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06-18-1984 CITY COUNCIL STAFF REPORTS
CITY OC SARIY= AC= .A BILL M. DATE: June 26, 1984 DEPAITmENT: Community Services SUBJECT: Paul Avenue Improvements Issue Sunnary Initial: Dept. Hd. C. Atty. C. Mgr. On February 16, 1983, the City Council awarded the Paul Avenue Improvement Project to Dorsa Paving, Inc. for the bid amount of $63,413. Reconstruction activity began July 20, 1983, and was recently completed. During the course of construction, it was necessary to incur additional costs for the relocation' of underground pipes and the installation of another storm drain system component approved by City Council at their September 7, 1983 meeting). Total additional costs will amount to $17,432.00 when the City complete.sthe place- ment of rock rubble in the creekbed and a standard wooden street barricade. Recommendation Approve the final acceptance, file the Notice of Completion, and approve the attached Appropriations Increase Resolution for the above project. Fiscal Impacts None to the City - total project cost funded by HCDA. Exhibits/Attachments 1. Notice of Completion 2. Appropriations Increase Resolution - Paul Avenue Improvements Council Action' U'`� a 0-73,13 w RESOLUTION NO. 2073. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA INCREASING APPROPRIATIONS AND AMENDING THE 1983 -84 FISCAL YEAR BUDGET WHEREAS, it is reconnnended that the following adjustment be made increasing the present budget appropriations: NOW, THEREFORE, BE IT RESOLVED, that the budget of'the City of Saratoga adopted by Resolution 2073 be amended as follows: Transfer: $17,432.00 from general ledger account 35 -2900 revenue HCD fund balance avail- able, to.general ledger account 35 -2940 HCD appropriations. Subsidiary: Fund 35 - Housing and Community Development Program 941 - Paul Avenue Public Imrovements Purpose: To increase appropriations for additional work on the Paul Avenue project. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the day of by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Mayor RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO Name Aed—, Cll or a L Stl• SPACE ABOVE THIS LINE FOR RECORDER'S USE l,(�.�T�gtp .a.V4a ♦irr Of Natirr is herebygiaen that ........I ............. . the undersigned, . J. Wayne Dernetz ....................................................................................................... ............................. :. .... * "* * * *' * * " * *' *' *' ............................. )the agent ofl * the owner....... of th............. certain lot............ piece..............., or, parcel ............. of land situated in the...... .............. ............................... County of Santa.. Clara .................... ............................... State of California, and describer) as follows, to -wit: Improvements to Paul Avenue Project i ThaI....9#y..of �a�a ........................................................................ ............................... I .. .......................... . as owner...... of said land, did, on the .sixt'b ..... rlap of ...... April .......... ............................... 19 ...83.......... , enter into a contract with ......................... florsa..Paving�.. Inc... Qf..S a??..? ASe ............................................................ ............................... for Imgrove;ml�ts.JPJ?414 ..A7( IQ ........................................................................ ............................... ................................................................................................................................. ............................... upon the land above described, which contract was filed in the office of lire county recorder of the ......... ............................... county of ................................. ............................. ". , Slate of California, on lh- c ................. ............................... day 0 19 ............; I That on tire ..... tW.QT? tY .'S..W.Q;.d ................... day of ...... MY...... ............................... 19 ...8A.... the said contract or work of improvement, as a whole, was actually completed by the said ................... PQrd..P.dvJ riS�..ZYIG, .. Q.. SdIl.. JQS� .............................................................. ........................ ...... : That the name ...... and address...... of all the owner...... of said property are as follows: Ii I City of Saratoga 13777 Fruitvale Avenue I Saratoga, CA 95070 I and the nature of title to said property is ........................ ............................... ................................................................................................................................. ............................... ; ................................................. ............................... ................................................. ............................... City --9 f. .E�drelta3cl ... Owner ............ i 1, STA l'G OF Cat 1I'OliNlil ss. liy ............... ............................... Count , Santa. Clara .............................. J. Wayne Dernetz Agent ................................................................................................................................. ............................... being duly .sivorn, ... J.—W ayAe. zemetz ....................................................... ............................... stn's: I am .......... )the agent ofl* the owner...... of the, property described in the Joregoing notice. I hare read the foregoing notice and know the contents thereof, and the same is true of ms' ou-n knowledge. Subscribed and sworn to before nu; this i .......................... day o . I)....... ................................ ............................... `.......... ................................................. ............................... Ili ................................................ ............................... • P- fete words in brackets if owner signs. erY'cl ' aRn'M1'rt- 774= N0' I9t. 1" nP(' Oti1Y1:F:lY()N-1tY-6Wh1Y.tt -1C�P: 1`9ert 19 ?-N 'nttyy n AC =A BILL NO. DATE: DEPARTMENT:— City Manager CITY OP SAR rOCA Initial: • Dept. Hd. C. Atty C. Mgr. --- ------- - ------ - ----------- - -------- - - - SUBJECT. Recommendation on Proposed Ordinance Prohibiting the Possession of Opened Alcoholic Beverage Containers on Posted Premises Issue Stmmary Following a request of the Village Merchants Association for the City to adopt an ordinance that would prohibit consumption of alcoholic beverages on the premises of off-sale-liquor stores and:adjacent parking lots, the Public.Safety. Commission studied the issues involved. The Commission has determined that the need exists for such regulation and is recommending that the attached ordinance be adopted. Recommendation Introduce the attached draft ordinance adding Section 10 -24 to Article 1 of Chapter 10 of the Saratoga City Code Pertaining to the Prohibition of the Possession of Opened Alcoholic Beverage Containers on Posted Premises. Fiscal Impacts None exhibits /Attachments 1. Report from Public Safety Commission 2. Ordinance No. Council Action 6/20: Read and introduced ordinance 4 -0. 7/18: Read and adopted Ordinance 38.120,: 5 -0. o� SAR�9 REPORT TO MAYOR AND CITY COUNCIL DATE: June 14, 1984 COUNCIL MEETING: June 20, 1984 SUBJECT: Recommendation on Proposed Ordinance Prohibiting the Possession of Opened Alcoholic Beverage Containers-on-Posted-Premises -------- -- ---------------------- ----------------------------------- - - - - -- At their February 1, 1984, meeting, the City Council referred to the Public Safety Commission the proposal to prohibit consumption of alcoholic beverages on the premises of off -sale liquor stores and on parking lots or public sidewalks adjacent to them. The City Attorney's office drafted the attached ordinance based upon the provisions of Section 647e of the Penal Code permitting cities to regulate such activity. The Commission recommends adop- tion of this ordinance following their study of the need for such regulation. The draft ordinance places the burden of posting notice on the licensee.and may be enforced only against retail package off -sale licensees. It also permits the City Council to establish exceptions to this code section by resolution for such activities as the Fall Parade, Merchants' Open House, and the Blossom Festival. Jo eph P. Long, Jr. Chairman Public Safety Commission io ORDINANCE NO. AN ORDINANCE OF THE CITY OF SARATOGA ADDING SECTION 10 -24 TO ARTICLE I OF CHAPTER 10 OF THE SARATOGA CITY CODE PERTAINING TO THE PROHIBITION OF THE POSSESSION OF OPENED ALCOHOLIC BEVERAGE CONTAINERS ON POSTED PREMISES The City Council of the City of Saratoga does hereby ordain as follows: SECTION 1: Section 10 -24 is hereby added to Article I of Chapter 10 of the Saratoga City Code to read as follows: "Section 10 -24: Possession of Opened Alcoholic Beverage Containers on Posted Premises Prohibited: It shall be unlawful and an infraction for any person to enter, be, or remain on the posted premises of, including the posted parking lot immediately adjacent to, any retail package off -sale alcoholic beverage licensee licensed pursuant to Division 9 (commencing with Section 23000) of the California Business and Professions Code, or on any public sidewalk immediately adjacent to the licensed and posted premises, while such person has in his or her possession any bottle, can or other receptacle containing any alcoholic beverage which has been opened, or a seal broken, or the contents of which have been partially removed. As used in this section, "posted premises" means those premises which are subject to licensure under any retail package off -sale alcoholic beverage license, the parking lot immediately adjacent to the licensed premises, and any public sidewalk immediately adjacent to the licensed premises on which clearly visible notices indicate to the patrons of the licensee and the parking lot and to persons on the public sidewalk, that the provisions of this section are applicable. Said notices shall be of a minimum size of 12" x 18" and shall state, in letters of a minimum one inch (1 ") in height placed on a contrasting background, "Possession of opened alcoholic beverage containers prohibited - Saratoga City Code Section 10 -24." The licensee shall, at his or her own expense, prepare and post copies of said notice so as to be visible 1) on the licensed premises, 2) from the parking lot immediately adjacent to the licensed premises and /or 3) from any public sidewalk immediately adjacent to the licensed premises, or any applicable combination of the aforementioned locations. Failure of the licensee to so post shall be punishable as an infraction. The provisions of this section shall not apply to a private residential parking lot which is immediately adjacent to the posted premises. The City Council may, by resolution, establish specific exceptions of limited duration to the requirements of this section. 5/7/84 /Baird -1- SECTION 2: If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Saratoga hereby declares that it would have passed this Ordinance and each section, subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more sections, subsections, clauses or phrases may be held invalid or unconstitutional. SECTION 3: This Ordinance shall take effect and be in full force and effect thirty (30) days from and after the date of its passage and adoption. The above and foregoing Ordinance was regularly introduced and after the waiting time required by law, was thereafter passed and adopted this day of , 1984, by the following vote: AYES: NOES: ABSENT: ATTEST: CITY CLERK 5/7/84 /Baird IVAN MAYOR r 1 CITY OF SARATOGA AGENDA BILL NO. - W7 DATE: July ;9, 1984 DEPARTMENT: Maintenance SUBJECT: Overlay certain city streets "Notice of Completion" ISSUE SUMMARY Initial: Dept. Head City Atty;:- City Mgr : The City Council, at their meeting of September 7, 1983, awarded the contract of "Overlay Certain City Streets" to Raisch Construction. The work has been completed satisfactorily. RECOMMENDATION The work on the subject project has been satisfactorily completed and it is our recommendation that this work be accepted and that the City Council authorize filing the "Notice of Completion ". FISCAL IMPACTS Per 1983 -1984 budget The project cost $19,622 less than the contract amount. EXHIBITS /ATTACHMENTS 1. Notice of Completion 2. Progress Pay Estimate COUNCIL ,ACTION 7/18: Approved 5-0.. PROJECT: Overlay Certain City Streets DATE: July 9, 1984 EST. NO. 1 FRO1-1: June 7, 1984 TO: July 6, 1984 ' Y1<V Vti1:.JJ 1'f1Y liJl 1_u'1'li 1 City of Saratoga 13777 Fruitvale Avenue Saratoga, CA. 95070 _- ra tju I U I C CONTRACTOR: RAISCH CONSTRUCTION CO'_ ADDRESS: P.O. Box 729 Mtn. View, CA 94042 PHONE: ( 408 1 736 -6303 UNIT WORK DONE. AORK DONE � Di?SCFTPTT0N QUANTITY'. UNIT PRICE TOTAL _ PREVIOUS ES, 1TIIS EST. TOTAL WORK DONE TOTAL DUE : HORK DONE RE. MARKS 1 Install IT' Overlay 4,335 Ton 31.00 134,385 2,595.05 1,193.03 3,78.8.35 117,438.85 87.8 2 Install Fabric Mat 21,189 S.Y. .80 16,951.20 7,680.10 8,880.00 16,560.00 13,248.00 78.0 3 A.R. 4,000 Asphalt r, ra' 6,357 Gallon 1.00 6,357.00 1,285.80 1,839.75 3,125.55 3,125.55 49.16 4 Section of Street 19,054 S.F. 1.84 35,059.36 16,813.00 0.0 16,813.00 88.2 -- 30.935.92 5 Paint 4" Double Yellow 480 L.F. 1.00 480.00 0 484.00 484.00 484.00 1.01 6 Paint Pavement Marking L.S. L.S. 785.00 780.00 706.50 73.50 785;00 785.00 100% 7 Paint Yellow Crossing 1 Each 70.00 70.00 0 1 1 70.00 1000 8 Paint 4" Single Yellow 72 L.F. .50 36.00 p 100.00 50.00 50.00 138% 9 Install Double Yellow' .' 382 Each 4.00 1,528.00 p 252.00 1,008.00 1,008.00 GG 10 Iledge Cut 3,261 L.F. 1.00 3,261.00 6;055.00 0.0 1 6,055.00 6,055.00 2ca _ TOTAL COPiTRACT AIMOUNT: RECORD OF PREVIOUS PAYMENT TOTAL DUE: p O '# 17446 EST. NO. DATE AMOUNT MADE BY: L FUZdD n 45 DATE LESS 10% RETENTION: CHECKED BY.: ACCT. 944 DATE TOTAL PAYMENT: APPROVED BY: 944 LESS PREVIOUS PAYMENTS: PROGRAI•I Director of Community Development Date PAYMENT DUE THIS EST.: DIVISION n 72 SHEET 1 I OF ✓� .1� TOTAL: PROJECT: OVERLAY CERTAIN CITY STREETS (Page 2 DATE: E3T. NO. FROM: _June 7, 1984 TO: July 6, 1984 TTEM Dr..SCPTPTTON 11 Raise Manholes, Water Valve and Street Monument RECORD OF PREVIOUS PAYMENT City of Saratoga 13777 Fruitvale Avenue Saratoga, CA. 95070 UANTITY'. UNIT UNIT -PRICE WORK DONE TOTAL PREVIOUS E. 4 -18 -84 112,380.55 2 6 -06 -84 35 Each 150 5,250.00 p EsT. NO. DATE AMOUNT 1 4 -18 -84 112,380.55 2 6 -06 -84 49,504.79 P.O, 18,220.03 FUND = .15 LESS 10% RETENTION: TOTAL: I 161,885.34 a TOTAL CONTRACT AMOUNT: 204,162.56 MADE BY: CHECKED : — :: -81 - Director of Mairrtenance Dept:" rdyu c ui c CONTRACTOR: ADDRESS: PHONE: ( ) K DONE TOTAL NIORK IS EST. [WORK DONE TOTAL DUE : DONE PTfJ P S 60. 9,000.00 9,000.00 1171% I 182,200.32 17446 TOTAL DUE: P.O, 18,220.03 FUND = .15 LESS 10% RETENTION: TOTAL PAYMENT: 163,980.29 ACCT. # 161,885.34 PROGRAM ft 944 LESS PREVIOUS PAYPSENTS: 2,094.95 72 PAYMENT DUE THIS EST.: DIVISION n __ SHEET -IL OF CITY OF SARATOGA Initial: AGLNDa ` E3ILL NO. �P S Dept. Hd. DATE: July 12, 1984 C. Atty. DEP ,TNT_ City Attorney C. Mgr. SDgMCT. Consent to Modification of Site Development Plan and. CC &Rs for Parker Ranches^ Issue Summary This matter was before you at your regular meeting on June 5, 1984, at which time the Council unanimously approved an amendment to the site develogWnt plan and CC &Rs for Tracts 6526 and 6528 (Parker Ranch) to permit the construction of pools upon 5 additional lots. The Plsnn_inq Commission had also unanimously recommended that such consent be givdn. The action by the City Council should be reflectedrin the-form of a resolution, which was not included in your packet for the June 5th meeting. A resolution is now being adopted to correct this oversight. .. Reccm endation Adoption of resolution. Fiscal Impacts None. E:%hibits /Attachments (1) Proposed Resolution Consenting to Modification of Site Development Plan and Declaration of Restrictions (2) Agenda Bill No. 649 and.-staff. report. Council Action 7/18: Adopted Resolution 2157 5-0. • RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA CONSENTING TO MODIFICATION OF SITE DEVELOPMENT PLAN AND DECLARATION OF RESTRICTIONS FOR TRACTS 6526 AND 6528 (PARKER RANCH) WHEREAS, the City of Saratoga has previously approved a Site Development Plan submitted by Blackwell Homes pertaining to Tracts 6526 and 6528 commonly known as the Parker Ranch; and WHEREAS, approval of the Site Development Plan was conditioned upon a restriction against the installation of swimming pools on certain lots within the subdivision, and further required such restriction to be incorporated into the Declaration of Restrictions for the subdivision, and prohibited any amendment to such Declaration without the prior consent of the City of Saratoga; and WHEREAS, Blackwell Homes has requested the City to modify the Site Development Plan and the Declaration of Restrictions to allow the construction of a swimming pool on Lots 8, 21 F, 75, L and K, which are presently included among the lots on which the construction of a swimming pool is prohibited; and • WHEREAS, at its regular meeting on September 28, 1983, the Planning Commission of the City of Saratoga considered the request by Blackwell Homes for modification to the Site Development Plan and consent by the City to amendment of the Declaration of Restrictions to permit the construction of a swimming pool on said Lots, and the Planning Commission has recommended to the City Council that such request be granted with respect to Lots 8, 21, F, L and K only and be denied with respect to Lot 75, NOW, THEREFORE, BE rt RESOLVED by the City Council of the City of Saratoga as follows: 1. Consent is hereby given for modification of the Site Development Plan for Tracts 2526 and 2528, to permit the construction of a swimming pool on Lots 8, 21, F, L and K. 2. Consent is hereby denied for construction of a swimming pool on Lot 75 and the restriction of such lot shall remain in effect. 3. Consent is further given to amend the Declaration of Restrictions pertaining to Tracts 2526 and 2528, as recorded on September 29, 1979, in Book E 805, Page 326, Official Records of Santa Clara County, such amendment to be in the form of Exhibit "A," attached hereto and made a part hereof. 4. The consent herein granted by the City of Saratoga to modify the Site Development Plan and to amend the Declaration of Restrictions shall not constitute a consent to any further or other modification or amendment thereof. • * s s s s *��� s -1- Passed and adopted at a regular meeting of the City Council of the City of • Saratoga held on the 18th day of July, 1984, by the following vote: AYES: NOES: ABSENT: ATTEST: CITY CLERK -2- MAYOR • • r VALLEY TITLE COF;PANY VTCB 172651 PB • WHEN RECORDED MAIL TO: VALLEY TITLE COMPANY 300 S. First Street L San Jose, CA 95113 CIA; .. 1 .IIIY uL1ELOPr MODIFICATION OF RESTP,ICT,IOIS WHEREAS, there was filed for record a Declaration of Restriction, dated August 21, 1979, executed by Blackwell Homes, a partnership and-Valley Title Company, d corporation, and recorded September 20, 1979 in Book E805 of'Official Records, page 326, affecting all of Tract No. 6526, which map was filed for record in the office of the Recorder of the County of Santa Clara, State of California on August 23, 1979 in Book 448 of Flaps, at pages 25, 26 and 27, Santa Clara County Records; and affecting all of Tract 6528 which Map was filed for record in the office of the Recorder in Book 499 of Maps at pages 35 -41 Santa Clara County Records. WHEREAS, the undersigned is the record owner of 75% of the lots in said Tract Nos. 6526 and 6528; WHEREAS, the undersigned is the record owner of 75% of the lots in said Tract 6526 and 6528 does hereby amend and modify said Declaration of Restrictions by changing the following paragraph: Section 3. Pools: No pools (except spas) may be cons - • tructed or permitted to exist in: (a) Tract 6528 on lots 12, 14, 15, 20, 32, 33, 34, 37, 39, 40, 42, 43, 50, 51, 52, 53, 54, 62, 63, 64, 65, 66. 67, 68, 72, and 75 (b) Parcel J as shown on the Parcel Map filed for record on July 1, 1982 in Book 504 of Flaps, Page 5, Santa Clara County Records (c) Parcels M and 11 as shown on the Parcel Map filed for record on May 25, 1983 in Book 513 of Maps, Page 17 in Santa Clara County Records (d) Parcel E as shown on the Parcel Map filed for record on September 1, 1982 in Book 504 of Maps, page 8 in Santa Clara County Records. Pools on the remaining lots are to be placed on slopes of 30;5 or less and will be subject to City Staff design review to insure correct placement in relation to trees and slope. Decisions of said City Staff may be appealed to the Planning Commission through the Design Review process. The approvals for pools on Lots 8, 21, Parcels F, L and K are to be reviewed and approved by the Planning Commission at the time of the Design Review of the main residence. All other terms and conditions of the Declaration of Restrictions hereinabove referred to shall remain in full force and effect. Dated: April 16, 1984 VALLEY TITLE COMPA11Y, % CORPORATION A1. C. JOHNSON, i. BY • iT� Pete Bor_•Ilo 7ohnun.,�_ M� relent - Executive Vice President .� :�:. =:. ti .;� - r•�•,,;,�_r. - -r•_, arc, ! -;[:; t -.- . CITY OF SARATOGA - Initial: AGENDA BILL NO. =f �( Dept. Hd. DATE. May 29, 1984 C. Atty. DEPARTMENT: Community Development C. Mgr. �u Tracts #6526 and #6528, Blackwell Homes,In,.:, Parker Ranch SUBJECT: Amendment to CC$R'ti to allow Pools on 5 Ac:ditional Lots Issue Summary The original tentative map for Parker Ranch restricted pools to certain lots. Applicant requested modification to the Site Development Plan for Parker Ranch to allow pools on 6 additional lots. The Planning Commission approved pools on 5 lots and recommended that the City Council amend the CC$R's accordingly given: 1. Verification of Tracts 6526 and 2. Conformity with 8. Approval by the plan modificati, Recommendation percentage of ownership of lots within 6528. requirements of City Geolist, and Planning Commission of site development Dns of the time of Design Review. L Determine the merits of the proposal and approve or deny 2. Planning Commission & Staff recommend approval per the Staff Report dated 9/22/83. Fiscal Impacts N/A Exhibits /Attacrurents 1. Staff Report dated 9/22/83 2. Minutes of 9/28/83 Planning Commission 3. Modification of Restrictions with 2 additional signatures 4 Correspondence received on project Council Action 6/6: Approved amendment 5 -0. property owners C � i REPORT TO PLANNING COMMISSION DATE: 9/22/83 Commission Meeting: 9/28/83 SUBJECT Tracts #6526 and #6528, Blackwell Homes, Inc., Parker Ranch Modification to the Site Development Plan to Allow Pools on 6 Additional Lots ---------------------------------------------------------------------- - - - - -- REQUEST:--Applicant requests a modification to the Site Development Plan for Tracts 6526 and 6528 to allow pools on 6 lots and a recommendation to the City Council to amend the CC & R's to allow these pools. OTHER APPROVALS REQURIED: City Council approval of CC & R revision for pools, Design Review Approval of structures on the lots, building permits. PLANNING DATA: PARCEL SIZE: (1) 8 - 1.725 Ac. (2) 21 - 1.051 Ac. (3) F - 3.360 Ac. (4) 75 - 2.306 Ac. (5) L - 2.0 Ac. (6) K - 3.469 Ac. GENERAL PLAN DESIGNATION - Residential Hillside Conservation - Single Family ZONING: NHR (but follows HCRD setbacks per Negotiated Settlement) SITE DATA: SURROUNDING LAND USES: Single Family Residential SLOPE AT PROPOSED POOL /BUILDING SITE: (1) 8 - 20% (2) 21 - 10 -15% (3) F - 10 -25% (4) 75 - 20% (5) L - 28% NATURAL FEATURES & VEGETATION: (6) K - 10% (1) 8 - Natural grasses, hillside (2) 21 - Natural grasses, hillside (3) F - Natural grasses, knoll area (4) 75 - Many significant trees (5) L - Graded hillside (6) K - Natural grasses, vegetation at ridge Kepdr, t to Planning Commi ssic 9/22/83 Tr'. 6526 & 6528, Blackwell Homes, Parker Ranch Pools Page 2 PROJECT CONSIDERATIONS: HISTORY: At the time of tentative map approval of was added to not allow pools (through the CC & R's certain lots. The extention of this condition was on areas which exceeded 20% in slope. Since this been conditioned so that pools are allowed by site by lot. the Parker Ranch, a condition and Site Development Plan) on to not allow grading for pools approval, nearby subdivisions have modification rather than restricted Parker Ranch has been improved, a number of the lots have been combined and the pro- spective buyers are finding what they consider to be reasonable places for pools to exist on some of the restricted lots. In January, in accordance with the request of the Planning Commission, the applicant's engineer submitted a coordinated application to modify the site plan for 6 lots to allow pools. Lot 11 has recently received approval for a pool through a similar process. GEOLOGY: The City Geologist has reviewed the proposals and his comments are attached. ADDITIONAL CONCERNS OR COMMENTS: Staff made an on -site visit with the applicant's en- gineer and reviewed the proposals. All of the lots, except Lot 75, had a reasonable place for location of a pool (less than 25 %) given that the house was constructed (with a stepped foundation( on the more sloping portion of the lot or that they are both proposed within- the..level.area of the lot. .Lot 75 contained numerous trees. which would need to be removed for any pool construction. :RECOMMENDED ACTION: Recommend revision of the. CC.& R's for placement of pools on Lots 8, 21, -F;.L and K, subject to the following conditions: 1. Approval of Site Development Plan Modification for a pool and residence by the Planning Commission at the time of Design Review of main residence. 2. Prior to revision of the CC & R's, applicant to supply verification of percentage of ownership of lots within Tracts,. 6526 and 6528. 3. Comply with requirements of City Geologist's letter dated September 21, 1983. 4. Deny modification to the Site Development Plan and recommendation for revision to the CC & R's for Lot 75. Approved: KK /dsc P.C. Agenda: 9/28/83 Kathy Kerdus Planner CITY OF SARATOGA p Initial: AGENDA BILL NO. � I Dept. Hd. DATE: July 9, 1984 (July 18, 1984) C. Atty. DEPARTMENT: Community Development C. Mgr. --------------------------------------------------------------- - - - - -- 2 --------------- SU&7FCT: FINAL ACCEPTANCE FOR SDR- 1526 Issue Summary All improvements required of the subject Building Site Approval have been satisfactorily completed. Recommendation Authorize release of the attached described bond. Fiscal Impacts None Exhibits /Attachments 1. Memo describing bond Council Action 7/18: Approved 5 -0. ti U NIEMOO RANDLINI 09Tf @:T §&M&'X00& 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867 -3438 TO: City Council DATE: July 9, 1984 FROM: Director of Community Development SUBJECT: Final Acceptance for SDR -1526, Longmeadow Development, Douglass Lane Location:— Douglass Lane The one (1) year maintenance period for SDR -1526 has expired and all deficiencies of the improvements have been corrected. Therefore, I recommend the streets and other public facilities be accepted into the City system. Attached for City Council consideration is Resolu- tion , which accepts the public improvements, easements and rights -of -way. Since the developer has fulfilled his obligation described in the improve- ment contract, I also recommend the improvement securities listed below be released. The following information is included for your information and use: 1. Developer: Longmeadow Development Corporation Address: _ 210 North Fourth Street, San Jose 0113 2. Date of Construction Acceptance: July 11, 1983 3. Improvement Security: Type: Surety Bond Amount: $32,000.00 Issuing Co: Covenant Mutual Insurance Company, A.L. Wing, Attorney Address: 100 Pine Street San Francisco, CA. 94111 Receipt, Bond or Certificate No.: 014528 4. Miles of Public Street: 5. Special Remarks: RSS /dsm Rob rt S. Shook AGENDA BILL N0: 66 DATE: July 6. 1984 DEPARTMENT: Maintenance DEPT. HEAD:_�� CITY ATTY CITY MGR SUBJECT: Acceptance and Acknowlegement of Donation to Hakone Garden Issue Summary Dorothy J. Hogan -Moles and family of Saratoga have donated a plant in memory of Michael Delmonico Recommendation Accept and acknowledge this donation by way of a letter from the Mayor. Also a letter to Mr'.. .-and Mrs. Mike Delmonico, parents of Michael Delmonico. Fiscal Impact The donation was for $15.00. Exhibits /Attachments Council Action 7/18: Accepted donation 5 -0. A�NDA -BILL N0: DATE: June 27, 1984 DEPARTMENT: Maintenance Dept. Head: City Atty:: City Mgr SUBJECT: Acceptance and Acknowledgement of Donation of Koi Fish for Hakone Garden Issue Summary Dr. and Mrs. Stephen A. Moore of Saratoga have donated nine koi fish for the pond at Hakone Garden. These fish have a value of approximately $940.00. Recommendation Accept and acknowledge this donation by way of a letter from the Mayor. Fiscal Impact These koi fish are valued at approximately $940. Exhibits /Attachments Koi Donation List. Council Action 7/18: Accepted donation 5 -0. M t KOI DONATION LIST The following is a list of the Koi fish donated by Dr. and Mrs. Stephen A. Moore of Saratoga. These fish were donated for the pond at Hakone Garden. The amounts listed are a close approximation of their value. One Kohaku 16" $ 150.00 One Kohaku 13 95.00 One Taisho Sanshoku 13" 95.00 One Shusui 18" 120.00 One Shusui 16" 95.00 One Shusui 12" 60.00 One Koshinishiki 14" 85.00 One Goshiki 18" 140.00 One Yamabuki Ogon 15" 100.00 TOTAL $ 940.00 C ,r CITY OF SARATOGA jAGENDA BILL NO. 44X DATE: 7/18/84 (7/9/84) DEPARTMENT: Community Development Initial: Dept. Hd. C. Atty. C. Mgr. SUBJECT: Cupertino Request to Restripe Prospect Road Between +� Stelling and Jamestown Court Issue Summary Cupertino has requested approval to shift the centerline striping on Prospect Road southerly. This would accommodate access to the lots on the northerly side of the road. There is room to accommodate this request without any adverse effect on Saratoga's portion of the road. Recommendation Approve the Cupertino request to relocate the centerline striping at their sole cost and expense. Fiscal Impacts None Exhibits /Attachments 1. Staff Report 2. Striping Layout Council Action 7/18: Staff to study safety aspects and report back to Council. 9/5: Approved request at sole cost of Cupertino, 5 -0. lv'S , K , -, Dare I SMEET. 9% 0 I PERTIMU.'.... DEPARTR WOR'K aes dsi3s 6 €Nei fONIY= Cr 0/'"a��iBF FKiyiE '�F3�• € FH 3 Q1 � HM " t&��FUtiE&�iidaasti sic .�e•x,:' RF3 � €F�'s €akas:�;;E REPORT TO MAYOR AND CITY COUNCIL DATE: 8 -28 -84 COUNCIL MEETING: 9-OS-84 SUBJECT: Cupertino Request to Restripe Prospect Road Between Stelling and Jamestown Court At your July 18, 1984 meeting the matter of the requested restrip- ing of Prospect Road was referred back to Staff for further review. We have reviewed the accident history along this reach of Prospect Road and find nothing therein that would indicate that the restrip- ing would adversely affect the situation. We have discussed the proposal with the Sheriff's office, and they had no opposition to it. Therefore, we again recommend that you approve the Cupertino request to relocate the centerline striping at their sole cost and expense. RSS:cd Ro_ . Shook Director of Community Development IRS 9 M IM MIN, 3i4£F.. (V MEW O R O&M& O �� IN 4 REPORT TO MAYOR AND CITY COUNCIL DATE: 7--9,84 COUNCIL MEETING: 7- •18 - -84 SUBJECT- Request from City of Cupertino to Shift th-e Centerline . Striping on Prospect Road to th.e South. ---------------------------------------------------------------------- - - - - -- The City- of Cupertino has requested approval from the City of Saratoga to shift the existing centerline striping along Prospect Road, b.etwe'en S"telling Road and Jamestown Court, to the south approximately five (5) feet, This proposed restriping would provide additional room for the residents along the northerly side of Prospect Road to. exit onto said roadway, The proposed striping would provide an eleven (11) foot dual left turn lane along the 'center of the roadway with twenty five C25) .feet between the northerly striping and the curb. on the north. 's-ide (westbound) , and twenty- ,th-ree (.23) feet between the.south.erly striping and the south curb.(_eastbound). Th-e proposed shift of the s-triping along Prospect Road was initi- ated from an April 16, 1984 Cupertino City Council meeting based on staff recommendations as part of the "West Cupertino Traffic Plan". Technically, I' can see no problem with.the proposed southerly shifting of said centerline. , Attached is a reduced plan prepared by Cupertino Staff, showing the proposed centerline shift. RSS:cd Attachment o e o0 Director of Community Development AGENDA BILL N0. (p�p DATE: 7/11/84 DEPA12'1T=: Community Services SUBJECT: AAUW Fee Waiver Request ---------------------------------- Issue Summary CITY Or SARATOGA Initial: Dept. Hd. C. Atty. C. Mgr. The Los Gatos /Saratoga branch of A.A.U.W. has requested use of the Senior Center on December 9, 1984. The staff informed them that they would have to pay the regular rental rate because they are have a dinner and party. AAUW is asking to have their fees waived because they are non - profit, a majority of their members are residents of Saratoga and they are not charging an admission fee. Recommendation Review memo from the Community Center Manager and the letter from AAUW and make a decision on whether or not to waive the rental fees. Fiscal ImpaLs AAUW is asking to have $120.00 in fees waived. All non - profit groups pay the building supervisor fee during their event and this group is willing to cover this cost. Attachments Memo from the Community Center Manager AAUW's completed contract The Community Center's Use Policy Council Action 7/18: Denied waiver request 4 -1 (Hlava opposed). Added policy statement as paragraph d to Section D. 'Non -Profit Groups: Event should be open to the public, advertised as such, and for the public benefit," 5 -0. I�1 EI�`I OR.�N Dt 1 �I TO: City Council uguw @0 §&M&UQX5& 13777 FRUITVALE AVENUE • SARATOGA,, CALIFORNIA 95070 (408) 887 -3438 FROM: Community Center Manager SUBJECT: American Association of University Women (AAUW) Fee Waiver Request DATE: 7/10/84 --------------------------------------------------------------------------- On June 6, 1984, an AAUW representative requested use of the Senior Center on December 9, 1984. Their completed contract stated that they will be using the Center for a Christmas program and dinner (see attached contract). At that time the staff informed them that they would have to pay the regular rental rates. The Community Center Use Policy states that groups will not be charged rental fees if they are non - profit, at least 51% of the people attending are Saratoga residents and admission fees are not charged. The staffs interpretation of the City's policy is that fees are not charged to non - profit groups when they sponsor free lectures or open meetings,of a general nature. For example, a few weeks ago an organization called Beyond War /A New Way of Thinking sponsored an evening program on nuclear war. This event was free and open to the public and the Center did not charge them fees. Another non - profit community group sponsored a free rape prevention workshop which was open to the public and their rental fees were waived. On the other hand, Rotary Club, a non- profit organization, utilizes the Center many times throughout the year. They pay a rental fee for their weekly meetings and it just so happens on the same day in December as AAUW requested, the Rotary Club is renting the Center's Multipurpose Room for their Christmas program. The City is charging them the regular rates. The difference in the two events•is that Rotary is charging its' members a fee to cover expenses and AAUW is requesting its' members to bring a dish.for their potluck and the Branch is covering the cost of beverages and other incidentals. After the City Council's decision on this fee waiver request, the Community Center Use Policy needs to be clarified. The policy does not differentiate between social or general meetings, but as a rule the staff felt it was the intention of the Council to charge all groups, whether or not they are non - profit, the regular rental fees for parties. It is very rare that a non - profit group will meet the criteria outlined in the Use Policy for a fee waiver for a social event. Most groups charge an admission fee which disqualifies them for the waiver. Also, if the AAUW activity December 9, 1984, is considered a meeting and not a party does the Council want to not charge non - profit groups for their meetings at the Community Center? It City Council 7/1.0 %84 Page (2) Shall the Center allow groups such as the League of Women Voters to utilize at no charge the Center for their monthly board meetings? Should one of the criteria for a fee waiver for a non - profit group be that the event be open to the public? Your direction and clarificaiton to this issue of non - profit groups fee waivers would be appreciated. ?dan Pisani JP:pe Attachments: AAUW Contract C.C. Use Policy �rif 7� ; Mailing Address: 13777 Fruitvale Avenue Saratoga, CA 95070 08/867 -3438 DATE OF EVENT: ,�= JJLL4) q, I ROOMS REQUESTED: Organization:�,�c Individual Making Application: Address: Type of Activity: CITY OF SARATOGA FACILITY RESERVATION FORM �Stree Address 19655 Allendale Saratoga, CA 95070 Set Up Time: ' Actual Program Time: Clean Up Time: -, ' ivX';'V-'tj Phone: Work: Home: Estimated Attendance: , j p U (Adults) (Children 18 and Under) Alcoholic Beverages Served: Yes No f/ Alcoholic Beverages Sold Yes No _ Applicant hereby agrees to hold the City of Saratoga, its City Council, the individual members thereof, and all the officers, agents, and employees free and harmless from any loss, damage, bility, cost or expense that may arise during or be caused in anyway by such use of upancy of recreation facilities. I, the undersigned, hereby certify that I will be personally responsible on behalf of the applicant for any damages sustained by the building, furniture, or equipment, accruing through occupancy or use of said building by the applicant. Any lost equipment or damages sustained to the above shall be compensated. I hereby certify that I have read and understand the Community Center Use Policy and will abide by any special conditions set forth. I certify that the intended use is in compliance with said rules and regulations, application instructions and any specific use regulations subject to advance payment of all fees. Signature of Applic City Representative • OFFICE USE ONLY A. Processing Fee B. Set Up /Clean Up C. Room Rental D. Kitchen Rental E. Backyard Rental F. Personnel Hours TOTAL FEES Date: Date : l ce, Security Deposit: Amt : ZZ3�j. &ORec' d Returned: Rec'd Receipt �15 SARATOGA COMMUNITY CENTER RENTAL RATES Effective September 1, 1984 A. PROCESSING FEE: The non - refundable processing fee of $25 is to be paid at the time the Reservation Form is completed. B. SECURITY DEPOSIT: The Security Deposit is to be paid at the time the Reservation Form is completed. Function without alcoholic beverage $100 Function with alcoholic beverage $200 C. ROOM RATES: The rental fees are to be paid at least 30 days in advance of your function. The regular room rental rates are not charged for the time spent setting up and cleaning up. This fee is charged for all time spent in the Center before and after the event. 1. Set Up and Clean Up Time $ 20 /hr. (Mimimum of 2 hours charged if not prior to or after function time.) An employee of the Community Center shall be present during all hours of use of the facility. The staff person is not responsible for set -up or clean -up. 2. Building Superv,"sor Fee $ 7 /hr. before midnight $ 8 /hr. after midnight (City Holidays, depending on availability; minimum charge will be double) IT IS THE RESPONSIBILITY OF THE APPLICANT TO HAVE FULL PAYMENT TO THE OFFICE 30 DAYS IN ADVANCE OF FUNCTION. , /R4 Resident Non - Resident 1. Community Center Multi- Purpose Room $ 35 /hr. $ 45 /hr.. 2. Senior Center Large Room $ 40 /hr. $ 50 /hr. (includes adjacent kitchen) 3. Snack Bar Area $ 25 /hr. $ 30 /hr. 4. Multi- Purpose Room & Snack Bar Area $ 45 /hr. $ 55 /hr. 5. Meeting Room or Arts & Crafts Room $ 12 /hr. $ 15 /hr. 6. Kitchen without use of dishes /utensils $25 /day 7. Kitchen with use of dishes /utensils $50 /day 8. Backyard $40 /day D. ADDITIONAL FEES: The regular room rental rates are not charged for the time spent setting up and cleaning up. This fee is charged for all time spent in the Center before and after the event. 1. Set Up and Clean Up Time $ 20 /hr. (Mimimum of 2 hours charged if not prior to or after function time.) An employee of the Community Center shall be present during all hours of use of the facility. The staff person is not responsible for set -up or clean -up. 2. Building Superv,"sor Fee $ 7 /hr. before midnight $ 8 /hr. after midnight (City Holidays, depending on availability; minimum charge will be double) IT IS THE RESPONSIBILITY OF THE APPLICANT TO HAVE FULL PAYMENT TO THE OFFICE 30 DAYS IN ADVANCE OF FUNCTION. , /R4 G. ROOM CAPACITIES The numbers listed below are standing capacities determined by the Fire Marshall. Multi- Purpose Room 400 Senior Center Large Room (:25 Snack Bar Area 138 Meeting Room 46 Arts & Crafts Room 29 H. GENERAL REGULATIONS 1. An employee of the Community Center shall be present during all hours of use of the facility. The employee on duty will be responsible for control of opening and closing of the facility and all rooms, control of lights and equipment. The staff person will usually be in the main office and will be available to answer any questions regarding use of the building. THE STAFF PERSON IS NOT RESPONSIBLE FOR SET UP OR CLEAN UP. 2. Groups composed of minors must be supervised by one (1) adult for each twenty (20) minors at all times while they are using the facility. 3. The use of nails, staples, screws, etc. on tables, wall or other equipment is not permitted. Tape, if used, must be removed immediately following the event. 4. Applicant will be responsible for any damage to facilities and must leave facilities in the same condition received, including areas outside the building. 5. The City of Saratoga is not liable for accidents, injuries or loss of individual property in connection with use of the Community Center. The City may require proof of insurance coverage. 6. Users shall observe, obey and comply with all applicable City, County,'State and Federal laws. 7. Approval for use will not be granted to a person under 21 years of age. 8. The pianos are not to be moved. If a piano is moved, the Licensee will be charged a piano tuning fee. CITY OF SARATOGA COMMUNITY CENTER USE POLICY A. RESERVATIONS September 1, 1983 1. All Community Center room reservations are made on a first come, first served basis. No telephone reservations are taken. The Facility Reservation Form must be completed at the Community Center main office. Facility rental hours are Monday through Friday, 9 :00 a.m. to 1:00 p.m. The completed form must be accompanied by the Processing Fee and Security Deposit. 2. City of Saratoga initiated and /or sponsored activities, programs or meetings will be given priority use of the Saratoga Community Center. 3. Reservations may not be made more than six months in advance of date of use. If six months before the date requested falls on a Saturday, the reservation may be made on the proceeding Friday. If six months before the date requested falls on a Sunday, the reservation may be made on the following Monday. 4. All rental groups must be out of the Community Center by 2 :00 a.m. 5. The City of Saratoga reserves the right to refuse rental of the Community Center to individuals. Q. PROCESSING FEE AND SECURITY DEPOSIT 1. The non - refundable Processing Fee is to be paid at the time the Reservation Form is completed. 2. The Security Deposit is to be paid at the time the Reservation Form is completed and it is to be in the form of a check or money order. Security Deposits are refunded within one month after the date of the event. If there are additional charges,.damage to the building or.it's.contents, over- time or maintenance charges, then a deduction will be made from the Deposit and the balance refunded. If the Deposit does not cover the charges, the Licensee will be responsible for additional fees. If clean -up is not completed, the entire Deposit shall be forfeited. 3. All checks are to be made payable to the City of Saratoga. C. RENTAL FEES & CANCELLATION POLICY 1. All rental fees are to be paid 30 days in advance. 2. If the event is cancelled with less than 30 days notice, the entire Security Deposit will be retained. If notification of cancellation is made less than seven (7) days in advance, the entire rental fee will be forfeited. 3. Functions exceeding the time limits listed on the Reservation Form shall be charged apprvpriate rental fees and staff charges in minimums of 30 minute increments. Applicants may only exceed their reservation time limit if facility schedules and staff availability permit it. D. NON- PROFIT GROUPS 1. Non - profit groups will not be charged room rental fees if the following criteria is met: a) Be non - profit and show evidence thereof. b) At least 51% of persons in membership or attending the function are Saratoga residents. c) Admission fees are not charged for function. If the event is held after 5 :00 p.m. weekdays or on weekends, the group will be responsible to pay the Building Supervisor fee. 2. Non - profit groups requesting use of the Community Center for the purpose of fundraising or when an admission fee is charged must pay regular rental fees. E. SET UP AND CLEAN UP 1. THE LICENSEE IS RESPONSIBLE FOR THE SET UP AND CLEAN UP OF THE EVENT. 2. Clean up responsibilities include: a) Cleaning and returning tables to proper storage areas. b) Cleaning, stacking and returning chairs to proper storage area. c) Removing all decorations and emptying.all trash cans and garbage in the dumpsters located outside the Community Center. d) All floors must be swept and spills mopped up. e) The Center will provide brooms, mops and dishtowels and the groups must supply their own cleaning supplies. 3. Kitchen use and clean up responsibilities include: a) If dishes and utensils are used they must be washed in the dishwasher and hand dried. Utensils must be replaced on the shelves or in the drawers where they were found. b) The garbage disposal is to be used for wastes only. Do not throw coffee grinds in the disposal.. c) All counters, sinks and the stove are to be washed clean. F. USE OF ALCOHOL 1. At private events held at the Community Center, alcoholic beverages may be served only after the "Permission to Serve Alcohol" form is filed with the Community Center office. 2. A group or organization wishing to sell alcoholic beverages or charging an admission price which includes alcoholic beverages will be required to obtain, at their own expense, the appropriate license from the Alcoholic Beverage Commission. A 24 hour liquor license can be acquired at the: Alcoholic Beverage Commission Santa Clara County District Office 100 Paseo de San Antonio, Suite 119 San Jose, Ca. 95113 Phone: (408) 277 -1200 c. cry - �,• L' � e O e o� O 0000 r 13777 FRUITVALE AVENUE SARATOGA. CALIFORNIA 95070 (408) 867 -3438 OFFICE: Community Center COUNCIL MEMBERS: Linda Callon Martha Clevenger Kay Eshleman Virginia Fanelli President, A.A.U.W. - John Mallory 15978 Grandview Avenue David Moyles Monte Sereno, CA 95030 July 28, 1984 Dear Ms. Eshleman: Thank you for your efforts in writing the Saratoga City.Council concerning the Saratoga Community Center rental fee. The Council, at their regular meeting on July 11, 1984, denied A.A.U.W.'s fee waiver request. The non - profit policy was clarified and rewritten to read: NON- PROFIT GROUPS 1. Non - profit groups.will not be charged room rental fees if the following criteria is met: a) Be non - profit and show evidence thereof. b) At least 51% of persons in membership or attending the function are Saratoga residents. c) Admission fees are not charged for the function. d) Event is open to the public, advertised as such and is for public benefit. A.A.U.W. sponsored meetings and similiar events that meet the criteria listed under Non - Profit Groups will continue to have fees waived accordingly. Although the processing fee of $25.00 is generally non - refundable, an exception will be made and your full deposit and processing fee will be returned if you choose to cancel. We look forward to working with A.A.U.W. in the future. Please call Joan Pisani or myself if you have any questions concerning the Council's decision. Sincerely, �, C!�,0- ►�.o�J Cindy Gilmore Community Center.Manager f CITY OF SAPJUCGA �� Initial: AGENDA BILL NO. Dept. Hd. k/, DATE: July 12, 1984 DEPARTMENT: City Manager SUBjECr: RESOLUTIONS IMPLENMEN'TING SPECIAL._TAN.ELBJ rION Issue Sutmary C. Atty. C. Mgr. If the Council wishes to call a special election for the special tax measure for road maintenance, the three.attached resolutions must be passed. The:deadline.for submitting the resolutions to the County Registrar of Voters is 88 days before the election, or August 10. Since the last regular meeting before August 10 is August 1, the. .-resolutions must be passed by August 1 (unless the Council wishes to call a special meeting in order to pass them)'. Recommendation Adopt attached resolutions. Fiscal Impacts Cost of the special election is estimated to be 12� per registered voter, or approximately $2400, plus approximately $200 for publishing legal notices and other costs. $2600 has been provided in the 1984 -85 for this election. Exhibits /Attachments 1. Resolution Calling Special Election - 2. Resolution to Consolidate.Saratoga Election with Statewide General Election 3. Resolution Requesting Services of County Registrar of Voters Council Action 7/18: Adopted Resolutions 2158, 2159 and 2160,: 5 -0. RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA CALLING A SPECIAL ELECTION FOR THE PURPOSE OF SUBMITTING TO THE ELECTORS OF THE CITY A PROPOSITION FOR APPROVAL OF A SPECIAL TAX FOR ROAD MAINTENANCE WHEREAS, the City Council of the City of Saratoga did, on , 1984, adopt an ordinance proposing the imposition of a special tax pursuant to the provisions of Article XIII(A) of the California Constitution and Sections 50075 -50077 of the California Government Code, the revenue from such special tax to be utilized exclusively for the payment of costs and expenses relating to the maintenance, resurfacing and repair of public streets and roads within the City of Saratoga; and WHEREAS, Article XIII(A) of the California Constitution and Section 50077 of the California Government Code require that such proposition be submitted to the voters of the City and provide that upon the approval of two - thirds of the votes cast by voters voting upon such proposition the City may levy such tax, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Saratoga that a special election shall be and is hereby ordered to be held in the City of Saratoga on November 6, 1984, at which election there shall be submitted to the qualified electors of the City the question of approval of an ordinance imposing a special tax on real property, other than property owned by governmental agencies or utility or fire districts, the revenue from such tax to be utilized exclusively for the purpose of maintenance, resurfacing and repair of public streets and roads within the City of Saratoga. The full text of such ordinance is attached hereto as Exhibit "A" and incorporated herein by reference. The ordinance shall appear in summarized form on the ballot as follows: "Shall the City of Saratoga be authorized to levy a special tax for the exclusive purpose of maintaining, resurfacing and repairing public streets and roads within the City, such tax to be imposed annually for five (5) succeeding fiscal years beginning 1985 -86, at a rate not exceeding $80 for the first year and $100 per year thereafter in the case of residential, agricultural and vacant parcels, and not exceeding $160 for the first year and $200 per year thereafter in the case of commercial, industrial and institutional parcels ?" BE IT FURTHER RESOLVED that said special election shall be held and conducted and the votes thereof canvassed and the returns thereof made and the results thereof ascertained and determined as herein provided, and in all particulars not prescribed by this resolution, said election shall be held as provided by law. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Saratoga held on , 1984, by the following vote: -1- AYES: NOES: ABSENT: ATTEST: City Clerk APPROVED AS TO FORM: HAROLD S. TOPPEL City Attorney -2- Mayor RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA TO CONSOLIDATE ITS NOVEMBER 1984 ELECTION WITH THE STATEWIDE GENERAL ELECTION WHEREAS, a Special Municipal election will be held on Tuesday, November 6, 1984, in the City of Saratoga, and WHEREAS, pursuant to Part 2.5 of Division 14 of the California Elections Code, this election may be consolidated with the Statewide General Election. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga requests the Board of Supervisors of Santa.Clara County to partially or completely consolidate said elections and to further provide that the canvass be made by any body or official authorized by law to canvass the returns of the election, and BE IT FURTHER RESOLVED that the Saratoga City Council consents to such consolidation. The above and foregoing resolution was passed and adopted by the City Council of the City of Saratoga at a regular meeting held on the day of 1984, by the following vote: AYES: NOES: Mayor ATTEST: Deputy City Clerk RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA REQUESTING SERVICES OF THE COUNTY REGISTRAR OF VO'T'ERS, 1984 SPECIAL MUNICIPAL ELECTION, NOVEMBER 6, 1984 WHEREAS, the City of Saratoga desires to avail itself of the services of the County Registrar of Voters for the Special Municipal Election in the City of Saratoga to be held November 6, 1984, and the City of Saratoga deems it economical and satisfactory to request the same as hereinafter set forth. NOW, THEREFORE, BE IT RESOLVED as follows: SECTION 1: Request is hereby made to the Board of Supervisors of the County of Santa Clara to permit the County Registrar of Voters to render the services hereinafter specified to the City of Saratoga relating to the conduct of the 1984 Special Municipal Election. SECTION 2: The City of Saratoga requests that the County Registrar of Voters perform the following services required by law for the conduct of the Special Municipal Election for and in the City of Saratoga: a. Preparation of precinct registration listing b. Preparation of sample ballot inserts c. Preparation of indexes d. Stuffing and mailing sample ballots e. Furnishing of sample ballot envelopes SECTION 3: The City of Saratoga shall pay to the County of Santa Clara the actual cost of said services, such payment shall be made when all of the same are completed and upon presentation to the City of Saratoga a properly approved bill from the County. SECTION 4: The City Clerk of the City of Saratoga is hereby authorized and directed to do any and all acts, including the entering into any contract or contracts with the County of Santa Clara as may be necessary, in order to carry out the terms of this resolution. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the day of 1984, by the following vote: AYES: NOES: ABSENT: ATTEST: Deputy City Clerk Mayor CITY OF SARATOGA s /- Initial: AGENDA BILL NO. (06 4 Dept. Hd. DATE: July 12, 1984 C. Atty. DEPARTMENT: City Manager C. Mgr. --------------------------------------------------------------------------------------- SUBJECI': RESOLUTION CONCERNING REDUCTION OF ALTERNATIVES FOR ROUTE 85 AND RECOMMENDING GUIDELINES Issue Summary The City Council discussed reduction of alternatives to. be studied for development of the Route 85 Transportation Corridor at its meeting of June 20, 1984, in order to give direction to Martha Clevenger, the Council's representative on the Route .85 Policy Advisory Board._ The attached resolution formalizes that direction. Recommendation Adopt resolution. Fiscal Impacts None. Exhibits /Attachments Resolution Council Action 7/18: Adopted Resolution 2161,: 5 =0f as amended. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA FAVORING THE REDUCTION OF ALTERNATIVES TO BE STUDIED FOR THE DEVELOPMENT OF ROUTE 85 AND RECOMMENDING GUIDELINES FOR THE ALTERNATIVES ANALYSIS WHEREAS, the California.Department of Transportation has proposed various alternatives for the study of the development of the Route 85 Transportation Corridor in the Santa Clara Valley, and WHEREAS, the Saratoga City Council feels it is important that opinions of citizens of Saratoga are made )mown to the California Department of Transportation, and 6+TF=S, the Saratoga City Council has held a public hearing on June 20, 1984, at which time the opportunity was provided for all to be heard on the issue, and WHEREAS, the City Council has reviewed and considered the written and oral testimony submitted in support of and in opposition to the various alternatives, the reports suhnitted by the California Department of Transportation, and.the reccmmendations of the Technical Advisory Committee to the Route 85 Alternatives Analysis for reducing the number of alternatives being considered. NOW, THEREFORE, the City Council at its regular meeting of June 20, 1984, by unanimous vote did determine as follows: 1. The City Council favors reducing the alternatives for study of the of the development of Route 85 corridor to four. These are identified in the June 6, 1984 Route 85 Alternative Reduction Working Paper issued by Caltrans as the following: "Alternative 7 - No Project" "Alternative 8 - Freeway with LRT and HOV" limited to four lanes "Alternative 9 - Freeway with Busway and HOV" limited to four lanes "Alternative 10 Transportation System Management" 2. The City Council recommends the following guidelines for development within Saratoga, subject to the recommendations of a professional consultant to be retained by the City of Saratoga: a. The roadway should be depressed twenty feet below existing grade level. b. A minimum of fifty feet should be provided for landscaping on each side of the corridor. c. No development should begin until all needed right -of -way has been acquired. d. Access from the freeway to local streets in Saratoga should be limited. �-., -,-�'� <_ < `►/ 6 �� o �� .��� �/ � The above and foregoing resolution was passed meeting of the Saratoga City Council held on 1984, by the following vote: AYES: NOES: ABSENT: ATTEST: Deputy City Clerk and adopted at a regular the 18th day of July, Mayor f AGENDA BILL NO. 6 CITY OF SARATOGA Initial: p w Dept. W. �tJ DATE: July 12, 1984 C. Atty. DEPARTMENT: City Manager C. Mgr. --------------------------------------------------------------------------------------- SUBJECI': RESOLUTION APPOINTING COUNCIL REPRESENTATIVES TO COMMITTEES AND AGENCIES --------------------------------- - - - - -- Issue Summary The City Council discussed the above appointments at &-recent study session. The attached resolution formalizes those appointments. Recommendation Adopt resolution. Fiscal Impacts None. Exhibits /Attachments Resolution. Council Action 7/18: Adopted Resolution 2163 as amended, 5 -0. .i N :s RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING COUNCIL REPRESENTATIVES TO VARIOUS COMMITTEES AND AGENCIES WHEREAS, the City Council reorganized in June, 1984, for the caning year; and WHEREAS, representatives from the City Council serve on various committees, ocmnissions and agencies; and WHEREAS, the responsibility for representing the City Council should be shared by all its members. NOW, THEREFORE, BE IT RESOLVED that after due consideration of the interests of the City and the needs of the various organizations to which the City Council sends representatives, the following representatives are hereby appointed to the oanmittees, commissions and agencies named, through the period ending June 30, 1985, or until replaced. Agency Association of Bay Area Governments Saratoga City Finance Liaison Santa Clara County Housing and Commnunity Development Policy Committee Inter -City Council Inter - Governmental Council of Santa Clara County League of California Cities, Peninsula Division Legislative Analyst Santa Clara County North Central Flood Control Advisory Board Route 85 Policy Advisory Committee Sanitation District #4 Board of Directors Sister City Committee /Hakone Foundation Liaison Sister City Committee Honorary Chairperson Transit ASSIST Joint Powers Agency Board Santa Clara County Transportation Commission Santa Clara Valley Water District Commission Councilmember Virginia Fanelli Joyce Hlava Virginia Fanelli, Alternate Martha Clevenger Linda Callon Joyce Hlava, Alternate Virginia Fanelli Martha Clevenger, Alternate Linda Callon Joyce Hlava David Moyles Robert S. Shook, Alternate Martha Clevenger Virginia Fanelli Martha Clevenger Joyce Hlava, Alternate Virginia Fanelli Joyce Hlava Joyce Hlava David lvbyles Robert S. Shook, Alternate The above and foregoing resolution.was passed and adopted at a regular meeting of the Saratoga City Council on the day of , 1984, by the following vote: AYES: NOES: ABSENT: ATTEST: Deputy City Clerk Mayor ti r CITY OF SARATOGA AGENDA BILL NO. DATE: July 10, 1984 191DIVAIZIAW ul�l►II SUBJECT: City Attorney Initial: Dept. Hd. C. Atty. C. Mgr. Late charges, administrative charges and special assessment charges on delinquent accounts for garbage collection service Issue Summary The ordinance recently adopted by the City Council relating to garbage collection service requires the Council to establish by resolution the late charge, administrative charge and special assessment charge to be collected on delinquent accounts. The various charges are discussed in more detail in the Memorandum from the City Attorney submitted herewith. Recommendation Adoption of resolution establishing the nronosed. late charge, administra- tive charge and special assessment charge. Fiscal Impacts The charges are intended to cover the Citv's actual cost of. conducting the lien and special assessment proceedings. If it is determined on the basis of operating experience that the amount is either greater or less than such cost, the charges can be adjusted by further resolution of the City Council. Exhibits /Attachments (1) Proposed resolution; (2) Memorandum from City Attorney; (3) Ordinance No. 38.119 as adopted by the City Council on June 20, 1984. Council Action 7/18: Adopted Resolution 2164 4 -0 -1 (Hlava abstaining). RESOLUTION NO. RESOLUTION OF THE CITY SARATOGA ESTABLISHING ADMINISTRATIVE CHARGE CHARGE ON DELINQUENT COLLECTION SERVICE COUNCIL OF THE CITY OF THE FINANCE CHARGE, AND SPECIAL ASSESSMENT ACCOUNTS FOR GARBAGE WHEREAS, on June 20, 1984, the City Council adopted Ordinance No. 38.119 amending Chapter 7 of the Saratoga City Code relating to garbage disposal; and WHEREAS, Section 7 -14 of Ordinance 38.119 authorizes the Garbage Collector to collect a late charge on accounts which remain delinquent for more than 30 days, in such amount as approved by the City Council; and WHEREAS, Section 7 -20 of Ordinance 38.119 provides for the City Council to establish an administrative charge for the conduct of lien proceedings pursuant to Sections 7 -16 through 7 -20 of said ordinance; and WHEREAS, Section 7 -21 of Ordinance 38.119 provides for the City Council to establish an assessment charge for the conduct of special assessment proceedings pursuant to Sections 7 -21 through 7 -26 of said ordinance, NOW, THEREFORE, be it resolved by the City Council of the City of Saratoga as follows: 1. The Garbage Collector is hereby authorized to charge on each bill for garbage collection service which remains delinquent for more than 30 days, a late charge in an amount equal to 1 -1/2% per month, computed on the unpaid delinquent balance. 2. The administrative charge to be collected by the City pursuant to Section 7 -20 of Ordinance 38.119 shall be the sum of $40. 3. The assessment charge to be collected pursuant to Section 7 -21 of Ordinance 38.119 shall be the sum of $20 plus an amount equal to 15% of the delinquent garbage collection service charges for which the special assessment is levied. The amount representing 15% of such collection charges shall be applied toward payment of the late charges on the delinquent account which have accrued to the date of payment to the Garbage Collector and any excess shall be retained by the City. 4. The foregoing charges shall remain in effect until further action by the City Council. * * * * * * * * * * ** Passed and adopted at a regular meeting of the City Council of the City of -1- Saratoga held on the 18th day of July, 1984, by the following vote: AYES: NOES: ABSTAIN: ATTEST: CITY CLERK -2- MAYOR ATmNSON • FAAASYN ATTORNEYS AT LAW PAUL B. SMITH 660 WEST DANA STREET ERIC L. FARASYN P.O. BOX 279 LEONARD J. SIEGAL HAROLD S. TO P P E L MOUNTAIN VIEW, CALIFORNIA 04042 STEVEN G. BAIRD (41S) 967 -6941 JACK L. BRIDGE GREGORY A. MANCHUK MEMORANDUM TO: Saratoga City Council FROM: HAROLD S. TOPPEL, City Attorney RE: Establishment of Finance Charge, Administrative Charge and Assessment Charge on Delinquent Accounts for Garbage Collection Service DATE: July 5, 1984 J. M. ATKINSON, (1892 -1982) L. M. FARASYN. (1915 -1979) The ordinance recently adopted by the City Council amending Chapter 7 of the Saratoga City Code relating to garbage collection service requires the City Council to establish the late charge which may be imposed by the Garbage Collector on delinquent accounts (Section 7 -14), the administrative charge for the conduct of lien proceedings (Section 7 -20) and the assessment charge upon the levy of a special assessment (Section 7 -21). A copy of the ordinance is attached for your reference. As indicated in my Memorandum dated May 21, 1984, the administrative charge collected by the City of San Jose is $30, although such amount is typically added to a garbage bill of only $18 (representing three months' service at $6 per month). I am advised by the San Jose City staff that the $30 charge basically covers their administrative expenses but it should be remembered that the preparation and mailing of delinquency notices is handled by BFI. In the case of Saratoga, we expect this work will 'be performed by our own City staff. I am therefore recommending that an administrative charge in the amount of $40 be established on a trial basis until we have some actual experience relative to the cost of conducting the lien proceedings. With respect to the finance charge, Green Valley already has a policy of imposing a late charge in an amount equal to 1 -1/2% of the delinquent balance. We should have no trouble collecting this late charge on their behalf up until the time the account goes to a special assessment, which must be a fixed amount and cannot vary each month with the accrual of additional late charges. I have assumed the special assessment proceedings will be commenced at the beginning of May each year in order to provide the assessment information to the County by the deadline at the beginning of August. If such is the case, there will be a period of approximately 7 months from May until December when the first installment of real estate taxes is paid and a period of approximately 4 months thereafter until the second installment is paid. Since the Garbage Collector will be receiving half of his bill with the first installment, a reduced late charge will accrue on the remaining balance. I have therefore provided in the resolution for an amount equal to 15% of the delinquent account (representing a late charge for a period of 10 months) to be added as part of the special assessment. Memorandum to Saratoga City Council July 5, 1984 Page Two Upon receipt of the tax proceeds, we will then pay to the Garbage Collector the accrued late charge on the account and to the extent there is anything left over out of the 15% addition to the assessment charge, the balance will be retained by the City. The resolution provides for an assessment charge in the amount of $20, which is twice the amount charged by the City of San Jose. As in the case of the administrative charge, this figure can be adjusted �y�e City Council if operating experience indicates a higher or reduced figure pDR1 be more appAopriate. HAROLD S. T0741EV 1 Saratoga City Attorney ORDINANCE NO. AN ORDINANCE OF THE CITY OF SARATOGA AMENDING CHAPTER 7 OF THE SARATOGA CI`T'Y CODE, RELATING TO GARBAGE DISPOSAL, TO PROVIDE FOR MANDATORY COLLECTION SERVICE, LIEN INITIATION AND RECORDING, COLLECTION OF DELINQUENT CHARGES AS SPECIAL ASSESSMENT AND ESTABLISHMENT OF INFRACTION OFFENSE FOR VIOLATION OF GARBAGE COLLECTION REQUIREMENTS The City Council of the City of Saratoga does ordain as follows: SECTION l: Chapter 7 of the Saratoga City Code, consisting of Sections 7 -1 through 7 -13, inclusive, is hereby repealed in its entirety and a new Chapter 7 and Sections are hereby enacted to be numbered and entitled and to read as follows: "CHAPTER 7 GARBAGE DISPOSAL Sec. 7 -1. Purpose of Chapter. This Chapter 7 is determined and declared to be a health, sanitary and safety measure necessary for the promotion, protection and preservation of the health, safety and general welfare of the people of the City of Saratoga. Sec. 7-2. Definitions. For the purposes of this Chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: Commercial Premises. All premises except residential premises. Delinquent. A failure of the recipient of garbage collection service, or of the owner, to pay when due all charges owed to the garbage collector for garbage collection service rendered or to be rendered or made available. Director. The Director of Community Services and his or her duly authorized agents and representatives. Dwelling. A residence, flat, duplex, apartment, townhouse, condo ill iniurn or other facility used for housing one or more persons. Garbage. All kinds and classes of decomposable and nondecomposahle solid, semi -solid and liquid waste material, including, but not restricted to, animal or vegetable matter, paper, cardboard, grass cuttings, tree or shrub trimmings, wood, glass, mineral or . metallic substances, rock, demolished or discarded building materials and commercial or industrial waste products, but not including domestic sewage or hazardous wastes. DZ Garbage Collector. Any person who is authorized by the franchise agreement existing between him and the City, in accordance with Section 7 -11 of this Chapter, to collect, receive, carry, transport, and dispose of any garbage produced, kept or accumulated within the City. Garbage Collection Service. The collection, transportation and disposal of garbage by an authorized garbage collector. Hazardous Wastes. Any and all toxic, radioactive, biologically infectious, explosive or flammable waste materials, including any material defined in Section 17 -7 of the Saratoga City Code for which a hazardous materials storage permit is required. Multiple-Unit Dwelling. Any premises, excluding a hotel, motel, or lodginghouse, used for residential purposes containing more than one dwelling unit, irrespective of whether the residency is transient, temporary or permanent. Occupancy, Occupied. A premises is "occupied" when a person or persons take or hold possession of the premises for permanent or temporary use. For the purposes of determining whether a premises is occupied during periods when garbage collection service is made available to such premises, occupancy shall be presumed unless evidence is presented that gas, electric, telephone and water utility services were not being provided to the premises during such periods. Owner. The holder or holders of legal title to the real. property constituting the premises to which garbage collection service is provided or made available. Premises. Any land, building or structure, or portion thereof, within the City where any garbage is produced, kept, deposited, placed or accumulated. Residential Premises. Any single -unit dwelling or multiple -unit dwelling. Single -Unit Dwelling. One or more rooms and a single kitchen, designed for occupancy by one family for residential purposes. Each dwelling unit within a condominium project, duplex, townhouse project or apartment, and each second unit located within a single - family residential zoning district, shall constitute a separate single - unit, dwelling to which garbage collection service is provided or made available, unless the owner or occupants thereof arrange for garbage collection service to be provided to all dwelling units upon the premises at commercial rates. Tenant. Any person or persons, other than the owner, occupying or in possession of a premises. Sec. 7 -3. Mandatory Garbage Collection Service; Owner Responsibility. The owner of each occupied residential or commercial premises shall subscribe to and pay for at least the minimum level of garbage collection service made -2- available to that premises by the Garbage Collector, as specified in the franchise agreement between the City and the Garbage Collector executed pursuant to Section 7 -11 of this Chapter. The charges for garbage collection service rendered or made available shall be paid for all periods of time during which the premises are occupied; regardless of whether or not the owner or tenant has any garbage to be collected on any particular collection date during such occupancy. Nothing in this section is intended . to prevent an arrangement, or the continuance of an arrangement, under which payments for garbage collection service are made by a tenant or tenants, or any agent or other person, on behalf of the owner. However, any such arrangement will not affect the owner's obligation to pay for garbage collection service as provided herein. Sec. 7 -4. Start of Garbage Collection Service. The owner or tenant shall start garbage collection service within ten (10) days after occupancy of a premises, or portion thereof. In the event service is not initiated within such period of time, the Director may give written notice to the owner or tenant that garbage collection service is required. If service is not initiated by the owner or tenant within ten (10) days after the date of mailing the notice, the Director shall authorize the Garbage Collector to begin and continue providing the minimum level of garbage collection service to such premises and the service shall be deemed to have been made available as of the date of such authorization. Sec. 7 -5. Frequency of Disposal. No more than one week's accumulation of garbage shall be kept or permitted to remain upon any premises in the City. At least once a week, all garbage produced, kept, deposited, placed or accumulated within any premsies in the City shall be disposed of in accordance with the provisions of this Chapter. Sec. 7 -6. Delivery to Garbage Collector. All garbage shall be disposed of by delivery to the Garbage Collector, or in the case of recyclable materials, by delivery to any recycle center operated by or under the auspices of the City. Each garbage container shall be located in such place as to be readily accessible for the removal and emptying of the contents of same by the Garbage Collector. Sec. 7 -7. Garbage Containers. Garbage containers for residential premises shall not exceed thirty two (32) gallons capacity and shall not have a filled weight in excess of seventy (70) pounds. Garbage containers for commercial premises shall be provided by or approved by the Garbage Collector. All containers shall be kept in a sanitary condition, continuously closed with a tight fitting cover. Sec. 7 -8. Inadequate Containers. If the Director shall find and deternnine that additional or larger garbage containers are required due to the amount of garbage produced, kept, deposited, placed or accumulated upon any premises, the Director shall give written notice of such finding to the owner of the premises and such owner shall thereupon provide the additional or larger containers as specified in the notice. See. 7 -0. Burning; Solid Waste. No solid waste material may be burned upon any premises within the City, except as specifically authorized by a permit issued by the Bay Area Air Pollution Control District and as permitted by the chief of the fire district within which the premises is located. -3- Sec. 7 -10. Public Property. No person shall deposit, accumulate, store or burn any type of garbage upon public streets, public parks or other public property, except for garbage produced incident to the authorized use of such public property which shall be deposited in garbage containers for pick up by the Garbage Collector. Sec. 7 -11. Franchise Agreement for Garbage Collection Service. The City Council may by resolution award a franchise to any person the Council believes is qualified and equipped to perform garbage collection service. Such franchise agreement shall require the Garbage Collector to render service to all residential and commercial premises within the City in accordance with the provisions of this Chapter and in conformity with such regulations as may be adopted by the Director with the approval of the City Council. The Garbage Collector shall be required to furnish a surety bond in the penal sum of One Hundred Thousand Dollars ($100,000.00), conditioned upon his faithful performance of the franchise agreement, to carry worker's compensation insurance, and to carry public liability and property damage insurance in form and amount as approved by the City Council. Additional terms of such franchise agreement shall not conflict with any of the provisions of this Chapter. Sec. 7 -12. Charges for Garbage Collection Service. The City Council reserves the right to establish by resolution a schedule of rates and charges for all levels of garbage collection service to be rendered by the Garbage Collector, who shall then have authority to collect such rates and charges. The schedule may be changed from time to time in the manner prescribed by the franchise agreement between the City and.the Garbage Collector. Sec. 7 -13. Failure to Pay For Garbage Collection Service. The Garbage Collector shall be entitled to payment from either the owner or the recipient of garbage collection service for any services rendered or to be rendered or made available. Upon failure to make such payment, the means of collecting delinquent charges shall be in accordance with the procedure set forth in Sections 7 -14 through 7 -26 of this Chapter. Garbage collection service shall not be discontinued by reason of any failure to pay the charges for such service. Sec. 7 -14. Notification of Deliquency. If a bill for garbage collection service remains delinquent for thirty (30) days, the Garbage Collector shall be entitled to collect a late charge in such amount as approved by the City Council. The Garbage Collector may, at any time after such thirty (30) day period, send or deliver notice of delinquency to the owner indicating the amount owed for garbage collection service, the amount of late charge thereon, and advising the owner that failure to pay the same will result in the placement of a lien upon the premises. The form of delinquency notice shall be approved by the Director. Sec. 7 -15. Assignment of Delinquent Account. In the event the bill for garbage collection service together with any late charge thereon, is not paid within thirty (30) days after the date of mailing the notice of deliouency to the owner, the Garbage Collector may assign such bill to the City for collection through the initiation of lien and special assessment proceedings in accordance with this Chapter. The assignment shall include the name and address of the owner, the assessor's parcel number of the premises, the period of garbage collection service covered by the bill, the amount owed for such service, the amount -4- of any late charge and such other information as reasonably requested by the Director, together with a copy of the notice of delinquency mailed or delivered to the owner. Sec. 7 -16. Lien Initiation. Upon the City's receipt of the assijnrnent frorn the Garbage Collector, the Director shall prepare a report of delinquency and initiate proceedings to create a lien on the premises to which the garbage collection service was or will be rendered or made available. The Director shall fix a time, date and place for an administrative hearing by the Director to consider any objections or protests to his report. Such administrative hearings may be conducted four (4) times per year. Sec. 7 -17. Notice of Hearings on Liens. The Director shall send written notice of the administrative hearing to the owner of the premises against which the lien will be imposed at least ten (10) days prior to the hearing date. The notice shall be mailed to each person to whom such premises is assessed in the latest equalized assessment roll available on the date the notice is mailed, at the address shown on said assessment roll or as known to the Director. A copy of the notice shall also be mailed to the Garbage Collector. Said notice shall set forth the amount of delinquent garbage collection service charges, the amount of any late charge thereon, and the possible lien and administrative charges as provided in Section 7 -20 of this Chapter. Said notice shall also inform the owner of the time, date and place of the administrative hearing and the subsequent public hearing to be conducted by the City Council, and advise the owner of his right to appear at both the administrative hearing and the public hearing to state his objections to the report or the proposed lien. Sec. 7 -13. Administrative Hearing on Liens. At the time and place fixed for the administrative hearing, the Director shall hear and consider any objections or protests to his report. The Director may correct or modify the report as he deems appropriate, based upon the evidence presented at the hearing, and shall notify the affected persons of his decision. The Director shall thereupon submit a final report to the City Council for confirmation and shall furnish a copy of such report to the Garbage Collector. Sec. 7 -19. Public Hearing on Liens. The City Council shall conduct a public hearing to consider the Director's final report At the time and place set forth in Notice described in Section 7- 17 of this Chapter. At such hearing, any interested person shall be afforded the opportunity to appear and present evidence as to why the report, or any portion thereof, should not be confirmed. The City Council may adopt, revise, reduce or modify any charge shown on the report or overrule any or all objections as it deems appropriate, based upon the evidence presented at the hearing. If the City Council is satisfied with the final report as rendered or modified, the Council shall confirm such report by resolution. The decision by the City Council on the report and any objections or protests thereto, shall be final and conclusive. Sec. 7 -20. Recording of Lien. Upon confirmation by the City Council of the final report, the Director shall cause to be recorded in the Office of .the Recorder for Santa Clara County, a. lien against each premises described in the report for the amount of delinquent garbage collection service charges and late charges as confirmed by the City Council. The lien shall also include such additional administrative charges as established by resolution of the City Council. All persons to whom notice was sent pursuant to Section 7 -17 of this Chapter shall be notified by the Director that the -5- service charges, late charges and administrative charges are due and payable to the City and that said lien has been recorded. Sec. 7 -21. Collection of Delinquent Charges as a Special Assessment. The Director shall initiate annual proceedings to levy as a special assessment against the premises described in the lien recorded pursuant to Section 7- 20 of this Chapter, the sum of delinquent garbage collection service charges, late charges and administrative charges, plus an assessment charge as established by resolution of the City Council. Sec. 7 -22. Report of Delinquent Charges for Special Assessment. A report of delinquent charges shall be prepared by the Director and submitted to the City Council for confirmation. The report shall indicate all charges for which a lien has been recorded pursuant to Section 7 -20 of this Chapter, which remain unpaid as of the date of the report. The Director shall fix a time, date and place for the conduct of a public hearing by the City Council to consider the report and any objections or protests thereto. Sec. 7 -23. Notice of Public Hearing on Special Assessments. The Director shall send written notice of the public hearing to the owner of the premises against which the special assessment will be levied at least ten (10) days prior to the hearing date. The notice shall be mailed to each person to whom such premises is assessed in the latest equalized assessment roll available on the date the notice is mailed, at the address shown on said assessment roll or as known to the Director. A copy of the notice shall also be mailed to the Garbage Collector. The notice shall set forth the time, date and place of the public hearing and inform the owner of the City's intention to levy a special assessment against his property and his right to appear and state any objections or protests to such special assessment. Sec. 7 -24. Public Hearing on Special Assessments. The City Council shall conduct a public hearing to consider the Director's report at the time and place set forth in the Notice described in Section 7- 23 of this Chapter. At such hearing, any interested person shall be afforded the opportunity to appear and present evidence as to why the report, or any portion thereof, should not be confirmed. The City Council may adopt, revise, reduce or modify any charge shown on the report or overrule any or all objections as it deems appropriate, based upon the evidence presented at the hearing. If the City Council is satisfied with the report as rendered or modified, the Council shall confirm such report by resolution. The decision by the City Council on the report and any objections or protests thereto, shall be final and conclusive. Sec. 7 -25. Levy of Special Assessments. Upon confirmation by the City Council of the Director's report as rendered or modified, the delinquent charges contained therein shall constitute a special assessment levied upon the premises against which such charges have been imposed. The Director shall file a copy of the report, together with a certified copy of the resolution by the City Council confirming the same, with the Tax Collector for Santa Clara County with instructions to enter the delinquent charges as special assessments against the respective premises described in the Director's report. The Tax Collector shall include such special assessment on the next regular bill for secured property taxes sent to the owner. Sec. 7 -26. Collection of Special Assessment. The special assessment shall be collected at the same time together -6- with and in the same manner and frequency and by the same persons as ordinary municipal taxes, and shall be subject to the same interest and penalties and the same procedure of sale as provided for delinquent ordinary municipal taxes. The special assessment shall be subordinate to all existing special assessment liens previously imposed upon the premises and paramount to all other liens except those for state, county and municipal taxes, with which it shall be upon parity. Each special assessment shall continue until all delinquent charges due and payable thereon are paid in full. All laws applicable to the levy, collection and enforcement of municipal taxes shall be applicable to such special assessment. Sec. 7 -27. Continuing Appropriation Account. There is hereby created in the General Fund a continuing appropriation account entitled "Payment of Delinquent Charges For Garbage Collection Service." This account shall be credited with such sums as may be appropriated by the City Council, all delinquent service charges, late charges and administrative charges collected by the Director, and all amounts remitted by the Tax Collector for Santa Clara County representing special assessments collected pursuant to Section 7 -26 of this Chapter. The delinquent garbage collection service charges and late charges shall be disbursed from said account to the Garbage Collector promptly upon receipt of such payments. The administrative charges and assessment charges shall be retained by the City. Sec. 7 -28. Recycle Centers. The City may operate one or more centers for the collection of recyclable materials or may enter into a contract with a private party to operate such centers. The City may contract with the same Garbage Collector awarded the franchise for garbage collection service or with any other party for the processing and transportation of the recyclable material collected at a recycle center. The City Council may, from time to time by resolution or order, designate what material shall be deemed recyclable and which may therefore be disposed of by delivery to a recycle center. Sec. 7 -29. Unauthorized Garbage Collection. No person shall collect any garbage produced, kept or accumulated within the City, unless such person is an agent or employee of the City acting within the course and scope of his employment, or has been awarded a franchise by the City to act as Garbage Collector. Sec. 7 -30. Interferring with Garbage Collection Service. No person shall, in any manner, interfere with the performance of garbage collection services being rendered by an agent or employee of the City acting within the course and scope of his employment, or being rendered by the authorized Garbage Collector. Sec. 7 -31. unauthorized Use of Garbage Collection Service. No person shall deposit, place or accumulate, or allow the deposit, placement or accumulation upon a premises for pick tip by the Garbage Collector, any garbage produced from another premises where such action results in the avoidance or reduction of any garbage collection service charges that would otherwise be payable for collection of such garbage from the premises at which it was produced. Sec. 7 -32. Infraction Offense. The violation of any provision contained in this Chapter is hereby declared to be unlawful and shall constitute an infraction and a public nuisance, -7- subject to the penalties as prescribed in Chapter 2.5 of the Saratoga City Code." SECTION 2: If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Saratoga hereby declares that it would have passed this Ordinance and each section, subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases may be held invalid or unconstitutional. SECTION 3: This Ordinance shall take effect and be in full force and effect thirty (30 ) days from and after the date of its passage and adoption. * * * * * * * * * * * * The above and foregoing Ordinance was regularly introduced and after the waiting time required by law, was thereafter passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the day of 1984, by the following vote: AYES: NOES: ABSENT: CLERK OF THE CITY OFSARATOGA -8- MAYOR. OF TIIE CITY OFSARATOGA AGENDA BILL N0: Initial: Dept. Head DATE: July 11, 1984 City Atty DEPARTMENT: Maintenance City Mgr. ---------------------------------------------------------------------------------- - - - - -- SUBJECT: Purchase of Backhoe Attachment Issue Summar Included in the Capital Improvement Budget for Fiscal Year 1984 -85 is $16,300 to cover the cost of purchasing a backhoe attachment for our "Case" Tractor Loader. The backhoe will be used primarily to increase the efficiency of our street repair program. Since the attachment is being purchased to fit onto our existing "Case" Tractor the "Case Power Equipment Co." is the only source from which we can purchase. We do feel however, that we are getting a very fair price from them. The quotation of $14,177.28, which includes sales tax, is based on a new attachment that they have in stock. Recommendation Approve purchase of backhoe attachment. Fiscal Impact $16,300 is included in Fiscal Year 84 -85 budget funded from Federal Revenue Sharing and will cover the $14,177.28. Exhibits /Attachments Council Action 7/18: Approved 5 -0- CITY OF SARATOGA AGENDA BILL NO. (070 DATE: 7 -11 -84 (7- 18 -84) DEPARTMENT: Community Development SUBJECT: Report on Paseo Lado Closure Request Issue Summary Initial: Dept. Hd. C. Atty. C. Mgr. You have recently received a petition from the residents of Paseo Lado to close that street at Quito Road. This request is based on a perceived problem of trucks servicing the Quito Park Shopping Center and speeding traffic. You directed Staff to obtain proposals from traffic consultants to study this area to determine what effective measures might be taken. Proposals for that work have been received. The Community Service Officer has taken some steps to alleviate the problem which may be sufficient. A copy of his report is attached. Recommendation Review the reports of the Community Service Officer and the Community Development Director and determine direction to be taken relative to this matter. Fiscal Impacts 1. $3730 to hire a traffic consultant or 2. No additional cost to follow the recommendations of the Community Service Officer. Exhibits /AttacYmnts 1. Report from Director of Community Development, including Barton - Aschman Associates, Inc. Proposal 2. Report from Community Service Officer Council Action 7/18: CSO to continue to monitor; Community Development to monitor traffic patterns; return to Council in four months. REPORT TO MAYOR AND CITY COUNCIL DATE: 7 -11 -84 COUNCIL MEETING: 7-18-84 SUBJECT: Traffic Study of Paseo Lado and Area Around Quito Shopping Center In May you authorized requesting proposals from Traffic Engineer- ing Consultants to study the area adjacent to the Quito Park Shopping Center. This was brought about by the submission of a petition to close Paseo Lado at Quito Road. We have received proposals from four firms: - Barton - Aschman Associates, Inc., San Jose - Louis H. Larson, Inc., Los Altos - TJKM Transportation Consultants, Pleasanton - Pang & Associates, Mountain View In reviewing the proposals, I feel that all of the consultants understand our need and could provide the service adequately. However, in reviewing the proposals with Staff we have deter- mined to recommend to you the proposal of Barton Aschman Associ- ates, Inc. They propose to provide a draft report in three weeks, with a final report submitted within one week of the receipt of comments on the draft, for a contract price of $3750. I am attaching a copy of their proposal for this work. Ro er . Shook Dir for of Community Development RSS:cd Attachment RECEIVED .JUN 0 4 V4 Barton - Aschman Associates, Inc. 99 Almaden Boulevard, Suite 925 San Jose, California 95113 408- 280 -6600 . May 31, 1984 Robert S. Shook Director of Community Development City of Saratoga 13777 Fruitvale Avenue Saratoga, California 95070 Dear Mr. Shook: This letter outlines our proposal to conduct a study of the impact of possible closure of Paseo Lado. Our proposal is based on conversations with Mr. Erman Dorsey at the City of Saratoga. Barton - Aschman Associates, Inc. is well - qualified to complete this study for you; we recently completed a similar study for the City of Cupertino and have sent along a copy of our report with this letter. We are the largest traffic engineering firm in Santa Clara County and have completed hundreds of other studies in this area. SCOPE OF SERVICES As we understand it, residents living on Paseo Lado are concerned that traffic volumes are too high and that there are too many trucks on their street. They are also concerned about speeding. They believe that much of the traffic is destined to the Quito Shopping Center, and to eliminate that traffic, they have asked that Paseo Lado be closed at Quito Road. This request raises a number of questions, which this study will address: IR - Are traffic volumes really excessive on Paseo Lado and are there a large number of trucks? - Are cars speeding? - Are the problems really a result of the nearby shopping center? - If Paseo Lado is closed, where will the traffic be diverted to? - Will the diverted traffic have a negative impact on its new route? - Are there alternatives to closure that will solve the problems on Paseo Lado? Barton- Aschman Associates, Inc. These questions will be answered through completion of the following tasks: 1. Mechanical Traffic Counts: We will conduct machine traffic counts 24 hours a day for seven days on both Paseo Lado and Cox Avenue to determine daily and peak hour volumes. These will be compared to recommended standards for residential streets to determine if volumes are excessive. 2. Manual Turning Movement Counts: Manual turning movement counts will be conducted during peak hours to be determined by the machine counts) at four intersections: Paseo Lado and Paseo Presado, Paseo Lado and Quito Road, Cox Avenue and Paseo Presado, and Cox Avenue and Quito Road. These will help identify existing traffic patterns in the area and will help determine where traffic will divert to if Paseo Lado is closed. 3. Origin- Destination Survey: A roadside survey during peak hours will be conducted on Paseo Lado. Barton - Aschman staff will stop cars (with the aid of a Santa Clara County Deputy) to ascertain where their trips originated and where they are destined. Analysis of these data will allow both the determination of how much shopping center traffic is using Paseo Lado and to where traffic will be diverted if the street is closed. 4. Speed and Truck Survey: Barton - Aschman staff will first discuss with local residents the incidence of heavy truck usage and speeding, and then we will count the number of speeders and trucks on Paseo Lado during the appropriate hours of the day. 5. Data Analysis: The data described above will be analyzed and recommen- dations will be made relative to solving any traffic problems that are discovered. The impact of closure of Paseo Lado will be identified as will the impact of-other measures that may be recommended instead, including but not limited to: partial closure, turn restrictions, truck restrictions, and speed reduction measures. Report: The results of the study and all related background documentation will be assembled into a draft report that will answer the questions raised by the request for closure of Paseo Lado. Following a review by City staff and concerned residents, any changes will be incorporated into a final report. PROJECT FEES The budget we propose to complete this study is $3,750, which covers turning movement counts, an origin - destination study including the services of a Sheriff's Deputy for one day, a speed and truck survey, data analysis, and preparation of the draft and final reports. Also included in our fee is $750 for machine traffic counts, which will be subcontracted out to Mr. Keith Manley of Traffic Data Services. The budget includes meetings with City staff, as necessary, but does not include appear- ances or presentations at public hearings, including Planning Commission or City Barton - Aschman Associates, Inc. Council meetings. Appearances at any such meetings, if requested, will be considered an addition to the proposed scope of work and will be separately billed on a time and expense basis. PROJECT TIMING We are prepared to start work immediately upon authorization. Barring unforeseen delays, we will have a draft report ready in three weeks after commence- ment. A final report will be submitted within one week,after receipt of comments on the draft. We appreciate this opportunity to be of assistance to you. If you have any questions, please do not hesitate to contact us. Sincerely, BARTON - ASCHMAN ASSOCIATES, INC. Robert C. Scales Principal Associate Gary K. Black Associate RCS/If MUMORANDUM �0i _ D D2 O&UMEMMO& 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (908) 867 -3438 TO: Wayne DATE: 6/13/84 FROM: Dave SUBJECT: Commercial Vehicle use on Paseo Lado --------------------------------------------------------------------- - - - - -- On 3/08/84 the City Council recieved a petition from 22 residents of Paseo Lado: They requested that the city consider blocking off Paseo Lado at Quito. Their petition indicated that they desired this because of commercial vehicles using Paseo Lado to traverse to and from Quito Park Shopping Center and Qui.to Road, and because these commercial vehicles were speeding. The petition also states that the general traffic has "quad- rupled" (since the expansion of Quito Park Shopping Center); making it difficult for them to back safely from their driveways and creating a danger to their children. On 4/11/84 Bob Shook, Director of Community Development, provided the city council with a staff report on this subject. In that report -three possibilities were explored: 1) blocking the road as requested, 2) constructing a traffic island on Paseo Presada at Paseo Lado that would allow right turns only into and out of Paseo Lado, and 3) hire a consultant to study the area and make recommendations. Mr Shook recommended hiring a consultant, at .a cost estimated at $8,000 to$10,000. (It is my understanding that, since that time, lower estimates have been recieved.) On 5/15 you and I discussed the petition, the staff report, and our perceptions of the issues involved. Quito Park Shopping Center underwent a major expansion in 1980. This increased vehicle traffic in and around the shopping center. A check of the city's traffic accident pin maps reveals that there has not been a reported vehicle accident on Paseo Lado, in the intersection of Paseo Lado and Paseo Presada, or the intersection of Paseo Lado and Quito; since 1976. Paseo Lado is zoned as a residencial street. It also qualifies as a residence district under section 515 of the California Vehicle Code. Section 9 -100 of the Saratoga City Code prohibits the use of any street not designated as a truck route, by commercial vehicles in excess of five gross tons. Paseo Lado (as well as all of the streets in-that area) is such a street. Based on discussions with you, Mr Shook, Traffic Engineer Erman Dorsey, merchants at Quito Park Shop- ping Center, serveral residents of Paseo Lado, and from in- formation in the petition; most of the offensive traffic is by vehicles under five gross tons. On 5/16 I prepared and copied the attached letter addressed to 'Commercial Vehicle Operators', asking that they not use Paseo Lado. Also on 5/16 I contacted Mr. Dick Giomi, the man- ager of Gene's Quito Market. This market has the most and the most frequent deliveries in the Shopping Center. Mr. Giomi indicated that, in his opinion, a right turn only barracade at Paseo Lado and Paseo Presada would negatively impact the market as well as other merchants, and would be an inconvience to many residents in the area who are customers of Quito Park Shopping Center. Mr Giomi agreed to distribute copies of the prepared letter to drivers making deliveries, and to encourage them not to use Paseo Lado. I also contacted several other of the larger merchants and advised them of the issue. They also agreed to tell their delivery drivers not to use Paseo Lado. Between 5/16 and 5/25 I monitored traffic on Paseo Lado on seven occations for a total of three hours and ten minutes. (I also made numerous passing checks.) Most of the monitoring was done between the hours of 7:00 AM and 9:00 ,AM when most deliveries to the market are made. During the time traffic was monitored I observed only one truck over five tons and three delivery trucks under five tons using Paseo Lado to get to or from the shopping center. The truck over five tons was a large tractor /semi - trailer combination belonging to United Grocers. It came from Gene's Market and was going to Campbell for another delivery. The driver was contacted, warned, and volunteered to distribute copies of the letter to United Grocer drivers. While monitoring traffic on Paseo Lado I noted the following: 1) Traffic on Paseo Lado was relatively light. I saw no situations where children were endangered or vehicles were delayed in backing from driveways. 2) There did not appear to be many vehicles entering the shopping center from Paseo Lado. (However, during much if my monitoring many stores were not open.) 3) Only two incidents of what might be considered escessive speed were ob- served. Both were by vehicles leaving Paseo Lado addresses. 4) Several of the vehicles observed leaving Paseo Lado addresses had loud exhausts and /or were large passenger trucks or RVs. It sould also be noted that (to not been any follow -up interest residents, nor have there been residents or other residents on Summary & Conclusions: my knowledge) there has expressed by Paseo Lado complaints from Paseo Lado other nearby streets 1) There does not appear to be an unreasonable number of commercial vehicles, either over or under 5 tons, using Paseo Lado. There also does not appear to be an unreasonable amount of general traffic. Except for the two exceptions noted, the speed of vehicles on Paseo Lado appeared to be reasonable and prudent. 2) The merchants of Quito Park Shopping Center in general, and Mr Giomi of Gene's Market in particular, have actively supported and contributed to efforts to have commercial vehicles not use Paseo Lado. 3) Although only limited information is available, it appears that the use of Paseo Lado by commercial vehicles has decreased as a result of voluntary compliance. 4) There has been no indication that the problem has been displaced to other area streets, or that a problem with excessive use of residencial street by commercial vehicles is an area problem. 5) The erection of a barracade or a closing at either end of Paseo Lado would have a negative financial impact on Quito Park Shopping Center merchants, and would prove to be an inconvience to many residents both in and out of the imme- diate area. It would also be a hinderance to emergency vehicles responding to emergencies. L� C @CT §&M& o ° a.719 a0 �} 1 3 i�z�< REPORT TO MAYOR AND CI'T'Y COUNCIL DATE COUNCIL MEETING SUBJECT: Closure of Paseo Lado You have recently received a petition from the residents on Paseo Lado to close that street at Quito Road. This request was brought about primarily because of truck traffic to and from the Quito shopping center. Staff has briefly reviewed this problem and the following possibilities come to mind: I. Close the road as requested. 2. Construct traffic island at intersection of Paseo Lado and Paseo Presada which would allow right turns only into and out of Paseo Lado. 3. Hire consultant to study area and make recom- mendations . (Estimated cost, $8,000 - 10,000) 4/11/84 4/18/84 The first alternative will certainly eliminate the truck traffic on Paseo Lado. However it will simply be diverted to other streets whose residents are likely to make similar requests for relief in something of a domino effect. The second alternate will have nearly the same affect as the first with the resulting impact on other streets. The third alternative could result in an area plan which improves the situation generally while not overburdening any given street or streets. Because of the street pattern in this area, which is something of a grid system. I see this as an area problem and recommend that we take the time to have a comprehensive review by a consul- tant. Otherwise we are likely to chase this problem all over the Quito area with bandaid solutions. o er 1 0 0 Director of Community Development RSS/jp Linda Callon Martha Clevenger Virginia Fanelli John Mallory David Moyles To: Commercial Vehicle Operators PLEASE DO NOT USE PASEO LADO The Saratoga City Council has recently received a petition from the citizens residing on Paseo Lado asking that all commercial vehicles be banned from using their residencial street. They have indicated that they would like either a traffic barricade on Paseo Presada or a strictly enforced ordinance prohibiting all commercial vehicles on their street. (The current ordinance provides for citations for veh- icles over five gross tons or residencial streets.) Before the city council adopts either of these solutions, we would like to ask that you voluntarily use Cox Avenue (one block north of Paseo Lado) instead. Your voluntary efforts to not bring commercial vehicles over Paseo Lado would be very much appreciated by both the residents on Paseo Lado and by the city of Saratoga. It will save the citizens of Saratoga the expense of barricades or an ordinance, and may save you and /or your company the expense of a citation. Thank you for your voluntary efforts. Sincerely DAVI D M. LA-WC Community Service Officer _ D A 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 867 -3438 Community Service Officer COUNCIL MEMBERS: Linda Callon Martha Clevenger Virginia Fanelli John Mallory David Moyles To: Commercial Vehicle Operators PLEASE DO NOT USE PASEO LADO The Saratoga City Council has recently received a petition from the citizens residing on Paseo Lado asking that all commercial vehicles be banned from using their residencial street. They have indicated that they would like either a traffic barricade on Paseo Presada or a strictly enforced ordinance prohibiting all commercial vehicles on their street. (The current ordinance provides for citations for veh- icles over five gross tons or residencial streets.) Before the city council adopts either of these solutions, we would like to ask that you voluntarily use Cox Avenue (one block north of Paseo Lado) instead. Your voluntary efforts to not bring commercial vehicles over Paseo Lado would be very much appreciated by both the residents on Paseo Lado and by the city of Saratoga. It will save the citizens of Saratoga the expense of barricades or an ordinance, and may save you and /or your company the expense of a citation. Thank you for your voluntary efforts. Sincerely DAVI D M. LA-WC Community Service Officer i x. 4 3' 2655 (0 PARK Nr0_ If - O IT co 44 ©a lie! 3N, O O ,y 786-/7 COX AVE. f19; i IS ) 3761 18747 t91 -Iq- 391-.'4 r•21126d1 12L.eo IR5(:, IB "377. IE53318851� x•-12' 3Pt, 12 386�1i• : &','12- lP6�r2- iHt,- ,L"0br2' 7'1 BUCKNALL RD. �. PASEO TIERRA PeSF(1 011 oI ^ PAgrn I Ann -7 )EVON AVE. (IZ o cot 1 iB 75u /2746 1071.4 I! 391 17' 391 17 111 -I6- �' �I<b Itl709 Q I 903 118 G7711 e Q 391 -I1u' 391'IL,' 39116 j,p -16 ;91 N AVE. W I0. 1 972 18708 B 92 O 39141- 791/L. i9:lt. yi 7�; yE W s 51 N (28J (z7) (z:,) Q 18725 IB7o� 16693 iL 391•Ib 391 -16 99, -,,. (25.' r: W Q Y U Q U Afy COY :.� 19.'16 39. -IL aAVf i91IL 3)I 5 13004 18708 16192 IE67v 16br,p IRt,44 Ip(, 28 IE61z 1859(•, 185R> '8564 181:1118/853,- rz) 391-/5- 391-/5- 391 -5 39/ -15 3n1 -,5 391-15- 391-15- 391 -I S- 191-15- 391 -IS YP-15 39(-15 13cu(� 391-15- 8 30 31 32 33 34 3912� CL 991'/51 35 36 37 98 39 ao 4l -2.�. (41 1(' (7 (6) (y) C4) (3) C2) (1) IB725 IR7o9 IAF9? IBL7 :' 1el 01 181.45 :Bbzy 18 h13 1SS97 195111 16564 18419 1 533 J•15G- 391 - 15-33'_:35- 3)r- 5-3?I-/5- 39,-/5-391 -IS 39915-391-15"391'IS-391-I$- ?(+: 391.15 13015 391{I {I {. •LF :5 -19:3 4Z )EVON AVE. (IZ o cot 1 iB 75u /2746 1071.4 I! 391 17' 391 17 111 -I6- �' �I<b Itl709 Q I 903 118 G7711 e Q 391 -I1u' 391'IL,' 39116 j,p -16 ;91 N AVE. W I0. 1 972 18708 B 92 O 39141- 791/L. i9:lt. yi 7�; yE W s 51 N (28J (z7) (z:,) Q 18725 IB7o� 16693 iL 391•Ib 391 -16 99, -,,. (25.' r: W Q Y U Q U Afy COY :.� 19.'16 39. -IL aAVf i91IL 3)I 5 • ij1) 3, k,4-3�7 i� "i rz) �- ; 1622 jL1C 3, :1 2y 3,. 13211, 391 -.'02° J967G 01 '91:c 3912� CL 14+ -2.�. (41 1(' 17 z�3o 23d .7 , 1d; 1322 -� • -�12 (9a °:-zo. - 131395 = 391.pyq 6 41 1 13: ?(+: 184 M4. ? 492G W ' 132:,7 U 191 2J -41 .0.17 7e Ss ItkLx - ll3°7 Irk? (I7� (1 z8 03 1x4 1 — J j31'� k k,4-3�7 ; 18457 13003'° 14+ (41 1(' 18491 1 1d; (9a 6 41 1 13: ?(+: 184 M4. ? 1 — J CITY OF SARAT OGA a. AGENDA BILL N0. 6 Dom: July 12, 1984 DEPARTMENT: City Manager --------------------------- - - - - -- SUBJECT: County -Wide Multiple Casualty Incident Plan Issue Summary Initial: Dept. Hd. C. Atty. C. Mgr. ------------------------ - - - - -- County officials and medical experts have prepared an emergency plan to deal with multiple (15 or more) casualty incidents in the County. The Santa Clara County Emergency Preparedness Council met on July 12 and postponed its approval of the plan for 90 days in order to give individual jurisdictions time to approve the plan. Five cities have approved it as of this date. Recommendation Adopt resolution. approving plan. Fiscal Impacts None. Exhibits /Attachments Resolution. - Memorandum from City Manager. Plan. Council Action 7/18: Adopted Resolution 2165 ,. 5 =0.' 9 RESOLUTION NO.. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE COUNTY -WIDE MULTIPLE CASUALTY INCIDENT PLAN DATED MARCH 1984 WHEREAS, Santa Clara County officials and medical experts have prepared an emergency plan to deal with multiple casualty incidents in Santa Clara County, and WHEREAS, the Saratoga Volunteer Emergency Planning group has studied this document and reccomends its approval, and WHEREAS, the Saratoga City Council has reviewed the plan and finds it appro- priate and useful. NOW, THEREFORE, BE IT RESOLVED, that the Saratoga City Council approves the County -Wide Multiple Casualty Incident Plan dated March 1984 and directs that the Santa Clara County Emergency Preparedness Council be so informed. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the day of 1984, by the following vote: AYES: NOES :. ABSENT: ATTEST: Deputy City Clerk Mayor �0� � � P S' 13777 FRUITVALE AVENUE - SAR,ATOGA, CALIFORNIA 95070 (408) 867 -3438 COUNCIL MEMBERS: June 25, 19 8 4 Linda Callon Martha Clevenger Virginia Fanelli John Mallory Memorandum to: City Council David Moyles From: City Manager Subject: County -wide Multiple Casualty Incident Plan In their role as county -wide coordinator for emergency planning, Santa Clara County officials, along with area medical emergency experts, have developed a comprehensive emergency plan for responding to and handling multiple casualty incidents anywhere in the county area. The purpose of the plan is to provide for coordination among the various private and public agencies responding to multiple casualty emergencies and ensure that adequate resources are available for response when needed. The plan is supported by private and public medical organizations and emergency service groups. A copy of the plan is attached. Each city government and the county will be requested to adopt this plan under the authorities and responsibilities vested in city and county governments for emergency planning and response. However, before it is presented to the individual Councils and Board of Supervisors for individual action, the Santa Clara County Emergency Planning Council (EPC), composed of mayors from each city and a county supervisor, will act to endorse the plan and to recommend its adoption by the jurisdictions. Each mayor has been requested to report to the EPC at their next meeting on July 12 if the plan is agreeable or has been approved. The plan will be presented to the City Council at your July 18 meeting for action. Before the 12th, if you have concerns or objections to the plan, please notify Mayor Fanelli or myself. Having reviewed the plan and receiving a confirming recommendation, from our Volunteer Emergency Planning group who have studied it, I will be recommending your approval of the plan for the City of Saratoga at the July 18 meeting. /I J. Ayne ernet j jm Enclosure cc: J. Appleyard, E. Kraule, D. Sporleder R. Houston, C.S.O.s MULTIPLE CASUALT'Y', I NCIDENT PLAN � 1.0 ACTIVATION CHECKLIST (3/84) 1.1 WHEN TO ACTIVATE THIS PLAN: A SINGLE SITE DISASTER WITH 15 OR MORE CASUALTIES. 1.2 WHO MAY ACTIVATE THIS PLAN: ANY FIRE, LAW ENFORCEMENT OR PARAMEDIC OFFICER. 1.3 HOW TO ACTIVATE THIS PLAN: REPORT TO YOUR EMERGENCY COMMUNICATIONS CENTER THAT THE MULTIPLE CASUALTY INCIDENT PLAN SHOULD BE ACTIVATED THROUGH COUNTY COMMUNIC 1.4 PROVIDE THE FOLLOWING INFORMATION AT TIME OF ACTIVATION: TYPE OF INCIDENT 0 LOCATION OF INCIDENT BEST .ACCESS ROUTE E NUMBER OF INJURED (Approximately) El TYPE OF INJURIES (BURNS, RESPIRATORY, ETC.) F-1 NEED FOR MORE- THAN INITIAL FIRST REPONSE 1.5 REQUEST SPECIAL RESOURCES: (such as) SPECIAL RESCUE EQUIPMENT E] ADDITIONAL POLICE, ❑ COMMUNICATIONS EQUIP. FIRE PERSONNEL a ❑ HAZ MAT RESPONSE CAL TRANS and /or CHP a ❑ CORONER LIGHTING BARRICADES HELICOPTER F1 CONTENTS Section 2 Objective & Scope of Plan Section 3 Command Authority Section 4 ICS Organization General Duty Statements Multiple Casualty Incident Organization Chart (pg 4 -5) Section 5 Scene Operations Diagram of Triage /Treat- ment Annex A Amateur Radio (ARES /RACES) Annex B County Communications Hospital Response Team Zane Map (pg B -5) Patient to Hospital (pg B-6) County Communications Checklist (pg B -7 & B-8) Annex C Fire Agency Annex D Helicopters - Air Operations Procedures Annex E Hospital Instructions Amex F Law Enforcement Annex G County Emergency Medical Coordinator Amex H Red Cross Annex I Triage Information Triage Tags (pg 1 -2) ICS Checklist 1 SANTA CLARA COUNTY MULTIPLE CASUALTY INCIDENT PLAN SECTION 2: OBJECTIVE & SCOPE OF PLAN 2.1 OBJECTIVES 2.1.1 To ensure adequate and coordinated efforts to minimize loss of life, disabling injuries, and human suffering by providing effective emergency medical assistance through efficient utilization of medical and other resources in event of emergencies resulting in multiple casualties. 2.1.2 To provide the resources necessary for mobilizing teams to effectively handle casualties while also maintaining teams to handle other emergency situations associated with the incident. 2.2 SCOPE OF PLAN (3/84) This plan has been prepared to provide a coordinated response to the sin le site disaster which could overwhelm the day- to-day emergency medical response system. The Multiple Casualty Incident Plan is not designed to accomodate a county -wide disaster. 2.2.1 Few, if any, government agencies have the resources to properly respond to mulitple casualty incidents involving 15 or more casualties. Therefore, multiple casualty emergencies become multi- agency incidents. Law enforcement, fire,, paramedic and ambulance units, County Communications, County Emergency Medical Services, hospitals, Red Cross and radio amateurs are among the public and private agencies that become involved upon activation of this plan. Each has a specific role defined in this plan. 2 -1 SANTA CLARA COUNTY MULTIPLE CASUALTY INCIDENT PLAN SECTION 3: JURISDICTION AND COMMAND 3.1 COMMAND AUTHORITY Each agency shall retain full command authority within its jurisdiction. at all times. (3/84) 3.1.1 Agencies which are assisting in support of a single jurisdiction will function under the direction of that jurisdiction's designated incident commander. 3.1.2 In multi - jurisdictional incidents, Incident Commanders may establish unified command planning, and coordinated strategies for controlling the overa inc� ent at a sin le location Command Post. 3 -1 SANTA CLARA COUNTY MULTIPLE CASUALTY INCIDENT PLAN SECTION 4: ICS ORGANIZATION - GENERAL DUTY STATEMENTS 4.1 ICS ORGANIZATION - See chart page 4 -5 The incident scene is organized using the "Incident Command System" (ICS) which provides a common organizational structure to accomplish set incident objectives and provides a means to interface with all agencies at any type of major emergency. The Incident Commander only needs to designate persons . to fill positions needed for the size of incident. ' 4.2. GENERAL DUTY STATEMENTS The general duty statements of the Command Staff and the specialized multiple casualty positions are contained below: 4.2.1 Incident .Commander ("I.0 ") Responsible for overall scene incident activities. Initially may be senior law enforcement, fire or ambulance person. The ultimate Incident Commander may be senior law enforcement or fire officer based upon the fules, policies or regulations established by the jurisdiction in which the incident has occurred. 4.2.2 Liaison Officer ("Liaison") The Liaison Officer's function is to be a point of .contact for representatives from other agencies. 4.2.3 Information Officer ("P.I.O.") The Information Officer will normally be the point of contact for the media and other governmental agencies which desire information directly from the incident. 4.2.4 Safety Officer ("Safety ") The Safety Officer's function is to assess hazardous and unsafe situations and develop measures. for assuring personnel safety. 4.2.5 Operations Section. Chief ( "Operations ") The Incident Operations Chief is responsible for the direct management of all incident tactical activities. (3/84) 4 -I SANTA CLARA COUNTY MULTIPLE CASUALTY INCIDENT PLAN SECTION 4: ICS ORGANIZATION - GENERAL DUTY STATEMENTS 4.2 GEWJ1AL DUTY STATEMENTS (cont'd) 4.0 $taging Maw ("Staging!') Responsible for the check -in of all incoming resources; to dispatch resources at the request of the Operations Chief; and to request Logistics Section support for resources located in the staging area. 4.2.7 Plans Section Chief 'Plans") Understand the current situation and predict probable course of incident. Prepare primary and alternate strategies for the Incident Commander.! Collect, evaluate and disseminate' information about the incident. 42A Logistics Section Chief ("Logistics") Manage those units which provide for personnel, apparatus, equipment, facilities and personal needs in support of incident activities. 4.2.9 Medical pivision Supervisor ("Medical•) Usually an EMT -P or EMT-P supervisor. Supervisor triage, treatment area, transportation and morgue functions, designate Ambulance Staging Area. 4.2.10 Triage Team Leader ('Triage") Coordinates sorting of casualties for treatment and transportation. 4.2.11 Treatment Team Leader ("Treatment") Provide coordination of first aid medical care to .injured - usually fire personnel. at first - but will ultimately be highest trained emergency medical person at the scene. (3/84) 4 -2 SANTA CLARA COUNTY MULTIPLE CASUALTY INCIDENT PLAN SECTION 4: ICS ORGANIZATION - GENERAL DUTY STATEMENTS 4.2 GENERAL DUTY STATEMENTS (cont'd) 4.2.12 Transportation Team Leader ("Transportation ") Coordinate ambulance loading and traffic flow. 42-13 Morgue Team Leader ( "Morg)e ") Establish and maintain temporary morgue designated by Medical Division Supervisor (usually County Coroner or Deputy Coroner). 4.2.14 Suppression /Rescue Division' Supervisor' (To Be Determined By Operations _�:- L:_t nC o on Responsible for suppression of fire, control of other hazards and extrication. 4.2.15 Rescue Team Leader ("Rescue ") Rescue Team Leader coordinates the removal of endangered victims to a safe location. 4.2.16 Extrication Team Leader ("Extrication ") The Extrication Team Leader coordinates and directs the removal of victims which will usually involve the use of specialized equipment. .4.2.17 Suppression Team Leader ('Suppression ") The Suppression Team Leader coordinates fire suppression activities. (3/84) 4 -3 SANTA CLARA COUNTY MULTIPLE CASUALTY INCIDENT PLAN SECTION 4s ICS ORGANIZATION - GENERAL DUTY STATEMENTS 4.2 GENE.RAL. DUTY STATEMENTS (cont'd 4.2.18 Law Enforcerrent Division Supervisor Maw" Responsible for traffic control and security of the incident. 4.2.19 Perimeter Enfarcwwd Team Leader OWIinetw Enforcement") Responsible for perimeter traffic control. 4.2.20 Internal Enforcement Team Leader ( "Internal Enforcement ") Responsible for internal traffic flow and equipment security. 42-21 Air Division Supervisor ( "Air") Responsible for all activities related to helicopter support to the incident. (3/84) 4 -4 SANTA CLARA COUNTY MULTIPLE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER (4.2.1) LIAISON P.I.O. (4.2.2) � SAFETY (4.2.3) (4.2.4) PLANS OPERATIONS LOGISTICS (4.2.7) (4.2.5) (4.2.8) STAGING (general- except ambulance) (4.2.6) MEDICAL DIVISION SUPPRESSION /RESCUE: LAW ENFORCEMENT AIR (4.2.9) DIVISION DIVISION DIVISION (4.2.14) (4.2.18) (4.2.21) i TRIAGE TEAM (4.2.10) RESCUE TEAM ` PERIMETER (4.2.15) ENF.. TEAM (4.2.19 TREATMENT TEAM. (4.2.1 1) EXTRICATION INTERNAL TEAM ENF. TEAM TRANSPORTATION (4.2.16) (4.2.20) TEAM (4.2.12) SUPPRESSION AMBULANCE TEAM STAGING (4.2.17) ORGUE TEAM (3/84) Figure 4 -5 SANTA CLARA COUNTY ' MULTIPLE CASUALTY INCIDENT PLAN SECTION 5: SCENE OPERATIONS &I COMMAND POST A single site Command Post shall be established by the Incident Commander. 5.1.1 Command Post Location Command Post Location shall be established keeping in mind: a) Ease of. access b) Perspective . of operations which does' not conflict with emergency operations a 5.1.2 Command Post Identification Command. Post will be identified by placing a flourescent or lighted orange traffic cone (or other clearly visable marking) on top of the Command Vehicle. 5.1.3 Comrrwnd Post Functions Command Post is the location from which all , incident operations are directed. Law enforcement, Liaison, P.I.O., Safety will co- locate at the Command Post. All other agencies or responders will report to the Staging Area. 5.2 STAGING This plan assumes incidents may dictate establishment of staging area(s). Two areas are suggested: General Staging and Ambulance Staging.. 5.2.1 General Staging Area Is established -for temporary location of all arriving resources. Medical transportation and supplies may be relocated closer to the incident scene at the direction of the Medical Division Supervisor. 5.2.2 Ambulance Staging Area (Refer to Figure 2 page 5 -5) Is established for the location of all medical transportation vehicles, immediately prior to moving into the patient loading area. Ambulance Staging Area should be located so that move -up for loading can be signalled visually or by radio. (3/84) 5 -1 SANTA CLARA COUNTY MULTIPLE CASUALTY INCIDENT PLAN SECTION 5: SCENE OPERATIONS. 5.2 STAGING CONCEPT (cont'd) 5.2.3 Medical Supplies Incoming medical supplies may be delivered to the patient treatment area. 5.3 TF31AGE (Refer to Figure 2, page 5 -5) Triage of. injured has three stages: a) Primary Triage- is concerned only with extrication of victims b) Secondary Triage - is the sorting by injury severity, for medical transportation c) Tertiary Triage - refers to sortin for treatment at the receiving hospital and is not addressed in this section. , (Refer to Annex E, Hospital Instructions.) 5.11 Treatment Area The Triage Team will quickly evaluate and categorize the injured into the following groups: NOW - Patient requiring most urgent transportation and treatment for survival. LATER - Patients who will not suffer adversely from delay in transportation a�atients whose injuries are of such severity as to make survival unlikely. PRESUMED DEAD - Self explanatory (leave where found if possible). 0 5.3.2 Tats (Refer to Annex I, Triage, page 1 -2) If possible, tags will be affixed to patient during evaluation. If tags are not available, patients *ill be marked visibly (forehead) with any marking device available using the state system as follows: NOW: 1 LATER: 11 PRESUMED DEAD: X 5.3.3 Movement of Patients (Refer to Figure 2, page 5 -5) a) The Triage Team will systematically work through . the disaster area and tag patients where they lay. Victims will then' be carried into the Treatment Area and placed into organized groups. of NOW and LATER. PRESUMED DEAD will be left where found until Coroner. arrives. (3/84) 5 -2 SANTA CLARA COUNTY MULTIPLE CASUALTY INCIDENT PLAN SECTION 5 SCENE .OPERATIONS (cont'd) 5.33 Movement. of Patients (cont'd) b) If the disaster location is explosive or hazardous, victims will be moved to a safe location 300 feet upwind. Triage and tagging will then be performed. Resume sequence as in. paragraph a) above. 5.4 TREATMENT 5.4.1 Treatment Area (Refer to Figure 2, page 5 -5) a) A NOW. zone will be set up to group those critically injured patients for field stabilization.. Medical staffing should approach one on one. Sufficient space between patients should be allowed for treatment. b) A LATER zone shall ,be established and should be physically separate from the NOW group. Less staffing can be assigned. 5.4.2 Medical Treatment The following sequence is assumed: The initial responder will likely be EMT -I (Fire). The first responding Paramedic Unit (EMT -P) will take over triage and treatment tasks (the first responding paramedic unit may be designated as "Treatment Team Leader "). Additional paramedics may assist in field stabilization. A "Triage Team" consisting of a physician and nurse may be requested by the Medical Division Supervisor and approved by the .Emergency Medical Coordinator.. They would assist as needed. 5.4.3 Emotionally Disturbed Victims Those individuals who were involved in the incident and who appear to be emotionally disturbed or who may interfere with the casualty handling should be isolated from the incident scene at the Triage Area as soon as left unattended. possible and not (3/84) 5 -3. SANTA CLARA COUNTY. MULTIPLE CASUALTY INCIbENT PLAN SECTION 5 SCENE OPERATIONS (cont'd) 5.5 TRANSPORTATION 5.5.1 Patient Loads The Transportation Team Leader coordinates balanced loading of ambulances and other victim transportation modalities. No more than two, critically injured patients should be placed in a vehicle. The remainder of the load should be . patients with lesser injuries. 5.5:2 Dispatch to Hosaitals .Medical transportation will be dispatched to the various hospitals via County Communications.. Ambulances and other transportation not equipped with Frequency -9 (Control -9) will be dispatched by County Communications THROUGH the Transportation Team Leader. 5.5.3 Ambulance/Tra mertation Move -up for loading will be directed by Transportation Team Leader visually or by radio. 5.5.E Medical Suw1leg - Incoming medical supplies should be off - loaded at the treatment area. Ambulances may partially 'off -load supplies prior to Ambulance Staging. (3/64) S -4 SANTA CLARA COUNTY MULTIPLE CASUALTY INCIDENT PLAN TRIAGE TREATMENT TRIAGE 9 hz O�SgS Triage Teams Tag Patients 3 ` TO MORGUE 1 � LITTER BEARERS \ bring patients to TREATMENT AREA AREA \ � AREA TREATMENT ` 1 I Patients are stabilized by Paramedics, MD, Nurses, EMTS AMBULANCE STAGING l =0 TRANSPORTATION Paramedic Field Supervisor - Frequency 9 TO HOSPITAL Dispatch by County Communications ° if Frequency 9 equipped (3/84).. Figure 2 S -5 AMATEUR RADIO (ARES/RACES) ANNEX A . Introduction Amateur radio operators may be available on a volunteer basis to augment local government communications services. Amateur radio operators,. with their equipment,. will report to the Incident Commander for assignment; they will also coordinate their operations with the County Communications unit at the scene. Most of the hospitals now have radio equipmment and /or antennas installed to operate on amateur radio. .frequencies. *Contact can also be established with American. Red Cross Chapters, City and County Emergency Operating Centers, and almost any other public or private sector agency. A. Upon activation, the amateurs will: I. . Man the amateur radio position at the hospitals. 2. Man the amateur radio position at County Communications. 3. Send an amateur to the Command Post at the scene. 4. Establish a communications link with the Red. Cross disaster office. B. When requested by the Incident Commander, the amateur at the Command Post will direct the establishment of additional communication links. Such links could include but are not limited to the following. I. Command Post to ambulance staging, triage, and /or treatment areas. 2. Command Post to other agency Control Points such as public works, contract services, etc. 3. Any other interagency communications links which are needed and are not otherwise readily available. C. The volunteer amateur radio operators who will provide the support functions mentioned above are registered. disaster volunteers. These amateurs are all members of Santa Clara County ARES /RACES which is made up of the following amateur organizations. I. Southern Peninsula Emergency Communications System (SPECS). 2. Sunnyvale Amateur Radio Emergency Service (SARES). 3. Silicon Valley Emergency Communications System ( SVECS). 4. San Jose RACES. 5. Gavilan Amateur Radio Club (GARC). v (3/84) A -I Incident Management Guide Multiple Casualty Incident Plan Amateur Radio Operators Radio Call Sign Radio Channel SANTA CLARA COINTY ALLTPIE CARIALTY INCIDENT ORGANMATWN CHART (3/34) A -2 D AMATEUR RADIO (ARES /RACES) IN ALL CASES USE YOUR BEST JUDGEMENT AND BE FLEXIBLE TO MEET THE NEEDS OF THE SITUATION: I. INITIAL CONTACT COORDINATOR Until relieved, This person has overall Incident Coordinator responsibility! Record following information when contacted by County Communications: Location of incident (access information if necessary). Call back number for County Communications. Alert all other ARES /RACES Coordinators. Make . initial Announcements on area repeaters. Assign Resource net frequency and Net Control Station. As soon as possible, provide the County Communications Watch Commander with the names of amateurs. who are responding to County Communications. Establish a Coordination link with other ARES /RACES Coordinators. 2. RESOURCE NET CONTROL Assign TWO amateurs to report to County Communications. Assign ONE amateur (Scene Coordinator), usually an Emergency Coordinator, to report to Incident Commander at scene. Assign a Net Control station and frequency for the Hospital Net. Assign at least TWO amateurs to each hospital starting with hospitals nearest to the scene first. Assign amateurs to make activation announcements on other repeaters. Assign at least FIVE amateurs to an "amateur radio staging area" near the scene. More may be assigned on request from scene coordinator. 3. HOSPITAL NET CONTROL Assign tactical call signs as stations check -in upon arrival at their assigned locations. ( "hospital name ", "scene I", etc) Initiate and maintain tactical net procedures on Hospital Net. Establish contact with Red Cross Station(s). (3/84) A -3 I HOSPITAL. NET CONTROL (cont'd) Establish and maintain a liaison with the Resource Net. (This may be done on Hospital Net frequency traffic level permitting.) Assist Resource Net Control to establish on "amateur radio staging area" near the scene. For drills; the Hospital Net will not secure any stations until all of the . "victims" have been returned to the scene area or are accounted for by drill officials. 4. SCENE COORDINATOR (LOCAL COORDINATOR) Establish contact with Incident Commander at the . scene. Set up link from scene to Hospital Net. Set up requested communications within scene area. Use amateurs from "Staging" Area. Issue periodic updates to the hospitals on the situation at the scene. This . update. information will be broadcast on the Hospital Net. (3/84) A -4 COUNTY COMMUNICATIONS ANNEX B A. Describe actions, to be taken, by the Santa Clara County Communications Department upon activation of the Multiple Casualty Incident Plan. B. Provide.a plan to coordinate communications with other agencies during multiple casualty incidents.. 2. Activation 'of the Multiple Casualty Incident Plan A. The Multiple Casualty Incident Plan may be activated only upon the specific request of . a fire, low enforcement, or paramedic �representotive who reports an incident within Santa Clara County involving casualties exceeding local capabilities. This will usually occur from the incident site as a result of a normal response by fire, law enforcement, or paramedical agencies. The fire, law enforcement, or paramedical representative requesting activation of the plan will provide. the Watch Commander at County Communications with an estimate of. the situation, to include: Type of incident. 2. Location of the incident.. 3. Best access route. .4. Approximate number of injuries. 5. . Type of injuries. 6... Any immediately apparent need for special resources such as barricades, lighting, special rescue equipment, etc. B. After the initial dispatch of emergency vehicles and personnel, additional .emergency fire and law enforcement equipment and /or personnel wilt not be dispatched without a specific request from the Incident Commander or the on -scene officer in charge of the service requested. Additional ambulances /paramedics are to be dispatched only when advised from the incident scene by a public safety officer (police or fire) or a paramedic of the presence of casualties, and the probable number of casualties. . The, dispatching of ambulances to the site of a multiple casualty incident will be directed and coordinated by the Emergency Medical Coordinator after his /her arrival at the Communications Center. In no case shall dispatching of ambulances be delayed pending the availability or arrival of the Emergency Medical Coordinator. (3/84) B -1 AMEX B (cont'd) The disaster site will have adequate but not excessive coverage. The .Medical Division Supervisor must keep the Communications Center advised of additional needs at the site, and must release any ambulances not required at the earliest possible time. Industrial, Military, and privately owned ambulances .which are not under contract to the County will be the last resource called and the first .resource released. C. The Watch Commander. at County Communications will activate the plan by . taking the actions listed below: I. Issue an information bulletin to public safety agencies. 2. Notify the Emergency Medical Coordinator. 3. Alert hospitals on the County Hospital /Ambulance- Net .(Frequency - .9 /Control -9) that the Multiple Casualty Incident Plan has been activated. Provide In .general terms the nature, magnitude, and location of the incident, and designate a triage hospital. (See page B -5 of this Annex for triage hospital map.) Upon notification of activation of the Multiple Casualty Incident Plan the hospitals will take the following actions: a. The designated triage hospital will alert a Triage Team, to be provided if requested by the Incident Commander and approved. by the Emergency Medical Coordinator. b. Receiving hospitals will prepare to activate. their external disaster plan when authorized by the Emergency Medical Coordinator. c. Receiving hospitals will prepare an inventory of their resources and await subsequent contact by the Emergency Medical Coordinator for resource information. 4. Alert Medevac and SCV supervisors to initiate. their disaster call -in procedures. 5.. When authorized by the Emergency Medical Coordinator, at the request of the Medical Division Supervisor, request_ the law enforcement jurisdiction in which the triage hospital is located (see triage hospital map on page B -5 of this Annex for jurisdiction of hospitals) to provide transportation in one of their units for the 'Triage Team from the designated triage hospital to the incident site, and advise the triage hospital that the transportation unit is enroute. The transporting law enforcement. officer is to remain at the scene and provide a communications link between the Triage Team and the Emergency Medical Coordinator at the Communications Center. 6. Designate a dispatcher to respond to the scene with. three Frequency -10 portable radios. (3/84) B -2 ANNEX B (cont'd) 7. Alert Communications Administration: a. ' Communications Director. b. 'Communications Engineer Manager. c. West Wing Chief Dispatcher. 8. Alert Coordinator of Amateur Radio Operators to activate their plan. 9. Alert 'American Red Cross, San Jose or Palo Alto Chapters (depending on location of the incident) to activate thoV plan. 10. Alert 'County Law Enforcement Coordinator. I. Alert County Fire Coordinator. 12. Notify the County Health Officer. 13. Notify County Office of Emergency Services Coordinator. 14. Notify the news media via the News Hot Line, placing emphasis on any possible hazardous conditions or traffic disruptions. 15. If the services of any other public or private agencies are required they must be specifically requested by the Incident Commander or one of his /her designee. 16. Notify Multiple Casualty Incident Committee Chairperson (Dr. William Rush at (408) 293-2611). 3. Assignment of receiving hospitals to patient transport vehicles A. It is the responsibility of the Emergency Medical Coordinator (or in his /her absence the Communications Watch Commander) to assign a receiving hospital to each patient transport vehicle leaving the incident site, with the objective being to avoid, to the extent possible, overloading any single hospital. In order for this to occur it is necessary that the Transportation Team Leader contact the Communications Center prior to the departure of any patient transport units which are not equipped with County Ambulance Frequency -9 (Control -9). Upon receiving the transporting unit's company /agency name and the number and general condition of the patients, the Ambulance Dispatcher will advise the Transportation Team Leader which receiving hospital has been assigned to the unit. The Transportation Team Leader will direct the transportation unit to the assigned hospital. (3/84) B -3 ANNEX B (cont'd) 4. Frequency 10 Communications at the Scene A. The .Communications .Dispatcher who responds to the scene will be provided with three Frequency -10 portable radios. One of the radios will be given to the Transportation Team Leader, and one will be given to the Triage Team Leader. The third portable radio will be retained by the Communications Dispatcher, who will remain at the Command Post to provide communications liasion among the Incident Commander, Amateur .Radio Operator, and the Communications Center. The Dispatcher will also have the responsibility of keeping the. Communications Center informed of developments at the scene which may effect internal planning of the Communications Department. B. The Communications Department has a large, self contained, mobile communications van which, staffing permitting, may be made available for extended operations or operations at remote locations where direct radio' contact with the Communications Center may be difficult or impossible. The communications van should only be requested with the understanding that several hours could be required to obtain staffing and for travel and set -up time. C. The Communications Director and /or the Communications Engineer Manager may respond to the site in Frequency -10 equipped vehicles to assist in the initial coordination with the Center. (3/84) B -4 f HOSPITAL RESPONSE TEAM ZONE MAP (SUH ,n 3 N p ECH •. `y��c • 6 Rn 1 • S S REAL ``tOM 10 e GH .GSH " J! STH• TRANSPORTATION AGEVM% HOSPITALS Alexian Brothers(ABH) San Jose Police Police s� El Camino (ECH) Mt View . Good Samaritan (GSH) San Jose .Police \ l` Raiser Foundation (KSC) Santa Clara Police Los Gatos Police v N Los Gatos- Saratoga (LGH) M San Jose_(SJH) San Jose Police �♦ ,.Santa .Teresa (STH) San Jose Police S \ 1 rZ , � ; btl Stanford University (SUH)Palo Alto Police t� %�������������� `" Valley Medical (VMC) ..Sheriff ��. MULTIPLE CASUALTY INCIDENT PATIENT TO HOSPITAL RECORD (3/84) .o Location: Date: RECEIVING HOSPITALS UNIT ; #. PATIENTS UNIT ,; # PATIENTS JUNIT '� # PATIENTS 11UNIT # PATIENTS PATIENTS Alexian Brothers E1 Camino Good Samaritan Kaiser Santa Clare Los Gatos - Saratoga O'Connor Palo Alto Veterans San Jose Seats Teresa Stanford Valley Medical Center Valley West Wheeler Total patients transported from the incident site II SANTA CLARA COUNTY COMMUNICATIONS MULTIPLE CASUALTY INCIDENT CI-ECKLIST INITIAL RESPONSE: This check list assumes that first response fire, law enforcement, and am u once paramedic units have been dispatched prior to the request for activation of the plan. If this is not the case initiate a normal first response for each of these agencies. Any supplemental equipment or personnel must be requested from the scene. PATIENT DISTR13UTION: Patients are to be distributed to hospitals in such a manner that no singe hospital becomes overloaded. To the extent possible and. practical, no hospital should receive more than one ambulance, particularly if the hospital has already received one or more critical patients. Use the form entitled "Multiple Casualty Incident Patient, to Hospital Record" (page B -6) to' assist in patient distribution. If it becomes necessary to send multiple ambulances to a single hospital seek the advise of the Emergency Medical Coordinator, if available. TIME DSN NOTIFICATION I. Issue an information bulletin to public safety agencies. 2. Notify the Emergency Medical Coordinator (Milt Silberberg) or his alternate. 3. Notify hospitals via Frequency -9 (Control -9), and designate a triage hospital. (See attached triage hospital map, page. B -5.) 4. Notify Medevoc and SCV supervisors to initiate their disaster procedures. 5.. If requested by the Medical Division Supervisor and approved by the Emergency Medical Coordinator have a law enforcement unit pick up the Triage Team, and notify the triage hospital that the unit is enroute. 6. Send a dispatcher with three Frequency- 10 .pac sets to the scene in a Frequency -10 equipped vehicle. 7. Notify County Communications Director, . Engineer Manager, and West Wing Chief Dispatcher. 8. Notify .Coordinator of Amateur Radio Operators .(RACES/ARES) to activate their. plan. (See "ARES" card in Acme file). 9. Notify American Red Cross, San Jose Chapter .(408) 292 -6242 or Palo Alto Chapter (415) , 322 -2143 depending on location of the incident to activate their plan. 10. Have. the Sheriff's Operations Center notify the County Law Enforcement Coordinator. 11. Notify the County Fire Coordinator (2A1), or if not available, the Duty Chief, Central Fire District. (3/84) B -7 TIME DSN NOTIFICATION (cont'd 12. Notify the County Health Officer. 13. Notify the County Office of Emergency Services (OM Coordinator. 14. Notify the news media via the News Hot Line of any hazardous conditions or , traffic disruptions. (Simulate for drills.) 15. Notify the Chairman of the Multiple Casualty Committee (Dr. William Rush at (408) 293 - 2611). (3/84) B -8 FIRE AGENCY ANNEX C I. Responsibility A. Incidents other than law enforcement are the responsibility of the Fire Department having jurisdiction, and a fire person will normally be the Incident Commander..'' B. Incidents on state highways, traffic collisions, civil incidents, and law enforcement incidents are the responsibility of the Highway Patrol or police agency having jurisdiction. A police officer will normally be the Incident Corimmander. (If the above is in conflict with a city policy, the policy of a ,city having jurisdiction will prevail). 2. Procedure A. A fire unit. arriving first on the scene wouldi I. Take initiative action, assess situation and follow the procedure under ACTIVATION OF PLAN. 2. Establish Command Post using the Incident Command system as provided under DISASTER SCENE OPERATIONS. 3. If a law enforcement incident, transfer command to senior police officer when he arrives and perform ICS function as assigned by Incident Commander. Be prepared to: a. Function as an agency representative for fire service. b. Provide a communication link to County Communications. c. Provide. ICS position vests. d. Handle functions of OPERATIONS SECTION CHIEF. e. Provide .Triage Tags. B. A fire unit arriving on the scene after police or ambulance would: I. Report to Command Post or person in charge. a. Perform functional assignment given by Incident Commander. b. If not a law enforcement incident, senior fire officer will normally become Incident Commander. (3/84) C -1 ANNEX C (cont'd) 2. Procedures (cont'd) (I) Complete functions under' DISASTER SCENE OPERA - TIONS. C. If a law enforcement incident be prepared to: I. Function as an agency representative for fire service. 2. Provide a communication link to County Communications. 3. Provide ICS position vests. 4. Handle functions of Operations Section Chief. 5. Provide Triage Tags. (3/84) C -2 FELICOPTERS - AIR OPERATIONS PROCEDURES ANNEX D I. Casualty Handling A. Selecting victims for helicopter transportation Priority for movement of casualties is the responsibility of the Transportation Team Leader. First priority for movement' by air will be given to those casualties in the "NOW" group who are physically and mentally fit for air transportation. Consideration must be given to the fact that the helicopter crew will probably not include a medical technician. It may be necessary to send a trained first cider in the helicopter to attend the casualties. B. Pilot /Crew Chief decide how many patients The pilot of the aircraft is responsible for insuring that all personnel follow the prescribed methods for loading and securing .litters and related equipment. The pilot will make the final decision as to how many patients may be safely loaded into the helicopter by the crew chief. C. Approach from front of aircraft The helicopter must not be approached until signaled to do so and then approached at a 45- degree angle from the front of the aircraft. Gusts of wind may lower rotor clearance to 4 ft. D. Irtsure that crew knows destination Hospital or airport Prior to dispatch of the helicopter from the Loading Area, the pilot MUST be instructed on the destination hospital helipad or local airport. Destination information and instructions should be requested from the medical, coordinator or medical dispatcher at County Communications. Once the helicopter leaves the disaster site, radio contact may be nonexistent, except . through an air traffic control facility; so, every effort must be made to provide the pilot with definite instructions. While the helicopter is on the ground, contact with the pilot should be made by using a headset at the front of the aircraft or provided by a crew member. E. Notify hospital (airport and ambulance, if required) . If the destination 'is Valley Medical Center or Stanford University Hospital, notify the hospital, through the county medical dispatcher, to expect the aircraft. If the destination is another hospital via ground ambulance from an airport, arrangements will have to be made with (a) the airport, (b) ambulances, and (c) the hospital. Those arrangements should be made by the Medical Coordinator. 2. Helicopter Handling A. MAST, Coast Guard Helicopters are available on request from the MAST (Military Assistance to Safety and Traffic) unit at Fort Ord and from the U.S. Coast Guard unit at the San Francisco Airport. Helicopter support may also be provided on a limited basis from the California Highway Patrol unit and from California .Department of Forestry units that might be in the area. (3/84) D =1 ANNEX D (cont'd) 2. Helicopter Handling (cont'd) B. National Guard and other Federal aircraft If additional military helicopters are needed, a request should be forwarded through Region 2 of the California . Office of . Emergency Services. California National Guard Helicopters could be authorized by the Governor. A request for federal military aircraft would have to be sent by the Governor to the Commanding General, Sixth U. S. Army at the Presidio of San Francisco, who would have to authorize the use of federal military equipment. C. The type and capacity of helicopters assigned to evacuation missions are as follows: LITTER AMBULATORY TYPE HELICOPTER * CAPACITY or PATIENTS UH -I (Huey) (MAST Unit) 6 9 H -3 (USNR) 2 3 H -52 (Coast Guard) 3. 3' CH-46 (USN) 16 20 CH-47 "Chinook" (CNG) 24 31 CH -53 (USMC -Res) 24 33 HH -3 "Jolly Green" 16 25 HH-53 "Jolly Green Giant" 22 37 S -58 9 15 * extracted from OES Region "Disaster Medical Procedures" 1979 (3/84) D -2 HOSPITAL INSTRUCTIONS ANNEX E I. In the event of a multiple casualty incident acute care hospitals with emergency departments will be alerted by County Communications. 2. ONCE NOTIFIED, MONITOR APPROPRIATE RADIO FREQUENCY -9 (CONTROL - 9) CONTINUOUSLY. 3. Upon being alerted to a multiple casualty incident, each hospital should: A. Make preparations for the activation of their External Disaster Plan (depending upon the number of victims expected). B. For those hospitals already designated as * "Triage Hospitals ", assign a stand- by physician /nurse team which could be sent to the incident scene ONLY if requested by the County Emergency Medical Coordinator. If the stand -by team is activated, transporation will be provided by a law enforcement agency. The hospital will be notified of the agency's estimated time of arrival when the request for the physician /nurse team is made. 4. Upon being alerted to a multiple casualty incident each hospital should make preparations for the activation of their EXTERNAL disaster plan depending upon the number. of victims expected. 5. Upon notice to activate .their .EXTERNAL disaster plan, each hospital should be prepared to provide to the County Emergency Medical Coordinator the following information: A. Emergency Department status. B. Ability to receive and care for: Trauma casualties: major injuries requiring immediate surgery. Trauma casualties: injuries not requiring surgery. Trauma casualties: burn - 25% total body area. Casualties including trauma exposed to radiological materials. B. Operating rooms available. including scrub teams. C. Number of critical care beds available for trauma patients. * "Triage Hospitals" Alexian Brothers El Camino Good Samaritan Kaiser (Santa ' Clara) San Jose Los Gatos - Saratoga Santa Teresa Stanford Valley Medical (3/84) is E -I ANNEX E (cont'd) D. Number of medical /surgical beds available for emergency patients. E. Number of beds in all areas which ..can be vacated for hospitalization of emergency patients should the need arise. F. Status of physician and in -house personnel noting any specific deficiencies which might cause restrictions to be placed on patients to be transported to that facility at that time. G. Status only of blood bank supplies. 6. At any time during the diaster, the hospital .may initiate reports to the Emergency Medical Coordinator at County Communications Center: A. Supply shortages. B. Personnel shortages. C. Ability to care for and receive patients.. D. Ability to receive severely injured that exceeds the capacity of the surgical suites or hospitalization of patients. E. Problems, related or not related to medical or health functions, that may or have hampered hospital. functions. 7.. Red Cross and Radio Amateur units will be at hospitals to assist and register victims. 8. At the ,conclusion of the disaster, each hospital should summarize and critique their experiences to include: A. Number of patients received and their injuries by type and severity. B. Number of patients admitted and to .what type of unit. C. Number of patients transferred to other facilities. D. Number of patients treated and released. E. As soon as possible, submit a written report covering items "a" through "d" providing names, addresses and location (in house or transferred to other facilities, treated and released). 9. At the conclusion of disaster exercise victims should contact Red Cross representatives at the hospital to ensure return transportation to location of origin. (3/84) E -2 LAW ENFORCEMENT ANNEX F I. Responsibility A. Incidents on highways, traffic collisions, civil incidents, and law enforcement incidents are the responsibility of the Highway Patrol or police agency having jurisdiction. A police officer will normally be the Incident Commander. B. Incidents other . than law enforcement are the responsibility of the Fire Department having jurisdiction, and a fire person will normally be the Incident Commander. C. If ,requested by County Communications, respond to the Triage Hospital and provide transporation for the Physician /Nurse Triage Team to the incident scene. (If the above is in conflict with city policy, the policy of a city having jurisdiction will prevail). 2. Procedure A. The first arriving unit shall ensure that the Multiple Casualty Incident Plan is . activated through County Communications. B. The Incident Commander shall establish a Command. Post which is readily recognizable to arriving emergency service responders. I. 'A representative of each responding agency should check in at the Command Post. 2. A , member with decision making authority from each responding agency should remain at the Command Post, if possible. 3. The Incident Commander will designate a Public Information Officer. All press releases will be issued by the Incident Commander through the P.I.O. 4. All actions taken by Command Post personnel should be recorded to prevent duplication, ensure necessary actions are taken, facilitate after action reporting and to assist with subsequent critiquing. C. The Incident Commander shall recognize the expertise of the various disciplines involved in a multiple casualty incident. While the Incident Commander maintains overall authority, his /her primary role should be one of coordination of resources. D. The Incident Command System is compatible with law enforcement emergency operations and, to whatever extent possible, will be utilized at multiple casualty incidents. (3/84) F -I ANNEX F (cont'd) E. The Incident Commander shall be responsible for scheduling a critique of. the incident as soon as practicable after its completion. I.. The critique process should be utilized to point out the strengths and weaknesses in the plan and its operation. 2. The critique should serve as a training tool to improve the manGgei ment of future multiple casualty incidents. F: During those mass casualty incidents under the command of another emergency services provider, law enforcement officers will cooperate with the Incident Commander to the greatest extent possible. The initial unit should: I. Report to the Incident Commander. 2. Initiate traffic control as necessary. 3. Establish Perimeter and Internal Enforcement Team as necessary. 4. Act as Liaison Officer. (3/84) F -2 COUNTY EMERGENCY MEDICAL COORDINATOR ANNEX G I. The County Emergency Medical Coordinator shall be designated by the Health Officer, with alternates. 2. The County Emergency Medical Coordinator or, if not available, an Alternate Coordinator, as shown on the alert list, is to be immediately notified whenever this plan is activated. 3.. The County Emergency Medical Coordinator (or Alternate Coordinator) will proceed to County Communications when notified this plan has been activated. 4. The County Emergency Medical Coordinator for the purposes of this plan shall be responsible for Countywide management of Emergency' Medical Services including but. not limited to: A. Countywide coordination of emergency medical resources including public and private hospitals, ground and air ambulances, personnel, B. Develop and maintain capability for identifying hospital and ambulance transportation resources within Santa Clara County. C. Coordinate the procurement and allocation of critical public and private medical and other resources to support emergency. medical operations in the affected area. D. Identify hospital and ambulance resources available during the period when this plan is activated. E. Alert the designated contact of the Mental Health Bureau of the Health Department for possible mobilization. F. Identify or determine the availability of volunteer services (i.e., first aid workers, canteen service - Red Cross, Salvation Army, etc). Identify hospital and ambulance resource needs during the period when this plan is activated. G. Allocation of available private and public ground ambulances so as to assure coverage in those areas not affected by a disaster. H. Direct ambulances leaving the incident scene to appropriate acute care hospitals. Avoid overloading any single hospital. I. Act as resource person for County Communications Watch Commander and other personnel assigned to emergency medical service communications. J. Maintain liaison 'via radio with the Medical Division Supervisor at site of multiple casualty incident. (3/84) G -1 ANNEX G (cont'd) Medical Coordinator K. Evaluate any request from Medical Division Supervisor. for Physician /Nurse Triage Team. Relay decision to County Co. mmunications. (Refer to Annex B, page B -2 , C.3 and C.5). 5. The Medical Coordinator upon arrival at the Communications Center will: A. Contact the Watch Commander and /or the Medical Dispatcher(s) to be briefed on the medical situation. B. Contact the hospitals to determine their status. C. Determine the availability of paramedics, ambulance, helicopters, and other means of transportation. D. Determine the availability of volunteer services, such as first -qid workers, canteens, and amateur radio operators. E. Establish radio contact with the Incident Commander. F. Provide the Watch Commander with advice as to ambulance and hospital utilization. (3/84) G -2 RED CROSS ANNEX H I. Casualty information may be supplied to an official representative of the American Red Cross assigned to the receiving hospital when this plan is activated. The Red Cross representative will relay casualty information to the Central (San Jose) Red. Cross Chapter disaster office. A member of the Radio Amateur Communications Emergency Services (ARES /RACES) may be present at each of the receiving hospitals to provide a radio communications link to the Red Cross Chapter disaster office where casualty .information is to be transmitted. 2. At the height of the incident, the numbers of injured, (general) types of injury and the number of reported dead from each hospital is sufficient. 3. It is important that the Red Cross personnel at each hospital compile information on casualties and relay the information to the Chapter 'disaster office in order to respond to welfare inquiries from family members. (3/84) .H -t TRIAGE INFORMATION ANNEX I I. Triage Information The Incident Commander will designate a location which will be used for the triage (sorting), medical stabilization, and subsequent evacuation of casualties. This Triage Treatment Area may also be used for the receipt of incoming medical resources (doctors, nurses, supplies, etc.). The area will initially be under the supervision of a fire service ,person; paramedics and /or the triage doctor will assume the responsibility after they arrive at the disaster site. A. The casualties in the Transportation Area should be tagged or marked then separated into 3 groups: I. "NOW" group: Those first priority casualties that have life threatening injfuries that are readily correctible. They can also be identified by a Roman Numeral I on the forehead. 2. "LATER" .group: All casualties whose therapy may be delayed without significant threat to life or limb, and those critically injured with extensive multiple injuries, and /or those for whom extensive or highly sophisticated procedures are necessary to sustain life. They can be further identified by a Roman Number II on the forehead. 3. "PRESUMED DEAD" group: The dead will be tagged "PRESUMED DEAD" or .identified by an X on the forehead. Professional opinion will be sought where needed. The dead will be completely covered with a sheet or other available opaque material. Dead bodies should not be moved from the disaster scene unless they pose a public danger, until such time as so directed by a representative of the County Coroner; however, they should be moved out of the immediate Casualty. Staging Area as soon . as practicable to a temporary morgue. If additional professional help is required to remove dead bodies from the scerie or to establish a temporary morgue, the Coroner will contact local morticians. If body bags are required, the Coroner will arrange for a supply to be delivered to the disaster site. B. Those individuals who were involved in the accident but who do not show any sign of injury should . not be triaged into the "NOW" or "LATER" group initially. They should be asked to stay in a designated holding area for later evaulation and or may be asked to assist in caring for the injured. C. Those individuals who were involved in the accident and who appear to be panic stricken or psychologically disturbed so as to interefere with casualty handling should be isolated from the incident scene as soon as possible.. Control, custody, and care of those persons suffering emotional problems will be responsibility of the staff available at the scene from the Santa Clara County Mental Health Bureau. First arriving staff member will report to the Incident Commander, assess the situation, and request additional personnel and resources as needed. Transportation for those psycologically disturbed (3184) will be coordinated. by the staff of the Mental Health Bureau. 1= H t N w c INDICATE BODY LOCATION WITH "X "- (CLARIFY + REFERENCE IF NECESSARY) -'NORTH' INCIDENT. WEST + EAST CENTER POINT •, 25 ; eni rru IDENTITY TIME. RI IDENTITY TIME IDICATE AJOR ZAUMA IT 1 I 1 INDICATE MAJOR TRAUMA 1-J Incident Management Guide. Multiple Casualty Incident Plan Incident Commander o Q 4.2.1 Radio Call Sign Radio Channel SANTA CLARA COUNTY MULTIPLE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER (4.2.1) LIAISON P.I.O. SAFETY (4.2.2) Ie.� �) (4.2.4) PLANS (C2.T) MEDICAL DIVISION (4.2.9) AMBULANCE STAGING GUE TEA 6.2.17) OPERATIONS (4.2.5) LOGBTICS p.LB) 1G anbulary) RESCUS TEAM I H �^r� K 5) I ENF._TEAM (3/84) ( CL -1 INCIDENT COMMANDER 00 Duty Checklist: Obtain situation briefing F-1 Establish Command Post (cone) (Accessible but not in conflict with operations of triage) Don position vest (IC) o e Assess situation and prioritize problems: Rescue . Hazardous Material Fire Victims Needs F� Inter- Agency Communications Request assistance (number of units): . Ambulance Fire Police F-1 Hazardous Material . Medical F] Communications F] Special .equipment or needs Provide update situation report to County Communications Designate Triage Area F-1 Designate Medical Division Supervisor - (give vest) a Designate Section Chiefs as needed (give vest). If no one designated, IC handles duties F.Establish perimeter control and routes of ingress and egress Designate ambulance staging area (visual to Triage Area). Refer Fig. 2 page 5 -5 Designate staging area (all units except ambulances) Refer to universal ICS checklist. Complete staff and functions as needed Designate helicopter site and Air Division Supervisor if air evacuation is to be used Incident Management Guide Multiple, Casualty Incident Plan Liaison Officer L2�2 Radio Call Sign Radio Channel 'SANTA CLARA COUNTY MIXTIF-LE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER (A.2.0 LIAISON ro.zn ' P.1.0. SAFETY PLANS .(4.2.7) OPERATIONS LOGISTICS - (6.25) STAGING (gs�mal- exeept ombulvcs) (0..6) MEDICAL DIVISION (0.2.7) WI ZIU) I H 1(�S)EAM :1 I 1 r" AMBULANCE STAGING OW TEA 1 (0.2.17) (3/84) CL -2 LIAISON OFFICER Duty Position - Responsibility: Interaction with assisting and cooperating . agencies including civilian agencies. Duty Checklist: Obtain situation briefing from immediate supervisor Don position identification vest READ ENTIRE DUTY CHECKLIST Assess situation (-1 Appoint and brief staff, as needed ❑ Act as contact -point for assisting and cooperating agencies. ❑ Establish contact with liaison counterparts of each assisting and cooperating agency a Ensure a continual communications link between yourself and the Incident Common- der, and between yourself and other liaison counterparts Respond to requests and complaints from incident personnel regarding inter - organizational problems Maintain log of your activities and other pertinent information acquired ElWhen ordered, secure operations and replenish supplies F] Forward all reports to Incident Commander Incident Management Guide Multiple Casualty Incident Plan. Information Officer 14.2.3 Radio Call Sign ENF. TEAM (0.2.151 Radio Channel EXTRICATION IN RNAL TEAM SANTA CLARA COUNTY 6. li MULTME CASUALTY INCIDENT ORGANIZATION 4. 20 CHART INCIDENT COMMANDER (0.2.11 LIAISON p,1,p, SAFETY (4.2.2) OPERATIONS LOGISTICS (4.23) AGING (4e�rrebpeaof orn4ulme.) MEDICAL DIVISION AMBIA.ANCE STAGPIG ORGUE T EA I lkLl71 (3/84) RESCUE TEAM ENF. TEAM (0.2.151 0 19 EXTRICATION IN RNAL TEAM ENF. TEAM 6. li 4. 20 CL -3 INFORMATION OFFICER Duty Position - Responsibility: Formulate and release information about the incident to news media and other appropriate agencies. Duty Checklist: Obtain situation briefing from immediate supervisor Don position identification vest EREAD ENTIRE DUTY CI- ECKLIST F] Assess situation DAppoint and brief staff, as needed Coordinate activities with Incident Commander and check restrictions to be set upon news release information Set up an area designated only for news media equipped with telephones, and control their activity to this area Make a checklist of news media personnel and other agencies to be contacted Associated Press, United Press Local Newspapers Radio Stations Television Stations Establish liaison with local, county and state agencies for uniformity of news releases E] Assemble and prepare information for releases F1Observe established constraints on releases of information Obtain approval for news releases from Incident Commander Transmit news releases to news media and post in the Command Post fifteen minutes after release Attend necessary meetings to update information Arrange meetings, with incident personnel and news media, if so .requested F.J Prepare post- incident releases and /or summary information for use by the news media Maintain log of your activities and other pertinent information acquired When ordered, secure operations and replenish supplies ❑ Forward all reports to Incident Commander Incident Management Guide Multiple Casualty Incident Plan Safety Officer 14.2.4 Radio Call Sign Radio Channel AMBULANCE STAGING (3/84) CL -4 SANTA CLARA COUNTY MULTU'IE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER (4.2.1) LIAISON P.LO. SAFETY (0.2.2) PLANS OPERATIONS LOGISTICS (4.2.5) STAGING (general -.acpt vi,bulmo.) ro. t CAL MEDI DIVISION SI N /RESC ORCEMEtJ UE T DIVISION DIVISION OIVISII (0.2.D (4.2.14) (4.2.18) 4.2.21 TRIAGE TEAM (4.2.10) RESCLE TEAM MENT 7ENF. TN AMBULANCE STAGING (3/84) CL -4 SAFETY OFFICER Duff► Position - Responsibility: Safety of all personnel and equipment Duty Checklist: Obtain situation briefing from immediate supervisor F] Don position identification vest READ ENTIRE DUTY CHECKLIST F1Assess situation Appoint and brief staff, as needed Identify existing and potential hazardous situations,associated with incident Fl. Keep all personnel informed of existing and impending hazards Attend planning meetings Review Incident Action Plan and Incident Medical Plan F] Exercise emergency authority to stop and prevent unsafe actions F] Investigate accidents occurring within incident area DSurvey the area for dangerous situations: Utilities gas power electric water ❑ sewer Hazardous Materials toxic gases pesticides radiation chemical agents Buildings use of .elevators structurbl integrity (possible collapse) Flooding - as it relates to fire control activities Rupture of vessels, tanks or pipes (possible dangers) Post danger signs, where applicable Notify relief personnel of current status regarding safety conditions Maintain log of your. activities and other pertinent information acquired F] When ordered, secure operations and replenish supplies Forward all reports to Incident Commander Incident Management Guide Multiple Casualty Incident Plan Operations Section Chief 4.2.5 Radio Call Sign Radio Channel SANTA CLARA COUNTY WXTPLE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER 14.2.11 LIAISON P.1.0. SAFETY (4.2.2) PLANS OPERATIONS LOG6TIC5 (e.2.11 (4.1.5) STAGING (eenera4�cc.pf an0ulmn) MEDIC(k2.l1 AL DIVISION TRIAGE TEAA RESCUE TEAM' ,(4.2.15) AMBIA.ANCE STAGBJG tGUE TEA (3/84) CL -5 OPERATIONS SECTION CHIEF Duty Position - Responsibility: Management of Incident operations Duty Checklist: Obtain situation briefing from immediate supervisor FDon position identification vest READ ENTIRE DUTY CHECKLIST F1Assess situation Appoint and brief staff, as needed Division Supervisor(s) Medical Division Supervisor FAide(s) Air Division Supervisor Staging Manager Supervise emergency operations Establish communications with Division Supervisors Consult and collaborate with Plans and Logistic Section Chiefs Develop emergency action portion of Incident Action Plan with general staff. Assign personnel in accordance with Incident Action Plan Attend meetings, as necessary Determine need for immediate and anticipated resources Keep Incident Commander informed of any special conditions or activities F1Request periodic progress reports from Division Group Supervisors Initiate recommendations for demobilization of resources Maintain record of activities E] When ordered, secure operations and replenish supplies Incident Management Guide Multiple Casualty Incident Plan Staging Manager 4.2.6 Radio Call Sign Radio Channel SANTA CLARA COUNTY MULTPL.E CASUALTY INCIDENT ORGANIZATION CHART S2 (e.2.71 PLANS OPERATIONS (4.2S) STAGING (penera{...tept .bVIG fe MEDICAL DIVISION SSION/RESCLE ME DIVISION DIVISION SAFETY LOGISTICS AIR DIVISION U.2.2 q . TEAM (!.2.11) EXTRICATION TEAM W NAL ENF.'TEAM A ON TEAM . (0.2.12) 1I0PRES510N AMBULANCE TEAM ' STAGING (e GlE TEA (0.2.1 �) •(3/84) CL -6 STAGING MANAGER Duty Position - Establish a staging area to maintain operational elements supplied with personnel, equipment and supplies Duty Checklist: ElObtain situation briefing from immediate supervisor F-1 Don position identification vest F] READ ENTIRE DUTY CHECKLIST QAssess situation DAppoint and brief staff Aides - Minimum 2 Locate, prepare and identify staging area CONSIDER: Safety and accessibility High -rise 2 floors below fire Advise when operational Traffic control must be monitored and directed Area and resource location 'identifiers must be visible Order and dispense resources As directed by Operations Section Chief Prioritize resource need with base aMaintain predetermined resource inventory Consid4. equipment /.time limitations Anticipate and advise. on changing resource requirements KEEP RECORD OF RESOURCE MOVEMENT - manpower /equipment When directed, secure activities and release personnel under your supervision F] Forward reports through channels Incident Management Guide Multiple Casualty Incident Plan Plans Section Chief. 4.2.7 Radio Call Sign Radio Channel SANTA CLARA COUNTY MILTPLE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER (4.2. U LIA60N P.I.O. SAFETY (43.2) PLANS OPERATIONS LOGISTICS (03.7) (43.5) STAGING . (psnera4uce9t anhulorc.) MEDICAL DIVISION (4.2.9) AMBULANCE STAGNG (3/84) RESCUE TEAM (0.2.15) CL -7 N PLANS SECTION CHIEF Duty Position - Responsibility: Understand the current situation and predict probable course of incident. Prepare primary alternate strategies for the Incident Commander. Collect, evaluate and disseminate information about the incident. Duty Checklist: F1Obtain situation briefing from immediate supervisor Don position identification vest F . READ ENTIRE DUTY CF-ECKLIST Assess situation Appoint and brief staff, as needed: Situation Unit Leader F] Resource Unit Leader Technical Specialist Unit Leader Develop Incident Action Plan with alternatives, and submit to Incident Commander for approval aAttend Incident Action Plan briefing sessions Establish liaison with Logistics section to exchange resource status. information Collect, evaluate, utilize and disseminate current, projected and predicted intelligence data Form Form Monitor and display resource and situation status data. Organize and coordinate staff incident action planning, sessions, under the supervision of Incident Commander Prepare, reproduce and distribute Incident Action Plan Provide internal and external incident traffic flow plan Prepare and distribute Incident Commander's orders Provide continuous supervision of the Plans Section aMaintain records and prepared reports for documentation Plan for and recommend release of incident resources F] When ordered, secure operation and replenish supplies Incident . Management Guide Multiple Casualty Incident Plan, Logistics Section Chief 14.2.8 Radio Call Sign Radio Channel SANTA CLARA COUNTY MULTIPLE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER (4.2.1) LIAISON P.I.O. SAFETY (4.2.2) (4.2.7) PLANS OPERATIONS LOGISTICS (4.2.7) (4.23) (4.2.8) . STAGING (general- except ombula ) (4. 6 MEDICAL DIVISION SLPPRESSION/RESCLJE W ENFORCEMENT DIVISION DIVISION DIVISION TRIAGE TEAM ME (4.2.10) RESCUE TEAM ENF, TEAM 4 .9 MENT TEAM EXTRICATION INTERNAL ' TEAM ENF. TEAM .1 (0.2.IA 42 TEAM (4.2.12) 7T SLPPRESSION AMBULANCE TEAM STAGNG 4.2171 , 7' TEA 71 I (3/84) CL -8 LOGISTICS SECTION CHIEF Duty Position - Responsibility: Manage those units which provide for personnel, apparatus, equipment, facilities and personal needs in support of Incident activities Duty Checklist:. ❑ Obtain situation briefing from immediate supervisor ❑ Don position identification vest ❑ READ ENTIRE DUTY CHECKLIST ❑ Assess position ❑ Appoint and brief staff, as needed ❑ Supply Unit Leader ❑ Ground Support Unit Leader ❑ Facilities Unit Leader ❑ Communications Unit Leader ❑ Food Unit Leader ❑ Early consideration should be given to assigning the following function: ❑ Base (if Facilities Unit Leader not appointed) ❑ Notify Resources Unit of personnel assigned and Location ❑ Determine logistical needs to support present and planned incident operations ❑ Confer with, as needed ❑ Incident Commghder ❑ Plans Section Chief ❑ Operations Section Chief ❑ Attend Incident Action Plan briefing. sessions ❑ Provide continuous supervision of Logistics section ❑ Develop contingency plans for Logistics section ❑ Provide logistic needs for incident activities ❑ When ordered, secure operations and replenish supplies ❑ Forward all collected incident documentation to Plans Section .Chief Incident Management Guide Multiple Casualty Incident Plan Medical Division Supervisor 4.2.9 Radio Call Sign Radio ,Channel SANTA CLARA COUNTY MU.TFU CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER (4.2.0 ` LIAISON P.1.O. SAFETY PLANS OPERATIONS LOG6TIC5 (4.2.7) (4.2.5) p.2A1 STAGING (pner0l- aMGap1 an6ulmn) MEDICAL DIVISION (4.2.9) (4.2-10) 1 U RESCUE TEAM I L .(4.2.151 rTRETT1 AMBULANCE STAGING (3/84) CL -9 A MEDICAL DIVISION SUPERVISOR Position Requirements: EMT -P or Paramedic Supervisor. Responsibilities: Manage the medical component within the area of the multiple casualty event or emergency site.. Supervise the personnel who triage, treat, load, and transport victims.. Establish liaison with County Emergency Medical Coordinator through County Communications. Du ' Position - Manage tactical elements within area of disaster or emergency event. Supervise t e units who triage, treat and transport victims. Establish /Maintain liaison with other participating medical agencies. Duty Checklist: E] Obtain situation briefing from OPERATIONS SECTION Ci=11EF: . "OPERATIONS" Don position identification vest "MEDICAL" DREAD ENTIRE DUTY CHECKLIST Assess situation Appoint and brief staff, as needed: Triage Team Leader "TRIAGE" F-1 Treatment Team Leader "TREATMENT" Transportation Team Leader "TRANSPORTATION" aMorgue Team Leader "MORGUE" Insure that "TRIAGE" and "TRANSPORTATION" have radio communication capability Coordinate location of triage, treatment, ambulance loading and morgue areas with team leaders aEstablish coordination with fire control, hazmat control and extrication divisions and teams QInsure that all work areas are out of hazardous areas. Anticipate needs for: aMedical Supplies, equipment DRelief personnel, additional personnel Contact coroner via chain of command . Demobilize group as directed by OPERATIONS SECTION CHIEF: "OPERATIONS" a Maintain record of activities and forward all medical group records and reports to OPERATIONS SECTION CHIEF: "OPERATIONS" Incident Management Guide. Multiple Casualty Incident Plan 1Triage Team Leader 4.2.10 Radio Call Sign Radio Channel SANTA CLARA COUNTY H" ENF. TEAM MULTPLE CASUALTY INCIDENT ORGANIZATION L CHART EXTRICATION INT RNAL INCIDENT E_ TEAM. (4,2.161 COMMANDER 4.2.201 14.2, q LIAISON P.I.O SAFETY (4.2.21 (4.2.3) OPERATIONS LOGISTICS (0.2.71 (4.2.5) STAGING (gsnaral- e�xapr anEulmcr) MEDICAL DIVISION (4.2.9) RESCUE TEAM H" ENF. TEAM 5) L EXTRICATION INT RNAL TEAM E_ TEAM. (4,2.161 4.2.201 AMBULANCE TEAM STAGING 4.7.171 (3/84) CL -10 TRIAGE TEAM LEADER POSITION REQUIREMENT: EMT - Paramedic, R.N., M.D. DUTY POSITION: Triage Area(s) RESPONSIBILITY: 1. Designate separate triage areas , and identify as 4*10W"; 'LATER"; 'PRESUMED DEAD", 2. Direct and coordinate the evaluation and tagging of victims and their movement to the appropriate triage /treatment areas. DUTY CHECKLIST: Obtain situation briefing from "MEDICAL" DDon position identification vest "TRIAGE" ❑ Obtain Frequency -10 radio from County Communications representative READ ENTIRE DUTY CHECKLIST ❑ Secure-adequate supplies of disaster tags ❑ Assess situation ❑ Designate triage areas: Advise "MEDICAL" Advise "TREATMENT" Appoint and brief staff, as needed Secure, as needed Aides ❑ Litter Bearers Appointment persons as taggers in each triage area Direct and expedite movement of victims to the appropriate triage areas Keep "MEDICAL" informed regarding: Number of and extent of injured Need for 'Morgue/Coroner ❑ Coordinate with "TREATMENT" for medical care needs in triage areas Maintain records of your operations: ❑ Number of victims triaged, by category Secure operations when advised and return ICS materials and equipment Return Frequency -10 radio to County Communications representative ❑ Forward reports and records to "MEDICAL" Incident Management Guide Multiple Casualty Incident Plan Treatment Team Leader 4.2.1 1 Radio Call Sign Radio Channel AMBULANCE TEAM STAGING (4.2.17) lGIE TEA (3/84) CL -11 SANTA CLARA COUNTY A(LTO-LE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER (0.2.1) LIAISON (4,2,2) P.I.O. SAFETY (0.2.2) (4.2.4) PLANS (4 2 7) OPERATIONS LOGISTICS (4.2.5) STAGING (4sneral- e+eeoT anbulmc�) . MEDICAL DIVISION (APRESS,1.0 RESCLE W NFORCEMENT (4.2.9) DIVISION DIVISION (4.2.14) th�1.1 (4.2.18) ' TRIAGE TEAM . (4.2.10) RESCUE TEAM P IME R ENF. TEAM (4 .2,19) RtATMENT TFAY AMBULANCE TEAM STAGING (4.2.17) lGIE TEA (3/84) CL -11 TREATMENT TEAM LEADER POSITION REQUIREMENT: Initial: EMT -I until EMT -P, or R.N., or M.D. available DUTY POSITION: Primary: Triage Areas. Secondary: At scene for persons trapped: RESPONSBILITIES: Direct and coordinate on -scene first aid' and, basic medical care of victims in triage /treatment areas as conditions permit. Do not delay transportation for treatment. DUTY CHECKLIST: , F Obtain situation briefing from "MEDICAL" F Don position identification vest "'TREATMENT" READ ENTIRE DUTY CHECK LIST Assess situation, locate triage areas Appoint and brief staff as needed Medical Care F Litter bearers Runners Assign medical care personnel for treatment at scene, triage areas, holding areas, loading areas Prioritize care of patients consistent with resources Numbers of victims Availability of transport F] Ensure proper medical care procedures are followed Expedite movement of patients for evacuation Evaluate and request supplies, other needs Maintain records of numbers of patients treated and other activities 7 Secure operations when advised and return ICS materials and equipment Forward reports and records to "MEDICAL" Incident Management Guide Multiple Casualty Incident Plan Transportation Team Leader 14.2.12 Radio Call. Sign Radio Channel (3/84) CL -12 SANTA CLARA COUNTY MULTPL.E CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER LIAISON P.I.O. SAFETY (6.2.7) PLANS OPERATIONS LOGISTICS p.2.5) STAGING (gewal eaeept m W mm) MEDICAL DIVISION AL D I.PPRESSION /RESCVE W ORCEMENT AIR DIVISION DIVISION DIVISION TRIAGE TEAM P R METER . (4.2.10) RESCUE TEAM' ENF. TEAM FTFWA-TWUNUT1 TEAM (4.2.1 I) EXTRICATION NT RNAL ' TEAM ENF. TEAM . TRANSPORTATION 4.2.161 4,2,20 TEAM . � SUPPRESSION . AMBLIANCE TEAM STAGNG (41.171 RGUE TEA (41.IA (3/84) CL -12 TRANSPORTATION TEAM LEADER POSITION REQUIREMENT: EMT - Paramedic Supervisor DUTY POSITION: Ambulance loading area RESPONSBILITIES: I. Direct and coordinate patient loading into ambulances. 2. Communicate by radio on Frequency -10 to County Emergency Medical. Coordinator the number and types of patients loaded on each ambulance. 3. Receive assigned destination hospital clearance. 4. Instruct ambulance crew of destination hospital. DUTY CHECKLIST: ❑ Obtain situation from Medical Team Leader "MEDICAL" ❑ Don position identification vest 'TRANSPORTATION" ❑ Secure Frequency -10 radio from County Communications representative READ ENTIRE DUTY CHECK LIST ❑ Assess current situation ❑ Appoint staff aides ❑ Secure litter bearers ❑ Establish and identify ambulance loading areas ❑ Develop patient loading pattern from triage area ❑ Develop ambulance ingress and egress traffic pattern and coordinate with "LAW" ❑ Evaluate and request necessary resources, as needed ❑ Coordinate ambulance dispatch with County CMED on Frequency -10, for hospital assignments ❑ Maintain written records of patients, ambulance units and assigned destinated hospitals ❑ Control personnel loading ambulance ❑ Secure operations when advised and return ICS materials and equipment ❑ Forward records and.-reports to "MEDICAL" ❑ Return Frequency -10 radio to County Communications representative Incident Management Guide Multiple Casualty Incident Plan Morgue Team Leader 4.2.13 Radio Call Sign Radio Channel SANTA CLARA COUNTY MULTPLE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER (4.2.1) LIAISON p.LO. SAFETY LOGISTICS PLANS (4.2.7) OPERATIONS (4.2.5) STAGING . (genwol- except omEulmce) MEDICAL DIVISION —rneaaiuN /RESCUE. LAW ENFORCEMEN DIVISION DIVISION (4.2.16) (4.2.18) TRIAGE TEAM PERIMETE RESOLE TEAM ENF. TEAM (4.2.15) � 1 .. _ ._. AMBULANCE STAGING ORGLE TEA (4.2.17) (3/84) Cie-13 MORGUE TEAM LEADER POSITION REQUIREMENT: Usually County Coroner or Deputy Coroner DUTY POSITION: Various: At triage area, temporary morgue, at scene RESPONSIBILITIES: Direct the protection and identification of bodies and their personal effects. DUTY CHECKLIST: Obtain situation briefing from "MEDICAL ", "TRIAGE" and "TREATMENT" Don position identification vest "MORGUE TEAM" F] READ ENTIRE CHECK LIST FAssess the situation Appoint staff and assistants, as needed Aides Litter bearers Secure body bags Cover and tag bodies Move bodies only when necessary If necessary to move bodies, designate morgue area F] ElMaintain security of.all personal belongings and keep with body Do not move bodies or personal personal effects without identifying the original location (photos, grid drawings, etc) Allow no one to remove a body, body part, or any personal effects from scene without the authorization of the Coroner or Deputy Coroner Secure operations when advised and return ICS materials and equipment F] Maintain records of activities FForward reports and records to "MEDICAL" if Coroner or Deputy Coroner not present at scene ( "OPERATIONS" will forward reports to Coroner) Incident Management Guide Multiple Casualty Incident Plan Suppression /Rescue Division Supervisor 4.2.14 Radio Call Sign Radio Channel SANTA CLARA COUNTY TEAM MILTPLE CASUALTY INCIDENT ORGANIZATION CFIART SI,PPRESSION INCIDENT TEAM STAGNG W.17) TEA q) COMMANDER 1 LIAISON p.1.0. SAFETY (4.22) PLAPS OPERATIONS LOGISTICS (0.2.7) (42.5) (429) STAGING (general- a.eept anbulmn) MEDICAL DIVISION (42.9) RESCLE TEAM I LI E (42.15) I 1 P TATION 1 142.161 I I MUM I TEAM SI,PPRESSION AMBLIANCE TEAM STAGNG W.17) TEA q) 1 c3 /aa> CL -14 SUPPRESSION/RESCUE DIVISION SUPERVISOR YuU Position - Responsibility: Tactical management of elements within division.. Achieve assigned mission. Duty Checklist: Obtain situation briefing from immediate supervisor Don position identification vest FREAD ENTIRE DUTY CI-ECKLIST F-1 Assess situation Appoint and brief staff, bs needed: F1Rescue Team(s) Leader(s) Aide(s) Extrication Team(s) Leader(s) Suppression Teams) Leader(s) F1Receive and identify assigned area of control . Assign and direct teams to achieve assigned mission F] Establish and maintain communications with Team Leader(s) Determine need for resources Request additional resources, as required Keep Operations Section Chief informed of any special conditions or activities Request periodic progress reports from Team Leader(s) FDemobilize resources, as directed by the Operations Section Chief F] Maintain record of activities FWhen ordered, secure operations and replenish supplies Forward reports through channels to Section Chief ( 3/J4) Incident Management Guide Multiple Casualty Incident Plan Rescue Team Leader 14.2.15 Radio Call Sign Radio Channel SANTA CLARA COVNTY MULTPIE CASUALTY INCIDENT. ORGANIZATION CHART INCIDENT COMMANDER (4.2.1) LIAISON P.LO. SAFETY PLANS OPERATIONS` 0.2.7) LOG6TIC5 (4.2.5) STAGING (goner i_cepr anhulmn) 4, 6 MEDICAL DIVISION UPPRE5510N / RESCUE W NFORCEMENT 1 (4.2 9) DIVISION DIVISION DIVISION RESCUE TEAM 'I rcrt�meicrt (4.2.15) 1 ENF."TE LM AMBULANCE TEAM STAGWG 1 4.2.17) tGIE TEA 1 ' 14.2.171 CL -15 RESCUE TEAM LEADER Duty Position - Responsibility: Locating victims and conveying them to a place of safety. Administering first aid as necessary. Duty Checklist: Obtain situation briefing from immediate Supervisor (Suppression /Rescue Division Supervisor) ElDon position identification vest READ ENTIRE DUTY CHECKLIST EJAssess Situation Appoint and brief staff, as needed: Aide(s) Team Specialist Keep Supervisor informed regarding: Number of, and condition of, victims aProgress -of rescue operations aEvaluate and request resources, as needed F] Coordinate with Triage Team Leader(s) Coordinate needs with "Suppression" and "Extrication" Evaluate .results of actions taken and implement changes as needed Secure operation when-ordered and return ICS materials FForward reports through channels to Operations Section Chief Incident Management Guide Multiple Casualty Incident Plan Extrication Team Leader 4.2.16 Radio Call Sign Radio Channel , SANTA CIARA COUNTY MULTIPLE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER (4.2.11 LIAISON (4.2.2) P.I.O. I I SAFETY (4.2.7) (4.2.4) PLANS (0.2.71 OPERATIONS LOGISTICS (4.2.5) STAGING (mllf OIbAtlD1 41111111.) MEDICAL DIVISION DIVSION DIV (4.2.9) (4.2. 181 4.7 TRIAGE TEAM ERIMETER (4.210) RESCUE TEAM ENF. .7 _ .(4.2.15) 4 9 MENT TEAM (1.2.11) EXTRICATION INTERNAL TEAM ENF. TEAM ORTATION (4.2.1 R) 4.2.20) TEAM (4.2.12) SLpPRE551ON AMBULANCE TEAM STAGWG (4.217) 1 ORGUE TEA (3/84) CL -16 EXTRICATION TEAM LEADER Duty Position - Responsibility: Locating and freeing trapped victims and conveying them to a place of safety. Duty Checklist: Obtain situation briefing from immediate Supervisor (Suppression /Rescue Division Supervisor) Don position identification vest READ ENTIRE DUTY CHECKLIST Assess Situation Appoint and brief staff, as needed: Aide(s) F1 Equipment Operators Hand Tool Operators Keep Supervisor informed regarding: Structural, vehicular conditions Number and condition of victims Progress and success of actions. F] Evaluate and request resources, as needed Coordinate with Triage and Treatment Leaders) Coordinate. with Suppression and Rescue Evdulate . results of actions taken and implement changes . as needed Secure operation when ordered and return ICS materials Forward reports through channels to Operations Section Chief Ii Incident Management Guide Multiple Casualty Incident Plan Suppression Team Leader 4.2.17 Radio Call Sign Radio Channel SANTA CLARA COUfITY MULTIPLE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT 1 COMMANDER I I (4.2.1) LIAISON (4.2.2) 1. PLANS (4.2.7) MEDICAL DIVISION (4.2.9) AMBULANCE STAGING OPERATIONS (4.2.5) P.I.O. SAFETY (4.2.7) (4.2.4) LOGISTICS DING pt anbulor.Y) RESCUE TEAM I ENF. .(4.2.IS) I ( 3/84) CL-•17 SUPPRESSION TEAM LEADER Position - Responsibility: Locating and freeing trapped victims and conveying em to a place. of safety. Duty Checklist:. F] Obtain situation briefing from immediate Supervisor (Suppression /Rescue Division Supervisor) FDon position identification vest READ ENTIRE DUTY CHECKLIST Assess Situation Appoint and brief staff, as needed: Water Supply Company (companies) Hose Company (companies) Containment Company (companies) Keep Supervisor informed regarding: Area and condition of involvement Evacuate and request resources, as needed Coordinate with Triage Team Leader(s) Coordinate needs with "Rescue" and "Extrication" Protect victims and Rescue Teams aEvaluate results of actions taken Secure operation when ordered and return ICS materials . Forward reports through channels to Operations Section Chief Incident Management Guide Multiple Casualty Incident Plan r ' Law Enforcement Division Supervisor 14.2. 18 ,Radio Call Sign Radio Channel SANTA CLARA COUNTY MILTPLE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT .COMMANDER LIAISON p,l,O, SAFETY (6.2.2) PLANS OPERATIONS LOGISTICS ( 4.2.7) (1.2.5) STAGING 7 (00—o -tot mbulm ) MEDICAL DIVISION a`'K (1.2.9) ONISION (1.2.11) TRIAGE TEAM (1.2.101 RESCUE TEAM (/.2.IS) AMBULANCE STAGING (3/;34) CL -18 LAW ENFORCEMENT DIVISION SUPERVISOR POSITION REQUIREMENT: Desirable: Highest ranking personnel with, decision making authority; if unavailable, Senior Ranking Officer until relieved by a supervisor. RESPONSIBILITIES: Manage both the internal and perimeter components of law enforcement within the area of the multiple casualty event or emerohcy. site. Supervise personnel of Internal Enforcement Team. Supervise perimeter control. Establish liaison with County Communications. DUTY POSITION: Manage tactical elements within .area of the; d4diter or emergency event. Supervise investigation of collision or incident. Establish /maintain liaison with other participating agencies, and, or individuals. DUTY CHECKLIST: ❑ Obtain situation briefing from Operations Section Chief: "Operations" ❑ Don position identification vest READ ENTIRE DUTY CHECK LIST ❑ Assess situation ❑ Investigation Team Leader ❑ Perimeter Enforcement Team Leader ❑ Public Information Officer ❑ Ensure that Multiple Casualty Incident Plan has been, or is, activated through County Communications. ❑ Establish command post, if not already established. ❑ Initiate collision investigation. ❑ Request Multiple Accident Investigation Team (M.A.I.T.) through C.H.P. ❑ Request Motor Carrier (through C.H.P.) ❑ Maintain a chronological log. At completion of incident, critique departments involvement. I , Incident Management Guide Multiple Casualty Incident Plan Perimeter Enforcement Team Leader 4.2.1.9 Radio Call Sign Radio Channel SANTA CLARA COUNTY MLLTPLE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER LIAISON P.I.O. SAFETY PLANS OPERATIONS (0.2.7) LOGISTICS (4.2.5) STAGING (general- .xeept onbula.v) MEDICAL DIVISION .(4.2.9) RESCUE TEAM rtimcicn (4.2.IS) 1 1. •_TEAM AMBULANCE TEAM STAGING 6 71 U) TEA (3/84) CL-19 PERIMETER ENFORCEMENT TEAM (LEADER POSITION REQUIREMENT: Desirable: Uniformed personnel assigned by "Law Enforce.- ment Supervisor ". RESPONSIBILITIES: Manage perimeter components of law enforcement within the area of the multiple casualty event or emergency site. Supervise perimeter control. Maintain communications with Law Enforcement Supervisor. DUTY POSITION: Manage elements of perimeter control around, and, or, within, the disaster or emergency site. Maintain communications with Law Enforcement Supervisor. DUTY C FECKLIST: Obtain situation briefing from "Law Enforcement Supervisor" For C.H.P. - Put vehicle radio and extenders into mode, and, or, channel designated by supervisor. MOther law enforcement agencies - Put radio on frequency designated by supervisor. READ ENTIRE DUTY C- ECCLIST. Establish perimeter control - secure scene request assistance from: County Road Department, or City Road Department. Other Law Enforcement Agency. DCal Trans. Insure Perimeter Enforcement Team has sufficient supplies to maintain perimeter control. Maintain access security. DMaintain emergency vehicle traffic flow and security. ( 3/8 4) Incident Management Guide Multiple Casualty Incident Plan Internal Enforcement Team Leader 14.2.20 Radio Call Sign Radio Channel SANTA CLARA COUNTY MILTWLE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT 'COMMANDER (4.2 .1) LIAISON (4.2.2) P.I.O. SAFETY (4.2.7) (4.2.4) PLANS OPERATIONS LOGISTICS (4.2.7) (4.2.5) (4.2.8) STAGING (4eneral- e:ceot an6ulmea) MEDICAL DIVISION (4.2•9) 5lA'PRE551ONIRESCUE DIVISION (4.2,14) RESOLE TEAM LAW ENFORCEMENT DIVISION (4.2.181 TRIAGE TEAMI (4.2.10) P RIMETE ENF. TEAM 6 .I A MENT TEAM (4.2.11) EXTRICATION TEAM INTERNAL ENF. TEAM TRANSPORTATION AMBULANCE STAGING CL -20 INTERNAL ENFORCEMENT TEAM LEADER POSITION REQUIREMENT: Personnel assigned by "Law Enforcement Supervisor ". RESPONSIBILITIES: Manage investigation components of law enforcement within the multiple casualty event or emergency site. Supervise investigation. Maintain communications with "Law Enforcement Supervisor ".. DUTY POSITION: Manage elements or investigation within the disaster or emergenccy site. Maintain communications with "Law Enforcement Supervisor ". . DUTY CHECKLIST: Obtain situation briefing from "Law Enforcement Supervisor". F] Maintain communications with "Law Enforcement Supervisor ". READ ENTIRE DUTY CHECKLIST. Establish inner perimeter to protect the scene. Request necessary assistance. 7 Emergency services: Ambulance, Fire Department, Coroner, Law Enforcement. F] Tow trucks. Utility companies. DInvestigate cause of incident /accident. Advise "Law Enforcement Supervisor" as to progress of investigation. 3/8c) Incident Management Guide Multiple Casualty Incident Plan Air Division Supervisor 4.2.21= Radio Call Sign Radio Channel SANTA CLARA COUNTY MILTPLE CASUALTY INCIDENT ORGANIZATION CHART INCIDENT COMMANDER (0.2.1) LtA150N P.1.0. QTY LOG6TIC5 PLANS OPERATIONS MW) (062.5) STAGING (0.n.r011xCpt "bula ) MEDICAL DIVISION (0.2.9) AMBULANCE STAGNG lGl1E T (0.2.IJ) EA RESCUE TEAM 10.2.1 S) CL -21 J. • { AIR DIVISION SWERVISOR Duty Position - Responsible for management of personnel who manage helibase and hellspot; fuel and other supplies; maintenance and repair of helicopters; retardant mixing and .loading; and helicopter_ records for activities. Duty Checklist: ❑ Obtain situation briefing from Immediate supervisor Don position identification vest ❑ READ ENTIRE DUTY Ci-ECKLIST Assess Situation Appoint and brief staff, as needed ❑ He I i base Manager ❑ Helispot Manager ❑ Obtain briefing from Operations Section Chief ❑ Participate in planning activities ❑ Request and appropriate supplies through Logistics Section ❑ Identify helibase and helispot from Operations Section Chief ❑ . Order managers to establish helibase and helispot ❑ . Coordinate special request for Air Logistics' Obtain air to air frequencies ❑ Obtain ground to air frequencies a ❑ Ensure dust abatement procedures ❑- Provide crash /rescue crew for base and spot ❑ Maintain group log of activities ❑ Anticipate need for additional supplies and relief personnel ❑ Maintain records and forward through channels ❑ Demobilize .as directed by Section Chief