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08-06-1997 CITY COUNCIL staff reports
SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 2-10(o AGENDA ITE MEETING DATE: AUGUST 6, 1997 CITY MGR.: ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD SUBJECT: Landscaping & Lighting Assessment District LLA -1 - Confirmation of FY 97 -98 assessments for Zones 3, 6, 10, 14 & 18 Recommended Motion(s): 1. Conduct the Protest Hearing for Zones 3 & 6. 2. Direct the City Clerk to declare the results of the balloting in Zones 3 & 6 required under Proposition 218. 3. Consider and rule on any written protests submitted by the close of the hearing. 4. If appropriate, adopt the Resolution confirming the assessments for Zones 3, 6, 10, 14 & 18. Report Summary: At your meeting, you will conduct the Protest Hearing for Zones 3 & 6, the two zones for which the assessment renewal process was repeated due to a mailing problem which occurred the first time around. At the conclusion of the hearing, the City Clerk will declare the results of the Prop. 218 balloting and the City Council will need to rule on any written protests received before the close of the hearing. Assuming there is no majority protest in either of the two zones resulting from either the balloting or the filing of written protests, the Council can then consider adoption of the attached Resolution which would confirm the assessments for these two zones for FY 97 -98. The Resolution will also confirm the final assessments for Zones 10, 14 & 18, the three contiguous landscaping districts along the east side of Saratoga- Sunnyvale Road between Blauer and Miljevich Drives. The confirmation of the final assessments for these three zones was continued from June 4 because of majority protests occurring in Zones 14 and 18 resulting from the Prop. 218 balloting. Y To deal with the majority protests in Zones 14 and 18 in a manner which would allow for continued maintenance of this area via the LLA, I have amended the proposed assessment schedule for all three zones in two ways. First, I have eliminated $670 worth of improvements to the irrigation system and other unanticipated repairs which were contemplated in the upcoming year. Second, I have re- spread the landscape maintenance costs assigned to each zone based on the proportional frontage of each zone along Saratoga- Sunnyvale Road rather than by the proportional number of parcels in each zone. While it is certainly debatable whether or not this is the most equitable method for spreading these costs, it is a very common method used and an easily defensible position to take. The net result of doing this is that the required assessments for Zones 14 and 18 will drop to approximately the level they were last year, thus making the process comply with the provisions of Proposition 218. The only other two alternatives I can envision for dealing with this situation would be to: 1) eliminate the maintenance along Zones 14 and 18,_ approximately the southern most two- thirds of the area maintained, or 2) continue the current assessments and method of spreading costs for Zones 14 and 18, and have the LLA fund balance or some other source make up the difference for the current year, roughly $900, and then attempt to collect this amount through higher assessments next year. From my perspective, given what is trying to be achieved with the LLA while at the same time minimizing financial risks in the era of Prop. 218, the alternative recommended above appears to be the best available alternative at this time. Fiscal Impacts: Assuming the Council confirms the final assessments as recommended, there will be sufficient funds collected to continue providing the services throughout the entire LLA in FY 97 -98. If the Council chooses to do something differently, there will be fiscal consequences of an undetermined amount. Advertising, Noticing and Public Contact: The property owners in Zones 3 and 6 were mailed notices of the Public Hearing. No additional advertising or noticing was performed for Zones 10, 14 or 18. Consequences of Not Acting on the Recommended Motions: Depends on the Council's actions. Presumably; there would be different final assessments for certain zones than what staff is recommending. Follow Up Actions: The final assessment roll will be transmitted to the County Auditor by August 10. Attachments: 1. Resolution confirming assessments. 2. Final assessment schedule for Zones 3, 6, 10, 14 & 18. 3. Comparison of FY 96 -97 and FY 97 -98 assessments. 4. Map of Zones 10, 14 & 18. 5. Majority Protest Procedures. JUL-30-97 WED 0853 MEYERS, NAVE, RIBACK &S1LV. FAX N0. 510 351 4481 N. 021u:) RESOLUTION NO. 97- 11.4.b A RESOLUTION ORDERING THE IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENT FISCAL YEAR 1997 -1998 CITY OF SARATOGA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA -1 RESOLVED, by the City Council of the City of Saratoga, California, as follows: WHEREAS, on the 5th day of March, 1997, said Council adopted its Resolution No. 97 -11, "A Resolution Describing Improvements and Directing Preparation of Engineefs Report for Fiscal Year 1997- 1998" for the City of Saratoga Landscaping and Lighting Assessment District LLA 1, pursuant to the Landscaping and Lighting Act of 1972, and directed the City Engineer to prepare and file with the Clerk of this City a written report called for under said Act and by said Resolution No. 97 -11; WHEREAS, said report was duly made and filed with the Clerk of said City, whereupon said Clerk presented it to the City Council for its consideration; WHEREAS, said Council thereupon duly considered said report and each and every part thereof and found that it contained all the matters and things called for by the provisions of said Act and said Resolution No. 97 -11, including (1) plans and specification of the existing improvements and the proposed new improvements; (2) estimate of costs; (3) diagram of the District; and (4) an assessment according to benefits; all of which were done in the form and manner required by said Act; WHEREAS, said Council found that said report and each and every part thereof was sufficient in every particular and determined that it should stand as the report for all subsequent proceedings under said Act, whereupon said Council pursuant to the requirements of said Act, appointed Wednesday, the 6th day of August, 1997, at the hour of 8:00 p.m. of said day in the City Council Chambers at 13777 Fruitvale Avenue, Saratoga, California, as the time and place for hearing protests in relation to the levy and collection of the proposed assessments for said i JUL -30 -97 WED 08:54 MEYERS,NAVE,RIBACK &SILV. FAX N0. 510 351 4481 P.03i0t) improvements, including the maintenance or servicing, or both, thereof, for Fiscal Year 1997 -1998, and directing said Clerk to give notice of said hearing as required by- said Act; WHEREAS, it appears that notices of said hearing were duly and regularly published and posted in the time, form and manner required by said Act, as evidenced by the Affidavits and Certificates on file with said Clerk, and that the notice and ballot required by Article MID, Section 4(c) and (d) of the California Constitution, were mailed to all property owners of record subject to the assessment at least 45 days prior to the date of the public hearing on the proposed assessment or increase, as evidenced by the Affidavit and Certificates on file with the City Clerk, whereupon said hearing was duly and regularly held at the time and place stated in said notice; and WHEREAS, persons interested, objecting to or in favor of, said improvements, including the maintenance or servicing, or both, thereof, or to the extent of the assessment district, or any zones therein, or to the proposed assessment or diagram or to the Engineer's estimate of costs thereof, submitted ballots with the Clerk of said City at or before the conclusion of said hearing, and all persons desiring to be heard were given an opportunity to be heard, and all matters and things pertaining to the levy and collection of the assessments for said improvements, including the maintenance or servicing, or both, thereof, were fully heard and considered by said Council. and WHEREAS, at the conclusion of the public hearing the City Clerk did tabulate all retuned ballots; NOW, THEREFORE, it is hereby found, determined and ordered, as follows: 1. That the tabulation of ballots returned to the City Clerk indicates that protests against said improvements, including the maintenance or servicing, or both, thereof, or to the extent of the assessment district or any Zones therein, or to the proposed assessment or diagram, or to the Engineer's estimate of costs thereof, for Fiscal Year 1997 -1998, do not represent a majority protest pursuant to Streets and Highways Section 22630.5 or Article MID, Section 4(e). 2. That the public interest, convenience and necessity require and said Council does hereby order the levy and collection of assessments pursuant to said Act, for the construction or installation of the improvements, including the maintenance or servicing, or both, thereof, more particularly described in said JUL -30 -97 WED 08:54 MEYERS,NAVE,RIBACK &SILV. FAX N0. 510 351 4481 N.04iU:) Engineer's Report and made a part hereof by reference thereto. 3. That the City of Saratoga Landscaping and Lighting Assessment District LLA 1 and the boundaries thereof benefitted and to be assessed for said costs for the construction or installation of the improvements, including the maintenance or servicing. or lyoth, thereof, are situate in Saratoga, California, and are more particularly described by reference to a map thereof on file in the office of the Clerk of said City. Said map indicates by a boundary line the extent of the territory included in said District and any zone thereof and the general location of said District. 4. That the plans and specifications for the existing improvements and for the proposed improvements to be made within the assessment district or within any zone thereof contained in said report, be, and they hereby are, finally adopted and approved. 5. That the Engineer's estimate of the itemized and total costs and expenses of said improvements, maintenance and servicing thereof, and of the incidental expenses in connection therewith, contained in said report, be, and it hereby is, finally adopted and approved. 6. That the public interest and convenience require, and said Council does hereby order the improvements to be made as described in and in accordance with said Engineer's Report, reference to which is hereby made for a more particular description of said improvements. 7. That the diagram showing the exterior boundaries of the assessment district referred to and described in said Resolution No. 97 -11, and also the boundaries of any zones therein and the lines and dimensions of each lot or parcel of land within said District as such lot or parcel of land is shown on the County Assessor's maps for the fiscal year to which it applies, each of which lot or parcel of land has been given a separate number upon said diagram, as contained in said report, be, and U hereby is, finally approved and confirmed. 8. That the assessment of the total amount of the costs and expenses of said improvements upon the several lots or parcels of land in said District in proportion to the estimated benefits to be received by such lots or parcels, respectively, from said improvements, and the maintenance or servicing, or both, thereof and of the expenses incidental thereto contained in said report be, and the same hereby is, finally approved and confirmed. .� JUL-30-97 WED 08:54 MEYERS,NAVE,RIBACK &S1LV. FAX N0. 510 351 4481 P.05/00 9. That said Engineer's Report for Fiscal Year 1997 -1998 be, and the same hereby is, finally adopted and approved as a whole. 10. That the City Clerk shall forthwith file with the Auditor of Santa Clara County the said assessment., together with said diagram thereto attached and inade a part thereof, as confirmed by the City Council, with the certificate of such confirmation thercto attached and the date thereof. 11. That the order for the levy and collection of assessment for the improvements and the final adoption and approval of the Engineer's Report as a whole, and of the plans and specifications, estimate of the costs and expenses, the diagram and the assessment, as contained in said Report, as hereinabove determined and ordered, is intended to and shall refer and apply to said Report, or any portion thereof, as amended, modified, revised or corrected by, or pursuant to and in accordance with any resolution or order heretofore duly adopted or made by this Council. Passed and adopted by the City Council of the City of Saratoga, California, at a meeting thereof held on the 6th day of August, 1997, by the following vote: AYES: NOES: ABSENT: ABSTAIN: MAYOR ATTEST: CITY CLERK July 30, 1997 F:\ WPD\MNPSW\273\RLS97\97- 114B.LLA A CITY OF SARATOGA LLA -1 FINAL ASSESSMENT SCHEDULE FY 97 -98 C: \WK\LLA9798F ZONE 3 ZONE 6 ZONE 10 ZONE 14 ZONE 18 # OF PARCELS 176 64 9 20 11 FACTOR 0.0494 0.0180 0.0025 0.0056 0.0031 EXPENDITURES 3010 WAGES $1,298.49 $176.15 $66.40 $147.56 $81.16 (1) Public Works Dir. 215.35 78.31 11.01 24.47 13.46 Parks Maint. Sup't. 814.09 41.63 92.51 50.88 Admin. Sec'y. 103.18 37.52 5.28 11.73 6.45 Sr. Clerk- Typist 165.88 60.32 8.48 18.65 10.37 Park Maint. Leadworker Park Maint. Worker II 3030 BENEFITS $371.42 $49.91 $18.99 $42.21 $23.21 (2) Public Works Dir. 61.07 22.21 3.12 6.94 3.82 Parks Maint. Sup't. 234.17 11.97 26.61 14.64 Admin. Sec'y. 30.02 10.92 1.53 3.41 1.88 Sr. Clerk- Typist 46.16 16.79 2.36 5.25 2.88 Park Maint. Leadworker Park Maint. Worker II 4510 CONTRACT SERVICES (3) 4515 LEGAL SERVICES $24.68 $8.98 $1.26 $2.81 $1.54 (4) 4520 ENGINEERING SERVICES $294.93 $107.25 $15.08 $33.51 $18.43 (5) Engineers Report 294.93 107.25 15.08 33.51 18.43 New Parcel Charge 4530 REPAIR SERVICES $270.00 (6) 4535 MAINTENANCE SERVICES $1,800.00 $590.40 $723.60 $486.00 (7) 5320 ADVERTISING $24.68 $8.98 $1.26 $2.81 $1.54 (8) 5351 WATER $375.00 $700.00 $400.00 $115.00 (9) 5352 POWER $0.00 $2,400.00 $63.76 $78.15 $52.49 (10) Controllers 63.76 78.15 52.49 Streetlights 2,400.00 SUB -TOTAL $4,459.21 $2,751.25 $1,457.16 $1,430.64 $779.38 INDIRECT COST ALLOCATION $771.24 $280.45 $39.44 $87.64 $48.20 (11) xcxxxxxxxx cccxxxxxxx xxxxx =ccax xxxxxxxx =� xxxxxxxxxx TOTAL EXPENDITURES $5,230.45 $3,031.71 $1,496.60 $1,518.28 $827.58 ( -) ESTIMATED PROPERTY TAXES $2,055.00 (12) ( -) CARRYOVER FROM FY 9697 ($3,581.97) ($302.80) ($4,289.07) $122.72 $121.05 (13) (_) TOTAL TO ASSESS $6,757.42 $3,334.51 $5,785.67 $1,395.56 $706.53 ( +) CARRYOVER NOT ASSESSED ($101.89) ($3,141.25) (14) ( +) CARRYOVER TO FY 9899 (_) NET TO ASSESS $6,757.42 $3,232.62 $2,644.42 $1,395.56 $708.53 CALCULATED ASSESSMENT $38.39 $50.51 $293.82 $69.78 $64.23 (15) FINAL ASSESSMENT $ 38.40 $ 50.50 $ 287.66 $ 69.78 $ 64.24 C: \WK\LLA9798F e Notes for Assessment Schedule (1) - Wages for Public Works Director, Admin. Sec'y. and Sr. Clerk - Typist are spread to each zone per the factor. Wages for Parks Maint. Supt. are spread proportionately to landscape districts only. Wages for Park Maint. Workers are assigned to Zone 24 only. (2) - Benefits are spread as are wages. (3) - Contract Services represent one time expenditures above and beyond routine maintenance and repair costs and are estimated for each zone annually. (4) - Legal Services are spread to each zone per the factor. (5) - Engineer's Report charges are spread to each zone per the factor. New Parcel Charges are assigned to those zones in which new parcels have been added from the previous year. (6) - Repair services are a percentage, generally 15 %, of the Maintenance Services costs. (7) - Maintenance Services are the contract landscape maintenance costs for landscape districts. (8) - Advertising is spread to each zone per the factor. (9) - Water.is estimated annually for landscape districts based on historical usage. (10) - Power is estimated for both landscaping and street lighting districts based on historical usage. (11) - Indirect Costs are determined from the City's Indirect Cost Allocation model and are spread to each zone per the factor. (12) - Incremental Property Tax revenues are estimated annually for the original 7 zones of the District. (13) - Carryover is calculated by the Finance Department per the audited fund balance numbers from the previous year. (14) - Carryover Not Assessed generally represents 75% of the negative carryover balances for those zones in a deficit position. The policy is to collect only 25% of any deficit balance in any given year, thus retiring deficits over a four year period. (15) - Assessment is the Net Assessment Amount divided by the number of parcels in each zone except for Zone 24. \° SARATOGA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA -1 FY 97 -98 ASSESSMENTS FINAL PRELIMINARY FINAL $ CHANGE % CHANGE FY 96 -97 FY 97 -98 FY 97 -98 FROM FROM ZONE ASSESSMENT ASSESSMENT ASSESSMENT FY 96 -97 FY 96 -97 3 $24.66 $40.91 $38.40 $13.74 56% 6 $0.00 $50.51 $50.50 $50.50 N/A 10 $337.48 $287.67 $287.66 ($49.82) -15% 14 $70.18 $107.33 $69.78 ($0.40) -1% 18 $ 64.28 $102.41 $ 64.24 ( $0.04) 0% C:\WK\LLAlCOMP S RAT �'�'t• CITY OF A 0GA :. A:-o LANDSCAPING AND LIGHTING DISTRICT LLA =1 j LEGEND - DISTRICT BOUNDARY O ASSESSMENT NUMBER PRECEDED BY J ASSESSMI'N'1" D tAGRAM ZONE �,� lit AD l• - _ s . ,'.rtflQtp i�a\s _s Yli. �f - "b.- _ -.,.wM _'•.•1'II -. W $2 14 X61 24 } I •Yf0 •.14.73 I iJ� 14 I bi nl ti i f I i w n • 7 � ^ �-��" �- -. --r. • � W .i9 .4 . -rte .. _J. m Of .N � •BI os � 2V r- i ;f -. .. Itit. _ - T! it) •A- ---= �SARATO. SUNNYVALE -- - -= :—= { M -4y, S�i.YS_a'�fY1 �3 �.r.0i�� -1 •'iY'_'L��11 '`Iiad: [�� 1'.:_L.._�`l� y' y L _ ate•• {;•: aT•1i~�7'.iiYia ... }.f2�. -LH3S ASSESSMI'N'1" D tAGRAM ZONE �,� lit AD l• - _ s . ,'.rtflQtp i�a\s _s Yli. �f - "b.- _ -.,.wM _'•.•1'II -. !: CITY OF SARATOGA LANDSCAPING AND LIGHTING DISTRICT LLA -1 ASSESSMENT DIAGRAM - - - 46� n H: -• ds /4>sy • n• _� ;Cj Y'I '',_� f-4: -f.' w .,.• )e63 L4 110 116.73 .. .. ~� !'.� �'� i p:• 1.. ' be 2d ® J �• i'. O _ O a '2F.�� n Q .r. _ V �' .• O � ? I TRICIA` cr ta 12_5 4 /6 1..v •1 © .t. m - j rl 5 - - ;� IN /4 15 .R I' PC- w • c , - -= SARATOGA - SUNNYVALE - S F4 E F- .T.75. ♦an... :i•;.:�+:�. -ixc : �•�ip�i u• -...• .r � rc i',ar•� ±= +�:�k_.- 'f`r.�.�.. ,: i7itT�F3?<: ri`# ��'3'= :'��_`Z�:+h:��.::'.:�t�.. �•. L -h - ASSESSMENT DIAGRAM 1 CITY OF SARATOGA LANDSCAPING AND LIGHTING DISTRICT LLA —I .; 70 I I b M I O I � IQ ` I l 70't E W J Z N 1 Q c� 0 cn oX in Q J ZONE -18 Ir _ O Iz _ _ I 172 T j00 -- T 11269 1 1 = 100, 1 2 3 Z Cfl NI NI O V -1 NI - Ld 39 3, M I I zs JO'79r r_ 1OI 100 92.69 1 A579 t056i 4 KILBRI05 g Za -�- ,- KILBRIDiE zoaeo Huss I :o s° &S9' o, 32221 101.33 3940 31.6( !a 6S - 45 66 M I nr 6 I 5 I 4 TS I ti 2r -� _.142 1 _ 101.33 1 76.50 26 124.56 \ 120 ~ /' PC L a I I T3 j 9 iq .0 ri Q ;r N I -i - 0.29 AC I ! tie 0341 10 4.20 106 1 1 0 2 . I 1 88-74 11,11 — - -70JI7 POl79 10lti �- PM 57;-m -;9 LEGEND - DISTRICT BOUNDARY ASSESSMENT NUMBER O PRECEDED BY393 -03 :y ' 2J sC 6 I O Iy- iM.20 - — I 19 m 5 e' - 122.10 — I loz �o q 3 40' e I . " MILJEVICH - -, - - -- 3 oX in Q J ZONE -18 Ir _ O Iz _ _ I 172 T j00 -- T 11269 1 1 = 100, 1 2 3 Z Cfl NI NI O V -1 NI - Ld 39 3, M I I zs JO'79r r_ 1OI 100 92.69 1 A579 t056i 4 KILBRI05 g Za -�- ,- KILBRIDiE zoaeo Huss I :o s° &S9' o, 32221 101.33 3940 31.6( !a 6S - 45 66 M I nr 6 I 5 I 4 TS I ti 2r -� _.142 1 _ 101.33 1 76.50 26 124.56 \ 120 ~ /' PC L a I I T3 j 9 iq .0 ri Q ;r N I -i - 0.29 AC I ! tie 0341 10 4.20 106 1 1 0 2 . I 1 88-74 11,11 — - -70JI7 POl79 10lti �- PM 57;-m -;9 LEGEND - DISTRICT BOUNDARY ASSESSMENT NUMBER O PRECEDED BY393 -03 :y I MAJORITY PROTEST PROCEDURES FOR SARATOGA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT The following procedures have been adopted by the Saratoga City Council for the purpose of conducting this majority protest procedure. These procedures are intended to comply with Article XIIID of the California Constitution. Where no specific procedures are imposed by Article XIIID, these procedures comply N%ith the requirements of the Landscaping and Lighting Act of 1972, other relevant statutory requirements, or basic principles of due process in order to ensure the integrity of the process. 1. The notice and ballot required by Article XIIID, Section 4(c) and (d) shall be mailed to all property owners of record subject to the assessment at least 45 days prior to the date of public hearing on the proposed assessment or increase in the assessment. The list of property owners of record shall be prepared by using the Santa Clara County equalized assessment roll as of the preceding March 15. 2. Ballots must be returned to the City Clerk. The ballots may be returned by persons other than the property owner. 3. Only original ballots, not copies, will be accepted. 4. The City Clerk may issue duplicate or replacement ballots to property owners (for instance where the original is lost or not delivered to the current owner) if the o-,%mer is able to provide sufficient evidence of ownership, such as a deed or property tax bill. In order to avoid multiple ballots being returned for a single property, the City Clerk shall maintain a log of all duplicate ballots issued. 5. Ballots may be returned until the close of the public hearing. Any person who has previously returned a ballot may withdraw his or her ballot or change his or her vote prior to the close of the public hearing, upon providing sufficient proof that he or she is the property owner of record or the authorized agent who cast the ballot. 6. The City Clerk may begin a preliminary tabulation of ballots prior to the public hearing as necessary to allow for a complete and timely final result at the public hearing.' The tabulation shall be conducted by the City Clerk and any staff or contractors, as authorized by the City Clerk, necessary to complete the task. At the conclusion of the tabulation, the City Clerk shall certify the accuracy of the count. 7. All ballots received by the City Clerk prior to the public hearing shall remain 7. All ballots received by the City Clerk prior to the public hearing shall remain in the City Clerk's safe and shall only be accessible by the City Clerk and any staff and contractors authorized by the City Clerk. Individual ballots that are opened for counting prior to the close of the public hearing shall remain confidential until after the conclusion of the hearing and the certification of the results. Upon completion of the hearing, the ballots shall be public records and will be available for inspection by any member of the public. 8. The City Clerk shall determine the validity of all ballots submitted and shall exclude any invalid ballots from the final tabulation. The City Clerk shall accept as valid all ballots except those in the following categories: a. the ballot returned is a copy and not an original; b. the ballot does not have an identifiable yes or no vote; C. multiple ballots returned for a single property where no previous request for a duplicate or replacement ballot has been made; d. any other circumstances that reasonably demonstrate that the ballot has been tampered with or is otherwise invalid. The City Clerk's decisions shall be valid and binding. All invalid ballots shall be retained by the City Clerk. 9. The City Clerk shall have notice of the public hearing published in a newspaper of general circulation at least once, ten days before the date of the public hearing. 10. At the public hearing, the City Council shall hear any public testimony regarding the proposed assessment and accept ballots until the close of the public hearing. At the conclusion of the hearing, the City Clerk shall complete the tabulation of the ballots including those received during the hearing. If the number of ballots received at the hearing is such that it is not feasible to accurately tabulate the ballots that evening, the Council may continue the meeting until a subsequent date for the sole purpose of receiving the final tabulation. 11. Ballots shall be weighted as provided in Article XIII D, Section 4(e). 2 12. If the final tabulation of the ballots shows that a majority protest exists, the Council shall not impose the increased assessments. If no majority protest exists, the Council may adopt a resolution confirming the assessment for the following fiscal year. The resolution shall be forwarded to the County for inclusion on the county assessment roll. MSR:dsp F: \WPD\MNRSW\2 73\RES97\PROTEST.PRC 3 I ASSESSMENT DIAGRAM CITY OF SARATOGA LANDSCAPING AND LIGHTING DISTRICT LL.A -I I� owe \ 8 7 O cr- �> P l `v, N_I I 9 \ Q-t I o 10 24 m O - 12 — — — 22.90 19 is — 122.10 O i I70't 40' 4 P. - y �o 1 -- MILJEVICH J 3 } o� z �o z a (n J 1 t� a . c� 0 a�yy 'Q v / I v z'O N E -18 lz — _ —J7 172 —�Ipp T 112.69 1 z 1 1► i "= 100, z i , IQ � 9 I T s9 r 1 LA a 0 1 39.3 j 2s ?Of9s ^ fi I 100 92.69 1 10J79 1Q36/ � KILBRIDE �� CT. - - - 2QE 1QJ66 , — KILBRIDE _ 1QiS0 `� a, 32.221 101.33 3940 31.66 1 �+ 65 60 n.27 POJ�, OR l6 X01 %0 k' s •y a. CIO r' 1 6 1 5 1 4 T5 ! T 4 ti 76 142 1 — 101.33 I 76.50 _ 426 122• 5+h --I-- ` `O 0M. 102 a0 � - - _ T '"- 3 PC L. A T i 8 i 96.5b T3 O�• 1 n O 1 rot �o y 0.29 AC i i l3� Z�41 2 4 104-7.0 106 102. t 88.74 1 .31 ZOJ79 2U3- - PM 571 -M -;9 LEGEND "- DISTRICT BOUNDARY O ASSESSMENT NUMBER PRECEDED BY 393,o3 .'"p•x�,w �� :•i li _ ASSESSMENT` DIAGRAM CITY 0 F S A R A T 0 G A . ..• -.r` . - ....•�._ - .... ...,..._ _._ .- -� - - .. .. - . -. :',lr�: '... -' • {'; - ..''"fi'L'::;'v; ?�i: �n't = -:r T f`'` ` 'rte LANDSCAPING AND LIGHTING DISTRICT LLA =1 92.14 `' , {�•�. �� ► 1, W 46.65 =�O ��� - -V _.�. - - ._ - - .. J '��: � �- • :. �x1 ;�� - 116.'3 Y_ 00 lo Nil 1 Lam, .i5 ...f � P'� � - _ . •• .•�' _ .p � ', e ? _ r �� Y v � .. :•:3 - 140- �••�• � - t• -- W t25 14 r) A� be ! Q . I. ( t ._ t c•._ - - ' �� w _. -. .:raj' , - do; - ba Is _mil . - .. .. _ C � r ... . - � � - _ _ . • .:. -ii: -. •...' t-,. - -, 71�,`.. �. SARATO. A SUNNYVA E L C'L�.� - _ '1 _ .�.. .fir_ -�I'- , -»•. __ - :. - r :x: �;Y � � �ti•- _ .,q � �,�.: �,�.� �•+� e.y : t. <'. •r` ht- -' `!i. � '•.�i :Y: tai �' . }. " kl-, � p. '�L.- ..'�• 7� .yr R 1. _ ::,`�v'.• .. ,•• �: ? �= '�`�'1•"+4: l_ -��`k.,:� .Yii . � :PSa. CITY OF SARATOGA , W .6 rL lb 12 Q 4N ev .24 i;o 71 .10 'o Se { ®. ., d to ,'. 3-t 'Z wt f rc dL. 4 :10 T.R O O cr Li 125.:4 ..7 m; Az 30. O i. IK 110809 120.1 1 7t; .40 6 37 * 4 ,ear i G ZARATOGA -SUNNYVALE R Kr :�RT,7_5, SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 2 106 AGENDA ITEM &A MEETING DATE: August 6, 1997 ORIGINATING DEPT.: City Clerk CITY MGR. APPROVAL SUBJECT: Confirmation of Report and Assessment of Weed Abatement Charges Recommended Motion: Adopt resolution. Report Summary: Under State and local laws, local governments routinely abate the seasonal fire hazards of weed growth on undeveloped property. For the County and several cities, including Saratoga, this weed abatement program is administered by the County Fire Marshal's Office. In many cases, property owners find it convenient to have government take care of weed removal and to pay through a property tax lien. This past year, the County performed weed abatement on parcels on the attached list in Saratoga. Tax liens and assessments on the owners of these parcels totalled $14,677.17. In order to recover this cost, it is necessary for the Council to adopt a resolution confirming the assessments and directing the County Auditor to enter and collect the assessments on the property tax bill. Fiscal Impacts: None upon City if resolution is passed. City may be liable for work performed by contractor for any assessments not levied. Follow Up actions: None; this is the last City action in the weed abatement cycle. Consequences of Not Acting on the Recommended Motions: See Fiscal Impacts. Attachments: Resolution with list of assessments. 0 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. I 14 MEETING DATE: August 6, 1997 URGENCY ITEM AGENDA ITEM , CITY MGR. ORIGINATING DEPT. ADMINISTRATIVE SERVICES SUBJECT: AWARD OF PURCHASE OF DESKTOP COMPUTERS Recommended Motion(sl: 1. Move to declare Corpnet Information Systems to be the lowest responsible bidder for the equipment. 2. Move to approve purchase of HP Vectra VL Pentium based PCs from Corpnet Information Systems in the amount of $35,832.92. Report Summary: Background -The 1997/98 Approved Budget and the Technology Master Plan replacement schedule called for upgrading the remaining desk top computer inventory to Pentium based units. The City has 30 existing 286 and 386 PCs that lack sufficient speed, memory and disk space to support a Windows environment or run most applications. These PCs are well beyond their estimated useful lives and can no longer be considered reliable and are obsolete. The Plan replaced roughly half of the computers last year (most of the 286 machines), the remainder (386 and 286 machines) are to be replaced this fiscal year. Discussion -Staff has made substantial progress towards implementing the City's new computer networking system, however, some work still remains and a major problem has recently been encountered. With respect to progress made, the new fileserver is connected and operational, the fiber optic backbone is in place, the recabling project is complete, and the pentium/486 desktop PCs are connected via an Ethernet link. We are still installing hubs because of delays encountered in getting the hubs shipped to us and additional "tuning" is necessary on the desktops to achieve maximum performance. Unfortunately, on Monday, August 4, the old ARCnet system crashed. The ARCnet system had been serving roughly half of the City's staff, more specifically, the building, planning, public works and recreation areas yet to be converted to the new system. Currently, these areas are down and without a reliable connection to the City's computer system. Due to the nature of the failure, staff does not believe the ARCnet system can be repaired at this time, nor does staff believe it prudent to attempt to re- establish connectivity via this technology. The Plan called for phasing out the ARCnet system and staff was in the process of completing this phase. Recommendation -Staff recommends expediting the purchase and implementation of the new PC's now. By acquiring the new units, a total of 18 units are needed, the City can phase out the ARCnet system and move entirely to the new EtherNet system. Furthermore, the City takes advantage of the Windows environment and recent training staff has received at West Valley College. Lastly, the staff and public we serve benefit from improved system reliability. It is important to note that staff did consider other alternatives for re- establishing connectivity for the departments affected by the recent failure. Those alternatives included rebuilding the ARCnet hubs, which is impractical, and converting the existing 286 and 386 PCs to Ethernet, which is expensive and not logical given the plan to replace these units anyway. Acquisition Proposals -Staff has obtained three quotes from qualified vendors in accordance with Article 2 -45, Purchasing System, of the Municipal Code. A summarization of the quotes follows: Corpnet Information Systems (HP Vectra VL5) $35,832.92 Dell (200MHZ Unit - Government Contract) $35,832.94 A &A Technology (HP Vectra VL5) $36,187.95 Staff recommends awarding the purchase to Corpnet Information Systems. Staff has the utmost confidence with the HP product line as it has consistently proven to perform well in our environment. This recommendation is further supported by the fact that HP's Vectra Series consistently ranks in the top 5 for business computers as determined by PC Magazine. Finally, this proposal is extremely competitive as is illustrated by the government contract quote from Dell. Copies of the proposals are available in the Technology Coordinator's office for further review. The units are configured as follows: 200MHZ Pentium Processor, 32 MB RAM, 2.5GB Hard Drive, 8X CD ROM, 15" SVGA Monitor, Windows and 3 year on -site warranty. The City plans to donate the 386 and 286 machines to local schools. Any units not accepted by the schools will be sold at public auction. A deployment and disposition schedule is attached for your review. Fiscal Impacts: $35,832.92 for the computers. The 1997/98 Approved Budget includes $30,000 in funding for the purchase. The Budget assumed only 15 units were necessary. However, an additional three units are required to fully equip staff. The remaining $5,832.92 will come from internal savings anticipated in other areas of the MIS Budget. Follow Up Actions: Execute order with Corpnet and install computers. Consequences of Not Acting on the Recommended Motions: Staff will not be able to access necessary computer files or perform routine tasks. Technology Master Plan can not be implemented. Attachment o:\sam \exsm0805.97 City of Saratoga Desktop PC Deployment and Disposition Schedule Aug -97 oAsam \exsm08O5 SSAR�A�TOGA CITY COUNCIL d0 EXECUTIVE SUMMARY NO. ?q-03 AGENDA ITEM: 4 b P , MEETING DATE: August 6, 1997 CITY MGR: ORIGINATING DEPT. City Manager's Office Irene M. Jacobs, Administrative Analyst SUBJECT: Library Expansion Committee's recommendation to Council of the architectural firm that will prepare the schematic designs for the proposed library expansion. Recommended Motion(s): 1. Select the architect recommended by the Library Expansion Committee to prepare the schematic designs for the proposed library expansion. 2. Instruct staff to negotiate an agreement with the architect selected to prepare the preliminary design work. Please note that the Library Expansion Committee is recommending to Council that the same architect that is selected-to-plan-the expansion through the schematic phase also be hired to continue -with the expansion process should the bond measure pass. Report Summa At its March 19, -1997 Regular meeting, Council approved various recommendations proposed by the Library Commission including the formation of the Library Expansion Committee, approval of the Request for Proposal (RFP-T for the library expansion and approval of the expansion timetable. Since that time, the Expansion Committee has devoted countless hours to the selection of an architectural firm that they felt would best meet the needs of the Saratoga Community during this expansion process. As indicated a in the attached letter from the Committee Co- chair, the Expansion Committee is recommending that Spencer Associates be the firm that is hired to proceed with the library expansion. The Expansion Committee interviewed four of the nine architectural firms that had submitted a proposal. Spencer Associates, the original architectural firm that designed -the existing community library building, was the firm selected by the committee. Council is being asked to approve the Committee's recommendation and to direct staff to begin negotiating a design agreement with Spencer Associates. Staff concurs with the Committee's recommendations and recommends that the City Council approve items 1 -2. Fiscal Impacts: At the January 23, 1997 Joint Powers Authority Meeting, the board approved Saratoga-'s Building Expansion Request. In doing so, the board approved the use -of JPA funds for 'the preliminary architectural work needed in preparation for the election. At its October 24, 1996 meeting, the Joint Powers Authority adopted a Library Building Expansion Policy that allows for such requests to be granted. No general fund monies would be used for the schematic design architectural work. Conseauences of Not Actina on the Recommended Motions: The listed recommendations would not be approved and Spencer Associates would not be hired to prepare the schematic designs for the proposed expansion of the library. Follow Up Actions: If approved, staff will negotiate a design agreement with Spencer Associates to prepare the schematic design work necessary for the vote of the Bond Measure. Attachments: 1. Cover letter from the Library Expansion Committee Co -Chair 2. Copies of letters mailed to the four final architectural firms 3. Library Expansion Committee List 4. Proposal submitted by Spencer Associates July 22, 1997 The Honorable Gillian Moran & Members of the City Council City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Mayor Moran and City Council Members, It is with great enthusiasm and confidence that the Saratoga Community Library Expansion Committee recommends the City hire Spencer Associates to design our library expansion. We feel very fortunate that Mr. Jan Stypula, the original architect is not only available, but very excited about the opportunity to help us expand into the next millennium. In preparation for this decision, the Committee visited twelve libraries in a wide geographical area. We have evaluated nine responses to the Cities proposal and interviewed four firms. Within minutes of the Spencer interview, the last of the four on Monday, it was clear that Mr. Stypula was the choice. There were nine of the ten voting members, and five ex officio members present for the interviews and voting. Of the nine voting members, seven ranked Spencer Associates first, two placed Spencer second. Of the five ex officio members, all five ranked Spencer first. This has been a wonderful, hard working Committee. The eagerness and diligence for the selection task has made the job of Chair an easy one. We look forward to the initial design phase and to spreading our enthusiasm to our fellow Saratogan's. Copies of the letters notifying the four firms of the Committee's decision are attached. Also attached is a list of the complete Committee. The bullets denote the members present for the interviews. Thank you for empowering the Expansion Committee and for your strong backing of a Bond Measure. Sincerely, Marcia M. Manzo, Co -Chair Saratoga Community Library Expansion Committee 20471 Walnut Avenue Saratoga, CA 95070 July 21, 1997 Mr. John W. Stypula, A.I.A. Spencer Associates 2570 West El Camino Real, Suite 100 Mountain View, CA 94040 Dear Mr. Stypula, It gives me great pleasure to notify you that you and your firm were overwhelming chosen as the architects to be recommended to the Saratoga City Council for the expansion of the Saratoga Community Library. We are planning only for the expansion through the Schematic phase of the design process to bring us to a vote on the Bond Measure. Should the City Council accept the Committee's recommendation and should the Bond Measure pass, it is the Committee's hope that the process would continue with your firm to the completion of the expansion. The Committee is also recommending to the City Council that either the City or Santa Clara Library hire an independent Library Consultant. You expressed flexibility in the choice of consultants, so we hope this change in your team does not pose a problem. The Saratoga Community Library is one of the most unique buildings the Committee visited during the process of evaluating buildings and architectural firms. It is a wonderful gateway to the village and a much valued asset. Jan, we feel fortunate that you are available to help us expand into the next millennium. This is a very exciting time, and we look forward to your vision for the future and to winning public support for the project. Sincerely, Marcia M. Manzo, Co -Chair Saratoga Library Expansion Committee 13650 Saratoga Avenue Saratoga, CA 95070 July 23, 1997 Mr. Mark Schatz, AIA BSA Architects 350 Pacific Avenue San Francisco, CA 94111 Dear Mr. Schatz, Thank you for your interest in and considerable time devoted to the Saratoga Community Library expansion project. You have clearly put much effort into your proposal and presentation to the Committee and you presented excellent qualifications to undertake the project. As you know, four finalist firms were invited to be interviewed by the Library Expansion Committee and we feel that all four firms are capable of performing the work. However, the Committee feels strongly that the choice for the expansion design should be Spencer Associates with Jan Stypula, the original architect, leading the project. Mr. Stypula demonstrated ability in the present structure and his enthusiasm for expanding his original design gives the Committee great confidence in our selection. The community is quite pleased with the original structure and site plan. There are several libraries in the Santa Clara Library system hoping to expand in the very near future, and we would not hesitate to recommend your firm. Please feel free to use my name when giving references. Again on behalf of the entire Expansion Committee, let me thank you for your time and effort put forward on the Saratoga Library expansion. The Committee wishes you much success in the future. Sincerely, Marcia M. Manzo, Co -Chair Saratoga Community Library Expansion Committee 132650 Saratoga Avenue Saratoga, CA 95070 July 23, 1997 Mr. Wayne Gehrke, A.I.A. Group 4 /Architecture 301 Linden Avenue South San Francisco, CA 94080 Dear Mr. Gehrke, Thank you for your interest in and considerable time devoted to the Saratoga Community Library expansion project. You have clearly put much effort into your proposal and presentation to the Committee and you presented excellent qualifications to undertake the project. As you know, four finalist firms were invited to be interviewed by the Library Expansion Committee and we feel that all four firms are capable of performing the work. However, the Committee feels strongly that the choice for the expansion design should be Spencer Associates with Jan Stypula, the original architect, leading the project. Mr. Stypula demonstrated ability in the present structure and his enthusiasm for expanding his original design gives the Committee great confidence in our selection. The community is quite pleased with the original structure and site plan. There are several libraries in the Santa Clara Library system hoping to expand in the very near future, and we would not hesitate to recommend your firm. Please feel free to use my name when giving references. Again on behalf of the entire Expansion Committee, let me thank you for your time and effort put forward on the Saratoga Library expansion. The Committee wishes you much success in the future. Sincerely, Marcia M. Manzo, Co -Chair Saratoga Community Library Expansion Committee 132650 Saratoga Avenue Saratoga, CA 95070 July 23, 1997 Mr. Alan Oshima, A.I.A. Oshima & Yee, Architects 1731 J Street, Suite 200 Sacramento, CA 95814 Dear Mr. Oshima, Thank you for your interest in and considerable time devoted to the Saratoga Community Library expansion project. You have clearly put much effort into your proposal and presentation to the Committee and you presented excellent qualifications to undertake the project. As you know, four finalist firms were invited to be interviewed by the Library Expansion Committee and we feel that all four firms are capable of performing the work. However, the Committee feels strongly that the choice for the expansion design should be . Spencer Associates with Jan Stypula, the original architect, leading the project. Mr. Stypula demonstrated ability in the present structure and his enthusiasm for expanding his original design gives the Committee great confidence in our selection. The community is quite pleased with the original structure and site plan. Again on behalf of the entire Expansion Committee, let me thank you for your time and effort put forward on the Saratoga Library expansion. The Committee wishes you much success in the future. Sincerely, Marcia M. Manzo, Co -Chair Saratoga Community Library Expansion Committee 132650 Saratoga Avenue Saratoga, CA 95070 Saratoga Community Library Expansion Committee -Marcia Manzo, Co Chair and Library Commission Representative -Karen Ceppos, Co Chair and Library Commission Representative -Stan Bogosian, City Council Representative -Ruth Gipstein, Friends of the Saratoga Libraries Representative -Julie Farnsworth, Santa Clara Library Representative -Jack Grantham, Library Commission Representative Cathy Foscato,Library Commission, Monte Sereno Representative -Dave McLaughlin, Library Commission Representative -Ed Sessler, Library Commission Representative -Sally Towse, Library Commission Representative -Dolly Barnes, Ex Officio and Head Librarian -Mary Lynn Bernald, Ex Officio Representative from Planning Commission Henry Murakami, Ex Officio Representative form Planning Commission -Carolyn King, Ex Officio Representative from Heritage Preservation Comm. -Bob P.eepari, Ex Officio Representative from Heritage Preservation Comm. -Irene Jacobs, Ex Officio and Staff Support for City of Saratoga PROPOSAL FOR ARCHITECTURAL SERVICES SARATOGA COMMUNITY LIBRARY EXPANSION _May 30, 1997 Submitted by: SPENCER ASSOCIATES Architects & Planners 2570 West El Camino Real, Suite 100 Mountain View, California 94040 (415) 328 -2200 A- May 30, 1997 Mr. Larry I. Perlin City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Re: Proposal for Architectural Services Saratoga Community Library Expansion Dear Mr. Perlin: SPENCER ASSOCIATES ARCHITECTS it PLANNERS SPENCER ASSOCIATES, Architects & Planners, is pleased to submit this proposal for architectural services for the expansion of the Saratoga Community Library. This proposal is limited to services for the schematic design and design development phases of the project. In addition, time estimates for required work by discipline are only included for the schematic design phase of the project. Our project team is well experienced in the design of library facilities. We have designed numerous public and private library projects throughout the Bay Area. These have included both new and renovation/expansion projects. In particular, the founder of Spencer Associates, Eldridge T. Spencer, designed the original Saratoga Village Library in 1927, and John W. Stypula, current President of Spencer Associates, designed the Saratoga Community Library five decades later. More recent projects accomplished by our firm include conceptual designs for the Los Gatos Library and a 25,00 SF library at the Vacaville Cultural Center. A more extensive summary of our project experience follows in this proposal. Spencer Associates is particularly interested in participating in the design of the expansion of the Saratoga Community Library not only because of the creative challenge it presents, but because our firm wishes to continue a tradition of providing assistance in the design of library facilities for the Saratoga: community. We look forward to the opportunity of presenting our qualifications in more detail. If you have further questions regarding this proposal, please call. Respectfully, SPENCER ASSOCIATES Architects & Planners An W. Stypula, President 2570 WEST EL CAMINO REAL, SUITE 100❑ MOUNTAIN VIEW, CALIFORNIA 940400 (415) 328 -22000 FAX (415) 328 -1869 JOHN W. STYPULA, AIA, LICENSED ARCHITECT ❑ HARRY W. RODDA, AAA, LICENSED ARCHITECT ELDRIDGE T. SPENCER, FAIA, founder CONTENTS COVER LETTER I. FIRM BACKGROUND II. RELATED PROJECT EXPERIENCE III. PROJECT TEAM IV. AWARDS V . HOURLY RATE SCHEDULE vi. TIME ESTIMATE PROJECT SCHEDULE VII. = PROJECT CONTACT I. FIRM BACKGROUND Spencer Associates SPENCER ASSOCIATES, Architects & Planners, is a professional corporation located in Mountain View, California. Spencer Associates offers a full range of basic architectural services including programming, master planning, architecture, interior design and interpretive design. In addition, we utilize the services of sub - consultants including landscape architecture, civil engineering, geotechnical engineering, structural engineering, mechanical engineering, electrical engineering, food service, code compliance and cost estimating to provide comprehensive design services. Spencer Associates also participates in The Promontory Partnership with Barry Howard & Associates, Interpretive Designers of Malibu, California. The Promontory Partnership specializes in master planning, architecture and interpretive design, including exhibits and graphics, for museums and visitor centers. Two principals, John W. Stypula and Harry W. Rodda, direct a technical and administrative staff ranging from 10 to 15 people. A principal and project manager manage each project and provide immediate response to project needs. Our goals are to find. solutions which maximize client satisfaction and are functional in scale, regionally appropriate and benefit each specific project environment. Our long term relationships with numerous clients attests to our ability to provide responsive service. Our projects have outstanding user appeal and have won awards for design excellence and contribution to the environment. In recognition of our seven decades of design excellence, Spencer Associates was nominated twice by the Santa Clara Chapter of the American Institute of Architects for the California AIA Firm of The Year Award. More recently, one of our projects, the Mount St. Helens Visitor Center, was recognized by Time Magazine as "One of the 10 Best Designs of 1993." Spencer Associates evolved from the original practice of Eldridge T. Spencer founded in San Francisco in 1927. Over the years, our firm has developed expertise in the design of civic facitlities, including libraries and civic centers, educational facilities for secondary schools, colleges and universities, museums and visitor centers for private, state and federal clients and research and industrial facilities. Specifically, our firm has designed numerous public and private libraries throughout the Bay Area. As noted previously, our firm designed both the Saratoga Village Library in 1927 and the Saratoga Community Library in 1976. In addition to public library facilities designed for the cities of Aptos, Santa Cruz, Los Gatos, Sunnyvale, Palo Alto, Belmont, Vacaville and Stockton, we have designed a variety of specialty libraries for institutions such as Stanford University and various museums and visitor centers. Typically, we utilize a "workshop" process for the development of building programs and preliminary designs for library projects. Participants include all interested parties including library staff, city and county representatives, appropriate members of the public and project team members. Through this process, we identify project goals and objectives, mediate differences of opinion and reach a consensus as to the best project program and design. Additional representative clients we have accomplished projects for include colleges and universities such as San Jose State University, San Francisco State University, University of California at Santa Cruz and Berkeley, Mills College and the University of the Pacific; federal agencies such as the National Park Service, the Forest Service, the Bureau of Land Management, the Bureau of Reclamation and the Army Corps of Engineers; the States of California, Utah and New York; and private corporations including the Hewlett- Packard Company, Syntex, Bank of America, Pacific Bell and AT &T. II. RELATED PROJECT EXPERIENCE Spencer Associates Saratoga Community Library Saratoga, California Situated on the site of an existing - orchard, this 18,000 square foot library is designed to take advantage of the views of the orchard and the foothills while buffering the noise generated by the adjacent streets. The result is a community library with its functions oriented toward a landscaped courtyard with a minimum of glass on the traffic side of the building. The functions include areas for adult and juvenile collections, reading areas, fireplace, circulation desk, staff areas, a multi - purpose community meeting room and administrative offices. The Saratoga Community Library was completed in late 1976 at a cost of $931,000. The library has received awards for its innovative and energy - efficient design. In addition to the Saratoga Community Library, Spencer Associates' heritage includes the Saratoga Village Library, designed by Spencer Associates founder, Eldrige T. Spencer. COMMENTS FROM THE CLIENT "... I felt that Spencer Associates' perception of the workshop process was excellent. It allowed the community representatives to provide input of what they considered to be essential ingredients. The building was not designed by a committee, but the committee had significant input into the design process. "Spencer architects were particularly sensitive to the committee's input. They were able to translate words into design. As a result, the community felt it was their library. " Bob Beyer San Rafael City Manager (retired) II. RELATED PROJECT EXPERIENCE (cont'd) Spencer Associates APTOS LIBRARY Aptos, California A small 8,000 square foot branch-of the Santa Cruz Library System, the Mid - County Library is designed to serve the rural Aptos Community of 40,000 people. The library's exterior is residential in character, blending with the surrounding landscape, and the interior is designed with a high ceiling main reading room with ocean view. BELMONT LIBRARY ADDITION & ALTERATIONS Belmont, California Situated in the Belmont foothills, surrounded by oak and eucalyptus trees, this 6,000 square foot library serves a residential community. A 2,000 square foot addition was designed in order to properly house the overflowing collection and to provide adequate reading and study areas. BRANCIFORTE LIBRARY Santa Cruz, California This branch library is in a residential area. It has 7,500 square feet and a capacity for 25,000 volumes. BRANNER LIBRARY (EARTH SCIENCES BUILDING) Stanford University, California The construction of the Earth Sciences Building brought together the research, teaching and office facilities of the various departments within the School of Earth Sciences at Stanford University. The 18,000 square foot Branner Library is the focus of the building. The Branner Library provides conference rooms, work stations, and office spaces for the school while providing a pleasant atmoshpere with spectacular views of the campus in every direction. DOWNTOWN PALO ALTO LIBRARY Palo Alto, California This award- winning library includes meeting rooms, outdoor patios and branch library functions. By using patio walls and landscape planters, outdoor courtyards are provided within the downtown setting. The library meets the needs of the citizens who work or live in the vicinity. The 10,000 square foot, facility was designed as part of the City Hall area and has been widely received by the community. II. RELATED PROJECT EXPERIENCE (cont'd) Spencer Associates MITCHELL PARK LIBRARY ADDITION Palo Alto, California Located in a park in South Palo Alto, the Mitchell Park Library Addition is designed to meet the needs of an expanding community. The Library addition provides a 5,000 square foot community center, a teen center and additional volume storage space. The design utilizes patios and skylights to bring the outdoor park setting and natural light into the building while maintaining the character of the existing library. PALO ALTO MAIN LIBRARY ALTERATIONS & ADDITION Palo Alto, California The central library for the City of Palo Alto, the 20,400 square foot Palo Alto Main Library was remodeled over a three -year period in three phases in order to maintain library operations. Phase I, completed in 1981, required the remodeling of the public use areas. Phase II, included the design of a 2,000 square foot addition to provide a new staff room with kitchen facilities, conference room and administrative spaces, and the remodeling of 3,500 square feet of existing space. Phase III consisted of interior design services: furniture selection and specifications. PUBLIC LIBRARY, MUSEUM AND HISTORY CENTER Mariposa County, California This small county library is combined with museum and history center facilities. The rustic character of this modern building blends with the rural setting. SANTA CRUZ PUBLIC LIBRARY Santa Cruz, California The main Library for the City and County Library System, the Santa Cruz Public Library is part of the Santa Cruz Civic Center Complex in Santa Cruz. The library is two stories with 43,000 square feet, housing a collection of 150,000 volumes. SARATOGA COMMUNITY LIBRARY Saratoga, California Situated on the site of an existing orchard, this 18,000 square foot library is designed to take advantage of the views of the orchard and the foothills while buffering the noise generated by the adjacent streets. The result is a community library with its functions oriented toward a landscaped courtyard with a minimum of glass on the traffic side of the building. The functions include areas for adult and juvenile collections, reading areas, fireplace, circulation desk, staff areas, a multi - purpose community meeting room and administrative offices. The Saratoga Community Library was completed in late 1976 at a cost of $931,000. The library has received awards for its innovative and energy- efficient design. II. RELATED PROJECT EXPERIENCE (cont'd) Spencer Associates STOCKTON NORTH BRANCH LIBRARY Stockton, California The Stockton North Branch Library meets the needs of an expanding section of the City. With commercial buildings ;-residences and a future shopping center bordering the site, the 14,000 square foot library was designed to be sympathetic with its setting and aesthetically pleasing. The building was planned to take advantage of environmental factors for natural light and heat control. This design approach makes the building very energy - efficient so that mechanical systems are minimized to lower initial, as well as life cycle, costs. SUNNYVALE PUBLIC LIBRARY ALTERATIONS & ADDITION Sunnyvale, California The $5.1 million Sunnyvale Public Library Alterations and Addition project was completed in early 1985. The project consists of 60,000 square feet of remodeling and the construction of an 18,000 square foot addition to provide additional reading and stack areas and office spaces. The addition will increase book capacity by 16,000 volumes and floor stack area by 19,000 square feet. Construction was completed in phases and the library was open for continuous use. Temporary facilities were provided to accommodate some library patron services and staff. VACAVILLE PUBLIC LIBRARY Vacaville, California Spencer Associates designed the new City of Vacaville Public Library to replace an existing facility located next to City Hall. As a part of the Vacaville Cultural Center - which also includes a theater and community center, the 25,000 square foot library began construction in the fall of 1991 and was completed in 1992. Program area for the Vacaville Public Library includes: Adult Collection 6,600 SF Adult Reading 1,440 SF Young Adults 1,000 SF Children 2,400 SF Reference 1,800 SF Browsing 1,200 SF Audio/Visual 600 SF Study /Conference 1,000 SF Staff Workroom 4,800 SF Circulation, Restrooms & Misc. 4.160 SF TOTAL AREA 25,000 SF The new facility houses 97,000 volumes and provides space for acquisition of new books. The card catalog is computerized and allows for public access through on -line computers. II. RELATED PROJECT EXPERIENCE (cont'd) Spencer Associates PROJECT Saratoga Community Library Saratoga, California Vacaville Public Library Vacaville, California Sunnyvale Public Library Alterations & Additions Sunnyvale, California Palo Alto Main Library Phase III Interiors Palo Alto, California Palo Alto Main Library Phase 11 Alterations & Additions Belmont Library Alterations & Additions Belmont, California Palo Alto Main Library Phase I Remodel Palo Alto, California Stockton Main Library Stockton, California Saratoga Community Library Saratoga, California Mitchell Park Library Addition Palo Alto, California Aptos Library Aptos, California DATE COST AREA /SF VOLUMES 1979 $931,000 18,000 SF 90,000 6,000 SF 1981 $1.2 million 20,400 SF volumes 1992 $2.68 million 25,000 SF 97,000 excluding furnishings volumes and Site work 1985 $5.1 million 19,000 SF addition 16,000 volume for a total of addition for a 60,000 SF total of 174,000 remodel volumes 1984 N/A 20,400 SF N/A 1983 $400,000 2,000 SF addition Administrative 3,500 SF remodel Space 1981 $220,000 2,000 SF addition 50,000 for a total of volumes 6,000 SF 1981 $1.2 million 20,400 SF 150,000 volumes 1979 $1,0 million 14,000 SF 75,000 volumes 1976 $931,000 18,000 SF 90,000 volumes 1975 $197,600 5,000 SF 10,000 volumes 1975 $340,000 8,000 SF 25,000 volumes Designed for future Possible expansion to expansion to 12,500 SF 50,000 Public Library, Museum and 1971 $160,000 5,500 SF 6,000 History Center volumes Mariposa County, California Downtown Palo Alto Library 1969 $200,317 10,000 SF 22,240 Palo Alto, California volumes Santa Cruz Public Library 1969 $925,000 43,697 SF 150,000 Santa Cruz, California volumes Branner Library 1968 $2.7 18,000 SF 55,000 volumes Ruth Wattis Mitchell 55,000 maps Earth Sciences Building Stanford, University, California Branciforte Branch Library 1967 $154,000 7,000 SF 25,000 Santa Cruz. California volumes III. PROJECT TEAM Spencer Associates Our Project Team will be headed by Spencer Associates, Architects & Planners, with John W. Stypula serving as Project Principal. "Jan" will assume overall reponsibility for the project and will contribute his extensive experience in library design to the development of schematic alternatives for the project. Jan has been personally responsible for the design of the Saratoga Community Library, the -Palo Alto Downtown Library, the Mitchell Park Library Addition and conceptual plans for the Los Gatos Library. Steve Bowers, a Senior Associate with Spencer Associates, will serve as the Project Manager for the design phases of the project. As such, he will be the point of contact for the City of Saratoga, responsible for project development and consultant coordination. Steve has over 20 years of experience as a practicing architect and has been employed by Spencer Associates for 14 years. He has worked with Jan on numerous civic and educational projects including the Saratoga Community Library and conceptual plans for the Los Gatos Library. In addition, we will utilize the services of the following sub - consultants on the project. Resumes and firm descriptions of Project Team members follow in this section. Subconsultant Cy Silver & Associates 1462 Cedar Street Berkeley, CA 94702 (510) 525 -4726 Dasse Designs New Montgomery Street, Suite 850 San Francisco, CA 94105 (415) 243 -8400 List Engineering Company 419 Webster Street, Suite 201 Monterey, CA 93940 (408) 373 -4390 Jack D. Todd, Inc. 1165 Lincoln Avenue, Suite 200 San Jose, CA 95125 (408) 993 -9970 Ron Benoit Associates 225 Forest Avenue Palo Alto, CA 94301 (415) 326 -4268 Adamson Associates 170 Columbus Avenue, Suite 301 San Francisco, CA 94133 (415) 981 -1004 Discipline Library Planning Structural Mechanical Electrical Landscape Cost Estimating JOHN W. STYPULA, AIA Firm: SPENCER ASSOCIATES, Architects and Planners Title: Principal Education: Stanford University, B.A. Pre - Architecture, 1960 Stanford University, B.A. Architecture, 1962 Registration: California No. C4737 Hawaii No. 3324 N.C.A.R.B. Experience: Mr Stypula joined Spencer Associates in 1966 and became a Partner in 1971. He has served as the firm's President and Managing Partner since 1980. Prior to his association with Spencer Associates, Mr. Stypula worked as an Industrial Designer for International Business Machines and in various areas of the architectural profession. In addition, Mr. Stypula has served as: • Visiting Critic and Lecturer, Department of Architecture, Stanford University • Speaker, Monterey Design Conference, California Council American Institute of Architects • Speaker, Management Seminar, Grand Canyon, U.S. National Parks Service • Speaker, Design Conference, Denver, U.S. National Park Service • Juror, Design Awards, San Joaquin Valley Chapter American Institute of Architects • Speaker, Design of California State Railroad Museum, San Joaquin Valley Chapter, American Institute of Architects During his tenure at Spencer Associates, Mr. Stypula has served as the Design Principal on many of the firm's most significant projects. His project work ranges from Stanford University's High Temperature Gas Dynamics Laboratory, Computer Facilities and Cogeneration Facilities to Railroad Museums and foot bridges in Regional Parks. Representative works include: • Saratoga Library, Saratoga, California • Mitchell Park Library, Palo Alto, California • Palo Alto Downtown Library, Palo Alto, California • Palo Alto Main Library, Palo Alto, California • Cubberley Master Plan, Palo Alto, California • Mark Taper Law Student Center,Stanford University, California • Academic Resources Center, Stanford University, California • California State Railroad Museum, Sacramento, California • Community and Arts Building, St. Francis High School, Mt. View, California • Earth Sciences Building, Stanford University, California • Dwight D. Bentel Hall Renovation, California State University, San Jose, California John W. Stypu]a Page 2 Tresidder Memorial Student Union Renovation, Stanford University, California Cardinal Cogeneration Plant, Stanford University, California Appropriate and innovative design, and the positive experience of the user in the completed project, are two of Mr. Stypula's major concerns. He has demonstrated the ability to formulate innovative concepts and to communicate those concepts simply and clearly, inspiring enthusiasm and excitement on the part of others involved in the design process. His success is reflected in the many awards he has won over the years. The following projects have been recognized by various professional. and civic groups: • Saratoga Community Library, City of Saratoga, California • Downtown Library/Community Center, City of Palo Alto,California • Marcus and Millichap Corporate Headquarters, Palo Alto, California • Recreation Center, The Presidio of Monterey, California • Environmental Education Center, San Francisco Bay Wildlife Refuge, California • California State Railroad Museum, State of California, Sacramento, California • U.S. Fish and Wildlife Center, San Francisco Bay Wildlife Refuge, Fremont, California • Biebrach Swim Pool, City of San Jose, California • Mayfair Swim Pool, City of San Jose, California • El Portal Water Pollution Control Facility, Yosemite National Park, California • San Francisco Bay Model Regional Visitor Center, Sausalito, California Over the years Mr. Stypula has established mutually beneficial working relationships with such clients as: • Stanford University • California State University • State of California • City of Palo Alto • U.S. National Park Service. • U.S. Army Corps of Engineers • Pacific Telephone & Telegraph • Bank of America STEVEN S. BOWERS, AIA Firm: SPENCER ASSOCIATES, Architects and Planners Title: Associate and Project Architect Registration: California No. C8264 1975 Education: University of California, Berkeley - Master of Architecture, 1972 Stanford University - Bachelor of Arts in Architecture, 1970 Experience: 1989- Present Senior Associate Spencer Associates, Architects & Planners Mountain View, California Responsible for project and administrative management including procurement, contract negotiations, coordination of staff and consultants, development of design and construction documents and involvement in construction administration services. Representative projects have ranged from the development of the Cubberley Master Plan for the conversion of a Palo Alto high school to a multi -use community facility to renovating historic structures for adaptive reuse for the Bay Area Discovery Museum at Fort Baker in Sausilito. Current project responsibilities involve concluding the final phase of a 150,000 SF warehouse /maintenance complex for the National Park Service at Yosemite National Park and the design of new science facilities at Fremont and Homestead High Schools for the Fremont Union High School District. 1977 -1989 Principal Bowers Richert Gratiot, Architects Served as the principal -in- charge of design and procurement. Project responsibilities included overseeing the development of design and construction documents for a variety of residential, educational, commercial and industrial projects. Representative clients included the City of Palo Alto, Stanford University, University of California at Santa Cruz, Raychem Corporation and various private developers. Notable projects included the conclusion of work on the Coyote Point Museum for Environmental Education, design competitions for the Triton Museum of Art and the Lake Hartwell Visitor Center and the design of the Ruarl Lane Faculty Housing project at Stanford University. 1972 -1977 Project Designer /Architect Spencer, Lee, Busse & Stypula, Architects Palo Alto, California Responsible for working on the preliminary designs of a variety of civic, educational and institutional projects including the Coyote Point Museum for Environmental Education in San Mateo, the California State Railroad Museum in Sacramento, renovation of the Children's Theater in Palo Alto and the Wawona Water Pollution Control Facility in Yosemite National Park. Representative Projects Civic Institutional Educational Cubberley Master Plan, Palo Alto, CA Los Gatos Public Library (Conceptual Plan), Los Gatos, CA Handicap Improvements to the Lucie Stern Community Center, Palo Alto, CA Sacramento River Discovery Center, Redding, CA Lewis & Clark Interpretive Center, Great Falls, MT Bay Area Discovery Museum, Sausilito, CA Visitor Center of the Ppper Missouri, Fort Benton, MT Visitor Center, Lake Hartwell, GA Triton Museum of Art Competition, Santa Clara, CC Coyote Point Museum for Environmental Education, San Mateo, CA Fremont High School Master Plan, Sunnyvale, CA Saint Francis High School Master Plan, Mountain View, CA Saint Francis High School Student Activities Center, Mountain View, CA Homestead High School Science Building, Cupertino, CA Fremont High School Science Building, Sunnyvale, CA Stanford Instructional Television Network Facilities, Stanford University, CA Career Planning & Placement Center, Stanford University, CA Graduate School of Business Lounge Renovation, Stanford University, CA Housing Administration Facility, University of California, Santa Cruz, CA CAC (Handicapped) Buildings, University of California, Santa Cruz, CA Parks and Recreation Maintenance Facility, John Muir National Historic Site, Martinez, CA -- Santa Rosa Island Employee Housing, Channel Islands National Park, CA San Miguel Island Employee Housing, Channel Islands National Park, CA Cow Creek Employee Housing, Death Valley National Park, CA El Portal Warehouse/Maintenance Complex, Yosemite National Park, CA Environmental Master Plan, Little Basin Recreation Area, Boulder Creek, CA Sunnyvale Baylands Park, Sunnyvale, CA Restroom Prototypes (Various Sites), County of Santa Clara, CA Vasona Lake Park Facilities, Los Gatos, CA Hellyer Park Maintenance Facilities, San Jose, CA Wawona Water Pollution Control Facility, Yosemite National Park, CA CommerciaVIndustrial Teknekron Tenant Improvements, Palo Alto, CA Skycrest Shopping Center Renovation, San Bruno, CA Various Projects, Raychem Corporation, Menlo Park, CA Office Building, M.H. Weeks Estate, Palo Alto, CA Facilities Renovation, Personal Products Corporation, Sunnyvale, CA R &D Facilities, International Business Park, San Jose, CA Topspin Tennis, Menlo Park, CA REtATED EXPERIENCE Led a team of and librarians that developed quantitative programmatic guidelines for planning public library facilities. Wrote State Building Code public library construction standards and design review regulations. issued annual guide to financing library capital projects. Designed and administered grants programs for public library construction, reviewed and approved building programs and designs for 60 new library buildings, and supervised their architecture / engineering reviews. Participated in design camps. dwettes, and other lntensive planning sessions. CURRICULUM ViTAE Education Master of Library Service, University of California, Los Angeles. Certificate M program Management, University of California, Davis. Library experience 1%1-1963 Library Technical Assistant, University of California. Santa Barbara. 1964 -1965 Adult Services Librarian, Brooklyn (" Public Library. 1964 -1967 Branch Librarian, Long Beach (CA) Public Library. 1967 -1970 Head Catalog Librarian, Los Angeles (CA) County Law Library. 1971 -1973 State Law Librarian, California State Library. 1973 -1979 Chief of Library Development, California State Library. 1979 -1 981 Planning Officer, California State Library. 1 981 -1994 Facilities Planning Consultant, California State Library. 1986 -date Owner, Cy Sliver and Associates, Berkeley, CA. Professional affdIations American Library Association, Architecture for Public Libraries Committee, Chair, 1994/95. American Institute of Architects / American Library Association Library Buildings Award, juror, 1996197. California Library Association. Publications "Multi- campus distribution of purchased libraries ", In College and Research Libraries, v.26, May 1965, pp. 241 -9. 'The State Law Library and total library servicee, in News Notes of CW fbrn►Q L&ories. v. 65 no. 4, Fall 1970, pp. 579 -583. Editor, Califomia Library Laws, Sacramento, California State Library (several editions, 1971 - 1991). 2 CY H. SILVER CY H. SILVERS M.L.S. has over twenty yean' experience in p1=*)g hbrarY facilities. He has been Involved in new and remodeling projects ringing in size from 1,000 to 140,000 square feet for public, academic, school and special Libraries. As the former Library Facilities planner for the California State Library and as owner of Cy Silver and Associates, he is experienced in working with library directort-and staffs, community members, architects, and government and company officials to identify project goals and constraints and to find solutions that foster efficient and attractive libraries. REPRESENTATIVE PROJECTS eerkeWy (CA) pubk Library. Analyzed the four branch library facilities of the Berkeley, CA Public Library, to make recommendations to improve access and space utilization. Special concerns include dicabied access, incorporation technology, and improving staff workspaces. Exploratorium (San Francisco). Wrote Program for a multimedia public information services and training facility within a museum of science, art and human perception. Drafted layouts to remodel spaces to accommodate program requirements. Su" Library (San Francisco). Wrote program for 50,000 sq.fL public research library and art gallery. lncluding general and rare book reading rooms and storage areas, art exhibition spaces and exhibit preparation area, and visitor reception and orientation spaces. Susanvilie (CA) Public Ubrarp. Wrote program for conversion of 1 1,000 sq.k. retail space to be Susanviile Ubrary District Main library. State Ubrary Annex (Sacramento). Wrote the building program, in conjunction with outside consultants and resident staff, for a 140,000 sq.ft. building to house specialized pubfic.research collections and services of the California State Library, wJuding mobile all State compact bookstacks; special reading rooms for rare books and for df eaders ;voice Library technical services functions; central computer spat nd o and data communications and exhibit areas; and mailrooms Hawa ll State Ubrary. Principal Ubrary planner for long-range facilities plan for all SO public branch %braries in Hawaii. Reviewed existing faciikies, needs for staffing and services. imiuding implications of technology, multicultural population, access, schools, and of other types of libraries. Provided standards, locations, etc. for 20 -year construction program. Delta College Library, Stockton, CA. Designed remodeled floor plan to consolidate check4nkheck. out services, comply with Americans With Disabilities Act, and utilize new technologies. Orange (CA) Public Library. Designed remodeled floor plan to consolidate check- In/check-out services, provide better supwrvbion of public spaces, and improve user access to collections. 1 CY H. SILVER Editor, California libraries in the 19801: strategies for service, Sacramento. California State Library, 1982, 23 pp. Staff analysis of Barbara Robinson's A study of reference referral & super reference In California, Sacramento, California State Library, 1987, 57 pp. "Ergonomics ", in Managing the private law library 1988, New York Practising Law Institute, 1988. pp. 225 -241. "The new State Library Annex Building (Site 5), its history and features ", in California State Library Foundation Bulletin, no. 25, October 1988, pp. 29 -36. California public libraries: an overview, Sacramento, California State Library (several editions, 1 986 -1 994). Space standards for libraries M growing California communities, Sacramento, California State Library (series! editions, 1987 - 1994). options ons for or g anzng countywi de library servce in Calfornia, Sacramento, Califomia State Library (several edidons, 1987 - 1994). Options for library service in California general law cities, Sacramento, California State Library (several editions, 1 989 - 1994). Financing California public Hbrory facilities, Sacramento, California State Library (several editions, 1984 - 1994)• "Construction standards for California public libraries ". in Library Administration & Management, Spring 1990, pp. 82 -86. Miscellaneous reviews of books on designing library facilities for Library Journal. Workshops and presentations Co- organizer. Talking buildings workshops for planning academic and public library facilities, Glendale and Oakland, 1985. Organizer, Art of the Possible conference on financing local government programs, Burlingame, 1986. "Ergonomics ", at Managing the private law library, San Francisco, 1988. "Designing library facilities to serve older people ". at Santiago Library System (CA). 1991, Selected library planning workshops /seminars attended Planning for effective library buildings, (HBW Associates, 198b). Appointn-mm with destiny - choosing furniture for libraries, (ALA - LAMAMES, 1989). Consumer's report on library lighting, (ALA - LAMNSES, 1989). Public library design, (Harvard University Graduate School of Design, 1990). Continuing evolution of public capital financing, (University of California, Davis, 1990). The Americans with Disabilities Act: its impacts on a" libraries. (ALA - ASCLA, 1992)• Getting wired: planning for telecommunications in libraries, (ALA - LAMA/BES, 1994). 3 CY H. SILVER 9EVDESIGN INC. STRUCTURAL ENGINEERS 33w Montgomery St., Suite 850 • San Francisco CA 94105.415/243 -8400 - Fax 415.243 -9165 FIRM PROFILE DASSE Design offers a complete range of structural engineering services to architects, developers, building owners and government agencies throughout the Western United States. Formed in 1986, with headquarters in San Francisco and a branch office in Irvine, DASSE has a present combined staff of 44 which includes 23 registered civil and structural engineers. DASSE specializes in the structural design of new facilities and the structural rehabilitation of existing facilities. Additionally, DASSE provides seismic vulnerability studies of existing facilities. The principals and key staff each have 14 to 23 years experience providing services for seismic evaluations leading to minor and major structural repairs and seismic strengthening of existing structures. During the last five years, DASSE has served as the structural consultant for the seismic /structural retrofits for several one to three -story unreinforced brick buildings (four of which are historic landmarks), a five -story concrete building for conversion to the corporate headquarters for Sun Microsystems, Inc., the upgrade of three lab and shop buildings for Sandia National Laboratories in Livermore, the strengthening of a five -story concrete acute care hospital in Martinez, and the retrofit of a four -story concrete high school classroom building. These projects have required careful examination of existing construction, comprehensive evaluations to identify structural /seismic deficiencies and methods of repair and strengthening, and close monitoring of the implementation during construction. DASSE serves as consultant to architects and as prime design professional on projects which are structure intensive. PHILOSOPHY DASSE recognizes that to consistently provide quality consulting services, it is necessary that at least one Principal maintain a committed participation to each project. At project inception, a Principal will work to define our client's needs as clearly as possible, while establishing an open and direct line of communication. Through conceptual and preliminary project phases, DASSE will strive to produce the most economical and constructable design which satisfies functional, operational and aesthetic restraints. During contract document preparation, special attention will be given to the coordination of non - structural building systems and components and the thorough, unambiguous detailing of the design concept. While the project is under construction, DASSE will provide timely support to insure that our client's needs are met in an expeditious and economical fashion. DESIGN INC. 912 STRUCTURAL ENGINEERS 33 New Montgomery St., Suite 850 • San Francisco CA 94105.415.!243 -8400 • Fax 4151243.9165 DOUGLAS C. HOHBACH Education: Princeton University B.S. in Civil Engineering, 1980 Stanford University M.S. in Structural Engineering, 1984 Registration: Professional Affiliations: Areas of Extensive Expertise: Experience: California — Civil Engineer, 1984 California — Structural Engineer, 1988 (SE 3131) Structural Engineers Association of Northern California Earthquake Engineering Research Institute National Trust for Historic Preservation The American Institute of Architects, Professional Affiliate Construction document production, technical execution, value engineering, performance based seismic design, project cost control and construction administration. General Overview 16 years of professional experience participating in and leading the structural engineering services for new the structural /seismic upgrading of existing facilities, and peer review. Experience includes government, commercial (office and retail), corporate, multi -unit residential, hospital, and university projects as well as free standing parking structures. MI P j -.•-- T- .• • Lawrence Livermore Laboratory Decontamination Waste Treatment Facility. ■ Developed $3M of Value Engineering suggestions on $70M facility designed to store and process radioactive waste, mixed waste and hazardouse waste. As part of the Stanford University structural peer review process for new buildings, Mr. Hohbach performed informal value engineering studies on the following projects: Douglas C. Hobbach • Center for Integrated Systems Expansion (CISX) Stanford University — Retained to serve as the third party reviewer as part of Stanford University's quality assurance program. The subject building is a 2 story 53,000 gsf eccentrically braced steel frame structure with heavy stone veneer housing labs, offices, CADD stations, and open student cubicle areas. An adjacent concrete toxic gas vault is designed for blast loading. DASSE's peer reviews occurred at key design and construction document milestones and included technical, construction, and cost related recommendations. Gates Computer Science Building Stanford University — Provided structural peer review services and value engineering in support of the new 141,000 gsf, 4 story (with full basement) computer sciences building. This L shaped structure is framed in structural steel and utilized eccentric bracing. Mr. Hohbach provided value engineering for the design of the lateral force - resisting system for the Summerlin Medical Office building near Las Vegas, Nevada. Summerlin Medical Office Building Summerlin, Nevada — DASSE worked with Marshall Erdman, the Design -Build Architect /Contractor, to create a superior lateral force resisting system while preserving functional flexibility. DASSE provided special seismic consulting, value engineering and structural peer review for this 2 -story 40,000 gsf steel framed building located in a rapidly growing suburb of Las Vegas. Mr. Hohbach also was recently selected as a structural peer reviewer /value engineer for the seismic upgrade of various State of California buildings as part of the State Seismic Program. In addition, Mr. Hohbach was part of the DASSE team which responded to Value Engineering proposals on the Mechanical Engineering Building at the Naval Post - Graduate School in Monterey, California. He also has responded to the value engineering comments received on the Lawrence Berkeley Lab Advanced Light Source project and the new Redwood City City Hall project. V . I 7. r7 LIST ENGINEERING COMPANY Mechanical LIST ENGINEERING COMPANY Consultants 419 Wensw Snee+ List Engineering Company is an organization of consulting engineers and Suite 201 designers located in Monterey, California. The firm provides a full range of mechanical engineering services to architects, plant engineers, Monterey, (A, s 94o contractors, municipalities, school districts, hospitals, government agencies and military operations throughout California. Fecs' •e < ='S''` `= Founded in 1962, List Engineering Company has developed a broad base of experience while specializing in remodel /rehabilitation projects. As mechanical engineers, special expertise is offered in the areas of heating, ventilating. air conditioning, plumbing, process piping, and fire protection. Feasibility studies, master planning, life cycle cost analysis, operation and maintenance manuals and energy audits are services offered in conjunction with design documents and construction support services. List Engineering Company is a corporation with depth. Second generation ownership has been in place for over ten years. A registered professional engineer directs each project, working with an established team which remains involved with the project from beginning to end. Automated production methods are used where appropriate. Computer aided design is available for HVAC calculations, energy compliance -documentation and fire protection hydraulic calculations. Intergraph (Microstation '95) computer aided drafting is in use. Technical currency is maintained by participation in the American Society of Heating. Refrigeration. and Air Conditioning Engineers, American Society of Plumbing Engineers, National Fire Protection Association, American Consulting Engineers Council, and the Consulting Engineers and Land Surveyors of California. K-7 RONALD M. BLUE, P.E. Principal EDUCATION: General Motors Institute 1975 Flint, Michigan B.S.- Mechanical Engineering REGISTRATION: Professional Engineer: EXPERIENCE: 1984 to date: California 23440 Michigan 27117 Central Michigan University 1979 Mount Pleasant, Michigan M.A.- Business Administration List Engineering Company Consulting Mechanical Engineers Responsibilities include quality control, design, specification, cost estimating and construction support activities. Fields include HVAC, plumbing, fire protection, process piping and industrial ventilation. Additionally, directing activities within the office and coordinatins with various consultants. InstitutionaUCommercial Projects: Mt. Hermon Dining Commons, Asilomar Conference Center Lodge and Scripps Remodel. Santa Cruz Seaside Company Administration Offices. Monterey Peninsula Hospital Boiler Conversion, UC Santa Cruz Oakes College Student Housing. San Jose State University-, Dwight Bental Hall Remodel. Pajaro Dunes Fire Station. Community Hospital of the Monterey Peninsula Outpatient Surgery Center, La Quinta Hotel Facilities Complex, CSU Northridge Student Union Expansion and San Francisco State University Humanities Building. Library Projects include: Cabrillo College Learning Resource Center, Monterey Institute for International Studies, City of Monterey Public Library, King City Public Library, All Saints Daj School Library, Cite of Carmel Public Library Annex, City if Salinas Steinbeck Library. 1980 to 1984 SSOE, INC. Architects and Engineers, Flint, Michigan Mechanical Job Captain: Buick 440T Project, renovated 600,000 ft' foundry into modem manufacturing facility. Included central cooling tower, chilled water, and HWBF, bulk fluid storage, industrial exhaust, HVAC, and fire protection. Buick 245 Torque Converter Project, renovated 1,000,000 ft' foundry into modern manufacturing facility. Included: Machining fluid filtration, HVAC, process piping, steam, condensate, compressed air, fire protection. Project REARM, Corps of Engineers, Louisville District, Rock Island Arsenal. Three phase manufacturing complex. Facilities included high density storage, machining shop, press room, foundry, plating shop and waste treatment. Responsible for HVAC, plumbing, process piping, fire protection and industrial ventilation. Waste Treatment Plant, Y -12 complex, Department of Energy Oakridge, Tennessee: Mechanical support for production facilities. HVAC, plumbing, fire protection for laboratory, process and support facilities. u...,•,.,or,i rr..u„ Jnl. /, L. IULL', ilr,_. Iv JNcn�cr r.c�c I JACK D. TODD, INC. Electrical Engineer 7 I OFC (408) 993.9970 i 1165 UNCOLN AVENUE SUITE 200 FAX (408) 993 -9976 ;SAN JOSE, CA 95125 -3002 I ' FRED J. PROFFIIT, P.E. Senior Designer Educe Oregon State University, B.S., Electrical Engineering jProfessional EggistnWon Profession Electrical Engineer, California and Oregon i Per iecx Experience Fred Proff tt has 25 years of diversified experience in the design and construction of high technology, public works, industrial and institutional facilities. i Before' joining Jack D. Todd, Ine., Fred utilized his skills in the design O� facilities f'or various consulting firms, service organizations and cor>,struction companies. I� I I i Prior to catering the engineering profession, Fred was an Estimator, Design Engineer and Project Manager for a major Electrical Contractor in Salem, Oregon. H3eh Technolo_w IDT Fab 4, Hillsboro, Oregon IDT Energy Center, San Jose, California AMD Wafer Fab, Sunnyvale, California Monolithic Memories, Santa Clara, California i Industrial I Chevrgn Refinery Expansion, El Segundo, California i Shelf Oil Resin Handling Facility, Deer Park, Texas i Paper Till Pulp Handling Expansion, Newport, Oregon i Lumber SaAmill Expansion, Roseburg, Oregon I Public'Works Durham Wastewater Treatment Facility, Portland, Oregon Woodburn Sewage Treatment Facility, Woodburn, Oregon Airport Runway Lighting Renovation, Salem, Oregon I! i I C rrl26= Facilities Kaiser Permanents Data Center, Walnut Creek, California Oregon State General Service Center, Salem, Oregon Health Caro Stanford Hospital, all major projects from 1986 to 1990. i Kaiser Pernranente, all major projects from 1992 to 1996. Milwaukee Comnumity Hospital, Milwaukee, Oregon TOTAL P. ©2 PROFILE Founded in 1970, Adamson Associates is a construction cost management consulting firm specializing in construction cost planning and analysis. The firm is comprised of quantity surveyors, cost engineers and construction managers, trained and experienced in all disciplines of construction cost estimating and value engineering. The principals of the firm, Martin Gordon, Peter Morris and Nicholas Butcher have a combined 55 years of experience in the construction cost management field. Adamson Associates provides different types of services to clients, all focused on controlling cost while at the same time maximizing project budget values. Different than a traditional cost estimating firm, we work as a strategist, either directly for the Owner or as a core member of the design team, to evaluate all aspects of a project -- not only for cost compliance but also to identify areas where the project budget can be better utilized. With offices in San Francisco, Santa Monica, and Sacramento, Califomia, Seattle and Kuala Lumpur, the firm has a staff of thirty — eightem of which are located in the San Francisco office. The firm has provided cost analysis services on over 4,000 different construction projects within California, on behalf of Owners, developers, architects, corporations, institutions and government agencies. More specifically, Adamson Associates has a particular specialty in health care and laboratory research facilities having worked on some of the largest and most complex projects within the western United States. A DYAWSG)N 1 ti Cnlum6us Ai c r Sm Fran; is; n, C.9 94 415. 981,1004 Fxv 415.981.1419 PROFILE Founded in 1970, Adamson Associates is a construction cost management consulting firm specializing in construction cost _..planning and analysis. The firm is comprised of quantity surveyors, cost engineers and construction managers, trained and experienced in all disciplines of construction cost estimating and value engineering. The principals of the finm, Martin Gordon, Peter Morris and Nicholas Butcher have a combined 55 years of experience in the construction cost management field. Adamson Associates provides different types of services to clients, all focused on controlling cost while at the same time maximizing project budget values. Different than a traditional cost estimating firm, we work as a strategist, either directly for the Owner or as a core member of the design team, to evaluate all aspects of a project -- not only for cost compliance but also to identify- areas where the project budget can be better utilized. With offices in San Francisco, Santa Monica, and Sacramento, California, Seattle and Kuala Lumpur, the firm has a staff of thirty — eighteen of which are located in the San Francisco office. The firm has provided cost analysis services on over 4,000 different construction projects within California, on behalf of Owners, developers, architects, corporations, institutions and government agencies. More specifically, Adamson Associates has a particular specialty in health care and laboratory research facilities having worked on some of the largest and most complex projects within the western United States. AADIAI,1\4SG)N 1-0 Cahnbu, .9 Q4 1 San Fr�rnnsra• C.� 4a 1 i? 41 5.981.1004 FJA 41;.981.1419 RESUMES MARTIN GORDON Principal Education: ...Graduate, Hammersmith College, 1970, London, England Degree in Quantity Surveying, 1973 Royal Institute of Chartered Surveyors, London, England General Background: With more than 28 years in the building and civil engineering profession, Mr. Gordon has been responsible for the preparation of cost plans and estimates on a wide range of domestic and international projects. This experience has been gained on behalf of contractors, construction management consultants and design build organizations. Trained in Value Engineering and Analysis by the Society of American Value Engineers, he has worked with clients and design teams at value engineering sessions analyzing and determining cost effective design solutions. In addition, he has experience drafting and negotiating construction contracts, post contract management, preparing bills of quantities, preparing and assessing construction claims and evaluating change orders. Memberships: Fellow, Royal Institution of Chartered Surveyors, 1973 Society of American Value Engineers (SAVE) American Association of Cost Engineers (AACE) American Institute of Construction Economics (AICE) Certified Professional Estimator, American Society of Professional Estimators (ASPS) Proiect Experience: San Francisco International Airport, Rental Car Facility on Lot D GSA Oakland Federal Building Buck Center for Research in Aging, Marin County UC Berkeley, Doe/Moffitt Library Complex Saratoga City Hall/Civic Center Master Plan CSU Sonoma, Rhonert Park Information Center Stanford University, Science and Engineering Quadrangle Lawrence Berkeley Laboratories, Human Genome Laboratory San Francisco New Main Library City and County Building Restoration, Salt Lake City, Utah Replace Clinical/Bed Tower, VAMC Palo Alto 170 colulnbu.Avrnur MAIA\N4SG)N San Frawisrn, CA 94 1.3.3 4 15. 981.1004 Fa.v 41 5.9 81. 14 19 RESUMES MARTIN GORDON Principal Education: Graduate, Hammersmith College, 1970, London, England Degree in Quantity Surveying, 1973 Royal Institute of Chartered Surveyors, London, England General BackPround: With more than 28 years in the building and civil engineering profession, Mr. Gordon has been responsible for the preparation of cost plans and estimates on a wide range of domestic and international projects. This experience has been gained on behalf of contractors, construction management consultants and design build organizations. Trained in Value Engineering and Analysis by the Society of American Value Engineers, he has worked with clients and design teams at value engineering sessions analyzing and determining cost effective design solutions. In addition, he has experience drafting and negotiating construction contracts, post contract management, preparing bills of quantities, preparing and assessing construction claims and evaluating change orders. Memberships: Fellow, Royal Institution of Chartered Surveyors, 1973 Society of American Value Engineers (SAVE) American Association of Cost Engineers (AACE) American Institute of Construction Economics (AICE) Certified Professional Estimator, American Society of Professional Estimators (ASPE) Project Experience: San Francisco International Airport, Rental Car Facility on Lot D GSA Oakland Federal Building Buck Center for Research in Aging, Marin County UC Berkeley, Doe/Moffitt Library Complex Saratoga City Hall/Civic Center Master Plan CSU Sonoma, Rhonert Park Information Center Stanford University, Science and Engineering Quadrangle Lawrence Berkeley Laboratories, Human Genome Laboratory San Francisco New Main Library City and County Building Restoration, Salt Lake City, Utah Replace Clinical/Bed Tower, VAMC Palo Alto MAIA\, 170 Francisco. -1 venue San Frarrrmb C.9 941 ?.4 415.981.]004 Fax 41 j . 981. 1419 IV. AWARDS Spencer Associates HONOR AWARD, 1983 Santa Clara Valley Chapter AIA CALIFORNIA STATE RAILROAD MUSEUM Sacramento, California HONOR AWARD, 1982 San Francisco Chapter AIA Saratoga Community Library Saratoga, California MERIT AWARD, 1983 Masonry Institute & Santa Clara Valley Chapter AIA PACIFIC BELL Palo Alto, California HONOR AWARD, 1982 San Francisco Chapter AIA San Francisco Bay Model Regional Visitor Center Sausalito, California EXCELLENCE AWARD, 1982 Nevada Recreation & Park Society RED ROCK CANYON VISITOR CENTER Clark County, Nevada HONOR AWARD, 1982 Santa Clara Valley Chapter AIA Lake Mendocino Interpretive Center Ukiah, California MERIT AWARD, 1982 Santa Clara Valley Chapter AIA CALIFORNIA STATE RAILROAD MUSEUM Sacramento, California COMMENDATION AWARD, 1982 Santa Clara Valley Chapter, AIA RED ROCK CANYON VISITOR CENTER Clark County, Nevada AWARD OF THE ORCHID, 1981 Santa Clara Valley Chapter, AIA U.S. FISH and WILDLIFE CENTER Fremont, California AWARD OF THE ORCHID, 1981 Santa Clara Valley Chapter AIA HIGH STREET SOLAR CONDOMINIUMS Palo Alto, California IV. AWARDS (cont'd) Spencer Associates OUTSTANDING AWARD. 1981 Chief of Engineers' Design and Environmental Award SAN FRANCISCO BAY MODEL REGIONAL VISITOR CENTER Sausalito, California AWARD OF THE ORCHID, 1980 Santa Clara Valley Chapter AIA ALTOS OAKS CHEVRON SERVICE STATION Los Altos, California CERTIFICATE OF COMMENDATION, 1980 Santa Clara Valley Chapter AIA BAYLANDS NATURE INTERPRETIVE CENTER Palo Alto, California AWARD OF MERIT, 1979 Santa Clara Valley Chapter AIA BIEBRACH and MAYFAIR SWIM POOLS City of San Jose, California AWARD OF THE ORCHID, 1980 Santa Clara Valley Chapter AIA ENVIRONMENTAL EDUCATION CENTER San Francisco Bay Wildlife Refuge Alviso, California AWARD OF MERIT, 1978 Santa Clara Valley Chapter AIA DOWNTOWN LIBRARY /COMMUNITY CENTER Palo Alto, California CERTIFICATE OF COMMENDATION 1978 Santa Clara Valley Chapter AIA EL PORTAL WATER POLLUTION CONTROL FACILITY Yosemite National Park, California AWARD OF HONOR, 1985 The Masonry Institute and Santa Clara Valley Chapter AIA SUNNYVALE PUBLIC LIBRARY Sunnyvale, California V. HOURLY RATE SCHEDULE Spencer Associates PERSONNEL CLASSIFICATION HOURLY RATE Principal $150.00 Associate $100.00 Specification Writer $100.00 Project Architect $85.00 Senior Designer $85.00 Junior Designer $65.00 Senior Draftsman $75.00 Junior Draftsman $65.00 Clerical $45.00 VI. TIME ESTIMATE Schematic Design Phase SPENCER ASSOCIATES Principal 74 $150.00 Project Manager 180 100.00 Designer 132 85.00 Draftsman 175 75.00 CY SILVER & ASSOCIATES Principal 120 $93.75 DASSE DESIGN INC. Principal 14 $120.00 Project Engineer 40 80.00 LIST ENGINEERING Principal 11 $95.00 Project Engineer 14 80.00 Junior Designer 4 60.00 JACK D. TODD, INC. Principal 10 $95.00 Senior Designer 15 85.00 Designer 30 74.00 Drafting /CAD 15 58.00 RON BENOIT ASSOCIATES Principal 12 $100.00 Draftsperson 24 50.00 ADAMSON ASSOCIATES Principal 4 $130.00 Associate 24 115.00 Clerical 4 45.00 i . V1. PROJECT SCHEDULE Saratoga Community Library Expansion Activities Jul '97 Aug '97 Sept '97 Oct '97 Nov '97 Dec '97 Jan '98 ---r 1 2fl28 4 11 1 — F�-1-1-0'F�12-4-1311-7 --- 1-1-41-211-2 85- 1 1 21-1-61�� 1-i- 1- 9116-[2 313 7 14 �6Tlu,3P 0 �27 8 25 Feb '98 1 8 15 SCHEMATIC DESIGN PROJECT STARTUP KICKOFF MEETING REVIEW NEEDS ASSESMENT m PREPARE SCHEMATIC DESIGN ALTERNATIVES REVIEW SCHEMATIC DESIGN ALTERNATIVES WITH CITY I REFINE ALTERNATIVES PREPARE COST ESTIMATE SUBMIT SCHEMATIC DESIGN ALTERNATIVES CITY/COUNTY REVIEW DESIGN DEVELOPMENT REFINE PREFERRED SCHEMATIC DESIGN ALTERNATIVE PREPARE 50% DID DOCUMENTS PREPARE DID COST ESTIMATE CITY/COUNTY REVIEW PREPARE 90% DD DOCUMENTS REFINE COST ESTIMATE CITY/COUNTY REVIEW PREPARE 100% DESIGN DEVELOPMENT DOCUMENTS SUBMIT FINAL 100% DESIGN DEVELOPMENT DOCUMENTS PREPARE MODEL OF PROPOSED EXPANSION VII. PROJECT CONTACT Spencer Associates Please address future correspondence regarding this proposal to: Mr. John W. Stypula, President Spencer Associates 2570 West El Camino, Suite 100 Mountain View, CA 94040 Telephone: (415) 328 -2200 Fax: (415) 328 -1869