HomeMy WebLinkAbout07-15-1997 CITY COUNCIL AGENDASARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 2 F1 I
MEETING DATE: July 15, 1997
ORIGINATING DEPT. Community Environment
AGENDA ITEM
CITY MGR
SUBJECT: Award of contract for fuel supply services
Recommended Motion(s):
SB(9)
1. Move to declare G.N. Renn, Inc. of Gilroy to be the lowest
responsible bidder for fuel supply services.
2. Move to authorize staff to issue a standard contract for fuel
supply services to G.N. Renn, Inc. for FY 97 -98.
Report Summary:
Sealed bids for fuel supply services for FY 97 -98 were received on
June 30. Three vendors known to offer these services in this area
were contacted to submit bids, two of which responded. A copy of
the solicitation is attached. Based on the estimated annual
quantities of diesel fuel and unleaded gasoline used by the City,
the low bidder is G.N. Renn, Inc. of Gilroy, the City's current
supplier. Their prices for supplying fuel through June 30, 1998
are $.679/gal. for diesel and $.694/gal. for unleaded gasoline, or
$14,876 estimated total for the year. As this vendor is
satisfactorily supplying fuel to the City at the present time, it
is recommended that the City Council declare G.N. Renn, Inc. to be
the lowest responsible bidder for this service and to authorize
staff to enter into a standard contract for supplying fuel through
June 30, 1998 with this company.
Fiscal Impacts:
The adopted budget contains $16,800 for diesel fuel and unleaded
gasoline purchases in Activity 82 (Equipment Operation), Account
5475 (Fuel).
Advertising, Noticing and Public Contact:
Nothing additional.
Conseauences of Not Acting on the Recommended Motions:
G.N. Renn, Inc. would not be declared the lowest responsible bidder
for supplying fuel and a contract would not be entered into with
this firm. The Council may make specific findings to declare the
second bidder to be the lowest responsible bidder and award a
contract to that firm, or it may reject both bids and direct staff
to solicit new bids. However, staff does not believe that
soliciting new bids will result in better prices due to the few
vendors who are available to supply the quantities of fuel used by
the City in accordance with the City's requirements.
Follow Up Actions:
A standard contract for fuel supply services will be executed with
G.N. Renn, Inc.
Attachments:
1. Memo from Street Maintenance Superintendent dated July 7.
2. Bid solicitation.
DATE: July 7, 1997
TO: Larry Perlin
FROM: Gary Enriquez
SUBJECT: Award of Contract to Supply Gasoline
and Diesel Fuel
ACTION REQUESTED: Declare G.N.Renn INC. to be the lowest
responsible bidder for supplying gasoline and diesel fuel.
BACKGROUND: Proposals were solicited from interested vendors who
furnish and deliver gasoline and diesel fuel. Two vendors responded
with proposals and one vendor had no bid. The comparative costs of
which can be summarized as follows.
ESTIMATED COST
DIESEL GASOLINE PER YEAR
G.N.Renn INC. .679 .694
10 Ronan Ave. X 18500 gal
Gilroy, Ca 95021 $12,839.00
' X 3000 gal
Is 2,037.00
Coast Oil Company .664 .728
4250 Williams Rd. X 18500 gal
San Jose, Ca 95129 $13,468.00
X 3000 gal
$ 1,992.00
Saratoga Gas Corp. 00.0 00.0
12600 Saratoga Ave.
Saratoga, Ca 95070
RECOMMENDED ACTION: Award G.N.Renn INC. of Gilroy Ca. the contract
to supply gasoline and diesel fuel to The City of Saratoga.
G.N.Renn is the same vendor who has been supplying gasoline and
diesel fuel to Saratoga over the past 4 years. We maintain an
excellent working relationship with this company and would like to
continue. Due to the size of our gasoline tank (2000 gal) we have
been able to maintain a "keep filled" status with no interruption.
For cost comparison, the combined estimated annual usage of
gasoline and diesel was multiplied by the bid price for each to
give an estimated combined annual cost of $14,876.00 a $584.00
overall savings to the City.
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13777 FRITITVAI,E AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 868 -1200
JUNE 10,1997
CITY OF SARATOGA
NOTICE INVITING BIDS FOR SUPPLY
OF GASOLINE AND DIESEL FUEL
PRODUCT REQUIREMENTS
('OI *N(11, M EINIIIERS
S(an Bo(
osian
f"11)/ E. ,J,1coos
Gillian Moran
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onnnl(f I _ wolh,
GENERAL
The City of Saratoga is accepting bids for the furnishing and
delivery of fuel products as required. The term of any supply
agreement entered as a result of this bid will be for a one year
period beginning July 1, 1997 subject to one year extensions by
mutual agreement.
QUANTITY
Quantity of fuel delivered per shipment shall be determined by the
City and shall include service on a "Keep Filled" basis.
Estimated usage data for the City of Saratoga is listed below.
Usage figures given are estimated totals based on past consumption.
No minimum or maximum purchase quantities of any product is
guaranteed.
Un- Leaded Gasoline
STORAGE ESTIMATED
CAPACITY ANNUAL USE
(gallons) (gallons)
Automotive
Diesel
STORAGE ESTIMATED
CAPACITY ANNUAL USE
(gallons) (gallons)
2,000 18,500 500 3,000
DELIVERY
Deliveries shall be made to the City of Saratoga Corporation Yard
located at 19700 Allendale Ave. Saratoga, California 95070. All
deliveries shall be made from 8:00 a.m. to 4:00 p.m. Monday thru
Friday. No week -end or after hours deliveries can be accommodated.
RESPONSE TIME
Deliveries shall be made on a "Keep Filled" basis, or within 24
hours after the order is placed. Orders will generally be placed by
10:00 a.m. Thursday.
EMERGENCIES
At all times, the dealer will strive to meet emergency fuel
requirements of the City. During City declared emergencies,
delivery of product shall be available seven days a week.
PAYMENTS
City issues payments to vendors approximately thirty (30) days
after receipt of the commodity (merchandise and /or service) and the
correct original invoice.
SUBMITTALS
Responses to the following questions must be submitted with bid.
1. Should any award be made to your company, explain what
assurance or guarantee will be provided to assure continued
and uninterrupted service should fuel shortages occur.
2. Describe any additional services your company will offer
should any award be made to your company.
3: Vendor must supply at least three references of Public
agencies or firms which currently contract for furnishing and
delivery of fuel products with your firm. These references
shall include:
-- name of public agency or organization
-- name of contact person
-- telephone number of contact person
INSURANCE REQUIREMENTS
Contractor shall carry Liability Insurance in an amount not less
than one million ($1,000,000.00) per occurrence combined single
limit Bodily Injury and Property Damage Liability coverage. Such
insurance shall name the City of Saratoga as an additional insured
and shall include cross liability in favor of City. A certificate
of such insurance shall be furnished to the City prior to the
commencement of work.
Contractor shall obtain and maintain, during the life of the
agreement, Workers Compensation Insurance, covering all of its
employees during performance of work under agreement, with a
company satisfactory to City, and shall furnish to City
certificates issued by such companies showing that all of the above
mentioned insurance has been issued and is in full force and effect
prior to commencing work. Contractor shall be responsible for the
insurance coverage as herein provided of all employees of said
Contractor.
2
Contractor shall likewise obtain Bodily Injury and Property Damage
Liability Insurance to cover vehicles used or maintained by it in
the performance of work covered by these specifications, with
liability limits of not less than one million ($1,000,000.00)
combined single limit per accident. Certificates shall be
furnished as evidence of said coverage.
Said insurance shall provide that the same cannot be canceled
except upon thirty (30) days' written notice to City.
CITY OF SARATOGA BUSINESS LICENSE
Upon award of bid, vendor shall provide proof of a current City of
Saratoga business license.
BIDDING INSTRUCTION
FAILURE TO COMPLY WITH ALL REQUIREMENTS, INSTRUCTIONS AND
CONDITIONS OF THE INVITATION FOR BID AND THESE SPECIFICATIONS MAY
RESULT IN REJECTION OF BID.
No exceptions to or deviations from these specifications will be
considered unless each exception or deviation is specifically
stated as an exception and accompanied by a detailed description of
the exception and /or deviation. If no exception or deviation is
shown, the bidder will be required to furnish the commodity and /or
equipment exactly as specified herein.
The burden of proof of compliance with these specifications is the
responsibility of the bidder.
The City reserves the right to reject, as unresponsive, any offer
not containing all requested information.
The City reserves the right to reject any or all bids received and
to waive any informality or minor defects in bids received.
EVALUATION OF BIDS
Bids will be evaluated for compliance with these bid requirements,
the ability of the vendor to meet service expectations, additional
service provided by vendor, and price. The ability of the vendor to
meet service expectations will be given high importance. ,
Should you have any questions concerning these specifications,
please call Gary Enriquez, Public Works Superintendent at (408)
868 -1244.
3
City of Saratoga
Department of Public Works
BID SHEET
Bids shall be enclosed in an envelope clearly marked:
"BID FOR GASOLINE AND DIESEL FUEL"
and delivered to the:
Director of Public Works
13777 Fruitvale Ave.
Saratoga CA, 95070
NO LATER THAN MONDAY JUNE 30, 1997
The undersigned, upon acceptance, agrees to furnish the
following in accordance with terms and conditions as per City
of Saratoga " Specifications for Gasoline and Diesel Fuel"
dated JUNE 10, 1997 at the price indicated:
Business Name
Business Address
Telephone
Signature of Authorized Representative Date
Base Delivered
Price Per Mark -up Price Per Gallon
Gallon Per Gallon Before Taxes
Diesel $ + $ _ $
Unleaded
Regular
Gasoline $ + $ _ $
4
BID SHEET (continued)
Price to be F.O.B. Saratoga, California
EARLY PAYMENT, DISCOUNT. A o discount is offered for payment
within days.
(Note: No less than 15 days will be considered for purpose of bid
evaluation)
THE FOLLOWING IS REQUIRED INFORMATION.
ANY OMISSION MAY BE CAUSE FOR REJECTION OF BID.
Exact Name and Octane or
Grade of Product Comparable
Product offered Rating
1. Un- leaded Regular
Gasoline
2. Diesel - Automotive
Does your firm hold a current City of Saratoga Business License:
(yes /no)
If yes, please list current City of Saratoga Business License
Number
Bids shall be valid for sixty (60) days following the bid opening
The above signed, under penalty of perjury, declares not to be a
party with other bidder or bidders to at agreement to bid a fixed
or uniform price in connection with this bid.
The above signed recognizes the right of the City Council to reject
any and all bids received and to waive any informality or minor
defect in bids received.
5
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. ?"
�`
MEETING DATE: July 15, 1997
ORIGINATING DEPT. Community Environment
AGENDA ITEM
CITY MGR
DEPT HEAD
0
SUBJECT: Report on complaint of fence height violation -
(Fran Franklin, 15177 Park Drive)
Recommended Motion(s):
Receive report.
Report Summary:
The attached memo from Community Services Officer Rebecca Spoulos
indicates the subject complaint was received by her on April 25.
According to Mrs. Franklin's May 19 letter (also attached), the
complaint may have been filed a week earlier. In any event, the
complaint was logged in sometime in mid to late April and has yet
to be acted upon.
In her memo, Ms. Spoulos indicates that she expects to begin work
on resolving this complaint by the end of the month. Given the
nature of the complaint, and the fact that the City's code
enforcement program has been operating at a reduced staff level for
some time now, I believe this is an acceptable timeframe for
responding to this issue.
As both the Council and Mrs. Franklin are aware, the code
enforcement program is in a state of transition at this time. Ms.
Spoulos is now working a four day a week schedule, and the
recruitment for the full time Sheriff Technician is currently
underway. That position should be filled sometime in August, with
the selected candidate starting work in September. In the
meantime, staff has been meeting with providers of other services
in Saratoga to work out the protocols for routing certain
complaints to these entities for handling. So far, arrangements
have been or are being worked out with Green Valley Disposal Co.
for garbage related matters, the Humane Society of Santa Clara
Valley for animal related matters, County Weed Abatement staff for
weed abatement matters, County Vector Control for certain garbage
and vector related matters, and the Sheriff's Dep't. for abandoned
vehicle problems. These arrangements will then allow for the
City's in -house code enforcement efforts to focus on zoning,
building and other miscellaneous municipal code violations.
Eventually, the response time for resolving these types of
complaints, such as Mrs. Franklin's, will be reduced significantly.
Fiscal Impacts:
None.
Advertising, Noticing and Public Contact:
Nothing additional.
Consequences of Not Acting on the Recommended Motions:
N /A.
Follow Up Actions:
Work on resolving the complaint will begin by the end of the month.
Attachments:
1. Memo from Community Services Officer dated July 10.
2. Letter from Mrs. Franklin dated May 19.
MEMORANDUM
DATE: July 10, 1997
TO: Larry Perlin
FROM: Rebecca Spoulos
SUBJECT: Regarding complaint at 15168 Piedmont Drive
This complaint about a fence came in on April 25, 1997. I am just getting to the April
complaints now. Since the complainant is the only one who can see the fence this
complaint has been a low priority. I should be able to get to this complaint by the end of
July.
5r•�ai ,�.br•F.li
16177 A24 Ot-
Jwwojw, 6.,(,96070
Saratoga City Council
13777 Fruitvale Ave
Saratoga CA 95070
May 19, 1997
Dear Council Members,
On April 11, 1997 my neighbor added an illegal two foot lattice extension to the top of his fence. I phoned the
city to register a complaint and discovered that the office which handled these problems was closed until
April 16th. I was advised by the city to call the Sheriff and have a deputy review the problem. I declined,
preferring to have the Sheriff handle emergency situations.
My husband did stop by the planning department on April 11th and was able to speak to Joe Oncay who
stated that the added fence height was definitely illegal. On April 17th I again called the city to register a
complaint and request the city order the neighbor to remove the extension. I also spoke to Ms Moran to rind
out when I could expect this action to be taken. I was told 1) the community service officer only worked three
days a week and also was on bereavement leave 2) and since she was so backlogged it would take about a
month before the city would even come out to look at the fence 3) this complaint would go to the bottom of
the pile.
I was not very happy with these answers and decided to speak to the city manager about speeding up this
process. It took at least a week of playing telephone tag with Mr Perlin before I was able to speak to him.
The answers I received from Mr Perlin were even more unsatisfactory. He said 1) the community service
officer only worked three days a week and was also on bereavement leave 2) since the repeal of the utility
tax, the city was in the process of developing alternative methods of code enforcement. These methods would
be implemented about July 1st and then maybe 3) the community service officer would be able to devote
some time to handling complaints which were not delegated to other agencies 4) this problem is far more
complicated than just writing a letter demanding that the fence be lowered to its legal height 5) would I
please excerise some understanding and patience while the city tried to work out its problems?
The more I thought about this response the unhappier I became. While it is true that we are only talking
about a fence. It is clearly illegal. I see no reason why this persgn should be allowed to disregard city
ordinances.
Mr Perlin is the "acting " city manager. By July 1st we'll probably have a new city manager who, most
likely, will plead the need for time to familiarize himself with the workings of the City of Saratoga before he
can spend any time resolving infractions of the city ordinances.
I want the city to take action now not at some unspecified time in the future and have this fence brought
down to the six foot height which is specified in our ordinances.
Sincerely,
Fran Franklin
EXECUTIVE SUMMARY NO.
MEETING DATE:
SARATOGA CITY COUNCIL
July 16, 1997
AGENDA ITEM
CITY MANAGER
ORIGINATING DEPT. Office of the City Manager
Paula Reeve, Public Services Assistant
SUBJECT: Memorandum of Understanding (MOU) with the American Red
Cross concerning responsibilities during disasters.
Recommended Motion(s):
Authorize the Mayor to execute the Agreement on behalf of the City.
Report Summary:
A Memorandum of Understanding currently exists between the City of
Saratoga and the Santa Clara Valley Chapter of the American Red
Cross which was signed in 1990. The Red Cross misplaced its copy
of the document and recently asked the City to sign a duplicate of
the original.
The purpose of the Memorandum of Understanding (MOU) is to clarify
the respective roles and responsibilities of the Red Cross and the
City for coordinated response during disasters. The Red Cross
derives its responsibilities from Public Law 4, while the City
derives its responsibilities from the California Emergency Services
Act, the California Master Mutual Aid Agreement, and its own
Municipal Code. The attached MOU consolidates the roles and
responsibilities for all of the above into one easy to understand
document. The agreement, therefore, is actually a summary of
existing law and does not propose any new responsibilities for
either agency.
Fiscal Impacts:
None
Advertising, Noticing and Public Contact:
Posting of agenda.
Conseauences of Not Actina on the Recommended Motions:
The City will not have an Agreement with the Red Cross clarifying
individual responsibilities during an emergency or disaster.
Page 2 - Red Cross Memorandum of Understanding
Follow Up Actions:
Obtain the appropriate signatures and return the origanial
Agreement to the Santa Clara Valley Chapter of the American Red
Cross.
Attachment(s): 1. Memorandum of Understanding Between the Santa
Clara Valley Chapter of the American Red Cross
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY N0. AGENDA ITEM (7)
MEETING DATE: July 16, 1997 CITY MANAGER
ORIGINATING DEPT. Office of the City Manager
Paula Reeve, Public Services Assistant
SUBJECT: Ninth Amendment to Agreement to Provide Local Law
Enforcement Agency Access to the California
Identification System (CAL ID)
Recommended Motion(s):
Authorize the Mayor to execute the Agreement on behalf of the City.
Report Summary:
The City of Saratoga, fourteen other cities, and the County have
participated in the CAL ID Program since its inception in 1988.
The program is routinely used to identify prints found at crime
scenes, and may potentially determine the identity and prior arrest
record of a suspect being booked into jail. It is the only
available resource in Santa Clara County for law enforcement
officials to obtain this type of information.
The amendment extends the term of the original agreement through
June 30, 1998, and includes the proposed operating budget and a
list of cost allocations for each participating jurisdiction.
Fiscal Impacts:
The CAL ID Program costs of $506,200 are allocated based on the
percentage share of population for each participating jurisdiction.
Saratoga's share of 3.880, or $19,641, is included in the Police
Services budget for fiscal year 1997 -98.
Advertising, Noticing and Public Contact:
Posting of agenda.
Consequences of Not Acting on the Recommended Motions:
The Sheriff's Department will not have access to fingerprint
information associated with Saratoga law enforcement activity, and
the future of the countywide program will be jeopardized.
Follow Up Actions:
Execute and return the Agreement to the City Clerk at the City of
San Jose.
Attachment(s): 1. CAL ID Agreement
CITY CLERK
CITY OF SAN JOSE, CALIFORNIA
Office of the City Clerk
801 North First Street, Room 116
San Josk Cailfornia 95110
Telephone (408) 277 -4424
FAX (408) 277 -3285
June 18, 1997
2 4 M7
Grace Cory, Deputy City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga CA 95070
RE: NINTH AMENDMENT TO AGREEMENT TO PROVIDE LOCAL
LAW ENFORCEMENT AGENCY ACCESS TO THE CALIFORNIA
IDENTIFICATION (CAL -ID) SYSTEM
Enclosed is a copy of the above - referenced agreement and one extra
copy of the signature page which contains your Agency's signature
block. This amendment extends the term of the original agreement for
another year and denotes the necessary financial contributions from
each city to cover the operating costs of the Local ID System for fiscal
year 1997 -98.
If required, please have the agreement approved by your
Council /Board and ensure that the authorized officials execute the
document on behalf of your City /County. Even if approval by your
Council /Board is not required, please have the agreement signed by
your Attorney and the appropriate official.
After execution. return the single signature page to Rebecca Ayraud in
the Office of the City Clerk at the above - stated address. After approval
and execution by all the cities involved, this office will compile a
master from all the executed counterpart signature pages of all user
cities and provide your office with a copy for your records.
Thank you for your assistance in the execution and processing of this
8th amendment. Should you have any questions, please call Rebecca
Ayraud at 277 -4428.
Sincerely,
Patricia L. O'Hearn
City Clerk
JRG.CBMIJ
4/15/97
NINTH AMENDMENT TO AGREEMENT TO
PROVIDE LOCAL LAW ENFORCEMENT
AGENCY ACCESS TO THE CALIFORNIA
IDENTIFICATION SYSTEM
THIS NINTH AMENDMENT is made and entered into this day of
, 1997, by and between the COUNTY OF SANTA CLARA, a county of
the State of California (hereinafter "County "), the CITY OF CAMPBELL, a municipal
corporation, the CITY OF CUPERTINO, a municipal corporation, the CITY OF GILROY,
a municipal corporation, the CITY OF LOS ALTOS, a municipal corporation, the TOWN
OF LOS ALTOS HILLS, a municipal corporation, the TOWN OF LOS GATOS, a
municipal corporation, the CITY OF MILPITAS, a municipal corporation, the CITY OF
MONTE SERENO, a municipal corporation, the CITY OF MORGAN HILL, a municipal
corporation, the CITY OF MOUNTAIN VIEW, a municipal corporation, the CITY OF
PALO ALTO, a municipal corporation, the CITY OF SAN JOSE, a municipal
corporation, the CITY OF SANTA CLARA, a municipal corporation, the CITY OF
SARATOGA, a municipal corporation, and the CITY OF SUNNYVALE, a municipal
corporation (hereinafter collectively referred to as "Incorporated Cities ").
RECITALS
WHEREAS, on April 26, 1988, the County and the Incorporated Cities entered
into a-i agreement entitled "Agreement to Provide Local Law Enforcement Agency
Access to the California Identification System" ( "AGREEMENT'); and
WHEREAS, since the date of the AGREEMENT, the County and the
Incorporated Cities have entered into seven amendments to the AGREEMENT to
modify various terms and extend the term of the amended AGREEMENT through June
30, 1997; and
WHEREAS, the County and the Incorporated Cities desire to extend the term of
the amended AGREEMENT for another year;
31312_1. DOC 1
JRG:CBM:I.J
4/15/97
NOW, THEREFORE, in consideration of mutual promises and benefits, the
County and Incorporated Cities agree that the amended AGREEMENT be further
amended as follows:
SECTION 1. Section 3 of the AGREEMENT, entitled "TERM" is amended in full to read
as follows:
"The term of this AGREEMENT shall commence upon the date of
execution of this AGREEMENT by all parties and shall terminate on June
30, 1998, unless terminated earlier as provided herein. It is anticipated
that the parties will renew this AGREEMENT beyond June 30, 1998, by
an express written amendment."
SECTION 2. As required under Section 6.c.3. of the AGREEMENT, a list setting out the
operating budget for fiscal year 1997 -98 and reflecting the financial contributions of
each party to the AGREEMENT for fiscal year 1997 -98 operating costs of the Local ID
System is attached and incorporated into this Ninth Amendment as Exhibit A.
SECTION 3. This Ninth Amendment may be executed in one or more counterparts
each of which shall be an original, but all of which together shall constitute one and the
same document.
SECTION 4. All other terms and conditions of the amended AGREEMENT shall remain
in full force and effect.
WITNESS THE EXECUTION HEREOF, the day and year first written above.
31312_1. DOC 2
JRG:CBM: LJ
4/15/97
APPROVED AS TO FORM: CITY OF CAMPBELL
By Dated:
Town Attorney
APPROVED AS TO FORM: CITY OF MILPITAS
By Dated:
City Attorney
31312_1.DOC 3
By
Dated:
City Attorney
APPROVED AS TO FORM:
CITY OF CUPERTINO
By
Dated:
City Attorney
APPROVED AS TO FORM:
CITY OF GILROY
By
Dated:
City Attorney
APPROVED AS TO FORM:
CITY OF LOS ALTOS
By
Dated:
City Attorney
APPROVED AS TO FORM:
TOWN OF LOS ALTOS HILLS
By
Dated:
Town Attorney
APPROVED AS TO FORM:
TOWN OF LOS GATOS
By Dated:
Town Attorney
APPROVED AS TO FORM: CITY OF MILPITAS
By Dated:
City Attorney
31312_1.DOC 3
L"
JRG:CBM:LJ
4/15/97
APPROVED AS TO FORM: CITY OF MONTE SERENO
By Dated:
City Attorney
APPROVED AS TO FORM: CITY OF MORGAN HILL
City Attorney
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO FORM
By Dated:
CITY OF MOUNTAIN VIEW
B I Dated:
CITY OF PALO ALTO
CITY OF SAN JOSE
Dated:
By Dated:
CITY OF SANTA CLARA
By Dated:
City Attorney
APPROVED AS TO FORM: CITY OF SARATOGA
B L2�v- Dated: -711 k Lq
City Attorney
31312_1.DOC
4
JRGCBM:LJ
4/15/97
APPROVED AS TO FORM
City Attorney
APPROVED AS TO FORM
County Counsel
31312_1.DOC
CITY OF SUNNYVALE
COUNTY OF SANTA CLARA
1A
Dated:
Dated:
i
EXHIBIT A
'97-'98
$ SHARE
$25,380
$28,963
$22,560
$18,115
$ 5,175
$19,209
$39,613
$ 2,176
$18,546
$47,311
$38,817
$65,027
$19,641
$83,673
$71,994
$506,200
SANTA CLARA COUNTY CAI ID
ALLOCATION OF OPERATING COSTS
FISCAL YEAR 1997 -98
1 -1 -96
POPULATION
% SHARE
CAMPBELL
38,250
5.0139
CUPERTINO
43,650
5.7217
GILROY
34,000
4.4567
LOS ALTOS
27,300
3.5785
LOS ALTOS HILLS
7,800
1.0224
LOS GATOS
28,950
3.7948
MILPITAS
59,700
7.8256
MONTE SERENO
3,280
.4299
MORGAN HILL
27,950
3.6637
MOUNTAIN VIEW
71,300
9.3462
PALO ALTO
58,500
7.6683
SANTA CLARA
98,000
12.8461
SARATOGA
29,600
3.8800
SUNNYVALE
126,100
16.5295
CO. UNINCORP.
108,500
14.2224
TOTAL
762,880
100%
EXHIBIT A
'97-'98
$ SHARE
$25,380
$28,963
$22,560
$18,115
$ 5,175
$19,209
$39,613
$ 2,176
$18,546
$47,311
$38,817
$65,027
$19,641
$83,673
$71,994
$506,200
SANTA CLARA COUNTY CAL-11)
PROPOSED BUDGET
FISCAL YEAR 1997 -98
PERSONNEL
Seven Latent Print Examiners $447,840
Holiday Pay /Overtime 25,400
$473,240
NON - PERSONAL
Live Scan Maintenance
$ 0
($20,000 paid thru `98 -'99)
LIT Maintenance
14,360
Fax Maintenance
2,460
(3 @ $820)
Crimcon Maintenance
1,140
Polaroid Film
4,000
Supplies
3,000
Training,
6,000
30,960
EQUIPMENT
Printer
2,000 2,000
TOTAL FY 1997 -1998 BUDGET $506,200
EXHIBIT A
.e P.-
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. ? 9q,10
MEETING DATE: July 16, 1997
ORIGINATING DEPT.: Administrative Services
SUBJECT: 1997/98 BUDGET AMENDMENTS
AGENDA ITEM �-
CITY MGR.
Recommended Motion(s): Approve resolution amending the Fiscal Year 1997/98 Revenue and
Appropriations Budget.
Report Summary: Attached is a resolution amending the 1997/98 Revenue and Appropriations Budget
for the settlement of the solid waste collection agreement and rates. Also included with the resolution
are a Budget Resolution Supporting Worksheet and Resolutions Approved schedule.
On July 2, 1997, City Council approved a settlement agreement with Green Valley Disposal Company
and authorized new solid waste rates.
The settlement agreement calls for a $142,429 payment to Green Valley for unrecovered costs
associated with running the City's recycling program, a.k.a. the recycling balancing account.
The new solid waste rates included an additional $40,731 in refuse surcharges intended to partially
recover the cost of operating the City's stormwater and household hazardous waste programs.
There are sufficient reserves available in the Unappropriated Environmental Programs Fund Balance
for the appropriation.
Fiscal Impacts: Overall revenues increase by $40,731. Overall expenditures increase by $142,429.
Since waste management programs are accounted for in a special revenue fund, there is no impact to
the General Fund. as a result of approving this action.
Specific changes are as follows:
. Fund Revenues
Environmental Programs $40,731.00
The unaudited fund balance as of 6/30/97 was:
Environmental Programs
Expenditures
$142,429.00
$269,634
Transfers
$0.00
1
Follow Up Actions: Post entries to system. Once all the other cities included in the settlement action
have approved the agreement, the City will release the payment to Green Valley.
Consequences of Not Acting on the Recommended Motions: Not applicable.
Attachments
cAexecsumm\exsm071 0.97
2
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 2-Q c? '�? AGENDA ITEM
MEETING DATE: July 16, 1997 CITY MGR.:
ORIGINATING DEPT.: COMMUNITY ENVIRONMENT DEPT. HEAD:
SUBJECT: Final Map Approval for SD 95 -004 (3 lots at 13485
Villa Oaks Lane), Owner: The Thomas E. Burke and Hope F.
Burke 1985 Trust
Recommended Motion(s):
1. Move to adopt Resolution No. SD 95 -004 granting final map
approval of Tentative Map Application No. SD 95 -004 for three lots
at 13485 Villa Oaks Lane.
2. Move to authorize the Mayor to execute the Subdivision
Improvement Agreement.
Report Summary:
Attached is Resolution No. SD 95 -004 which, if adopted, will grant
final map approval for three lots located at 13485 Villa Oaks Lane.
I have examined the final map and related documents submitted to me
in accordance with the provisions of Section 14.40.020 of the
Municipal Code and have determined that:
1. The final map substantially complies with the approved
tentative map.
2. All conditions of the approved tentative map, as contained
in Planning Commission Resolution No. SD 95 -004, have been
completed or will be completed concurrent with development
of the three lots.
3. The Subdivision Map Act, the City's Subdivision Ordinance
and all other applicable provisions of law have been
complied with.
4. The final map is technically correct.
Consequently, I have executed the City Engineer's certificate on
the final map and have filed the final map with the City Clerk
pursuant to Section 14.40.040 of the Municipal Code for action by
the City Council.
Fiscal Impacts:
The subdivider has paid $28,675.00 in Engineering Fees required for
this subdivision.
Follow UD Actions:
The signed map will be released to the subdivider's Title Company
for recordation along with recording instructions.
Consequences of Not Acting on the Recommended Motions:
The final map must either be approved or rejected by the City
Council. If the map is rejected, it would be returned to the
subdivider with findings as to why the map was rejected.
Attachments:
1. Site Map.
2. Parcel Map.
3. Resolution No. SD 95 -004 granting final map approval.
4. Subdivision Improvement Agreement.
5. Planning Commission Resolution No. SD 95 -004 approving the
tentative map with conditions.
iA}Gl
Ahk
REPORT TO THE PLANNING COMMISSION
Application No. /Location: SD -95 -004; 13485 Villa Oaks Ln.
Applicant /Owner: BURKE
Staff Planner: James Walgren, AICP
Date: June 12, 1996
APN: 503 -78 -018 Director Approval:
16465 Villa Uaks Ln.
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OF 01Ir O.• SARA.'OCA 1070 O.R. 0013
RESOLUTION NO. SD -95 -004
RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF SARATOGA APPROVING
TENTATIVE SUBDIVISION MAP
Burke /Stella Investment Co.; 13485 Villa Oaks Ln:
WHEREAS, application has been made to the Advisory Agency
under the Subdivision Map Act of the State of California and under
the Subdivision Ordinance of the City of Saratoga, for Tentative
Subdivision Map approval to subdivide an existing 15 acre parcel
into three single family residential parcels, all as more particu=
larly set forth in File No. SD -95 -004 of this City; and
WHEREAS, this Advisory Agency hereby finds that the proposed
subdivision, together with the provisions for its design and
improvement, is consistent with the Saratoga General Plan and with
all specific plans relating thereto, and the proposed subdivision
and land use is compatible with the objectives, policies and
general land use and programs specified in such General Plan,
reference to the staff report dated June 12, 1996 being hereby made
for further particulars; and
WHEREAS, none of the conditions set forth in Government Code
Sections 66474 (a) - (g) and 66474.6 exist with respect to said
subdivision, and tentative approval should be granted in accord
with conditions as hereinafter set forth; and
WHEREAS, Final Map approval of the proposed subdivision is
contingent on completing the quarry repair and upper Quarry Creek
drainage improvements as specified in this Resolution; and
WHEREAS, the Planning Commission has conducted a duly noticed
public hearing at the June 26, 1996 meeting at which time all
interested parties were given a full opportunity to be heard and to
present evidence and the Planning Commission voted 5 -0 to approve
the Tentative Map request;
NOW, THEREFORE, BE IT RESOLVED that the Vesting Subdivision
Tentative Map for the hereinafter described subdivision, which map
is dated April 2, 1996 and marked Exhibit "A" in the hereinabove
referred file, be and the same is hereby conditionally approved.
The conditions of said approval are as follows:
Community Development
Acknowledged. 1. Future development on all lots shall require Design Review
approval. Building sites shall be left in a natural state
until Design Review approval has been granted and permits have
been issued. Future building and driveway locations and tree
protection measures shall be consistent with the approved site
development plan reviewed by the Planning Commission.
Completed. 8. The owner (applicant) shall submit four (4) copies of a Final
Map in substantial conformance with the approved Tentative
Map, along with the additional documents required by Section
14- 40.020 of the Municipal Code, to the City Engineer for
examination. The Final Map shall contain all of the informa-
tion required in Section 14- 40.030 of the Municipal Code and
shall be accompanied by the following items:
a. One copy of map checking calculations.
b. Preliminary Title Report for the property dated within
ninety (90) days of the submittal date for the Final Map.
C. One copy of each map referenced on the Final Map.
File. No. SD -95 -004; 13485 Villa Oaks Ln.
Acknowledged.
2. Future homes shall be sited and designed to minimize the
amount of pad grading necessary and the removal of significant
existing native trees.
Acknowledged.
3. Landscape plans shall be required for each new home applica-
tion. These plans will need to incorporate native vegetation
to the maximum recommended extent.
Acknowledged.
4. Design review approval shall only be granted upon finding that
the proposed structures are compatible in terms of scale and
design with the existing adjacent residences, that it is in
conformance with the City's Residential Design Guidelines and
that all of the necessary Design Review findings can be made.
Acknowledged.
5. No trees shall be removed without first obtaining a tree
removal permit or unless approved as part of the site
development or landscaping plans.
Acknowledged.
6. Subdivision improvement construction hours shall be restricted
between 7:30 a.m. and 6:00 p.m., Monday through Friday, except
in the event of an emergency which imperils public safety.
The Public Works Director may grant an exception upon his /her
determination of an emergency. No such construction work
shall be permitted on legal holidays.
City Engineer
F _
CQm leted..by—Surveyor-.-
7. Prior to submittal of the Final Map for examination, the owner
(applicant) shall cause the property to be surveyed by a
-
Licensed Land Surveyor or an authorized Civil Engineer. The
submitted map shall show the existence of a monument at all
external property corner locations, either found or set. The
submitted map shall also show monuments set at each new corner
location, angle point, or as directed by the City Engineer,
all in conformity with the Subdivision Map Act and the
Professional Land Surveyors Act.
Completed. 8. The owner (applicant) shall submit four (4) copies of a Final
Map in substantial conformance with the approved Tentative
Map, along with the additional documents required by Section
14- 40.020 of the Municipal Code, to the City Engineer for
examination. The Final Map shall contain all of the informa-
tion required in Section 14- 40.030 of the Municipal Code and
shall be accompanied by the following items:
a. One copy of map checking calculations.
b. Preliminary Title Report for the property dated within
ninety (90) days of the submittal date for the Final Map.
C. One copy of each map referenced on the Final Map.
File. No. SD -95 -004; 13485 Villa Oaks Ln.
d. One copy of each document /deed referenced on the Final
Map.
e. One copy of any other map, document, deed, easement or
other resource that will facilitate the examination
process as requested by the City Engineer.
Fees Paid. 9. The owner (applicant) shall pay a Map Checking fee, as
determined by the City Engineer, at the time of submittal of
the Final Map for examination.
Security Posted.
10. Interior monuments shall be set at each lot corner either
prior to recordation of the Final Map or some later date to be
specified on the Final Map. If the owner (applicant) chooses
to defer the setting of interior monuments to a specified
later date, then sufficient security as determined by the City
Engineer shall be furnished prior to Final Map approval, to
guarantee the setting of interior monuments.
All easements offered on
11. The owner (applicant) shall provide Irrevocable Offers of
Final Map.
Dedication for all required easements and /or rights -of -way on
the Final Map, in substantial conformance with the approved
Tentative Map, prior to.Final Map approval.
Plans submitted and
12. The owner (applicant) shall submit engineered improvement
plans for the common driveway to Parcels 1 and 3 to the Public
approved.
Works Director in conformance with the approved Tentative Map
and in accordance with the design and improvement requirements
of Chapter 14 of the Municipal Code. The improvement plans
shall be reviewed and approved by the Public Works Director
and the appropriate officials from other public agencies
having jurisdictional authority, including public and private
utility providers, prior to approval of the Final Map.
Plan:-.submitted and cleanup 13. Prior. to Final Map Approval, the subdivider shall develop and
complete: implement a comprehensive plan for reclamation of the
abandoned quarry on the property. The plan shall include
elements for removing garbage and loose debris which have been
dumped onto the property, completing grading and drainage
improvements to control sediment runoff, relandscaping to
control soil erosion and to restore native plant species, and
future ongoing maintenance and reporting requirements if any.
The plan shall be prepared by a qualified expert or team of
experts who shall individually or collectively oversee its
complete implementation. Prior to implementation of the plan,
the plan shall be reviewed and approved by the Public Works
Director and any other agencies which it is determined would
have jurisdictional or regulatory authority over its
implementation. Any permits which are needed to implement the
plan shall be obtained prior to implementation and copies
shall be provided to the Public Works Director. All
conditions of any permits shall be adhered to and incorporated
File. No. SD -95 -004; 13485 Villa Oaks Ln.
herein by reference. A final report documenting the
implementation of the plan, which may include as -built
drawings, shall be submitted to the Public Works Director, as
shall copies of any reports which may be required to document
future monitoring efforts.
Fees Paid.
14. The owner (applicant) shall pay a Subdivision Improvement Plan
Checking fee, as determined by the Public Works Director, at
the time Improvement Plans are submitted for review.
Agreement signed.
15. The owner (applicant) shall enter into an Improvement Agree-
ment with the City in accordance with Section 14- 60.010 of the
Municipal Code prior to Final Map approval.
All securities provided.
16. The owner (applicant) shall furnish Improvement Securities in
accordance with Section 14- 60.020 of the Municipal Code in the
manner and amounts determined by the Public Works Director
prior to Final Map approval.
Insurance
17. The owner (applicant) shall furnish a written indemnity
provided.
agreement and proof of insurance coverage, in accordance with
Section 14- 05.050 of the Municipal Code, prior to Final Map
approval.
All utility commitments
18. Prior to Final Map approval, the owner . (applicant) shall
provided.
furnish the Public Works Director with satisfactory written
commitments from all public and private utility providers
serving the subdivision guaranteeing the completion of all
required utility improvements to serve the subdivision.
All permits obtained.
19. The owner (applicant) shall secure all necessary permits from
the City and any other public agencies, including public and
private utility providers, prior to commencement of subdivi-
sion improvement construction. Copies of permits other than
those issued by the City shall be provided to the Director of
Public Works.
Acknowledged.
20. All public and private improvements required for the project
shall be completed and accepted for construction by the
Director of Public Works, Planning Director, and /or the
appropriate officials from other public agencies, including
public and private utility providers, prior to Final Occupancy
approval of any permitted homes on any of the lots.
City Geotechnical Consultant
Acknowledged.
21. All recommendations contained in the Subdivision Soils and
Geology Report (ref. Geologic and Geotechnical Feasibility
Evaluation prepared by Pacific Geotechnical Engineering, dated
November 1995, Project No. 1464EG) , and the City Geotechnical
Consultant's Report (ref. Memo Report dated March 5, 1996 -
Project No. 53115A), shall be adhered to with respect to the
File. No. SD -95 -004; 13485 Villa Oaks Ln.
future development of the subdivision and each new parcel to
be created. The recommendations contained in both reports
shall be incorporated herein by reference.
The subdivider shall retain the right to employ other
qualified geotechnical and /or geological consultants, subject
to the City Engineer's prior approval, to interpret and
implement the recommendations. contained in said.reports.
The City Engineer shall ensure that all recommendations in
both reports are adhered to at the appropriate stages of
future development; i.e. prior to Final Map Approval, prior to
Design Review Approval of any applications for development of
the parcels to be created by the proposed subdivision, prior
to issuance of grading or building permits, or prior to
issuance of grading or building permits, or prior to issuance
of final occupancy for future homes to be built on the
proposed new parcels. The City Engineer's determination as to
when each of the various recommendations in both reports must
be completed shall be final.
Utility and Public Safetv Providers
Acknowledged.
22.
Sanitary sewer service for all parcels shall be required per
the requirements of the Cupertino Sanitary District.
Acknowledged.
23.
Domestic water shall be supplied by San Jose Water Company.
Acknowledged.
24•
The owner (applicant) shall install additional fire hydrants
as determined by the Saratoga Fire District.
City
Attorney
Acknowledged.
25.
Applicant agrees to hold City harmless from all costs and
expenses incurred by the City or held to be the liability of
City in connection with City's defense of its actions in any
proceeding brought in any State or Federal Court, challenging
the City's action with respect to the applicant's project.
Acknowledged.
26.
Noncompliance with any of the conditions of this permit shall
constitute a violation of the permit. Because it is impossi-
ble to estimate damages the City could incur due to the
violation, liquidated damages of $250 shall be payable to this
City per each day of the violation.
Section 1. Conditions must be completed within 24 months or
approval will expire.
Section 2. All applicable requirements of the State, County,
City
and other Governmental entities must be met.
Section 3. Unless appealed pursuant to the requirements of
File. No. SD -95 -004; 13485 Villa Oaks Ln.
Article 15 -90 of the Saratoga City Code, this Resolution shall
become effective fifteen (15) days from the date of adoption.
PASSED AND ADOPTED by the City of Saratoga Planning Commis-
sion, State of California, this 24th day of July, 1996 by the
following vote:
AYES: Abshire, Asfour, Kaplan, Murakami & Pierce
NOES: None
ABSENT: Patrick & Siegfried j
Chair, Planning Commission
ATTEST:
Secretary, Planning Commission
EXECUTIVE SUMMARY NO.
SARATOGA CITY COUNCIL
AGENDA ITEM
`n.
MEETING DATE: July 16, 1997 CITY MANAGER
ORIGINATING DEPT. Office of the City Manager
Paula Reeve, Public Services Assistant
SUBJECT: Ninth Amendment to Agreement to Provide Local Law
Enforcement Agency Access to the California
Identification System (CAL ID)
-.0 I - Aq�
Authorize the Mayor to execute the Agreement on behalf of the City.
The City of Saratoga, fourteen other cities, and the County have
participated in the CAL ID Program since its inception in 1988.
The program is routinely used to identify prints found at crime
scenes, and may potentially determine the identity and prior arrest
record of a suspect being booked into jail. It is the only
available resource in Santa Clara County for law enforcement
officials to obtain this type of information.
The amendment extends the term of the original agreement through
June 30, 1998, and includes the proposed operating budget and a
list of cost allocations for each participating jurisdiction.
-�Ul-
The CAL ID Program costs of $506,200 are allocated based on the
percentage share of population for each participating jurisdiction.
Saratoga's share of 3.88 %, or $19,641, is included in the Police
Services budget for fiscal year 1997 -98.
Posting of agenda.
The Sheriff's Department will not have access to fingerprint
information associated with Saratoga law enforcement activity, and
the future of the countywide program will be jeopardized.
I k
Execute and return the Agreement to the City Clerk at the City of
San Jose.
Attachment(s): 1. CAL ID Agreement
n« �
~trF08�4L
CITY CLERK
•
•
CITY OF SAN JOSE, CALIFORNIA
Office of the City Clerk
801 North First Street, Room 116
San JOSE. California 95110
Telephone (408) 277 -4424
FAX (408) 277 -3285
_ r
June 18, 1997
Grace Cory, Deputy City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga CA 95070
RE: NINTH AMENDMENT TO AGREEMENT TO PROVIDE LOCAL
LAW ENFORCEMENT AGENCY ACCESS TO THE CALIFORNIA
IDENTIFICATION (CAL -ID) SYSTEM
Enclosed is a copy of the above - referenced agreement and one extra
copy of the signature page which contains your Agency's signature
block. This amendment extends the term of the original agreement for
another year and denotes the necessary financial contributions from
each city to cover the operating costs of the Local ID System for fiscal
year 1997 -98.
If required, please have the agreement approved by your
Council /Board and ensure that the authorized officials execute the
document on behalf of your City /County. Even if approval by your
Council /Board is not required, please have the agreement signed by
your Attorney and the appropriate official.
After execution. return the single signature page to Rebecca Ayraud in
the Office of the City Clerk at the above - stated address. After approval
and execution by all the cities involved, this office will compile a
master from all the executed counterpart signature pages of all user
cities and provide your office with a copy for your records.
Thank you for your assistance in the execution and processing of this
8th amendment. Should you have any questions, please call Rebecca
Ayraud at 277 -4428.
Sincerely,
Patricia L. O'Hearn
City Clerk
JRGCBM:LJ
4/15/97
NINTH AMENDMENT TO AGREEMENT TO
PROVIDE LOCAL LAW ENFORCEMENT
AGENCY ACCESS TO THE CALIFORNIA •
IDENTIFICATION SYSTEM
THIS NINTH AMENDMENT is made and entered into this day of
, 1997, by and between the COUNTY OF SANTA CLARA, a county of
the State of California (hereinafter "County "), the CITY OF CAMPBELL, a municipal
corporation, the CITY OF CUPERTINO, a municipal corporation, the CITY OF GILROY,
a municipal corporation, the CITY OF LOS ALTOS, a municipal corporation, the TOWN
OF LOS ALTOS HILLS, a municipal corporation, the TOWN OF LOS GATOS, a
municipal corporation, the CITY OF MILPITAS, a municipal corporation, the CITY OF
MONTE SERENO, a municipal corporation, the CITY OF MORGAN HILL, a municipal
corporation, the CITY OF MOUNTAIN VIEW, a municipal corporation, the CITY OF
PALO ALTO, a municipal corporation, the CITY OF SAN JOSE, a municipal
corporation, the CITY OF SANTA CLARA, a municipal corporation, the CITY OF
SARATOGA, a municipal corporation, and the CITY OF SUNNYVALE, a municipal
corporation (hereinafter collectively referred to as "Incorporated Cities "). •
RECITALS
WHEREAS, on April 26, 1988, the County and the Incorporated Cities entered
into G-i agreement entitled "Agreement to Provide Local Law Enforcement Agency
Access to the California Identification System" ( "AGREEMENT "); and
WHEREAS, since the date of the AGREEMENT, the County and the
Incorporated Cities have entered into seven amendments to the AGREEMENT to
modify various terms and extend the term of the amended AGREEMENT through June
30, 1997; and
WHEREAS, the County and the Incorporated Cities desire to extend the term of
the amended AGREEMENT for another year;
31312 1.DOC 1 .
JRG:CBM:I.J
4/15/97
NOW, THEREFORE, in consideration of mutual promises and benefits, the
OCounty and Incorporated Cities agree that the amended AGREEMENT be further
amended as follows:
SECTION 1. Section 3 of the AGREEMENT, entitled "TERM" is amended in full to read
as follows:
"The term of this AGREEMENT shall commence upon the date of
execution of this AGREEMENT by all parties and shall terminate on June
30, 1998, unless terminated earlier as provided herein. It is anticipated
that the parties will renew this AGREEMENT beyond June 30, 1998, by
an express written amendment."
SECTION 2. As required under Section 6.c.3. of the AGREEMENT, a list setting out the
operating budget for fiscal year 1997 -98 and reflecting the financial contributions of
each party to the AGREEMENT for fiscal year 1997 -98 operating costs of the Local ID
System is attached and incorporated into this Ninth Amendment as Exhibit A.
•SECTION 3. This Ninth Amendment may be executed in one or more counterparts
each of which shall be an original, but all of which together shall constitute one and the
same document.
SECTION 4. All other terms and conditions of the amended AGREEMENT shall remain
in full force and elect.
WITNESS THE EXECUTION HEREOF, the day and year first written above.
•
31312_1. DOC 2
JRGCBM:LJ
4/15/97
APPROVED AS TO FORM: CITY OF CAMPBELL
By
City Attorney
APPROVED AS TO FORM: CITY OF CUPERTINO
By
City Attorney
APPROVED AS TO FORM: CITY OF GILROY
Dated:
Dated:
By Dated:
City Attorney
APPROVED AS TO FORM: CITY OF LOS ALTOS
/.. 1.
•
By Dated: •
City Attorney
APPROVED AS TO FORM: TOWN OF LOS ALTOS HILLS
By
Town Attorney
APPROVED AS TO FORM: TOWN OF LOS GATOS
Dated:
By Dated:
Town Attorney
APPROVED AS TO FORM: CITY OF MILPITAS
By Dated:
City Attorney
31312_1.DOC 3
JRG:CBM:LJ
4/15/97
• APPROVED AS TO FORM: CITY OF MONTE SERENO
By Dated:
City Attorney
APPROVED AS TO FORM: CITY OF MORGAN HILL
•
By Dated:
City Attorney
APPROVED AS TO FORM: CITY OF SARATOGA
By Dated:
City Attorney
31312_1.DOC 4
By
Dated:
City Attorney
APPROVED AS TO FORM:
CITY OF MOUNTAIN VIEW
By
Dated:
City Attorney
APPROVED AS TO FORM:
CITY OF PALO ALTO
•
By
Dated:
City Attorney
APPROVED AS TO FORM:
CITY OF SAN JOSE
By
Dated:
City Attorney
APPROVED AS TO FORM:
CITY OF SANTA CLARA
•
By Dated:
City Attorney
APPROVED AS TO FORM: CITY OF SARATOGA
By Dated:
City Attorney
31312_1.DOC 4
JR&CBMIJ
4/15/97
APPROVED AS TO FORM: CITY OF SUNNYVALE
By Dated:
City Attorney
APPROVED AS TO FORM: COUNTY OF SANTA CLARA
By Dated:
County Counsel
•
31312_1.DOC 5
•
•
•
CAMPBELL
CUPERTINO
GILROY
LOS ALTOS
LOS ALTOS HILLS
LOS GATOS
MILPITAS
MONTE SERENO
MORGAN HILL
MOUNTAIN VIEW
PALO ALTO
SANTA CLARA
SARATOGA
SUNNYVALE
CO. UNINCORP.
TOTAL
SANTA CLARA COUNTY CAL-ID
ALLOCATION OF OPERATING COSTS
FISCAL YEAR 1997 -98
1 -1 -96
POPULATION
% SHARE
38,250
5.0139
43,650
5.7217
34,000
4.4567
27,300
3.5785
7,800
1.0224
28,950
3.7948
59,700
7.8256
3,280
.4299
27,950
3.6637
71,300
9.3462
58,500
7.6683
98,000
12.8461
29,600
3.8800
126,100
16.5295
108,500
14.2224
762,880
100%
EXHIBIT A
'97-'98
$ SHARE
$25,380
$28,963
$22,560
$18,115
$ 5,175
$19,209
$39,613
$ 2,176
$18,546
$47,311
$38,817
$65,027
$19,641
$83,673
$71,994
$506,200
EXHIBIT A _ •
CAL-11)
Q
SANTA CLARA COUNTY
PROPOSED BUDGET
FISCAL YEAR 1997 -98
PERSONNEL
Seven Latent Print Examiners $447,840
Holiday Pay /Overtime 25,400
$473,240
NON - PERSONAL
Live Scan Maintenance $ 0
($20,000 paid thru `98 -'99)
LIT Maintenance 14,360
Fax Maintenance 2,460
(3 @ $820)
•
Crimcon Maintenance 1,140
Polaroid Film 4,000
Supplies 3,000
Training 6,000
30,960
EQUIPMENT
Printer 2,000
2,000
TOTAL FY 1997 -1998 BUDGET
$506,200
EXHIBIT A _ •
(C.,
CITY OF SARATOGA
INTER OFFICE MEMORANDUM
July 18 1997
To: Larry Perlin
From: Paula Reeve
Subj: Cal ID Agreement Clarification
The attached copy of the original 1988 CAL ID Agreement explains
that costs for the System are allocated equitably among the parties
based on population percentages, with the exception of the City of
San Jose (page 5) .
The City of San Jose provides non -cash contributions. These
include:
1. Use of San Jose's existing SOLVE System ($1.5 Million) page
11.
2. San Jose acts as administering agency and fiscal agent for ID
system (page 11) .
The pages with check marks further clarify the basis for San Jose' s
exclusion from the participating member allocation of operating
costs. If this information is not sufficient to answer the
Council's questions, please let me know how you would like to
prodeed.
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