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HomeMy WebLinkAbout04-18-2012 City Council minutes MINUTES SARATOGA SPECIAL CITY COUNCIL MEETING APRIL 18,2012 The City Council held a Closed Session at 5:30 p.m. in the Administrative Conference Room in the City Manager's Office. Announcement of Closed Session Items Conference with Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to subdivision Government Code 54956.9(b): (1 case) The City Council then called the Joint Meeting with the Mountain Winery to order at 6:00 p.m. in the Administrative Conference Room in the City Manager's Office. SARATOGA REGULAR CITY COUNCIL MEETING APRIL 18,2012 Mayor Page called the meeting to order at 7:03 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT Council Members Manny Cappello, Howard Miller, Emily Lo, Vice Mayor Jill Hunter, Mayor Chuck Page ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Crystal Morrow, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director James Lindsay, Community Development Director Michael Taylor, Recreation and Facilities Director Cynthia McCormick, Community Development Planner REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Morrow reported that pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on April 12, 2012. REPORT FROM CLOSED SESSION Mayor Page announced that there was nothing to report from Closed Session. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Don Riccardi, General Manager of the Mountain Winery, summarized discussion that took place during the Joint Meeting and announced that the 2012 Concert Series schedule was released on April 18, 2012. Additional information is available online at http://www.mountainvvinery.com/. ANNOUNCEMENTS Council Member Cappello shared that the Saratoga Chamber of Commerce will be hosting the Saratoga Springtime Wine Stroll on May 12, 2012. Council Member Lo announced that the Saratoga Chamber of Commerce is also holding the Saratoga Village Market Place every Wednesday from 2:30 p.m. until 6:30 p.m. in Blaney Plaza in downtown Saratoga. Vice Mayor Hunter said that on Wednesday, April 25, the Saratoga Area Senior Coordinating Council (SASCC) will be holding a special luncheon. Additionally, there will be a Pet Parade in the Village on April 28, 2012 from 10:00 a.m. to noon. Mayor Page announced that Villa Montalvo will be celebrating its 100 year anniversary on Saturday, April 21, 2012. CEREMONIAL ITEMS 1. Proclamation Recognizing April 20, 2012 as Arbor Day in the City of Saratoga Recommended action: Read and present the proclamation declaring April 20, 2012 as Arbor Day in the City of Saratoga. Mayor Page read the proclamation and presented it to representatives of the El Quito Neighborhood Association. SPECIAL PRESENTATIONS 2. Presentation on Caltrain Modernization Program by the Valley Transportation Authority Recommended action: Accept Valley Transportation Authority (VTA) report given by Jim Lawson, Executive Policy Advisor. Mayor Page invited Scott Haywood from VTA to present. Scott Haywood presented on the Caltrain Modernization Program, which would ultimately allow high speed rails to operate on Caltrain lines. CONSENT CALENDAR 3. City Council Meeting Minutes Recommended action: Approve minutes for the City Council Meeting on April 4, 2012. LO/MILLER MOVED TO APPROVE MINUTES FOR THE CITY COUNCIL MEETING ON APRIL 4,2012. MOTION PASSED 5-0-0. 4. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: April 3, 2012 April 10, 2012 LO/MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE APRIL 3, 2012 AND APRIL 10,2012 ACCOUNTS PAYABLE PAYMENT CYCLES. MOTION PASSED 5-0-0. 5. Sungard Pentamation Contract Renewal Recommended action: Review staff report and authorize the City Manager to enter into a 5 year renewal contract with Sungard Pentamation, the City's financial system Application Service Provider. LO/MILLER MOVED TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A 5 YEAR RENEWAL CONTRACT WITH SUNGARD PENTAMATION,THE CITY'S FINANCIAL SYSTEM APPLICATION SERVICE PROVIDER. MOTION PASSED 5-0-0. 6. Landscaping and Lighting Assessment District LLA-1; Preliminary Approval of Engineer's Report and Adoption of Resolution of Intention for FY 12-13 Recommended action: 1. Move to adopt the Resolution granting preliminary approval of the Engineer's Report for FY 12- 13 for renewing the Landscaping and Lighting Assessment District LLA-1. 2. Move to adopt the Resolution of Intention. Council Member Miller removed this item from consent to request a clarification on funding and formation of lighting and landscape assessment districts. Public Works Director John Cherbone addressed Council questions. RESOLUTIONS NO. 12-023 & 12-024 MILLER/HUNTER MOVED TO ADOPT: 1. RESOLUTION GRANTING PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT FOR FY 12- 13 FOR RENEWING THE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1. 2. RESOLUTION OF INTENTION. MOTION PASSED 5-0-0. 7. Corporation Yard Building Solar Project—Notice of Completion Recommended action: Move to accept the Corporation Yard Building Solar Project as complete and authorize the City Manager to sign the Notice of Completion for the construction contract. LO/MILLER MOVED TO ACCEPT THE CORPORATION YARD BUILDING SOLAR PROJECT AS COMPLETE AND AUTHORIZE THE CITY MANAGER TO SIGN THE NOTICE OF COMPLETION FOR THE CONSTRUCTION CONTRACT. MOTION PASSED 5-0-0. 8. Saratoga Village Pedestrian Enhancement Street Light Work CML-5332(018) Award of Construction Contract Recommended action: 1. Move to declare Amland Corp, of San Jose to be the lowest responsible bidder on the project. 2. Move to award a construction contract to Amland Corp in the amount of$233,211 and authorize the City Manager to execute the same. 3. Move to authorize staff to execute change orders to the contract up to $33,189. Vice Mayor Hunter asked that this item be removed from consent to request additional information about the lights and light poles to be installed in the Village. Public Works Director John Cherbone provided information the lights, light poles, and installation. HUNTER/LO MOVED TO: 1. DECLARE AMLAND CORP, OF SAN JOSE TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT. 2. AWARD A CONSTRUCTION CONTRACT TO AMLAND CORP IN THE AMOUNT OF $233,211 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. 3. AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $33,189. MOTION PASSED 5-0-0. PUBLIC HEARINGS 9. Zoning Amendment - Sign Ordinance (Article 15-30) Recommended action: Introduce the ordinance amending City Code Article 15-30 (Sign Ordinance). Community Development Department Planner Cynthia McCormick presented the staff report on the sign ordinance update. Mayor Page invited public comment on the item. Gary Smith of English Drive in San Jose and Saratoga Chamber of Commerce Legislative Committee Chair spoke in favor of the sign ordinance amendment and requested that the restriction on internal illumination of free standing signs be eliminated. Scott Anderson,president of the Saratoga Chamber of Commerce, spoke in favor of the sign ordinance amendment and also asked that Council remove the restriction on internally illuminated free standing signs in the proposed ordinance. Adam Montgomery of the Silicon Valley Association of Realtors spoke in favor of the proposed ordinance. Paul Hernandez raised concerns about provisions in the ordinance for legal nonconforming signs. Planning Commission Chair Tina Walia reviewed some of the Planning Commission's discussion the sign ordinance, including plastic cabinet signs, internally illuminated signs, and temporary signs. No one else requested to speak. MILLER/CAPPELLO MOVED TO INTRODUCE THE ORDINANCE AMENDING CITY CODE ARTICLE 15-30 (SIGN ORDINANCE)WITH THE FOLLOWING CHANGES TO THE ORDINANCE: 1. INCLUDE TECHNICAL CHANGES RECOMMENDED BY STAFF; 2. ALLOW MULTIPLE FLAGPOLES NO HIGHER THAN 25 FEET ON A SINGLE LOT (RETAINING THE LIMIT ON TOTAL FLAG AREA); 3. INCREASE THE HEIGHT OF PERMITTED TEMPORARY NON- COMMERCIAL SIGNS FROM 3 FEET TO 4 FEET; 4. ALLOW INTERNALLY ILLUMINATED INDIVIDUAL CHANNEL CUT LETTERS IN THE VILLAGE SIGN DISTRICT; 5. ALLOW ILLUMINATED CABINET SIGNS IN THE PROSPECT SIGN DISTRICT WITH A SIGN PERMIT; AND 6. DELETE THE REQUIREMENT THAT ILLUMINATED FREE STANDING SIGNS BE EXTERNALLY ILLUMINATED. MOTION PASSED 5-0-0. 10. Proposed Fee Schedule Update for FY 2012/13 Recommended action: Hold a public hearing to review recommendations for proposed fee changes, provide direction, and approve resolution amending the City's Fee Schedule effective for Fiscal Year 2012/13. Finance and Administrative Services Direction Mary Furey presented the report on the proposed fee schedule update for Fiscal Year 2012/13. Mayor Page invited public comment on the item. No one requested to speak. RESOLUTION NO. 12-025 MILLER/CAPPELLO MOVED TO APPROVE RESOLUTION AMENDING THE CITY'S FEE SCHEDULE EFFECTIVE FOR FISCAL YEAR 2012/13. MOTION PASSED 5-0-0. OLD BUSINESS None NEW BUSINESS 11. Urban County Community Development Block Grant Local Priorities Plan Recommended action: Review report and provide direction to staff. Community Development Department Planner Cynthia McCormick presented the staff report on the Urban County Community Development Block Grant Local Priorities Plan. Mayor Page invited public comment on the item. No one requested to speak. CAPPELLO/HUNTER MOVED TO APPROVE THE LOCAL PRIORITIES PLAN PREPARED BY STAFF. MOTION PASSED 5-0-0. 12. Community Event Grant Funding Process Recommended action: Accept report and provide direction to staff on funding level for the Community Event Program,the community event grant application process, and application evaluation criteria. City Clerk Crystal Morrow presented the report on the Community Event Grant Funding Process. Mayor Page invited public comment on the item. No one requested to speak. MILLER/CAPPELLO MOVED TO AUTHORIZE $20,000 TO THE COMMUNITY EVENT PROGRAM AND STAFF'S PROPOSAL FOR AN ANNUAL APPLICATION PROCESS WITH A PROVISION FOR UNPLANNED GRANT REQUESTS. MOTION PASSED 5-0-0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page Santa Clara County Cities Association—the Santa Clara County Cities Association met last Thursday and the group discussed efforts to engage businesses and develop public/private partnerships. TEA Ad Hoc—the Ad Hoc went to Sacramento last week to encourage the Local Government Committee to vote "yes" on AB 1816. West Valley Sanitation District—the Sanitation District has hired Avery and Associates to review the resumes of top tier candidates for the District Director position. Vice Mayor Jill Hunter Historical Foundation—the Historical Foundation will meet on April 19, 2012. KSAR Community Access TV Board—the KSAR meeting has been canceled. Village Ad Hoc—the Village Ad Hoc will be meeting the week of April 23, 2012. Council Member Emily Lo Association of Bay Area Governments—the ABAG General Assembly meeting is April 19, 2012. Library Joint Powers Authority—the County Librarian, Melinda Cervantes, is retiring. Council Member Howard Miller Council Finance Committee—the City's Finance Committee met on April 18, 2012 to review budget policies and final details for the budget study session on April 23, 2012. Santa Clara Valley Water District Commission—at the last meeting, the rate structure was reviewed and information on a proposal to increase the price of wholesale water by 9.3% for cities in southern Santa Clara County was presented. Additionally,plans to finance $800 million worth of capital projects were discussed. Valley Transportation Authority PAC—the last VTA PAC meeting was canceled due to the groundbreaking for BART in San Jose. Council Member Manny Cappello Chamber of Commerce—the Village Market Place reopened with a strong showing and additional vendors. The Chamber is looking for volunteers and sponsors for Celebrate Saratoga. The Chamber recently interviewed public relations firms to lead the Saratoga branding effort and plans to move forward with one firm that specializes in branding places and towns. The Chamber will be asking businesses in the City to contribute to the branding effort. CITY COUNCIL ITEMS Mayor Page indicated he would be adding discussion on allocating funding to the Chamber's branding effort, Destination Saratoga, to a future City Council meeting. CITY MANAGER'S REPORT None ADJOURNMENT MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 11:41 P.M. MOTION PASSED 5-0-0. Minutes respectfully submitted: Cir?),clai ikkoyvk-lx) Crystal Morrow, City Clerk