SERVICES. INC.
1F1 Aii,-w.ns'Avct)(it,,
S, (n Jose.
C"!b/o�rnr,7 95 IN,
DMS Horticultural Services, Inc.
Revised Proposal for Median Maintenance
City of Saratoga
June 16, 1997
FRUITVALE: From San Marcos to Burgundy
Irrigation check and hand weeding once per month. Shrub pruning, and tree clearance quarterly.
Ferdllm and pre emergent weed control two tinges per year. Pest control as needed.
$85.00 per month
Al I.ENDALE
Same frequencies as above.
S 102.00 per month
FRUITVALE: From City Center to Saratoga
Same frequencies as above.
593.00 per month
SARATOGA AV.: From Mc Farland to Lawrence
Same frequencies as above.
$138.00 per month
SARATOGA AV.: From the Library to Ranfree
Same frequencies as above.
$93.00 per month
PROSPECT: From the Credo to Titus
Same frequencies as above.
$122.00 per month
DMS
HORTICULTURAL
SERVICES. INC.
,;,I/? Jose.
i'.i1/rinlrllri 9.5I;V
SARATOGA \SUNNYVALE: From the Tracks to Verde Vista i a X 1 »F) ,,K�.!,.ra•�
Signage per Cal Trans requirements. Irrigation Check, and hand weeding once per month. Shrub pruning
and tree clearance quarterly. Fertilizer and pre emergent weed control two times per year. Pest control as
needed.
5225.00 per month
SARATOGA \SUNNYVALE: From Verde Vista to The Village
Same frequencies as above.
$ 141.00 per month
JUN -09 -1997 16:17 FROM LANDSCAPE OFFICES TO 8681278 P.02
i
i
DIABLO LANDSCAPE MANAGEMENT, INC.
I
250 Commercial Street San lose California 951 12
Telephone (408) 288 -2940 Fax (408) 297 -6489 Calif. Cont. Lic. #637988
PROPOSAL SUBMITTED TO: DATE:
Cite of Saratoga June 9, 1997
i
ATTN: j JOB NAME.
Mr. Bob Rizzo City of Saratoga
STREET:
13777 Fruitvale ANIenue
CITY, STATE, ZIP CODE:
Saratoga, CA 95070
i
PHONE:
Office: (408) 868 -1200 Fax: (408) 868 -1278
JOB NUMBER.
+1810
JOB LOCATION:
13777 Fruitvale Avenue
Saratoga., CA 95070
WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATE FOR:
LANDSCAPE W bNTENANCE REQUEST
WE PROPOSE TO FURNISH ALL LABOR AND MATERIALS:
I MONTHLY BID: ANNUAL BID:
• FRUITVALE VENUE - (San Marcos- Burgundy) $195.00 $2,340.00
• ALLENDALEi 5225.00 $2.700.00
• FRUI VAU IAVE - (City Hall- Saratoga Ave) $250.00 $3.000.00
• SARATOGA .�VE - (Fruitvale- Renfree) $175.00 $2,100.00
• SARATOGA AVU• - (McFarland- Lawrcncc) $575.00 $6.900.00
• PROSPECT A�rE - (Saratoga Creek - Titus) $270.00 $3,240.00
• SARATOGA SL-NNYVALE RD - (Railroad Tracks
Verde Vista) $995.00 $11,940.00
• SARATOGA SUNNYVALE RD - (Verde Vista
Village Hmq 9) $295.00 $3,540.00
TOTALS: $2,980.00 $35,760.00
i
WE HEREBY PROPOSE TO FURNISH MATERIAL, EQUIPMENT AND LABOR - COMPLETE WITH ABOVE
SPECIFICATIONS FOR SUM OF:
Two Thousand Nine Hundred Eighty Dollars and 00 /100 ------------ ---------------------- (S2,980.00) Mthly
i
THESE PRICES ARE VALID FOR 0 DAYS FROM THE PROPOSAL DATE. TERMS NET 30 DAYS.
Submitted E,-_I�
TOA t "LUNGTON, VICEPRESfDENi /GENER,4L ANAGER
JUN -09 -1997 16:17 FROM LANDSCAPE OFFICES TO
8681278 P.03
.: r-.
DIABLO LANDSCAPE MANAGEMENT, INC.
250 Commercial Street San lose California 95 112
Telephone (408) 2882940 Fax (408) 297 -6489 Calif. Cont. Lic. #637988
Acceptance of Proposal: IThe above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work as specified. Plyment will be made as outlined above.
i
Signature:
We of Acceptance:
Please sign and return one copy for ourfiles
,iAB MX-drx
TOTAL P.03
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 2_116 AGENDA ITEM S
MEETING DATE: July 2, 1997 CITY MANAGER
%..-# ;4jal"�
ORIGINATING DEPT. Office of the City Manager
Paula Reeve, Assistant, Public Services
SUBJECT: Approve Appointment of Betty Feldheym to HCD CAC
Recommended.Motion(s):
Approve appointment of Betty Feldheym to HCD CAC
Renort Summarv:
The Citizens Advisory Committee is the policy- recommending body to
the HCD Council Committee in the Urban County Community Development
Block, Grant Program. Members of the CAC are selected by City
Councils of the participating cities and the County Board of
Supervisors, and are responsible for reviewing program materials
and developing funding recommendations from the county -wide
perspective. Public Services Assistant Paula Reeve and Volunteer
Coordinator Lori Burns interviewed two applicants for the position
and recommend the appointment of Betty Feldheym. Ms. Feldheym is
active in SASCC and the Chairperson for the Affordable Housing
Committee for the Los Gatos Unitarian Fellowship.
Fiscal Impacts:
None
Advertising, Noticing and Public Contact:
Posting of agenda.
Follow Up Actions:
Notify the applicant of the Councils decision.
Attachment(s):
None
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 1k `G/ AGENDA ITE
MEETING DATE: JULY 2, 1997 CITY MGR.:
ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD
SUBJECT: Motor - Vehicle Resolution designating stop intersections
( Bainter Avenue at Austin Way, and Lancaster Road
at Austin Way), and establishing a "No Stopping"
zone during designated hours on Shadow Mountain
Drive
Recommended Motion(s):
Move to adopt the Motor - Vehicle Resolution.
Report Summary:
Attached is a Motor - Vehicle Resolution which, if adopted, would
accomplish two things. First, it would designate stop
intersections on both Bainter Avenue and Lancaster Road at Austin
Way, where no intersection traffic controls presently exist.
Second, it would establish a "No Stopping" zone on the westerly
side of Shadow Mountain Drive between Glasgow Drive and Miljevich
Drive during the hours of 2:00 p.m. - 3:30 p.m., Mondays through
Fridays.
The Bainter and Lancaster stop signs are recommended in response
to a review of traffic safety concerns expressed by the Site
Director of the Childrens' Creative Learning Center on Austin Way
(see attached letter dated April 2). The Public Safety
Commission considered this matter at their May 12 meeting and
unanimously recommended to the Council that stop signs on both
streets be installed. Staff supports this recommendation from
the standpoint of stopping minor street traffic entering a major
street.
The "No Stopping" zone on Shadow Mountain Drive was requested by
the Principal of the Argonaut Elementary School to improve
traffic circulation at the end of the school day, (see attached
letter dated March 24). The Public Safety Commission considered
this matter at their April 14 meeting and referred the matter to
staff to develop a recommendation to Council. Staff has since
evaluated the request with input from the Sheriff's Dep't. and
supports the creation of the stopping and parking limitations to
relieve congestion across from the school during student pick -up
times.
If the Council adopts the Resolution, the requisite traffic
controls can be installed within the next couple of weeks.
Fiscal Impacts:
Approximately $500 to install the necessary signs and markings.
Sufficient funds for this are programmed in the adopted budget in
Activity 33 (traffic Control).
Advertising. Noticing and Public Contact:
Nothing additional.
Consequences of Not Acting on the Recommended Motions:
The Resolution would not be adopted either in whole or in part.
Follow Up Actions:
The appropriate signs and markings will be installed.
Attachments:
1. Motor - Vehicle Resolution.
2. Letter from Colleen Quinn dated April 2.
3. Letter from Sue Brooks dated March 24.
J
.
April 2, 1997
Mr. Larry I. Perlin
WING cti�
Director of Public Works
13777 Fruitvale Ave.
Corporate Office
Saratoga, CA 95070
794 East Duane Avenue
Sunnyvale. CA 94086
Bus. (888) QLTYCARE
Dear Mr. Perlin:
Fax (408) 732.2774
E -mail: cciccorp @aol.com
My name is Colleen Quinn and I am the Site Director at Childrens'
Creative Learning Center in Saratoga. We are located at 19010
Atherton Campus
Austin Way ( off Highway 9). 1 am writing to inform you o a
299 Alameda delasPul -gas
Atherton, CA 94027
potentially fatal situation regarding Austin Way. Our parking lot is
Bus. /Fax (415) 854 -1431
@aol.com
adjacent to the street, and even though the speed limit is 25 MPH, it
E -mail: ccicath
is frequently disregarded by the motorists using the street. The only
thing separating our children from the cars is our fence. We must
Cupertino Campus
Walk along the street after parking to get into the building. It only
10931 \lrxine Avenue
Cupertino, CA 9i014
takes a second for a child to run out into the street. My fear is that
Bus. /Fax (408) 736.7334
the cars driving down the street are either unaware of our existence
E -mail: cciccup @aol.com
or simply just do not care and could easily hit a child. There is also a
street that runs alongside our school called Lancaster that does not
Saratoga Campus
have a stop sign at the corner. The residents come zipping around
19010 Austin W\ lv
Szirato,_,.i. CA q5 IT 0
Bus. /Fax (408) 395.4290
that corner without stopping or even looking. It amazes me that
as we back out of our parking lot.
•
there haven't been any accidents
Even our mailman has expressed his concern about the street as he
Campus
stops to deliver our mail.
Stanford
1711 Samford Avenue
' rMdord, CA 94305
What we would all like to see is a stop sign at the corner of Lancaster
Bus. /Fax (415) 493.6006
E-mail: ccicst @aol.com
and Austin as well as advance school warning signs at both
•
approaches to the school. Speed bumps in front of the school would
also be nice, but I don't know if this is an option.
Sunnyvale Campus
794 Ea•r Duane .venue
Senn vale, CA 94056
We would greatly appreciate your immediate attention to this
Bus. (408) 732.2288
Fax (408) 732.2271
matter. If you have any questions or comments, please feel free to
E-mail: ccicsc @aol.com
give me a call at (408) 395 -4290, Monday through Friday, 9:00-5:00.
Sincerely,
co) wp,. -�
Colleen Quinn
Site Director
:7x
ARGoNAuTELEmFNTARY SCHOOL
"A National Blue Ribbon School"
13200 Shadow Mountain Drive
Saratoga, CA 95070
Tel. #: (408) 867-4773
Mrs. Sue Brooks, Principal FAX # (408) 867 -5737
Larry I. Perlin, Director of Public Works
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
March 24, 1997
Dear Mr. Perlin:
To facilitate traffic at school dismissal time, I would like to request parking restriction signs
on the west side of Shadow Mountain Drive south of MiIjevich which say: "No Stopping
Between 2:00 - 3:30 p.m. School Dismissal Times." This would allow cars to exit more
easily. Please call me if you have any questions at 867-4773.
Sincerely,
Sue Brooks
Principal
Saratoga Union School District
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: JULY 2, 1997
ORIGINATING DEPT.: PUBLIC WORKS
AGENDA ITEM
CITY MGR.:
DEPT. HEAD:
fv�-
SUBJECT: Public Meeting concerning renewal of Landscaping &
Lighting Assessment District for FY 97 -98 - Zones 3 & 6
Recommended Motion(s):
None required. Conduct the Public Meeting and provide any
direction to staff as may be deemed appropriate.
Report Summary:
At your meeting, the Council will conduct the Public Meeting
required by Gov't. Code Section 54954.6(a)(1) when contemplating
the levy of new or increased assessments. The meeting affords
property owners in Zones 3 and 6 the opportunity to comment on
the assessment proposal for the coming year and to ask questions
and request any other information before the Public (Protest)
Hearing which is scheduled for August 6.
No Council action is necessary at this time. Further direction
to staff can be given, and any questions or requests for
information can be referred to staff.
Fiscal Impacts:
None as a result of conducting the Public Meeting.
Advertising, Noticing and Public Contact:
Notice of the Public Meeting was published in the Saratoga News,
and mailed to each property owner in Zones 3 & 6.
PWMWMMILITT�- M01
N /A.
Follow Up Actions:
Depends on any direction provided to staff. The Public (Protest)
Hearing will be held on August 6.
Attachments
1. Sample mailing sent to property owners.
2. Preliminary assessment schedule for FY 97 =98.
3. History of LLA Assessments.
CITY OF SARATOGA
13777 FRUITVALE AVENUE
SARATOGA, CALIFORNIA 95070
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA -1
FISCAL YEAR 1997 -1998
NOTICE OF PUBLIC HEARING
TIME: 8:00 P.M., WEDNESDAY, AUGUST 6, 1997
PLACE: SARATOGA CITY COUNCIL CHAMBERS
13777 FRUITVALE AVENUE
SARATOGA, CALIFORNIA
NOTICE OF PUBLIC MEETING
TIME: 8:00 P.M., WEDNESDAY, JULY 2, 1997
PLACE: SARATOGA CITY COUNCIL CHAMBERS
13777 FRUITVALE AVENUE
SARATOGA, CALIFORNIA
NOTES:
1. THE AMOUNT OF ASSESSMENT CHARGEABLE TO THE ENTIRE DISTRICT IS
$ 105,290.00.
2. THE FOLLOWING ITEMS ARE ENCLOSED:
A LETTER FROM THE PUBLIC WORKS DIRECTOR
A COPY OF THE RESOLUTION OF INTENTION
INFORMATION CONCERNING DURATION OF ASSESSMENTS, REASON FOR
ASSESSMENT, BASIS OF ASSESSMENT CALCULATION, AND SUMMARIES OF
BALLOT AND WRITTEN PROTEST PROCEDURES
BALLOT TO BE RETURNED
O�
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 868 -1200
COUNCIL MEMBERS:
Stan Bogosian
June 12, 1997 Paul E. Jacobs
Gillian Moran
Jim Shaw
Subject: Landscaping & Lighting Assessment District - Renewal for FY 97- 8aldt.Woite
Dear Property Owner:
Enclosed with this letter is important information pertaining to the renewal of
the City's Landscaping & Lighting Assessment District for the fiscal year
commencing on July 1, 1997, (FY 97 -98). The City is required to send you this
information since you are the owner of property within one of the Zones of the
District for which the City has preliminarily determined that it may be necessary
to increase the assessment for next year over the current year's assessment.
Along with this letter, you will find the following information:
• A Notice, which among other things, indicates the dates and times for the
Public Hearing and Public Meeting respectively.
• A copy of Resolution No. 97- 11.3B, adopted by the City Council on
June 10, otherwise known as the "Resolution of Intention ".
• A postcard ballot now required because of the passage of Proposition 218
at last November's statewide election.
• Additional information about the proposed assessment also required by
Proposition 218.
After reviewing the enclosed materials, it is extremely important that you mark
your ballot and return it to the City by the close of the Public Hearing on
August 6 regardless of whether you support or oppose next year's proposed
assessment. To simplify things for you, the ballot is pre - stamped and pre -
addressed. Only those ballots returned in time will be counted to determine
whether an assessment for next year will be levied, and whether the City will
continue to administer on your behalf the services provided through the
assessment district which benefit your property. The City will cease to
administer these services in your Zone if the number of ballots returned in
opposition to the proposed assessment exceed the number of ballots returned in
support of the proposed assessment for your Zone. In that event, the
responsibility for administering these services could be turned over to your
homeowners association if one exists, or to any third party duly authorized to
act on behalf of all of the property owners within your Zone.
Thank you in advance for taking the time to review this information and for
returning your ballot. If you have any questions about these materials or the
assessment district in general, please call my office directly at (408) 868 -1219.
Sincerely,
Larry I. Perlin
Director of Public Works
RESOLUTION NO. 97-11.3.b
A RESOLUTION OF INTENTION TO ORDER THE
LEVY AND COLLECTION OF ASSESSMENTS PURSUANT
TO THE LANDSCAPING AND LIGHTING ACT OF 1972
CITY OF SARATOGA LANDSCAPING AND
LIGHTING DISTRICT LLA -1
FISCAL YEAR 1997 -1998
RESOLVED, by the City Council of the City of Saratoga, California, as
follows:
WHEREAS, pursuant to Resolution No. 97 -11, "A Resolution Describing
Improvements and Directing Preparation of Engineer's Report for Fiscal Year 1997-
1998," for City of Saratoga Landscaping and Lighting District LLA -1, adopted on
March 5, 1997, by the City Council of said City, pursuant to the Landscaping and
Lighting Act of 1972, the Engineer of said City has prepared and filed with the Clerk
of this City the written report called for under said Act and by said Resolution No.
97 -11, which said report has been submitted and preliminarily approved by this
Council in accordance with said Act;
NOW, THEREFORE, it is hereby found, determined and ordered, as follows:
1. In its opinion the public interest and convenience require and it is the
intention of this Council to order the levy and collection of assessments for Fiscal
Year 1997 -1998 pursuant to the provisions of the Landscaping and Lighting Act of
1972, Part 2, Division 15 of the Streets and Highways Code of the State of
California, for the construction or installation of the improvements, including the
maintenance or servicing, or both, thereof, more particularly described in Exhibit "A"
hereto attached and by reference incorporated herein.
2. The cost and expenses of said improvements, including the maintenance
or servicing, or both, thereof, are to be made chargeable upon the assessment district
designated as "City of Saratoga Landscaping and Ligi«ing 01SUictt LLA_ 1," the
exterior boundaries of which are the composite and conso . ;da.u_d arras as more
1
particularly described on a map thereof on file in the office of the Clerk of said Citv,
to which reference is hereby made for further particulars. Said map indicates by a
boundary line the extent of the territory included in the district and of any zone
thereof and the general location of said district.
3. Said Engineer's Report prepared by the Engineer of said City,
preliminarily approved by this Council, and on file with the City Clerk of this City is
hereby referred to for a full and detailed description of the improvements and the
boundaries of the assessment district and any zones therein, and the proposed
assessments upon assessable lots and parcels of land within the district.
4. Notice is hereby given that Wednesday, the 2nd day of July, 1997, at
the hour of 8:00 p.m. in the City Council Chambers at 13777 Fruitvale Avenue,
Saratoga, California, be and the same are hereby appointed and fixed as the time and
place for a meeting by this Council pursuant to Section 54954.6 of the California
Government Code to receive public testimony regarding proposed assessments.
5. Notice is hereby given that Wednesday, the 6th day of August, 1997, at
the hour of 8:00 p.m. in the City Council Chambers at 13777 Fruitvale Avenue,
Saratoga, California, be and the same are hereby appointed and fixed as the time and
place for a hearing by this Council on the question of the levy and collection of the
proposed assessment for the construction or installation of said improvements,
including the maintenance and servicing, or both, thereof, and when and where it will
consider all oral statements and all written protests made or filed by any interested
person at or before the conclusion of said hearing, against said improvements, the
boundaries of the assessment district and any zone therein, the proposed diagram or
the proposed assessment, to the Engineer's estimate of the cost thereof, and when and
where it will consider and finally act upon the Engineer's report.
6. The Clerk of said City be, and hereby is, directed to give notice of said
hearing by causing a copy of this Resolution to be published once in the Saratoga
News, a newspaper published and circulated in said City, and by conspicuously
posting a copy thereof upon the official bulletin board customarily used by the City
of Saratoga for the posting of notices, said posting and publication to be had and
completed at least ten (10) days prior to the date of hearing specified herein.
7. The Office of the City Engineer be, and hereby is designated as the
office to answer inquiries regarding any protest proceedings to be had herein, and
may be contacted during the regular office hours at the City Hall, 13777 Fniitval.e
Avenue, Saratoga, Caiifo. -ni.a. 95070, or by calling (408) 868- 1219.
2
i
Passed and adopted by the City Council of the City of Saratoga, California, at
a meeting thereof held on the 10th day of June, 1997, by the following vote of the
members thereof:
AYES: Councilmembers Bogosian, Jacobs, Shaw, and Wolfe
NOES: None
ABSENT: Mayor Moran
Mayor
Attest:
City Clerk
MSR:dsp THE: WITHIN IN.
June 9, 1997 THAT _
F:\ WPD \MNRSW\273\RES97\ORDLLA2.Jo9 rHIS IS TC I' EA TIFY t ! ? r _ _ _C T Cam-,
pFFICE.
STRUMENT r _
OF
TOGA
CITY G =L°
BY DEPUTY CITY C -E
3
Exhibit A
The design, construction or installation, including the maintenance or
servicing, or both, thereof, of landscaping, including trees, shrubs, grass or other
ornamental vegetation, statuary, fountains and other ornamental structures and
facilities, and public lighting facilities for the lighting of any public places, including
traffic signals, ornamental standards, luminaires, poles, supports, tunnels, manholes,,
vaults, conduits, pipes, wires, conductors, guys, stubs, platforms, braces, transformers,
insulators, contacts, switches, capacitors, meters, communication circuits, appliances,
attachments and appurtenances, including the cost of repair, removal or replacement
of all or any part thereof; providing for the life, growth, health and beauty of
landscaping, including cultivation, irrigation, '
treating for disease or injury; the removal of trimmings, spraying, fertilizing and
f trimmings, rubbish, debris and other
solid waste; electric current or energy, gas or other illuminating agent for any public
lighting facilities or for the lighting or operation of any other improvements; and the
operation of any fountains or the maintenance of any other improvements.
Supplement to Exhibit A
City of Saratoga
Landscaping and Lighting Assessment District LLA -1
Benefits Provided Within Each Zone
Zone 3 - (Greenbriar Landscape District) - Provides for landscape
maintenance of the Seagull Way entrance to Tract 4628, 4725 and
4726, and of the common areas along Goleta Avenue and Guava Court.
Zone 6 - (Sarahills Lighting District) - Provides for
streetlighting in the Sarahills residential neighborhood; Tracts
3392 and 3439.
Duration of Payments
Assessments may be levied annually at a rate not exceeding that described
under Rules for Spreading Assessment (Exhibit 1 enclosed herein) , until 1)
this entire district is dissolved or the within referenced parcel is
detached from the district by City Council action, or 2) a proposal to
increase assessments, beyond those allowed in the Rules for Spreading
Assessment, is approved by vote of the affected property owners.
Reason for Assessment
This assessment is proposed to be levied to provide the work and
improvements described in Exhibit "A" attached to the Resolution of
Intention enclosed herein. This work specially benefits the parcels
assessed therefor since 1) the work is adjacent to the neighborhoods within
which said parcels are located, and results in a) helping to identify,
distinguish and enhance these neighborhoods, including the entrances
thereto; b) helping to improve the quality of life in these neighborhoods
by reducing the potential for -graffiti, eliminating dust and litter,
providing sound attenuation, eliminating the potential for blight, and
providing added security and safety through lighting and an added City
presence; and 2) in the absence of this assessment district, the work and
improvements would not be otherwise accomplished by the City.
Basis of Assessment Calculation
The amounts of the proposed assessments have been calculated in accordance
with the Rules for Spreading Assessment (Exhibit 1 enclosed herein).
Summary of Ballot Procedures
The enclosed ballot should be completed by indicating support for or
opposition to the proposed assessment and the proposed Rules for Spreading
Assessment (copy enclosed) , and should be mailed or hand delivered to the
address printed thereon, to arrive no later than the close of the public
hearing, Wednesday, August 6, 1997.
At the public hearing, the City shall tabulate the ballots. The City shall
not impose any assessment in ay zone where the number of ballots received
in opposition to the proposed assessment exceeds the number of ballots
received in support of the proposed assessment. In the absence of a
negative vote, the City may impose an assessment that is less than the
proposed assessment amount.
Summary. of Written Protest Procedures
Any owner of property subject to an assessment may, prior to the conclusion
of the public hearing, file a written protest with the clerk or, having
previously filed a protest, may file a written withdrawal of that protest.
A written protest shall state all grounds of objection to the proposed
assessment. All protests must contain a sufficient description to identify
the property for which the protest is filed (property address or APN) .
Protests shall be mailed or hand delivered to the clerk at the address
shown at the top of the Notice of Hearing enclosed herein, or hand
delivered to the clerk by the close of the hearing.
Protests filed and not withdrawn by property owners owning more than 50
percent of the area of assessable lands within the entire district will
cause abandonment of the proposal to increase assessments.
EXHIBIT 1
RULES FOR SPREADING ASSESSMENT
The amounts to be assessed against the assessable lots or parcels of land
to pay the estimated cost of the improvements, including the maintenance
and servicing thereof and the costs and expenses incidental thereto, shall
be based upon the estimated benefits to be derived by the various lots or
parcels of land within the assessment district.
The assessment for administrative costs shall be spread equally to all of
the lots or parcels of land located in the assessment district.
The assessment for cost of improvements, including the maintenance and
servicing thereof, in Zones 1 through 7B, 9 through 12, 14 through 18, 22,
25, and 26, as described in Resolution No. 97- 11.38, shall be spread
equally to all of the lots or parcels of land located within each said
respective zone of the assessment district.
The assessment for cost of improvements, including the maintenance and
servicing thereof, in Zone 24, as described in Resolution No. 97- 11.3A,
shall be spread as follows:
Costs related to street lights and street trees shall'be spread to all
the lots or parcels of land located within said zone, proportional to
usable parcel area.
Costs related to the Village Parking District (VPD) parking lots shall
be spread to all the lots or parcels of land in commercial use located
within said zone, proportional to the number of parking spaces
existing in the VPD parking lots that are assigned to each parcel
within said zone, rounded to the nearest one tenth (0.1) of a parking
space. Spaces shall be assigned by adding the total number of spaces
in the VPD parking lots and the total private spaces existing on
assessable parcels, distributing this sum proportionally by weighted
building area, and deducting the number of private spaces, if any,
from the resulting number for each parcel. Weighted building area
shall be defined as actual building area multiplied by a factor
dependent on parcel use, as follows: Retail = 1.0; office /service =
0.5; restaurant = 2.0.
Zones 0, 8 131, 19, 20, 21, and 23 have been either detached or merged with
other zones. A portion of Zone 4 was redesignated Zone 26 in 1997.
Notwithstanding the above, the assessment levied for Fiscal Year 1998 -1999
for each parcel in Zones 2, 3, 6, 11, 14, 161 18, 22, 25, and 26 shall not
exceed the amount indicated in Table 1 attached hereto. In subsequent
years, the maximum assessment for each parcel in said zones shall be the
amount calculated by multiplying its maximum assessment for the previous
year by 1.05.
TABLE 1
MAXIMUM ASSESSMENTS FOR FISCAL YEAR 1998 -1999
MAXIMUM
ZONE ASSESSMENT
3 $ 60.00
6 $ 75.00
BALLOT
CITY OF SARATOGA LANDSCAPING AND LIGHTING DISTRICT LLA -1
FISCAL YEAR 1997 -1998
ZONE 3
EXISTING ASSESSMENT $24.66
PROPOSED ASSESSMENT $40.90
SUPPORT
PROPOSED ASSESSMENT
OPPOSE
PROPOSED ASSESSMENT
BALLOT
CITY OF SARATOGA LANDSCAPING AND LIGHTING DISTRICT LLA -1
FISCAL YEAR 1997 -1998
ZONE 6
EXISTING ASSESSMENT $0.00
PROPOSED ASSESSMENT $50.50
SUPPORT
PROPOSED ASSESSMENT
OPPOSE
PROPOSED ASSESSMENT
CITY OF SARATOGA
LLA -1 DRAFT FINAL ASSESSMENT SCHEDULE
FY 97 -98
ZONE 3
ZONE 6
# OF PARCELS
176
64
FACTOR
0.0494
0.0180
EXPENDITURES
3010 WAGES
$1,298.49
$176.15
(1)
Public Works Dir.
215.35
78.31
Parks Maint. Supt.
814.09
Admin. Sec'y.
103.18
37.52
Sr. Clerk- Typist
165.88
60.32
Park Maint. Leadworker
Park Maint. Worker II
3030 BENEFITS
$371.42
$49.91
(2)
Public Works Dir. :;
61.07
22.21
Parks Maint Sup`t`.,
234.17
Admin. Secy.,, ,fit ;
30.02
10.92
t y t
Sr. Clerk Typit -,.;
46.16
16.79
:
.` Park Maint'Leadsa worker
Park Maint. Workerll
4510 CONTRACT=SERVICES
(3)
4515,' -LEGAL SERVICES
$24.68
$8.98
(4)
4520 ENGINEERING SERVICES
$294!.93
$'407,25
(5)
Engineer's Report%
294193
107.25
New Parcel Charge
4530 REPAIR SERVICES
$270.00
(6)
4535 MAINTENANCE SERVICES
$1,800.00
(7)
5320 ADVERTISING ''''
$24:68
$8.98
(8)
5351 WATER
$375.00
(9)
5352 POWER
$0.00
$2,400.00
(10)
Controllers
Streetlights
2,400.00
-TOTAL
$4,45921
$2,751.25
w!
INDIRECT COST ?;'ALLOCATION
$771.24
$280.45
(11)
TOTAL EXPENDITURES
$5,230.45
$3,031.71
( -) ESTIMATED PROPERTY TAXES
$2,055.00
(12)
( -) CARRYOVER FROM FY 96 -97
($3,581.97)
($302.80)
(13)
$.
(_) TOTAL TO ASSESS
$6,757:42
$3,334.51'
( +) CARRYOVER NOT ASSESSED
($101.89)
(14)
( +) CARRYOVER TO-,FY 98 -99
(_) NET TO ASSESSS'. .
$6,757.42
$3,232:62
FINAL ASSESSMENT
$38.40
$50.50
(15)
C: \WK\LLA9798F
Notes for Assessment Schedule
(1) - Wages for Public Works Director, Admin. Sec'y. and Sr. Clerk -
Typist are spread to each zone per the factor. Wages for Parks
Maint. Sup't. are spread proportionately to landscape districts
only. Wages for Park Maint. Workers are assigned to Zone 24 only.
(2) - Benefits are spread as are wages.
(3) - Contract Services represent one time expenditures above and
beyond routine maintenance and repair costs and are estimated for
each zone annually.
(4) - Legal Services are spread to each zone per the factor.
(5) - Engineer's Report charges are spread to each zone per the
factor. New Parcel Charges are assigned to those zones in which
new parcels have been added from the previous year.
(6) - Repair services are a percentage, generally 15 %, of the
Maintenance Services costs.
(7) - Maintenance Services are the contract landscape maintenance
costs for landscape districts.
(8) - Advertising is spread to each zone per the factor.
(9) - Water is estimated annually for landscape districts based on
historical usage.
(10) - Power is estimated for both landscaping and street lighting
districts based on historical usage.
(11) - Indirect Costs are determined from the City's Indirect Cost
Allocation model and are spread to each zone per the factor.
(12) - Incremental Property Tax revenues are estimated annually for
the original 7 zones of the District.
(13) - Carryover is calculated by the Finance Department per the
audited fund balance numbers from the previous year.
(14) - Carryover Not Assessed generally represents 759.- of the
negative carryover balances for those zones in a deficit position.
The policy is to collect only 25% of any deficit balance in any
given year, thus retiring deficits over a four year period.
(15) - Assessment is the Net Assessment Amount divided by the
number of parcels in each zone except for Zone 24.
SARATOGA LANDSCAPING AND UGHTING ASSESSMENT DISTRICT LLA -1
ANN U A L
ASS E S S ME NT S
ZONE DATE
80 -81 81 -82 - '82 -83 83 -84 84 -85 85 -86
86 -87 87 -88 88 -89 -89 -90 - 90 -91 91 -92 92 -93 93 -94 94 -95 95 -96 96 -97 97 -98
CREATED
- - - - - -- -------------------------------------------------------------------------------------------------------------------------------------
3 4/16/80
$4.76 ' 3 $4.46: $0.00 $0.00 $4.20 $11.60
$8.70 $20.50 $23.06 346.82 $13.14 $15.36 $25.80 $45.21 $25.28 $32.52 $24.86 $36.40
6 4/16/80
$42.03 $36.68 : $0.00 .$15.68 $11.32 $14.78
$16.94 :$10.54 :$10.60 '$10.60: $8.62 $ 8.58 $0.00 $0.00 $25.40 $52.50 $0.00 $50.50
C:IWKWA- SUM.WK1