HomeMy WebLinkAbout12-05-1984 CITY COUNCIL STAFF REPORTSInitial:
AGENDA BILL NO: 732- Dept. Head: l
DATE: November 8, 1984 City Atty:
DEPARTMENT: Parks & Buildings City Mgr:
SUBJECT: Agreement with Los Gatos for Technical Training
Issue Summary
The Town of Los Gatos has approved an agreement and resolution
to provide technical training in Arboriculture (tree care) for
members of our staff. It is felt that it would be the advantage
of the City of Saratoga to have Edwin Stirtz, who is
currently involved with some facets of Arboriculture with the
City take this opportunity to increase his knowledge and practice
of modern Arboriculture methods.
Recommendation
Approve and execute the agreement to be implemented this winter.
Fiscal Impact
None.
Exhibits /Attachments
1. Resolution, Town of Los Gatos #1984 -54
2. Agreement for training in arboriculture practices between
the Town of Los Gatos and the City of Saratoga
3. Memorandum from Roy Swanson dated August 2, 1984
Council Action
11/7: Approved 3 -0.
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RESOLUTION NO. 1984 -54
A RESOLUTION APPROVING AN AGREEMENT FOR TRAINING
IN ARBORICULTURAL PRACTICES BETWEEN THE TOWN OF
LOS GATOS AND THE CITY OF SARATOGA
WHEREAS, the Town of Los Gatos has agreed to provide technical training in
arboricultural practices for employee(s) of the City of Saratoga,
and;
WHEREAS, in consideration for the aforementioned service, the City of
Saratoga agrees to defend, and hold harmless the Town of Los Gatos
from any and all damages and claims, and;
WHEREAS, this Agreement will allow for an increased knowledge and practice
of modern arboricultural methods;
NOW, THEREFORE BE IT RESOLVED that the Town Council of the Town of Los Gatos
does hereby approve and understand the general provisions of the Agreement for
training in arboricultural practices between the Town of Los Gatos and the City
of Saratoga, and;
BE IT FURTHER RESOLVED that Thomas Ferrito, Mayor of the Town of Los Gatos, is
to have signature authority for this Agreement.
PASSED AND ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF LOS GATOS, CALIFORNIA, at
a regular meeting held this 2nd day of April, 1984, by the following vote:
AYES: COUNCILMEMBERS Joanne Benjamin, Terrence J. Daily,
Brent N. Ventura and Mayor Thomas J. Ferrito
.NOES : COUNCILMEMBERS None
ABSENT: COUNCILMEMBERS Eric D. Carlson
ABSTAIN: COUNCILMEMBERS None
SIGNED
ATTEST:
•/s/ Rose E. Aldag (seal)
CLERK OF THE TOWN OF LOS GATOS
/s/ Thomas J. Ferrito
MAYOR OF THE TOWN OF LOS GATOS
r.
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AGREEMENT FOR TRAINING IN ARBORICULTURE PRACTICES
BETWEEN THE TOWN OF LOS GATOS AND THE CITY OF SARATOGA
This Agreement is made and entered into this day of' ,
1984 by and between the Town of Los Gatos (hereinafter "Town ") and the City of
Saratoga (hereinafter "City ").
The parties hereby agree as follows:
Town agrees to provide technical training in arboriculture practices
to no more than three (3) employees of City's Park Department.
In consideration of the above mentioned service, City agrees to defend,
indemnify and hold harmless Town from-any and all damages, claims, demands,
obligations, lawsuits, judgments, penalties,.causes of action, losses, liabil-
ities, expenses or costs at any time received, incurred or accrued by Town as a•
result of or arising out of the -acts, omissions, use or operation of City, its
officers, agent$, employees, or invitees on, about or related to Town property
arising from above said use of Town property except as arises from the sole,
willful act or omission or sole.negligence of Town, its officers, agents or
employees.
City agrees that in the event of losses, liabilities,'damages, claims,
demands, expenses, costs, obligations, judgments, or'penalties arising hereunder,
there shall be no apportionment for - comparative fault.
City further agrees to be solely responsible-for worker's compensation
or any other benefits its officers, agents;.employees, or invitees might be
entitled to while en route to or from and while within Town limits.
City agrees to waive all claims or causes of action arising from the use
of Town property for sai'd training purposes, which City, its officers, agents,
employees or invitees may have for damages to any property on, about or related
to Town property; and for injuries or death to - persons on, -about or related to
Town property, from any cause !or causes..ari.sing at any time except for the sole,
willful act or omission or sole negligence of Town, its officers or employees.
WITNESS THE EXECUTION HEREOF on the day and year first above written.
TOWN OF GATOS
By
" ayor
APPROVED AS TO RM:
G.10 , /0
Tower' . ttorney
GIii OF SARATOGA
By
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0919W o 0&iRZ1XQX5&
13777 FRUITVALE AVENUE • SAR,ATOGA, CALIFORNIA 95070
(408) 867 -3438
M E M O R A N D U M
TO: Dan Trinidad DATE: August 2, 1984
FROM: Roy Swanson
SUBJECT: Agreement with Los Gatos
Attached is the approved (by Los Gatos) agreement and resolution to provide a
period of technical training in Arboriculture for members of our staff. This
opportunity is one that has been discussed between the two cities for a number
of years but up to this point the interest of our staff had not become valid.
Edwin Stirtz has really become very involved with facets of Arboriculture, has
participated in some classes, has taken some basic training with Saratoga Tree
Service and is reading a lot of material pertaining to Arboriculture. I feel
it would be to our advantage to have a member of our staff who is somewhat
knowledgable in the field, and in the methods and skills connected with climbing
and pruning of trees of various sizes, types and structure. We now have the
opportunity and this fall is the time that is best suited for this type of
endeavor. The period of time that would be valid and give Edwin a good foundation
in most of the aspects would be approximately 20 working days during the month of
October. We need to take the necessary steps with our City Manager, City Attorney
and Council to validate and approve the agreement so it can be implimented. This
is a very brief overview so should further discussion be necessary let me know.
r
Roy Wanson
f 3�33,i f ° i yes; 3t
Qq §&M&19QX5&
13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070
gp �
(408) 867-3438
M E M O R A N D U M
TO: Dan Trinidad DATE: August 2, 1984
FROM: Roy Swanson
SUBJECT: Agreement with Los Gatos
0
Attached is the approved (by Los Gatos) agreement and resolution to provide a
period of technical training in Arboriculture for members of our staff. This
opportunity is one that has been discussed between the two cities for a number
of years but up to this point the interest of our staff had not become valid.
Edwin Stirtz has really become very involved with facets of Arboriculture, has
participated in some classes, has taken some basic training with Saratoga Tree
Service and is reading a lot of material pertaining to Arboriculture. I feel
it would be to our advantage to have a member of our staff who is somewhat
knowledgable in the field, and in the methods and skills connected with climbing
and pruning of trees of various sizes, types and structure. We now have the
opportunity and this fall is the time that is best suited for this type of
endeavor. The period of time that would be valid and give Edwin a good foundation
in most of the aspects would be approximately 20 working days during the month of
October. We need to take the necessary steps with our City Manager, City Attorney
and Council to validate and approve the agreement so it can be implimented. This
is a very brief overview so should further discussion be necessary let me know.
Roy Wafison
i
�^ I CITY OF SARATOGA
Initial:
AGENDA BILL NO -7 Dept. Hd.
DATE: 11/19/84 C. Atty. .
DEPARTT,1E T: City Manager
" C. Mgr._
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SUB=, : Regulation of Signs on School Property
Issue SunTary
The Saratoga Music Boosters Association conducts a weekly fund raising activity
on Saratoga High School property. This activity is advertised through place-
ment of a temporary sign announcing the event two days each week. The temporary
sign is in violation of the City's sign ordinance. Rather than require formal
application for a sign permit or enforce prohibition of placement of the sign,
it is suggested the sign regulations be amended to allow schools the same
privilege now enjoyed by churches for having bulletin board informationalsigns
of 20 sgft. in area or less.
Reconmendation
Direct the City Attorney to present an ordinance to the Planning Commission �.
that would add schools to the category of churches that are allowed informa-
tional, bulletin board type Signs of 20 sqft. in area or less without a
permit in agricultural and residential areas.
Fiscal Impacts
There are no significant fiscal. impacts .
Exhibits /Attachments
1. Report to Mayor and City Council from City Manager, dated 11/19/84
2. Copy of current sign regulations
Council Action
11/27: Approved staff report 4 -0.
a�� A It
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REPORT TO MAYOR AND
CITY COUNCIL
DATE: 11/19/84
COUNCIL MEETING: 11/27/84
SUBJECT: Regulation of Signs on School Property
------------------------------------------------------------------ - - - - --
SUMMARY
The Saratoga High School Music Boosters Association is advertis-
ing a weekly fund raising event on high school property through
the medium of a temporary, sandwich -board type sign placed on
school property along Saratoga- Sunnyvale Road two days a week.
The sign exceeds 8 sq.ft. in total area and, because it has not
received a permit, is in violation of the City's sign ordinance.
Music boosters informally have requested exemption from the pro-
visions of the sign ordinance.
Through its code enforcement program, the City actively enforces
the provisions of the sign ordinance. The Saratoga Music
Boosters Association has been notified that this sign is in
violation of the sign ordinance. Rather than discontinue use of
the sign or apply for a sign permit, the music boosters informal-
ly have requested the ordinance be amended to allow an exemption
of the sign from City regulation. I concur with the request of
the music boosters in this instance. The sign ordinance present-
ly exempts bulletin board type signs of 20 sq.ft. in area or less
for churches in Saratoga. The Saratoga music boosters sign is
similar in function to bulletin board type signs used by churches
and is less than 20 sq.ft. Bulletin board signs are commonly
used on school property to announce events of public interest.
RECOMMENDATION
It is recommended that the City Council direct the City Attorney
to prepare an amendment to Article 10 of the zoning regulations
which would extend to schools in agricultural and residential
areas, the same allowance as churches now have for on -site
bulletin board type signs of 20 sq.ft. in area or less.
Report to Mayor and City Council
BACKGROUND
Page 2
In September of this year, The Saratoga High School Music
Boosters Association began a weekly fund raising activity at
Saratoga High School on Tuesday evenings. The activity is adver-
tised through placement of a temporary, sandwich -board type
informational sign on school property along Saratoga- Sunnyvale
Road. The sign is placed in public view on Mondays and Tuesdays
of each week. Because the two faces of the sign exceed 8 sq.ft.
in area, without a permit the sign is in violation of the City's
ordinance. When contacted, representatives of the music boosters
association indicated they would prefer not to apply for a sign
permit but rather to obtain exemption of the temporary sign from
the regulation.
The City actively enforces provisions of the sign ordinance.
Recently, through such enforcement we have required owners of
private property in the vicinity to remove similar type signs
from private property. The current sign ordinance allows no
exceptions or exemptions for temporary, informational "bulletin
board" type signs except for churches in agricultural or residen-
tial zoned districts. We find, however, a similarity in function
and public benefit between the temporary, informational sign used
by the music boosters to advertise their fund raising activity
and the bulletin board informational sign used by churches to
announce similar upcoming activities. Moreover, the music
boosters' sign has been used for nearly three months, and we have
not received any complaints about it except from the owner of
private property in the area who was required to remove a similar
sign.
Section 10.3 of the sign regulations, states as follows:
Section 10.3. Signs in Agricultural and Residential
Districts. No sign, outdoor advertising structure or
display of any character shall be permitted in an A or R
district, except the following:
(a) An identification sign, not more than 24 sq.ft. in
area, on the site of a public building or grounds, a
private institution or a church.
(b) In addition to an identification sign, a bulletin
board, not more than 20 sq.ft. in area, on the site of
a church.
Report to Mayor and City Council
Page 3
By adding "or school" to the end of subparagraph (b) above, the
ordinance could be amended to exempt the informational type sign
currently used by the music boosters association. I believe such
an amendment is appropriate under the circumstances and consis-
tent with the intent of the section extending only to schools
that privilege enjoyed by churches for display of public
announcements regarding upcoming activities and events.
Moreover, such an amendment would allow exemption of a variety of
situations where providing public notice of upcoming events would
be desired and strict enforcement of the existing sign ordinances
would not,_
-I V-14
J. yn Dernetz
City Ma ager
jm
Article 10. Signs.
Seca 10.1. Purposes In order to preserve the natural beauty
of the city's site, to maintain the orderliness
munity's appearance, to c of the com-
onserve its essential residential
character, and to protect the public safet y,
size, illumination and design of signs areregulatedation,
Sec. 10.2. General rovisi
structure ons. No sign, outdoor advertisin
or display shall be erected, installed, located, g
or maintained in any zoning district of the City of Saratoga,
including public or private streets therein, except in confor-
mity with the following regulations:
(a) No illuminated signs and no sign with an area
greater than eight square feet shall be erected or displayed
unless a sign permit has been issued by the zoning administra-
tor.
(b) All illuminated signs and all signs more than
eight square feet in area, including temporary subdivision
signs; shall be subject to design review as prescribed in
article 13:
(c) No permit for an illuminated sign, nor for a sign
more than eight square feet in area shall be issued until the
design of the sign has been approved by the,city planning
commission or the city council. No sign be
so that the primary source of light is visible from loff ltheed
property.
(d) All signs, outdoor advertising structures and dis-
plays shall be located on the same site as the use they identify
or advertise, except subdivision directional signs, as pre-
scribed in section 10.8 and public interest signs, as provided
in section 10.10, and open house signs as provided in section
10.11.
(e) No sign shall extend above the ridge line of a
building.
(f) No signs shall project more than thirty inches
from the outside wall of a building nor more than twelve inches
over street or alley.
more than except a directional sign, shall project
re
interior side yard. rear yard or a required
(h) 'No sign shall be located so as to obstruct
door, window or fire excape. any
(i) No directly illuminated, reflective, glossy,
flashing or moving sign shall be permitted, and no sign
shall be illuminated in such way as to cause annoying glare.
(j) No sign shall have letters greater in size than
eighteen ,inches in any dimension; except, that in the M
district letters of sixty inches shall be permitted.
2
(k) All signs, outdoor advertising-structures
displays -shall be constructed in such a manner as and
protect the public safety. Construction standards pshall lbeto
as set forth in the Uniform Building Code published by the
International Conference of Building Officials.
(1) The number of the si n
shall be legibly and permanently permit issued for a sign
the sign. nently displayed upon the face of
(m) In addition, all such signs shall comply
Particular regulations of the zonin p y with the
located. g district in which
tion sign shall in ant the
A Rdistrict each _
building orstructturel the
a
use of which is being advertised or identified, and shall
not be free - standing by means of an
sign supporting structure; Y pole or other separate
sign may be permitted to advertpisetort the same,
identify shopp-saashopp ing
master
center com lex and the enter rises Composing
otherwise in accord with theregulations of the district in
All signs which on the effective date of the amendment
enacting this provision become nonconforming
their noncompliance with said regulation, shall be reason
conform or be dismantled and removed on or before the expira-
tion of 10 years from the date of erection or the effective
date of this amendment whichever is sooner except that no
sign shall, under provision of this amendment be required
to be made to conform or to be dismantled and �removed within
3 years after the effective date of this amendment. (Ord.
No. NS -3 -1, § 3; Ord. No.
NS -3.17, § 2; Ord. No. NS -3.48, § 1
Sec. 10.3. Signs in agriculture residential districts.
No si and
gn, outdoor advertisin
character shall be permitted inrantAroror display of any
the following: R district, except
(a) An identification sign, not more than twenty-four feet in area, on the site of
grounds a public building or a private institution or a church.
(b) In addition to an identification sign, a bulletin
board, not more than twenty square f
of a church. eet in area, on the site
_ (c) An identification sign, not more than
feet in area, on the site sixteen square
of a multi - family dwelling,
d• A name plate, not more than one square foot in area
pertaining to
a home occupation.
I- A nonilluminated sign not more than six square feet in area
per -
taining to the sale, lease, rental or display of a structure or land.
f. A permanent sign, not more than twenty-four
identifying a subdivision, located adjoining the entrance to ae ubdivision.
3
g. Temporary subdivision signs, subject to the regulations prescribed
in section 10. 8.
h. An identification sign not more than sixteen square feet in area on the
site of a nursery school and day -care nursery. (Ord. No. NS -3. 21, §.2; Ord.
No. NS -3. 26, § 2. )
Sec. 10.4. Sins in prof essional and administrative office
districts.
No sign, outdoor advertising structure or display of any character shall be
permitted in a P -A district, except the following:
a. An identification sign, not more than 10 square feet in area, located
on the site of a professional or administrative office building. In addition,
directional signs for off - street parking, each not more than three square feet
in area, shall be permitted.
b. An identification sign, not. more than twenty -four square feet in area,
on the site of a public building or grounds, a private institution or a church.
C. In addition to an identification sign, a bulletin board, not more than
twenty square feet in area, on the site of a church.
d. A nonilluminated sign, not more than six square feet in area, per-
taining to the sale, lease, rental or display of a structure or land. (Ord. No.
NS -3. 21, § 2; Ord. No. NS -3. 26, § 3.)
Sec. 10. 5. Sins in commercial districts.
No sign, outdoor advertising structure or display of any character shall
be permitted in a C district except the following:
a. Identification signs, pertaining to a use conducted on the site having
not more than one -half square foot in area for each foot of width of the front
elevation of the building and side elevation on the street side of a corner lot,
or having not more than one - fourth square foot in area for each foot of street
frontage of the site. In all C districts, the aggregate area of all signs identify-
ing any one use shall not exceed 40 square feet.
In addition, direction signs for off - street parking and loading, each not
more than 6 square feet in area, shall be permitted in all C districts.
b. In all districts where a free - standing master sign is permitted, the
area of said master sign shall be included in the maximum aggregate sign area
allowed for a shopping center complex. Said maximum aggregate sign area
shall be computed by allowing not more than one -half square foot in sign area
for each foot of width of the front elevation of the shopping center complex
building and side elevation of the building on the street side of a corner lot,
or allowing not more than one - fourth square foot in sign area for each foot
of frontage of the site.
A free - standing master sign identifying or advertising a shopping center
complex shall not exceed 40 square feet.
Setbacks for a free - standing master sign shall not be less than the set-
backs required for structures for that particular zoning district.
c. In addition to an identification sign, a bulletin board not more than
fifteen square feet in area on the site of a church.
4
d. An identification sign not more than sixteen square feet in area on the site
of a multi - family dwelling, motel and hotel.
e. A nonilluminated sign not more than 6 square feet in area pertaining
to the sale, lease, rental or display of a structure or land. (Ord. No. NS -3. 7,
§ 3; Ord. No. NS -3. 16, § 13; Ord. No. NS -3. 17, § 3; Ord. No. NS -3. 21, § 2;
Ord. No. NS -3. 26, § 4.)
Sec. 10.6. Signs in parking districts.
No sign, outdoor advertising structure or display of any character shall be
permitted in a P district, except the following:
a. An identification sign, not more than ten square feet in area, located
on the site of a parking lot. In addition, directional signs for off - street park-
ing, each not more than three square feet in area, shall be permitted.
b. A nonilluminated sign, not more than six square feet in area, per-
taining to the sale, lease, rental or display of a structure or land.
Sec. 10. 7. Signs in limited industrial districts
No sign, outdoor advertising structure or display of any character shall be
permitted in an M district, except the following:
a. An identification sign or signs pertaining to a use conducted on the site,
not more than one square foot in area for. each foot of width of the front elevation
of the building and the side elevation on the street side of a corner lot, or not
more than one - fourth square foot in area for each foot of street frontage of the
site. No individual sign shall exceed one hundred forty square feet in area,
and the aggregate area of all signs, identifying a use shall not exceed three hun-
dred fifty square feet. In addition, directional signs for off - street parking and
loading, each not more than eight square feet in area, shall be permitted.
b. A nonilluminated sign, not more than six square feet in area, pertain-
ing to the sale, lease, rental or display of a structure or land.
Sec. 10. 8. Temporary subdivision signs
In an A or R district, temporary subdivision signs shall be permitted, pro-
vided that they conform with the following regulations:
a. On -tract signs: One sign, not more than twenty -four square feet in
area, advertising a subdivision, may be erected or displayed adjoining each
street on which the subdivision abuts and adjoining each entrance to the sub-
division.
b. Model home signs: A sign, not more than six square feet in area, ad-
vertising a model home, may be erected or displayed on the site of each model
home in a subdivision.
(c) Neither on -tract nor off -tract subdivision signs
shall be attached to or mounted on automobiles, trucks,
trailers or motor .vehicles of any kind or nature.
(d) "Off -tract directional signs: Not more than two
directional signs, each not more than eighteen inches by
thirty inches in area, may be erected or displayed adjoining
the intersections of streets leading to a subdivision.
5
(e) A sign permit from the zoning administrator shall
be required for all temporary subdivision signs. A permit may
be issued at any time after recordation of the subdivision,
and shall become void one year following the date on which the
permit was issued. The sign shall then be removed unless,
prior to the expiration of one year, renewal of the permit for
a period of not more than one year shall be approved by.the
city planning commission.
Sec. 10.8 -1. Temporary construction signs. Subject to the
provisions of section 10.2, in any district a temporary con
struction sign shall be permitted advertising the name of
the owner, the general contractor, any of his subcontractors
or materialmen, the architect, engineer and other similar
professionals during the period from commencement of construc-
tion to completion of the building or structure in question,
so long as it conforms with the following regulations:
(a) All such signs shall be on -site signs.
(b) No more t
fifteen square feet
ment, and where the
subdivision where a
would be permitted,
-shall be permitted.
han one sign of an area of not more than
may be erected or displayed on the develop -
development consists of a residential
temporary on -tract subdivision sign
then no temporary construction sign
(c) A sign permit from the zoning administrator shall
be required for all temporary construction signs and may be
issued at any time on or after issuance of the building
permit for the building or structure in question, and such
permit shall become void six months following the date on
which the permit was issued or upon the sooner completion
of the building or structure in question. The sign shall
be removed on expiration of the permit unless prior to
expiration of same said permit is renewed on approval of
the zoning administrator, which renewal shall in no event
be for a period in excess of an additional six months.
(Ord. No. NS -3.4, § 2.)
Sec. 10.9. Removal of illegal signs. In addition to the
provisions of article 20 hereof, any sign erected, installed
or located after the effective date of this ordinance in
violation of the ordinance and any sign which was erected,
installed, located or maintained prior to the effective
date of this ordinance but in violation of Ordinance 3 -A -10
of the City of Saratoga, and which is not in conformity with
this article, may be summarily removed or caused to be re-
moved by the zoning administrator. Signs removed under the
provisions of this section may be redeemed by the owner
thereof within ten days, upon the payment by the owner of
all costs of removal thereof to the city.
Signs lawfully erected and maintained prior to the
effective date of this ordinance shall be nonconforming signs
subject to the provisions of article 15 hereof.
R
Sec. 10.10. Public interest signs in all districts. Both
on -site and off -site directional and identification signs
shall be permitted in any zoning district to advertise, iden-
tify or direct persons to public and quasi - public areas,
centers and institutions, and such other areas, whether
natural or artificial, which, in the opinion of the planning
commission, are points of general public interest. Such
signs are permitted only upon obtaining prior design review
and approval in accord with article 13 hereof, and upon the
prior securing of a sign permit from the zoning administrator.
The foregoing shall include multiple signs on a single
structure advertising service clubs and the chamber of
commerce, but the same shall be limited to one such complex
sign at each entrance to the city, acid the total area of
the structure covered by such signs shall not exceed fifty
square. feet. (Ord. No. NS -3 -1, § 4; Ord. No. NS -3.4, § 4.)
Sec. 10.11. Open house signs in residential zoning districts
Non - illuminated, off -site, portable signs directing prospec-
tive customers to the location of an open house which is for
sale, are permitted in any residential zoning district, but
limited to no more than two double -faced signs per inter-
section. No signs shall be located in bike lanes, sidewalks,
median strips or streets, nor shall such signs be located
within 70' -0" of the right -of -way line of a designated scenic
highway. No sign shall have more than one square foot of
area, nor shall be elevated more than four feet off of the
ground, and each open house sign shall contain no individual
or company advertising. Owner identity shall be affixed to
the edge of each sign and shall not exceed 1/2" by 2 ". Signs
shall be fixed to a single pole of wood or metal material.
Whenever any such sign is to be placed on private property,
permission must first be obtained from the owner of such
property. Each sign shall be removed each day after closing
of the open house for that day. (Ord. No. NS -3.48, § 2.)
CITY or SIV IA oGe'1
AGENDA BILL NO. 7 34
DATE: November 15, 1984 .(November 27, 1984)
DEP .. ENT '� Community Develoglent
SLTBJECr:
Initial:
Dept. Hd.
C. Att r
(c
C. Mgr._
G
Issue Sunmary Amendment to Resolution No. 2193 establishing the Village Area Committee
to require that all development proposals on properties within the
Village be submitted to the Committee for review and ccmTent prior to
final action on the proposal. Input from the Committee shall be-
advisory only.
Reco=.endation Adoption of Resolution amending. Resolution No. 2193.
Fiscal Imoacts None.
Exl- iibits /Attachn--nts (a) Resolution for adoption
(b) Memorandm from Michael Flores
.(c) Resolution No. 2193 as adopted on November 7, 1984.
Council Action
11/27: Adopted Resolution 2153.1, 4 -0.
ugu,ff @Eq O&M ° UQX5&
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
MEMORANDUM
TO: Mayor & City Council; DATE:
Heritage Preservation Commission Nov. 14, 1984
FROM: Associate Planner
SUBJECT: Interim Review of Design Plans by Village Task Force
---------------------------------------------------------------------- - - - - --
At its meeting of November 7, 1984 the City Council heard a brief
presentation from the Chairperson of the Heritage Preservation Commission
supporting the development of a Village Master Plan and expressing
concern about changes in the character of the Village due to new
development proposals. The Commission requested that they be allowed
to have some input into the development review process to advise the
decision making bodies of the potential impacts resulting from new
development applications be informally reviewed by the Commission and
their comments transmitted to the decision making body.
After some discussion, it was staff's understanding that the Council
wanted to have the task force review all new development plans for
the Village while the plan was being prepared and use that task force
as the advisory body. If this is correct, then Staff would recommend
that this review function be incorporated into the resolution establishing
the task force, which was adopted by the Council at the same meeting,
to clearly set out this responsibility. A proposed amendment to such
resolution is submitted for adoption by the Council.
The Council also wanted to encourage the Heritage Preservation Commission
to make comments directly to the Planning Commission or City Council
when it has concerns about particular items or projects. Staff will
be modifying the application review process to allow greater input
from the Heritage Preservation Commission on those development projects
the Commission is concerned about.
IWVA-(1
- 4.�:Jz&�X
Michael Flo-r&
Associate Planner
MF /bjc
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SARATOGA AMENDING RESOLUTION NO. 2193 PERTAINING
TO THE MAYOR'S COMMITTEE ON THE SARATOGA
VILLAGE
WHEREAS, on November 7, 1984, the City Council adopted Resolution No.
2193 establishing a Village Area Committee to consider various zoning and land use
issues relating to the Saratoga Village and to submit a report and recommendations
thereon to the City Council; and
WHEREAS, it is the intention of the City Council that all development
proposals on properties located within the Village shall first be reviewed by the Village
Area Committee before action is taken on such proposals,
NOW, THEREFORE, BE IT RESOLVED by the City Council that Resolution
No. 2193 is amended by adding a new paragraph thereto, as paragraph 4, to read as
follows:
114. Review of development proposals:
Pending the submission by the Village Area Committee of its final
report to the City Council, all applications or proposals for subdivision or
building site approval, use permit, design review, variance, rezoning or
amendment to the General Plan or Zoning Ordinance, relating to any property
located within the Saratoga Village shall be referred to the Village Area
Committee for review and comment prior to final action on such application or
proposal by the decision making body. The Committee shall furnish its
comments within thirty days after the date of referral and such comments shall
be advisory only. As soon as possible after its initial organization meeting, the
Committee shall submit to the Director of Community Development a
description of the area it considers as constituting the "Saratoga Village" for the
purpose of implementing this resolution."
The above and foregoing resolution was passed and adopted at a regular
meeting of the City Council of the City of Saratoga held on the 27th day of November,
1984, by the following vote:
AYES:
NOES:
ABSENT:
MAYOR
ATTEST:
CITY CLERK
-1-
RESOLUTION NO. 2193
A RESOLUTION OF
THE CITY COUNCIL
OF THE CITY
OF SARATOGA
ESTABLISHING A
MAYOR'S COMMITTEE
ON THE SARATOGA
VILLAGE
WHEREAS, the Saratoga Village serves as an historic focal point
for many of the social, commercial and cultural activities of the
City; and
WHEREAS, the Village Area is experiencing a number of problems
resulting from its age, development pattern and other qualities;
and
WHEREAS, both merchants and residents of the Village Area have
repeatedly called on the City government to help remedy these
problems while the Planning Commission has also assigned a high
priority to addressing the needs of the area; and
WHEREAS, the nature and complexity of the problem to be addressed
require broad based community support and involvement.
CNOW, THEREFORE, BE IT RESOLVED, that the City Council hereby
establishes a Village Area Committee. The organization,
responsibilities and mission of the Committee are defined as
follows:
1. Organization: The Task Force shall be composed of seven
members appointed by the Mayor.
The members shall include:
3 members of the Planning Commission
1 member of the Heritage Preservation Commission
- 1 member of the Finance Committee
1 member representing the Saratoga Village Association
1 member representing the Saratoga Chamber of Commerce
2. Term: The Committee shall prepare its report and
recommendations and submit these to the City Council by
May 15, 1985.
3. Issues To Be Considered: The Committee shall consider and
recommend to the City Council action on the following:
A definition of the physical boundaries of the village
area
- A description of the appropriate zoning, land use and
j parking requirement to be considered for the village
- Determination of the suitablity of designating the
Village an Historic District
a
In addition, the Committee shall also consider and may recommend
to the Council any follow -up action to be taken regarding the
need for public improvements or facilities in the area,
coordination or stimulation of beautification or design programs,
means of financing such concerted private or public programs.
The Mayor shall coordinate with the Committee as needed and shall
keep the City Council informed on the progress and direction of
the Committee's efforts.
The above and foregoing resolution was passed and adopted at a
regular meeting of the City Council of the City of Saratoga held
on the 7th day of November 1984, by the
following vote:
AYES: Councilmembers Callon and Moyles and Mayor Pro Tem Hlava
NOES: None
ABSENT: Councilmember Clevenger and Mayor Fanelli
ATTEST:
C
J,,,, e. e'q,
Deputy City Clerk
2
r
MA , C' y o�fs
ra toga, California
CITY OF SARI' TOGA
Initial:
AGENDA BILL NO. j Dept. Hd.�
DATE: 11/21/84 ('12/5/:84)
C. Atty.
DEPARTMENT: Community Development C. Mgr.
SUBJECT: Final Building Site Approval SDR -1559, Kathryn Pittman, Fr.uitvale `
Avenue (3 lots)
Issue Stm T ary
1. SDR -1559 is ready for final approval
2. All bonds and agreements have been submitted to the City
3. All requirements for City Departments and other agencies have been met.
Recommendation
Adopt resolution NO. 1559 -02 attached approving the final map of SDR -1559
and authorized execution of contract of improvement agreement.
Fiscal Impacts
NONE
Exhibits /AttacYmnt s
1. Resolution No. 1559 -02
2. Report to Planning Commission
3. Status report for building site approval
4. Location Map
Council Action
12/5: Approved 5 -0..
RESOLUTION NO. 1559 -02
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING BUILDING SITE OF Kathryn Pittman
The City Council of the City of Saratoga hereby resolves as
follows:
SECTION 1:
The 40,169 square feet, 76,427 square feet and 46,268 square
feet parcels shown as parcels A, B and C on the final Parcel
Map prepared by Jenning, McDermott, Heiss, Inc. and submitted
to the City Engineer, City of Saratoga be approved as three
(3) individual building sites.
The above and foregoing resolution was duly and regularly intro-
duced and passed by the City Council of Saratoga at a regular
i
meeting held on the day of. 19
by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
CITY CLERIC
MAYOR
a,
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a I
4 OTTE @Eq §&M &�OC��
P 3 Y��$1&w#xwi�Aae:c oust `R'�irtwx� tnm`wbN.L''•f�
REPORT TO PLANNING COMMISSION
City of Sarato a
APPROVED BY:
DAME: —
{NITiIALS• (Yi
*Revised: 1/11/84
DATE: 12/29/83
Commission Meeting: 1/11/84
SUBJECT: SDR -1559, Kathryn Pittman, 14545 Fruitvale Ave.
REQUEST: Tentative Map Approval for a three lot subdivision.
OTHER APPROVALS REQUIRED:. Final Map Approval, Design Review and Building Permits.
PLANNING DATA:
GROSS PARCEL SIZE: 4.0 Ac.
NET LOT SIZE: Parcel
A -
40,000
sq.
ft.+
Parcel
B -
40,000
sq.
ft.+
Parcel
C -
74,000
sq.
ft.+
SITE DATA:
GENERAL PLAN DESIGNATION: Residential -
Very Low.Density Single Family
ZONING: R- 1- 40,000
SURROUNDING LAND USES: Single - Family Residential
SITE SLOPE: 4% SLOPE AT BUILDING SITE: 4%
NATURAL FEATURES & VEGETATION: A row of pines ranging in size from 10" in diameter to
17" in diameter and a 14" oak are located in the front of Parcel C along Fruitvale Ave.
Other major trees include a 62" oak and a 36" walnut tree on Parcel A. All these trees
are to be preserved.
PROJECT CONSIDERATIONS:
HISTORY: A preliminary map for the project was submitted for staff review on July 8,
1983. Site was rezoned from Agricultural to R -1- 40,000 earlier this year.
SETBACKS: Existing main dwelling will maintain required setbacks. Some accessory struc-
tures will have to be relocated or modified to maintain required setbacks due to the lo-
cation of the proposed property lines.
SOLAR: There will be sufficient room on both new parcels to ensure adequate access. With
proper siting on Parcel B, the existing main dwelling on Parcel C will not block the solar
access of Parcel B.
Report to Planning Commis-�;1,0-11 '12/29/83
SDR -1559, Kathryn Pittman, 14545 Fruitvale Ave. Page 2
RELATIONSHIP WITH ADJACENT STRUCTURES: Considering the gentle slope of the site, the new
structures should be at about the same level as existing structures in the vicinity.
DRIVEWAY & CIRCULATION: Parcels A and B will be served by a shared minimum access road.
The corridor of Parcel A will contain this minimum 18' wide road. The existing driveway
for Parcel C will remain the same.
STAFF ANALYSIS: The proposed three lot subdivision would create two new R -1- 40,000
building sites on nearly level terrain. The proposed lots will comply with minimum or-
dinance standards and staff anticipates no adverse impacts associated with the project.
The project will be compatible with adjacent R -1- 40,000 developments.
PROJECT STATUS: Said project complies with all objectives of the General Plan, and all
requirements of the Zoning and Subdivision Ordinances of the City of Saratoga.
The housing needs of the region have been considered and have been balanced against the
public service needs of its residents and available fiscal and environmental resources.
A Notice of Exemption was prepared and will be filed with the County of Santa Clara
Recorder's Office relative to the environmental impact of this project, if approved under
this application. Said determination date: December 20, 1983.
The Staff Report recommends approval of the tentative map for SDR -1559 (Exhibit "B -1"
filed 12/20/83) subject to the following conditions:
I. GENERAL CONDITIONS
Applicant shall comply with all applicable provisions of Ordinance No. 60',
including without limitation, the submission of a Record of Survey or.parcel
map; payment of storm drainage fee and park and recreation fee as established
by Ordinance in effect at the time of final approval; submission of engineered
improvement plans for any street work; and compliance with applicable Health
Department regulations and applicable Flood Control regulations and requirements
of the Fire Department. Reference is hereby made to said Ordinance for further
particulars. Site approval in no way excuses compliance with Saratoga's Zoning
and Building Ordinances, nor with any other Ordinance of the City. In addition
thereto, applicant shall comply with the following Specific Conditions which are
hereby required and set forth in accord with Section 23.1 of Ordinance No. 60.
II. SPECIFIC CONDITIONS - COMMUNITY DEVELOPMENT DEPARTMENT
A. Pay Storm Drainage Fee in effect at the time of obtaining Final Approval...
B. Submit "Parcel Map" to City for Checking and Recordation (Pay required
checking and recordation fees). (If Parcel is shown on existing map of
record, submit three (3) to -scale prints).
C. Submit "Irrevocable Offer of Dedication" to provide for a 30 ft. half- street
(from original centerline) on Fruitvale Ave.
D. Submit "Irrevocable Offer of Dedication" to provide easement as required'
E. Improve Fruitvale Avenue to City Standards,�including the following:
1) Designed structural section 20 ft. between original centerline and
flowline.
Report to Planning Commis, —,._: `---- -12/29/83
SDR -1559, Kathryn Pittman, 14545 Fruitvale Ave. Page 3 .
* 2) P.C. Concrete Curb and Gutter (R -36).
3) Pedestrian Walkway (6 ft. A.C.)
* 4) Under rounding Existing Overhead Utilities, as required by the Under -
grounding Ordinance of the City.
F. Construct Storm Drainage System as shown on the "Master Drainage Plan"
and as directed by the City Engineer, as needed to convey storm runoff to
street, storm sewer or watercourse, including the following:
1) Storm sewer trunks with necessary manholes.
2) Storm sewer laterals with necessary manholes.
3) Storm drain inlets, outlets, channels, etc.
G. Construct access road 18 ft. wide plus 1 ft. shoulders using double seal
coat oil and screenings or better on 6 in. aggregate base from Fruitvale
Ave. to within 100 ft. of proposed dwelling.
H. Construct turnaround having 32 ft. radius or approved equal using double
seal coat oil and screenings or better on 6 in. aggregate base within 100 ft.
of proposed dwelling.
I. Construct Standard Driveway Approach.
J. Provide adequate sight distance and remove obstructions of view as required
at driveway and access road intersections.
K. Watercourses must be kept free of obstacles which will change, retard or
prevent flow.
L. Obtain Encroachment Permit from the Dept. of Community Development for
driveway approaches or pipe crossings of City Street.
M. Engineered Improvement Plans required for:'
1) Street Improvements
2). Storm Drain Construction
3) Access Road Construction
N. Pay Plan Check and Inspection Fees as determined from Improvements Plans.
0. Enter into Improvement Agreement for required improvements to be completed
within one (1) year of receiving Final Approval.
P. Post bond to guarantee completion of required improvements.
III. SPECIFIC CONDITIONS - DIVISION OF INSPECTION SERVICES
A. Geotechnical investigation and report by licensed professional
1) Soils
2) Foundation
B. Plans to be reviewed by geotechnical consultant prior to building permit
being issued.
Report to Planning Comfirrsa on -`° , 12/29/83
SDR -1559, Kathryn Pittman, 14545 Fruitvale Ave. Page 4
C. Detailed on -site improvement plans showing:
1) Grading (limits of cuts, fills; slopes, cross - sections, existing
and proposed elevations, earthwork quantities)
* 2) Drainage details (conduit type, slope, outfall, location, etc.)
A berm or other drainage system along the north side of the
property shall be required to prevent surface runoff from
crossing onto the Frye property. This to be approved by the
_ Director of Community Development.
3) Retaining structures including design by A.I.A. or R.C.E. for walls
3 feet or higher.
4) Standard information to include titleblock, plot plan using record
data, location map, north arrow, sheet nos., owner's name, etc.
D. Bonds required.for: Removal of kitchen from cottage - $1,000.00
IV. SPECIFIC CONDITIONS - COUNTY SANITATION DISTRICT NO. 4
A. Applicant to submit enumerated fees to County Sanitation Dist. No. 4 in
accordance with letter dated December 16, 1983 prior to issuance of permits.
V. SPECIFIC CONDITIONS - SARATOGA FIRE DISTRICT
A. Construct a turnaround at the proposed dwelling site having a 32 foot inside
radius. Other approved type turnaround must meet requirements of the Fire
Chief. Details shall be shown on the building plans.
B. Driveway shall have a minimum inside curve radius of 42 feet.
C. Provide a parking area for two (2) emergency vehicles at proposed building
site, or as required by the Fire Chief. Details shall be shown on building
plans.
D. Provide 15 foot clearance over the road or driveway (vertical) to building
site. Remove all limbs, wires or other obstacles.
E. Developer to install one (1) hydrant that meets Saratoga Fire District's
specifications. Hydrant to be installed prior to issuance of building
permits.
VI. SPECIFIC CONDITIONS - SANTA CLARA COUNTY HEALTH DEPARTMENT
A. A sanitary sewer connection will be required.
B. Domestic water to be provided by San Jose Water Works.
VII. SPECIFIC CONDITIONS - SANTA CLARA VALLEY WATER DISTRICT
A. Applicant shall, prior to Final Map Approval, submit plans showing the
location and intended use of any existing wells to the SCVWD for review
and certification.
VIII. SPECIFIC CONDITIONS - PERMIT REVIEW DIVISION
A. Design Review Approval required on project prior to issuance of permits.
Report to Planning Commission
SDR -1559, Kathryn Pittman, 14545 Fruitvale Ave.
12/29/83
Page 5'
B. Prior to issuance of building permits, individual structures shall be
reviewed by the Permit Review Division to evaluate the potential for
solar accessibility. The developer shall provide, to the extent feasible,
for future passive or natural heating or cooling opportunities on /in the
subdivision /building site.
C. All existing accessory structures shall be relocated or modified to maintain
minimum required setbacks from property lines..
D. No kitchens are permitted in any accessory structure. Any kitchen in any
accessory structure shall be removed prior to Final Map Approval.
E. Tree removal prohibited unless in accord with applicable City Ordinances.
Approved:
KK /dsc
P.C. Agenda: 1/11/84
4,� -�-�
Mai chael Flores
Assistant Planner
MEMORANDUM
CITY OF SARATOGA
TO: CITY COUNCIL
FROM: DIRECTOR OF COMMUNITY - DEVELOPMENT.
SUBJECT: Status Report for Building 'Site Approval
All conditions for Building Site Approval SDR- 1559 . Kathryn Pittman
(have) (hX =X) been met as approved by the Planning Commission on Jan ll,
Listed below are the amounts, dates and City receipt numbers for all required
items:
Offer of Dedication Yes
Date
Submitted
11 -21 -84
Record of Survey or Parcel Map Yes
Date
Submitted
11 -21 -84
Storm Drainage Fee.$3300 Date Submitted
11 -21 -84
Receipt
# 06673
All Required Improvement Bonds 42,000
Date
Submitted
11 -21 -84
Receipt#
6673
All Required Inspection Fees $5260.00
Date
Submitted
11 -21 -84
Receipt#
6673
Building Site Approval Agreement Yes
Date
Signed
11 -21 -84
.
6188
Park and Recreation Fee $3900
Date
Submitted-11-21-84_
Receipt#
6613
It is, therefore, the Community Development Department recommendation that
(Final) Building Site Approval for Kathryn .Pittman
SDR - 155.9- be granted.
If Conditional Building Site Approval is recommended, it shall become un-
conditional upon compliance with the following conditions:
Condition(s)
Reason for Non - Compliance
Robe S. S ioo
Director of Community Development
8
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A
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JA 4-1 9
CITY OF SAMATOGA
AGENDA BILL NO. -7 3(o
DATE: 11/21/84 {12/5/84)-
Initial:
Dept. Hd.
C. Atty.
DEPARTMENT: Community Development C. Mgr.
SUBJECT: Final Building Site Approval SDR -1575, Lazlo Sipos.
Allendale Avenue
Issue Summary
1. This SDR -1575 is ready for final approval
2. All requirements for the City Department and other agencies have been
met.
Reconrendation
Adopt resolution No. 1575 -02 attached approving the Final Map of SDR -1575.
Fiscal Impacts
NONE
Exhibits /Attachments
1. Resolution No. 1575 -02
2. Report to Planning Commission
3. .,S-tatus Report
4. Location Map
Council Action
12/5: Approved 5 -0.
RESOLUTION NO. 1575 -02
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING BUILDING SITE OF Lazlo Sipos
The City Council of the City of Saratoga hereby resolves as
follows:
SECTION 1:
The 22950.0 square feet and 20,990 square feet parcels
shown as Parcel A and B on the final parcel map prepared*
by Kevin Fisher, and submitted to the City Engineer, City
of Saratoga be approved as two (2) individual building
sites.
The above and foregoing resolution was duly and regularly intro-
duced and passed by the City Council of Saratoga at a regular
meeting held on the day of. 19
by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
CITY CLERK
MAYOR
City of SaraTU nn
eY : LG b
O EC D G �l
b
DA��•
[,T
M � NTZ MTN
RTI net, I A"
NIXON I '
REPORT TO PLANNING COMMISSION
DATE: 7 /17/84
Commission Meeting: 8/-8/,614'
SUBJECT: SDR -1575, Lazlo Sipos, 18883 Allendale Avenue,
Tentative Subdivision Approval - 2 Lots
----------------------------------------------------------------------------
ACTION REQUIRED:. Approval of Tentative Subdivison Approval
OTHER APPROVALS RECEIVED /REQUIRED: Design Review Approval (to be
heard on 8/22), Final Site Approval and Building Permit.
PLANNING CLASSIFICATION
ZONING: R -1- 20,000
GENERAL PLAN: Low Density Single Family
cant, MAMA
PARCEL SIZE: Parcel A 23,042 sq. ft.
Parcel B 21,010 sq. ft.
NATURAL FEATURES & VEGETATION: Several Significant trees and
smaller fruit trees on fairly flat site.
AVERAGE SITE SLOPE: 2.50
ORDINANCE COMPLIANCE
SETBACKS: Proposed Parcel A conforms to required setbacks with
the exception of a shed in the sideyard which is conditioned for
removal or relocation.
COVERAGE: Under the 10,369 sq. ft. allowed.
Report to the Planni Commission
SDR -1575, Lazlo Sipc_,,
7/17/84
Page 2
PROJECT STATUS: Said project complies with all objectives of
the General Plan, and all requirements of the Zoning and
Subdivision Ordinances of the City of Saratoga.
The housing needs of the region have been considered and have
been balanced against the public service needs of its residents
and available fiscal and environmental resources.
A Categorical Exemption was prepared relative to the
environmental impact of this project. Said determination date:
July 4, 1984
The Staff Report recommends approval of the tentative map for
SDR -1575 (Exhibit "B" filed June 4, 1984) subject to the
following conditions:
I. GENERAL CONDITIONS
Applicant shall comply with all applicable provisions of
Ordiance No. 60, including without limitation, the
submission of a Record of Survey or parcel map; payment of
storm drainage fee and park and recreation fee as
established by Ordinance in effect the time of final
approval; submission of engineered improvement plans for any
street. , work; and compliance with applicable Health
Department regulations and applicable Flood Control
regulations and requirements of the Fire Department.
Reference is hereby made to said Ordinance for further
particulars. Site Approval in no way excuses compliance
with Saratoga's Zoning.and Building Ordinances, nor with
any other Ordinance of the City. In addition thereto,
applicant shall comply with the following Specific
Conditions which are hereby required and set forth in accord
with Section 23.1 of Ordinance No. 60.
II. SPECIFIC CONDITIONS - COMMUNITY DEVELOPMENT DEPARTMENT
A. Pay Storm Drainage Fee in effect at the time of obtaining
Final Approval.
B. Submit "Parcel Map" to City for checking and recordation
(Pay required checking & recordation fees). (If parcel
is shown on existing map of record, sumit three (3) to-
scale prints).
C. Construct Standard Driveway Approaches.
D. Watercourses must be kept free of obstacles which will
change, retard or prevent flow.
Report to the Planni Commission
S_DR -1575, Lazlo Sipc.._, ,
7/17/84
Page 3
E. Obtain Encroachment Permit from the Dept. of Community
Development for driveway approaches or pipe crossings
of City Street.
III. SPECIFIC CONDITIONS - DEPARTMENT OF INSPECTION SERVICES
A. Geotechnical investigation and report by licensed professional
1. Foundation
B. Detailed on -site improvement plans showing:
1. Drainage details (conduit type, slope, outfall, location,
etc.)
2. Retaining structures including design by A.I.A. or R.C.E.
for walls 3 feet or higher.
IV. SPECIFIC CONDITIONS — SANITATION DISTRICT # 4
A. Sanitary sewers to be provided and fees paid in accordance
with requirements of Sanitations District No. 4.
V. SPECIFIC CONDITIONS - SANTA CLARA COUNTY HEALTH DEPARTMENT
A. Sewage disposal to be provided by sanitary sewers installed
and connected by the developer to one of the existing trunk
sewers of the Sanitation District No. 4. Prior to final
approval, an adequate bond shall be posted with said district
to assure completion of sewers as planned.
B. Domestic water to be provided by San Jose Water Works.
VI. SPECIFIC CONDITIONS - SANTA CLARA VALLEY WATER DISTRICT
A. Applicant shall, prior to Final Map Approval, submit
plans showing the location and intended use of any
existing wells to the Santa Clara Valley Water District
for review and certification.
VII. SPECIFIC CONDITIONS - PLANNING DEPARTMENT
A. Design Review Approval required on project prior to
issuance of permits.
B. Remove or relocate shed to conform to required setbacks
(15' - side, g5' - rear)
VIII. COMMENTS
A. Tree removal prohibited unless in accord with applicable
City Ordinances.
Report to the -anning Commission
SDR -1575
APPROVED
Kathy Ke'dus
Planner
MF /bjc
P.0 Agenda 8/8/84
7/17/84
Page 4
MEMORANDUM
CITY OF SARATOGA
TO: CITY COUNCIL
FROM: DIRECTOR OF COMMUNITY DEVELOPMENT.
SUBJECT: Status Report for Building Site Approval
All conditions for Building Site Approval SDR- 1575, Lazlo Sipos,
(have) (UXXX1XX) been met as approved by the Planning Commission on 8/8/84
Listed below are the amounts, dates and City receipt numbers for,all required
items:
Offer of Dedication N/A
Record of Survey or Parcel Map Yes
Storm Drainage Fee $17.00.00 Date Subm
All Required Improvement Bonds N/A
All Required Inspection Fees
Building Site Approval Agreement
Park and Recreation Fee $2600. UU
fitted
Date
Date
Date
Date
Date Submitted
Date'Submitted
11 20/84 Receipt
Submitted -- - - - - --
Submitted
Signed N/A
Submitted
11/20/84
6671
Recei
Receipt# 6671
Receipt# 6671
It is, therefore, the Community Development Department recommendation that
( #) (Final) Building Site Approval for Lazlo Sipoz
SDR- 1575 be granted.
If Conditional Building Site Approval is recommended, it shall become un-
conditional upon compliance with the following conditions:
Condition(s) Reason for Non - Compliance
Robert S. Shook
Director of Community Development
,A-
-9
CITY OF SARATOGA
�
AGENDA BILL NO. -7 Initial: Dept. Hd. C�
DATE: 11/21/84-_,,,,,(12/5/8:4;),
C. Atty.
DEPARTMENT: Community Development C. Mgr,
SUBJECT. Final Building Site Approval, SDR -1510, Oudewaal, Saratoga Ave. (1 lot)
Issue Summary
1.
This is an expansion
of
office building
to existing office building.
2.
All requirements of
City
Departments and
other agencies have been met.
3. All fees have been paid.
Recorr =elation
Adopt resolution # 1510 -02 attached, approving the building site of SDR -1510
and authorize execution of contract improvement agreement.
Fiscal Impacts
NONE
Exhibits /Attachmnts
1. Resoltion No. 1510 -02
2. Report to Planning Commission
3. Status Report for Building Site Approval
4. Location Map
Council Action
12/5: Approved 5 -0.
RESOLUTION NO. 1510 -02
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING BUILDING SITE OF Martin Oudewaal
The City Council of the City of Saratoga hereby resolves as
follows:
SECTION 1:
The 0.555 acre parcel shown on the final parcel map prepared
by Creegan and D'Angelo, and submitted to the City Engineer,
City of Saratoga be approved as one (1) individual building
site.
The above and foregoing resolution was duly and regularly intro-
duced and passed by the City Council of Saratoga at a regular
meeting held on the day of 19
by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
ITY CLERK
�.
REPORT TO PLANNING COMMISSION
Clty of Saratoga
APPROVED BY: "
DATE,_ -
INITIALS:
*Modified 12/09/81
DATE: 11/30/81
Commission Meeting: 12/9/81
SUBJECT: SDR -1510, Martin Oudewaal, 14375 Saratoga Avenue
Tentative Building Site Approval - 1 lot ( "P -A ")
PROJECT DESCRIPTION: (Please see V -564 also on this agenda
or basic project data.)
The applicant is proposing a 6,456 sq. ft. addition to two
existing office buildings (3,983 so. ft). According to Section 21
(Paragraph c. 1.) when a main structure is proposed to be expanded
more than 50% its original size, the proposal must receive Tentative
Building Site Approval. That is. the purpose of this application.
The proposed addition will. create a single,two -story office building
where two single -story offices existed. The increase in height
proposed requires a side yard variance (Please see V -564). The
design of the structure is further described under A -801 also on
this agenda.
The site slopes steeply to Saratoga Creek along the rear property
line. The City Geologist has completed his review of the site and
has recommended a further geotechnical investigation of the site
be completed and approved prior to issuance of a building permit.
There is sufficient parking provided on site but parking space
number 1 should be studied to ensure it will not block the use of
other parking spaces if occupied. Some of the parking spaces will
encroach into the site to the west which is also owned by the
applicant. An easement or other approved method to allow the
proposed encroachment will have to be recorded on the adjacent
western property.
PROJECT STATUS: Said project complies with all objectives of
tie 1974 General Plan, and all requirements of the Zoning and
Subdivision Ordinances of the City of Saratoga.
Report to Planning Commission 11/30/81
SDR -1510, Oudewaal Page 2
The Staff Report recommends approval of the tentative map for
SDR -1510 (Exhibit B filed 10/13/81) subject to the following
conditions:
I. GENERAL CONDITIONS
Applicant shall comply with all applicable provisions of
Ordinance No. 60, including without limitation, the sub-
mission of a Record of Survey or parcel map; payment of
storm drainage fee and park and recreation fee as established
by Ordinance in effect at the time of final approval; sub-
mission of engineered improvement plans for any street work;
and compliance with applicable Health Department regulations
and applicable Flood Control regulations and requirements of
the Fire Department. Reference is hereby made to said Ordi-
nance for further particulars. Site approval in no way
excuses compliance with Saratoga's Zoning and Building
Ordinances, nor with any other Ordinance of the City. In
addition thereto, applicant shall comply with the following
Specific Conditions which are hereby required and set forth
in accord with Section 23.1 of Ordinance No. 60.
II. SPECIFIC CONDITIONS - ENGINEERING SERVICES DIVISION
A. Pay Storm Drainage Fee in effect at the time of obtaining
Final Approval.
B. Submit "Parcel Map" to City for Checking and Recordation
(Pay required Checking and Recordation Fees). (If Parcel
is shown on existing map of record, submit three (3) to-
scale prints) .
C. Submit "Irrevocable Offer of Dedication" to provide for
a 40 Ft. Half - Street on Saratoga Avenue or per plan line.
D. Improve Saratoga Avenue to City Standards, including the
following:
1. Designed Structural Section widened from existing
edge of pavement to provide 32 ft. between centerline
and flowline.
2. P.C. Concrete Curb and Gutter (R -36, V -24)
3. Pedestrian Walkway (6 ft. P.C.C.)
4. Undergrounding Existing Overhead Utilities.
E. Construct Standard Driveway Approach.
F. Provide adequate sight distance and remove obstructions
of view as required at driveway and access road inter-
sections.
Report to Planning Commission 11/30/81
SDR -1510, Oudewaal Page 3
G. Watercourses must be kept free of obstacles which will change, retard
or prevent flow.
H. Obtain Encroachment Permit from the Community Development Department
for driveway approaches or pipe crossings of City Street.
I. Engineered Improvement Plans required for:
A. Street Improvements
J. Pay Plan Check and Inspection Fees as determined from Improvement
. Plans.
K. Enter into Improvement Agreement for required improvements to be
completed within one (1) year of receiving Final Approval.
L. Post bond to guarantee completion of the required improvements.
M. Cooperate with Saratoga Fire District in effort to install conduits
to Traffic Signal Controller of Saratoga Avenue /Saratoga - Sunnyvale
Road.
III. SPECIFIC CONDITIONS - INSPECTION SERVICES DIVISION
A. Geotechnical investigation and report by licensed professional
1. Foundation
B. Prior to issuance of Building Permits plans to be reviewed by
geotechnical consultant.
C. Prior to issuance of Building Permits detailed on -site improvement
plans showing:
1. Grading (limits of cuts, fills; slopes, cross - sections, existing
and proposed elevations, earthwork quantities)
2. Drainage details (conduit type, slope, outfall, location, etc.)
3. Retaining structures including design by A.I.A. or R.C.E. for
walls 3 feet or higher.
D. Prior to issuance of Building Permits existing structures to conform
to current codes. Licensed engineer or architect to submit report
of deficiencies.
IV. SPECIFIC CONDITIONS - COUNTY SANITATION DISTRICT NO. 4
A. This property is connected to the sanitary sewer.
V. SPECIFIC CONDITIONS - SARATOGA FIRE DISTRICT
A. Emergency Access. For Emergency access purposes, extend parking area
to property to the North, North East. Keeping access free of all .
obstructions.
Report to Planning Commission 11/30/81
SDR -1510, Oudewaal Page 4
B. Curves. Driveway shall have a minimum inside radius
* of 42 feet or other radius as approved by the Fire District.
C. Provide 15 foot clearance over the road or driveway
(vertical) to building site and remove all limbs, wires
or other obstacles.
VI. SPECIFIC CONDITIONS - SANTA CLARA VALLEY WATER DISTRICT
A. Right -of -way, as shown on map submitted by the District,
should be transferred to the District. The Real Estate
Division shall be contacted to arrange for transfer of
right -of -way.
B. Creek bank should be stabilized. Alternative materials
* other than concrete sack, such as turfstone or other
aesthetic materials, shall be considered. Placement
to be approved by the District.
C. Building shall be designed so it does not transmit excessive
loads to the creek bank and cause bank failures.
D. All drainage from the lot should also be directed away
from creek banks. If an outfall is required, the district
will furnish details of an acceptable outfall.
E. Any fence to be installed between the development and the
creek shall be reviewed and approved by S.C.V.W.D. and
the City. Fence maintenance will be the responsibility
of the property owner.
F. Applicant shall, prior to Final Map Approval, submit plans
showing the location and intended use of any existing
wells to the S.C.V.W.D. for review and certification.
* G. Site grading and improvement, including bank stabilization and
outfall details, shall be submitted to S.C.V.W.D. for
review and issuance of a permit prior to start of
construction.
VII. SPECIFIC CONDITIONS - PERMIT REVIEW DIVISION
A. Design Review Approval required on project prior to
issuance of permits.
B. Any modifications to the Site Development Plan shall
be subject to Planning Commission Approval.
C. The applicant shall landscape all portions of the public
right -of -way that are to remain unimproved. Landscaping
and irrigation plans shall be submitted to the Permit
Review Division for review and approval. Landscaping
and irrigation improvements shall be installed and es-
tablished within 90 days of completion of the right -of -way
Report to Planning Commission
SDR -1510, Oudewaal
improvements.
11/30/81
Page 5
D. The applicant shall enter into a Landscape Maintenance
Agreement with the City for those landscaped areas within
the public-right-of-way.
E. Applicant shall record an easement or use some other
approved method to allow the proposed parking encroachment
on the adjacent western property.
F. The results of the site's Geotechnical Investigation shall
be reviewed and approved by the City Engineer and City
Geologist prior to issuance of building permits.
* G. The size of the building will be dependent upon suf-
ficient parking in compliance with Ordinance standards.
* H. .The applicant shall submit a revised Site Development
Plan showing location of garbage dumpster for Staff
review and approval.
Approved:
n Michael Flores
Assistant Planner
MF:jd
P.C. Agenda: 12/9/81
* Modified 12/09/81 Planning Commission Meeting.
-MEMORANDUM
CITY OF SARATOGA
TO: CITY COUNCIL
FROM: DIRECTOR OF COMMUNITY _DEVELOPMENT.
SUBJECT: Status Report for Building Site Approval
All conditions for Building Site Approval SDR -1510 , Martin oudewaal
(have) (hW) been met as approved by the Planning Commission on 12 -09 -81
Listed below are the amounts, dates and City receipt numbers for.all required
items:
Offer of Dedication Yes
Date
Submitted
11 -20 -84
Record of Survey or Parcel Map Yes
Date
Submitted
11 -20 =84
Storm Drainage Fee $1559.60 Date Submitted
10 -9 -84
Receipt
# 6254
All Required Improvement Bonds 14,968
Date
Submitted
11 -2 -84
Receit _
All Required Inspection Fees 2096.16
Date
Submitted
10 -9 -84
Receipt #_6254
Building Site Approval Agreement Yes
Date
Signed
10 -9 -84
Park and Recreation Fee N/A
Date
Submitted N/A
Receipt#
It is, therefore, the Community Development Department recommendation that
(C? #j Building Site Approval for Martin Oudewaal
SDR- be granted.
If Conditional Building Site Approval is recommended, it shall become un-
conditional upon compliance with the following conditions:
Condition(s) Reason for Non - Compliance
n
Robert-S. S oo
Director of Community Development
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Initial:
AGENDA BILL NO: % 3� Dept. Head:
DATE: November
27,
1984
City
Atty: UVIr
DEPARTMENT: Parks
----------------------------------------------------
&
Buildings
City
Mgr:
------ - - - - --
SUBJECT: Acceptance and Acknowledgement of Labor
Issue Summa
Mr. Dale McIntyre refurbished the redwood signs located in Quito,
Congress Springs, Brookglen, Foothill, Wildwood, and Gardiner
Parks, and at the Historical Site, and in front of the Community
Center. He sanded, filled in holes, redid letters, and painted
each with waterproofing and log oil, and repainted all the
letters using 3 to 4 coats in most cases. The material costs
borne by Mr. McIntyre amounted to approximately $150 and labor
was in excess of 100 hours. If we had done this by a sign
company we could figure time at between $20 -30 per hour and our
own crews at around $15 per hour, so there was a substantial
savings in both material and labor to the City.
The signs have never looked so good even when they were new. Our
maintenance will be much easier now that they have been treated
and painted so well, their appearance is a real plus to
identifying these areas and their longevity is enhanced
tremendously.
Recommendation
Accept and acknowledge this contribution by way of a letter from
the mayor.
Fiscal Impact
Savings of between $1500 - $3000
Exhibits /Attachments
None.
Council Action
12/5: Approved 5 -0.
1
AGENDA BILL N0: 3 q
DATE: November 22, 1984
DEPARTMENT: Parks & Buildings
Initial:
Dept. Head:
City Atty:
City Mgr:
SUBJECT: Acceptance and Acknowledgement of Labor at Hakone
Issue Summary
Dave Gubler of San Jose, for his Eagle Scout Project of Troup
536, planned, implemented, and completed refurbishing portions of
the picnic area at Hakone Gardens.
Dave, with his• volunteers, installed approximately 450' of new
header board with stakes, placed decomposed granite in the four
picnic table areas, and spread approximately 1100 square feet of
pea gravel for the walkway through the picnic area.
The job was completed very professionally, improved the area very
visibly and saved the City approximately 50 man hours of labor.
Recommendation
Accept and acknowledge this contribution by a letter from the
mayor.
Fiscal Impact
None.
Exhibits /Attachments
None.
Council Action
12/5: Approved 5-0.
'7 Initial:
AGENDA BILL NO: /� Dept. Head:
DATE: November 22, 1984 City Atty:
DEPARTMENT: Parks & Buildings City Mgr: -
---------------------------------------------------------- - - - - --
SUBJECT: Acceptance and Acknowledgement of Labor
Issue Summar
David Gorman of Saratoga, for his Eagle Scout Project of Troup
535, planned, implemented, built, and installed three additional
picnic tables on the Community Center picnic area.
David, with his scout volunteers built the tables, bolted them
together, attached the support pipe, dug the holes, placed and
levelled the tables, poured concrete around the support posts,
and painted them.
The project was completed in a very professional manner and saved
the City approximately 160 man hours of labor. The tables have
almost doubled our seating capacity, are a permanent asset to our
outdoor area, and will be enjoyed for years to come by all users
of the Community Center.
Recommendation
Accept and acknowledge this contribution by way of a letter from
the mayor.
Fiscal Impact
None.
Exhibits /Attachments
None.
Council Action
12/5 Approved 5 -0.
• CITY OF SARATOGA
Initial:
AGENDA BILL NO. ��'' I Dept. Hd.
DATE; 11/26/84 (12/5/84) C. Atty. _
DEPARTMENT: Community Development C. Mgr.
Sua=: Denial of Business Licenses for "Pick and Cut" Christmas Tree Lots at 13650
Saratoga- Sunnyvale Road and 21511 Big Basin Way
Issue Summary
Mr. August John Boisseranc applied for business licenses to allow "pick & cut" Christmas tree
lots at his residence at 13650 Saratoga- Sunnyvale Rd. and at.21511 Big Basin Way.
The Saratoga - Sunnyvale site is zoned R -1- 12,500. The selling of Christmas trees is neither
a permitted or conditional use in R -1 districts. Therefore, staff denied Mr. Boisseranc's
request for a business license. (We have explained to Mr. Boisseranc that it is possible for
him to cut all of the trees and transfer them to an appropriate location for selling of
Christmas trees.
The site on Big Basin Way is zoned NHR. This zoning district also does not specifically allow
Christmas tree lots. However, staff checked with the Planning Commission to see if "plant
nursery" (allowed as a conditional use) could be interpreted to include Christmas tree lots.
It was the consensus of the Commission that it was not. Therefore, we have also denied his
request at 21511 Big Basin Way.
Recommendation
Uphold the denials of the business licenses.
Fiscal Impacts
Loss of a small amount of sales tax and business license fees.
Exhibits /Attachments
1. Appeal Letter
2. Business License Applications
3. Location Map
4. Minutes for interpretation of plant nursery dated 10/24/84
Council Action
12/5: Appeal denied 4 -1 (Clevenger opposed).
Name of Appellant:
Address:
Telephone:
Name of Applicant:
Project File No.:
Project Address:
Project Description:
RECEIVED
NOV 06 1984
COMMUNITY DEVELOPMENT
APPEAL APPLICATION
Date Received:
Hearing Date:
Fee :
CITY USE ONLY
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Decision Being Appealed:
Grounds for the Appeal (Letter may be attached) : �e.P
* r�ell nt's ignature
*Please do not sign this application until it is presented at the
City offices. If you wish specific people to be notified of this
appeal please list them on a separate sheet.
THIS APPLICATION MUST BE SUBMITTED WITHIN TEN (10) CALENDAR DAYS OF
THE DATE OF THE DECISION.
November 5, 1984 Recelveo
Nod Og 1984
T0: Plannin
Saratoga OOMMUNIrr piVROL'MEIVT
13777 Fruitvale Avenue
Saratoga, California 95070
RE: Denial of Application for Business License
August John Boisserance hereby appeals from the
denial of his application of his business permit to sell
Christmas trees. A copy of his application and a copy of
the denial thereof is attached.
The grounds for this appeal are:
1. The raising of fruit and nut trees;
vegtables, and horticultural specialties is permitted under
Saratoga City Code Sec. 3, Permitted Uses.
2. Horticulture is defined in Websters
Dictionary as "The science and art of growing fruits,
vegtables, flowers and ornamental plants ".
3. Plants are defined in Websters Dictionary as
"Any of the Kingdom (Plantae) of living beings, typically
lacking locomotive movement or obvious nervous or sensory
organs, and possessing celluose cell walls."
4. The growing of Christmas trees is the
engagement in horticulture.
5. Christmas trees are ornamental plants and as
such are horticultural specialties.
6. The right to grow includes the right to
harvest.
7. The applicant's method of harvesting his
Christmas trees is to have them harvested by the purchase of
his trees.
The denial of the application is to prevent the
applicant from harvesting his crops which obviously is an
unwarranted restriction upon the exceptions granted by the
City Code.
Respectfully submitted,
u
ust John Boisseranc
CITY OF SAL-Qql'UGA
13777 Fruitvale A iI L
Calendar Year Ending Saratoga, Ca. &607•
AFFIDAVIT FOR BUSINESS LICENSE
New /Renewal
INSTRUCTIONS FOR YEARLY RENEWAL: Complete and Sign Affidavit.
schedule on reverse side and enter - amount
top of page under Fee Paid ". Make Check Payable to the City of Saratoga.
affidavit with payment by January 9, 1983. PLEASE PRINT OR TYPE.
Business Firm Name: �-
C�z tt Phone Number
Location of Business:;
r & c treet C Y vStace,, Zip
C'
Nature of Business �— -
Original Start Date
Owner
Name
home Address
Owner
Name
Home Address
STATE BOARD OF EQUALIZATION NUMBER
CONTRACTORS: State License No.
Class Expiration Date-'
PLEASE INDICATE WHICH FEE SCHEDULE FROG
I REVERSE SIDE WAS USED: -
Classification A # of Employees
—' (equivalent full -time)
Classification B- of Peddlers or solicitors
Classification Cl: Type ---
YI of alleys, tables, seats, beds.
- Classification C2'(Contractors)
Y declare under penalty of perjury that this
information is true and correct to the best
of my knowledge.
Signfature an Tit e o
ate
F05- 77
I)pii can t
Zoning; Classification
Business Conforms to Zon
and Building Code
Code (Zone)
By
Processed by
License Nuelber
Receipt No.
Calendar Year Ending
CITY OF SA1 <,aWGA
13777 Fruitvale Av t �
Saratoga, Ca. 07
AFFIDAVIT FOR BUSINESS LICENSE
New /Renewal
Rio sv
• � j'ayyL
INSTRUCTIONS FOR YEARLY RENEWAL: Complete and Sign Affidavit. Compute tai;
to of schedule on reverse side and enter amount
p page under Fee Paid ". Make Check Payable to the City of Saratoga. R
affidavit with payment by January 9, 1983. PLEASE PRINT OR TYPE.
Business Firm Name:
Phone Ilumber ,
Location of Business :,Z'3 �� �; p � n ��� Sv /U`/rf -r c
Number & Street ` �CJ STO/"i L��t ✓�i
. _ City State Zip
Nature of Business
Original Start Date
Owner
ame
Owner
ome Address
Name Home Address
STATE BOARD OF EQUALIZATION NUMBER
CONTRACTORS: State License No.
Class Expiration Date.
PLEASE INDICATE WHICH FEE SCHEDULE FROM 1 P.EVERSE SIDE WAS USED: -.
Classification A # of Employees 10
P Y (equivalent full -time)
Classification B- # of Peddlers or solicitors
Classification Cl: Type of alleys, tables, seats, beds.,
- Classification C2'(Contractors)
I declare under penalty of perjury that this
information is true and correct to the best
of Ley knowledge.
�/41gnat r'e and Tit e of Applicant
x`7-12 —�"/
Date
F05- 77
Zoning Classification
Business Conforms to Zoni
and Building Code
Code (Zone)
By
Processed by
License Number
Receipt No.
r'ri /111 fu i G
4"
CHO D A rn
13777 FRUITVALE AVENUE • SARATOGA, -CALIFORNIA 95070
OAOO
COUNCIL MEMBERS:
Permit Review
:
OFFICE
Linda Callon
Martha Clevenger
Virginia Fanelli
Joyce Hlava
David Moyles
October 26, 1984
Mr. A. Boisseranc
13650 Saratoga-Sunnyvale Rd.
,Saratoga, CA., 95070
Dear Mr. Boisseranc:
':'�Your'appl i cation for a business license for sale of Christmas trees in the
R-I-.12,500 zoning district at 13650 Saratoga -Sunnyvale Road has been denied.
Selling of Christma s trees is neither a permitted or conditional use in R
;,;,,;,..One- Family Residential Districts (R-1 Ordinance attached).
You may appeal this decision to. Planning Commission by filing a written
*
notice stating the grounds for your app eal. The appeal must be filed within
10 calendar days fo llowing the date of this notice.
"If you have any questions or would like to clarify the nature of the business
proposed, please contact me in the Planning Division.
Very truly yours,
Kathy --,erdus
Senior Planner
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,Planning Commission
Meeting Minutes 10/24/8
Mr. Halmquist (cont.)
Page 7
consensus to have Staff: and the City Attorney review the ordinance to see if
the interpretation can be made so that a variance would not be needed.
COMMUNICATIONS
Oral
1. Staff indicated that in the NHR zoning district there is a conditional
use called "plant nursery ", which excludes sales of items other than plant
materials. They reported that they have a request for a Christmas tree farm
in that area, and they question whether a Christmas tree farm would be the
same as a'plant nursery. Commissioner McGoldrick commented that she would be
opposed to Christmas tree sales in that location because of the traffic. She
added that the sale of Christmas trees is an intense use. After discussion
there was a consensus that a Christmas tree farm that sells trees is not the
same as plant nursery. Chairman Siegfried commented that if the applicant
wants to pursue the subject further, lie should come formally before the Commis-
sion with plans as to location and parking, etc.
2. Chairman Siegfried thanked the Saratoga News for attending, and the
Good Government Group for attending and serving coffee.
ADJOURNMENT
It was moved and seconded to continue the meeting to a Regular Adjourned Meet-
ing on November 6, 1984 at 7:00 p.m.. The meeting ended at 9:58 p.m.
Respectfully s bmitted,
Robert S. Shook
Secretary
RSS:cd
�l
A=A BILL NO.
DATE: December 5, 1984
DEPARTMENT: Community Services
CITY OF SARATOGA
SUBJECT: Great Saratoga to Los Gatos Race
Initial:
Dept. Hd.
C. Atty.
C. Mgr.
Issue Summary
The Los Gatos Rotary Club would like to sponsor the Great Saratoga to Los Gatos
foot race on Sunday morning, January 13, 1985. The race will require the closure
of the Blaney Plaza access ro.ad for approximately two and a half hours, and a
temporary five (5) minute closure of Saratoga -Los Gatos Road's eastbound lanes.
Traffic control would be provided by the Sheriff's Department in Saratoga.
Recommendation Staff recommends Council approve the race conditioned on the following:
a. That the Los Gatos Rotary Club obtain a certificate of insurance naming the
City of Saratoga as additionally insured.
b. That an Encroachment Permit be obtained from the California Department of Trans-
portation (Caltrans) for the race.
c. That all traffic matters be handled by the Sheriff's Department with any excess
costs to be borne by the race's sponsors.
Fiscal Impacts
None
Exhibits /Attachments
1. Letter dated 11/5 from Los Gatos Rotary to City 6. Flyer announcing race
2. Response dated 11/16 .7. Maps showing race route
3. Letter dated 11/16 from Club to City
4. Letter dated 11/15 from Club to Sheriff
5. Letter dated 11/21 from Club to City
Council Action ,
12/5: Approved 5 -0.
i
1v
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A
A•
REPORT TO MAYOR AND
CITY COUNCIL
DATE: 11/27/84
COUNCIL MEETING: 12/05/84
SUBJECT: Great Saratoga to Los Gatos Race
Purpose
The Rotary Club of Los Gatos is requesting Saratoga's approval of
their Great Saratoga to Los Gatos foot race to be held on Sunday,
January 13, 1985, beginning at Blaney Plaza at 8:00 a.m. and
extending down Highway 9 to a termination point in Los Gatos.
City Council approval of the race would include authorization for
the access lane between Blaney Plaza and Corinthian Studios
(easterly of Big Basin Way) to be closed from 7:00 to 9:30 a.m.
and for the temporary closure of the eastbound lane of Highway 9
for approximately five (5) minutes just after the race begins.
Analysis
The Great Saratoga to Los Gatos foot race (formally known as the
"Great Race ") has become a community tradition and was sponsored
by the Los Gatos Rotary Club for the first time last year.
Generally, approximately 1,500 runners participate in the event.
The Club anticipates raising approximately $5,000 which will be
used for a variety of public benefit projects in Saratoga and Los
Gatos.
The staging area for the race would be the parking lot by Downey
Savings and Loan Association. Staging would begin at 7:00 a.m.
The race itself would begin at 8:00 a.m. by Blaney Plaza (corner
of Big Basin Way and Saratoga -Los Gatos Road). The race would
continue eastbound on Highway 9 through Monte Sereno to its
termination point on Massol Avenue in Los Gatos.
Traffic control would be provided by the Sheriff in Saratoga and
Monte Sereno and by the Los Gatos Police Department in Los Gatos.
In Saratoga, the access road connecting Big Basin Way with
Saratoga -Los Gatos Road would be closed for approximately two and
a half hours, and the eastbound lane of Highway 9 along Saratoga -
Los Gatos Road for five (5) minutes shortly after the race begins.
After five (5) minutes, the need for the closure of Highway 9
diminishes since the runners "thin out" and are able to run along
the shoulder of the road allowing for the restricted flow of
traffic throughout the rest of the race.
Conclusion
The Los Gatos Rotary Cluy would like to sponsor the Great
Saratoga to Los Gatos foot race on Sunday morning, January 13,
1985. The race will require the closure of the Blaney Plaza
access road for approximately two and a half hours, and a
temporary five (5) minute closure of Saratoga -Los Gatos Road's
eastbound lanes. Traffic control would be provided by the
Sheriff's Department in Saratoga. Staff recommends Council
approve the race conditioned on the following:
a. That the Los Gatos Rotary Club obtain a certificate of
insurance naming the City of Saratoga as additionally
insured.
b. That an Encroachment Permit be obtained from the California
Department of Transportation (Caltrans) for the race.
C. That all traffic matters be handled by the Sheriff's
Department with any excess costs to be borne by the
race's sponsors.
Todd W. Argow
Community Services Director
jm
CIS',
LOS GATOS LODGE, 50 SARATOCA AVENUE
LOS GATOS, CALIFORNIA 95030
November 5, 1984
Ma'y'or Fanelli and City Council
City -of Saratoga
13777 Fruitvale Avenue
Saratoga, California 95070
Dear.Mayor Fanelli and Council Members:
RECEIVED
NOV " 1984
CITY w.0ejo qFp
The Rotary Club of Los Gatos has recently announced our intention to again
sponsor "The Great Saratoga to Los Gatos Race" (formerly.known as "The Great
Race "). The members of our Rotary Club believe that the race has become an
important community tradition which should be upheld and continued. The Los
Gatos Athletic Association will assist our club in the timing.
We have selected January 13, 1985 as the date for the next years race. We
respectfully solicit the permission and support of the City of Saratoga.
We request the closure of the street on the west side of Blaney Plaza from Big
Basin to Highway 9 from 8:00 a.m. to 10:00 a.m. An outline of the race is
enclosed with this letter.
Thank you for your consideration in this matter.
Sincerely,
William H. Cilker
President
Rotary Club of Los Gatos
cc: Wayne Dernetz
City Manager
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OFFICE:
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
November 16, 1984
Mr. William H. Cilker, President
Rotary Club of Los Gatos
Los Gatos Lodge
50 Saratoga Avenue
Los Gatos, CA 95030
Dear Mr. Cilker:
COUNCIL MEMBERS:
Linda Callon
Martha Clevenger
Virginia Fanelli
Joyce Hlava
David Moyles
This is in response to your letter of November 5, 1984, to the
Saratoga City Council members requesting closure of the west side
of Blaney Plaza between Big Basin Way and Highway 9 from 8:00
a.m. to 10:00 a.m. on January 13, 1985.
The City Council will consider your request on the evening of
December 5, 1984, during their regular meeting. The Council
meeting will begin at 7:00 p.m. in the Civic Theatre located next
door to Saratoga City Hall.
Please be advised that, before we can continue processing your
request, we need a map of the proposed race route, together with
an estimate as to the number of participants and spectators you
anticipate being involved in this activity. Upon receipt of this
information, we will do everything possible to accommodate your
request.
Do not hesitate to contact me if you have any questions.
Sincerely,
Todd W. Arg�r
Community Services Director
Jm
cc: J. Wayne Dernetz, City Manager
Z-" &(4d a� 4od Gatad,
LOS GATOS LODGE, 50 SARATOGA AVENUE
LOS GATOS, CALIFORNIA 95030
'..r it ... �.J '•, t�,)':�
Mr. Todd Argow November_ 16, 1984
Director of Community S^rvicns
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Todd:
This letter is to provide the information you requested on
the January 1.3, 1985 Great Saratoga -to -Los Gatos Race.
1. A map of the race course is attached. The start is at
Blaney Plaza (P.M. 7.4). The course follows Highwav 9
to Massol Avenue (P.M. 10.88) where it turns onto local
streets to finish.
2. Last,year's race involved approximately 1500 runners. This is really a short fun "run for some and contest of
speed amongst other local athletes. T7e don't therefore
draw large numbers like high profile marathons.
Last vear there were no spectators along the course.
Approximately 200 -300 supporters joined the runners at
the start.
3. The only road really closed is the access lane between
Blanev Plaza and Corinthian Studios easterly of Bia ?basin
Wav where the race start is staged. Bevond this there
is really not a closure of anv roads per se. There is
rather a need only to control traffic. At worst, tr.a..f.fic
at streets may be held 5 minutes with similar delays for
traffic eastbound on Highway 9. This is the case for
the following reasons:
a) The number of runners is kept at a reasonable
level.as previously discussed.
b) The race is short so most of the runners finish
in under.20 minutes.
c) Slower runners can stay in the road shoulders
and are spread out to the extent they don't
affect traffic.
Mr. Todd Argow
November 16, 1984
Page Two
4. I will contact Cal Trans for their approval to run the
race and keep You informed.
5. We have requested extra Sheriff's Dept personnel to
provide traffic control and security. Attached is a
copy of the request to Lt. Wilson. I will he their
contact before and during the race.
6. A certificate of insurance will be provided to you
before January 1, 1985. Please let me know if I
can do anything further.
Very truly yours,
Donald C. Wimberly
Enclosure
DCW /ln
r
o�
I
LOS GATOS LODGE, 50 SARATOGA AVENUE
LOS GATOS, CALIFORNIA 95030
Lt. Robert Wilson November 15, 1984
Santa Clara County Sheriff's Dent
14374 Saratoga Avenue
Saratoga,. CA 95070
Dear Lt. Wilson:
This letter is to request special services from the Sheriff's
Dept for traffic control and general race safety and security for
the 1985 running of the Great Saratoga to Los Gatos Pace along
Highway 9 within the City of Saratoga, Cite of Monte Se.reno and '
unincorporated areas.
Approval from the City of ?Monte Sereno and city of Saratoga
has been requested.
The following information is *provided:
1. DATE: Sunday, January 13, 1945
2. TIME: Registration - 7:00 Al ".
Race - 9:00 IM Start
Estimated finish of last runner_ - 9 :45 A.'
3. LOCATION: Registration - Parking lot at DnT7nev Savings;
14411 Big Basin Way.
Staging Area - Street along westerly side of
Blanev Plaza.
Starting Line - Blanek,r Plaza at Th,7v 9.
Route - One eastbound lane of Hwy 9 from Rica
Basin Way to *Iassol Tve in Los Catos.
4. Other Information:
* Los Gatos Police nept ,Till handle traffic control
and security within the Town limits.
* Los Gatos Rotary Club N•?ill provide civilan race
monitors at each cross street along the.race course
during the race.
V,
Lt. Robert Wilson
November 15, 1984
Page Two
Your point of contact with the race committee will
be:
Don Wimberly
Office - 354-7635
Home - 356-3336
Office Address - 18041 Saratoga-Los Gatos Rd
As in last year's race we understand you will bill us actual
cost of officers used beyond normal staffing.
Very truly yours,
John Colwell
Race Chairman
JC/rp
cc: Todd Argovi, City of Saratoga
A)
0�
I
LOS GATOS LODGE, 50 SARATOGA AVENUE
LOS GATOS, CALIFORNIA 95030
November 21, 1984
Mr. Todd W. Argow
Community Services Director
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA. 95070
Dear Mr. Agow:
Thank you for your letter of November 16, clarifying your approval
process for the Great Saratoga to Los Gatos Race sponsored by the Los
Gatos Rotary Club.
Attached hereto are two maps of the proposed route which will start
at the corner of Big Basin Way and Highway 9, and finish on North
Santa Cruz Avenue near Nicholson in Los Gatos. Also enclosed is a
copy of our flyer for the race.
If you need any additional information, please contact me at an early
date. Direct the letter to me in care of Cilker Orchards, 1631
Willow Street, Suite #225, San Jose 95125. I will plan to be present
at your Council Meeting on December 5.
Thank you in advance for your cooperation.
run in the race.
Yours truly,
William H. Cilker
President
Los Gatos Rotary Club
I hope you will plan to
T H E G.R E A T S A R A T O-G A T O L 0 S G A T 0 S R AC E
PROPOSED DATE:
STARTING POINT:
FINISH LINE:
STARTING TIME:
SPONSORED BY:
THE ROTARY CLUB OF LOS GATOS
a
Sunday, January 13, 1985.
Saratoga -Los Gatos Road at Big Basin Way in Saratoga.
Santa Cruz Avenue between Nicholson Avenue and Bean Avenue in
Los Gatos.
9:00 a.m.
DURATION: The slowest runners should finish no later than 10:15 a.m.
All street closures would be over by that time.
PRE -RACE ACTIVITIES: In Saratoga, race day registration will take place in the
parking lots of Downey Savings and Pacific Valley Bank. In
Los Gatos, the finish line and chutes will be set up along
Santa Cruz Avenue between Nicholson Avenue and Bean Avenue.
RACE DESCRIPTION: The length of the race is approximately 3 and 3/4 miles. The
runners will run along the southerly edge of Saratoga -Los
Gatos Road from the starting line to Santa Cruz Avenue, then
south on Santa Cruz Avenue to the finish line. Finish chutes
will take the runners around the corner on Bean Avenue and
back north through the alley. Awards and other post -race
activities will take place in the Downey Savings parking lot.
The Los Gatos Athletic Association will assist our club in
the timing.
LITTER CONTROL:
CONTRTETITOR
At the starting line, registration officials and starters
will check for and remove litter before leaving the area. At
the conclusion of the awards activities, all litter will be
removed. Race monitors along the course will check for
litter after all runners have cleared their area.
Saratoga Savings.
G�ug OF LOS
All
PRE- REGISTRATION:
A 9
Q Saratoga 9 To January 11, 1985,
0 (n Or SdV9�1 • Fee, including T- Shirt, S9.00
T -Shirt Only, $7.00
and Loan Association
• DAY OF RACE REGISTRATION:
$ 10.00
• Checks payable to:
Uft
®��� Los Gatos Rotary Club
LOCATIONS:
WRkAT KAV C • Runners Factory
51 University Avenue, Los Gatos
sponsored by • Saratoga Fire Station
pp ®® Corner Saratoga Avenue &
®� � � ®� ��� �� , l u b Highway 9
l� • Saratoga Savings and Loan
San at0oma Sa �I ®�
ins and Loan Saratoga Avenue & Payne
OFFICIALS:
This 3.85 mile course has
Sunday o January 13, 1955 • Rain ®r Shine been charted by the
Los Gatos Athletic Association
SARATOGA TO LOS GATOS who will officiate.
TROPHIES:
START TIME: 9 AM ALL DIVISIONS
Registration open 7 AM
START: SARATOGA CONTRIBUTORS:
Corner of Big Basin Way & . Saratoga Savings and Loan
Highway 9 • Los Gatos Athletic Association
FINISH: LOS GATOS • Los Gatos Rotary Club
North Santa Cruz Avenue
REFRESHMENTS AVAILABLE
NOTE: Pre - registration ends January 11, 1985. Runners may register the day of the race. Take
this entry form and a check payable to: LOS GATOS ROTARY CLUB to any of the (3) locations
listed above.
DIVISIONS
(Check One)
MALE FEMALE
NAME
❑
13 & under ❑
❑
14 -18 ❑
ADDRESS CITY ZIP
❑
19 -29 ❑
❑
30 -39 ❑
PHONE SEX AGE (Day of race)
❑
40 -49 ❑
In consideration of the acceptance of my entry, I do hereby, for myself, my heirs, executors and ad-
❑
50+ ❑
mini strators, waive, release and forever discharge any and all rights and claims for damages which I may
or hereafter may accrue against Rotary, Saratoga Savings and Loan, Los Gatos Athletic Club, Cities of
Saratoga, Monte Sereno, Los Gatos & Santa Clara County or any other coordinating groups, agencies or
persons as a result of this race. I certify that I am physically fit and sufficiently trained for this competition,
❑ PRE - REGISTRATION $9.00
and that my physical condition for participation in this type of event has been verified by a licensed
medical doctor during the last six months.
❑ LATE
REGISTRATION $ 10.00
SIGNATURE DATE Make checks payable to:
Los Gatos Rotary Club (no refunds)
PARENT OR GUARDIAN SIGNATURE IF UNDER 18
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wINIbH LOS GATOS
CITY OF SARATOGA
AGENDA BILL NO ! 43
DATE: 11/27/84
DEPARTMENT: City Clerk
Initial:
Dept. Hd.
i.,
SUBJECT: Resolution Ordering Abatement of a Public Nuisance by Removal of Hazardous Weeds
Issue SunTary
The attached resolution represents the second step in the weed .abatement process for this
season. The County has sent the owners of the'350' parcels requiring weed abatement notices
informing them that the weeds must be abated, either by the owners or by the County. The
notice also informed them that they may present objections at tonight's public hearing.
Recommendation
Conduct public hearing.
Adopt attached resolution ordering abatement. (If Council wishes to remove any parcel
from the list, it may do so by motion.)
Fiscal Impacts
None to City. County recovers its costs from administrative portion of fee charged.
Exhibits /Attachments
Resolution.
List of parcels requiring weed .abatement (available at City Clerk's office).
Correspondence received, if any.
Council Action
12/5: Approved Resolution 2200,. 5-0.
I
CITY OF SARATOGA
Initial:
AGENDA BILL NO. Dept. Hd.
DATE: 11/27/84 (12/5/84) C. Atty._
DEPARTMENT: Community Development C. Mgr._
---------------------------------------------------------------------- - - - --r
SUBJECT: V -662 - DeVos, 14681 Farwell Ave.
Issue Summary
to The wall of the residence has been built along the 20 ft. side yard setback line. The
residence has several sliding glass doors along the eastern facade.
2. A 10 ft. privacy wall was constructed 11.5 ft. from the side property line (in the r.equirec
side yard setback area) during construction of the residence. The maximum allowed height
of a wall, fence or hedge in a setback area is 6 ft.
3. The property to the east is at a higher elevation.
Recommendation
Conduct the required public hearing and based on the information presented determine whether
to grant or deny the appeal.
Fiscal Impacts
None
Exhibits /Attachments
1. Appeal Application 6. Correspondence Received on Project
2. Staff Reports dated 10/3/84 & 3/17/82
3. Resolution V -662 -1
4. Planning Commission Minutes dated 10/10/84 & 10/24/84
5. Exhibits
Council Action
12/5: Denied appeal 3 -2 (Callon, Hlava opposed).
RECEIVED
NOV 02 1984
COMMUNITY DEVELOPMENT
Name of Appellant:
Address:
Telephone:
Name of Applicant:
Project File No.:
Project Address:
Project Description:
APPEAL APPLICATION
C/ FAY
4�11 �d� If
Decision Being Appealed:
Date Received
Hearing Date:
Fee
oa
CITY USE ONLY
Grounds for the Appeal (Letter may be attached):
ialy ��lYlil�
*Please do not sign this application until it is presented at the
City offices. If you wish specific people to be notified of this
appeal please list them on a separate sheet.
THIS APPLICATION MUST BE SUBMITTED WITHIN TEN (10) CALENDAR DAYS OF
TH1r DATE OF 'fHE DCC SIOtJ.
�'J
STOWERS ASSOCIATES /ARCHITECTS INC.
RECEIVED
1. NOV 2 1 1984
COMMUNITY DEVELOPMENT
November 20, 1984
City Council
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Gentlemen:
We are appealing the decision of the Planning Commission
regarding our request for a variance for a fence height
at the DeVos house in Saratoga.
The reason for our appeal is we believe the Planning Com-
mission erred in their failure.to find adequate circumstances
to justify the variance. We believe that the extreme steep
ness of the site which places the neighbor's property at an
elevation 16 ft. higher than the DeVos property is adequate
justification for the height of this fence in order to-pro-
vide privacy for the bathroom area.
We would like to have an.opportunity to present drawings
and photographs to you to support our appeal.
Thank you for your consideration.
Very truly yours,
Richard Stowers, AIA
RS:sr
CC: Paul DeVos
Richard Stowers, AIA
I 1978 The Alameda
San Jose, Calif. 95126
1. (408) 247 -1416
C
iiiiiiiiiiiiiiiiiiiji111111111111111111 1111
REPORT TO PLANNING COMMISSION
DATE: 10/3/84
Commission Meeting: 10/10/84
SUBJECT: V -662 - J.P. & Geertie DeVos, 14681 Farwell Ave.
ACTION REQUIRED: Variance Approval to allow a 10 ft. privacy wall in the side yard setback,
11.5 ft. from the property line.
OTHER APPROVALS RECEIVED: Design Review Approval for the recently completed single family
residence was granted by the Planning Commission on March 24, 1982. Approval of the color
on the eastern (right) facade was given by the Planning Commission at the hearing on August
22, 1984.
PLANNING CLASSIFICATION
ZONING: R -1- 40,000
GENERAL PLAN: Single Family Residential - Very Low Density
SITE DATA
PARCEL SIZE: 37,156.7 sq. ft.
NATURAL FEATURES & VEGETATION: The site is characterized by gently sloping topography.
Wildcat Creek traverses the rear of the property. There are oaks, redwoods and pines
located on the property.
AVERAGE SITE SLOPE:
10.8%
GRADING: No grading is required since the privacy wall has been constructed.
ORDINANCE COMPLIANCE
SETBACKS: Front: N/A Rear: N/A
Left Side: N/A Right Side: 11.5 Ft.
HEIGHT: 10 ft.
IMPERVIOUS COVERAGE: 32% (35% maximum)
iiiiiiiiiiiiiiiiiiiji111111111111111111 1111
REPORT TO PLANNING COMMISSION
DATE: 10/3/84
Commission Meeting: 10/10/84
SUBJECT: V -662 - J.P. & Geertie DeVos, 14681 Farwell Ave.
ACTION REQUIRED: Variance Approval to allow a 10 ft. privacy wall in the side yard setback,
11.5 ft. from the property line.
OTHER APPROVALS RECEIVED: Design Review Approval for the recently completed single family
residence was granted by the Planning Commission on March 24, 1982. Approval of the color
on the eastern (right) facade was given by the Planning Commission at the hearing on August
22, 1984.
PLANNING CLASSIFICATION
ZONING: R -1- 40,000
GENERAL PLAN: Single Family Residential - Very Low Density
SITE DATA
PARCEL SIZE: 37,156.7 sq. ft.
NATURAL FEATURES & VEGETATION: The site is characterized by gently sloping topography.
Wildcat Creek traverses the rear of the property. There are oaks, redwoods and pines
located on the property.
AVERAGE SITE SLOPE:
10.8%
GRADING: No grading is required since the privacy wall has been constructed.
ORDINANCE COMPLIANCE
SETBACKS: Front: N/A Rear: N/A
Left Side: N/A Right Side: 11.5 Ft.
HEIGHT: 10 ft.
IMPERVIOUS COVERAGE: 32% (35% maximum)
Report to Planning Commiss(_ �.. 10/3/84
V -662 - DeVos, Farwell Ave. Page 2
SIZE OF STRUCTURE: Residence: 4,327 sq. ft.
Garage: 793 sq. ft.
5,120 sq. ft.
STAFF ANALYSIS: Variance Approval is required for a 10 ft. privacy wall that.was constructe
in the side yard setback on the east (right) side of the residence. The maximum allowed
height of a wall, fence or hedge in a setback area is 6 ft. The privacy wall was shown on
the Design Review plan but the height was indicated on one drawing as 8 ft. and on. another
as 6 ft. The wall was shown on the building permit plans, but no height was indicated. The
Building Inspector noticed the height of the wall during a framing inspection and advised th
applicant that variance approval was necessary, since the wall exceeds 6 ft. Staff has
measured the wall at 10 ft. rather than the 8�ft. shown on the drawings submitted for the
variance.
The eastern (right) facade of the residence, including the privacy wall, is painted a dusty
rose color. A neighbor had expressed concern regarding the color. At the'time of Design
Review, the applicant had indicated that the residence would be an earthtone color. The col(
was presented to the Planning Commission because of the complaint and the fact that a rose
color is not generally interpreted as an earthtone. The Planning Commission approved the
color.
The residence is built along the 20 ft. side yard setback line. The residence has several
sliding glass doors along the eastern facade. The wall is constructed to provide privacy
inside the residence. The privacy wall blends in with the facade of the .residence since it
is the same dusty rose color. The adjacent property to the east is at a higher elevation.
The residence and the wall are visible from various locations on the adjacent property.
Existing vegetation provides partial screening of the residence from some points on the
adjacent property..
FINDINGS
1. Practical Difficulty or Unnecessary Physical Hardship
A purpose of-the 6 ft. height limit on walls in the setback areas is to maintain people's
privacy at the same time as maintaining a rural, open atmosphere. The wall, since it
blends with the facade of the residence, conforms with this objective.
2. Exceptional or Extraordinary Circumstances
There are no physical exceptional or extraordinary circumstances to warrant variance
approval for a 10 ft. privacy wall in the side yard setback.
3. Common Privilege
The wall was constructed to provide privacy to the inhabitants of the new residence.
However, there are other ways to provide privacy rather than using a 10 ft. wall in the
setback area. Staff cannot make this finding.
4. Special Privilege
There are no exceptional circumstances to warrant approval of the variance. Granting
of the variance would constitute a granting of special privilege.
5. Public Health, Safety and Welfare
Staff noted no potential impacts to health, safety and welfare to the surrounding
properties from the 10 ft. wall.
Report to Planning Commission 10/3/84
V -662 - DeVos, Farwell Ave. Page 3
RECOMMENDATION: Staff recommends denial of the 10 ft. wall having been unable to make
findings #2, 3 and 4. If the Planning Commission determines that Variance Approval is
appropriate per Exhibits "B" and "C ", the necessary findings must be made and staff recom-
mends the following conditions:
1. Reduce the height of the wall.to 8 ft.
2. Install landscaping along the eastern (right) property line to screen and soften the
visual effects of the privacy wall. Plans shall be submitted for the review and
approval of the Permit Review Division.
Note: If Variance Approval is not granted, the wall will have to be removed or the height
of the wall will have be reduced to 6 ft.
Approved:
Lucille Hise
Planner
LH /dsc
P.C. Agenda: 10/10/84
"M:
• ... m
C
REPORT TO PLANNING COMMISSION
riry *(amended 3/24/82)
DATE:
3/17/82
DA F° �� Commission Meeting: 3/24/82
SUBJECT* A -814 De Voss, 14681 Farwell Ave
----------------------------------------------------------------------------
REQUEST: Design Review approval to construct a two story single family
dwelling and detached garage on an infill lot.
ENVIRONMENTAL ASSESSMENT: A Negative Declaration was prepared with the
site approval; SDR -1499.
PUBLIC NOTICING: Notice of this project was advertised in the newspaper,
posted on site and mailed to surrounding property owners.
GENERAL PLAN DESIGNATION: Very Low Density Residential
ZONING: R -1- 40,000
SURROUNDING LAND USES: Single family residential
SITE SIZE: 37,026 sq. ft.
SITE SLOPE: 13 %; slope at building site: 11%
HEIGHT OF STRUCTURE: 12', 18' maximum
SIZE OF STRUCTURE: First floor: 3,062 sq. ft. Second floor: 901 sq. ft.
Total: 3,963 sq. ft.
FLOOR AREA RATIO: Complies computed by the 4 -1- 20,000 F.A.R. Criteria,
4,851 sq. ft. is allowed.
IMPERVIOUS COVERAGE: 32.8 %, 47% is the maximum allowed
SETBACKS: Complies Front: 140' Right Side: 20' Left side: 20' 'Rear: 60'
GRADING REQUIRED: Cut: 137 Cu. Yds. Fill: 113 Cu. Yds. Cut-Depth: 4 Feet
Fill Depth: 4 Feet
Report to Planning K'-.iission
A -814, De Voss
3/17/82
Page Two
STAFF ANALYSIS: This project requires Design Review because it is an infill
lot and because it was a requirement of the tentative map. The site which
is gently sloping in topography i:s moderately vegetated with oak, redwood,
and pine. No trees are proposed to be removed for this project. The site
also contains two existing structures which are to be removed. One of the
structures is located in the S.C.V.W.D. easement for Wildcat Creek which
runs through the northwestern corner of.the property: The proposed structure
and garage are located outside of the easement. It should be noted that a
portion of the driveway lies on a private easement to the parcel to the rear.
Included with this report is a letter from the City Geologist who notes that
"No unusual geologic or soil conditions constrain the intended use of the
property. "
The proposed structure is a partial two story in a modular style. The
design is primarily horizontal with a low profile. The exterior materials
will consist of earthtone painted plaster with a hand dash finish.
The size of the structure is in conformance with the F.A.R. Criteria, as
well as all other applicable provisions of the design review ordinance
regarding height, bulk and preservation of the natural landscape.
RECOMMENDATION: Approve per Staff Report dated 3/17%82 and Exhibits "B" _ &_ "_C"
subject to the following conditions; prior to the issuance of building
permits:
1. Geotechnical investigation and report by licensed professional for;
I. geology, 2. soils and 3. foundation shall be submitted to the
Department of Inspection Services and the City Geologist for their
review and approval.
2. Detailed grading and drainage plans shall be reviewed and approved
by the Department of Inspection Services. Only these approved plans
shall be implemented during construction.
3. Any minor modifications to the pr000sed site development plan and
elevations shall require Community Development review and approval.
* 4. Applicant shall participate with the adjoining neighbor to remove bridge
located on the westerly property line.
Approved:
Sharon Lester, Planning Aide
SL:lt
P. C. Agenda: 3/24/82
*as modified at the Planning Commission Meeting 3/24/82.
VARIANCE
N
UM MD C
C ,t FILE NO.: V -662
RESOLUTION NO. V -662 -1
CITY OF SARATOGA PLANNING COMMISSION
STATE OF CALIFORNIA
WHEREAS, the City of Saratoga Planning Commission has received
the application of J. P. & G. DE VOS for a Variance to
allow a 10 ft. fence 7 ft. from the side property—line at 14681
Farwell Avenue
and
WHEREAS, the applicant (dxacsc) (has not) met the burden of proof
required to support his said application;
NOW, THEREFORE, BE IT RESOLVED that after careful consideration
of maps, facts, exhibits and other evidence submitted'in this matter,
the application for.the Variance be, and the same is hereby
(gat )c* (denied) subject to the following conditions:
Per the Staff Report dated October 3, 1984.
BE IT FURTHER RESOLVED that
�C�C�X�X�4s�X�tX�47�) (the Planning Commission could not
make all of the requisite findings), and the Secretary be, and is
. Y
hereby directed to notify the parties affected by this decision.
PASSED AND ADOPTED by the City of Saratoga Planning Commission,
State of- California, this 24th day of October 19 84
by the following roll call vote:
AYES: Commissioners Burger, Crowther, Harris, McGoldrick, Peterson,
Schaefer and Siegfried
NOES: None
ABSENT:None
ATTEST:
Q ��
1 ning Commission Page 4
eeting Minutes 10/10/84.,. r,
UP -568 (cont.)
Scott Carey, of Cornish F, Carey, discussed the sales tax revenue issue. He
also addressed the benefits their company provides to the community, other than .
sales tax, i.e. monetary and non - monetary benefits throughout the year.
Commissioner Peterson moved to close the public hearing. .Commissioner McGoldrick
seconded the motion, which was carried unanimously.
Commissioner Crowther indicated that he was going to move in favor of the
application. He stated that it does not really change the area and that par-
ticular sort of use,-and they have adequate 'parking. He moved to approve
UP -568, per the Staff Report dated October 4, 1984 and Exhibits "B" and "C",
making the following findings: He does not think it is inconsistent with the
General Plan and Zoning Ordinance for that particular parcel. It essentially
meets the objectives of the General Plan for the reasons stated by Mr. Carey and
because it doesn't really increase the non -sales tax base use in the center.
Commissioner Burger seconded the motion, which was carried 4 -2, with Commis-
sioners McGoldrick and Peterson dissenting.
10. V -662 -.J. P. & Geertie DeVos, Request for Variance Approval to allow a
10 ft. fence 7 ft. from the side property line at 14681 Farwell
Avenue, in the R -1- 40,000 zoninjz district
The application was explained by Staff, who stated that they are unable to
make the findings and recommend denial. They stated that if the Commission
wishes to approve the fence they have listed conditions, one of which states
that the height be no more than 8 ft. The correspondence received on the
project was noted.
The public hearing was opened at 8:24 p.m.
Richard Stowers, the architect, gave the history of the house and described
the fence. He indicated that the house above sits about 16 ft. higher than
this house. Mr. Stowers described the proposed landscaping, commenting that
they would be happy to meet with the neighbor. At Commissioner Crowther's
inquiry, Mr. Stowers stated that trying to screen the bathroom with vegetation
would take too long. He commented that if the Commission has any negative
feelings about the wall he would appreciate it if the Commission would go out
and.look at it.
It was noted that the Land Use Committee had walked the site previously in
connection with the controversy on the color of the wall, and at that time they
did not realize that the wall was constructed higher than it was supposed to be.
Commissioner Harris-stated that she feels strongly that there is no need for
that extra height and it was done knowingly. Commissioner Crowther agreed.
Commissioner McGoldrick moved to close the public hearing. Commissioner
Burger seconded the motion, which was carried unanimously.'
Commissioner Harris commented that she thinks it is inappropriate for the
Commission to condone this kind of action, and if the ordinances call for 6 ft.,
she feels that is what the Commission should deal with. She added that there
was a problem with the fence being on the plan at 8 ft., but it was not noted
in the report and it slipped by.
Commissioner McGoldrick commented that this was the area that she . was most con-
cerned about at the discussions regarding the color of the wall, she remem-
bers stressing the fact that there had to be a tremendous amount of vegetation
along that wall. She stated that she feels that something 10 ft. tall is
required there because of the bathroom and the location of the neighbor's
house. However, she would have preferred to see a wooden fence or something'
different.
Commissioner Crowther stated that he feels it could be screened with vegeta-
tion. Commissioner McGoldrick commented that this house is quite close; she
thinks there is a privacy problem here, and she feels that vegetation would
take too long. However, the materials the applicant used are just so in opposi-
tion to this whole beautiful wooded glen, and it looks awful.
Commissioner Burger agreed that the site is odd; the house sits far below the
house next door, and they are quite close. She added that she feels there is
a need for privacy there, and she also agrees that there should be a lot of
heavy landscaping on the outside of that wall. She suggested that maybe
@ - the wall could be reduced to 8 ft. and heavy landscaping put on the outside.
4 -
,nning Commission Page 5
.eeting Minutes 10 /10 /8•v
V -662 (cont.)
Commissioner McGoldrick suggested putting a wooden lath or fence -like structure
on the neighbor's side of that wall and the landscaping, leaving the wall.
Mr. Stowers indicated that they would be willing to build a 6 ft. fence on .
the property line. Staff suggested that, if the Commission feels this is a
viable solution, the applicant .should discuss this with the.adjacent property
owner. They explained that perhaps putting a 6 ft. fence up there may remove
the neighbor's view out towards the creek.
There was a consensus to continue this matter to a study session on.October
16, 1984 and the regular meeting of October 24, 1984. Chairman Siegfried
commented that Mr. Stowers should work with the next -door neighbors and
submit thoughts at the study session. It was determined that the individual
Commissioners will make an on -site visit.
MISCELLANEOUS
11. Anthony Thomas, 21401 Tollgate, Tract 6628, Consideration of Amendment of
CC&Rs regarding fencing
Staff explained the request. They indicated that if in fact the Commission
recommends to the City Council that such a condition be modified it,will trigger
a variance to the zoning to allow for the fencing of the entire perimeter of
this property. They commented that they find that that is inconsistent with
the zoning in this area and would recommend that the Commission not move to
recommend to the Council that the CC&Rs be changed.
Commissioner Crowther stated that he agrees with Staff in this'matter. Com-
missioner Burger gave a Land Use Committee report, describing the lot. She
commented that it was a tremendous lot to cover with fencing.
Mr. Thomas, the applicant, introduced his representative, Katherine Pereira.
She stated that it had been intended that the area be left as open as possible,
and a lot of the homes there have open fences and do enclose a large part of
their property. She summarized a letter from Roger Mano, attorney for the
developers, which stated that it was never the developers' intent that Mr.
Thomas would not have the privilege of erecting an open fence to enclose ani-
mals and establish safety precautions for small children. It indicated that
the developers, McBain $ Gibbs, are instituting steps to correct the CC&Rs on
this tract so that the 4,000 sq. ft. enclosed fence restriction applies only
to solid fences and not.open fences. Ms. Pereira explained the proposal for
fencing and submitted a site plan.
The City Attorney stated that the Commission should keep in mind the distinc-
tion between the City -zoned ordinances and the CC&Rs. lie explained that the
CC&Rs are the private restrictions applicable to the entire subdivision which
have been approved by the City and can only be modified or amended with the
consent of the City. lie indicated that this request seems to be an amendment
to the CC&Rs, which are for the benefit not only of the City, but all other
occupants of the subdivision. lie stated that the 4,000 sq. ft. restriction
is a requirement that is in the Zoning Ordinance, and the requirement was put
in the CC&Rs at the City's insistence; it was a condition of the subdivision
approval.
Bob McBain, the developer, commented that when they originally brought this
subdivision to the City there was some discussion about open fencing as opposed
to closed fencing. He noted that many of the lots have a chain link fence.
He explained that when those issues were brought up it was solid fencing'that
they were trying to keep from emcompassing the area, and lie believes the word
"solid" got omitted in the CC&Rs. Discussion followed on solid vs. open fenc-
ing.
The City Attorney commented that the ordinance per se does not make a distinc-
tion between solid vs, masonry, etc. Therefore, assuming that the City con -
sents to an amendment of the CC&Rs, the applicant would still need a variance;
and the fact that it is an open fence as opposed to a closed fence might have
a bearing on the Commission's inclination to allow more of an area to be
enclosed.
Commissioner Crowther expressed concern regarding setting a precedent for all
the hillsides. Commissioner Harris commented that there are a lot of chain
link fences around the homes that back up to Mr. Thomas' property. However,
they are in the back yards and the topography is such that the fences are
- 5 -
J
ling Commission Page 3
/:ing Minutes 10/24/8=,
The public hearing was opened at 8:18 p.m. Mr. McBain discussed the lots in
the subdivision, asking to further discuss the issues at the study session
Ab on November 6, 1984. Staff requested that Mr. McBain submit a letter, list-
ing the issues. Mr. McBain indicated that he will also meet with the neigh-
Ali bors .
Co) Commissioner McGoldrick gave a Land Use Committee report, describing this
10 lot and indicating that the committee was not disposed at all to even con -
mo• sider a two -story building on this site.
P1, It was noted that there will be an on -site visit on November 3, 1984. It
was directed that this matter be continued to the study session on November
It( 6, 1984 and the regular meeting of November 14, 1984.
The
Con 6• V -662 - J. P. $ Gertie DeVos, Request for Variance Approval to allow a
Pet 10 ft. fence 7 ft. from the side property line at 14681 Farwell
MCC Avenue, in the R -1- 40,000 zoning district; continued from Octo-
Rep ber 10, 1984
sec
Staff gave the history of the project and explained the request for variance.
Dis. They noted that they are unable to make the findings and recommend denial.
mis. Commissioner McGoldrick gave a Land Use Committee report, commenting that
conf mitigating the appearance of the wall to the satisfaction of everyone did
pub.' not seem to be a major problem. However, making the finding for a variance
seems to be the problem, and the committee explained again that situation to
Comr Mrs. DeVos.
Pro,
staff The public hearing was opened at 8:27 p.m.
tree
expI Mr. DeVos addressed the findings in the Staff Report. Regarding N2, Physical,
ing Exceptional or Extraordinary Circumstances, he stated that the wall is so
were close to the house -that it is virtually part of it. He commented that if
dorm the wall is removed entirely a blank wall of 20 feet will remain, the physical
frorq structure of the house itself. He described the bathroom and explained how
note the wall had been raised to 10 feet to provide privacy for themselves and the
neighbors. Relative to finding #4, Special Privilege, he stated that he does
Mark not feel that privacy is asking for a special privilege. Regarding k5, he
heig� commented that the neighbors really do not mind the height of the wall. hie
soli, asked that the variance be granted to ensure comfortable living conditions"
arch. for themselves and the neighbors.
Comm; Chairman Siegfried asked about possible things that could be done to mitigate
bilii the present view of the wall if the variance were granted, Dick Stowers,
strut the architect, submitted photographs of the site. Fie commented that this
concc is a hillside area where the house is built and the house that is located
it, to the east is 16 feet higher. He stated that the fact that it is on a hill-
Sion side is a mitigating factor. Fie discussed the topography of the area, the
copse existing landscaping and proposed landscaping. He indicated that they were
not adverse to putting in a fence, even though they do not feel it would help
Commi the situation.
Burge
Commissioner Schaefer commented that the applicants have indicated that they
Commi are not willing to compromise and change tine color whatsoever, and she feels
per t that, with it remaining pink and with no compromise on the height of the wall,
Exhib granting approval of it is very difficult. She stated that she feels that
that the color is a major concern of the neighbors. She added that if the wall
be pr were somewhat lowered it still would retain some privacy into the bathroom.
23.5
to be Discussion followed on possibly painting the wall an earth tone color. Mr.
Stowers commented that painting the wall a brown or an earthtone would not
help the appearance of the house. fie explained that the wall now tends to
- 3 -
SDR -1581 and A -1014 (cont,)
he believes that the Commission is not really
the roof line. Chairman Siegfried
looking at the
true usage of
T
noted that
visibility and the appearance of bulk. It was
the Commission's
directed that
concern is
this,
be placed on the agenda for the study session
on November 6,
matter
1984 and the
regular meeting of November 14, 1984.
R
5. A -1016 - McBain f, Gibbs, Inc., Request for
Design Review
Approval to
R#
construct a two - story, single- family
lot in
residence on a hillside
Pr
the NHR District at 21409
Lot
Tollgate Road,
Tract 6628,
5; continued from October 10,
1984
The public hearing was opened at 8:18 p.m. Mr. McBain discussed the lots in
the subdivision, asking to further discuss the issues at the study session
Ab on November 6, 1984. Staff requested that Mr. McBain submit a letter, list-
ing the issues. Mr. McBain indicated that he will also meet with the neigh-
Ali bors .
Co) Commissioner McGoldrick gave a Land Use Committee report, describing this
10 lot and indicating that the committee was not disposed at all to even con -
mo• sider a two -story building on this site.
P1, It was noted that there will be an on -site visit on November 3, 1984. It
was directed that this matter be continued to the study session on November
It( 6, 1984 and the regular meeting of November 14, 1984.
The
Con 6• V -662 - J. P. $ Gertie DeVos, Request for Variance Approval to allow a
Pet 10 ft. fence 7 ft. from the side property line at 14681 Farwell
MCC Avenue, in the R -1- 40,000 zoning district; continued from Octo-
Rep ber 10, 1984
sec
Staff gave the history of the project and explained the request for variance.
Dis. They noted that they are unable to make the findings and recommend denial.
mis. Commissioner McGoldrick gave a Land Use Committee report, commenting that
conf mitigating the appearance of the wall to the satisfaction of everyone did
pub.' not seem to be a major problem. However, making the finding for a variance
seems to be the problem, and the committee explained again that situation to
Comr Mrs. DeVos.
Pro,
staff The public hearing was opened at 8:27 p.m.
tree
expI Mr. DeVos addressed the findings in the Staff Report. Regarding N2, Physical,
ing Exceptional or Extraordinary Circumstances, he stated that the wall is so
were close to the house -that it is virtually part of it. He commented that if
dorm the wall is removed entirely a blank wall of 20 feet will remain, the physical
frorq structure of the house itself. He described the bathroom and explained how
note the wall had been raised to 10 feet to provide privacy for themselves and the
neighbors. Relative to finding #4, Special Privilege, he stated that he does
Mark not feel that privacy is asking for a special privilege. Regarding k5, he
heig� commented that the neighbors really do not mind the height of the wall. hie
soli, asked that the variance be granted to ensure comfortable living conditions"
arch. for themselves and the neighbors.
Comm; Chairman Siegfried asked about possible things that could be done to mitigate
bilii the present view of the wall if the variance were granted, Dick Stowers,
strut the architect, submitted photographs of the site. Fie commented that this
concc is a hillside area where the house is built and the house that is located
it, to the east is 16 feet higher. He stated that the fact that it is on a hill-
Sion side is a mitigating factor. Fie discussed the topography of the area, the
copse existing landscaping and proposed landscaping. He indicated that they were
not adverse to putting in a fence, even though they do not feel it would help
Commi the situation.
Burge
Commissioner Schaefer commented that the applicants have indicated that they
Commi are not willing to compromise and change tine color whatsoever, and she feels
per t that, with it remaining pink and with no compromise on the height of the wall,
Exhib granting approval of it is very difficult. She stated that she feels that
that the color is a major concern of the neighbors. She added that if the wall
be pr were somewhat lowered it still would retain some privacy into the bathroom.
23.5
to be Discussion followed on possibly painting the wall an earth tone color. Mr.
Stowers commented that painting the wall a brown or an earthtone would not
help the appearance of the house. fie explained that the wall now tends to
- 3 -
.Ing Commission Page 4
,ing Minutes 10/24/b✓
,V -662 (cont.)
disappear because it is the same.color as the house. He noted that the
color is a standard color. He added that if the Commission really feels
that color is important,toning it down could be discussed.
Staff clarified that the house could have been sited a bit differently and
would not have been so close to the property line. Mr. Stowers commented
that it was necessary to move the house as far toward the property line as
possible because of the large oak trees.
Jerry Oberthier, 14651 Farwell, stated that they do not object as much to the
wall as the color, noting that it does not blend in with the landscaping.
Mr. Stowers commented that they had thought the white house would not be as
attractive to the neighbor and thought that a darker color would blend more
with.the landscaping and would tend to disappear. He added that the house .is
a total architectural statement, and the wall is part of the experience of the
house.
Commissioner Harris moved to close the public hearing. Commissioner Schaefer
seconded the motion, which was carried unanimously.
Commissioner Peterson commented that he has not seen the wall, but feels that
if the wall is part of the house, then the house is too close to the property
line. Therefore, the wall should be torn down or it should be an 8 ft: wall
with some kind of treatment on the windows and some landscaping. It was
clarified that variance findings would still have to be made to approve an
8 ft. wall.
Commissioner Harris stated that she is unable to make the finding of extra-
ordinary circumstances. She commented that she thinks this would be granting
a special privilege, because the applicant did know at the time they designed
the house that it was going right on the setback line and that the bathroom
window was going to be on that wall. She added that she thinks. it should have
been taken care of at that .time.
Commissioner Burger commented that she cannot support the 10 ft. wall. She
stated that if the fence goes up on the property line to mitigate the impacts
of that wall, then there is no need for the wall to remain at 10 ft.; the
fence breaks up all of the view.
Commissioner Schaefer stated that she would make a motion and make the findings,
to approve because of the topography, but only under the circumstances
that the entire side of the house and wall were painted a more neutral color,
subject to Staff approval. She added that if that is not willing to be done,
then she concurs with the rest of the Commissioners.
Commissioner Crowther commented that he would concur also, except for the fact
that his neighbor has a lot where he has a very steep cut bank one one side,
which is about 20 ft, high. Under similar considerations he feels that his
neighbor should be allowed to. build a 1S ft: wall. Therefore, he has a problem
with this issue of special privilege, because he thinks there-are other situ-
ations like that in Saratoga, and lie would have trouble approving it because of
that.
Commissioner McGoldrick indicated that she.can make some of the findings Staff
could not, but she cannot make the special privilege finding.
Commissioner Harris moved to deny V -662, based that the fact that the findings
cannot be made. Commissioner Burger seconded the motion, which was carried
unanimously 7 -0.
Chairman Siegfried noted the 10 -day appeal period. He stated that there was
sonic sense by at least two Commissioners that there might be some chance of
granting the variance if there had been,some movement on.the color of that
side of the house to mitigate the impact on the neighbors, but there was no
sense of consensus.
4 -
1 I
STOWERS ASSOCIATES /ARCHITECTS INC.
October 24, 1984
City of Saratoga Planning Commission
13777 Fruitvale Avenue
Saratoga, California 95070
Dear Commissioners:
We are requesting that you approve the 10 foot fence which was
constructed within the side property line at the DeVos residence
at 14681 Farwell Avenue, Saratoga, California. The original
plans showed an 8 ft. fence.
The justification for a fence of this height is:
The DeVos house is located on a hillside. The house
directly to the East sits at an elevation approximately 16 ft.
higher than the DeVos house. The ground slopes down to the West
and to the North.
The additional 2 ft. of wall /fence was constructed to pro-
vide visual privacy for the bathroom at the master bedroom and
to screen the service yard.
If the adjacent properties were level or sitting on a more
gentle slope, there would be no need for a screen wall of this
height.
The screen wall is preferable to a fence on the property
line in that it provides a more spacious area for landscaping.
There will be additional shrubs planted on the hillside
between the two houses. The following plants.are proposed:
TOYON (Heteromeles Arbutifolia) (12 ft.)
MANZANITA (Hooker Manzanita) (4 ft.)
STRAWBERRY TREE (Arbutus Unedo) (8 -20 ft.)
Richard Stowers, AIA
1978 The Alameda
San Jose, Calif. 95126
(408) 247 -1416
l �
City of Saratoga Planning Commission
Page 2
October 24, 1984
Within a few years these shrubs will provide a dense screen
between the two houses.. There are existing shrubs to the South
which completely screen the fence and the house.
This screen wall benefits both houses and is necessary due
to the topography of the land.
Thank you for your consideration.
Very truly yours,
STOWERS ASSOCIATES /ARCHITECTS INC.
Richard Stowers, AIA
RS: sr
I �
2,-, yla�
(,c7rl vi cs-t�
I J
J
-c9— Cdf
Vie Vig Ic Lu-�
OIS S', vi C--k>
rIl A
7
November 19, 1984
Town Council
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Council Members:
We wish to give the following reasons for our appeal
regarding the rejection by the Planning Commission for
a variance approval to allow a 10 ft. privacy wall at
our home on 14681 Farwell Avenue:
The decision by the Planning Commission was strongly
influenced by the color of the wall. I wish to para-
phrase several members' comments: "We have no problem
with the wall as such - -the color is the main thing."
"There is no compromise from the deVosses." "If the
color could be beige, I would have no problem with the
wall." "If the deVosses are not willing to cooperate,
I do not see why we should compromise."
The objection to the color was generated by my neighbor,
Mr. Obertier. Mr. Obertier filed a complaint about the
color with the Planning Department and, at a subsequent
public hearing, the Planning Commission approved the
color. We were therefore very surprised that the issue
of the color was raised again by the same Planning Com-
mission while deciding on the merit of the height of the
wall.
We wish to mention that our neighbors also stated at the
public hearing that they have no objection to the height
of the wall but only to the color. To overcome this ob-
jection, we are willing to repaint the.wall if a mutually
agreeable color can be found.
Saratoga Town Council
November 19, 1984
Page 2
If this compromise does not satisfy the Town Council,
our only recourse in order to achieve privacy would be
to extend the courtyard to the property line and build
a 6 ft. wall the entire length of the property line.
I wish to point out that this wall would be 12 ft.
closer to our neighbor and 3" higher than the existing
wall. The location of the existing wall allows the
12 ft. of hillside between the existing wall and my
neighbor's property line to be densely landscaped.
The construction of this new wall on the property line
underscores the fact that the height of 10 ft. of the
present wall is not the main issue and that the lowering
or removal of the existing wall would only mean the
destruction of a valuable piece of property without any
beneficial results.
Yours fait fully,
o s� ".
/sr
CITY OF SA ZZVrOCA
AcaTDA BILL N0. 1 S Initial:
Dept. Hd.
DATE: November 26, 1984 C. Atty.
DEPARTMENT: City Manager C. Mg
--- — ------ — ------ — ----------- — -------- — — -- — --------- — - — ------ l) - — -- — - —
SUBJECT: Personnel Resolutions w
Issue SL=mary
New job descriptions for all positions included in the job classification
study conducted by the Employee Relations Service have been completed.*
Adoption of Resolution 85 -9.62 will incorporate these new job descriptions
into the City's Book of Class Specifications. Copies of these descriptions
have been provided to employees. Adoption of Resolution 85 -9.63 formalizes
the new salary ranges authorized by Council's approval of the job classifi-
cation study and the adoption of the Memorandum of Understanding effective
8/27/84. Resolution 755.8 revises the City Manager's benefits in accord-
ance with the Council's recommendation.
Reccm-rendation
Adopt attached resolutions.
Fiscal Impacts
Amounts to cover increased salary and benefits have already been budgeted
for 1984 -85.
�:�h ibi is /A ttachm�n is
Resolution 85 -9.62'
Resolution 85 -9.63
Resolution 775.8, with related appropriations resolution 2151.14
Council Action
12/5: Approved 5 -0.
RESOLUTION NO. 85 -9.62
A RESOLUTION AMENDING RESOLUTION NO. 85 -9, AS AMENDED, ADDING TO
BASIC SALARY CLASSES AND EMPLOYMENT POSITION CLASSIFICATIONS FOR
THE NON- MANAGEMENT EMPLOYEES OF THE CITY OF SARATOGA.
The City Council of the City of Saratoga hereby resolves as
follows:
Section 1: Section 2.1 of Resolution 85 -9 is amended as follows:
Section 2.1: Employment Position Classifications
Employment position classifications, typical duties and
employment standards as contained in the Book of Class
Specifications, City of Saratoga, as amended, further
amended to replace existing class specifications with those
prepared as a result of analysis and review of job content
for all of the regular non - management positions in the City
service. Specifications are attached hereto and
incorporated by reference for the following positions:
Account Clerk
Accounting Technician
Administrative Assistant
Administrative Secretary
Assistant Civil Engineer
Assistant Planner
Associate Planner
Building Inspector
Building Maintenance Custodian
Clerk Typist I
Clerk Typist II
Clerk Typist III
Community Service Officer
Deputy City Clerk
Housing & Community Development Coordinator
Japanese Garden Caretaker
Japanese Garden Specialist
Parks & Buildings Maintenance Supervisor
Parks & Landscape Maintenance Worker I
Parks & Landscape Maintenance Worker II
Parks & Landscape Maintenance Worker III
Recreation Supervisor
Secretary
Secretary to the City Manager
Senior Engineering Technician
Street Maintenance Supervisor
Street Maintenace Leadworker
Street Maintenance Worker I
Street Maintenance Worker II
Switchboard Operator /Receptionist
SECTION 2: Applicability
This resolution amends Resolution 85 -9.54 of the City of
Saratoga. This resolution is an expression of existing
policy of the City of Saratoga and subject to modification
and change by the City Council from time to time. Nothing
herein contained shall beconstrued as creating or
establishing any of the provisions hereof as terms of any
contract of employment extending beyond any period other
than such period as during the resolution is in full force
and effect. . That is to say, that any employee of the City
of Saratoga during the effective period of the resolution
shall have such employment rights and duties as are set
forth herein only during such period of time as this
resolution remains in effect, and not afterward.
The above and foregoing
Saratoga City Council o
by the vollowing vote:
AYES:
NOES:
ABSENT:
ATTEST:
CITY CLERK
resolution was passed and adopted by the
n the day of
MAYOR
RESOLUTION NO. 85 -9.63
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA FURTHER
AMENDING RESOLUTION NO. 85 -9.54 AS AMENDED REVISING SALARY RANGES
FOR NON- MANAGEMENT EMPLOYEES OF THE CITY OF SARATOGA.
The City Council of the City of Saratoga hereby resolves as
follows:
SECTION 1: Section 1 of Resolution 85 -9.54 is amended as follows:
Exhibit "A" (Schedule of Salary Classes Effective August 27,
1984), attached hereto and incorporated by reference,
provides the basis for rates of compensation to be paid the
different positions in the City Service.
SECTION 2: Applicability
This resolution amends Resolution 85 -9.54 of the City of
Saratoga. This resolution.is an expression of existing
policy of the City of Saratoga and subject to modification
and change by the City Council from time to time. Nothing
herein contained shall be construed as creating or
establishing any of the provisions hereof as terms of any
contract of employment extending beyond any period other
than such period a.s during the resolution is in full force
and effect. That is to say, that any employee of the City
of Saratoga during the effective period of the resolution
shall have such employment rights and duties as are set
forth herein only during such period of time as this
resolution remains in effect, and not afterward.
The above and foregoing resolution was passed and adopted by the
Saratoga City Council on the day of
by the vollowing vote:
AYES:
NOES:
ABSENT:
MAYOR
ATTEST:
CITY CLERK
C
"EXHIBIT A"
C,
Effective August 27, 1984, the following positions in the
to the following ranges, and shall be paid at the rate of
RANGE POSITION STEP P STEP A
City service are assigned
compensation shown.
STEP B STEP C STEP D STEP E
63
Account Clerk
1364
1432
1504
1578
1657
1740
92
Administrative Assistant
1820
1911
2007
2106
2211
2322
85
Administrative Secretary
1698
1783
1872
1964
2063
2166
117
Assistant Civil Engineer
2334
2451
2573
2701
2836
2978
102
Assistant Planner
2011
2111
2217
2326
2443
2565
114
Associate Planner
2265
2379
2498
2621
2752
2890
114
Building Inspector
2265
2379
2498
2621
2752
2890
62
Building Maintenance Custodian
1350
1418
1489
1562
1641
1723
45
Clerk Typist I
1140
1197
1257
1319
1385
1455
54
Clerk Typist II
1247
1309
1375
1443
1515
1591
63
Clerk Typist III
1364
1432
1504
1578
1657
1740
85
Community Service Officer
1698
1783
1872
1964
2063
2166
92
Deputy City Clerk
1820
1911
2007
2106
2211
2322
C97
Hous.
& Conn. Dev. Coord.
1913
2009
2109
2213
2324
2440
38
Japanese Garden Caretaker
1064
1117
1173
1231
1292
1357
94
Japanese Garden Specialist
1857
1950
2047
2148
2256
2369
110
Parks & Bldg. Mtc. Supervisor
2177
2286
2400
2519
2645
2777
69
Parks & Landscp. Mtc.Worker I
1448
1520
1596
1675
1759
1847
84
Parks & Landscp. Mtc.Worker II
1681
1765
1853
1945
2042
2144
89
Parks & Landscp. Mtc.Worker III
1767
1855
1948
2044
2146
2254
96
Planner I
1894
1989
2088
2191
2301
2416
82
Planning Aide
1648
1730
1817
1907
2002
2102
84
Recreation Supervisor
1681
1765
1853
1945
2042
2144
69
Secretary
1448
1520
1596
1675
1759
1847
114
Senior Engineering Technician
2265
2379
2498
2621
2752
2890
92
Street Mtc. Leadworker
1820
1911
2007
2106
2211
2322
69
Street Mtc. Worker I
1448
1520
1596
1675
1759
1847
84
Street Mtc. Worker II
1681
1765
1853
1945
2042
2144
107
Street Mtc. Supervisor
2113
2219
2330
2445
2567
2696
54
Switchbd. Opr/Receptionist
1247
1309
1375
1443
1515
1591
RESOLUTION NO. 775.8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA REVISING
THE BENEFITS FOR THE CITY MANAGER.
WHEREAS, the City Council has reviewed and evaluated the
performance of the City Manager in September, 1984
NOW, THEREFORE BE IT RESOLVED:
(1) That effective August 27, 1984, City will pay P.E.R.S. 6%
of the 7% of employee's contribution to P.E.R.S.;
(2) That the amount provided for insurance benefits, including
health, life and dental coverage, shall be the same as
provided for other management positions, $275.00 per
month;
(3) That a one -time performance bonus of $1,000 will be paid;
(4) All other terms and conditions of employment as specified
in Resolution 775.6, adopted March 16, 1983, be and hereby
are continued.
The above and foregoing resolution was passed'and adopted by the
Saratoga City Council on the day of
by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
CITY CLERK
MAYOR
1
RESOLUTION NO. 2151.14
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA INCREASING
APPROPRIATIONS AND AMENDING THE 1984 85 FISCAL YEAR BUDGET
WHEREAS, it is recommended that the following adjustment be made
increasing the present budget appropriations:
NOW, THEREFORE, BE IT RESOLVED, that the budget of the City of
Saratoga adopted by Resolution 2151. and 2151.1 be amended as
follows:
Transfer: $4,040.00 from general ledger account 21 2909 general
fund reserve for appropritions increases, to general ledger
account 21 2940, general fund appropriations.
Subsidiary:
Fund 21 General Fund
Program 200 City Manager
Purpose:
To increase appropriations to cover the City Managers
compensation increase for the 1984/85 fiscal year.
The above and foregoing resolution was passed and adopted at a
regular meeting of the Saratoga City Council held on the
5th day of December, 1984 ,by the following
vote:
AYES: Councilmembers Callon, Clevenger, Hlava, Moyles and Mayor Fanelli
NOES : None
ABSENT: None
ATTEST:
J'� e. - L4��
Deputy City Clerk
Uf
Al
j Mayor
CITY OU SAFR 110Q%
AGB,'DA BILL N0.
DATE: November 26, 1984
DEPr1 City Manager
SUBJECT: Personnel Resolutions
Issue Sunmary
Initial:
Dept. Hd.
C. Atty.
C.
New job descriptions for all positions included in the job classification
study conducted by the Employee Relations Service have been completed.*
Adoption of Resolution 85 -9.62 will incorporate these new job descriptions
into the City's Book of Class Specifications. Copies of these descriptions
have been provided to employees. Adoption of Resolution 85 -9.63 formalizes
the new salary ranges authorized by Council's approval of the job classifi-
cation study and the adoption of the Memorandum of Understanding effective
8/27/84. Resolution 755.8 revises the City Manager's benefits in accord-
ance with the Council's recommendation.
Reccm;nendation
Adopt attached resolutions.
Fiscal Imcacts
Amounts to cover increased salary and benefits have already been budgeted
for 1984 -85.
:'.hihiis /Attaci minis
Resolution 85 -9.62'
Resolution 85 -9.63
Resolution 775.8, with related appropriations resolution
Council Action
RESOLUTION NO. 85 -9.62
A RESOLUTION AMENDING RESOLUTION NO. 85 -9, AS AMENDED, ADDING TO
BASIC SALARY CLASSES AND EMPLOYMENT POSITION CLASSIFICATIONS FOR
THE NON- MANAGEMENT EMPLOYEES OF THE CITY OF SARATOGA.
The City Council of the City of Saratoga hereby resolves as
follows:
Section 1: Section 2.1 of Resolution 85 -9 is amended as follows:
Section 2.1: Employment Position Classifications
Employment position classifications, typical duties and
employment standards as contained in the Book of Class
Specifications, City of Saratoga, as amended, further
amended to replace existing class specifications with those
prepared as a result of analysis and review of job content
for all of the regular non - management positions in the City
service. Specifications are attached hereto and
incorporated by reference for the following positions:
Account Clerk
Accounting Technician
Administrative Assistant
Administrative Secretary
Assistant Civil Engineer
Assistant Planner
Associate Planner
Building Inspector
Building Maintenance Custodian
Clerk Typist I
Clerk Typist II::
Clerk Typist III
Community Service Officer
Deputy City Clerk
Housing & Community Development Coordinator
Japanese Garden Caretaker
Japanese Garden Specialist
Parks & Buildings Maintenance Supervisor
Parks & Landscape Maintenance Worker I
Parks & Landscape Maintenance Worker II
Parks & Landscape Maintenance Worker III
Recreation Supervisor
Secretary
Secretary to the City Manager
Senior Engineering Technician
Street Maintenance Supervisor
Street Maintenace Leadworker
Street Maintenance Worker I
Street Maintenance Worker II
Switchboard Operator /Receptionist
SECTION 2: Applicability
This resolution amends Resolution 85 -9.54 of the City of
Saratoga. This resolution is an expression of existing
policy of the City of Saratoga and subject to modification
and change by the City Council from time to time. Nothing
herein contained shall beconstrued as creating or
establishing any of the provisions hereof as terms of any
contract of employment extending beyond any period other
than such period as during the resolution is in full force
and effect. That is to say, that any employee of the City
of Saratoga during the effective period of the resolution
shall have such employment rights and duties as are set
forth herein only during such period of time as this
resolution remains in effect, and not afterward.
The above and foregoing resolution
Saratoga City Council on the
by the vollowing vote:
AYES:
NOES:
ABSENT:
ATTEST:
CITY CLERK
was passed and adopted by the
day of
MAYOR
r
' City of Saratoqa
ACCOUNT CLERK
DEFINITION
July 1984
Account Clerk positions perform intermediate -level clerical accounting
work. The majority of work is performed under general supervision.
Incumbents may coordinate the work of lower - level clerical personnel.
DISTINGUISHING CIiARACTERISTICS
This is a journey -level clerical accounting classification. It is
distinguished from the next higher level class of Accounting Techni-
cian in that the latter performs sub- professional accounting duties
requiring greater training and experience and requiring less supervi-
sion.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
Processes the City payroll. This includes inputting necessary data
in the computer, maintaining a master payroll record, preparing
necessary manual checks and distributing checks. Makes necessary
bank deposits and completes payroll reports for PERS and other
appropriate agencies and funds.
Receives and reconciles revenues
collected by City departments, and
deposits such funds. Periodically inputs all receipts, payroll
credits and corrections to the financial system in the computer.
- Processes coupons and bonds for payment in accordance with
established due dates.
- Oversees and participates in renewals of business licenses and the
issuance of new licenses. As necessary, assigns typing work per-
formed on a pool basis by switchboard operators.
- Performs general office work, including typing of correspondence
and reports.
- Operates a variety of office equipment, including calculators and
word processors.
QUALIFICATIONS
Knowledge Of: Basic principles of bookkeeping; mathematics; office
practices and procedures; basic records retention systems; corre-
spondence forms and correct punctuation, spelling, gramrilar and
vocabulary.
C
r
Account Clerk 7/84
Page 2
Ability To: Accurately input, process, compute and reconcile
financial data; operate a variety of office equipment; type
accurately; maintain accurate and complete records; and work
effectively with other staff and with the public.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be graduation from high school
including or supplemented by bookkeeping courses; and one year of
responsible experience in clerical accounting work,
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
City of Sarato a
ACCOUN`T'ING TECHNICIAN
CDEFINITION
July 1984
The Accounting Technician performs responsible, sub- professional
accounting work in the maintenance of financial records and systems.
Work is performed under general supervision. The incumbent may direct
the work of other Department personnel either on a project basis or in
the absence -of the Finance Director.
DISTINGUISHING CHARACTERISTICS
This is sub - professional accounting classification. It is distin-
guished from the lower class of Account Clerk through the greater
training and experience required and the greater independence with
which work is performed.
EXA14PLES OF WORK
(The duties .listed below represent examples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
- Processes accounts payable, including checking coding of accounts,
reconciling discrepancies and inputting all payables via computer
terminal.
C- Reconciles bank statements and accounts. Tracks balances in all
City bank accounts and advises the Finance Director as to the need
for transfers and the existence of balances available for invest-
ments. Prepares reports for administrative and City Council review
regarding investments, revenues and expenditures.
Checks correctness of general ledger input, researches discrepan-
cies and makes adjusting journal entries and corrections as neces-
sary.
As necessary, performs general office tasks which may entail typing
and other related work.
Operates a variety of office equipment, including calculators and
word processors.
QUALIFICATIONS
Knowledge Of: Principles of accounting and bookkeeping; investment
practices; and office practices and procedures.
Ability To: Accurately perform financial analyses, research and
reconciliations; accurately input, process, compute and reconcile
financial data; acquire knowledge of applicable policies and regu-
lations; acquire a knowledge of data processing procedures as re-
lated to financial systems and records; operate a variety of office
equipment; communicate effectively in writing and verbally; and
work effectively with other staff.
Accounting Technician
Page 2
C
7/84
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be successful completion of two
years of study at an accredited college or university in accounting
or a closely related field; and two years of responsible, sub -
professional accounting experience.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
City of Saratoga
ADMINISTRATIVE ASSISTANT
CDEFINITION
July 1»4
The Administrative Assistant performs a variety of administrative sup-
port functions. These functions include conducting studies, under-
taking special projects and administering programs. Work is performed
under the general supervision of the City Manager or a principal
assistant. -The Administrative Assistant may direct the work of other
personnel on a project basis.
DISTINGUISHING CHARACTERISTICS
This is an entry -level professional classification. While prior
experience is not a prerequisite, the incumbent must possess suffi-
cient, relevant academic preparation and /or training in order to pro-
perly discharge the duties of this classification.
This class is distinguished from all others in the City service which
require similar backgrounds by the generalist administrative support
functions performed as the direct staff assistant to the City Manager.
EXAMPLES OF WORK
(The duties .listed below represent examples of work performed and are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
C- Performs a variety of administrative su pp ort duties as staff assis-
tant tant to the City Manager. Such functions include assembling and
analyzing data, conducting studies, undertaking special projects
and administering assigned programs.
- Prepares reports for submittal to the City Manager, the City Coun-
cil and other appropriate bodies.
- Conducts recruitments for new personnel, including advertising,
applicant screening as appropriate, administration of written.
examinations, scheduling of interviews and organization of inter-
view boards.
- Conducts and responds to compensation surveys, maintains employee
personnel records and assists, as assigned, in administering other
elements of the personnel program.
- Serves as staff to appropriate commissions and other bodies;
attends City Council meetings as necessary. Follows up as appro-
priate based upon actions taken.
- Responds to inciuir.ies from other City departments, other agencies
and the community, and investigates citizens' complaints.
- As assigned, serves as the City representative at meetings involv-
ing other City departments and other government agencies.
1
Administrative Assistant 7/8
Page 2
c
QUALIFICATIONS
Knowledge Of: Basic principles of public administration and
personnel management.
Ability To: Work effectively with a Fide variety of individuals
and groups; communicate effectively in writing and verbally; com-
prehend projects and issues; and work extended or irregular hours.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be possession of a Bachelor's
Degree from an accredited college or university in public
administration, business administration or a related field.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
City of Saratoga
ADMINISTRATIVE SECRETARY
CDEFINITION
July 1984
The Administrative Secretary performs a variety of support functions
on behalf of the Director of Community Development /City Engineer and
serves as.recordiny secretary to the Planning Commission. Depending
upon assignment, work is performed independently or under general
supervision. The Administrative Secretary supervises the wort: of
lower - level clerical employees assigned to the Planning and Building
Inspection Divisions.
DISTINGUISHING CHARACTERISTICS
This classification is distinguished from all lower -level clerical
classes through the performance of advanced secretarial functions,
substantial administrative detail and supervisory duties.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all inclusive of duties which are or may be assigned this classi-
fication.)
Types reports and correspondence for the Director from shorthand
notes, copy or other. source. As necessary, types material for
C other members of the engineering and planning staffs. May compose
correspondence.
Coordinates and finalizes the preparation of agendas for regular
meetings and study sessions of the Planning Commission. Attends
regular meetings of the Commission, records the proceedinys and
"takes detailed shorthand notes for read -back purposes.
- Prepares Commission minutes for approval by the Director and pro-
vides for their distribution. Conducts follow -up to Commission
meetings, including preparation of resolutions and letters relative
to decisions and coordination of all adopted changes to staff
reports.
- Attends City Council agenda review and follow -up meetings. Con-
ducts appropriate follow -up to Council actions concerning the
Department.
- Provides a variety of information to interested parties regarding
such matters as Department procedures and Planning Commission
actions.
Establishes and maintains comprehensive records systems.
- As necessary, arranges appointments, meetings, conferences and
trips for the Director. Screens telephone calls and visitors.
I
Administrative Secretary 7/84
Page 2
Prepares purchase requisitions, expense statements and related
transactions.
- Directs.the work of a clerical staff, which primarily entails co-
ordination of their work, completion of annual performance reviews,
approval of time off and recommendations regarding employee selec-
tion.
- Operates a variety of office equipment including calculators, word
processors and recording machines.
QUALIFICATIONS
Knowledge Of: Principles of office management; functions and or-
ganization of municipal government in general; basic mathematics;
and correspondence forms and correct punctuation, spelling, grammar
and vocabulary.
Ability To: Effectively manage office clerical functions; acquire
a thorough knowledge of department and City functions, procedures
and policies; work independently and make decisions on procedural
matters with only limited direction received; take dictation at a
speed of 110 words per minute; type at a speed of not less than 60
C net words per minute from clear copy; communicate effectively in
writing and verbally; work effectively with other staff and the
public; and work extended or irregular hours.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be graduation from high school and
five years of increasingly responsible clerical and secretarial
experience including some experience in an office management or
supervisory capacity. Prior experience with a municipality or
county is preferred.
City of Saratoqa
ASSISTANT CIVIL ENGINEER
C, DEFINITION
July 1984
The Assistant Civil Engineer performs professional engineering duties
in connection with public works construction and maintenance pro-
jects. Work is performed under general supervision. The Assistant
Civil Engineer may direct the work of lower -level professional engi-
neers or technicians on a project basis.
DISTINGUISHING CHARACTERISTICS
This is an experienced -level professional classification. It is dis-
tinguished from the class of Senior Engineering Technician principally
through being required to be a degreed professional civil engineer.
This class is distinguished from higher -level professional engineering
classes by the lack of any regular supervisory or administrative re-
sponsibilities.
EXAI4PLES OF WORK
(The duties listed below represent examples of work performed and are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
Prepares designs, plans, estimates and specifications for routine
C . construction and maintenance projects such as storm drains, street
reconstruction and bicycle paths. Serves as the project engineer
through overseeing, controlling and coordinating construction of
the project.
- Issues and reviews legal documents such as construction agreements,
bonds, insurance and fees.
- Reviews parcel and, tract maps for conformance with City standards
and for technical accuracy.
Reviews improvement plans for sub - divisions for compliance with
City standards, conformance with standard engineering practices and
for computation of cost estimates for bonding purposes. Reviews
such plans for compliance and correctness with other standards and
agreements, including soils reports and open space agreements.
- Provides information to City staff, engineers, developers and citi-
zens. Coordinates projects and the review of improvement plans
with other appropriate City staff.
- Conducts research and prepares reports for City officials and other
applicable bodies and agencies.
- As necessary, performs public works inspections and field survey
work.
Assistant Civil Engineer 7/84"
Page 2
14
QUALIFICATIONS
Knowledge Of: Engineering principles and practices applicable to
municipal public works; strengths of materials; stress analysis;
principles of engineering survey work; terminology and conditions
of public works contracts; and applicable requirements and regula-
tions of other agericies which impact on public works projects.
Ability To: Accurately prepare and interpret plans, specifica-
tions, estimates and reports; make accurate engineering computa-
tions and drawings; correctly apply and administer applicable stan-
dards and regulations; administer and inspect public works pro-
jects; work effectively with a wide variety of individuals and
groups; and communicate effectively in writing and verbally.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be possession of a Bachelor's
Degree in civil engineering and two years of experience in public
works engineering.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
City of Saratoga
ASSISTANT PLANNER
CDEFINITION
July 1984
The Assistant Planner performs professional planning work with primary
emphasis on current planning and zoning administration. Work is per-
formed under general supervision. An incumbent may direct the work of
lower -level personnel, such as interns, on an intermittent or project
basis.
DISTINGUISI3ING CHARACTERISTICS
This is the experienced, entry -level classification in the profession-
al planning series. It differs from the next higher classification of
Associate Planner by the latter having responsibility for a full range
of duties with primary emphasis on advanced planning.
EXA14PLES OF WORK
(The duties listed below represent examples of work performed and are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
- Reviews various applications for zoning changes, use and occupancy
permits, variances, building permits, business licenses, signs and
development projects. As appropriate, conducts field investiga-
tions and prepares recommendations concerning application approval.
- Advises the public, developers and other interested parties on a
variety of planning and zoning matters. Refers issues involving
zoning enforcement to the Building Inspection Division.
- Prepares reports, correspondence, exhibits and presentations in
connection with the above and related functions. Assists with
special studies and in advanced planning functions.
- Attends meetings of the Planning Commission and serves as staff to
the Land Use Committee. In the absence of the Director of Communi-
ty Development, presents staff reports prepared.
QUALIFICATIONS
Knowledge Of: Principles and trends in urban planning and zoning;
and drafting and mapping techniques.
Ability To: Accurately interpret and administer applicable codes
and regulations; analyze, research and investigate issues and pre-
pare concise reports on findings; prepare accurate drawings and
maps; work effectively with a variety of individuals and groups;
communicate effectively in writing and verbally; and work extended
or irregular hours.
Assistant Planner
Page 2
C
7/84
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be possession of a Bachelor's
Degree from an accredited college or university in urban planning
or a closely related field; and one year of professional planning
experience.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
City of Saratoga
ASSOCIATE PLANNER
CDEFINITION
July 1934
The Associate Planner performs a full range of professional planning
duties with primary emphasis on advanced planning. The majority of
work is performed with considerable independence under administrative
direction. An incumbent may direct the work of lower -level personnel
on an intermittent or project basis.
DISTINGUISHING CHARACTERISTICS
This is the full, working - level classification in the professional
planning series. It is distinguished from the next higher level of
Senior Planner in that the latter has regular supervisory responsi-
bilities. This class differs from the next lower class of Assistant
Planner through having more complex duties, especially in the area of
advanced planning, and by having greater independence of action.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
Administers the City's General Plan through a variety of activi-
ties. These include: revisions to Plan text and maps; preparation
of environmental assessment documents for Plan amendments; research
and data analysis; and collection and coordination of input from
City staff and other public agencies relative to amendments.
- Provides General Plan interpretations to other City staff, citi-
zens, the City Council and the Planning Commission. Makes presen-
tations to the Planning Commission and City Council concerning Plan
amendments and related matters.
- Prepares amendments to the Zoning Ordinance necessary to implement
the Plan or to comply with State law. Insures consistency in pro-
visions of the General Plan and the Zoning Ordinance.
- Reviews environmental impact reports, prepares environmental
assessments for public works projects and monitors applicable State
legislation. As necessary, performs duties related to current
planning and zoning administration.
- Serves as staff or the City representative to designated bodies,
such as sub- commissions of the Planning COIUaissiorl.
- Prepares reports, correspondence, exhibits and presentations in
connection with the above and related functions.
C
Associate Planner
Page 2
c
QUALIFICATIONS
Knowledge Of
applicable City
techniques.
7/84
Principles and trends in urban planning and zoning;
and State regulations; and drafting and mapping
Ability To: Effectively administer and implement the provisions of
the City's General Plan; accurately interpret and administer appli-
cable codes and regulations; analyze, research and investigate
issues and prepare concise reports on findings; prepare accurate
drawings and maps; work effectively with a variety of individuals
and groups; communicate effectively in writing and verbally; and
work extended or irregular hours.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be possession of a Bachelor's
Degree from an accredited college or university in urban planning
or a closely related field; and three years of professional
planning experience.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
C
City of Saratoga
BUILDING INSPECTOR
CDEFINITION
July 1984
Positions in the classification of Building Inspector perform skilled
tasks in the review of building permit applications and in the en-
forcement of applicable codes through inspection of new construction
and remodeling work on residential, commercial and industrial struc-
tures. The majority of work is performed with considerable indepen-
dence and is primarily subject to review as to results. Incumbents do
not direct the work of other personnel except for training purposes or
where designated to act in the absence of the Senior Building Inspec-
tor.
DISTINGUISHING CHARACTERISTICS
This is a journey -level technical classification. It is distinguished
from all other inspection and enforcement - related City classes through
the specialized knowledges and background required to perform the work.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
- Reviews building plans and permit applications for completeness and
Cgeneral compliance with Building and Zoning Codes. Issues permits
and performs plan checking for minor structures.
- Provides information and assistance regarding all applicable code
requirements and Department policies to homeowners, contractors,
architects and engineers.
- Conducts field inspections at various stages and upon completion of
work to insure conformity with approved plans and all appropriate
codes and regulations. These include the City's Zoning Ordinance,
the National Electrical Code and the Uniform Building, Plumbing and
Mechanical Codes. Notes deficiencies and deviations from plans and
directs the means and timing of compliance with the appropriate
party; as necessary, refers serious problems and disagreements on
interpretation to the Senior Building Inspector.
- Consults with the contractor, owner or other appropriate party to
assist in the correction of design deficiencies not covered by the
building plans.
- Investigates reported zoning violations and performs public works
inspections, especially concerning privately- funded projects. In-
spects structural fire damage for the purpose of advising the pro-
perty owner of the building permit process.
- Maintains records, prepares letters and reports and researches new
`�. or amended regulations.
c
Building Inspector
Page 2
QUALIFICATIONS
7/84
Knowledge Of: Building construction methods and materials; and of
model codes in general.
Ability To: Acquire a thorough knowledge of applicable codes, and
to accurately and consistently apply them; interpret building plans
and specifications; detect construction deficiencies and code vio-
lations at the earliest possible stage; work independently; work
effectively with a variety of individuals; and maintain accurate
records.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be graduation from high school; and
three years of journey -level experience in one or more of the major
building trades.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
Certificates: Certification as a Building Inspector or glans
Examiner by the International Conference of Building Officials is
desirable.
C
City of Saratoga
BUILDING MAINTE14ANCE CUSTODIAN
CDEFINITION
July 1934
Positions in the classification of Building Maintenance Custodian per-
form unskilled and semi - skilled tasks in connection with janitorial
maintenance.and minor structural building maintenance. Depending upon
assignment and the shift worked, work is performed independently or
under general supervision. Incumbents may provide limited work direc-
tion to temporary and part -time custodians.
DISTINGUISHING CHARACTERISTICS
This is a journey -level janitorial classification. It is distinguish-
ed from the next lower class of Japanese Garden Caretaker through the
performance of heavier work, the operation of cleaning machinery and
the performance of minor structural building maintenance tasks.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
Performs a full range of janitorial tasks associated with cleaning
offices and public buildings. These include: mopping, cleaning
C and waxing floors; dusting and waxing furniture and counters;
cleaning and restocking restrooms; moving furniture; emptying
trash; washing windows; and vacuuming and shampooing carpets.
- Opens and secures buildings arid sets up for meetings and events.
- Performs routine building maintenance tasks involving basic plumb-
ing, painting and electrical skills. These include replacement of
light switches, replacement of air conditioning filters, unplugging
drains and replacing plumbing elbows and faucet stems.
Maintains tools used in conjunction with janitorial and building
maintenance tasks.
- May assign work to and instruct temporary and part -time custodians
primarily performing weekend set -up and clean -up for events.
QUALIFICATIONS
Knowledge Of: Techniques, materials and tools used in janitorial
and routine building maintenance; and safe work practices.
Ability To: Maintain proper standards of cleanliness in assigned
areas; work independently; use material, tools and equipment safely
and effectively; perform physical labor, including periodic heavy
Building Maintenance Custodian 7/84
Page 2 —
labor; follow verbal and written instructions; work extended or ir-
regular hours; maintain basic records; and work effectively with
other staff and with the public.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be completion of the eighth grade
and one year of experience in janitorial work and routine building
maintenance.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
c
c
City of Saratoga
CLERK TYPIST I
CDEFINITION
July 1984
Clerk Typist I positions perform a variety of routine clerical tasks
involving typing, filing and providing basic information and assist-
ance to interested parties. Work is performed under close to general
supervision depending upon the assignment.
DISTINGUISHING CIiARACTERISTICS
This is the entry -level classification in the Clerk Typist series. It
is distinguished from the next higher level.of Clerk Typist II in that
the latter requires greater typing skills, greater job knowledges and
less supervision.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
- Types a variety of correspondence, forms, reports and financial or
statistical statements from clear copy or draft.
Provides basic information and assistance to interested parties.
C This information is normally of a limited and nori- technical nature
which does not entail interpretation or the exercise of significant
judgment.
- Researches records for information and prepares basic summaries and
tabulations.
- Receives r;ionies and records payment as appropriate. Hay periodi-
cally prepare basic summaries of transactions.
- Performs general office duties such as answering telephones, main-
taining files and records and opening and routing mail.
- Operates a variety of office equipment including calculators acid
word processors.
QUALIFICATIONS
Knowledge Of: Office practices and procedures; basic mathematics;
correspondence forms and correct punctuation, spelling, grammar and
vocabulary; and basic records retention systems.
Ability To: Operate a variety of office equipment; develop a basic
knowledge of department operations; follow written and verbal in-
structions; type at a speed of not less than 40 net words per min-
ute from clear copy; and wort: effectively witty other staff and the
public.
Clerk Typist I
Page 2
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7/84
Education and Experience; Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be graduation from high school.
Some work experience involving general office work or public
contact is preferred.
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City of Saratoga
CLERK. TYPIST II
CDEFINITION
July 1984
Positions in the classification of Clerk Typist II perforia
intermediate -level clerical tasks involving typing, filing and pro-
viding information and assistance to interested parties. Work is
normally performed under general supervision.
DISTINGUISHING CHARACTERISTICS
This is the journey -level classification in the Clerk Typist series.
It is distinguished from the next higher level of Clerk Typist III in
that the latter is required to have and exercise greater technical job
knowledges, perform duties with greater independence and /or direct the
work of others. It differs from the next lower class of Clerk Typist
I through having more independence of action and being required to
have and exercise greater technical job knowledges.
/EXA14PLES OF WORK
(The duties listed below represent examples of work performed and are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
Types a variety of correspondence, forms, reports and financial or
statistical staterients from clear copy, draft, marginal notes or
verbal instructions.
- Provides information and assistance to interested parties. This
information can cover a variety of subjects which may entail some
interpretation and the exercise of judgment on the incumbent's part.
- Researches records for information and prepares summaries and tabu-
lations.
- Receives monies and records payments as appropriate. May periodi-
cally prepare summaries of transactions.
- Performs general office duties such as answering telephones, main-
taining files and records and opening and routing mail.
- Operates a variety of office equipment including calculators and
word processors.
QUALIFICATIONS
Knowledge Of: Office practices and procedures; basic mathematics;
correspondence forms and correct punctuation, spelling, grammar and
vocabulary; and basic records retentioiz system,.
Clerk Typist II
Page 2
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7/84
Ability To: Operate a variety of office equipment; acquire a work-
ing knowledge of department operations and a general knowledge of
City operations; follow written and verbal instructions; type at a
speed of not less than 50 net words per minute from clear copy; and
work effectively with other staff and the public.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be graduation from high school and
one year of experience in typing and general clerical work.
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City of Saratoga
CLERK TYPIST III
DEFINITION
July 1984
Positions in the classification of Clerk Typist III perform complex
clerical tasks involving typing, filing and providing varied informa-
tion and assistance to interested parties. Depending upon assignment,
work is performed under general supervision or with considerable in-
dependence. Incumbents may regularly direct the work of lower -level
clerical personnel.
DISTINGUISIiING CHARACTERISTICS
This is the highest level classification in the Clerk Typist. series.
It is distinguished from the class of Secretary through the lack of
any significant amount of secretarial responsibilities involving re-
lieving managers and staff of administrative detail. It differs from
the next lower class of Clerk Typist II through the greater technical
job knowledges possessed and exercised,..the greater independence with
which work is performed and /or the direction of work of lower- .level
clerical employees.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
cfication.)
Types a variety of correspondence, forms, reports and financial or
statistical statements from clear copy, draft, marginal notes or
verbal instructions.
- Provides a variety of information and assistance to interested par-
ties. This includes explanations of department and City procedures
and policies and furnishing technical information such as code re-
quirements.
- Reviews reports, records, applications and other data for accuracy,
completeness and compliance with established standards. Researches
records for information and compiles summaries and tabulations
which may be submitted directly to the requesting individual or
agency.
- Receives monies and records payment as appropriate. Periodically
prepares detailed summaries of transactions which may entail the
refinement or conversion of data into account numbers, activities
and programs.
- Establishes and maintains basic filing systems. As necessary, de-
velops and maintains comprehensive records systems regarding acti-
vity costs, program usage and revenue, materials usage, incidence
of vehicle repair and other matters.
Clerk Typist III 7/84
Page 2
Screens telephone calls and visitors; may arrange appointments and
meetings for staff.
- Prepares purchase requisitions, experise statements and related
transactions.
- Operates a variety of office equipment, including calculators and
word processors. Depending upon assignment, operates and monitors
a base station radio and dispatches work crews.
QUALIFICATIONS
Knowledge Of: Principles of office management; basic mathematics;
correspondence forms and correct punctuation, spelling, grammar and
vocabulary; and comprehensive records retention system.
Ability To: Coordinate office clerical functions; acquire a
thorough knowledge of the functions, procedures and policies of the
department and a working knowledge of City operations; make deci-
sions on procedural matters without immediate supervision; prepare
and maintain accurate and complete records and reports; operate a
variety of office equipment; follow written and verbal instruc-
tions; type at a speed of not less than 50 net words per minute
from clear copy; and work effectively with other staff and the pub-
lic.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be graduation from high school and
two years of increasingly responsible experience in typing and
general clerical work.
City of Saratoga July 1984
COMMUNITY SERVICE OFFICER
,C
DEFINITION
On an assigned shift, positions in the classification of Community
Service Officer perform non -sworn duties in: enforcing City and other
codes; providing assistance and /or support to sworn law enforcement
personnel; and in providing community education and relations services
related to law and code enforcement issues. Policy direction is
received from the City Manager or the department head, while field
supervision is received from sworn personnel of the County Sheriff's
Department. Incumbents may provide limited work direction to less
experienced employees in this classification.
DISTINGUISHING CHARACTERISTICS
This is an entry -level technical classification. while prior experi-
ence is not a prerequisite, incumbents must possess sufficient, rela-
tive academic preparation and /or training in order to properly
discharge the duties of this classification.
This class is distinguished from-that of Building Inspector in that
the enforcement - related functions of the latter require substantial
amounts of specialized experience and are of a more technical nature.
EXA14PLES OF WORK
C(The duties listed below represent examples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
Enforces a variety of City and State codes through investigation of
conditions personally observed or reported by citizens or other
City personnel. These include parking, noise abatement, abandoned
vehicles and animal control ordinances and regulations.
- Contacts parties concerned, inspects the reported condition and
interviews witnesses as necessary. Prepares reports and other
appropriate documentation, and refers unresolved or inappropriate
complaints to the proper department or agency.
- Conducts patrols as necessary in designated areas and performs
limited home and business security checks.
- Assists in maintaining traffic and crowd control at the scene of
traffic accidents and fires. Prepares reports concerning non -
injury traffic accidents.
- Maintains close liaison with the County Sheriff's Department and
other appropriate agencies.
- Takes and prepares reports regarding matters unrelated to code
violations, such as found property and missing persons.
Community Service Officer 7/84'
Page 2
- Works with other appropriate agencies and community groups in p ro-
viding community education and relations services.
- Performs fingerprinting, maintains records and performs incidental
clerical duties.
- Works assigned shifts.
QUALIFICATIONS
Knowledge Of: Basic principles of investigation, interviewing and
report writing in an enforcement context; and basic functions and
operations of municipal government.
Ability To: Work effectively with a wide variety of individuals
and groups in stressful situations; acquire a thorough knowledge of
applicable codes and regulations and effectively enforce them; com-
municate effectively in writing and verbally; accurately assess
situations and issues; exercise sound judgment; work extended or
irregular hours; and operate a vehicle safely.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be successful completion of two
years of study at an accredited college or university in police
science, public administration or a related field; and some rele-
vant work experience.
Training in first aid and CPR and possession of the Basic Certifi-
cate issued by the California Commission on Peace Officers Stan-
dards and Training are desirable and may be applied as substitutes
for formal education and /or experience requirements.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
Special Training: Successful completion of appropriate special
training as,may be required by the City following employment.
C
1
City of Saratoga
DEPUTY CITY CLERK
DEFINITION
July 1984
The deputy City Clerk performs a variety of administrative
support and clerical functions in processing and distributing
information related to the legislative operations of the City.
Work is performed under the general supervision of the City
Manager, who also serves as City Clerk. The Deputy City Clerk
may periodically direct the work of other clerical personnel.
DISTINGUISHING.CHARACTERISTICS
This is a high -level clerical classification requiring the
performance of statutory City Clerk functions as delegated by the
City Manager /City Clerk.
This class is distinguished from all other clerical classes in
the City service by the specialized nature of work and the
variety of technical job knowledges which must be possessed by
the incumbent.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and
are not all - inclusive of duties which are or may be assigned this
classification.)
- Attends all regular meetings of the City Council and personal-
ly prepares the minutes of such proceedings. Upon Council
approval, signs and distributes minutes.
- Conducts follow -up as directed on actions taken by the City
Council, including preparation and typing of correspondence,
recording documents and publishing and mailing notices. Types
verbatum transcripts of relevant Council actions where
required by other City departments.
- Organizes and types the tentative Council agenda, attends
agenda meetings and types and distributes the final agenda.
- Maintains all applicable, official City records. Maintains
the City Code, prepares and types resolutions and notarizes
documents.
- Coordinates with County and State officials in the conduct of
City elections, including publication of legal notices and the
submittal of required information to the State and County.
- Responds to a wide variety of requests for information from
the community, other City departments and other government
agencies.
Deputy City Clerk
Page 2
QUALIFICATIONS
Knowledge of: The
government; records
in general.
7/84
legislative process as it relates to municipal
and office management; and election procedures
Ability To: Type, and take and transcribe shorthand at acceptable
levels of speed arid accuracy; acquire a thorough knowledge of
applicable policies, codes and other requirements of the City and
other government agencies; work effectively with a wide variety of
individuals and groups; communicate effectively in writing and ver-
bally; and work extended or irregular hours.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be high school graduation and four
years of responsible clerical and secretarial experience, prefer-
ably including applicable experience with a municipal government.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
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City of Saratoga July 194
HOUSING AND COI,IPIUNITY DEVELOPMENT COORDINATOR
DEFINITION
The Housing and Community Development Coordinator is responsible for
the coordination and administration of the City's Housing and Com-
munity Development grant program. Work is performed under general
supervision.
DISTINGUISHING CHARACTERISTICS
This is an entry - .level professional classification. While prior
experience is not a prerequisite, the incumbent must possess suffi-
cient, relevant academic preparation and /or training in order to pro-
perly discharge the duties of this classification.
This class is distinguished from that of Administrative Assistant in
that the administrative support functions performed by the Coordinator
are of a specialized nature and entail accountabilities for substan-
tial amounts of funds.
EXAMPLES OF WORK.
(The duties .listed below represent exariples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
C- Administers the City's Housing and Community Development grant pro-
gram. This includes program development, grant application, budget
development and controls and performance reports.
- Implements and administers the City's grant - funded housing reha-
bilitation program, including budget preparation, program advertis-
ing, progress reports and coordination of rehabilitation activities
with appropriate County personnel. Orients homeowners to the pro-
gram, performs routine property inspections and appraisals and
works with financial institutions in securing and processing loans.
- Coordinates grant - funded capital improvement projects with the
appropriate City departments, and conducts on -site inspections to
insure contractor compliance with applicable labor laws.
- Provides for the allocation of grant funds to sub- grantee organiza-
tions in accordance with established regulations and policy. Moni-
tors and coordinates such projects.
- Serves as staff to the Citizens' Advisory Committee and as the City
representative on appropriate inter - agency committees.. As neces-
sary, makes presentations to the City Council, other appropriate
elected bodies and community organizations.
- Performs administrative support duties in additional program areas
as assigned.
Housing and Community Development Coordinator
Page 2
C
QUALIFICATIONS
7/84
Knowledge Of: The general scope of the Housing and Community
Development Act; basic accounting principles; and housing financing
and rehabilitation in general.
Ability To: work effectively with a wide variety of individuals
and groups; acquire a thorough knowledge of applicable City poli-
cies and of County and Federal regulations and procedures; accu-
rately account for the status of projects and the disbursement of
funds; communicate effectively in writing and verbally; and work
extended or irregular hours.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification, A typi-
cal qualifying background would be possession of a Bachelor's
Degree from an accredited college or university in public adminis-
tration, business administration or a related field, preferably
supplemented by some relevant work experience,
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
a
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City of Saratoga
JAPANESE GARDEN CARETAKER
(PART -TINE)
DEFINITION
July 1984
The Japanese Garden Caretaker performs routine custodial duties in-
volving the cleaning of houses and the maintenance of grounds at the
Hakone Japanese Garden. Depending upon assignment, work is performed
independently or under general supervision.
DISTII4GUISIII14G CHARACTERISTICS
This is a part -time, custodial -type classification. It is distin-
guished from the related class of Building maintenance Custodian in
that the duties of the latter generally entail heavier labor, the
operation of cleaning machinery and minor structural building main-
tenance tasks.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
C - Cleans both houses at the Garden which entails vacuuming, clopping,
sweeping, dusting and the cleaning of bathrooms and kitchen appli-
ances. Cleans inside windows on a regular basis and periodically
washes outside windows.
- Assists in preparing the Garden for opening and closing.
- Performs basic grounds maintenance duties, such as raking, weeding,
watering and minor pruning. Assists the Japanese Garden Specialist
in-repairing bamboo fences and other installations.
- Collects and counts money from cash boxes at closing each day.
- As necessary, assists weekend staff and visitors to the Garden.*
* Note: The incumbent lives on the grounds. Her immediate availa-
bility creates this particular duty. Additional functions involv-
ing security are performed after 5 p.m. on a daily basis. This
work is compensated for apart from base salary and results in its
exclusion from this class specification.
QUALIFICATIONS
Knowledge Of: Cleaning methods and materials; and basic yrounds
maintenance techniques and tools.
Japanese Garden Caretaker
Page 2
7/g.n
C
Ability To: Keep houses and rounds clean; s collect and account for
money; insure that proper procedures are followed in opening and
closing the Garden; read and follow directions; and work effective-
ly with the public.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be completion of the eighth grade
and some experience involving custodial, grounds maintenance or
caretaking work.
City of Saratoga July 1984
JAPANESE GARDEN SPECIALIST
DEFINITION
The Japanese Garden Specialist performs skilled and specialized
ornamental landscaping duties in developing and maintaining the Ilakone
Japanese Garden. Although work is performed with considerable
independence, the position reports to and is supervised by the Parks
and Buildings Maintenance Supervisor. The Specialist directs the work
of a part -time caretaker; and, as necessary, weekend student help and
regular Parks personnel assigned for short -term projects.
DISTINGUISHING CHARACTERISTICS
This is a skilled maintenance classification specializing in
ornamental landscaping. It is distinguished from all other parks
maintenance classifications through the specialized skills required
and the independence with which work is performed.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
- Evaluates the overall development and maintenance program and makes
Ceffective recommendations concerning improvements.
- Performs skilled and basic maintenance duties regarding all land-
scaped and surrounding areas to retain their proper form, relation-
ship and authenticity. These include a wide variety of trees,
shrubs, flowers, groundcover and turf.
- Determines the requirements.of all plant material as regards
moisture, fertilizer, pest and disease control, cultivation,
pruning and transplanting.
- Maintains the exotic fish pond, and cares for fish and plant
material in the pond.
- Performs basic maintenance work on grounds and facilities, includ-
ing weeding, raking, mowing, and repairs to bamboo fences, wood
borders and rockwork.
- Waters Garden areas by hand and through irrigation systems. Main-
tains irrigation systems.
- As necessary, applies herbicides and pesticides.
- Conducts tours and assists in the setting up and arranging for
activities in the Garden such as weddings and meetings.
Japanese Garden Specialist
Page 2
7/84
C- Works with individuals and groups in obtaining donations arid volun-
teer assistance.
C
- Directs the work of and trains personnel assigned to the Garden.
- QUALIFICATIONS
Knowledge Of: Methods and techniques used in maintaining a
Japanese garden, and the types of trees and shrubs common to such
an area; and tools and equipi:ient used in landscaping.
Ability To: Efficiently develop and maintain an authentic Japanese
garden; use tools, equipment and chemicals in a safe manner;
effectively perform moderately heavy physical labor; work in
inclement weather; work extended or irregular hours; and work
effectively with a variety of individuals and groups.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be graduation from high school sup-
plemented by specialized training in ornamental landscaping; and
five years of experience in specialized landscape maintenance,
preferably involving oriental gardens.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
Certificates: Possession of appropriate categories of Commercial
Applicator certification within a prescribed period of'time from
the date of employment.
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City of Saratoga July 1984
PARKS AND BUILDINGS MAINTENANCE SUPERVISOR
DEFINITION
The Parks and Buildings maintenance Supervisor is responsible for all
activities relating to the operation of the Parks and Buildings
Division of the maintenance Department. These operations include
maintenance of all City -owned parks, landscaped areas and buildings,
including street medians, Hakone Japanese Garden and the Civic Center
grounds and buildings.
This function is carried out under the general direction of the Direc-
tor of Maintenance.
DISTINGUISHING CHARACTERISTICS
This classification is distinguished from the next lower class of
Parks and Landscape Maintenance Worker III by its complete responsi-
bility for planning and supervising all activities of the Division.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
- Prepares the Division budget pursuant to guidelines established by
the Director of Maintenance. In conjunction with the Director,
establishes programs and projects to be undertaken and their
priority.
- Plans and implements programs and projects, including the develop-
ment of work schedules and the ordering of materials and tools.
Prepares equipment specifications as appropriate.
- Assigns all work to be performed. Inspects work in progress and
upon completion. May directly perform maintenance work under un-
usual or emergency circumstances.
- Evaluates the performance of all Division personnel and makes
effective recommendations regarding hiring, promotion and disci-
pline. Approves timecards and schedules vacations consistent with
operational needs.
- Inspects parks, buildings and other Parks installations and facili-
ties to detect the need for repairs. Determines if contractors
should be utilized and lets such contracts in accordance with
established guidelines. Oversees the work performed by contractors
to insure compliance with terms and conditions.
- Trains employees in such areas as safety, equipment operation and
maintenance techniques.
Parks and Buildings maintenance Supervisor 7/84
Page 2
- monitors expenditures by program and project for purposes of
budgetary control.
- As appropriate, coordinates activities with community groups, and
coordinates citizen and volunteer activities.
- Investigates complaints from the public and confers with the resi-
dent. Refers complaints which cannot be resolved to the Director
or other appropriate department or agency.
- Provides for the maintenance of necessary records and prepares re-
ports concerning activities and personnel.
- As necessary, responds to emergency situations during off - hours.
QUALIFICATIONS
Knowledge Of: Effective and safe management of parks and building
maintenance projects; and principles of supervision.
Ability To: Effectively and safely supervise all projects and pro-
grams, including budget, personnel and records maintenance; acquire
a knowledge of applicable policies and procedures of the Department
and City; work effectively with other staff, suppliers and the pub-
lic; communicate effectively in writing and verbally; work in in-
clement weather; and work extended or irregular hours.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be graduation from high school
supplemented by training or coursework in parks maintenance and /or
supervision; and six years of increasingly responsible experience
in parks and building maintenance work, including two years as a
leadworker or supervisor.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
Certificates: Possession of appropriate categories of Commercial
Applicator certification within a prescribed period of time from
the date of employment.
City of Saratoga July 1984
PARKS AND LANDSCAPE MAINTENANCE WORKER I
CDEFINITION
Positions in the classification of Parks and Landscape I-Iaintenance
Worker I perform unskilled and semi - skilled tasks in the maintenance
of parks, street medians and other landscaped areas. Depending upon
assignment, work is performed under close to general supervision.
Incumbents may provide limited work direction to less experienced
employees in this classification or to seasonal workers.
DISTINGUISHING CHARACTERISTICS
This is the experienced, entry -level
Landscape Maintenance Worker series.
next higher class of Parks and Lands
positions in this class perform at a
not possess experience and skills in
functions.
EXAMPLES OF WORK
classification in the Parks and
It is distinguished from the
cape Maintenance Worker II in that
lower skill level and normally do
all of the Division's priiiary
(The duties listed.below represent examples of work performed and are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
C - Mows, waters, weeds and plants parks, street medians and other
landscaped areas. Prunes trees and shrubs.
- Applies herbicides, insecticides and fertilizers.
Clears grounds, public parking lots and other installations of
leaves, weeds, and litter.
- Assists in the installation and maintenance of sprinkler systems,
including broken sprinkler heads, realignment of heads, broken
lines and basic troubleshooting of systems.
- Inspects, cleans and repairs park structures and facilities such as
playground equipment, picnic tables, walkways and restrooms. Per-
forms minor repairs to other City buildings such as replacing light
switches, ballasts, plumbing elbows, washers and valves.
- Sets up traffic cones and directs traffic as required.
- Assists in performing minor repairs to motorized equipment of the
Parks Division, such as lubrication, oil changes arid replacement of
globes. Assists in the general cleaning and maintenance of the
corporation yard.
- Reports incidents of vandalism; makes other basic reports as neces-
sary.
Parks and Landscape Maintenance worker I
Page 2
7/84
- Uses a variety of hand and power tools in connection with the above
duties. Operates light motorized equipment such as pick -up and
dump trucks; may operate larger equipment such as front -end loaders.
- As assigned, works extended or irregular hours in the performance
of storm patrol and emergency repair work.
QUALIFICATIONS
Knowledge Of: Basic techniques, tools, equipment and chemicals
used in parks and landscape maintenance; basic building repairs;
and safe wort: practices.
Ability To: Effectively and safely perform heavy physical labor;
safely apply chemicals; use a variety of hared and power tools and
operate light motorized equipment; perform rotating work assign-
ments; work in inclement weather; work extended or irregular hours;
follow written and verbal instructions; and work effectively with
other staff and with the public.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be completion of the eighth grade
and one year of experience in parks and .landscape maintenance work.
C Driver's License: Possession of a valid, appropriate State of
California Driver's License.
Certificates: Possession of appropriate categories of Commercial
Applicator certification within a prescribed period of time from
the date of employment.
l
City of Saratoga July 1984
PARKS AND LANDSCAPE MAINTENANCE WORKER II
DEFINITION
Positions in the classification of Parks and Landscape Maintenance
Worker II perform semi - skilled and skilled tasks in the maintenance of
parks, street medians and other landscaped areas and City buildings.
Work is normally performed under general supervision. Incumbents may
be assigned a helper on a regular basis, may periodically direct a
small crew and may assist in the scheduling of work and in training,
DISTINGUISHING CHARACTERISTICS
This is the journey -level classification in the Parks and Landscape
Maintenance Worker series. It is distinguished from the next lower
class of Parks and Landscape Maintenance Worker I by having an overall
higher level of skill and experience in all of the Division's primary
functions and by periodically directing the work of crews and assist-
ing in the scheduling and training of personnel.
This class is distinguished from the next higher class of Parks Land-
scape Maintenance Worker III in that the latter has additional, spe-
cialized duties in performing semi - skilled and skilled structural
building maintenance.
EXAMPLES OF WORK
C(The duties listed below represent examples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
Parks and Landscape IMaintenance Worker II positions perform any of the
duties set forth in the class specification for Parks and Landscape
Maintenance Worker I. In addition, they:
- Perform more skilled and specialized wort; in such areas as tree
maintenance and grafting; the layout, installation and maintenance
of sprinkler systems; and the maintenance of motorized equipment of
the Division.
- Periodically direct the work of a crew and assist in the scheduling
and training of employees.
- As assigned, works extended or irregular hours in the performance
of storm patrol and emergency repair work.
QUALIFICATIONS
Knowledge Of: Techniques, tools, equipment and chemicals used in
parks and landscape maintenance; basic building repairs, and safe
work practices.
Parks and Landscape I-taintenarice Worker II
Page 2
7/84
C` Ability To: Effectively and safely perform heavy physical labor;
safely apply chemicals; layout, install and maintain sprinkler sys-
tems; direct the work of other employees; use a variety of band and
power tools and operate light motorized equipment; perform rotating
work assignments; work in inclement weather; work extended or ir-
regulan hours; follow written and verbal instructions; and work
effectively with other staff and with the public.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be completion of the tenth grade
and two years of experience in parks and'landscape maintenance work.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
Certificates: Possession of appropriate categories of Commercial
Applicator Certification within a prescribed period of time from
the date of employment.
( I
l
City of Saratoga July 1984
PARKS A14D LANDSCAPE MAINTENANCE VIORKER III
DEFINITION
The Parks and Landscape Maintenance Worker III performs semi- skilled
and skilled tasks in the maintenance of park equipment and facilities,
City buildings and motorized equiprierit. These functions are in addi-
tion to duties involving the maintenance of parks, street medians and
other landscaped areas. Depending upon assignment, work is performed
independently or under general supervision. The incumbent may be
assigned a helper on a regular basis, may periodically direct a small
crew and may assist in the scheduling and training of employees.
DISTINGUISHING CHARACTERISTICS
This is the highest classification in the Parks arid Landscape Mainte-
nance Worker series. It.is distinguished from the next lower class of
Parks and Landscape t-iaintenance Worker II through its emphasis on
maintenance tasks involving trade knowledges.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
The Parks and Landscape Maintenance Worker III position performs any
C of the duties set forth in the class specifications for Parks and
Landscape maintenance Worker I and II. In addition, this position:
- Performs a variety of structural building maintenance tasks on all
City buildings which involves locks, plumbing, electrical, painting
and rough carpentry not requiring journey -level skills. These
tasks include repair and replacement of locks, repairing plumbing
joints and valves, repairing circuit breakers and replacing air
conditioning belts.
- Welds fixtures and equipment, and as feasible fabricates equipment
arid accessories.
- Performs repairs on power dowers and related equipment. Performs
minor repairs to motorized equipment of the Division, including
tune -ups, electrical work, lubrication, oil changes and shock
absorbers. As necessary, performs similar maintenance on equipment
of the Street Division.
- Periodically directs the work of a crew arid assists in the schedul-
ing and training of employees.
- As assigned, works extended or irregular hours in the periormance
of storm patrol and emergency repair work.
Parks arid Landscape maintenance tiIorker III 7 /8A
Page 2
C- QUALIFICATIO14S
Knowledge Of: Building maintenance techniques and tools, including
locksmithing, electrical, plumbing and carpentry; welding tech-
niques; basic automotive repair procedures; techniques, tools,
equipment and chemicals used in parks and .landscape maintenance;
and safe work practices.
Ability To: Effectively maintain and repair a variety of struc-
tures and equipment; effectively and safely perform heavy physical
labor; safely apply chemicals; layout, install and maintain sprin-
kler systems; direct the work of other employees; use a variety of
hand and power tools, and operate light motorized equipment; per-
form rotating work assignments; work in inclement weather; work
extended or irregular hours; follow written and verbal instruc-
tions; and work effectively with other staff and with the public.
Education arid Experience: Sufficient education arid experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be completion of the twelfth grade
and three years of experience which includes both building and park
maintenance.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
CCertificates: Possession of appropriate categories of Commercial
Applicator Certification within a prescribed period of time from
the date of employment.
City of Saratoga
RECREATION SUPERVISOR
DEFINITION
July 1984
The Recreation Supervisor organizes, implements and supervises
assigned City -wide leisure services programs through the Community
Center. Work is performed under general supervision. The Recreation
Supervisor regularly supervises the work of part -time recreation and
clerical personnel.
DISTINGUISHING CIiARACTERISTICS
This is a journey -level professional classification. It is distin-
guished from the next higher classification of Community Center Mana-
ger as the latter has full management responsibilities for all recrea-
tion-programs and facilities. (There is no lower level professional
recreation classification utilized on a full -time basis.)
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
- Develops, publicizes and coordinates classes designed to meet com-
munity interests. Sets class fees and schedules, secures instruc-
tors and evaluates the program.
C - Organizes, implements and supervises proyrams and activities con-
ducted at the Community Center and off -site. These include pro-
grams for such age groups as seniors acid teens, and entail promo-
tion, recruitment of staff and program evaluation.
- Assesses community interest in Center programs through attendance
at meetings of community groups, surveys and evaluations.
- Recruits, trains and supervises appropriate part -time acid volunteer
staff.
- Coordinates activities and maintains liaison with recreation de-
partments in other local agencies, with school officials and with
other appropriate organizations.
- Assists in the operation and supervision of the Community Center,
including the supervision, as directed, of clerical personnel.
Selects and supervises student help at the Center.
QUALIFICATIONS
Knowledge Of: The development and administration of recreation
programs; and basic principles of personnel management and public
administration.
Recreation Supervisor 7/84
Page 2
Ability To: Plan and effectively implement programs meeting com-
munity interests; work effectively with a wide variety of indivi-
duals and groups; communicate effectively in writing and verbally;
and work extended or irregular hours.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be possession of a Bachelor's
Degree from an accredited college or university in recreation,
physical education or a related field; aDd the equivalent of one
year of full -time professional recreation experience.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
C
City of Saratoga July_ 1984
CDEFINITION
Positions in the classification of Secretary perform a variety of
clerical and secretarial duties in support of a department head or
major division head. Depending upon assignment, work is performed in-
dependently or under general supervision. Incumbents may periodically
direct the work of lower -level clerical personnel.
DISTINGUISHING CHARACTERISTICS
This is the entry -level class in the Secretary series. It is distin-
guished from Typist Clerk classifications through having the addition-
al function of performing secretarial duties for division managers and
their staffs and in relieving them of routine administrative detail.
It differs from the next higher class of Administrative Secretary in
that the latter will normally assume greater amounts of administrative
detail and will regularly direct the work of other clerical employees.
EXAI4PLES OF WORK
(The duties listed below represent.examples of work performed and are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
C - Perform secretarial and general clerical functions for a manager
and staff which involve independent judgment and a thorough knowl-
edge of division or department operations.
- Provides a variety of information which, depending upon assignment,
may entail knowledge of specialized and technical subject ioatter.
- Responds to correspondence which may involve composition by the in-
cumbent.
- Types material from handwritten notes, copy or shorthand notes.
- Collects and tabulates a variety of data for projects and studies.
- Establishes and maintains comprehensive record systems.
- Arranges appointments, meetings, conferences and trips for the man-
ager and staff. Screens telephone calls and visitors.
- Prepares purchase requisitions, expense statements and related
transactions.
- May attend meetings, record proceedings and prepare summaries or
minutes.
Secretary 7/84
Page 2
C
Operates a variety of office equipment, including calculators and
word processors.
QUALIFICATIONS
Knowledge Of: principles of office management; basic mathematics;
correspondence forms and correct punctuation, spelling, grammar and
vocabulary; and records retention systems.
Ability To: Coordinate office clerical functions; acquire a
thorough knowledge of the functions, procedures and policies of the
department and of the City; work independently; make decisions on
procedural matters with only limited direction received; type at a
speed of not less than 50 net words per minute from clear copy;
communicate effectively in writing and verbally; worn, effectively
with other staff and the public; and work extended or irregular
hours.
NOTE: Shorthand is not a class requirement. This skill may be
required based upon operational needs upon recommendation of the
department head and approval of the City Manager.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A
typical qualifying background would be graduation from high school
and three years of responsible experience in clerical and
secretarial work.
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c
City or Saratoga
SECRETARY TO THE CITY MANAGER
DEFINITION
July 1984
The Secretary to the City Manager performs a variety of support
functions on behalf of the City Manager and administrative staff.
Depending upon assignment, work is performed independently or under
general supervision. The incumbent may direct the work of other
clerical employees on a project or intermittent basis.
DISTINGUISHING CHARACTERISTICS
This classification is distinguished from all other secretarial
classes on the basis of the high degree of confidentiality that must
be maintained; and the initiative, judgment and tact which must be
exercised in dealing with the Manager's staff, Council members, other
City personnel, officials of other agencies and the public.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
- Performs secretarial and general functions on behalf of the City
Manager, the administrative staff and, at times, members of the
C City Council. 'These entail the use of independent judgment and a
thorough knowledge of the City's policies, procedures and organi-
zation.
- Types material from handwritten notes, copy, dictating machine or
shorthand notes. Ilay compose correspondence.
- Scr.eens telephone calls and visitors, directing them to the appro-
priate official or department. Disseminates to interested parties
diverse information, which is often of a sensitive mature.
- Arranges appointments, meetings, conferences and trips for the City
Manager; and may do so on a limited basis for other administrative
staff and for Council members.
- Establishes and maintains necessary record systems, and i�ay develop
reports based upon data provided by such systems.
- Prepares purchase orders, expenses statements and related trans-
actions.
- May attend meetings, record proceedings and prepare summaries or
minutes.
- Operates a variety of office equipment, including dictating equip-
ment, calculators and word processors.
C
Secretary to the City Manager
Page 2
QUALIFICATIONS
7/84
Knowledge Of: Principles of office management; functions arid
organization of municipal government in general; basic mathematics;
and correspondence forms and correct punctuation, spelling, grammar
and vocabulary.
Ability To: Effectively coordinate
office clerical functions:
acquire a thorough knowledge of the functions,
cies of the City; make decisions on procedural
limited direction received; take dictation at a
per minute; type at a speed of not less that 60
minute from clear copy; communicate effectively
bally; work effectively with a wide variety of
groups; and work extended or irregular hours.
procedures and poli-
matters with only
speed of 110 words
net words per
in writing and ver-
individuals and
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be graduation from high school and
six years of increasingly responsible clerical and secretarial
experience including some experience in an office management or
supervisory capacity. Prior experience with a municipality or
county is preferred.
City of Saratoga
c
SENIOR ENGINEERING TECHNICIAN
DEFINITION
July 1984
The Senior Engineering Technician performs complex sub- professional
engineering duties in connection with public works construction and
maintenance projects. Work is performed under general supervision.
DISTINGUISHING CHARACTERISTICS
This is a high -level technical classification. It is distinguished
from the class of Assistant Civil Engineer in that it does not require
a degree in civil engineering. (There is no lower level sub -
professional classification used.)
EXAMPLES OF WORK
(The duties _listed below represent examples of work performed and are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
- Conducts field surveys and prepares designs, plans, estimates and
specifications for routine construction and maintenance projects
such as storm drains, street reconstruction and bicycle paths.
Serves as the project engineer through overseeing, controlling and
coordinating construction of the project, and personally inspects
work in progress and upon completion.
- Inspects publicly- furided public works projects, arid may perform
inspections of privately- funded improvements.
- Performs traffic engineering duties involving evaluation of speed
zoning, evaluation of traffic signal timing, evaluation of accident
reports and design of street striping alignment. Prepares and
presents reports attendant to these duties.
- Provides information to City staff, engineers, developers and citi-
zens.
- Reviews and conducts inspections relative to encroachment permits.
- Issues and reviews legal documents such as construction agreements,
bonds, insurance and fees.
- Reviews parcel and tract maps for conformance with City standards
and for technical accuracy. Updates City base maps as necessary.
- Conducts research and prepares reports for City officials and other
applicable bodies and agencies.
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Senior Engineering Technician
Page 2
QUALIFICATIONS
7/84
Knowledge Of: Engineering principles and practices applicable to
municipal public works; strengths of materials; stress analysis;
principles of engineering survey work; terminology and conditions
of public works contracts; and applicable requirements and regula-
tions of other agencies which impact on public works projects.
Ability To: Accurately prepare and interpret plans, specifica-
tions, estimates and reports; make accurate engineering computa-
tions and drawings; correctly apply and administer applicable
standards and regulations; administer and inspect public works
projects; work effectively with a wide variety of individuals and
groups; and communicate effectively in writing and verbally.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be successful completion of two
years of study at an accredited college or university in civil
engineering; and four years of .increasingly responsible sub-
professional engineering experience.
Driver's License: Possession of a valid, appropriate State of
CCalifornia Driver's License.
City of Saratoga July 1984
STREET MAINTENANCE SUPERVISOR
CDEFINITION
The Street Maintenance Supervisor is responsible for all activities
relating to the operation of the Street Division of the I.laintenance
Department. These activities include maintenance and reconstruction
of streets, storm drains, traffic painting, street and traffic signs
and minor equipment maintenance.
This function is carried out under the general direction of the
Director of Maintenance.
DISTINGUISHING CHARACTERISTICS
This classification is distinguished from the next lower class of
Street Maintenance Leadworker by its complete responsibility for
planning and supervising.all activities of the Division.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all - inclusive of duties which are or may be assigned this
classification.)
- Prepares the Division budget pursuant to guidelines established by
the Director of Maintenance. In conjunction with the Director,
establishes programs and projects to be undertaken and their
priority.
- Plans and implements programs and projects, including the
development of work schedules and the ordering of materials and
tools. Prepares equipment specifications as appropriate.
- Assigns all work to be performed. Inspects work in progress and
upon completion. May directly perform maintenance work under
unusual or emergency circumstances.
- Evaluates the performance of all Division personnel and makes
effective recommendations regarding hiring, promotion and
discipline. Approves times cards and schedules vacations
consistent with operational needs.
- Patrols and inspects streets, roads and other public works
installations to detect the need for repairs. Calls in contractors
as necessary to clear roads during storms.
- Trains employees in such areas as safety, equipment operation and
maintenance techniques.
Monitors expenditures by program and project for purposes of
budgetary control.
Street Maintenance Supervisor
Page 2
- Investigates complaints from the public and confers with the
resident. Refers complaints which cannot be resolved to the
Director or other appropriate department or agency.
- Provides for the maintenance of necessary records and prepares
reports concerning activities and personnel.
- As necessary, responds to emergency situations during off - hours.
QUALIFICATIONS
Knowledge Of: Effective and safe management of public works
maintenance and construction projects; and principles of
supervision.
7/84
Ability To: Effectively and safely supervise all projects arid
programs, including budget, personnel and records maintenance;
acquire a knowledge of applicable policies arid procedures of the
Department and City; work effectively with other staff, suppliers
and the public; communicate effectively in writing and verbally;
work in inclement weather; arid work extended or irregular hours.
Education arid Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A
typical qualifying background would be graduation from high school
supplemented by training or coursework in public works maintenance
arid/or supervision; and six years of increasingly responsible
experience in public works construction and maintenance work,
including two years as a leadworker or supervisor.
Driver's License: Possession of a valid, appropriate State of
California Driver's License:
c
City of Saratoga
STREET MAINTENANCE LEADWORKLR
DEFINITION
July 1984
The Street I.iaintenance Leadworker directs the work of crews and oper-
ates equipment in connection with the maintenance and reconstruction
of streets, storm drains and related public works installations. Work
is performed under general supervision.
DISTINGUISHING CIiARACTERISTICS
This classification is distinguished from the next lower class of
Street Maintenance Worker II through regular responsibilities as a
leadworker and for the operation of all light and heavy motorized
equipment on a regular basis. It differs from the next higher class
of Street Maintenance Supervisor in that the latter is a full, first -
line supervisor responsible for all activities of the Street Division.
EXA14PLES OF WORI'
(The duties listed below represent exariples of work performed and are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
The Street Maintenance Leadworker position performs any of the duties
set forth in the class specifications for Street Maintenance Worker I
Cand II. In addition, the Leadworker:
- Serves as the leadwor.ker over crews of varying size. Under direc-
tion, orders materials for jobs, assigns work, instructs inembers in
the performance of work, inspects work performed, insures the ob-
servance of safety rules and maintains necessary job records.
- Operates all types of light and heavy motorized equipment. This
equipment includes front -end _loaders, a small roller and spreader
box.
- Maintains records on tiiae and materials, accidents and related sub-
jects.
- In accordance with established guidelines and priorities, assumes
the responsibility for all field activities in the absence of the
Street I•iaintenance Supervisor.
- As assigned, works extended or irregular hours in the performance
of storm patrol and emergency repair work.
QUALIFICATIONS
Knowledge Of: Techniques, tools, equipment and material used in
public works i,Iaintenance and construction; light and heavy
motorized equipment; basic principles of supervision; and safe work
practices and Department rules governing them.
Street Maintenance Leadworker
Page 2
7/34
Ability To: Effectively and safely direct and participate in the
work of other employees; operate light and heavy motorized equip-
ment; make accurate estimates concerning job materials; maintain
accurate records and prepare basic reports; perform rotating work
assignments; work in inclement weather; work extended or irregular
hours; follow written and verbal instructions; and work effectively
with other staff, suppliers and the public.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be graduation from high school and
four years of responsible experience in public works construction
and maintenance work, including the operation of light and heavy
motorized equipment.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
City of Saratoga July 1984
STREET IMAINTENANCE WORKER I
r
t, DEFINITION
Positions in the classification of Street Maintenance Worker I perform
unskilled and semi - skilled tasks in the maintenance and reconstruction
of streets, storra drains and related public works installations.
Depending upon assignment, work is performed under close to general
supervision. Incumbents may provide limited work uirection to less
experienced employees in this classification or to seasonal workers.
DISTINGUISHING CHARACTERISTICS
This is the experienced, entry -level classification in the Street
[Maintenance Worker series. It is distinguished from the next higher
class of Street Maintenance Worker II in that positions in this class
perform at a lower skill.level and normally do not possess experience
and skills in all of the'Division's primary functions. Positions in
this class rarely work independently and operate the lightest and
least sophisticated motorized equipment.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed arid are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
- Assist in preparing streets for patching and resurfaciny, and in
applying oil, asphalt, concrete, gravel and other materials. Sets
up traffic cones and directs traffic as required.
- Inspects roads, ditches, storm drains and shoulders for flooding,
mud, fallen trees, weeds and debris. Clears such obstructions or
reports them as appropriate.
- Assists with street and sign painting; may assist in the fabrica-
tion and installation of traffic and street signs.
- Assists in the maintenance and repair of concrete installations
such as valley gutters, catch basins and drainage pipes.
- Assists in performing minor repairs to motorized equipment of the
Street Division, such as lubrication, oil changes and replacement
of globes.
- Assists in the weed abatement proyrari arid in the general cleaning
and maintenance of the corporation yard. May perform routine
bui.ldiny maintenance work.
Uses a variety of hand arid power tools in connection with the above
duties. Operates light motorized equipment such as pick -up and
dunp trucks; may operate lar.yer ecjuiprlent such as front -end loaders
and rollers for training purposes or in emergencies.
Street Maintenance Worker I
Page 2
7/34-
G- As necessary, monitors a base station radio and dispatches crews.
As assigned, works extended or irregular hours in the performance
of storm patrol and emergency repair work.
QUALIFICATIONS
Knowledge Of: Basic techniques, tools and equipment used in public
works maintenance and construction; and safe work practices.
Ability To: Effectively and safely perforia heavy physical labor;
use a variety of hand -and power tools ana operate light motorized
equipment; perform rotating work assignments; work in inclement
weather; work extended or irregular hours; follow written and ver-
bal instructions; and work effectively with other staff and with
the public.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be completion of the eighth grade
and one year of experience in general construction and maintenance
work.
Driver's License: possession of a valid, appropriate State of
California Driver's License.
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C
City of Saratoga
STREET I•IAINTENANCE WORKER II
DEFINITION
July 1984
Positions in the classification of Street Maintenance Worker II per-
form semi - skilled and skilled tasks in the maintenance and reconstruc-
tion of streets, storm drains and related public works installations.
Work is normally performed under general supervision. Incumbents may
be assigned a helper on a regular basis and may periodically direct a
small crew.
DISTINGUISHING CHARACTERISTICS
This is the journey -level classification in the Street Maintenance
Worker series. It is distinguished from the next .lower class of
Street Maintenance Worker I by having an overall higher level of skill
and experience in the majority of the Division's primary functions, by
the operation of heavier or more sophisticated motorized equipment and
by having periodic responsibilities for directing the wort; of crews.
This class is distinguished from the next higher class of Street
Maintenance Leadworker in that the latter leads crews on a regular
basis as well as operating all types of motorized equipment.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed arid are
not all- inclusive of duties which are or may be assigned this classi-
fication.)
Street Maintenance Worker II positions perform any of the duties set
forth in the class specification for Street Maintenance Worker I. In
addition, they:
- Operate all types of motorized equipment, including rollers and
front -end loaders.
- Serve as the leader of a weed abatement crew. Iii this connection,
an incumbent will direct and participate in the work, designate the
area to be sprayed and insure safe and proper application.
- Fabricate, install and maintain street and traffic safety signs.
Install and maintain other types of signs such as speed limits.
Paint crosswalks, pavement markings and curb markings by means of
hand spraying.
- Perform the more skilled rlanual work on maintenance arid reconstruc-
tion projects.
- May regularly direct the work of a helper or periodically lead a
small crew on a project basis or in the absence of employees in
higher classifications.
0
Street i.laintenance worker II 7/i,1
Page 2
As assigned, work extended or irregular hours in the performance of
storm patrol and emergency repair work.
QUALIFICATIONS
Knowledge Of: Techniques, tools and ecuipment used in public works
maintenance and construction; motorized equipment; and safe work
practices.
Ability To: Effectively and safely perform heavy physical labor
and skilled tasks; use a variety of hand and power tools and oper-
ate motorized equipment; direct the work'of other employees; per-
form rotating work assignments; work in inclement weather; work
extended or irregular hours; follow written and verbal instruc-
tions; and work effectively with other staff and with the public.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be completion of the tenth yrade
and two years of experience in construction and maintenance work,
including some operation of light and medium -sized motorized equip-
ment.
Driver's License: Possession of a valid, appropriate State of
California Driver's License.
o
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City of Saratoga
SWITCIIBOARD OPERATOR /RECEPTIONIST
PART -TIME)
DEFINITION
Julv 1984
Positions .in the classification of Switchboard Operator /Receptionist
operate a central switchboard and serve as the primary receptionist
for visitors to City Ball. Work is performed under general supervi-
sion.
DISTINGUISHING CHARACTERISTICS
This is an experienced - level, specialized clerical classification. It
is distinguished from all other clerical classes in the City service
by its extensive public contact and switchboard operation, in addition
to the performance of general office tasks.
EXAMPLES OF WORK
(The duties listed below represent examples of work performed and are
not all - inclusive of duties which are or may be assigned this classi-
fication.)
- Receives all incoming calls to City departments, refers calls to
the proper party and screens calls and takes messages as necessary.
- Provides general infor.iaation by telephone and in person; refers the
caller or visitor to the proper party or agency if the question
does not concern a service provided by the City.
- Performs general office work, including typing, filing and sorting
and distribution of mail.
- Processes business license renewals and applications for new li-
censes. This includes providing information, receiving fees, main-
taining files and submission of applications to the appropriate
department for review.
- Receives and refers complaints regarding false alarms, prepares in-
voices, receipts for paid invoices and maintains files on all false
alarm cases.
- Operates a variety of office equipment, including calculators and
word processors.
QUALIFICATIONS
Knowledge Of: Correct use of a telephone switchboard, including
proper telephone and reception techniques; office practices and
procedures; basic mathematics; correspondence forms and correct
punctuation, spelling, grammar and vocabulary; and basic records
retention systems.
Switchboard Operator /Receptionist
Page 2 —
7/84
Ability To: Properly operate a telephone switchboard and effec-
tively screen and refer calls; acquire a knowledge of City services
and departmental operations; follow written and verbal instruc-
tions; type at a speed of not .less than 40 net words per minute
from clear copy; operate a variety of office equipment; make basic
arithmetic calculations; and work effectively with other staff and
the public.
Education and Experience: Sufficient education and experience to
satisfactorily perform the duties of this classification. A typi-
cal qualifying background would be graduation from high school and
one year of experience as a switchboard operator or receptionist.
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. r
RESOLUTION NO. 85 -9.63
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA FURTHER
AMENDING RESOLUTION NO. 85 -9.54 AS AMENDED REVISING SALARY RANGES
FOR NON- MANAGEMENT EMPLOYEES OF THE CITY OF SARATOGA.
The City Council of the City of Saratoga hereby resolves as
follows:
SECTION 1: Section 1 of Resolution 85 -9.54 is amended as follows:
Exhibit "A" (Schedule of Salary Classes Effective August 27,
1984), attached hereto and incorporated by reference,
provides the basis for rates of compensation to be paid the
different positions in the City Service.
SECTION 2: Applicability
This resolution amends Resolution 85 -9.54 of the City of
Saratoga. This resolution is an expression of existing
Policy of the City of Saratoga and subject to modification
and change by the City Council from time to time. Nothing
herein contained shall be construed as creating or
establishing any of the provisions hereof as terms of any
contract of employment extending beyond any period other
than such period as during the resolution is in full force
and effect. That is to say, that any employee of the City
of Saratoga during the effective period of the resolution
shall have such employment rights and duties as are set
forth herein only during such period of time as this
resolution remains in effect, and not afterward.
The above and foregoing resolution was passed and adopted by the
Saratoga City Council on the day of
by the vollowing vote:
AYES:
NOES:
ABSENT:
ATTEST:
CITY CLERK
MAYOR
"EXHIBIT A"
C,
Effective August 27, 1984, the following positions in the City service are assigned
to the following ranges, and shall be paid at the rate of compensation shown.
RANGE POSITION STEP P STEP A STEP B STEP C STEP D STEP E
63
Account Clerk
1364
1432
1504
1578
1657
1740
92
Administrative Assistant
1820
1911
2007
2106
2211
2322
85
Administrative Secretary
1698
1783
1872
1964
2063
2166
117
Assistant Civil Engineer
2334
2451
2573
2701
2836
2978
102
Assistant Planner
2011
2111
2217
2326
2443
2565
114
Associate Planner
2265
2379
2498
2621
2752
2890
114
Building Inspector
2265
2379
2498
2621
2752
2890
62
Building Maintenance Custodian
1350
1418
1489
1562
1641
1723
45
Clerk Typist I
1140
1197
1257
1319
1385
1455
54
Clerk Typist II
1247
1309
1375
1443
1515
1591
63
Clerk Typist III
1364
1432
1504
1578
1657
1740
85
Community Service Officer
1698
1783
1872
1964
2063
2166
C97
92
Deputy City Clerk
1820
1911
2007
2106
2211
2322
Hous. & Comm. Dev. Coord.
1913
2009
2109
2213
2324
2440
38
Japanese Garden Caretaker
1064
1117
1173
1231
1292
1357
94
Japanese Garden Specialist
1857
1950
2047
2148
2256
2369
110
Parks & Bldg. Mtc. Supervisor
2177
2286
2400
2519
2645
2777
69
Parks & Landscp. Mtc.Worker I
1448
1520
1596
1675
1759
1847
84
Parks & Landscp. Mtc.Worker II
1681
1765
1853
1945
2042
2144
89
Parks & Landscp. Mtc.Worker III
1767
1855
1948
2044
2146
2254
96
Planner I
1894
1989
2088
2191
2301
2416
82
Planning Aide
1648
1730
1817
1907
2002
2102
84
Recreation Supervisor
1681
1765
1853
1945
2042
2144
69
Secretary
1448
1520
1596
1675
1759
1847
114
Senior Engineering Technician
2265
2379
2498
2621
2752
2890
92
Street Mtc. Leadworker
1820
1911
2007
2106
2211
2322
69
Street Mtc. Worker I
1448
1520
1596
1675
1759
1847
84
Street Mtc. Worker II
1681
1765
1853
1945
2042
2144
107
Street Mtc. Supervisor
2113
2219
2330
2445
2567
2696
54
Switchbd. Opr/Receptionist
1247
1309
1375
1443
1515
1591
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;r
A
RESOLUTION NO. 775.8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA REVISING
THE BENEFITS FOR THE CITY MANAGER.
WHEREAS, the City Council has reviewed and evaluated the
performance of the City Manager in September, 1984
NOW, THEREFORE BE IT RESOLVED:
(1) That effective August 27, 1984, City will pay P.E.R.S. 6%
of the 70 of employee's contribution to P.E.R.S.;
(2) That the amount provided for insurance benefits, including
health, life and dental coverage, shall be the same as
provided for other management positions, $275.00 per
month;
(3) That a one -time performance bonus of $1,000 will be paid;
(4) All other terms and conditions of employment as specified
in Resolution 775.6, adopted March 16, 1983, be and hereby
are continued.
The above and foregoing resolution was passed'and adopted by the
Saratoga City Council on the day of
by the following vote:
AYES:
NOES:
ABSENT:
ATTEST:
CITY CLERK
1
CITY OF SARATOGA
AGIISDA BILL NO. Initial:
Dept. Hd.
DATE: November 29, 1984
C. Atty.
DEPARTMENT: City Manager C. Mgr.
SUBJECT: Geologic Hazards Mapping Project
Issue Ste: The current budget appropriates funds for completion of the Geologic
Hazards Mapping Program which was begun in the Northwest Hillside Area during the
late 1970's. The initial phase of this program has been shown to be effective in
identifying areas of real or potential geological hazards and enabling the City to
reduce or eliminate the risk of damage or loss associated with such hazards on new
development occurring within the area. The benefits of such a program to the City
are believed to far outweigh the cost of the program in reduced liability under the
current legal framework. Completion of the program in those remaining portions of
the City believed to include real or potential hazards can be accomplished.
Recommendation:
1. Approve the Proposal of William Cotton & Associates for the Geologic Hazards
Mapping Program in the South and West Hillside Area.
2. Approve an additional appropriation of $2,830 (90 above the budget amount for the
"not -to- exceed" estimate of the work.
3. Authorize the Community Development Director to issue the authorization to
proceed.
Fiscal cts: Completion of the project at a "not -to- exceed" cost of $32,830 will
enable the City to reduce or eliminate future liability on new development occurring
within the project area through identification of hazard areas, increased require-
ments for mitigation of hazard in such areas or through reduction of exposure to
damage or loss by such hazards.
Exhibits:
1. Report from City Manager, 11/29/84
2. Proposals Received: William Cotton, Terratech, JCP
3. Request for Proposals
4. Map of Project Area
Council Action:
1
U
,
(•2 o §&i"kXQ)(rVZ
REPORT TO MAYOR AND
CITY COUNCIL
SUBJECT:
SUMMARY
Geologic Hazards Mapping Project
DATE: 11/29/84
COUNCIL MEETING: 12/05/84
----------------- - - - - --
The 1984 -85 budget includes an appropriation of $30,000 for a
geologic hazards mapping program in the southern and western
slope areas of the City. A similar program was completed in the
late 1970's for the northwestern slope area of Saratoga. The
results of the earlier study have enabled the City to identify
areas of real or potential risk for ground unstability, high
seismic hazard or flooding. Based on the results of that mapping
effort, the City's development regulations have been modified to
require that prospective development in areas of real or
potential hazard first identify the degree of hazard and the
means for mitigation as part of the application process. In
areas of actual hazard, the type and density of development is
restricted.
The current appropriation is intended to complete the geologic
hazards mapping program in the remaing portion of the City
anticipated to include real or potentially hazardous conditions.
This is the area known as the south and western hillside area.
Three bids have been received from the twelve Requests for
Proposals mailed in July, 1984. Of these, the bid of William A.
Cotton and Associates is believed to be the most responsive and
the best qualified to undertake the project.
{
Report to Mayor and City Council
Page 2
RECOMMENDATION
1. Approve the Proposal of William A. Cotton and Associates for
the Geologic Hazards Mapping of the South and West Hillside
areas of Saratoga.
2. Appropriate the additional sum of $2,830.00 from the General
Fund Reserve to cover the "not -to- exceed" Proposal Bid.
3. Authorize the Community Development Director to proceed with
the proposal contract.
ANAT.YST S
Benefits of the Project: Undertaking this project will enable
the City to identify areas of real or potential hazard in the
South and Western hillside areas in a manner similar to that
which was accomplished for the Northwest Hillside area. The
earlier project in the Northwest area has enabled the City to
increase the degree of protection of public and private property
from the hazards identified and increase public awareness of the
potential for such hazards prior to making development decisions.
The "value" of these benefits is incalculable in reducing or
eliminating future real or potential liability of the City under
the existing legal framework.
RECOMMENDED CONSULTANT
Three proposals have been received from the firms of William
Cotton and Associates of Los Gatos; Terratech, Inc. of San Jose,
and JCP, Inc. of San Jose. The City Engineer recommends the
proposal of Cotton and Associates as being the most responsive to
the study requirements and likely to provide the City with the
best overall results. I concur with the City Engineer's
recommendation and find further that the Cotton firm offers the
best experience for the project. This firm also performed the
Northwest Hillside Mapping project for the City. The following
chart compares the major features of the three proposals:
41
Report to Mayor and City Council
Terratech, Wm.Cotton
Inc. & Assoc.
"Not -to- Exceed" estimate
of cost of work (not
including Alternate 1) $18,000 $32,830
Typical Fees:
Principal Geologist $75 /hour $75 /hour
Project Engineer $65 /hour $60 /hour
Tech. Draftsmen $29 /hour $32 /hour
Expense Charges:
At Cost plus 15% 15%
Page 3
J.C.P.
Inc.
$34,500
$75 /hour
$55 /hour
$45 /hour
15%
On the basis of evaluating the proposals, the City Engineer and
City Manager concur that William Cotton and Associates has the
most direct and relevant experience and that the organization of
the work and methodology are most likely to produce the most
responsive report and recommendations for the City. Copies of
the proposales received are attached.
. Wa e Dernet
City Manager
3m
Attachments
William Cotton
and Associates
Robert S. Shook
Director of Community Development
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California 95070
Dear Mr. Shook:
GEOTECHNICAL CONSULTANTS
314 Tait Avenue, Los Gatos, California 95030
(408) 354 -5542
August 30, 1984
P1574
We are pleased to submit this proposal for geotechnical services to the City of
Saratoga in response to your letter of July 24, 1984. This proposal contains a
description of our scope of services and their associated costs, a detailed work
schedule, and a summary of our qualifications to perform this study.
The professional staff we will devote to this project is an effective and well-
integrated team experienced in aerial photographic interpretation, engineering geo-
logic mapping, and geologic hazards analysis. Furthermore, our experience as acting
City Geologist has made our organization acutely aware of the potential geologic
hazards that may constrain land -use within the City of Saratoga. Consequently, we
believe that our project team is particularly well qualified to perform the geologic
services requested by the City.
Our proposed investigation will provide the City with a Final Report and
Geologic and Ground Movement Potential Map folios of the highest professional
quality. The documents will be compatible with, and complimentary to, the existing
map folios previously prepared by us for the City of Saratoga. Special emphasis will
be placed on communicating this technical information in a concise and lucid mariner
that will be understandable to non - technical users. We intend to fully commit our
resources to accomplish this task in a professional manner within our stipulated
budget and schedule constraints.
We appreciate the opportunity to present this proposal and look forward to the
prospect of serving the City on this interesting and challenging project. If you have
any questions regarding our scope of services, cost of investigation, schedule, or
qualifications, please do not hesitate to contact us.
Sincerely yours,
WILLIAM COTTON AND ASSOCIATES, INC.
h V
L William R. Cotton
Principal Engineering Geologist
William L. Fowler
W RC:W LF:{<t Senior Engineering Geologist
LENGINEERING GEOLOGY o ENVIRONMENTAL EARTH SCIENCES e FOUNDATION ENGINEERING
r
r
i
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TECHNICAL PROPOSAL
GEOLOGIC HAZARDS INVESTIGATION
City of Saratoga, California
Table of Contents
1.0 INTRODUCTION AND PROJECT DESCRIPTION
2.0 TECHNICAL CAPABILITIES AND QUALIFICATIONS
3.0 TECHNICAL APPROACH AND METHODOLOGY
3.1 PHASE I - Initial Project Research
3.2 PHASE II - Field Investigation
3.3 PHASE III - Geologic Analysis and Report
Preparation
4.0 COST OF INVESTIGATION
5.0 PROJECT ORGANIZATION AND MANAGEMENT
5.1 Project Organization
5.2 Project Team and Responsibilities
5.3 Project Work Schedule
5.4 Project Budget Control
6.0 PERTINENT RELATED EXPERIENCE
i
Page
1
n
6
6
d
9
11
13
13
13
14
15
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William Cotton and Associates
I
Table of Contents (Continued)
APPENDIX A
Resumes of Key Personnel
APPENDIX B
Representative List of Clients
APPENDIX C
Schedule of Charges
FIGURES
Figure 1 - Project Organization
Figure 2 - Project Schedule
PLATES
Plate 1 - Index Map
Follows Page
A -1
C -1
13
14
In Pocket
ii
William Cotton and Associates
l�
f
1.0 INTRODUCTION AND PROJECT DESCRIPTION
William Cotton and Associates is presenting this technical proposal to the City
of Saratoga in response to their solicitation dated July 24, 1984. It is our
understanding that the City is seeking geologic mapping services and an accom-
panying assessment of geologic hazards for the remaining unmapped lands within the
t City boundaries. The final products of the study are to include Geologic and Ground
Movement Potential Map folios and a comprehensive geologic report similar in scope
and form to those prepared by our office in 1980 for the Upper Calabazas Creek
Watershed.
Ir
The study area is divided into two separate parcels entitled "Proposed Mapping
Area" and "Alternate One ". The boundaries of these areas are illustrated on Plate 1.
Also shown on Plate 1 are locations of damaging landslides that occurred in February
and March of 1983 in response to the particularly severe winter storm seasons of
1982 -1983. These landslides were reviewed for the City of Saratoga on an emergency
basis by our office in March of 1983. The results of our work indicated that the
Upper Calabazas Creek and Congress Springs mapping programs were highly
successful in predicting areas prone to future slope instabilities. However, damaging
landslides located outside the limits of the study areas clearly demonstrated the need
to extend the existing Geologic and Ground Movement Potential map base.
The western and southern portions of the Proposed Mapping Area are underlain
by rugged foothills that are characterized by steep slope inclinations and narrow,
steep -walled stream canyons. The steep slopes of the foothill terrain are underlain
by bedrock materials of the Franciscan complex and the Santa Clara Formation.
These bedrock materials are, in turn, overlain by locally thick surficial deposits of
soil, colluvium and landslide debris.
The steep foothill terrain gives way rather dramatically to the relatively
planar, moderate to gentle slopes of the valley floor which are underlain by
Quaternary alluvial fan materials. These poorly consolidated deposits -- composed of
gravel, sand, silt and clay -- underlie the majority of the Proposed Mapiiing Area and
Alternate One. In addition, unconsolidated Holocene alluvium occurs along the beds
yand banks of the larger stream courses of the study area.
l --
1 William Cotton and Associates
r
The mapped trace of the potentially active Berrocal fault crosses the southwest
corner of the Proposed Mapping Area and marks the transition between the steep
foothill terrain and the gentler alluvial fan terrain. The inferred trace of the
Shannon fault extends diagonally to the southeast across Alternate One.
Based upon our previous experience in the Saratoga foothills terrain, we
anticipate that future land -use within the steeper westerly and southerly portions of
the Proposed Mapping Area will be constrained by potentially hazardous slope
conditions. A significant portion of the hillside terrain is adversely affected by
landslide deposits and potentially unstable soil and colluvium. Several public and
private properties within this terrain (e.g., Michaels Drive: Eissman, Rueling, Winn,
Herman, and Laughlin; Upper Hill Court: Amana; Saratoga Hills Road; Madrone Hill
Road: Hover; Canyon View Drive: Manzagol) were severely impacted by slope
movement processes in February of 1983 (Plate 1).
It is our opinion that other land -use constraints within the Proposed Mapping
Area, and Alternate One, will be primarily related to seismic hazards associated with
potentially large earthquakes on the Berrocal and San Andreas faults. The seis-
mically- induced hazards include ground rupture, ground shaking, and secondary
ground failure. In addition, hazards related to flooding, shallow ground water,
settlement and expansive soils also impact significant portions of the Proposed
Mapping Area and Alternate One.
We believe these potentially hazardous conditions can be mitigated through
early recognition, proper land -use policies and regulations, pre- construction geotech-
L nical investigations, and sound engineering and design procedures. The key element
in the, process, however, is the early recognition, characterization, and analysis of the
potential geologic hazards. Of equal importance is the presentation of this
information in a clear and concise format that can be easily understood and applied
by appropriate non - technical users. The Ground Movement Potential Map provides
such a vehicle.
The derivation of Ground Movement Potential Maps, however, is a difficult and
subjective process that requires intimate familiarity with the geologic processes that
constrain land -use within a particular area. Our firm has extensive experience both
with the development and review of Ground Movement Potential Maps in Saratoga
William Cotton and Associates
L 2
0
and the Town of Portola Valley. We believe that this experience makes us
particularly well qualified to provide the City with the Geologic and Ground
Movement Potential maps, and supplemental geotechnical information, necessary to
implement sound land -use and development policies.
3
LWilliam Cotton and Associates
i
2.0 TECHNICAL CAPABILITIES AND QUALIFICATIONS
WILLIAM COTTON AND ASSOCIATES, INC., has provided comprehensive
engineering geologic and geotechnical engineering services for both regional and site-
, specific studies throughout California. Our firm is primarily involved in developing
technical maps and reports for a wide range of geotechnical projects with an
emphasis in landslide and seismic hazards identification and evaluation. We soecial-
ize in the detection, description, and evaluation of geotechnical hazards and the
application of these data to land -use planning decisions, environmental resources
assessment and the formulation of mitigation measures. Major studies have been
completed for a variety of clients throughout California, including private industry,
city, county and federal agencies. WCA also serves as the geotechnical reviewing
agency for many San Francisco Bay Area communities. In this capacity, we review
the geologic and geotechnical reports that support various land -use applications.
Community -wide engineering studies are also conducted to assess the level of
existing and potential geotechnical hazards.
Mr. William Cotton, President and Principal Engineering Geologist of WCA is a
I Registered Geologist and Certified Engineering Geologist in California, with over 21
years of professional experience in the field of engineering geology. He is one of the
most noted landslide experts in the State of California. His specialties include
regional and site specific slope stability studies and the historic and paleoseismicity
of young faults in California. Mr. Cotton was a co- leader for the first and second
Japanese - American landslide conferences in the United States and Japan. For the
past ten years he has provided consulting and expert witness services for a number of
i legal firms involved in a variety of landslide litigation cases. He is a principal
investigator on over eight contracts awarded by the U.S. Geological Survey under the
Earthquake Hazards Reduction Program. At present, he is working on a grant
awarded by the National Science Foundation to study the planning and engineering
response to the landslide damage resulting from the intense storm of early January
1982. Previously, as a geologist with the U.S. Geological Survey, working on the San
L Francisco Bay Regional Environmental and Resources Study, Mr. Cotton mapped the
bedrock and surficial geology of approximately 650 square miles of the Diablo Range
in Alameda and Santa Clara Counties.
i
4 William Cotton and Associates
9
( Mr. Patrick Shires, Vice President and Principal Geotechnical Engineer and
f Geophysicist of WCA, is a Registered Professional Engineer in six western states with
over 12 years of professional experience in the field of geotechnical engineering. His
specialties. include slope stability and remedial design studies (including computer
applications to slope stability analysis), dam design and analyses, and foundation
engineering. Mr. Shires has also provided consulting engineering services for a
number of legal firms involved in a variety of landslide litigation cases. Over the
past few years, Patrick Shires has served as principal geotechnical engineering
( investigator for over fifty landslides in the greater San Francisco Bay area.
r
1 WILLIAM COTTON AND ASSOCIATES, INC. has the required staff and
facilities to administer projects in a competent, professional and timely manner. Our
1 senior staff are all trained field engineering geologists and soil engineers who have
broad experience in producing, evaluating and utilizing geologic and geotechnical
data for regional planning and microzonation projects. Our staff has a recognized
ability to convey technical information to both technical and non - technical users, in a
concise and lucid manner in written and verbal as well as illustrative form. Our
qualified and experienced staff are skilled at working with interdisciplinary teams
including engineers, hydrologists, design professionals, attorneys, elected officials
_ and town and regional planners.
L
L
I
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Professional resumes of the individuals that will be assigned to the project team
are found in Appendix A.
A list of representative public agencies served by WILLIAM COTTON AND
ASSOCIATES, INC. is included in Appendix B for your information.
5
William Cotton and Associates
3.0 TECHNICAL APPROACH AND METHODOLOGY
The primary objective of our study will be to provide the City with an
i
assessment of the potential geologic and geotechnical hazards that may constrain or
influence land -use in the proposed study areas. Special care will be taken to present
I our data, findings, and conclusions in a manner that will clearly define the types of
I geologic hazards and the associated levels of risk to both existing and potential land-
uses. Additionally, we will review the existing City ordinances (e.g., Ordinance
3E -15, Subdivision Ordinance NS -60, Zoning Ordinance NS-3, etc.) concerning geo-
technical requirements, controls, and practices and make recommendations for
I upgrading or revising these documents as necessary. The final product will be
presented at a technical level that will be useful for both City planning and building
l department personnel, as well as for the general public and private industry. In order
_ to insure that the final product meets with the objectives and goals of the RFP, very
close coordination will be maintained between our office and the City staff during all
I phases of this project.
The phases and tasks described below outline the scope and details of the
technical approach that we intend to follow in order to satisfactorily complete our
proposed Geologic Hazards Investigation for the City of Saratoga. The following
outline of our technical approach has been structured and modified after the
description of services presented in the RFP as Exhibit B.
3.1 PHASE I - Initial Project Research
LThe initial phase of the project will be divided into three tasks which will
include detailed project planning, compilation and analysis of existing geotechnical
t literature and maps, and collection and analysis of existing stereoscopic aerial
(L photographs.
I Task 1 - Project Planning and Coordination - After selection, an in -house
L
meeting will be held to review and coordinate all phases of the geologic investigation
among the members of the project team. A detailed work plan and schedule will be
L formulated and a system of communication and controls established in order to track
the project work. The goal of the system will be to keep all members of the project
�- team, and appropriate City personnel, informed of the progress of the technical work,
budget, and project schedule.
William Cotton and Associates
6
Task 2 - Compilation and Analysis of Basic Data - A comprehensive search of
all available published and unpublished geologic data will be completed. The data
shall include both documents and maps concerning the geology, ground water, soils,
and geotechnical engineering conditions of the study area. In addition to the
extensive information in our own files, the following primary sources will be utilized:
• City of Saratoga
• Santa Clara County
• United States Geological Survey
• California Division of Mines and Geology
• San Jose State University Library
• Branner Earth Sciences Library, Stanford University
• Local Geotechnical Consultants
Both regional and site - specific references will be reviewed for technical data
applicable to our study. An exhaustive bibliography of the most relevant documents
and maps will be compiled and evaluated. Data deemed appropriate and relevant to
the study will be compiled on the 200 -scale topographic base 'for verification during
the field investigation phase of the project. The references utilized in the study will
be included in the bibliography of the final report.
Task 3 - Compilation and Analysis of Aerial Photographs - In addition to our
own existing collection of aerial photography of this study area, a detailed search will
be conducted to identify additional stereoscopic coverage. The following primary
sources of aerial photography that will be reviewed include:
o United States Geological Survey
o Santa Clara County
_ o NASA -Ames Research Center LIZ
o Fairchild Collection - Whittier College ✓
o Pacific Aerial Surveys
o Caltrans ✓
o Cartwright Aerial Surveys
o California State University, Northridge
o Teledyne Geotronics
o Towill, Inc.
o UC Santa Cruz, McHenry Library
William Cotton and Associates
7
Aerial photographs of suitable scale and quality will be acquired to supplement
our existing coverage of the study area. A thorough photogeologic analysis of the
stereoscopic photographs will be completed. All photogeologic mapping will be
completed in permanent ink on clear, stable plastic overlays. Each overlay will be
registered to its respective photograph and identified by the corresponding photo-
graphic identification number. Subsequently, the photogeologic mapping will be
transferred to the 200 -scale topographic base for verification during the field
geologic mapping phase of the project.
3.2 PHASE H - Field Investigation
The field investigation phase of the project will include a preliminary field
reconnaissance by all members of the project team, and a comprehensive program of
engineering geologic mapping.
Task 1 - Preliminary Field Reconnaissance - Following the completion of the
basic data compilation and aerial photographic analysis, a field reconnaissance will be
jointly conducted by all members of the project team. ' The purpose of the
I reconnaissance will be to review and assess the basic data that has been compiled
1_ onto the 200 -scale maps, identify and assign traverse routes, and to standardize field
mapping techniques. At this time, access permission to private properties will be
Lcoordinated and confirmed. The preliminary field reconnaissance will promote the
uniformity of data collection throughout the study area and ensure the highest quality
final product.
terize the soil, geologic, and seismic conditions. More specifically, the extent and
distribution of bedrock and surficial materials will be mapped, the bedrock structure
will be determined, and major geologic features such as fault zones and landslides
will be identified. Special attention will be directed towards delineating potential
geologic hazards that may adversely impact the study area.
8 William Cotton and Associates
Task 2 - Engineering
Geologic
Field Mapping
- An engineering geologic field
mapping program will be
conducted
over the
extent of the study area. Standard
Lengineering
geologic field
mapping techniques
will be used to identify and charac-
terize the soil, geologic, and seismic conditions. More specifically, the extent and
distribution of bedrock and surficial materials will be mapped, the bedrock structure
will be determined, and major geologic features such as fault zones and landslides
will be identified. Special attention will be directed towards delineating potential
geologic hazards that may adversely impact the study area.
8 William Cotton and Associates
We anticipate that the field mapping will entail the ground traverse of all
roads, creek beds and ridge tops of the study area. Information will be gathered from
both natural and artificial exposures. All data collected during the field mapping
phase will be recorded on the 200 -scale topographic map base. Locations of
observation points will be determined by inspection of both aerial photographs and
topographic base map. Compass triangulation and taped distances will be utilized to
assure accurate location of observation points. Access permission will be obtained
prior to entering all private properties.
3.3 PHASE III - Geologic Analysis and Report Preparation
The final phase of the project will entail compilation and analysis of all data
collected in Phases I and II, and preparation of a comprehensive geotechnical report
with accompanying Geologic and Ground Movement Potential Map folios.
Task 1 - Geologic Hazards Analysis - The results of the field investigation will
be combined with the basic data compiled during Phase I of the investigation onto a
clean 200 -scale topographic base map. The information will be analyzed and refined
to produce a final map that will accurately depict our evaluation of the geologic
conditions of the study area.
jThe geologic hazard s-assoeiated with the geologic conditions extant in the study
area will be evaluated. Based upon our previous experience with the Calabazas Creek
Watershed, we anticipate that the primary geologic hazards within the study area will
include, but not necessarily be limited to: slope stability hazards, seismic hazards,
L flooding, shallow ground water, settlement, and expansive soils. In addition, it is our
intention to evaluate those geologic hazards which lie, or originate, outside the study
area, but which are considered to be potential threats to safe land -use within the
study area.
Ground Movement Potential Maps reflecting the relative slope stability and
seismic hazards of the study area will be developed. To ensure uniformity of the
City's geologic map base, the maps will be prepared using the same methodology and
standard of care used in the preparation of the Upper Calabazas Creek map folio.
I �
William Cotton and Associates
The relative level of risk associated with the identified geologic hazards will be
t evaluated for the study area. Recommendations for land -use policies, appropriate
levels of geotechnical investigations, possible mitigation measures, and construction
design standards will be developed. In addition, because of the damage caused by the
severe winter storm seasons of 1981 -82 and 1982 -83, we consider this a unique
>> opportunity to evaluate both the existing City ordinances, and our previous recom-
mendations concerning geotechnical requirements and practices.
' Task 2 - Preparation of Draft Report and Maps - A draft report presenting our
findings, conclusions, and. recommendations concerning the geologic conditions,
geologic hazards and general geotechnical aspects of the study area will be prepared.
The draft report will include preliminary working copies of the Geologic and Ground
Movement Potential map folios. Each map set will be accompanied by a detailed
explanation describing the geologic units and symbols presented on the maps.
Included in each explanation will be short text describing the intended uses and
limitations of each map folio. Both map folios will be drafted onto reproducible
mylar topographic base maps to be provided by the City. The draft report and
preliminary map folios will be presented to the City for review and comment.
�. Task 3 - Preparation of Final Report and Maps - Upon receipt of the City's
comments on the draft report, a Final Report with accompanying Final Map Folios
will be prepared. The City's comments, corrections, and recommendations on the
draft report will be reviewed, discussed, and incorporated into the Final Report and
Maps.
Task 4 - Consultation - Consultation will be provided throughout the course of
-our investigation to ensure that the City remains informed as to the progress of the
technical work, budget, and schedule. If requested, formal verbal and /or written
progress reports will be provided on a bi- monthly basis. Follow -up consultation will
also be provided to explain and discuss both the Draft and Final Reports.
L
10
William Cotton and Associates
4.0 COST OF INVESTIGATION
We propose to bill you for our services on a time - and - materials basis in
accordance with the attached Schedule of Charges (Appendix C). Our anticipated
costs for the proposed investigation of both the Proposed Mapping Area and Alternate
One are outlined below:
PHASE I - Initial Project Research
Task 1 - Project Planning and Coordination
Task 2 - Compilation and Analysis of Basic
Data
Task 3 - Compilation and Analysis of Aerial
Photographs
PHASE II - Field Investigation
Task 1 - Preliminary Field Reconnaissance
Task 2 - Engineering Geologic Field Mapping
PHASE III - Geologic Analysis and Report
Preparation
Task 1 - Geologic Hazards Analysis
Task 2 - Preparation of Draft Report and
Maps
Task 3 - Preparation of Final Report and
Maps
TOTAL COST
Proposed
Mapping Area
$1,460
$3,220
$3,620
$2,260
$10,950
$3,160
$6,800
$1,360
$32,830.00
Alternate
One
$1,760
$3,460
$4,100
$2,720
$13,880
$3,650
$8,100
$1,480
$39,150.00
11 William Cotton and Associates
Costs for our investigation of the Proposed Mapping Area will not exceed
$32,830.00. We anticipate an additional cost of $6,320.00 to include Alternate One in
our investigation for a total not -to- exceed cost of $39,150.00.
12
William Cotton and Associates
5.0 PROJECT ORGANIZATION.AND MANAGEMENT
5.1 Project Organization
As standard business practice, William Cotton and Associates maintains an
efficient and effective system for managing projects and controlling budgets and
schedules. Each project is assigned a Principal -in- Charge and Project Manager who
are responsible for coordinating the technical work and for managing the project
budget and schedule. Specific technical tasks are placed under the responsibility of
the appropriate Senior Geologist or Engineer. The Senior Geologist or Engineer is
then responsible for completing the assigned task by utilizing the necessary staff
needed to complete the task in a timely manner. This organization and management
will be utilized on the proposed Geologic Hazards Investigation.
5.2 Project Team and Responsibilities
The research team assembled for this project is composed of highly qualified
individuals with extensive and diverse backgrounds in geologic hazards analysis and
the application of such data to land -use planning.
Mr. William Cotton, President and Principal Engineering Geologist of William
Cotton and Associates, will serve as Principal -in- Charge for the investigation. Mr.
Cotton, as City Geologist for Saratoga, is intimately familiar with the geology and
geologic hazards of the area. His duties on this project will include technical
administrative control of the project schedule and budget, and supervision and review
of the Senior Engineering Geologic staff. Mr. Cotton will personally provide
technical review to all aspects of the proposed investigation.
} Mr. Patrick Shires, Vice - President and Principal Geotechnical Engineer of
William Cotton and Associates, will review all geotechnical aspects of the proposed
investigation. We anticipate that Mr. Shires will participate chiefly in the Geologic
Hazards Analysis phase of the study, and provide input regarding recommendations
{ for geotechnical investigations and construction procedures.
13 William Cotton and Associates
F - i - -- - - -- r--
William Cotton and Associates
PROJECT ORGANIZATION
CITY OF SARATOGA
GEOLOGIC HAZARDS INVESTIGATION
FIGURE 1 P1574
( Mr. William Fowler, Senior Engineering Geologist of William Cotton and
Associates, will function as Project Manager for the investigation. Mr. Fowler will
I coordinate and supervise all phases of the technical investigation on a day - today
basis and will be responsible for completing the outlined tasks according to the
specified project schedule. Mr. Fowler will work closely with both the Principal-in-
Charge and the Senior Engineering Geologic staff assigned to the project.
The Senior Engineering Geologic staff of William Cotton and Associates will
personally administer and execute all phases of the proposed investigation including
basic data compilation, aerial photographic interpretation, engineering geologic
mapping, geologic hazards analysis, and report preparation. The Senior staff assigned
to the project will include Mr. Peter Anderson and Mr. Peter Stroud. Mr. Anderson
and Mr. Stroud both have broad field experience and have worked on a wide variety of
projects involving the analysis of geologic hazards and their impact on urban
development. In addition, both individuals have participated in and administered the
geologic review process performed by William Cotton and Associates for Saratoga,
and thus, have an excellent working knowledge of the existing geologic conditions.
lThe project team will be assisted by our word processing, technical illustrating,
and clerical and accounting support staff. Our offices in Los Gatos are in close
proximity to the study area, and the City of Saratoga offices, and we maintain an
l_ extensive in -house geotechnical reference library, as well as state -of- the -art word
processing, micro - computer, and technical illustrating equipment.
r
The structure of the project team is graphically depicted in Figure 1. Appendix
A of this proposal contains detailed resumes of key personnel assigned to the project.
5.3 Project Work Schedule
The Geologic Hazards Investigation will be completed in a timely manner
strictly in accordance with the schedule presented in Exhibit B of the City's RFP.
The project schedule presented in Figure 2 graphically illustrates how we plan to
accomplish the deadlines specified by the City.
14
William Cotton and Associates
--'— ---- [--- ---- ---- ---- ---~ ~==�" ~�—~ ---- ----� ~~—~— ---� ---- ----_ --__ ____
'
TIME IN MONTHS
TASKS
1. Project Planning and Coordination
Lu
2. Compilation and Analysis of Basic Data
Lu
0
3. Compilation and Analysis of
cc
CL
cc
0
Aerial Photographs
0
PHASE II
Z
1. Preliminary Field Reconnaissance
LL
0
2. Engineering Geologic Field Mapping
LU
PHASE 111
0
1. Geologic Hazards Analysis
0
2. Preparation of Draft Report and Maps
u-
LL
3. Preparation of Final Report and Maps
0
4. Consultation
WRITTEN PROGRESS REPORTS
0
*1
0 91
0 01
0
TO
0 0.
0 0
PROJECT SCHEDULE
CITY OF SARATOGA
GEOLOGIC HAZARDS INVESTIGATION
William Cotton and Associates
FIGURE 2 P1574
To ensure timeliness, work schedules of project personnel will be posted weekly,
and specific tasks and deadlines will be discussed at regularly scheduled weekly staff
meetings. Written progress reports from the Senior staff will be reviewed by the
project manager on a weekly basis. Deviations from the project schedule or budget
will be readily apparent and dealt with promptly by the Project Manager.
Written progress reports regarding the project budget, scheduling, and technical
progress will be prepared by the Project Manager and presented on a bi- monthly
basis.
5.4 Project Budget Control
The Project Manager will be responsible for control and tracking of the project
budget. As a normal procedure, personnel time and expense records for all members
of the project team will be submitted, weekly for computer processing and budgetary
planning. Computerized budget reports for the project will be automatically routed
to the Project Manager on a weekly basis so that budget allocations and expenditures
can be monitored and the projected manpower and project needs evaluated.
15 William Cotton and Associates
6.0 PERTINENT RELATED EXPERIENCE
This section of the proposal contains project summaries of a number of geologic
1 investigations which have been completed by William Cotton and Associates in the
1 past several years. These projects have been selected for this section because they
are similar in scope and magnitude to that presently proposed for the City of
1 Saratoga, and they all involve the synthesis of regional geologic
data and geologic
! hazards assessment relative to land -use planning.
Project and Location: Geologic Hazards Analysis of the Upper Calabazas Creek
Watershed Area, Santa Clara County, California
Client: City of Saratoga, California
Area: Approximately 3 square miles
Date: 1979
Products: Detailed geologic maps at a scale of 1" = 200' displaying
bedrock faults and landslides and an accompanying set of
interpretive maps that define various levels of ground
movement potential. The maps are accompanied by a
comprehensive geologic report.
Project and Location: Preliminary Storm Damage Assessment, Winter 1982 -83,
Saratoga, California
Client: City of Saratoga, California
Area: Saratoga City Limits
Date: March, 1983
Products: Prepared emergency storm damage assessments con-
sisting of a report describing pertinent geotechnical
information and recommended actions, and 200 -scale
topographic maps showing landslide locations and extent.
16 William Cotton and Associates
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Project and Location: Geologic Hazards Analysis of the Congress Springs Area,
ISaratoga, California
Client: Santa Clara County
Area: 1 square mile
Date: 1977
Products: Detailed engineering geologic and ground movement
potential map at a scale of 1" = 2501. The maps are
accompanied by a comprehensive geologic report.
Project and Location: Analysis of the Geologic Hazards of the Seal Cove Area,
San Mateo County, California
Client: Environmental Planning and Engineering Department,
San Mateo County, California
Area: Approximately 4 square miles
Date: 1971 and 1980
Products: Detailed geologic hazards and risk zonation map of the
Seal Cove community that is impacted by damaging
landslide and active traces of the Seal Cove fault.
Project and Location: Geotechnical Hazards Analysis of Los Altos Hills,
California
Client: City of Los Altos Hills, California
Area: Approximately 2 square miles
Date: 1978
Products: Prepared detailed geotechnical maps at a scale of
1" = 400' and an accompanying set of geotechnical
hazard maps. The map folios are supplemented by a
detailed geotechnical report.
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Project and Location: Engineering Geologic Investigation of the San Gabriel
Fault,^ Valencia, California
Client: Newhall Land and Farming Company
Area: 3 square miles
Date: 1982 -1984
Products: Analysis of the location and activity of the San Gabriel
fault along a 3 -mile segment. Final product was a Land -
Use Potential Map assessing the seismic risk of the fault
to future development.
Project and Location: Holocene Behavior of the San Andreas Fault in Northern
California
Client: U.S. Geological Survey, Earthquake Hazard Reduction
Program
Date: 1978, 1979, and 1980
Area: Approximately 300 mile length of the San Andreas fault
between San Juan Bautista and Point Arena
Products: Analysis of the Historic and Paleo- seismicity along the
segment of the fault that experienced surface faulting in
1906. Determination of size and recurrence intervals of
major Holocene earthquakes.
Project and Location: Geologic Analysis for State Mandated Seismic Safety
Elements
Clients: Communities of Woodside, Gilroy, Milpitas, Los Altos
Hills, Cupertino and San Joaquin County, San Mateo
County
Area: Community to County -wide Studies
Date: 1974 to 1977
Products: Background reports and maps defining the types of
seismic - related hazards and the levels of risk associated
with each type of hazard.
18 William Cotton and Associates
Project and Location: Geologic Resources Inventory for portions of Six Rivers
National Forest in Humboldt and Del Norte Counties,
California
Client: U.S. Forest Service, Six Rivers National Forest,
California
Area: 530 square miles
Date: 1979 -1980
Products: Prepared detailed geologic and landslide maps at a scale
of 1" = 2,0001; identified and described potential aggre-
gate source locations; and provided a comprehensive
report which discusses. the relationships of the bedrock
geology and landslides relative to stream sedimentation
and forest planning and management.
Project and Location: Watershed Improvement Inventory of seven selected
areas, Six Rivers National Forest
Client: U.S. Forest Service, Six Rivers National Forest,
California
Area: 174 square miles
Date: 1980 -1981
Products: Detailed evaluation of sites of significant sediment
sources within seven major drainage basins, site selec-
tion for rehabilitation work and identification of rock
resource sites for mitigation measures.
Project and Location: Geologic Resources Inventory for portions of Six Rivers
National Forest in Trinity, Humboldt and Del Norte
Counties, California
Client: U.S. Forest Service, San Francisco Regional Office,
California
Area: 300 square miles
Date: 1979 -1980
Products: Prepared detailed geologic and landslide maps at a scale
of 1" = 2,0001; identified and described potential aggre-
gate source locations; and provided a comprehensive
report which discusses the relationships of the bedrock
geology and landslides relative to stream sedimentation
and forest planning and management.
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Project and Location:
Geologic Mapping of the Franciscan Rocks in the Diablo
Range, Santa Clara and Alameda Counties, California
Client:
U.S. Geological Survey, San Francisco Bay Regional
Environment and Resources Study
Area:
About 650 square miles
Date:
1970 and 1971
Products:
A preliminary geologic map of the Franciscan Complex
in the Central Part of the Diablo Range, Santa Clara and
Alameda Counties, California. Task included mapping
the bedrock and surficial geology of the central portion
of the Diablo Range; the Franciscan Complex was sub-
divided into three distinct bedrock units and landslide
deposits were delineated.
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APPENDIX A
RESUMES OF KEY PERSONNEL
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(— A_1 William Cotton and Associates
WILLIAM R. COTTON
President
Principal Engineering Geologist
IRegistration
Registered Geologist and Certified Engineering Geologist in California
Certified Professional Geological Scientist
Education
M.S., Geology: San Jose State University, San Jose, California, 1967
B.A., Geology: San Jose State University, San Jose, California, 1962
Professional History
William Cotton and Associates, Inc., Los Gatos, California; President,
Principal Engineering Geologist, 1964 -date.
U.S. Geological Survey Branch of Western Environmental Geology, Menlo
Park, California; Geologist, 1970 -1972.
Leighton and Associates, Inc., Irvine, California; Senior Engineering
Geologic Consultant, 1964 -date.
! Professional Affiliations
Association of Engineering Geologists
Earthquake Engineering Research Institute
American Society of Civil Engineers
Geological Society-of America
Seismological Society of America
American Institute of Professional Geologists
Representative Experience
Mr. Cotton has over 21 years experience in the fields of engineering geology,
geotechnical engineering and environmental earth sciences. His clients have included
federal, state, county and city agencies, and private corporations and individuals
from a widespread area of California.
As President and Principal Engineering Geologist with WILLIAM COTTON AND
ASSOCIATES, INC., Mr.. Cotton has conducted and coordinated numerous geological
and geotechnical investigations associated with a broad spectrum of land -use
applications. Representative projects range in size and detail from large- scale, site
specific studies to small -scale regional investigations. Mr. Cotton's primary research
interests are problems associated with unstable slopes and active fault systems. His
work with unstable slopes has afforded him the opportunity to service clients
throughout California and to study landslide problems in Japan and Mexico.
William Cotton and Associates
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Numerous grants and contracts from the U.S. Geological Survey, National Earthquake
Hazard Reduction Program, have provided Mr. Cotton with research funds to
I investigate active and potentially active fault systems throughout California.
Detailed surface and subsurface geologic studies have been completed on the
following major fault systems in California: San Andreas, Sargent- Berrocal,
1 Calaveras, Pilarcitos, Seal Cove -San Gregorio, Hayward, White Wolf, Pleito, San
Gabriel, San Fernando, and San Jacinto. The primary purpose of these investigations
was to determine the late Quaternary paleoseismicity and to establish the size and
recurrence interval of major earthquakes associated with each fault system.
Mr. Cotton acted in the capacity of chief engineering geologist on several projects
under contract to the U.S. Forest Service, Six Rivers National Forest, California. He
coordinated the compilation and analysis of available geologic data, supervised
geologic field mapping and was directly responsible for a significant portion of the
landslide and slope stability analysis of over 1,000 square miles of forest lands.
Mr. Cotton is extensively involved as a consultant to the San Francisco Bay Area
hillside communities of Saratoga, Cupertino, Los Altos Hills, Portola Valley,
Woodside, Belmont and South San Francisco. In the capacity of city geotechnical
consultant, he has had experience in all phases of hillside residential development.
At the present time, he is retained by the counties of San Mateo and Monterey on all
matters pertaining to unstable slopes and their impacts on public works. In addition,
he is a consultant to a number of legal firms throughout the state regarding landslide
problems.
As a geologist with the U.S. Geological Survey, Branch of Western Environmental
Geology, Mr. Cotton conducted regional studies related to the collection and
evaluation of basic geologic data for the San Francisco Bay region Environment and
I Resources Planning Study. His field area included an area of approximately 650
square miles in the central part of the Diablo Range, Santa Clara and Alameda
Counties, California. His principal assignments included: regional bedrock mapping
L and subdivision of the Franciscan Complex, delineation of landslide deposits and areas
of potentially unstable slopes, and detailed descriptions of the engineering properties
of the bedrock materials of the Franciscan Complex.
Teaching Experience
DeAnza College, Cupertino, California: Full -time Instructor, 1970 -1982.
Pasadena City College, Pasadena, California: Full-tithe Instructor, 1964 -1970.
LLos Angeles State University, Los Angeles, California: Part -time Instructor,
1967 -1970.
San Jose State University, San Jose, California: Part -time Instructor,
1961 -1970.
LWilliam Cotton and Associates
Publications
HOLOCENE BEHAVIOR OF THE HAYWARD- CALAVERAS FAULT SYSTEM, SAN
FRANCISCO BAY AREA, CALIFORNIA - -Final Technical Report, 1984 (with N. T.
Hall and E. A. Hay), USGS Contract No. 14 -08- 0001 - 20555, in press.
NEOGENE ACTIVITY ON THE PLEITO FAULT, TRANSVERSE RANGES,
CALIFORNIA, 1984 (with N. T. Hall and E. A. Hay): in Guidebook to the Transverse
Ranges, California, South Coast Geol. Society.
PROBLEMS IN THE APPLICATION OF 14C DATES TO SLIP RATE DETERMINA-
TION ON THE SAN ANDREAS FAULT, 1984 (with N. T. Hall and E. A. Hay): Abs.,
Seismological Society of America, Berkeley, California.
THE PLEITO FAULT: LATE NEOGENE ACTIVITY, AN EXPANDED ABSTRACT,
1984 (with E. A. Hay and N. T. Hall): Southwest Geological Society (in press), 5 p.
HOLOCENE ACTIVITY OF THE SAN GABRIEL FAULT, VALENCIA, CALIFORNIA,
1983 (with P. Ehlig and A. E. Seward): Abstracts and Program "Engineering Geology
Today & Tomorrow "; 26th Annual Meeting, Association of Engineering Geologists, San
Diego, California, October 2 -7, 1983.,
ENGINEERING GEOLOGY OF THE CARMEL VALLEY ROAD ROCKSLIDE,
MONTEREY COUNTY, CALIFORNIA, 1983 (with J. M. Coyle): Abstracts and
Program "Engineering Geology Today & Tomorrow "; 26th Annual Meeting, Associa-
tion of Engineering Geologists, San Diego, California, October 2 -7, 1983.
PREDICTIVE CAPABILITIES OF GROUND MOVEMENT POTENTIAL MAPS,
I SARATOGA, CALIFORNIA, 1983 (with W. L. Fowler): Abstracts and Program
"Engineering Geology Today & Tomorrow "; 26th Annual Meeting, Association of
Engineering Geologists, San Diego, California, October 2 -7, 1983.
EVIDENCE FOR NON -1906 -LIKE EARTHQUAKES ON THE SAN ANDREAS FAULT,
DOGTOWN, CALIFORNIA, 1983 (with E. A. Hay and N. T. Hall): Abstracts and
Program "Engineering Geology Today & Tomorrow "; 26th Annual Meeting, Associa-
tion of Engineering Geologists, San Diego, California, October 2 -7, 1983.
! EARTHQUAKE RECURRENCE INTERVALS ON THE PLEITO THRUST FAULT,
TRANSVERSE RANGES, CALIFORNIA - -Final Technical Report, 1982 (with N. T.
Hall and E. A. Hay), USGS Contract No. 14 -08- 0001 - 19164, 24 p.
LOVE CREEK LANDSLIDE DISASTER, JANUARY 5, 1982, SANTA CRUZ COUNTY
(with D. A. Cochrane), July 1982: California Geology, Landslides & Floods - January
1982.
PREDICTING HILLSIDE INSTABILITY: GOOD NEWS AND BAD NEWS, 1982:
_. Symposium Paper to U.S. Geological Survey Conference on San Francisco Bay Area
Storm and Flood Hazards.
RECURRENCE FREQUENCY OF LARGE EARTHQUAKES ON THE SAN ANDREAS
FAULT NEAR DOGTOWN AND ON THE SAN FRANCISCO PENINSULA, 1982 (with
N. T. Hall and E. A. Hay), A.G.U. Chapman Conference on Fault Behavior and the
Earthquake Generation Process, Snowbird, Utah (abstract), October 1982.
William Cotton and Associates
Publications (Continued)
( ed)
' IN TOKYO: U.S., JAPAN TRADE VIEWS ON LANDSLIDES, 1981 (with E. E. Brabb):
( Geotimes, July issue, 2 p.
y GEOLOGIC INVESTIGATION OF RECURRENCE INTERVALS AND RECENCY OF
FAULTING ALONG THE SAN GREGORIO FAULT ZONE, SAN MATEO COUNTY,
CALIFORNIA - -Final Technical Report, 1980 (with G. E. Weber): USGS Contract No.
14 -08- 0001 - 16822, U.S. Geological Survey Open -File Report 81 -263, 135 p.
HOLOCENE BEHAVIOR OF THE SAN ANDREAS FAULT, POINT KEYES AREA,
CALIFORNIA - -Final Technical Report, 1980 (with N. T. Hall and E. A. Hay), USGS
Contract No. 14 -08- 0001 - 19841, U.S. Geological Survey Open -File Report 80 -1142, 12
P.
SHEAR COUPLE TECTONICS AND THE SARGENT - BERROCAL FAULT SYSTEM IN
NORTHERN CALIFORNIA, 1980 (with N. T. Hall and E. A. Hay): California Division
of Mines and Geology, Special Report 140.
FIELD TRIP GUIDEBOOK - LANDSLIDES OF SOUTHERN CALIFORNIA: Japanese-
American Field Conference, May 1979 (co- author with Leighton. and Associates).
HOLOCENE BEHAVIOR OF THE SAN ANDREAS FAULT - SAN JUAN BAUTISTA TO
POINT ARENA, CALIFORNIA - -Final Technical Report, 1979 (with N. T. Hall and E.
A. Hay): USGS Contract No. 14 -08- 0001 -G -514, 7 p.
RECURRENCE INTERVALS FOR SURFACE FAULTING ALONG THE FRIJOLES
FAULT AND THE ANO NUEVO THRUST FAULT OF THE SAN GREGORIO FAULT
I ZONE, SAN MATEO COUNTY, CALIFORNIA, 1979 (with G. E. Weber): Geological
l Society of America, Abstracts with Programs, Cordilleran Section, p. 134.
PRELIMINARY FIELD NOTES ON THE GROUND SURFACE EFFECTS ASSOCIATED
WITH THE AUGUST 6, 1,979 COYOTE LAKE EARTHQUAKE, 1979 (with D. A.
Cochrane): Earthquake Engineering Research Institute Newsletter, v. 13, no. 5, Part
B.
SHEAR COUPLE TECTONICS AND THE SAN ANDREAS FAULT, 1979 (with N. T.
Hall and E. A. Hay): Geological Society of America, Abstracts with Programs,
Cordilleran Section, p. 83.
ANALYSIS OF ACTIVE THRUST- FAULTING OF THE WHITE WOLF FAULT, KERN
COUNTY, CALIFORNIA, 1977 (with N. T. Hall and E. A. Hay): Abs., Cordilleran
Meeting Geological Society of America; Sacramento, California.
L GEOLOGIC ANALYSIS OF GROUND DISTURBANCES ASSOCIATED WITH ACTIVE
THRUST FAULT SYSTEMS- -Final Technical Report, 1977 (with N. T. Hall and E. A.
Hall): USGS Contracts No. 14 -08- 0001 -G -345 and 14 -08- 0001 -G -260 (Studies of the
Holocene Behavior of the Sargent- Berrocal fault system in Northern California).
THRUST FAULTING AS A VEHICLE FOR STRAIN RELEASE IN CALIFORNIA'S
TRANSVERSE RANGES- -Final Technical Report, 1977 (with N. T. Hall and E. A.
Hay): USGS Contract No. 14 -08- 0001 -G -386, 14 p. (a study of the Holocene behavior
of the White Wolf fault).
LWilliam Cotton and Associates
I' Publications (Continued)
PALEOLANDSLIDING ON THE SAN FRANCISCO PENINSULA, 1974 (with L. T. Cann
and E. A. Hay): A Modern Engineering Problem: Abs., Cordilleran Section Meeting,
Geological Society of America; Las Vegas, Nevada.
POSTDICTION OF URBAN GEOLOGIC PROBLEMS: A CASE STUDY, 1973 (with E.
A. Hay and others): Abs., Cordilleran Section Meeting Geological Society of
America; Portland, Oregon.
PRELIMINARY GEOLOGIC MAP OF THE FRANCISCAN ROCKS IN THE CENTRAL
PART OF THE DIABLO RANGE, SANTA CLARA AND ALAMEDA COUNTIES,
CALIFORNIA: Basic Data Contribution 39 (Map MF -343); San Francisco Bay Region
Environment and Resources Planning Study, U.S. Geological Survey, '_Menlo Park,
( California, 1972.
STABILITY RELATIONS OF JADEITE PYROXENE IN FRANCISCAN
METAGRAYWACKES NEAR SAN JOSE, CALIFORNIA, 1971: American Journal of
Science, v. 271, California, 1972.
FRANCISCAN STRATIGRAPHY OF THE NORTHWESTERN PORTION OF THE
DIABLO RANGE, CENTRAL CALIFORNIA, 1971: Abs., Cordilleran Section Meeting,
Geological Society of America; Riverside, California.
JADEITE PYROXINE IN FRANCISCAN METAGRAYWACKES NEAR SAN JOSE,
CALIFORNIA, 1970 (with D. Kerrick): Abs., Annual Meeting,. Geological Society of
America; Milwaukee, Wisconsin.
INVERTED METAMORPHIC MINERAL ZONES IN FRANCISCAN
METAGRAYWACKES OF THE DIABLO RANGE, NORTHERN CALIFORNIA, 1969
(with M. C. Blake): Cordilleran Section Meeting, Geological Scoiety of America;
Eugene, Oregon.
JADEITE - LAWSONITE - BEARING METAGRAYWACKES OF THE FRANCISCAN
NEAR MOUNT HAMILTON, CALIFORNIA, 1968: Abs., Cordilleran Section Meeting,
Geological Society of America; Fresno, California.
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LWilliam Cotton and Associates
cal PATRICK O. SHIRES
Vice President
Principal Geotechnical Engineer
�1 ": Principal Geophysicist
a r Registration
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lie: Registered Professional Engineer in California, Colorado, Idaho, Oregon, Utah,
. `l_; and Washington
Registered Geophysicist in California
Education
M.S., Civil Engineering: Stanford University, Stanford, California, 1975
B.S., Stanford University, Stanford, California, 1972
Professional History
William Cotton and Associates, Inc., Los Gatos, California; Vice President,
Principal Geotechnical Engineer, Principal Geophysicist, 1983 -date.
Earth Sciences Associates, Inc., Palo Alto, California; Supervising Engineer/
Geophysicist, 1972 -1983.
IProfessional Affiliations
American Society of Civil Engineers
Earthquake Engineering Research Institute
ISociety of Exploration Geophysicists
Bay Area Geophysical Society
Representative Experience
Mr. Shires has over 12 years of professional experience in the field of geotechnical
engineering throughout the western United States, including project work in Arizona,
California, Colorado, Idaho, Nevada, New Mexico, Oregon, Utah, and Washington.
As Vice President and Principal Geotechnical Engineer with William Cotton and
Associates, Inc., Mr. Shires has served as principal in charge of geotechnical
engineering on a variety of projects, including over 25 landslide investigations as well
as numerous foundation engineering projects involving dams, bridges, drill pads,
l residential and commercial buildings, and roads. Mr. Shires has also provided
geotechnical review of development in the San Francisco Bay Area hillside
communities of Belmont, Cupertino, Los Altos Hills, Portola Valley, Saratoga, South
San Francisco, and Woodside.
William Cotton and Associates
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As Supervising Geotechnical Engineer with Earth Sciences Associates, Inc., Mr. Shires
managed and /or provided technical project work on over 30 dams projects where
seismic considerations and geophysical evaluations were a central focus of the
project work. He served as Chief Design Engineer for a 142 -foot high rockfill dam in
Arizona, providing engineering and geophysics expertise throughout the project from
preliminary siting to constructon. He has provided extensive research and design
efforts in the fields of seismic and static stability, as well as the application of
earthquake recurrence relationships to seismic response of embankments. He has
developed computer programs for rapid determination of the stability of slopes and
embankments. Mr. Shires also managed and /or provided technical project work on a
variety of other geotechnical investigations, including over 35 landslides, 25 water
and wastewater facilities, 20 power - generating facilities, and numerous residential
and commercial structures, bridges, roads, mining facilities, ground water, and
hazardous waste projects.
As Supervising Geophysicist with Earth Sciences Associates, Inc., Mr. Shires managed
a variety of geophysics projects in the western United: States and supervised the
geophysics portion of many large, multidiscipline projects as well. A partial listing of
these projects includes surface and /or downhole and /or crosshole seismic surveys of
over 24 dams; surface geophysics for numerous regional seismotectonic studies; a
gravity investigation and seismic refraction survey of a proposed subway tunnel
alignment for Los Angeles, California; seismic refraction surveys for proposed large
diameter buried pipelines near San Jose, California; near surface compression and
shear wave analyses at strong motion measurement sites along the Imperial fault,
California; seismic refraction studies of uranium tailings dams and waste disposal
sites in New Mexico; deep seismic study of a potential oil field near Lockwood,
California; and Tertiary channel exploration for gold mining near Nevada City,
tCalifornia.
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LWilliam Cotton and Associates
WILLIAM L. FOWLER
Senior Engineering Geologist
IEducation
M.S., Engineering Geology: Stanford University, Stanford,
California, June 1984
B.A., Geology: The Colorado College, Colorado Springs, Colorado,
June 1980
Professional History
William Cotton and Associates, Inc., Los Gatos, California;
Senior Engineering Geologist, 1982 to present.
Howard - Donley Associates, Inc., Redwood City, California;
Staff Geologist, Spring 1982.
American Copper and Nickel Company, Wheatridge, Colorado;
Junior Staff Geologist, Summer 1978.
Professional Affiliations
Association of Engineering geologists
Representative Experience
Mr. Fowler has over four years of experience in the fields of engineering geology and
geotechnical engineering. As a consulting engineering geologist, he has extensive
field experience throughout the San Francisco and South Bay area.
As a Senior Engineering Geologist with WILLIAM COTTON AND ASSOCIATES, Inc.,
Mr. Fowler is responsible for conducting and supervising a broad spectrum of
engineering geologic investigations ranging in scope from detailed, site - specific
projects to small- scale, regional studies. His specific duties have included large-
scale and regional engineering geologic mapping; aerial photographic interpretation;
coordination, logging, and analysis of subsurface data; interpretation and analysis of
field- and office - developed data; and the final preparation of technical reports, maps
j and cross sections.
Currently, Mr. Fowler specializes in the investigation, analysis, and legal implications
of slope stability hazards. In this capacity, Mr. Fowler is directly responsible for
coordinating and supervising all phases of project investigation, and for the evalua-
tion, preparation, and presentation of the resultant data.
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As a staff engineering geologist with Howard - Donley Associates, Inc., Mr. Fowler
participated in a eomprehensive'study of debris flow processes in the community of
Pacifica, California. His responsibilities included basic literature research, aerial
photographic analysis, regional landslide mapping, large -scale site - specific mapping
of individual debris flows, and preparation of the final maps for the project. Mr.
Fowler devised a debris flow hazard rating system and debris flow hazard map for a
part of Pacifica for his Masters research at Stanford University.
As a staff geologist with the American Copper and Nickel Company, Mr. Fowler
participated in mineral exploration programs throughout the western United States.
Mr. Fowler's responsibilities included geologic mapping, geochemical sampling, imple-
mentation of geochemical monitoring programs, and logging of diamond core drilling
operations.
William Cotton and Associates
PETER C. ANDERSON
Senior Engineering Geologist
Registration
Registered Geologist in California
Certified Engineering Geologist in California
Education
M.S., Engineering Geology, San Jose State University, San Jose, CA, 1983
M.S., Science Education, University of Pennsylvania, Philadelphia, PA, 1970
B.S., Geology, Colby College, Waterville, ME, 1966
Professional History
William Cotton and Associates,. Inc., Los Gatos, California; Senior
Engineering Geologist, 1984 -date.
Terratech, Inc., San Jose, California; Senior Engineering Geologist,
1979 - 1984..
Santa Clara County, San Jose, California; Assistant County Geologist,
1977 -1979.
Professional Affiliations
Association of Engineering Geologists
Geological Society of America
Peninsula Geological Society
Society of Economic Paleontologists and Mineralogists
Society for Adaptation of Building to the Environment Reasonably
Representative Experience
Mr. Anderson has 7 years of professional experience in the field of engineering
geology. As Senior Engineering Geologist with William Cotton and Associates, Inc.,
Mr. Anderson is responsible for supervising geotechnical projects and personnel on a
wide variety of projects.
As Senior Engineering Geologist with Terratech, Inc., Mr. Anderson's responsibilities
included the design and execution of geologic mapping and subsurface exploration of
proposed development sites, the evaluation of potential geologic hazards as they
William Cotton and Associates
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pertain to proposed development schemes, and the devising of mitigation methods for
addressing adverse geologic conditions. Mr. Anderson coordinated all geologic
activities of the Gilroy office of Terratech, Inc.
As Assistant County Geologist with Santa Clara County, Mr. Anderson assisted in the
review of geologic reports submitted as part of County requirements for development
of sites in geologically sensitive areas; revised the county geologic hazard zones map,
and worked with the general public, including realtors, geologists, lending institu-
tions, etc., regarding site geologic hazards.
Teaching Experience
San Jose State University, San Jose, California: Part -time Lecturer, 1978.
Concord Union High School District, Concord, New Hampshire, 1971 -1976.
William Cotton and Associates
PETER L. STROUD
Senior Engineering Geologist
Education
B.A., Geology: Humboldt State University, Arcata, California, 1978
Professional History
William Cotton and Associates, Los Gatos, California; Project Engineering
Geologist 1983 to 1984, Senior Engineering Geologist 1984 to present.
California Nickel Corporation, Crescent City, California; Exploration Manager
1980 to 1982.
Redwood National Park, Arcata, California; Geomorphologist 1979 to 1980.
Associated Geologists, Grants Pass, Oregon; Senior Exploration Geologist
1978 to 1979.
California Department of Water Resources, Red Bluff, California; Ground -water
Geologist, Summers: 1975 -1977.
Representative Experience
Mr. Stroud has seven years of professional experience in the fields of engineering
geology, mining engineering, mineral exploration, hydrology, geotechnical engineering
and environmental earth sciences with emphasis in geologic hazards analysis. As a
geologist, lie has worked on a variety of projects throughout California and southern
Oregon.
As a project engineering geologist with WILLIAM COTTON AND ASSOCIATES, INC.,
Mr. Stroud has administered a number of diverse projects. In this capacity, he was
responsible for overall project supervision and coordination, compilation, collection,
and analysis of geologic and geotechnical data and preparation 'and presentation of
technical maps and reports. In addition, his duties have included analysis of aerial
photographs, field mapping of bedrock and surficial deposits and subsurface geologic
exploration. As a Senior Engineering Geologist, Mr. Stroud is responsible for the
duties of a project geologist, as well as the direct supervision of other project and
staff geologists and engineers. In addition, his duties include the coordination and
evaluation of the geologic and geotechnical concerns of seven Bay Area communities.
In the past two years, Mr. Stroud has been actively involved in a number of projects.
These range from basic research projects in the geoscience field to the application of
engineering geologic and geotechnical data to a number of land -use planning
applications. In addition, he has conducted and coordinated a number of surface and
subsurface investigations of landslides throughout the greater San Francisco Bay
Region (e.g., Belmont, Woodside, Los Gatos Hills, Half Moon Bay, Boulder Creek,
Carmel Valley).
William Cotton and Associates
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APPENDIX B
REPRESENTATIVE LIST OF CLIENTS
William Cotton and Associates
APPENDIX B
WILLIAM COTTON AND ASSOCIATES
Representative List of Public Agencies
CITY OF BELMONT
John Hopkins, Dir.
of Pub. Services
(415) 573 -3495
CITY OF CUPERTINO
Travice Whitten,
City. Manager
(408) 252 -4505
CITY OF MONTE SERENO
Don Wimberly, City
Eng. /Admin.
(408) 354 -7635
CITY OF MORGAN HILL
Charles Cate,
City Manager
(408) 779 -7271
CITY OF SARATOGA
Wayne Dernetz,
City Manager
(408) 867 -3438
CITY OF SOUTH SAN
FRANCISCO
Daniel Christians,
City Manager
(415) 877 -8535
CITY OF WOODSIDE
Leslie Doolittle,
City Manager
(415) 851 -7764
MONTEREY COUNTY
Bruce McClain,
Public Works Dir.
�- (408) 424 -0991
t
NELSON, PERLOV
and LEE
Florence T. Perlov
(415) 941 -6161
SAN MATEO COUNTY
Robert L. Sans,
Dir. of Public Works
(415) 363 -4000
SANTA CLARA COUNTY
James 0. Berkland,
County Geologist
(408) 299 -2871
TOWN OF LOS ALTOS
HILLS
Ann Hainshaw,
City Manager
(415) 941 -7222
TOWN OF PORTOLA
VALLEY
Ellen Schillig,
Planning Coordinator
(415) 851 -1700
UNIVERSITY OF CALI-
FORNIA AT BERKELEY
Eric Jorgensen
(415) 727 -6254
U.S. FOREST SERVICE
Richard L. Farrington,
Forest Geologist
(707) 422 -1721
U.S. GEOLOGICAL
SURVEY
Steve Wegener,
Technical Officer
(415) 323 -8111
William Cotton and Associates
APPENDIX C
SCHEDULE OF CHARGES
C -1
William Cotton and Associates
I
r
WILLIAM COTTON & ASSOCIATES
SCHEDULE OF CHARGES
January 1984
Personnel Charges
Clerical/ Accounting ...............................
$ 25 /hr
Word Processing .... ...............................
$ 30 /hr
Technical Illustrating ..............................
$ 32 /hr
Field /Laboratory Technician ........................
$ 42 /hr
Staff Geologist / Engineer ...........................
$ 501hr
Senior Geologist / Engineer ..........................
$ 55/hr
Supervising Geologist /Engineer ......................
$ 60 /hr
Principal Geologist/ Engineer ........................
$ 75/hr
Laboratory Testine Charges
Laboratory testing will be charged on a time - and - materials
basis in accordance with the Personnel, Equipment, and Expense
charges listed herein or on a test -by -test basis in accordance with
our separate LABORATORY TESTING SCHEDULE OF CHARGES
(available on request).
Laboratory samples will be stored for 60 days after the date
of final report submittal unless special arrangements are made for
longer storage.
Geophysical Services Charges
Geophysical services will be charged on a time -and-
materials basis in accordance with the Personnel, Equipment, and
Expense charges listed herein.
ert Witness Consultation
I Expert witness court testimony will be charged on a daily
basis (one -day minimum) nt a rate of $800 per day. Preparation
time.for, court cases will be charged on a time - and - materials basis
in accordance with the Personnel, Equipment, and Expense
charges listed herein.
i
Limitations and Terms
Equipment Charges
2 -Wheel Drive Vehicle .................
$
.35 /mi.
4 -Wheel Drive Vehicle .................
$
.40 /mi.
Single Channel Seismograph System......
$
75 /day
Multichannel (12 -36 channel) ............
$
200 /day
Seismograph System
Nuclear Moisture /Density Gauge ........
$
50 /day
Micro Computer Time .................
$
25 /hr
Mainframe Computer Time Sharing ......
$
75 /hr
Portable Power Augering Equipment .....
$
25 /hr
In -House Photocopier ..................
$
.10 /copy
In -House Blueline .....................
$
.25 /ft2
nse Charges (Cost Plus 15 %)
o Travel expenses including air fare, lodging (a
subsistence charge of $22 per diem for overnight
stay will be charged in addition to the lodging
cost), vehicle rental, etc.
o Excavation subcontractors and expendable field
supplies.
o Reproduction of drawings.
• Film, film development, and photograph printing.
• Special consultant fees.
• Special fees, permits, insurance, etc.
• Long distance telephone costs.
• Special equipment rental.
public Liability - WILLIAM COTTON AND ASSOCIATES is a California Corporation protected by Worker's Compensation
Insurance (and /or Employer's Liability Insurance), and by Public Liability Insurance for bodily injury and property damage, and will
furnish certificates thereof upon request. We assume the risk of damage to our own supplies and equipment. If your contract or
purchase order places greater responsibilities upon its or requires further insurance coverage, we, if specifically directed by you, will
take out additional insurance (if procurable) to protect us at your expense, but we shall not be responsible for property damage from
any cause, including fire and explosion, beyond the amounts of coverage of our insurance.
Professional Liability - In performing our professional services, we will use that degree of care and skill ordinarily exercised
under similar circumstances by members of our profession. No warranty, express or implied, is made or intended by our proposal for
consulting services, by our furnishing oral or written reports, or by our inspection or work. However, should we or any of our
professional employees be found to have been negligent in the performance of professional services or to have made and breached any
express or implied warranty, you agree that the maximum aggregate amount of your recovery against us and /or said professional
employees shall he limited to $50,000 or the amount of the fee paid us for professional services as computed under the SCHEDULE OF
CHARGES, whichever amount is greater. Moreover. you agree to indemnify us against damages in excess of $50,000 or the amount of
our fee, whichever amount is greater, arising from suits brought against its by third parties, in connection with our work performed on
your project. In the event the client makes a claim or brings an action against us for any act arising out of our professional services,
and the client fails to prove such a claim or action, the client shall pny all legal and other costs incurred by us in defense of such a
claim or action.
Field Exploration - Unless otherwise agreed, the client will furnish right -of -entry on land for planned field operations. The client
will also provide us with locations and depths of buried utilities and structures. We will take reasonable precautions to minimize
damage to land from use of equipment, but our fee does not include cost of restoration of damage resulting from our exploration
operations. We will not be liable for damage or injury arising from damage to subterranean structures (pipes, tanks, telephone cables,
etc.) which are not called to our attention and correctly shown on plans furnished to us.
Payment - Invoices for our services will be submitted, at our option, on a monthly basis or when the work is completed. Invoices
will be due immediately, but will not he delinquent if paid on or before the thirtieth day following the date of the invoice. If payment
is not so made, interest will be due on the amount of the invoices at the rate of one percent for each month of delinquency. If suit is
filed, a reasonable attorney's fee, to be set by the court, shall be included in any judgment in our favor.
j:
Q
1 7
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2. . ..... .
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ONE
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01 X1'1 f
,F A R P UPPER CALABAZAS
-Rilil<
C \� I
STUDY AREA--
(WCA 1980)
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7,1
S
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_7
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—p PO r)QJ=rp�hAA DIM ARE A
V
4
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1-1 .
UNUHI=b S Z51`HINUZ51, I
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AREA:
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iMj 4 -
�6R
0"k
A
T7:7,
ikzx
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William Colton and Associates
INDEX MAP
CITY OF SARATOGA
GEOLOGIC HAZARDS INVESTIGATIONS
GFO ENG FAY
BF,WRC
Apl,l o
F v e
1 8
k - — /30/94
EXPLANATION
Active. Landslide -- Reviewed by
WCA, March, 1983
F� ] Previously Mapped Areas
NOTES
Bas—,ap bon, n os.— A U.S. Gr,Aoqd Su"ey
7 5 n,m Topographic S,, C—In 11,,,:k
Cupertino, L., G,. and S J.. NV
1:24.000.
-N-
I i
0 20(10 4000'
4
4
r
411
1-1 .
UNUHI=b S Z51`HINUZ51, I
Z,- .STUDY
AREA:
X`
L5
iMj 4 -
�6R
0"k
A
T7:7,
ikzx
c
William Colton and Associates
INDEX MAP
CITY OF SARATOGA
GEOLOGIC HAZARDS INVESTIGATIONS
GFO ENG FAY
BF,WRC
Apl,l o
F v e
1 8
k - — /30/94
EXPLANATION
Active. Landslide -- Reviewed by
WCA, March, 1983
F� ] Previously Mapped Areas
NOTES
Bas—,ap bon, n os.— A U.S. Gr,Aoqd Su"ey
7 5 n,m Topographic S,, C—In 11,,,:k
Cupertino, L., G,. and S J.. NV
1:24.000.
-N-
I i
0 20(10 4000'
1365 VANDER WAY SAN JOSE, CALIFORNIA95112 (408) 297 -6969
AUG 31 TA4
COMMUNITY DEVELOPMENT
August 30, 1984
P860/84
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California 95070
Attention: Mr. Robert S. Shook
Subject: Proposal for Geologic Mapping of a Portion of Saratoga
Gentlemen:
f
Pursuant to your Request for Proposal dated July 24, 1984, we have
prepared this proposal for Geologic Mapping of the Proposed Mapping Area
and Alternate One, as shown on your Exhibit A entitled "Ground Movement
Potential Study Areas ". The areas to be covered are those portions of
Saratoga east of the Upper Calabazas Creek Watershed, an area previously
mapped in 1980 by William Cotton and Associates. We present separate
cost estimates for each of two areas: the Proposed Mapping Area and
Alternate One.
Our scope of work for the study would consist of the following,
Phase I - Initial Project Research
1. Research and compile all available geologic, soils, ground water
and engineering data pertaining to the project area.
2. Study stereoscopic aerial photographs of the area available from
the United States Geological Survey, NASA -Ames Research Center,
the Fairchild Collection from Whittier College, and other sources.
3. Compile a preliminary map identifying those areas within the
project area that exhibit geologic hazards.
Phase II - Field Investigation
1. Upon completion of Phase I, perform detailed field geologic
mapping of the project area. Geologic information will be
gathered mainly from natural exposures and road cuts. If it is
necessary to enter private property for field mappping, we will
secure access permission prior to performing any field mapping.
Subsurface data will also be obtained by analysis of water well
logs, utility trench logs and private reports when possible.
0
August 31, 1984
P860/84
- 2 -
Phase III - Geologic Analysis and Compilation of Final Report
1. Upon completion of Phase II, evaluate and finalize all data, and
prepare a report describing the areas bedrock and surficial
geology, geologic hazards and general geotechnical
characteristics. Include in the report, (1) a Geologic Map of the
bedrock structure and surficial deposits, and (2), a Ground
Movement Potential Map showing relative stability or movement
potential for the area. These maps will be drafted on
reproducible mylar copies the City's 200 -scale topographic base
maps. Provide 12- copies of the final report and the reproducible
mylar maps.
The report and maps are to be in a format similar to and compatible with
the "Geologic Hazards Analysis of the Upper Calabazas Creek Watershed"
report by William Cotton and Associates.
Phase I will be accomplished within two months of receiving authorization
to proceed. Phase II will be completed within seven months, and Phase
III will be completed within nine months of receiving supplemental
authorization to proceed.
We will plan on attending a reasonable number of meetings with City of
Saratoga personnel. All personal injury and property damage liability
insurance and automobile insurance liability requirements will be
satisfied.
We estimate the cost for providing the above scope of work for the
Proposed Mapping Area will be Eighteen Thousand Dollars ($18,000). If
the Alternate One area is included, there will be an additional fee of
Six Thousand Dollars (6,000). All fees are to be calculated on a "time
and materials" basis in accordance with the enclosed Schedule of Charges.
If you wish us to proceed with this work, please sign and return one copy
of the enclosed Agreement for Professional Services.
Sincerely,
TERRATECH, INC.
John D. Mattey
G
JDM:bam
Enclosures
cc: Accounting
AGREEMENT FOR PROFESSIONAL SERVICES P860/84
THIS AGREEMENT is entered into by and between TERRATECH, INC., a California corporation (hereafter called "TERRATECH ") and
City of Saratoga
(hereaf ter "CLIENT).
The parties hereto agree as follows:
1. The property or location (hereafter called the "PROJECT "), at which the PROFESSIONAL SERVICES set forth in this agreement are to be
performed, is described as follows:
in accordance with TERRATECH's Proposal letter dated August 30, 1984, which is
made a part hereof.
2. TERRATECH agrees to perform PROFESSIONAL SERVICES at the PROJECT, or elsewhere as appropriate, consisting of the following:
in accordance with TERRATECH's Proposal letter dated August 30, 1984, which is
made a part hereof.
3. In consideration of the PROFESSIONAL SERVICES to be performed by TERRATECH, CLIENT agrees to pay TERRATECH as follows:
a fee in accordance with TERRATECH's Proposal letter dated August 30, 1984, which
is made a part hereof.
4. CLIENT will be invoiced monthly, as the PROFESSIONAL SERVICES are performed, unless otherwise provided by this agreement. Each in.
voiced amount shall be due and payable upon receipt. Interest on past due balances shall accrue at the rate of one and one -half percent (1 Y: %)
per month (but not exceeding the maximum rate allowed by law), payments thereafter received to be applied first to accrued interest and then to
principal amount.
5. Any change order or additional work to be performed by TERRATECH in connection with the PROJECT shall be effected by execution of a
SUPPLEMENTAL AGREEMENT FOR PROFESSIONAL SERVICES which, except to the extent that this agreement is expressly modified, shall be
governed by each and every term of this agreement. ,
6. TERRATECH's liability for damages arising from any claimed error, omission, or other professional negligence shall be limited to twenty -five
thousand dollars ($25,000.00) or the fee to be paid by CLIENT, whichever is less. At CLIENT'S election, TERRATECH will waive this limitation on
its liability in consideration of the payment by CLIENT to TERRATECH of the greater of five hundred dollars ($500.00) or ten percent (10 %) of the
charges billed in connection with the PROJECT. CLIENT's fee for such waiver, in the sum of
Two Thousand Four Hundred dollars ($ ?,400 no )
shall be payable in full within seven (7) days after the execution of this agreement; failure to remit payment within such period shall void
CLIENT's election to purchase such waiver. IF CLIENT ELECTS TO PURCHASE SUCH WAIVER OF LIMITATION OF LIABILITY, CLIENT SHOULD
SO INDICATE BY INITIALLING HERE:
7. TERRATECH shall perform its PROFESSIONAL SERVICES hereunder in accordance with generally accepted professional practice in its
fields of specialty. No other warranty or representation, either express or implied, is included or intended in our proposal, agreements, or reports.
8. In the event that CLIENT requests termination of TERRATECH's PROFESSIONAL SERVICES prior to completion thereof under this agree-
ment, TERRATECH reserves the right to complete such analyses, records and reports as may be necessary to place its file in order and to protect
its reputation for professional competence. All files, drawings, samples and reports shall remain the property of TERRATECH, in TERRATECH's
discretion, until TERRATECH has received payment in full for its PROFESSIONAL SERVICES.
9. TERRATECH will diligently proceed to complete the PROFESSIONAL SERVICES described in this agreement in a timely manner. However, it is
expressly agreed that TERRATECH shall not be held responsible for delays in performance occasioned by factors beyond TERRATECH's control.
10. In the event that litigation becomes necessary to enforce any term or provision of this agreement, the prevailing party in such litigation shall
be entitled to recover reasonable attorney's fees and costs in addition to such other relief as may be granted by the court in the litigation.
Dated: August 30, 1984
TERRATECH, INC
By:
John D. Mattey /
B
City of Saratoga
By:
By:
AGREEMENT FOR PROFESSIONAL SERVICES P860/84
THIS AGREEMENT is entered into by and between TERRATECH, INC., a California corporation (hereafter called "TERRATECH ") and
City of Saratoga
The parties hereto agree as follows:
(hereafter "CLIENT').
1. The property or location (hereafter called the "PROJECT "), at which the PROFESSIONAL SERVICES set forth in this agreement are to be
performed, is described as follows:
in accordance with TERRATECH's Proposal letter dated August 30, 1984, which is
made a part hereof.
2. TERRATECH agrees to perform PROFESSIONAL SERVICES at the PROJECT, or elsewhere as appropriate, consisting of the following:
in accordance with TERRATECH's Proposal letter dated August 30, 1984, which is
made a part hereof.
3. In consideration of the PROFESSIONAL SERVICES to be performed by TERRATECH, CLIENT agrees to pay TERRATECH as follows:
a fee in accordance with TERRATECH's Proposal letter dated August 30, 1984, which
is made a part hereof.
4. CLIENT will be invoiced monthly, as the PROFESSIONAL SERVICES are performed, unless otherwise provided by this agreement. Each in-
voiced amount shall be due and payable upon receipt. Interest on past due balances shall accrue at the rate of one and one -half percent (1'12 %)
per month (but not exceeding the maximum rate allowed by law), payments thereafter received to be applied first to accrued interest and then to
principal amount.
5. Any change order or additional work to be performed by TERRATECH in connection with the PROJECT shall be effected by execution of a
SUPPLEMENTAL AGREEMENT FOR PROFESSIONAL SERVICES which, except to the extent that this agreement is expressly modified, shall be
governed by each and every term of this agreement.
6. TERRATECH's liability for damages arising from any claimed error, omission, or other professional negligence shall be limited to twenty -five
thousand dollars ($25,000.00) or the fee to be paid by CLIENT, whichever is less. At CLIENT'S election, TERRATECH will waive this limitation on
its liability in consideration of the payment by CLIENT to TERRATECH of the greater of five hundred dollars ($500.00) or ten percent (10 %) of the
charges billed in connection with the PROJECT. CLIENT's fee for such waiver, in the sum of
Two Thousand Four Hundred dollars ($ 2 4 )n 00 t
shall be payable in full within seven (7) days after the execution of this agreement; failure to remit payment within such period shall void
CLIENT's election to purchase such waiver. IF CLIENT ELECTS TO PURCHASE SUCH WAIVER OF LIMITATION OF LIABILITY, CLIENT SHOULD
SO INDICATE BY INITIALLING HERE:
7. TERRATECH shall perform its PROFESSIONAL SERVICES hereunder in accordance with generally accepted professional practice in its
fields of specialty. No other warranty or representation, either express or implied, is included or intended in our proposal, agreements, or reports.
8. In the event that CLIENT requests termination of TERRATECH's PROFESSIONAL SERVICES prior to completion thereof under this agree.
ment, TERRATECH reserves the right to complete such analyses, records and reports as may be necessary to place its file in order and to protect
its reputation for professional competence. All files, drawings, samples and reports shall remain the property of TERRATECH, in TERRATECH's
discretion, until TERRATECH has received payment in full for its PROFESSIONAL SERVICES.
9. TERRATECH will diligently proceed to complete the PROFESSIONAL SERVICES described in this agreement in a timely manner. However, it is
expressly agreed that TERRATECH shall not be held responsible for delays in performance occasioned by factors beyond TERRATECH's control.
10. In the event that litigation becomes necessary to enforce any term or provision of this agreement, the prevailing party in such litigation shall
be entitled to recover reasonable attorney's fees and costs in addition to such other relief as may be granted by the court in the litigation.
Dated: August 30, 1984
TERRATECH; INC -` l
6hn D. Mattey
City of Saratoga
By:
By:
1365 VANDER WAY SAN JOSE, CALIFORNIA95112 (408) 297 -6969
SCHEDULE OF CHARGES
PERSONNEL CHARGES:
Principals and Special Consultants .... ............................... .....................875.00 /hr.
Associates............................................. ............................... 65.00 /hr.
Senior Engineers and Geologists ........................... ............................... 58.00 /hr.
Staff Engineers and Geologists ............................ ............................... 45.00 /hr.
Chief of Field Operations .................................. ............................... 50.00 /hr.
Laboratory and Field Engineers ............................ ............................... 42.50/hr.
Technical Draftsmen ..................................... ............................... 29.00/ hr.
Non - Technical Staff ..................................... ............................... 26.50 /hr.
Travel Time — In accordance with foregoing schedule, up to a maximum 8 hours per day.
LABORATORY TESTING:
See Exhibit "A" to this schedule.
EQUIPMENT CHARGES:
Printing and Reproduction, per sheet .. ............................... ..........................$0.15
Car or Pick-Up Truck, per mile .................................. ...............................
0.35
Other Special Equipment (including geophysical equipment,
electrical conductivity meter, etc.) ........................ ...............................
On request
Nuclear Density Gage, per hour ....... ............................... ...........................7.00
Magnetometer, per hour ..................................... ...............................
20.00
Seismic Refraction Equipment, per hour .............................. ..........................30.00
Trailer Mounted Drill Rig, including operator, per hour ............ ...............................
75.00
MISCELLANEOUS CHARGES:
Charges for special outside services, equipment and facilities not furnished directly by TERRATECH INC. will be billed on
a cost plus 15% basis. Such charges may include, but shall not be limited to the following services:
Rental and operation of drilling equipment
Printing and photographic reproduction
Rented vehicles
Transportation on public carriers
Special fees, permits, insurance, etc.
Rented field equipment
Telephone and telegraph
Shipping charges
Meals and lodging
Orders for previously issued reports will be billed at $20.00 for the first copy and $15.00 for each additional copy.
TERMS OF PAYMENT:
Invoices will be submitted monthly, unless otherwise provided by contract or special arrangements. Said invoices shall be
due and payable when rendered. Interest of 2% per month (but not exceeding the maximum rate allowable by law)
will be payable on any amount not paid within 30 days, payments thereafter to be applied first to accrued interest and
then to principal amount.
If suit or action is instituted to collect any sum due, owing or unpaid, client shall be liable for such sums as the court may
adjudge reasonable for attorney's fees and other costs in said suit or action. It is expressly agreed and understood that
venue for any such suit or action shall be, at the discretion of TERRATECH INC., in any court of competent jurisdiction
located within the County of Santa Clara, State of California. TERRATECH INC. may at its option withhold delivery of
reports and any other data pending receipt of payment for all services rendered.
SCOPE AND EXECUTION OF SERVICES:
TERRATECH INC. provides services in accordance with generally accepted professional practice in its fields of specialty.
No other warranty, either expressed or implied is granted as part of its services.
In the event that the client requests termination of services prior to completion of a final report, TERRATECH INC.
reserves the right to complete such analyses and records as may be necessary to place its files in order and, where considered
necessary to protect its professional reputation, to complete a report on the work performed to date of termination.
Our liability to the client for injury or damage to persons or property arising out of work performed for the client and for
which legal liability may be found to rest upon TERRATECH INC. will be limited to our insurance coverage.
TERRATECH INC. will diligently proceed with the work outlined in the agreed scope of services and will submit a report
in a timely manner. However, it is expressly agreed that TERRATECH INC. shall not be held responsible for delays
occasioned by factors beyond its control.
1983
JCP
GEOLOGISTS • ENGINEERS
7246 Sharon Drive a San Jose, CA 95129 0 (408) 446 -4426
Robert S. Schook
Director of Community
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California
Dear Mr. Schook:
August 30, 1984
Proposal No. JCP -5032
Development
95070
AUG 3
TY DEVELOPP'
Re: Request for Proposed for Geo-
logic Mapping of a Portion of
Saratoga, California
In accordance with your request, we are submitting this proposal
to perform geologic mapping of a portion of The City of Saratoga.
The proposed work includes initial project research, field stud-
ies, geologic analyses and compilation of the final report and map
as outlined in the request for proposal.
Scope of Work
Described below is our evaluation of the work necessary to adequate-
ly map the surface and subsurface geology of a portion of The City
of Saratoga. The work described applies to both the "Proposed
Mapping Area" as well as "Alternate One ". Separate estimates of
fees for both these areas are included.
Qualifications and Capabilities
JCP - Engineers & Geologists, Inc. has had extensive experience per-
forming both geologic and soils investigations within The City of
Saratoga (149 studies to date). This work has included both
surface and subsurface geologic and geotechnical stdies. Much of
this work is published and available to the City as specific site
reports. Other data is unpublished and only available to JCP -
Engineers & Geologists, Inc. All data available to us will be
presented in the final report and map.
JCP- Engineers & Geologists, Inc. has performed over 149 geotechni-
cal and geologic studies within the Saratoga City limits. Some of
the data accumulated suggests that modifications be made to the
upper Calabazas Creek watershed study. Specifically, the location
of the Berrocal Fault, which was based on published data, is some-
what incorrect. Studies done since 1980 have encountered the
fault at its true location which is somewhat to the southeast of
the "Previously Mapped Area ".
n
W
We suggest that The City authorize, in conjunction with currently
proposed geologic mapping, upgrading of the applicable portions of
the 1980 upper Calabazas Creek watershed study.
Costs
The costs estimated by JCP- Engineers & Geologists, Inc. to com-
plete the proposed work are outlined in Section V. Estimated fees
for performing the work on the "Proposed Mapping Area" total.
$34,500. Estimated fees for performing the work on the "Alternate
One" area total $16,500. These fees are "not to exceed" figures.
Manpower
The resources available to JCP- Engineers & Geologists, Inc. will
allow the proposed work to be accomplished within the time con-
straints imposed by the City. The key personnel involved along
with brief biographies are attached as Appendix A.
We will be prepared to consult with and attend a reasonable number
of meetings with the City Council, Planning Comission and City Ad-
ministrative Staff in connection with completion of the project.
In addition, we are prepared to provide proof of insurance cover-
ages as specified in the request for proposal.
WORK-DESCRIPTION
I. Initial Project Research
A. Compilation of geologic, soils, groundwater and
engineering data
1. U.S.G.S.
a. geologic maps
b. Water Resources Division data
C. professional reports and studies of area
2. California State Division of Mines & Geology
a. geologic maps
b. engineering data
C. groundwater /soils studies
3. Santa Clara County
a. reports
b. County data
4. City of Saratoga
a. City's reports & data
b. any reports available to us by outside consultants
5. In -House
a. soils & geologic reports
b. unpublished data from our files
JCP
B. Photointerpretation
1. Collection of appropriate air photos of area
a. U.S.G.S.
b. Santa Clara County
c. NASA - Ames
(i) . infrared
(ii). color /BW
d. Fairchild Collection
e. Pacific Aerial Survey
f. U.C. Santa Cruz
2. Selection of most useful air photos for mapping
geologic problem areas within City
3. Reproduction and enlargement to appropriate mapping
scale (1" = 200') of photos selected
4. Use of photos in mapping and transferring data
collected on photos to map
II. Field Studies
A. Identification of unstable areas for field reconnaissance
studies
1. Air Photos studies
2. Previous work and research
B. Field reconnaissance studies and field mapping
1. Road cuts
2. Creek - drainage exposures
3. Private property and survey
(with owners permission only)
4. Subsurface information collected in Research (I)
III. Geologic Map and Report Preparation
A. Evaluation and finalizing all technical data
B. Transferring and plotting of data from various sources
on base map
C. Drafting of final maps on MYLAR
D. Report writing
E. Proofing, editing and reproduction
IV. Ground Movement Potential Map and Report Preparation
A.
Evaluation and finalizing all technical data
B.
Transferring and plotting of data from various
sources on base map
C.
Drafting of final map on MYLAR
D.
Report writing
E.
Proofing, editing and reproduction
V. Cost
Estimates
A.
Proposed Mapping Area
1. Initial project research
a. technical
(i) labor (rate includes overhead)
103 hours @ $45* /hour 4,635
12 hours @ $55 /hour 660
4 hours @ $75 /hour 300 $
5,595
(ii) expenses
(a) mileage
(b) materials
(c) reproduction
500
b. photointerpretation
(i) labor (rate includes overhead)
52 hours @ $55 /hour
2,860
(ii) expenses
(a) photo procurement
(b) reproduction & enlargement
(c) materials
950
2. Field Investigation
a. Preliminary work to identify unstable
areas
needing .field reconnaissance
* From Schedule of Charges and Terms attached as Appendix B
Je
f
(i) labor (rate includes overhead)
45 hours @ $45 /hour 2,025
12 hours @ $55 /hour 660
2 hours @ $75 /hour X150
b. Field studies
(i) labor (rate includes overhead)
208 hours @ $45 /hour
(ii) expenses
(a) mileage
(b) materials
3. Map and Report Preparation
a. Evaluation & Finalizing data
(i) labor (rate includes overhead)
50 hours @ $45 /hour 2,250
15 hours @ $55 /hour 825
6 hours @ $75 /hour 450
(ii) expensese
(a) materials
(b) reproduction
b. Drafting, writing and editing
(i) labor (rate includes overhead)
117 hours @ $45 /hour 5,265
12 hours @ $55 /hour 660
8 hours @ $75 /hour 600
(ii) expenses
(a) materials
(b) reproduction)
Total for "Proposed Mapping Area ":
B. Alternate One
1. Initial Research
2. Field Studies
2,835
9,360
950
3,525
300
6,525
$ 34,500
$ 900
9,600
r�
7
3. Report and Map Preparation 6,000
Total for "Alternate One ": $ 16,500
* These figures are subtotals based on similar expense and
labor breakdown as in the previous section for the cost
estimates for the "Proposed Mapping Area ".
The cost of services for performing the above described scope of
work will be billed on either a task basis or time card basis,
whichever is more desirable to the City. However, we do require a
30 (thirty) day remittance for cash -flow control purposes.
Our professional services will be performed, our findings obtained
and our recommendations prepared in accordance with generally ac-
cepted engineering and geologic principles and practices. This
warranty is in lieu of all other warranties, either expressed or
implied.
We thank you for consideration of our firm and look forward to
being of continuing service to you. Note the schedule of charges
and terms attached as Appendix B. If you approve of the scope of
work and cost of this proposal, please return to our office one
signed copy of this proposal.
If you have any questions concerning this proposal please call our
office (408) 446 -4426.
Very,'ruly yours,
i
JC — ENGINES GE
James C. Prenderga
President /.
JCP:jm
Copies: Addressee (3)
Approved by: Date
ISTS, INC.
C
P
GEOLOGISTS -ENGINEERS
7246 Sharon Drive - San Jose, CA 95129 o (408) 446 -4426
RESUME OF
JAMES C. PRENDERGAST
EDUCATION
• University of California, Riverside, B.A., Geology
• California State.University, San Jose, M.S., Civil
Engineering (Soil Mechanics and Foundation and
Geological Engineering)
REGISTRATION
• Registered Civil Engineer (California)
• Registered Geologist (California)
o Certified Engineering Geologist (California)
• General Engineering Contractor, California License #386631
PROFESSIONAL SOCIETIES
• American Society of Civil Engineers (ASCE)
s Association of Engineering Geologists (AEG)
• Earthquake Engineering Research Institute (EERI)
• Saber Society
Mr. Prendergast has been in the geology and soil engineering field
for 14 years and has worked on a wide variety of engineering and
geologic projects. Mr. Prendergast has performed geologic studies
for earth dams, tailing dams, groundwater pollution, pipelines,
dewatering projects, high -rise buildings, construction on steep
slopes, land development and subdivision engineering and geologic
studies, Special Study Zone Fault studies, landslide studies,
roadway alignment studies, quarry location and quality of material
studies in addition to other projects.
JCP
GEOLOGISTS • ENGINEERS
7246 Sharon Drive o San Jose, CA 95129 . (408) 446 -4426
RESUME OF
ROBERT G. WILSON, III
EDUCATION
• University of California, Santa Cruz, B.S., Geology
PROFESSIONAL SOCIETIES
• Association of Engineering Geologists (AEG)
• Saber Society
EXPERIENCE
Mr. Wilson has been employed as the staff engineering geolo-
gist for JCP- Engineers & Geologists, Inc. since the Fall of
1978. He has been involved in all aspects of the studies
produced by the firm, including engineering geologic and soil
& foundation studies. The firm specializes in hillside de-
velopment and Mr. Wilson has extensive experience relative to
landslides, fault studies and distressed properties.
JCP
GEOLOGISTS • ENGINEERS
7246 Sharon Drive o San Jose, CA 95129 o (408) 446 -4426
RESUME OF
MARC M. DRUCRMAN
EDUCATION
• Somona State University, B.S., Geology
PROFESSIONAL SOCIETIES
s Geological Society of America (GSA)
• American Association of Petroleum Geologists (AAPG)
• Association of Earth Science Editors (ASE)
• Association of North Bay Scientists (ANBS)
(1981 Excellent Paper Award)
EXPERIENCE
Geological mapping with United States Geological Survey;
Watershed Studies and Wild and Scenic River studies for Cali-
fornia Department of Water Resouces; Field work for and prep-
aration of environmental impact reports for P.G. & E., U.S.
Army Corps of Engineers, Northern California Power Associa-
tion; Co- Author, "Preparation of Grain Mounts ", Journal of
Sedimentary Petrology; Geochemical exploration for gold and
mercury deposits; Two years of extensive experience with JCP-
Engineers & Geologists, Inc. performing field and office stud-
ies relative to fault traces, landslides, new construction and
construction supervision.
J=CP
GEOLOGISTS • ENGINEERS
7246 Sharon Drive o San Jose, CA 95129 o (408) 446 -4426
RESUME OF
WALTER E. DIBBLE, JR.
EDUCATION
• B.A., Geology, University of California, Riverside
• Ph.D., Geology, Stanford University
EMPLOYMENT
• JCP- Engineers & Geologists, Inc. (engineering geology
and mineral exploration)
• Petrophysical Services, Inc. (core analysis for oil
industry)
o Postdoctorial scholar at Stanford University
• U.S. Geological Survey, Lithium Project
• Research Assistant at U.S. Geological Survey
• U.S. Marine Corp
PUBLICATIONS
• List Upon Request
EXPERIENCE
Dr. Dibble has had a wide range of experience in several
fields of geology including mineral exploration, geologic
mapping, research and engineering geology. Mr. Dibble has
extensive experience in geologic mapping studies and project
management.
JCP- ENGINEERS & GEOLOGISTS, INC.
SCHEDULE OF CHARGES AND TERMS
PERSONNEL CHARGES
Principal $ 75 /hour
Project Engineer and Project Engineering Geologist 55 /hour
Field Geologist and Engineering Technician 45 /hour
Non - Technical Assistant 26 /hour
EQUIPMENT CHARGES
Automobile
MISCELLANF,OUS CHARGES
$ .40 /mile
APPENDIX B
Drilling services, printing and reproduction, special and consultant fees, permits, insurance equipment
rental and other similar project related costs are billed at cost plus 15 percent.
RELATIONSHIP BETWEEN CLIENT AND CONSULTANT
The Consultant, JCP - Englneers & Geologists, Inc., is retained by the Client to study the geology and /or
subsurface soil. conditions and to consult with him regarding his project or problem. The Consultant's
services are for the benefit of the Client, but the extent of those services is limited by the funds made
available by the Client for the studies. The Consultant has a public responsibility to perform his work
in conformance• with the accepted standards of professional care, but beyond that must make evaluations of
cost versus risk. Where deemed appropriate, the Consultant will present these evaluations to the Client
so that he may choose the degree of risk appropriate to this own economic evaluations. Whether or not
such consultation between the Client and Consultant takes place, it is recognized that, since the cost
savings belong to the Client, so must the risks belong to the Client. Both the Client and the Consultant
recognize that, due to the practical economic limitation on the scope of the studies, factors that might,
have affected some of the decisions may remain undiscovered.
WARRANTY
The Client recognizes the inherent risks connected with construction. In performing their professional
services, ,JCP- Engineers & Geologists, Inc. will use that degree of care and skill ordinarily exercised,
under similar circumstances, by reputable members of their profession practicing in the same or similar
locality. No other warranty, expressed or implied, is made or intended by the proposal for consultinrl
services or by furnishing oral or written reports of the findings made.
LIABILITY
Our liability to the Client for injury or damage to person or properties arising out uf work performe0
for the CI lent and Fnr which legal 1 iehility may he Found to rest unon us, other than for orofessional
errors and omissions, shall be limited to our general liability coverage. Our liability for any alleged
error, omission or professional shortcoming shall be limited to those acts or alleged acts for which it
can be shown that we did not perform with the competence and thoroughness usual to the geology and soil,
& f.oundattrnq engineering professions.
In the e.v,•nt tho Client makes a claim, at law or otherwise, against JCP - Engineers & Geologists, Inc, for
any alleg,-d error, omission, or other acts arising out of performance of our professional services, and
Client fails to prove such claim upon final adjudication or settlement, then the CLi,:nt. shall pay all
costs incur rod by JCP- Engineers & Geologists, Inc. in defending themselves against the claim, Including,
but nut limited to, personnel- related costs, attorney's fees, court costs, and all other claim - related
expenses, In the event that legal action of any kind arises relative to this study arid requires the
services of JCP- Engineers & Geologists, Inc., or James C. Prendergast, the fees for such consul tino
services will be according to our current schedule of charges and terms. In the event of depositions,
arbitration hearings, court appearances, etc., our fees will be $300 for each 4 hour period or port inn
t: hereof.
We will not ho liable for damage, or injury arising from damage, to subterranean structures (pipes,
tanks, telephone cables, etc.) the locations of which are not called to our attention and correctly shown
on the plans furnished us in connection with the work performed by us.
INVOICES
Invoices for our services will be submitted at our option, on a monthly basis or when the work is
completed. Invoices will be due immediately, but will not be delinquent if paid within 10 days from
which the invoice is dated. If payment is not so made, a service charge will be due on the amount of the
invoices at th,• maximum rate permissible by law from the date of the invoice until the same is paid. 11
suit. is filed, a reasonable attorney's fee, to be set by the court, and other costs incurred in collect-
ing any delinquent account, shall be included In any judgment in favor of JCP - Engineers & Ceulogists,
Inc.
SAMPLES
All samples Of soil arrd rock will he disposed of after insuance of the report unless the Client advises
JCP - Engineers & Geologists, Inc. otherwise. Upon request, .JCP- Engineers & Geologists, In(-• will deliver
the samplrts to the client, charges collect, or will store them for an agreed storage. char'g,t.
COPIES OF ADDITIONAL COPIES OF PRF,VLOt1SI,Y ISSUED RFPORTS
The cost. of additional cnpies of report•: previously issued will be determined on a tome and mat••rial
basis with a minimum of $12.00 for the- firr;t copy and $6.00 for each additional copy. PAT
i
Z
July 24, 1984
RE: Request for proposal for Geologic Mapping of a portion of Saratoga
Dear
The Saratoga City'Council has directed the solicitation of proposals
for geologic mapping of a portion of the City. The attached Exhibit
A shows the "Proposed Mapping Areas." These are generally those areas
with slopes of greater than 10a and not previously mapped. Alternate
One is for the completion of the mapping of the entire City and the
Sphere of Influence.
Exhibit B is a description of the services to be performed. The final
report and maps are to be similar in form and basic approach to those
of the "Geologic Hazards Analysis of the Upper Calabazas Creek Water-
shed" produced for the City of Saratoga, January 20, 1980 by William
Cotton and Associates.
You are invited to submit a proposal for this work to the City prior
to September 3, 1984. Please include your fee for the "Proposed
Mapping Areas" and the additional work for Alternate One separately.
The fees should be "not to exceed" figures.
Sincerely,
Robert S. Shook
Director of Community Development
RSS /RHH /bjc
EXHIBIT B
DESCRIPTION OF SERVICES TO BE PROVIDED
I. CONTRACTOR'S professional services shall consist of the fol-
lowing:
A. Phase 1 _ Initial Project Research
1. CONTRACTOR shall research and compile all basic
geologic, soils, ground water and engineering data from published
and unpublished sources, and shall make a detailed study of
aerial photographs obtained fron the U. S. Geological Survey, the
Public Works Department of Santa Clara County, NASA -Ames Research
Center and the Fairchild Collection from Whittier College in
conection with the Project which has its objective completion of
a mapping program specifically designed to identify areas within
the City which are characterized by geologic problems.
2. All services required under Phase 1 shall be com-
pleted within two (2) calandar months from and after the date
upon which the CONTRACTOR is directed to proceed by the City
Manager of the CITY.
B. Phase 2 - Field Investigation
1. Upon completion of the services required under
Phase 1. The CONTRACTOR shall carry out detailed surface map-
ping of the Project area as shown on Exhibit A (including/exclud-
ing Alternate One). Geologic information will be gathered mainly
from natural exposures and road cuts. Access permission will be
obtained from land owners prior to entering all private proper-
ties. Subsurface mapping will be augmented by subsurface infor-
mation including but not limited to water wells and utility
trenches where available.
2. All services required under Phase 2 shall be com-
pleted within seven (7) calandar months from and after the date
upon which the CONTRACTOR is directed to proceed by the City
Manager of the CITY.
C. Phase 3 _ Geologic Analysis and Compilation of Final
Report
1. Upon completion of the services required under
Phase 2, CONTRACTOR shall evaluate and finalize all of the
geologic and engineering field technical data and draft the same
on the City's 200 -scale topographic base maps and provide the
CITY with a final geologic report describing the bedrock geology,
the surficial geology, the geologic hazards and the general
geotechnical aspects of the City. Each map described below will
be accompanied by a short written text or table describing their
specifications and limitations.
2. CONTRACTOR shall furnish CITY with twelve (12 )
m�
.r
. e
copies of the final report and one (1) set of reproducable
(Mylar) geologic maps for each of the following:
a. Geologic Map - Showing the distribution,
structure, age and description of the major bedrock formations
and surficial deposits which would include thick soils, stream
sediments, colluvium, slope wash, artificial fill and others.
b. Ground Movement Potential Map - Showing rela-
tive stability or movement potential of the ground in its natural
state based on the factors of geology and topography that are
apparent at the time the study is conducted.
3. The final report, geologic map and ground movement
potential map shall be in the same format as, and compatible with
the "Geologic Hazard Analysis of the Upper Calabazas Creek Water-
shed" by William Cotton and Associates.
4. All services required under Phase 3 shall be
completed within nine (9) calandar months from and after the date
upon which the CONTRACTOR is directed to proceed by the City
Manager of the CITY.
II. All research data, maps, written text, tables, analysis or
other documents required or requested to be furnished by the
CONTRACTOR under this Agreement shall become and shall remain the
sole property of the CITY.
III. In connection with the performance of the professional
services described above, the CONTRACTOR shall be responsible to
the City Manager. The CITY shall furnish to the CONTRACTOR all
data available in public offices, and the CITY shall cooperate
with the CONTRACTOR in all ways to permit expeditious accomplis-
hment of the services required to be performed by the CONTRACTOR
under this agreement.
IV. As part of the professional services to be rendered, and
without additional compensation therefore, the CONTRACTOR
shall consult with and attend a reasonable number of meetings of
the City Council, Planning Commission, and with members of the
Administrative Staff of CITY, as required in connection with the
work of and the completion of the Project.
V. The CONTRACTOR at his sole expense shall maintain in full
force and effect general personal injury and property damage
liability insurance and automobile liability insurance with
liability limits of not less than $300,000 for the injury or
death of any person in any one occurrence and not less than
$200,00 property damage in any one occurrence.
2
� I
J , I
LIP s ALTERNATE:
10US Y y \
MAPPED
ROROSED _ �
. /
CITY OF AREA
SCALE. ••1200• Ar.i9e) •�/ ,.. \� `\\
/ AREA
EXHIBIT q
GROUND MOVEMENT POTEINTIAL
STUD`( AREAS
Y
� Y
CITY OF SARATOGA
Initial:
AGENDA BILL NO. �o
Dept. Hd.
DATE: November 29, 1984 C. Atty.
DEPARTMENT: City Manager C. Mgr.
SUBJECT: Geologic Hazards Mapping Project
Issue Ste: The current budget appropriates funds for completion of the Geologic
Hazards Mapping Program which was begun in the Northwest Hillside Area during the
late 1970's. The initial phase of this program has been shown to be effective in
identifying areas of real or potential geological hazards and enabling the City to
reduce or eliminate the risk of damage or loss associated with such hazards on new
development occurring within the area. The benefits of such a program to the City
are believed to far outweigh the cost of the program in reduced liability under the
current legal framework. Completion of the program in those remaining portions of
the City believed to include real or potential hazards can be accomplished.
Recommendation:
1. Approve the Proposal of William Cotton & Associates for the Geologic Hazards
Mapping Program in the South and West Hillside Area.
2. Approve an additional appropriation of $2,830 (9% above the budget amount for the
"not -to- exceed" estimate of the work.
3. Authorize the Community Development Director to issue the authorization to
proceed.
Fiscal Impacts: Completion of the project at a "not -to- exceed" cost of $32,830 will
enable the City to reduce or eliminate future liability on new development occurring
within the project area through identification of hazard areas, increased require-
ments for mitigation of hazard in such areas or through reduction of exposure to
damage or loss by such hazards.
Exhibits:
1. Report from City Manager, 11/29/84
2. Proposals Received: William Cotton, Terratech, JCP
3. Request for Proposals
4. Map of Project Area
Council Action:
12/5: Directed staff to recontact bidders to determine cause of discrepancy between
high and low bids, 5 -0. Resolution 2151.15 increasing funds not adopted.
A
0
A•
O
REPORT TO MAYOR AND
CITY COUNCIL
DATE: 11/29/84
COUNCIL MEETING: 12/05/84
SUBJECT: Geologic Hazards Mapping Project
SUMMARY
The 1984 -85 budget includes an appropriation of $30,000 for a
geologic hazards mapping program in the southern and western
slope areas of the City. A similar program was completed in the
late 1970's for the northwestern slope area of Saratoga. The
results of the earlier study have enabled the City to identify
areas of real or potential risk for ground unstability, high
seismic hazard or flooding. Based on the results of that mapping
effort, the City's development regulations have been modified to
require that prospective development in areas of real or
potential hazard first identify the degree'of hazard and the
means for mitigation as part of the application process. In
areas of actual hazard, the type and density of development is
restricted.
The current appropriation is intended to complete the geologic
hazards mapping program in the remaing portion of the City
anticipated to include real or potentially hazardous conditions.
This is the area known as the south and western hillside area.
Three bids have been received from the twelve Requests for
Proposals mailed in July, 1984. Of these, the bid of William A.
Cotton and Associates is believed to be the most responsive and
the best qualified to undertake the project.
Report to Mayor and City Council
Page 2
RECOMMENDATION
1. Approve the Proposal of William A. Cotton and Associates for
the Geologic Hazards Mapping of the South and West Hillside
areas of Saratoga.
2. Appropriate the additional sum of $2,830.00 from the General
Fund Reserve to cover the "not -to- exceed" Proposal Bid.
3. Authorize the Community Development Director to proceed with
the proposal contract.
ANALYSIS
Benefits of the Project: Undertaking this project will enable
the City to identify areas of real or potential hazard in the
South and Western hillside areas in a manner similar to that
which was accomplished for the Northwest Hillside area. The
earlier project in the Northwest area has enabled the City to
increase the degree of protection of public and private property
from the hazards identified and increase public awareness of the
potential for such hazards prior to making development decisions.
The "value" of these benefits is incalculable in reducing or
eliminating future real or potential liability of the City under
the existing legal framework.
RECOMMENDED CONSULTANT
Three proposals have been received from the firms of William
Cotton and Associates of Los Gatos; Terratech, Inc. of San Jose,
and JCP, Inc. of San Jose. The City Engineer recommends the
proposal of Cotton and Associates as being the most responsive to
the study requirements and likely to provide the City with the
best overall results. I concur with the City Engineer's
recommendation and find further that the Cotton firm offers the
best experience for the project. This firm also performed the
Northwest Hillside Mapping project for the City. The following
chart compares the major features of the three proposals:
Report to Mayor and City Council
Terratech,
Inc.
"Not -to- Exceed" estimate
of cost of work (not
including Alternate 1) $18,000
Typical Fees:
Principal Geologist $75 /hour
Project Engineer $65 /hour
Tech. Draftsmen $29 /hour
Expense Charges:
At Cost plus 15%
Wm.Cotton
& Assoc.
$32,830
$75 /hour
$60 /hour
$32 /hour
15%
Page 3
J.C.P.
Inc.
$34,500
$75 /hour
$55 /hour
$45 /hour
15%
On the basis of evaluating the proposals, the City Engineer and
City Manager concur that William Cotton and Associates has the
most direct and relevant experience and that the organization of
the work and methodology are most likely to produce the most
responsive report and recommendations for the City. Copies of
the proposales received are attached.
11XP . Wa a �Dernet
City Manager
jm
Attachments
I
I
WILLIAM COTTON AND ASSOCIATES
Geotechnical Consultants
AUG 31
n "Af "NITY DEVELOpp-
TECHNICAL PROPOSAL
GEOLOGIC HAZARDS INVESTIGATION
City of Saratoga, California
RFP July 24, 1984
William Cotton and Associates
I.fVWilliam Cotton
and Associates
GEOTECHNICAL CONSULTANTS
314 Tait Avenue, Los Gatos, California 95030
(408) 354 -5542
' August 30, 1984
P1574
' Robert S. Shook
Director of Community Development
City of Saratoga
13777 Fruitvale Avenue
' Saratoga, California 95070
Dear Mr. Shook:
We are pleased to submit this proposal for geotechnical services to the City of
Saratoga in response to your letter of July 24, 1984. This proposal contains a
' description of our scope of services and their associated costs, a detailed work
schedule, and a summary of our qualifications to perform this study.
The professional staff we will devote to this project is an effective and well-
, integrated team experienced in aerial photographic interpretation, engineering geo-
logic mapping, and geologic hazards analysis. Furthermore, our experience as acting
City Geologist has made our organization acutely aware of the potential geologic
hazards that may constrain land -use within the City of Saratoga. Consequently, we
believe that our project team is particularly well qualified to perform the geologic
services requested by the City.
1 Our proposed investigation will provide the City with a Final Report and
Geologic and Ground Movement Potential Map folios of the highest professional
quality. The documents will be compatible with, and complimentary to, the existing
' map folios previously prepared by us for the City of Saratoga. Special emphasis will
be placed on communicating this technical information in a concise and lucid manner
that will be understandable to non - technical users. We intend to fully commit our
resources to accomplish this task in a professional manner within our stipulated
budget and schedule constraints.
We appreciate the opportunity to present this proposal and look forward to the
prospect of serving the City on this interesting and challenging project. If you have
any questions regarding our scope of services, cost of investigation, schedule, or
qualifications, please do not hesitate to contact us.
' Sincerely yours,
WILLIAM COTTON AND ASSOCIATES, INC.
WRC:WLF:I<t
William R. Cotton
Principal Engineering Geologist
William L. Fowler
Senior Engineering Geologist
1 ENGINEERING GEOLOGY • ENVIRONMENTAL EARTH SCIENCES • FOUNDATION ENGINEERING
TECHNICAL PROPOSAL
GEOLOGIC HAZARDS INVESTIGATION
City of Saratoga, California
Table of Contents
Page
1.0 INTRODUCTION AND PROJECT DESCRIPTION 1
2.0 TECHNICAL CAPABILITIES AND QUALIFICATIONS 4
3.0 TECHNICAL APPROACH AND METHODOLOGY 6
3.1 PHASE I - Initial Project Research 6
3.2 PHASE II - Field Investigation 8
3.3 PHASE III - Geologic Analysis and Report 9
Preparation
4.0 COST OF INVESTIGATION 11
5.0 PROJECT ORGANIZATION AND MANAGEMENT 13
5.1 Project Organization 13
5.2 Project Team and Responsibilities 13
5.3 Project Work Schedule 14
5.4 Project Budget Control 15
6.0 PERTINENT RELATED EXPERIENCE 16
William Cotton and Associates
i
Table of Contents (Continued)
Follows Page
APPENDIX A
Resumes of Key Personnel A -1
APPENDIX B
Representative List of Clients B -1
APPENDIX C
Schedule of Charges C -1
FIGURES
Figure 1 - Project Organization 13
Figure 2 - Project Schedule 14
PLATES
Plate 1 - Index Map In Pocket
ii
William Cotton and Associates
1.0 INTRODUCTION AND PROJECT DESCRIPTION
William Cotton and Associates is presenting this technical proposal to the City
of Saratoga in response to their solicitation dated July 24, 1984. It is our
understanding that the City is seeking geologic mapping services and an accom-
panying assessment of geologic hazards for the remaining unmapped lands within the
City boundaries. The final products of the study are to include Geologic and Ground
' Movement Potential Map folios and a comprehensive geologic report similar in scope
and form to those prepared by our office in 1980 for the Upper Calabazas Creek
Watershed.
The study area is divided into two separate parcels entitled "Proposed Mapping
' Area" and "Alternate One ". The boundaries of these areas are, illustrated on Plate 1.
Also shown on Plate 1 are locations of damaging landslides that occurred in February
' and March of 1983 in response to the particularly severe winter storm seasons of
1982 -1983. These landslides were reviewed for the City of Saratoga on an emergency
basis by our office in March of 1983. The results of our work indicated that the
Upper Calabazas Creek and Congress Springs mapping programs were highly
successful in predicting areas prone to future slope instabilities. However, damaging
landslides located outside the limits of the study areas clearly demonstrated the need
to extend the existing Geologic and Ground Movement Potential map base.
The western and southern ortions of the Proposed Mapping P p pp g Area are underlain
' by rugged foothills that are characterized by steep slope inclinations and narrow,
steep -walled stream canyons. The steep slopes of the foothill terrain are underlain
by bedrock materials of the Franciscan complex and the Santa Clara Formation.
' These bedrock materials are, in turn, overlain by locally thick surficial deposits of
soil, colluvium and landslide debris.
The steep foothill terrain gives way rather dramatically to the relatively
' planar, moderate to gentle slopes of the valley floor which are underlain by
Quaternary alluvial fan materials. These poorly consolidated deposits -- composed of
' gravel, sand, silt and clay -- underlie the majority of the Proposed Mapping Area and
Alternate One. In addition, unconsolidated Holocene alluvium occurs along the beds
and banks of the larger stream courses of the study area.
1 William Cotton and Associates
The mapped trace of the potentially active Berrocal fault crosses the southwest
corner of the Proposed Mapping Area and marks the transition between the steep
foothill terrain and the gentler alluvial fan terrain. The inferred trace of the
Shannon fault extends diagonally to the southeast across Alternate One.
Based upon our previous experience in the Saratoga foothills terrain, we
anticipate that future land -use within the steeper westerly and southerly portions of
the Proposed Mapping Area will be constrained by potentially hazardous slope
conditions. A significant portion of the hillside terrain is adversely affected by
landslide deposits and potentially unstable soil and colluvium. Several public and
private properties within this terrain (e.g., Michaels Drive: Eissman, Rueling, Winn,
Herman, and Laughlin; Upper Hill Court: Amana; Saratoga Hills Road; Madrone Hill
Road: Hover; Canyon View Drive: Manzagol) were severely impacted by slope
movement processes in February of 1983 (Plate 1).
It is our opinion that other land -use constraints within the Proposed Mapping
Area, and Alternate One, will be primarily related to seismic hazards associated with
potentially large earthquakes on the Berrocal and San Andreas faults. The seis-
mically- induced hazards include ground rupture, ground shaking, and secondary
ground failure. In addition, hazards related to flooding, shallow ground water,
settlement and expansive soils also impact significant portions of the Proposed
Mapping Area and Alternate One.
We believe these potentially hazardous conditions can be mitigated through
early recognition, proper land -use policies and regulations, pre- construction geotech-
nical investigations, and sound engineering and design procedures. The key element
in the process, however, is the early recognition, characterization, and analysis of the
potential geologic hazards. Of equal importance is the presentation of this
information in a clear and concise format that can be easily understood and applied
by appropriate non - technical users. The Ground Movement Potential Map provides
such a vehicle.
The derivation of Ground Movement Potential Maps, however, is a difficult and
subjective process that requires intimate familiarity with the geologic processes that
constrain land -use within a particular area. Our firm has extensive experience both
with the development and review of Ground Movement Potential Maps in Saratoga
William Cotton and Associates
2
and the Town of Portola Valley. We believe that this experience makes us
' particularly well qualified to provide the City with the Geologic and Ground
.Movement Potential maps, and supplemental geotechnical information, necessary to
' implement sound land -use and development policies.
�I
3
William Cotton and Associates
I�
2.0 TECHNICAL CAPABILITIES.AND QUALIFICATIONS
WILLIAM COTTON AND ASSOCIATES, INC., has provided comprehensive
engineering geologic and geotechnical engineering services for both regional and site -
specific studies throughout California. Our firm is primarily involved in developing
technical maps and reports for a wide range of geotechnical projects with an
emphasis in landslide and seismic hazards identification and evaluation. We sDecial-
ize in the detection, description, and evaluation of geotechnical hazards and the
application of these data to land -use planning decisions, environmental resources
assessment and the formulation of mitigation measures. Major studies have been
completed for a variety of clients throughout California, including private industry,
city, county and federal agencies. WCA also serves as the geotechnical reviewing
agency for many San Francisco Bay Area communities. In this capacity, we review
the geologic and geotechnical reports that support various land -use applications.
Community -wide engineering studies are also conducted to assess the level of
existing and potential geotechnical hazards.
Mr. William Cotton, President and Principal Engineering'Geologist of WCA is a
Registered Geologist and Certified Engineering Geologist in California, with over 21
years of professional experience in the field of engineering geology. He is one of the
most noted landslide experts in the State of California. His specialties include
regional and site specific slope stability studies and the historic and paleoseismicity
of young faults in California. Mr. Cotton was a co- leader for the first and second
Japanese- American landslide conferences in the United States and Japan. For the
past ten years he has provided consulting and expert witness services for a number of
legal firms involved in a variety of landslide litigation cases. He is a principal
.investigator on over eight contracts awarded by the U.S. Geological Survey under the
Earthquake Hazards Reduction Program. At present, he is working on a grant
awarded by the National Science Foundation to study the planning and engineering
response to the landslide damage resulting from the intense storm of early January
1982. Previously, as a geologist with the U.S. Geological Survey, working on the San
Francisco Bay Regional Environmental and Resources Study, Mr. Cotton mapped the
bedrock and surficial geology of approximately 650 square miles of the Diablo Range
in Alameda and Santa Clara Counties.
4 William Cotton and Associates
Professional resumes of the individuals that will be assigned to the project team
are found in Appendix A.
A list of representative public agencies served by WILLIAM COTTON AND
' ASSOCIATES, INC. is included in Appendix B for your information.
.1
5
William Cotton and Associates
Mr. Patrick Shires, Vice President and Principal Geotechnical Engineer and
Geophysicist WCA, is
of a Registered Professional Engineer in six western states with
over 12 years of professional experience in the field of geotechnical engineering. His
specialties include slope stability and remedial design studies (including computer
applications to slope stability analysis), dam design and analyses, and foundation
engineering. Mr. Shires has also provided consulting engineering services for a
number of legal firms involved in a variety of landslide litigation cases. Over the
past few years, Patrick Shires has served as principal geotechnical engineering
investigator for over fifty landslides in the greater San Francisco Bay area.
'
WILLIAM
COTTON AND ASSOCIATES, INC. has the required staff and
facilities to administer projects in a competent, professional and timely manner. Our
senior staff are all trained field engineering geologists and soil engineers who have
broad experience in producing, evaluating and utilizing geologic and geotechnical
'
data for regional planning and microzonation projects. Our staff has a recognized
ability to convey technical information to both technical and non - technical users, in a
concise and lucid manner in written and verbal as well as illustrative form. Our
qualified and experienced staff are skilled at working with interdisciplinary teams
including engineers, hydrologists, design professionals, attorneys, elected officials
and town and regional planners.
Professional resumes of the individuals that will be assigned to the project team
are found in Appendix A.
A list of representative public agencies served by WILLIAM COTTON AND
' ASSOCIATES, INC. is included in Appendix B for your information.
.1
5
William Cotton and Associates
3.0 TECHNICAL APPROACH AND METHODOLOGY
The primary objective of our study will be to provide the City with an
assessment of the potential geologic and geotechnical hazards that may constrain or
influence land -use in the proposed study areas. Special care will be taken to present
'our data, findings, and conclusions in a manner that will clearly define the types of
geologic hazards and the associated levels of risk to both existing and potential land -
uses. Additionally, we will review the existing City ordinances (e.g., Ordinance
3E -15, Subdivision Ordinance NS -60, Zoning Ordinance NS-3, etc.) concerning geo-
technical requirements, controls, and practices and make recommendations for
upgrading or revising these documents as necessary. The final product will be
presented at a technical level that will be useful for both City planning and building
department personnel, as well as for the general public and private industry. In order
to insure that the final product meets with the objectives and goals of the RFP, very
close coordination will be maintained between our office and the City staff during all
phases of this project.
The phases and tasks described below outline the scope and details of the
technical approach that we intend to follow in order to satisfactorily complete our
proposed Geologic Hazards Investigation for the City of Saratoga. The following
outline of our technical approach has been structured and modified after the
description of services presented in the RFP as Exhibit B.
3.1 PHASE I - Initial Project Research
The initial phase of the project will be divided into three tasks which will
include detailed project planning, compilation and analysis of existing geotechnical
literature and maps, and collection and analysis of existing stereoscopic aerial
photographs.
v)
Task 1 - Project Planning and Coordination - After. selection, an in -house
meeting will be held to review and coordinate all phases of the geologic investigation
among the members of the project team. A detailed work plan and schedule will be
formulated and a system of communication and controls established in order to track
the project work. The goal of the system will be to keep all members of the project
team, and appropriate City personnel, informed of the progress of the technical work,
budget, and project schedule:
William Cotton and Associates .
[01
1
' Task 2 - Compilation and Analysis of Basic Data - A comprehensive search of
all available published and unpublished geologic data will be completed. The data
shall include both documents and maps concerning the geology, ground water, soils,
' and geotechnical engineering conditions of the study area. In addition to the
extensive information in our own files, the following primary sources will be utilized:
'
Task
3 - Compilation and Analysis of Aerial Photographs - In addition to our
o
Sarato g
City o Saratoga
be conducted to identify additional stereoscopic coverage. The following primary
o
Santa Clara County
aerial photography that will be reviewed include:
o
United States Geological Survey
'
o
California Division of Mines and Geology
San State
United States Geological Survey
o
Jose University Library
Santa Clara County
NASA -Ames Research Center
o
Branner Earth Sciences Library, Stanford University
'
o
Local Geotechnical Consultants
' Both regional and site - specific references will be reviewed for technical data
applicable to our study. An exhaustive bibliography of the most relevant documents
' and maps will be compiled and evaluated. Data deemed appropriate and relevant to
the study will be compiled on the 200 -scale topographic base for verification during
' the field investigation phase of the project. The references utilized in the study will
be included in the bibliography of the final report.
Task
3 - Compilation and Analysis of Aerial Photographs - In addition to our
own existing collection of aerial photography of this study area, a detailed search will
be conducted to identify additional stereoscopic coverage. The following primary
sources of
aerial photography that will be reviewed include:
o
United States Geological Survey
o
o
Santa Clara County
NASA -Ames Research Center
o
Fairchild Collection - Whittier College ✓
o
Pacific Aerial Surveys
o
Caltrans
o
Cartwright Aerial Surveys
o
California State University, Northridge
t
o
Teledyne Geotronics
o
Towill, Inc.
o
UC Santa Cruz, McHenry Library
'
William Cotton and Associates
7
Aerial photographs of suitable scale and quality will be acquired to supplement
our existing coverage of the study area. A thorough photogeologic analysis of the
stereoscopic photographs will be completed. All photogeologic mapping will be
completed in permanent ink on clear, stable plastic overlays. Each overlay will be
registered to its respective photograph and identified by the corresponding photo-
graphic identification number. Subsequently, the photogeologic mapping will be
transferred to the 200 -scale topographic base for verification during the field
geologic mapping phase of the project.
3.2 PHASE II - Field Investigation
The field investigation phase of the project will include a preliminary field
reconnaissance by all members of the project team, and a comprehensive program of
engineering geologic mapping.
Task 1 - Preliminary Field Reconnaissance - Following the completion of the
' basic data compilation and aerial photographic analysis, a field reconnaissance will be
jointly conducted by all members of the project team. ' The purpose of the
reconnaissance will be to review and assess the basic data that has been compiled
onto the 200 -scale maps, identify and assign traverse routes, and to standardize field
mapping techniques. At this time, access permission to private properties will be
coordinated and confirmed. The preliminary field reconnaissance will promote the
uniformity of data collection throughout the study area and ensure the highest quality
final product.
Task 2 - Engineering Geologic Field Mapping - An engineering geologic field
.mapping program will be conducted over the extent of the study area. Standard
engineering geologic field mapping techniques will be used to identify and charac-
terize the soil, geologic, and seismic conditions. More specifically, the extent and
distribution of bedrock and surficial materials will be mapped, the bedrock structure
will be determined, and major geologic features such as fault zones and landslides
will be identified. Special attention will be directed towards delineating potential
geologic hazards that may adversely impact the study area.
8 William Cotton and Associates
We anticipate that the field mapping will entail the ground traverse of all
roads, creek beds and ridge tops of the study area. Information will be gathered from
both natural and artificial exposures. All data collected during the field mapping
phase will be recorded on the 200 -scale topographic map base. Locations of
observation points will be determined by inspection of both aerial photographs and
topographic base map. Compass triangulation and taped distances will be utilized to
assure accurate location of observation points. Access permission will be obtained
prior to entering all private properties.
3.3 PHASE III - Geologic Analysis and Report Preparation
The final phase of the project will entail compilation and analysis of all data
collected in Phases I and II, and preparation of a comprehensive geotechnical report
with accompanying Geologic and Ground Movement Potential Map folios.
Task 1 - Geologic Hazards Analysis - The results of the field investigation will
be combined with the basic data compiled during Phase I of the investigation onto a
clean 200 - scale topographic base map. The information will be analyzed and refined
to produce a final map that will accurately depict our evaluation of the geologic
conditions of the study area.
The geologic hazards associated with the geologic conditions extant in the study
area will be evaluated. Based upon our previous experience with the Calabazas Creek
Watershed, we anticipate that the primary geologic hazards within the study area will
include, but not necessarily be limited to: slope stability hazards, seismic hazards,
flooding, shallow ground water, settlement, and expansive soils. Jn addition, it is our
intention,to evaluate those geologic hazards which lie, or originate, outside the study
area, but which are considered to be potential threats to safe land -use within the
study area.
Ground Movement Potential Maps reflecting the relative slope stability and
seismic hazards of the study area will be developed. To ensure uniformity of the
City's geologic map base, the maps will be prepared using the same methodology and
standard of care used in the preparation of the Upper Calabazas Creek map folio.
9
William Cotton and Associates
' The relative level of risk associated with the identified geologic hazards will be
evaluated for the study area. Recommendations for land -use policies, appropriate
levels of geotechnical investigations, possible mitigation measures, and construction
' design standards will be developed. In addition, because of the damage caused by the
severe winter storm seasons of 1981 -82 and 1982 -83, we consider this a unique
' opportunity to evaluate both the existing City ordinances, and our previous recom-
mendations concerning geotechnical requirements and practices.
Task 2 - Preparation of Draft Report and Maps - A draft report presenting our
findings, conclusions, and. recommendations concerning the geologic conditions,
geologic hazards and general geotechnical aspects of the study area will be prepared.
The draft report will include preliminary working copies of the Geologic and Ground
Movement Potential map folios. Each map set will be accompanied by a detailed
explanation describing the geologic units and symbols presented on the maps.
Included in each explanation will be short text describing the intended uses and
limitations of each map folio. Both map folios will be drafted onto reproducible
mylar topographic base maps to be provided by the City. The draft report and
preliminary map folios will be presented to the City for review and comment.
Task 3 - Preparation of Final Report and Ma - Upon receipt of the City's
comments on the draft report, a Final Report with accompanying Final Map Folios
will be prepared. The City's comments, corrections, and recommendations on the
draft report will be reviewed, discussed, and incorporated into the Final Report and
Maps.
Task 4 - Consultation - Consultation will be provided throughout the course of
our investigation to ensure that the City remains informed as to the progress of the
technical work, budget, and schedule. If requested, formal verbal and /or written
progress reports will be provided on a bi- monthly basis. Follow -up consultation will
also be provided to explain and discuss both the Draft and Final Reports.
10
William Cotton and Associates
4.0 COST OF INVESTIGATION
We propose to bill you for our services on a time - and - materials basis in
accordance with the attached Schedule of Charges (Appendix C). Our anticipated
costs for the proposed investigation of both the Proposed Mapping Area and Alternate
One are outlined below:
PHASE I - Initial Proiect Research
Task 1 - Project Planning and Coordination
Task 2 - Compilation and Analysis of Basic
Data
Task 3 - Compilation and Analysis of Aerial
Photographs
PHASE II - Field Investigation
Task 1 - Preliminary Field Reconnaissance
Task 2 - Engineering Geologic Field Mapping
PHASE III - Geologic Analvsis and Report
Preparation
Task 1 - Geologic Hazards Analysis
Task 2 - Preparation of Draft Report and
Maps
Task 3 - Preparation of Final Report and
Maps
TOTAL COST
Proposed Alternate
Mapping Area One
$1,460 $1,760
$3,220 $3,460
$3,620 $4,100
$29260 $2,720
$10,950 $13,880
$3,160 $3,650
$6,800 $8,100
$1,360 $1,480
$32,830.00 . $39,150.00
11 William Cotton and Associates
Costs for our investigation• of the Proposed Mapping Area will not exceed
$32,830.00. We anticipate an additional cost of $6,320.00 to include Alternate One in
our investigation for a total not -to- exceed cost of $39,150.00.
12
William Cotton and Associates
I
5.0 PROJECT ORGANIZATION.AND MANAGEMENT
5.1 Project Organization
As standard business practice, William Cotton and Associates maintains an
' efficient and effective system for managing projects and controlling budgets and
schedules. Each project is assigned a Principal -in- Charge and Project Manager who
are responsible for coordinating the technical work and for managing the project
budget and schedule. Specific technical tasks are placed under the responsibility of
the appropriate Senior Geologist or Engineer. The Senior Geologist or Engineer is
then responsible for completing the assigned task by utilizing the necessary staff
needed to complete the task in a timely manner. This organization and management
will be utilized on the proposed Geologic Hazards Investigation.
5.2 Project Team and Responsibilities
The research team assembled for this project is composed of highly qualified
individuals with extensive and diverse backgrounds in geologic hazards analysis and
the application of such data to land -use planning.
Mr. William Cotton, President and Principal Engineering Geologist of William
Cotton and Associates, will serve as Principal -in- Charge for the investigation. Mr.
Cotton, as City Geologist for Saratoga, is intimately familiar with the geology and
geologic hazards of the area. His duties on this project will include technical
administrative control of the project schedule and budget, and supervision and review
of the Senior Engineering Geologic staff. Mr. Cotton will personally provide
technical review to all aspects of the proposed investigation.
Mr. Patrick Shires, Vice - President and Principal Geotechnical Engineer of
William Cotton and Associates, will review all geotechnical aspects of the proposed
investigation. We anticipate that Mr. Shires will participate chiefly in the Geologic
Hazards Analysis phase of the study, and provide input regarding recommendations
for geotechnical investigations and construction procedures.
13 William Cotton and Associates
William Cotton and Associates
PROJECT ORGANIZATION
CITY OF SARATOGA
GEOLOGIC HAZARDS INVESTIGATION
FIGURE 1 P1574
' Mr. William Fowler, Senior Engineering Geologist of William Cotton and
Associates, will function as Project Manager for the investigation. Mr. Fowler will
' coordinate and supervise all phases of the technical investigation on a day - today
basis and will be responsible for completing the outlined tasks according to the
specified project schedule. Mr. Fowler will work closely with both the Principal -in-
' Charge and the Senior Engineering Geologic staff assigned to the project.
The Senior Engineering Geologic staff of William Cotton and Associates will
personally administer and execute all phases of the proposed investigation including
basic data compilation, aerial photographic interpretation, engineering geologic
mapping, geologic hazards analysis, and report preparation. The Senior staff assigned
to the project will include Mr. Peter Anderson and Mr. Peter Stroud. Mr. Anderson
and Mr. Stroud both have broad field experience and have worked on a wide variety of
projects involving the analysis of geologic hazards and their impact on urban
development. In addition, both individuals have participated in and administered the
geologic review process performed by William Cotton and Associates for Saratoga,
and thus, have an excellent working knowledge of the existing geologic conditions.
The project team will be assisted by our word processing, technical illustrating,
and clerical and accounting support staff. Our offices in Los Gatos are in close
proximity to the study area, and the City of Saratoga offices, and we maintain an
extensive in -house geotechnical reference library, as well as state -of- the -art word
processing, micro - computer, and technical illustrating equipment.
The structure of the project team is graphically depicted in Figure 1. Appendix
A of this proposal contains detailed resumes of key personnel assigned to the project.
5.3 Project Work Schedule
' The Geologic Hazards Investigation will be completed in a timely manner
strictly in accordance with the schedule presented in Exhibit B of the City's RFP.
The project schedule presented in Figure 2 graphically illustrates how we plan to
accomplish the deadlines specified by the City.
' 14
William Cotton and Associates
William Cotton and Associates
PROJECT SCHEDULE
CITY OF SARATOGA
GEOLOGIC HAZARDS INVESTIGATION
FIGURE 2 P1574
TIME IN MONTHS
TASKS
1
2
3
4
5
6
7
PHASE I
O
1. Project Planning and Coordination u+
w
2. Compilation and Analysis of Basic Data OU
3. Compilation and Analysis of a
Aerial Photographs O
PHASE II Z
O
1. Preliminary Field Reconnaissance Q
W=
2. Engineering Geologic Field Mapping ►�'
cc
PHASE III O
x
1. -Geologic Hazards Analysis
2. Preparation of Draft Report and Maps LL
3. Preparation of Final Report and Maps O
w
4. Consultation ~
Q
WRITTEN PROGRESS REPORTS
• •
• •
• •
• •
• •
• •
William Cotton and Associates
PROJECT SCHEDULE
CITY OF SARATOGA
GEOLOGIC HAZARDS INVESTIGATION
FIGURE 2 P1574
To ensure timeliness, work schedules of project personnel will be posted weekly,
and specific tasks and deadlines will be discussed at regularly scheduled weekly staff
meetings. Written progress reports from the Senior staff will be reviewed by the
project manager on a weekly basis. Deviations from the project schedule or budget
will be readily apparent and dealt with promptly by the Project Manager.
1
Written progress reports regarding the project budget, scheduling, and technical
progress will be prepared by the Project Manager and presented on a bi- monthly
basis.
5.4 Project Budget Control
The Project Manager will be responsible for control and tracking of the project
budget. As a normal procedure, personnel time and expense records for all members
of the project team will be submitted. weekly for computer processing and budgetary
planning. Computerized budget reports for the project will be automatically routed
to the Project Manager on a weekly basis so that budget allocations and expenditures
can be monitored and the projected manpower and project needs evaluated.
15 William Cotton and Associates
6.0 PERTINENT RELATED EXPERIENCE
This section of the proposal contains project summaries of a number of geologic
investigations which have been completed by William Cotton and Associates in the
past several years. These projects have been selected for this section because they
are similar in scope and magnitude to that presently proposed for the City of
Saratoga, and they all involve the synthesis of regional geologic data and geologic
hazards assessment relative to land -use planning.
Project and Location: Geologic Hazards Analysis of the Upper Calabazas Creek
Watershed Area, Santa Clara County, California
Client: City of Saratoga, California
Area: Approximately 3 square miles
Date: 1979
Products: Detailed geologic maps at a scale of 1" = 200' displaying
bedrock faults and landslides and an accompanying set of
interpretive maps that define various levels of ground
movement potential. The maps are accompanied by a
comprehensive geologic report.
Project and Location: Preliminary Storm Damage Assessment, Winter 1982 -83,
Saratoga, California
Client: City of Saratoga, California
Area: Saratoga City Limits
Date:
March, 1983
Products: Prepared emergency storm damage assessments con-
sisting of a report describing pertinent geotechnical
information and recommended actions, and 200 -scale
topographic maps showing landslide locations and extent.
16 William Cotton and Associates
Project and Location: Geologic Hazards Analysis of the Congress Springs Area,
Saratoga, California
Client: Santa Clara County
Area: 1 square mile
Date: 1977
Products: Detailed engineering geologic and ground movement
potential map at a scale of 1" = 2501. The maps are
accompanied by a comprehensive geologic report.
Project and Location: Analysis of the Geologic Hazards of the Seal Cove Area,
San Mateo County, California
Client: Environmental Planning and Engineering Department,
San Mateo County, California
Area: Approximately 4 square miles
Date: 1971 and 1980
Products: Detailed geologic hazards and risk zonation map of the
Seal Cove community that is impacted by damaging
landslide and active traces of the Seal Cove fault.
Project and Location: Geotechnical Hazards Analysis of Los Altos Hills,
California
Client: City of Los Altos Hills, California
Area: Approximately 2 square miles
Date: 1978
Products: Prepared detailed geotechnical maps at a scale of
1" = 400' and an accompanying set of geotechnical
hazard maps. The map folios are supplemented by a
detailed geotechnical report.
William Cotton and Associates
17
Project and Location: Engineering Geologic Investigation of the San Gabriel
Fault,'Valencia, California
:.Client: Newhall Land and Farming Company
'Area: 3 square miles
Date: 1982 -1984
Products: Analysis of the location and activity of the San Gabriel
fault along a 3 -mile segment. Final product was a Land -
Use Potential Map assessing the seismic risk of the fault
to future development.
Project and Location: Holocene Behavior of the San Andreas Fault in Northern
California
Client: U.S. Geological Survey, Earthquake Hazard Reduction
Program
Date: t978, 1979, and 1980
Area: Approximately 300 mile length of the San Andreas fault
between San Juan Bautista and Point Arena
Products: Analysis of the Historic and Paleo- seismicity along the
segment of the fault that experienced surface faulting in
1906. Determination of size and recurrence intervals of
major Holocene earthquakes.
Project and Location: Geologic Analysis for State Mandated Seismic Safety
Elements
Clients: Communities of Woodside, Gilroy, Milpitas, Los Altos
Hills, Cupertino and San Joaquin County, San Mateo
County
Area: Community to County -wide Studies
Date: 1974 to 1977
Products: Background reports and maps defining the types of
seismic - related hazards and the levels of risk associated
with each type of hazard.
18 William Cotton and Associates
Project and Location: Geologic Resources Inventory for portions of Six Rivers
National Forest in Humboldt and Del Norte Counties,
California
Client: U.S. Forest Service, Six Rivers National Forest,
California
Area: 530 square miles
Date: 1979 -1980
Products: Prepared detailed geologic and landslide maps at a scale
of 1" = 2,0001; identified and described potential aggre-
gate source locations; and provided a comprehensive
report which discusses. the relationships of the bedrock
geology and landslides relative to stream sedimentation
and forest planning and management.
Project and Location: Watershed Improvement Inventory of seven selected
areas, Six Rivers National Forest
Client: U.S. Forest Service, Six Rivers National Forest,
California
Area: 174 square miles
Date: 1980 -1981
Products: Detailed evaluation of sites of significant sediment
sources within seven major drainage basins, site selec-
tion for rehabilitation work and identification of rock
resource sites for mitigation measures.
Project and Location: Geologic Resources Inventory for portions of Six Rivers
National Forest in Trinity, Humboldt and Del Norte
Counties, California
Client: U.S. Forest Service, San Francisco Regional Office,
California
Area: 300 square miles
Date: 1979 -1980
Products: Prepared detailed geologic and landslide maps at a scale
of 1" = 2,0001; identified and described potential aggre-
gate source locations; and provided a comprehensive
report which discusses the relationships of the bedrock
geology and landslides relative to stream sedimentation
and forest planning and management.
19 William Cotton and Associates
Project and Location: Geologic Mapping of the Franciscan Rocks in the Diablo
Range; Santa Clara and Alameda Counties, California
Client: U.S. Geological Survey, San Francisco Bay Regional
Environment and Resources Study
Area: About 650 square miles
Date: 1970 and 1971
Products: A preliminary geologic map of the Franciscan Complex
in the Central Part of the Diablo Range, Santa Clara and
Alameda Counties, California. Task included mapping
the bedrock and surficial geology of the central portion
of the Diablo Range; the Franciscan Complex was sub-
divided, into three distinct bedrock units and landslide
deposits were delineated.
20 William Cotton and Associates
1
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1
1
1
1
1
1
1
1
APPENDIX A
RESUMES OF KEY PERSONNEL
A -1 William Cotton and Associates
I
WILLIAM R. COTTON
President
Principal Engineering Geologist
Registration
Registered Geologist and Certified Engineering Geologist in California
Certified Professional Geological Scientist
Education
M.S., Geology: San Jose State University, San Jose, California, 1967
B.A., Geology: San Jose State University, San Jose, California, 1962
Professional History
William Cotton and Associates, Inc., Los Gatos, California; President,
Principal Engineering Geologist, 1964 -date.
U.S. Geological Survey Branch of Western Environmental Geology, Menlo
Park, California; Geologist, 1970 -1972.
Leighton and Associates, Inc., Irvine, California; Senior Engineering
Geologic Consultant, 1964 -date.
■
Professional Affiliations
Association of Engineering Geologists
'
Earthquake Engineering Research Institute
American Society of Civil Engineers
Geological Society of America
'
Seismological Society of America
American Institute of Professional Geologists
'
Representative Experience
'
Mr. Cotton has over 21 years experience in the fields of engineering geology,
geotechnical engineering and environmental
earth sciences. His clients have included
federal, state, county and city agencies, and private corporations and individuals
from a widespread area of California.
■
As President and Principal Engineering Geologist with WILLIAM COTTON AND
ASSOCIATES, INC., Mr. Cotton has conducted and coordinated numerous geological
and geotechnical investigations associated with a broad spectrum of land -use
applications. Representative projects range in size and detail from large - scale, site
specific studies to small-scale regional investigations. Mr. Cotton's primary research
interests are problems associated with unstable slopes and active fault systems. His
work with unstable slopes has afforded him the opportunity to service clients
throughout California and to study landslide problems in Japan and Mexico.
'
William Cotton and Associates
Numerous grants and contracts from the U.S. Geological Survey, National Earthquake
Hazard Reduction Program, have provided Mr. Cotton with research funds to
investigate active and potentially active fault systems throughout California.
Detailed surface and subsurface geologic studies have been completed on the
following major fault systems in California: San Andreas, Sargent- Berrocal,
Calaveras, Pilarcitos, Seal Cove -San Gregorio, Hayward, White Wolf, Pleito, San
Gabriel, San Fernando, and San Jacinto. The primary purpose of these investigations
was to determine the late Quaternary paleoseismicity and to establish the size and
recurrence interval of major earthquakes associated with each fault system.
Mr. Cotton acted in the capacity of chief engineering geologist on several projects
under contract to the U.S. Forest Service, Six Rivers National Forest, California. He
coordinated the compilation and analysis of available geologic data, supervised
geologic field mapping and was directly responsible for a significant portion of the
landslide and slope stability analysis of over 1,000 square miles of forest lands.
Mr. Cotton is extensively involved as a consultant to the San Francisco Bay Area
hillside communities of Saratoga, Cupertino, Los Altos Hills, Portola Valley,
Woodside, Belmont and South San Francisco. In the capacity of city geotechnical
consultant, he has had experience in all phases of hillside residential development.
At the present time, he is retained by the counties of San Mateo and Monterey on all
matters pertaining to unstable slopes and their impacts on public works. In addition,
he is a consultant to a number of legal firms throughout the state regarding landslide
problems.
' As a geologist with the U.S. Geological Survey, Branch of Western Environmental
Geology, Mr. Cotton conducted regional studies related to the collection and
evaluation of basic geologic data for the San Francisco Bay region Environment and
Resources Planning Study. His field area included an area of approximately 650
square miles in the central part of the Diablo Range, Santa Clara and Alameda
Counties, California. His principal assignments included: regional bedrock mapping
and subdivision of the Franciscan Complex, delineation of landslide deposits and areas
of potentially unstable slopes, and detailed descriptions of the engineering properties
of the bedrock materials of the Franciscan Complex.
Teaching Experience
DeAnza College, Cupertino, California: Full -time Instructor, 1970 -1982.
Pasadena City College, Pasadena, California: Full-time Instructor, 1964 -1970.
Los Angeles State University, Los Angeles, California: Part -time Instructor,
1967 -1970.
San Jose State University, San Jose, California: Part -time Instructor,
1961 -1970.
William Cotton and Associates
d
IPublications
' HOLOCENE BEHAVIOR OF THE HAYWARD- CALAVERAS FAULT SYSTEM, SAN
FRANCISCO BAY AREA, CALIFORNIA - -Final Technical Report, 1984 (with N. T.
Hall and E. A. Hay), USGS Contract No. 14 -08- 0001 - 20555, in press.
NEOGENE ACTIVITY ON THE PLEITO FAULT, TRANSVERSE RANGES,
CALIFORNIA, 1984 (with N. T. Hall and E. A. Hay): in Guidebook to the Transverse
Ranges, California, South Coast Geol. Society.
PROBLEMS IN THE APPLICATION OF 14C DATES TO SLIP RATE DETERMINA-
TION ON THE SAN ANDREAS FAULT, 1984 (with N. T. Hall and E. A. Hay): Abs.,
Seismological Society of America, Berkeley, California.
PREDICTING HILLSIDE INSTABILITY: GOOD NEWS AND BAD NEWS, 1982:
Symposium Paper to U.S. Geological Survey Conference on San Francisco Bay Area
Storm and Flood Hazards.
RECURRENCE FREQUENCY OF LARGE EARTHQUAKES ON THE SAN ANDREAS
FAULT NEAR DOGTOWN AND ON THE SAN FRANCISCO PENINSULA, 1982 (with
N. T. Hall and E. A. Hay), A.G.U. Chapman Conference on Fault Behavior and the
Earthquake Generation Process, Snowbird, Utah (abstract), October 1982.
William Cotton and Associates
THE PLEITO FAULT: LATE NEOGENE ACTIVITY, AN EXPANDED ABSTRACT,
1984 (with E. A. Hay and N. T. Hall): Southwest Geological Society (in 5
. press), p.
HOLOCENE ACTIVITY OF THE SAN GABRIEL FAULT, VALENCIA, CALIFORNIA,
1983 (with P. Ehlig and A. E. Seward): Abstracts and Program "Engineering Geology
Today & Tomorrow "; 26th Annual Meeting, Association of Engineering Geologists, San
Diego, California, October 2 -7, 1983..
'
ENGINEERING GEOLOGY OF THE CARMEL VALLEY ROAD ROCKSLIDE,
MONTEREY COUNTY, CALIFORNIA, 1983 (with J. M. Coyle): Abstracts and
'
Program "Engineering Geology Today & Tomorrow "; 26th Annual Meeting, Associa-
tion of Engineering Geologists, San Diego, California, October 2 -7, 1983.
PREDICTIVE CAPABILITIES OF GROUND MOVEMENT POTENTIAL MAPS,
SARATOGA, CALIFORNIA, 1983 (with W. L. Fowler): Abstracts and Program
"Engineering Geology Today & Tomorrow "; 26th Annual Meeting, Association of
Engineering Geologists, San Diego, California, October 2 -7, 1983.
'
EVIDENCE FOR NON - 1906 -LIKE EARTHQUAKES ON THE SAN ANDREAS FAULT,
DOGTOWN, CALIFORNIA, 1983 (with E. A. Hay and N. T. Hall): Abstracts and
Program "Engineering Geology Today & Tomorrow "; 26th Annual Meeting, Associa-
tion of Engineering Geologists, San Diego, California, October 2 -7, 1983.
EARTHQUAKE RECURRENCE INTERVALS ON THE PLEITO THRUST FAULT,
TRANSVERSE RANGES, CALIFORNIA --Final Technical Report, 1982 (with N. T.
'
Hall and B. A. Hay), USGS Contract No. 14 -08- 0001 - 19164, 24 p.
i
LOVE CREEK LANDSLIDE DISASTER, JANUARY 5, 1982, SANTA CRUZ COUNTY
(with D. A. Cochrane), July 1982: California Geology, Landslides & Floods - January
1982.
PREDICTING HILLSIDE INSTABILITY: GOOD NEWS AND BAD NEWS, 1982:
Symposium Paper to U.S. Geological Survey Conference on San Francisco Bay Area
Storm and Flood Hazards.
RECURRENCE FREQUENCY OF LARGE EARTHQUAKES ON THE SAN ANDREAS
FAULT NEAR DOGTOWN AND ON THE SAN FRANCISCO PENINSULA, 1982 (with
N. T. Hall and E. A. Hay), A.G.U. Chapman Conference on Fault Behavior and the
Earthquake Generation Process, Snowbird, Utah (abstract), October 1982.
William Cotton and Associates
1 Publications (Continued)
IN TOKYO: U.S., JAPAN TRADE VIEWS ON LANDSLIDES, 1981 (with E. E. Brabb):
Geotimes, July issue, 2 p.
' GEOLOGIC INVESTIGATION OF RECURRENCE INTERVALS AND RECENCY OF
FAULTING ALONG THE SAN GREGORIO FAULT ZONE, SAN MATEO COUNTY,
' CALIFORNIA- -Final Technical Report, 1980 (with G. E. Weber): USGS Contract No.
14 -08- 0001 - 16822, U.S. Geological Survey Open -File Report 81 -263, 135 p.
HOLOCENE BEHAVIOR OF THE SAN ANDREAS FAULT, POINT KEYES AREA,
CALIFORNIA - -Final Technical Report, 1980 (with N. T. Hall and E. A. Hay), USGS
Contract No. 14 -08 0001 - 19841, U.S. Geological Survey Open -File Report 80 -1142, 12
P.
SHEAR COUPLE TECTONICS AND THE SARGENT- BERROCAL FAULT SYSTEM IN
NORTHERN CALIFORNIA, 1980 (with N. T. Hall and E. A. Hay): California Division
' of Mines and Geology, Special Report 140.
FIELD TRIP GUIDEBOOK - LANDSLIDES OF SOUTHERN CALIFORNIA: Japanese -
American Field Conference, May 1979 (co- author with Leighton. and Associates).
' HOLOCENE BEHAVIOR OF THE SAN ANDREAS FAULT - SAN JUAN BAUTISTA TO
POINT ARENA, CALIFORNIA - -Final Technical Report, 1979 (with N. T. Hall and E.
eA. Hay): USGS Contract No. 14 -08- 0001 -G -514, 7 p.
RECURRENCE INTERVALS FOR SURFACE FAULTING ALONG THE FRIJOLES
FAULT AND THE ANO NUEVO THRUST FAULT OF THE SAN GREGORIO FAULT
ZONE, SAN MATEO COUNTY, CALIFORNiA, 1979 (with G. E. Weber): Geological
Society of America, Abstracts with Programs, Cordilleran Section, p. 134.
PRELIMINARY FIELD NOTES ON THE GROUND SURFACE EFFECTS ASSOCIATED
WITH THE AUGUST 6, 1979 COYOTE LAKE EARTHQUAKE, 1979 (with D. A.
Cochrane): Earthquake Engineering Research Institute Newsletter, v. 13, no. 5, Part
B.
SHEAR COUPLE TECTONICS AND THE SAN ANDREAS FAULT, 1979 (with N. T.
Hall and E. A. Hay): Geological Society of America, Abstracts with Programs,
Cordilleran Section, p..83.
ANALYSIS OF ACTIVE THRUST- FAULTING OF THE WHITE WOLF FAULT, KERN
COUNTY, CALIFORNIA, 1977 (with N. T. Hall and E. A. Hay): Abs., Cordilleran
Meeting Geological Society of America; Sacramento, California.
GEOLOGIC ANALYSIS OF GROUND DISTURBANCES ASSOCIATED WITH ACTIVE
THRUST FAULT SYSTEMS- -Final Technical Report, 1977 (with N. T. Hall and E. A.
Hall): USGS Contracts No. 14 -08- 0001 -G -345 and 14 -08- 0001 -G -260 (Studies of the
Holocene Behavior of the Sargent- Berrocal fault system in Northern California).
THRUST FAULTING AS A VEHICLE FOR STRAIN RELEASE IN CALIFORNIA'S
TRANSVERSE RANGES- -Final Technical Report, 1977 (with N. T. Hall and E. A.
Hay): USGS Contract No. 14 -08- 0001 -G -386, 14 p. (a study of the Holocene behavior
of the White Wolf fault).
William Cotton and Associates
IPublications (Continued)
PALEO LAND SLIDING ON THE SAN FRANCISCO PENINSULA, 1974 (with L. T. Cann
and E. A. Hay): A Modern Engineering Problem: Abs., Cordilleran Section Meeting,
Geological Society of America; Las Vegas, Nevada.
POSTDICTION OF URBAN GEOLOGIC PROBLEMS: A CASE STUDY, 1973 (with E.
A. Hay and others): . Abs., Cordilleran Section Meeting Geological Society of
America; Portland, Oregon.
PRELIMINARY GEOLOGIC MAP OF THE FRANCISCAN ROCKS IN THE CENTRAL
PART OF THE DIABLO RANGE, SANTA CLARA AND ALAMEDA COUNTIES,
CALIFORNIA: Basic Data Contribution 39 (Map MF -343); San Francisco Bay Region
Environment and Resources Planning Study, U.S. Geological Survey, Menlo Park,
California, 1972.
STABILITY RELATIONS OF JADEITE PYROXENE IN FRANCISCAN
METAGRAYWACKES NEAR SAN JOSE, CALIFORNIA, 1971: American Journal of
Science, v. 271, California, 1972.
FRANCISCAN STRATIGRAPHY OF THE NORTHWESTERN PORTION OF THE
DIABLO RANGE, CENTRAL CALIFORNIA, 1971: Abs., Cordilleran Section Meeting,
Geological Society of America; Riverside, California.
JADEITE PYROXINE IN FRANCISCAN METAGRAYWACKES NEAR SAN JOSE,
CALIFORNIA, 1970 (with D. Kerrick): Abs., Annual Meeting,, Geological Society of
America; Milwaukee, Wisconsin.
INVERTED METAMORPHIC MINERAL ZONES IN FRANCISCAN
METAGRAYWACKES OF THE DIABLO RANGE, NORTHERN CALIFORNIA, 1969
(with M. C. Blake): Cordilleran Section Meeting, Geological Scoiety of America;
Eugene, Oregon.
JADEITE - LAWSONITE - BEARING METAGRAYWACKES OF THE FRANCISCAN
NEAR MOUNT HAMILTON, CALIFORNIA, 1968: Abs., Cordilleran Section Meeting,
Geological Society of America; Fresno, California.
William Cotton and Associates
PATRICK O. SHIRES
Vice President
Principal Geotechnical Engineer
Principal Geophysicist
Registration
Registered Professional Engineer in California, Colorado, Idaho, Oregon, Utah,
and Washington
Registered Geophysicist in California
Education
M.S., Civil Engineering: Stanford University, Stanford, California, 1975
B.S., Stanford University, Stanford, California, 1972.
Professional History
William Cotton and Associates, Inc., Los Gatos, California; Vice President,
Principal Geotechnical Engineer, Principal Geophysicist, 1983 -date.
Earth Sciences Associates, Inc., Palo Alto, California; Supervising Engineer/
Geophysicist, 1972 -1983.
Professional Affiliations
American Society of Civil Engineers
Earthquake Engineering Research Institute
Society of Exploration Geophysicists
Bay Area Geophysical Society
Representative Experience
' Mr. Shires has over 12 years of professional experience in the field of geotechnical
engineering throughout the western United States, including project work in Arizona,
California, Colorado, Idaho, Nevada, New Mexico, Oregon, Utah, and Washington.
As Vice President and Principal Geotechnical Engineer with William Cotton and
Associates, Inc., Mr. Shires has served as principal in charge of geotechnical
engineering on a variety of projects, including over 25 landslide investigations as well
as numerous foundation engineering projects involving dams, bridges, drill pads,
residential and commercial buildings, and roads. Mr. Shires has also provided
geotechnical review of development in the San Francisco Bay Area hillside
communities of Belmont, Cupertino, Los Altos Hills, Portola Valley, Saratoga, South
San Francisco, and Woodside.
IWilliam Cotton and Associates
As Supervising Geotechnical Engineer with Earth Sciences Associates, Inc., Mr. Shires
managed and /or provided technical project work on over 30 dams projects where
seismic considerations and geophysical evaluations were a central focus of the
project work. He served as Chief Design Engineer for a 142 -foot high rockfill dam in
' Arizona, providing engineering and geophysics expertise throughout the project from
preliminary siting to constructon. He has provided extensive research and design
efforts in the fields of seismic and static stability, as well as the application of
' earthquake recurrence relationships to seismic response of embankments. He has
developed computer programs for rapid determination of the stability of slopes and
embankments. Mr. Shires also managed and /or provided technical project work on a
variety of other geotechnical investigations, including over 35 landslides, 25 water
and wastewater facilities, 20 power - generating facilities, and numerous residential
and commercial structures, bridges, roads, mining facilities, ground water, and
hazardous waste projects.
As Supervising Geophysicist with Earth Sciences Associates, Inc., Mr. Shires managed
a variety of geophysics projects in the western United:. States and supervised the
geophysics portion of many large, multidiscipline projects as well. A partial listing of
these projects includes surface and /or downhole and /or crosshole seismic surveys of
over 24 dams; surface geophysics for numerous regional seismotectonic studies; a
gravity investigation and seismic refraction survey of a proposed subway tunnel
alignment for Los Angeles, California; seismic refraction surveys for proposed large
diameter buried pipelines near San Jose, California; near surface compression and
shear wave analyses at strong motion measurement sites along the Imperial fault,
California; seismic refraction studies of uranium tailings dams and waste disposal
sites in New Mexico; deep seismic study of a potential oil field near Lockwood,
California; and Tertiary channel exploration for gold mining near Nevada City,
California.
William Cotton and Associates
WILLIAM L. FOWLER
Senior Engineering Geologist
Education
M.S., Engineering Geology: Stanford University, Stanford,
California, June 1984
B.A., Geology: The Colorado College, Colorado Springs, Colorado,
June 1980
Professional History
William Cotton and Associates, Inc., Los Gatos, California;
Senior Engineering Geologist, 1982 to present.
Howard - Donley Associates, Inc., Redwood City, California;
Staff Geologist, Spring 1982.
American Copper and Nickel Company, Wheatridge, Colorado;
Junior Staff Geologist; Summer 1978.
Professional Affiliations
Association of Engineering geologists
Representative Experience
Mr. Fowler has over four years of experience in the fields of engineering geology and
geotechnical engineering. As a consulting engineering geologist, he has extensive
field experience throughout the San Francisco and South Bay area.
As a- Senior Engineering Geologist with WILLIAM COTTON AND ASSOCIATES, Inc.,
Mr. Fowler is responsible for conducting and supervising a broad spectrum of
engineering geologic investigations ranging in scope from detailed, site - specific
projects to small- scale, regional studies. His specific duties have included large-
scale and regional engineering geologic mapping; aerial photographic interpretation;
coordination, logging, and analysis of subsurface data; interpretation and analysis of
field- and office - developed data; and the final preparation of technical reports, maps
' and cross sections.
Currently, Mr. Fowler specializes in the investigation, analysis, and legal implications
of slope stability hazards. In this capacity, Mr. Fowler is directly responsible for
' coordinating and supervising all phases of project investigation, and for the evalua-
tion, preparation, and presentation of the resultant data.
William Cotton and Associates
1
As a staff engineering geologist with Howard - Donley Associates, Inc., Mr. Fowler
participated in a comprehensive study of debris flow processes in the community of
Pacifica, California. His responsibilities included basic literature research, aerial
photographic analysis, regional landslide mapping, large -scale site - specific mapping
' of individual debris flows, and preparation of the final maps for the project. Mr.
Fowler devised a debris flow hazard rating system and debris flow hazard map for a
part of Pacifica for his Masters research at Stanford University.
' As a staff geologist with the American Copper and Nickel Company, Mr. Fowler
participated in mineral exploration programs throughout the western United States.
Mr. Fowler's responsibilities included geologic mapping, geochemical sampling, imple-
-,L
. I
mentation of geochemical monitoring programs, and logging of diamond core drilling
operations.
William Cotton and Associates
PETER C. ANDERSON
Senior Engineering Geologist
Registration
Registered Geologist in California
Certified Engineering Geologist in California
Education
M.S., Engineering Geology, San Jose State University, San Jose, CA, 1983
M.S., Science Education, University of Pennsylvania, Philadelphia, PA, 1970
B.S., Geology, Colby College, Waterville, ME, 1966
Professional History
William Cotton and Associates,. Inc., Los Gatos, California; Senior
Engineering Geologist, 1984 -date.
Terratech, Inc., San Jose, California; Senior Engineering Geologist,
1979-1984.,
Santa Clara County, San Jose, California; Assistant County Geologist,
1977 -1979.
Professional Affiliations
Association of Engineering Geologists
Geological Society of America
Peninsula Geological Society
Society of Economic Paleontologists and Mineralogists
Society for Adaptation of Building to the Environment Reasonably
Representative Experience
Mr. Anderson has 7 years of professional experience in the field of engineering
geology. As Senior Engineering Geologist with William Cotton and Associates, Inc.,
Mr. Anderson is responsible for supervising geotechnical projects and personnel on a
wide variety of projects.
' As Senior Engineering Geologist with Terratech, Inc., Mr. Anderson's responsibilities
included the design and execution of geologic mapping and subsurface exploration of
proposed development sites, the evaluation of potential geologic hazards as they
' William Cotton and Associates
pertain to proposed development schemes, and the devising of mitigation methods for
addressing adverse geologic conditions. Mr. Anderson coordinated all geologic
activities of the Gilroy office of Terratech, Inc.
As Assistant County Geologist with Santa Clara County, Mr. Anderson assisted in the
review of geologic reports submitted as part of County requirements for development
of sites in geologically sensitive areas; revised the county geologic hazard zones map,
and worked with the general public, including realtors, geologists, lending institu-
tions, etc., regarding site geologic hazards.
Teaching Experience
San Jose State University, San Jose, California: Part -time Lecturer, 1978.
Concord Union High School District, Concord, New Hampshire, 1971 -1976.
William Cotton and Associates
(I
As an exploration manager with CALIFORNIA NICKEL CORPORATION, Mr. Stroud
coordinated and supervised extensive geologic mapping, mineral exploration and
mining engineering studies in northern California and southern Oregon. The purpose
of his work was to conduct a mining ore reserve analysis and mining feasibility study.
In general, his duties included aerial photo analysis evaluation of geologic hazards,
with regard to road building and mining development, geotechnical engineering of
roadways and test areas, computer analysis of geologic and geochemical data, and
preparation and presentation of technical maps and reports.
As a geomorphologist with REDWOOD NATIONAL PARK, Mr. Stroud conducted and
supervised landslide mapping and volume analysis as part of a Watershed Erosional
Study and acted as a contracting officer for a Watershed Rehabilitation Program. In
general, his duties included aerial photo analysis, field mapping, contract writing and
administration, development of erosion control techniques, and preparation of tech-
nical maps and reports.
As a senior exploration geologist for ASSOCIATED GEOLOGISTS, Mr. Stroud
conducted and supervised mineral exploration programs, geochemical testing and
geologic ore reserve studies. In general, his duties included supervising drilling
exploration programs, geotechnical engineering of roadways and test areas, computer
analysis of geologic and geochemical data, and preparation of technical maps and
reports.
As a ground -water geologist with the CALIFORNIA DEPARTMENT OF WATER
RESOURCES, Mr. Stroud conducted ground -water studies for the upper Sacramento
Valley. In general, his duties included drilling and production of ground -water test
holes, monitoring ground -water wells, and collection and analysis of geologic and
hydrologic data.
Publications
The Geology of the Gasquet Mountain Area, printed in: Kaiser Engineers' Geologic
Feasibility Study of the Gasquet Mountain Project.
Sediment Sources and Sediment Transport in the Redwood Creek Basin, printed in:
Research and Development Technical Report #3.
Watershed Rehabilitation in the Airstrip Creek Basin, printed in: Watershed
Rehabilitation Technical Report #2.
Major Sediment Sources and Limits to the Effectiveness of Erosion Control Tech-
niques in the Redwood Creek Basin, printed in: IAHS -AISH Publication #132.
Evaluation of Stream Clearance as a Rehabilitation Technique in Intermittent Stream
Channels, in -house report.
Evaluation of Rehabilitation Sites for Vegetative - Structural Slope Protection Tech-
niques, in -house report.
William Cotton and Associates
PETER L. STROUD
Senior Engineering Geologist
Education
B.A., Geology: Humboldt State University, Arcata, California, 1978
Professional History
William Cotton and Associates, Los Gatos, California; Project Engineering
Geologist 1983 to 1984, Senior Engineering Geologist 1984 to present.
California Nickel Corporation, Crescent City, California; Exploration Manager
1980 to 1982.
Redwood National Park, Arcata, California; Geomorphologist 1979 to 1980.
Associated Geologists, Grants Pass, Oregon; Senior Exploration Geologist
1978 to 1979.
California Department of Water Resources, Red Bluff, California; Ground -water
Geologist, Summers: 1975 -1977.
Representative Experience
Mr. Stroud has seven years of professional experience in the fields of engineering
geology, mining engineering, mineral exploration, hydrology, geotechnical engineering
and environmental earth sciences with emphasis in geologic hazards analysis. As a
geologist, he has worked on a variety of projects throughout California and southern
Oregon.
As a project engineering geologist with WILLIAM COTTON AND ASSOCIATES, INC.,
Mr. Stroud has administered a number of diverse projects. In this capacity, he was
responsible for overall project supervision and coordination, compilation, collection,
and analysis of geologic and geotechnical data and preparation "and presentation of
technical maps and reports. In addition, his duties have included analysis of aerial
photographs, field mapping of bedrock and surf icial deposits and subsurface geologic
exploration. As a Senior Engineering Geologist, Mr. Stroud is responsible for the
duties of a project geologist, as well as the direct supervision of other project and
staff geologists and engineers. In addition, his duties include the coordination and
evaluation of the geologic and geotechnical concerns of seven Bay Area communities.
In the past two years, Mr. Stroud has been actively involved in a number of projects.
These range from basic research projects in the geoscience field to the application of
engineering geologic and geotechnical data to a number of land -use planning
applications. In addition, he has conducted and coordinated a number of surface and
subsurface investigations of landslides throughout the greater San Francisco Bay
Region (e.g., Belmont, Woodside, Los Gatos Hills, Half Moon Bay, Boulder Creek,
Carmel Valley).
William Cotton and Associates
APPENDIX B
REPRESENTATIVE LIST OF CLIENTS
JIM
William Cotton and Associates
APPENDIX B
WILLIAM COTTON AND ASSOCIATES
Representative List of Public Agencies
CITY OF BELMONT NELSON, PERLOV
John Hopkins, Dir. and LEE
of Pub. Services Florence T. Perlov
(415) 573 -3495 (415) 941 -6161
IWilliam Cotton and Associates
CITY OF CUPERTINO
SAN MATEO COUNTY
Travice Whitten,
Robert L. Sans,
City Manager
Dir. of Public Works
(408) 252 -4505
(415) 363 -4000
CITY OF MONTE SERENO
SANTA CLARA COUNTY
'
Don Wimberly, City
James 0. Berkland,
Eng. /Admin.
County Geologist
(408) 354 -7635
(408) 299 -2871
CITY OF MORGAN HILL
TOWN OF LOS ALTOS
Charles Cate,
HILLS
City Manager
Ann Hainshaw,
'
(408) 779 -7271
City Manager
(415) 941 -7222
CITY OF SARATOGA
Wayne Dernetz,
TOWN OF PORTOLA
City Manager
VALLEY
(408) 867 -3438
Ellen Schillig,
'
Planning Coordinator
CITY OF SOUTH SAN
(415) 851 -1700
FRANCISCO
Daniel Christians,
UNIVERSITY OF CALI-
City Manager
FORNIA AT BERKELEY
(415) 877 -8535
Eric Jorgensen
(415) 727 -6254
CITY OF WOODSIDE
Leslie Doolittle,
U.S. FOREST SERVICE
City Manager
Richard L. Farrington,
(415) 851 -7764
Forest Geologist
(707) 422 -1721
MONTEREY COUNTY
Bruce McClain,
U.S. GEOLOGICAL
Public Works Dir.
SURVEY
(408) 424 -0991
Steve Wegener,
Technical Officer
(415) 323 -8111
IWilliam Cotton and Associates
APPENDIX C
SCHEDULE OF CHARGES
C -1
William Cotton and Associates
WILLIAM COTTON & ASSOCIATES
SCHEDULE OF CHARGES
January 1984
Personnel Charges
Clerical / Accounting ...............................
$ 25 /hr
Word Processing .... ...............................
$ 30 /hr
Technical Illustrating ..............................
$ 32 /hr
Field /Laboratory Technician ........................
$ 42 /hr
Staff Geologist /Engineer ...........................
$ 50/hr
Senior Geologist /Engineer ..........................
$ 551hr
Supervising Geologist /Engineer ......................
$ 60 /hr
Principal Geologist/ Engineer ........................
$ 75/hr
Laboratory Testine Charges
Laboratory testing will be charged on a time - and - materials
basis in accordance with the Personnel, Equipment, and Expense
charges listed herein or on a test -by -test basis in accordance with
our separate LABORATORY TESTING SCHEDULE OF CHARGES
(available on request).
Laboratory samples will be stored for 60 days after the date
of final report submittal unless special arrangements are made for
longer storage.
Geophysical Services Charges
Geophysical services will be charged on a time -and-
materials basis in accordance with the Personnel, Equipment, and
Expense charges listed herein.
rt Witness Consultation
Expert witness court testimony will be charged on a daily
basis (one -day minimum) at a rate of $800 per day. Preparation
time for court cases will be charged on a time - and - materials basis
in accordance with the Personnel, Equipment, and Expense
charges listed herein.
Limitations and Terms
Equipment Charges
2 -Wheel Drive Vehicle .................
$
.35 /mi.
4 -Wheel Drive Vehicle .................
$
.40 /mi.
Single Channel Seismograph S,ystem......
$
75 /day
Multichannel (12 -36 channel)... , , , . , , , , .
$
200 /day
Seismograph System
Nuclear Aloisture /Density Gauge , ... , , , ,
$
50 /day
Micro Computer Time .................
$
251hr
Mainframe Computer Time Sharing ......
$
75 /hr
Portable Power Augering Equipment .....
$
25 /hr
In -House Photocopier ..................
$
.10 /copy
In -House Blueline .....................
$
.25/ft2
Expense Charges (Cast Plus 15 %)
• Travel expenses including air fare, lodging (a
subsistence charge of $22 per diem for overnight
stay will be charged in addition to the lodging
cost), vehicle rental, etc.
• Excavation subcontractors and expendable field
supplies.
• Reproduction of drawings.
• Film, film development, and photograph printing.
• Special consultant fees.
• Special fees, permits, insurance, etc.
• Long distance telephone costs.
• Special equipment rental.
Public Liability - WILLIAM COTTON AND ASSOCIATES is a California Corporation protected by Worker's Compensation
Insurance and /or Employer's Liability Insurance), and by Public Liability Insurance for bodily injury and property damage, and will
furnish certificates thereof upon request. We assume the risk of damage to our own supplies and equipment. If your contract or
purchase order places greater responsibilities upon its or requires further insurance coverage, we, if specifically directed by you, will
take out additional insurance (if procurable) to protect us at your expense, but we shall not be responsible for property damage from
any cause, including fire and explosion, beyond the amounts of coverage of our insurance.
Professional Liability - In performing our professional services, we will use that degree of care and skill ordinarily exercised
under similar circumstances by members of our profession. No warranty, express or implied, is made or intended by our proposal for
consulting services, by our furnishing oral or written reports, or by our inspection or work. However, should we or any of our
professional employees be found to have been negligent in the performance of professional services or to have made and breached any
express or implied warranty, you agree that the maximum aggregate amount of your recovery against us and /or said professional
employees shall be limited to $50,000 or the amount of the fee paid us for professional services as computed under the SCHEDULE OF
CHARGES, whichever amount is greater. Moreover, you agree to indemnify us against damages in excess of $50,000 or the amount of
our fee, whichever amount is greater, arising from .suits brought against us by third parties, in connection with our work performed on
your project. In the event the client makes a claim or brings an action against us for any act arising out of our professional services,
and the client fails to prove such a claim or action, the client shall pay all legal and other costs incurred by us in defense of such a
claim or action.
Field Exploration - Unless otherwise agreed, the client will furnish right -of -entry on land for planned field operations. The client
will also provide us with locations and depths of buried utilities and structures. We will take reasonable precautions to minimize
damage to land from use of equipment, but our fee does not include cost of restoration of damage resulting from our exploration
operations. We will not be liable for damage or injury arising from damage to subterranean structures (pipes, tanks, telephone cables,
etc.) which are not called to our attention and correctly shown on plans furnished to us.
Payment - Invoices for our services will be submitted, at our option, on a monthly basis or when the work is completed. Invoices
will be due immediately, but will not be delinquent if paid on or before the thirtieth day following the date of the invoice. If payment
is not so made, interest will be due on the amount of the invoices at the rate of one percent for each month of delinquency. If suit is
filed, a reasonable attorney's fee, to be set by the court, shall be included in any judgment in our favor.
PLATE 1 INDEX MAP
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��� I \ I � 1 � � i 1000. •� � i,\ - c �' � • � � ° � —_
/
o:
a
9
fv William Cotton and Associates
INDEX MAP
CITY OF SARATOGA
GEOLOGIC HAZARDS INVESTIGATIONS
GEOLENG. BY SCALE PLATE NO
BF/WRC 1" = 2000 1
APPRO E BY DATE PROJECT NO
` 8/30/84 P1574
EXPLANATION
Active Landslide -- Reviewed by
WCA, March, 1983
Previously Mapped Areas
NOTES
Base map from mosaic of U.S. Geological Survey I
7.5 minute Topographic Series: Castle Rock Ridge,
Cupertino, Los Gatos, and San Jose West Quadrangles;
1:24,000.
-N-
o 2000 4000
n
i
R
•�
�T �
d66� i'�r
j \,4
fv William Cotton and Associates
INDEX MAP
CITY OF SARATOGA
GEOLOGIC HAZARDS INVESTIGATIONS
GEOLENG. BY SCALE PLATE NO
BF/WRC 1" = 2000 1
APPRO E BY DATE PROJECT NO
` 8/30/84 P1574
EXPLANATION
Active Landslide -- Reviewed by
WCA, March, 1983
Previously Mapped Areas
NOTES
Base map from mosaic of U.S. Geological Survey I
7.5 minute Topographic Series: Castle Rock Ridge,
Cupertino, Los Gatos, and San Jose West Quadrangles;
1:24,000.
-N-
o 2000 4000
0
1365 VANDER WAY SAN JOSE, CALIFORNIA95112 (408) 297 -6969
it C(; IVEJ1.'
AUG 31184
COMMUNITY DEVELOPMENT.
August 30, 1984
P860/84
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California 95070
Attention: Mr. Robert S. Shook
Subject: Proposal for Geologic Mapping of a Portion of Saratoga
Gentlemen:
Pursuant to your Request for Proposal dated July 24, 1984, we have
prepared this proposal for Geologic Mapping of the Proposed Mapping Area
and Alternate One, as shown on your Exhibit A entitled Ground Movement
Potential Study Areas ". The areas to be covered are those portions of .
Saratoga east of the Upper Calabazas Creek Watershed, an area previously
mapped in 1980 by William Cotton and Associates. We present separate
cost estimates for each of two areas: the Proposed Mapping Area and
�. Alternate One.
Our scope of work for the study would consist of the following.
Phase I - Initial Project Research
1. Research and compile all available geologic, soils, ground water
and engineering data pertaining to the project area.
2. Study stereoscopic aerial photographs of the area available from
the United States Geological Survey, NASA -Ames Research Center,
the Fairchild Collection from Whittier College, and other sources.
3. Compile a preliminary map identifying those areas within the
project area that exhibit geologic hazards.
Phase II - Field Investigation
1. Upon completion of Phase I, perform detailed field geologic
mapping of the project area. Geologic information will be
gathered mainly from natural exposures and road cuts. If it is
necessary to enter private property for field mapping, we will
secure access permission prior to performing any field mapping.
Subsurface data will also be obtained by analysis of water well
logs, utility trench logs and private reports when possible.
August 31, 1984
P860/84
- 2 -
Phase III - Geologic Analysis and Compilation of Final Report
1. Upon completion of Phase II, evaluate and finalize all data, and
prepare a report describing the areas bedrock and surficial
geology, geologic hazards and general geotechnical
characteristics. Include in the report, (1) a Geologic Map of the
bedrock structure and surficial deposits, and (2), a Ground
Movement Potential Map showing relative stability or movement
potential for the area. These maps will be drafted on
reproducible mylar copies the City's 200 -scale topographic base
maps. Provide 12- copies of the final report and the reproducible
mylar maps.
The report and maps are to be in a format similar to and compatible with
the "Geologic Hazards Analysis of the Upper Calabazas Creek Watershed"
report by William Cotton and Associates.
Phase I will be accomplished within two months of receiving authorization
to proceed. Phase II will be completed within seven months, and Phase
III will be completed within nine months of receiving supplemental
authorization to proceed.
We will plan on attending a reasonable number of meetings with City of
Saratoga personnel. All personal injury and property damage liability
insurance and automobile insurance liability requirements will be
satisfied.
We estimate the cost for providing the above scope of work for the
Proposed Mapping Area will be Eighteen Thousand Dollars ($18,000). If
the Alternate One area is included, there will be an additional fee of
Six Thousand Dollars ($6,000). All fees are to be calculated on a "time
and materials" basis in accordance with the enclosed Schedule of Charges.
If you wish us to proceed with this work, please sign and return one copy
of the enclosed Agreement for Professional Services.
Sincerely,
TERRATECH, INC.
John D. Mattey
JDM:bam
Enclosures
cc: Accounting
AGREEMENT FOR PROFESSIONAL SERVICES P860/84
THIS AGREEMENT Is entered into by and between TERRATECH, INC., a California corporation (hereafter called "TERRATECH ") and
City of Saratoga (hereafter "CLIENT').
The parties hereto agree as follows:
1. The property or location (hereafter called the "PROJECT "), at which the PROFESSIONAL SERVICES set forth in this agreement are to be
performed, is described as follows:
in accordance with TERRATECH's Proposal letter dated August 30, 1984, which is
made a part hereof.
2. TERRATECH agrees to perform PROFESSIONAL SERVICES at the PROJECT, or elsewhere as appropriate, consisting of the following:
in accordance with TERRATECH'B Proposal letter dated August 30, 1984, which is
made a part hereof.
3. In consideration of the PROFESSIONAL SERVICES to be performed by TERRATECH, CLIENT agrees to pay TERRATECH as follows:
a fee in accordance with TERRATECH's Proposal letter dated August 30, 1984, which
is made a part hereof.
4. CLIENT will be invoiced monthly, as the PROFESSIONAL SERVICES are performed, unless otherwise provided by this agreement. Each in.
voiced amount shall be due and payable upon receipt. Interest on past due balances shall accrue at the rate of one and one -half percent (11/2 %)
per month (but not exceeding the maximum rate allowed by law), payments thereafter received to be applied first to accrued interest and then to
principal amount.
5. Any change order or additional work to be performed by TERRATECH in connection with the PROJECT shall be effected by execution of a
SUPPLEMENTAL AGREEMENT FOR PROFESSIONAL SERVICES which, except to the extent that this agreement is expressly modified, shall be
governed by each and every term of this agreement.
6. TERRATECH's liability for damages arising from any claimed error, omission, or other professional negligence shall be limited to twenty -five
thousand dollars ($25,000.00) or the fee to be paid by CLIENT, whichever is less. At CLIENT'S election, TERRATECH will waive this limitation on
its liability in consideration of the payment by CLIENT to TERRATECH of the greater of five hundred dollars ($500.00) or ten percent (10 %) of the
charges billed in connection with the PROJECT. CLIENT's fee for such waiver, in the sum of
Two Thousand Four Hundred dollars ($ 2,400 00 t,
shall be payable in full within seven (7) days after the execution of this agreement; failure to remit payment within such period shall void
CLIENT's election to purchase such waiver. IF CLIENT ELECTS TO PURCHASE SUCH WAIVER OF LIMITATION OF LIABILITY, CLIENT SHOULD
SO INDICATE BY INITIALLING HERE:
7. TERRATECH shall perform its PROFESSIONAL SERVICES hereunder in accordance with generally accepted professional practice in its
fields of specialty. No other warranty or representation, either express or implied, is included or intended in our proposal, agreements, or reports.
8. In the event that CLIENT requests termination of TERRATECH's PROFESSIONAL SERVICES prior to completion thereof under this agree-
ment, TERRATECH reserves the right to complete such analyses, records and reports as may be necessary to place its file in order and to protect
its reputation for professional competence. All files, drawings, samples and reports shall remain the property of TERRATECH, in TERRATECH's
discretion, until TERRATECH has received payment in full for its PROFESSIONAL SERVICES.
9. TERRATECH will diligently proceed to complete the PROFESSIONAL SERVICES described in this agreement in a timely manner. However, it is
expressly agreed that TERRATECH shall not be held responsible for delays in performance occasioned by factors beyond TERRATECH's control.
10. In the event that litigation becomes necessary to enforce any term or provision of this agreement, the prevailing party in such litigation shall
be entitled to recover reasonable attorney's fees and costs in addition to such other relief as may be granted by the court in the litigation.
Dated: August 30, 1984
TERRATE /CH;I
Jon D. Mattey
B�
City of Saratoga
By:
By:
AGREEMENT FOR PROFESSIONAL SERVICES P860/84
THIS AGREEMENT is entered Into by and between TERRATECH, INC., a California corporation (hereafter called "TERRATECH ") and
City of Saratoga
(hereafter "CLIENT.
The parties hereto agree as follows:
1. The property or location (hereafter called the "PROJECT "), at which the PROFESSIONAL SERVICES set forth In this agreement are to be
performed, is described as follows:
in accordance with TERRATECH's Proposal letter dated August 30, 1984, which is
made a part hereof.
2. TERRATECH agrees to perform PROFESSIONAL SERVICES at the PROJECT, or elsewhere as appropriate, consisting of the following:
in accordance with TERRATECH's Proposal letter dated August 30, 1984, which is
made a part hereof.
3. In consideration of the PROFESSIONAL SERVICES to be performed by TERRATECH, CLIENT agrees to pay TERRATECH as follows:
a fee in accordance with TERRATECH's Proposal letter dated August 30, 1984, which
is made a part hereof.
4. CLIENT will be invoiced monthly, as the PROFESSIONAL SERVICES are performed, unless otherwise provided by this agreement. Each in.
voiced amount shall be due and payable upon receipt. Interest on past due balances shall accrue at the rate of one and one -half percent (1,/2 %)
per month (but not exceeding the maximum rate allowed by law), payments thereafter received to be applied first to accrued interest and then to
principal amount.
5. Any change order or additional work to be performed by TERRATECH in connection with the PROJECT shall be effected by execution of a
SUPPLEMENTAL AGREEMENT FOR PROFESSIONAL SERVICES which, except to the extent that this agreement is expressly modified, shall be
governed by each and every term of this agreement.
6. TERRATECH's liability for damages arising from any claimed error, omission, or other professional negligence shall be limited to twenty -five
thousand dollars ($25,000.00) or the fee to be paid by CLIENT, whichever is less. At CLIENT'S election, TERRATECH will waive this limitation on
its liability in consideration of the payment by CLIENT to TERRATECH of the greater of five hundred dollars ($500.00) or ten percent (10 %) of the
charges billed in connection with the PROJECT. CLIENT's fee for such waiver, in the sum of
Two Thousand Four Hundred dollars ($ 2,400-00 -,
shall be payable in full within seven (7) days after the execution of this agreement; failure to remit payment within such period shall void
CLIENT's election to purchase such waiver. IF CLIENT ELECTS TO PURCHASE SUCH WAIVER OF LIMITATION OF LIABILITY, CLIENT SHOULD
SO INDICATE BY INITIALLING HERE:
7. TERRATECH shall perform its PROFESSIONAL SERVICES hereunder in accordance with generally accepted professional practice in its
fields of specialty. No other warranty or representation, either express or implied, is included or intended in our proposal, agreements, or reports.
8. In the event that CLIENT requests termination of TERRATECH's PROFESSIONAL SERVICES prior to completion thereof under this agree-
ment, TERRATECH reserves the right to complete such analyses, records and reports as may be necessary to place its file in order and to protect
its reputation for professional competence. All files, drawings, samples and reports shall remain the property of TERRATECH, in TERRATECH's
discretion, until TERRATECH has received payment in full for its PROFESSIONAL SERVICES.
9. TERRATECH will diligently proceed to complete the PROFESSIONAL SERVICES described in this agreement in a timely manner. However, it is
expressly agreed that TERRATECH shall not be held responsible for delays in performance occasioned by factors beyond TERRATECH's control.
10. In the event that litigation becomes necessary to enforce any term or provision of this agreement, the prevailing party in such litigation shall
be entitled to recover reasonable attorney's fees and costs in addition to such other relief as may be granted by the court in the litigation.
Dated: August 30, 1984
TERRATECH IN
By. l '�
ohn D. Mattey
City of Saratoga
By:
By:
1365 VANDER WAY SAN JOSE, CALIFORNIA95112 (408) 297 -6969
SCHEDULE OF CHARGES
PERSONNEL CHARGES:
Principals and Special Consultants .... ............................... .....................$75.00 /hr.
Associates............................................. ............................... 65.00 /hr.
Senior Engineers and Geologists ........................... ............................... 58.00/hr.
Staff Engineers and Geologists ............................ ............................... 45.00 /hr.
Chief of Field Operations .................................. ............................... 50.00 /hr.
Laboratory and Field Engineers ............................ ............................... 42.50/hr.
Technical Draftsmen ..................................... ............................... 29.00 /hr.
Non-Technical Staff ...................................... ............................... 26.50/hr.
Travel Time — In accordance with foregoing schedule, up to a maximum 8 hours per day.
LABORATORY TESTING:
See Exhibit "A" to this schedule.
EQUIPMENT CHARGES:
Printing and Reproduction, per sheet .. ............................... ..........................$0.15
Car or Pick-Up Truck, per mile .................................. ............................... 0.35
Other Special Equipment (including geophysical equipment,
electrical conductivity meter, etc.) .......................... .............................On request
Nuclear Density Gage, per hour ....... ............................... ...........................7.00
Magnetometer, per hour ..................................... ............................... 20.00
Seismic Refraction Equipment, per hour .............................. ..........................30.00
Trailer Mounted Drill Rig, including operator, per hour ............ ............................... 75.00
MISCELLANEOUS CHARGES:
Charges for special outside services, equipment and facilities not furnished directly by TERRATECH INC. will be billed on
a cost plus 15% basis. Such charges may include, but shall not be limited to the following services:
Rental and operation of drilling equipment
Printing and photographic reproduction
Rented vehicles
Transportation on public carriers
Special fees, permits, insurance, etc.
Rented field equipment
Telephone and telegraph
Shipping charges
Meals and lodging
Orders for previously issued reports will be billed at $20.00 for the first copy and $15.00 for each additional copy.
TERMS OF PAYMENT:
Invoices will be submitted monthly, unless otherwise provided by contract or special arrangements. Said invoices shall be
due and payable when rendered. Interest of 2% per month (but not exceeding the maximum rate allowable by law)
will be payable on any amount not paid within 30 days, payments thereafter to be applied first to accrued interest and
then to principal amount.
If suit or action is instituted to collect any sum due, owing or unpaid, client shall be liable for such sums as the court may
adjudge reasonable for attorney's fees and other costs in said suit or action. It is expressly agreed and understood that
venue for any such suit or action shall be, at the discretion of TERRATECH INC., in any court of competent jurisdiction
located within the County of Santa Clara, State of California. TERRATECH INC. may at its option withhold delivery of
reports and any other data pending receipt of payment for all services rendered.
SCOPE AND EXECUTION OF SERVICES:
TERRATECH INC. provides services in accordance with generally accepted professional practice in its fields of specialty.
No other warranty, either expressed or implied is granted as part of its services.
In the event that the client requests termination of services prior to completion of a final report, TERRATECH INC.
reserves the right to complete such analyses and records as may be necessary to place its files in order and, where considered
necessary to protect its professional reputation, to complete a report on the work performed to date of termination.
Our liability to the client for injury or damage to persons or property arising out of work performed for the client and for
which legal liability may be found to rest upon TERRATECH INC. will be limited to our insurance coverage.
TERRATECH INC. will diligently proceed with the work outlined in the agreed scope of services and will submit a report
in a timely manner. However, it is expressly agreed that TERRATECH INC. shall not be held responsible for delays
occasioned by factors beyond its control.
1983
JCP
GFALO('ISTS -ENGINEERS
7246 Sharon Drive o San Jose, CA 95129 a (408) 446 -4426
Robert S. Schook
Director of Community
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California
Dear Mr. Schook:
August 30, 1984
Proposal No. JCP -5032
Development
95070
_,14CE 1 Y E,L
AUG 31 %
fir' °anr��q��TY DEVELOPP'-
Re: Request for Proposed for Geo-
logic Mapping of a Portion of
Saratoga, California
In accordance with your request, we are submitting this proposal
to perform geologic mapping of a portion of The City of Saratoga.
The proposed work includes initial project research, field stud-
ies, geologic analyses and compilation of the final report and map
as outlined in the request for proposal.
Scope of Work
Described below is our evaluation of the work necessary to adequate-
ly map the surface and subsurface geology of a portion of The City
of Saratoga. The work described applies to both the "Proposed
Mapping Area" as well as "Alternate One ". Separate estimates of
fees for both these areas are included.
Qualifications and Capabilities
JCP- Engineers & Geologists, Inc. has had extensive experience per-
forming both geologic and soils investigations within The City of
Saratoga (149 studies to date). This work has included both
surface and subsurface geologic and geotechnical stdies. Much of
this work is published and available to the City as specific site
reports. Other data is unpublished and only available to JCP -
Engineers & Geologists, Inc. All data available to us will be
presented in the final report and map.
JCP- Engineers & Geologists, Inc. has performed over 149 geotechni-
cal and geologic studies within the Saratoga City limits. Some of
the data accumulated suggests that modifications be made to the
upper Calabazas Creek watershed study. Specifically, the location
of the Berrocal Fault, which was based on published data, is some-
what incorrect. Studies done since 1980 have encountered the
fault at its true location which is somewhat to the southeast of
the "Previously Mapped Area ".
We suggest that The City authorize, in conjunction with currently
proposed geologic mapping, upgrading of the applicable portions of
the 1980 upper Calabazas Creek watershed study.
Costs
The costs estimated by JCP- Engineers & Geologists, Inc. to com-
plete the proposed work are outlined in Section V. Estimated fees
for performing the work on the "Proposed Mapping Area" total
$34,500. Estimated fees for performing the 'work on the "Alternate
One" area total $16,500. These fees are "not to exceed" figures.
Manpower
The resources available to JCP- Engineers & Geologists, Inc. will
allow the proposed work to be accomplished within the time con-
straints imposed by the City. The key personnel involved along
with brief biographies are attached as Appendix A.
We will be prepared to consult with and attend a reasonable number
of meetings with the City Council, Planning Comission and City Ad-
ministrative Staff in connection with completion of the project.
In addition, we are prepared to provide proof of insurance cover-
ages as specified in the request for proposal.
WORK— DESCRIPTION
I. Initial Project Research
A. Compilation of geologic, soils, groundwater and
engineering data
1. U.S.G.S.
a. geologic maps
b. Water Resources Division data
C. professional reports and studies of area
2. California State Division of Mines & Geology
a. geologic maps
b. engineering data
C. groundwater /soils studies
3. Santa Clara County
a. reports
b. County data
4. City of Saratoga
a. City's reports & data
b. any reports available to us by outside consultants
5. In -House
a. soils & geologic reports
b. unpublished data from our files
liep]
B: Photointerpretation
1. Collection of appropriate air photos of area
a. U.S.G.S.
b. Santa Clara County
c. NASA - Ames
(i). infrared
(ii). color /BW
d. Fairchild Collection
e. Pacific Aerial Survey
f. U.C. Santa Cruz
2. Selection of most useful air photos for mapping
geologic problem areas within City
3. Reproduction and enlargement to appropriate mapping
scale (1" = 200') of photos selected
4. Use of photos in mapping and transferring data
collected on photos to map
II. Field Studies
A. Identification of unstable areas for field reconnaissance
studies
1. Air Photos studies
2. Previous work and research
B. Field reconnaissance studies and field mapping
1. Road cuts
2. Creek - drainage exposures
3. Private property and survey
(with owners permission only)
4. Subsurface information collected in Research (I)
TII. Geologic Map and Report Preparation
A. Evaluation and finalizing all technical data
B. Transferring and plotting of data from various sources
on base map
C. Drafting of final maps on MYLAR
D. Report writing
E. Proofing, editing and reproduction
IV. Ground Movement Potential Map and Report Preparation
A. Evaluation and finalizing all technical data
B. Transferring and plotting of data from various
sources on base map
C. Drafting of final map on MYLAR
D. Report writing
E. Proofing, editing and reproduction
V. Cost Estimates
A. Proposed Mapping Area
1. Initial project research
a. technical
(i) labor (rate includes overhead)
103 hours @ $45* /hour 4,635
12 hours @ $55 /hour 660
4 hours @ $75 /hour 300 $ 5,595
(ii) expenses
(a) mileage
(b) materials
(c) reproduction 500
b. photointerpretation
(i) labor (rate includes overhead)
52 hours @ $55 /hour 2,860
(ii) expenses
(a) photo procurement
(b) reproduction & enlargement
(c) materials 950
2. Field Investigation
a. Preliminary work to identify unstable areas
needing field reconnaissance
* From Schedule of Charges and Terms attached as Appendix B
Jep
W labor (rate includes overhead)
Total for "Proposed Mapping Area ":
B. Alternate One
1. Initial Research
2. Field Studies
2,835
9,360
950
3,525
300
6,525
$ 24,500
$ 900
9,600
JCP
45 hours @ $45 /hour
2,025
12 hours @ $55 /hour
660
2 hours @ $75 /hour
150
b.
Field studies
(i) labor (rate includes
overhead)
208 hours @ $45 /hour
(ii) expenses
(a) mileage
(b) materials
3. Map
and Report Preparation
a.
Evaluation & Finalizing
data
(i) labor (rate includes
overhead)
50 hours @ $45 /hour
2,250
15 hours @ $55 /hour
825
6 hours @ $75 /hour
450
(ii) expensese
(a) materials
(b) reproduction
b.
Drafting, writing and editing
(i) labor (rate includes
overhead)
117 hours @ $45 /hour
5,265
12 hours @ $55 /hour
660
8 hours @ $75 /hour
600
(ii) expenses
(a) materials
(b) reproduction)
Total for "Proposed Mapping Area ":
B. Alternate One
1. Initial Research
2. Field Studies
2,835
9,360
950
3,525
300
6,525
$ 24,500
$ 900
9,600
JCP
3. Report and Map Preparation 6,000
Total for "Alternate One ": $+116,500
* These figures are subtotals based on similar expense and
labor breakdown as in the previous section for the cost
estimates for the "Proposed Mapping Area ".
The cost of services for performing the above described scope of
work will be billed on either a task basis or time card basis,
whichever is more desirable to the City. However, we do require a
30 (thirty) day remittance for cash -flow control purposes.
Our professional services will be performed, our findings obtained
and our recommendations prepared in accordance with generally ac-
cepted engineering and geologic principles and practices. This
warranty is in lieu of all other warranties, either expressed or
implied.
We thank you for consideration of our firm and look forward to
being of continuing service to you. Note the schedule of charges
and terms attached as Appendix B. If you approve of the scope of
work and cost of this proposal, please return to our office one
signed copy of this proposal.
If you have any questions concerning this proposal please call our
office (408) 446 -4426.
Very,Aruly yours,
JC ENGINES GE
James C. Prenderga
President
JCP:jm
Copies: Addressee (3)
Approved by: Date
ISTS, INC.
1, 61, 10
JCP
GEOLOGISTS • ENGINEERS
7246 Sharon Drive - San Jose, CA 95129 o (408) 446 -4426
RESUME OF
JAMES C. PRENDERGAST
EDUCATION
• University of California, Riverside, B.A., Geology
• California State University, San Jose, M.S., Civil
Engineering (Soil Mechanics and Foundation and
Geological Engineering)
REGISTRATION
• Registered Civil Engineer (California)
• Registered Geologist (California)
• Certified Engineering Geologist (California)
• General Engineering Contractor, California License #386631
PROFESSIONAL SOCIETIES
• American Society of Civil Engineers (ASCE)
• Association of Engineering Geologists (AEG)
• Earthquake Engineering Research Institute (EERI)
• Saber Society
Mr. Prendergast has been in the geology and soil engineering field
for*14 years and has worked on a wide variety of engineering and
geologic projects. Mr. Prendergast has performed geologic studies
for earth dams, tailing dams, groundwater pollution, pipelines,
dewatering projects, high -rise buildings, construction on steep
slopes, land development and subdivision engineering and geologic
studies, Special Study Zone Fault studies, landslide studies,
roadway alignment studies, quarry location and quality of material
studies in addition to other projects.
JCP
GEOLOGISTS • ENGINEERS
7246 Sharon Drive o San Jose, CA 95129 - (408) 446 -4426
RESUME OF
ROBERT G. WILSON, III
EDUCATION
• University of California, Santa Cruz, B.S., Geology
PROFESSIONAL SOCIETIES
• Association of Engineering Geologists (AEG)
• Saber Society
EXPERIENCE
Mr. Wilson has been employed as the staff engineering geolo-
gist for JCP- Engineers & Geologists, Inc. since the Fall of
1978. He has been involved in all aspects of the studies
produced by the firm, including engineering geologic and soil
& foundation studies. The firm specializes in hillside de-
velopment and Mr. Wilson has extensive experience relative to
landslides, fault studies and distressed properties.
JCP
GEOWGISTS • ENGINEERS
7246 Sharon Drive o San Jose, CA 95129 o (408) 446 -4426
RESUME OF
MARC M. DRUCRMAN
EDUCATION
• Somona State University, B.S., Geology
PROFESSIONAL SOCIETIES
• Geological Society of America (GSA)
• American Association of Petroleum Geologists (AAPG)
• Association of Earth Science Editors (ASE)
• Association of North Bay Scientists (ANBS)
(1981 Excellent Paper Award)
EXPERIENCE
Geological mapping with United States Geological Survey;
Watershed Studies and Wild and Scenic River studies for Cali-
fornia Department of Water Resouces; Field work for and prep-
aration of environmental impact reports for P.G. & E., U.S.
Army Corps of Engineers, Northern California Power Associa-
tion; Co- Author, "Preparation of Grain Mounts ", Journal of
Sedimentary Petrology; Geochemical exploration for gold and
mercury deposits; Two years of extensive experience with JCP-
Engineers & Geologists, Inc. performing field and office stud-
ies relative to fault traces, landslides, new construction and
construction supervision.
JCP
GEOLOGISTS • ENGINEERS
7246 Sharon Drive - San Jose, CA 95129 0 (408) 446 -4426
RESUME OF
WALTER E. DIBBLE, JR.
EDUCATION
• B.A:, Geology, University of California, Riverside
• Ph.D., Geology, Stanford University
EMPLOYMENT
• JCP- Engineers & Geologists, Inc. (engineering geology
and mineral exploration)
• Petrophysical Services, Inc. (core analysis for oil
industry)
• Postdoctorial scholar at Stanford University
• U.S. Geological Survey, Lithium Project
• Research Assistant at U.S. Geological Survey
• U.S. Marine Corp
PUBLICATIONS
• List Upon Request
EXPERIENCE
Dr. Dibble has had a wide range of experience in several
fields of geology including mineral exploration, geologic
mapping, research and engineering geology. Mr. Dibble has
extensive experience in geologic mapping studies and project
management.
JCP- ENGINEERS 8 GEOLOGISTS, INC.
SCHEDULE OF CHARGES AND TERMS
PERSONNEL CHARGES
Principal $ 75 /hour
Project Engineer and Project Engineering Geologist 55 /hour
Field Geologist and Engineering Technician 45 /hour
Non - Technical Assistant 26 /hour
EQUIPMENT CHARGES
Automobile
MISCELLANEOUS CHARGES
$ .40 /mile
APPENDIX B
Drilling services, printing and reproduction, special and consultant fees, permits, insurance equipment
rental and ocher similar project related costs are billed at cost plus 15 percent.
RELATIONSHIP BETWEEN CLIENT AND CONSULTANT
The Consultant:, JCP- Engineers & Geologists, Inc., is retained by the Client to study the geology and /or
subsurface soil conditions and to consult with him regarding his project or problem. The Consultant's
services are for the benefit of the Client, but the extent of those services is limited by the funds made
available by the Client for the studies. The Consultant has a public responsibility to perform his work
in conformance with the accepted standards of professional care, but beyond that must make evaluations of
cost versus risk. Where deemed appropriate, the Consultant will present these evaluations to the Client
so that he may choose the degree of risk appropriate to this own economic evaluations. Whether or not
such consultation between the Client and Consultant takes place, it is recognized that, since the cost
savings belong to the Client, so must the risks belong to the Client. Both the Client and the Consultant
recognize that., due to the practical economic limitation on the scope of the studies, factors that might
have affected some of the decisions may remain undiscovered.
WARRANTY
The Client recognizes the inherent risks connected with construction. In performing their professional
services, JCP - Engineers & Geologists, Inc. will use that degree of care and skill ordinarily exercised,
under similar circumstances, by.reputable members of their profession practicing in the same or similar
locality. Nu other warranty, exprF,ssed or implied, is made or intended by the proposal for consulting
services or by furnishing oral or written reports of the findings made.
LIABILITY
Our liability to the Client for injury or damage to person or properties arising out of work performer!
for the C1 lent and for which lenal Iiahil.lty may he fonnrl to rest uDOn us, other than for orofensionai
errors and omissions, shall be limited to our general liability coverage. Our liability for any alleged
error, omission or professional shortcoming shall be limited to those acts or alleged acts for which it
can be shown that we did not perform with the competence and thoroughness usual to the geology and soil
& f.exindations engineering professions.
In the event. the Client makes a claim, at law or otherwise, against JCP- Engineers & Geologists, Inc, for
any alleged error, omission, or other acts arising out of performance of our professional services, and
Client fails to prove such claim upon final adjudication or settlement, then the Client shall pay all
costs incurred by JCP- Engineers & Geologists, Inc. in defending themselves against the claim, including,
but riot limited to, personnel- related costs, attorney's fees, court costs, and all other claim- reLat.ed
expenses. In the event that legal action of any kind arises relative to this study and requires the
services of JCP- Engineers & Geologists, Inc., or James C. Prendergast, the fees for such consultinu
services will be according to our current schedule of charges and terms. In the event r,,f depositions,
at bitrat.inn Yhparings, court appearances, etc., our fees will be $300 for each 4 hour period or portion
thereof.
We will not. he liable for damage, or injury arising from damage, to subterranean structures (pipes,
tanks, telephone cables, etc.) the locations of which are not called to our attention and correctly shown
on the plans furnished us in connection with the work performed by us.
INVOICES
Invoices for our services will be submitted at our option, on a monthly basis or when the work is
completed. Invoices will be due immediately, but will not be delinquent if paid within 10 days from
which the invoice is dated. If payment is not so made, a service charge will be due on the amount of the
invoices at the maximum rate permissible by law from the date of the invoice until the same is paid. If
suit is filed, a reasonable attorney's fee, to be set by the court, and other costs incurred in collect-
ing any delinquent account, shall be included in any judgment in favor of JCP - Engineers & Geologists,
Inc.
SAMPLES
A11, samples of soil and rock will. be disposed of after issuance of the report unless the Client advises
JCP - Engineers & Geologists, Inc. otherwise. Upon request, JCP- Engineers & Geologists, Inc. will deliver
the samples to the client, charges collect, or will store them for an agreed storage charg,!.
COPIES OF ADDITIONAL COPIES OF PREVIOUSLY ISSUED REPORTS
The cost of additional copies of report, previously issued will be determined on a time and material
hasis with a minimum of $12.00 for the firFt copy and $5.00 for each additional copy. JCP
July 24, 1984
RE: Request for proposal for Geologic Mapping of a portion of Saratoga
Dear
The Saratoga City '.Council has directed the solicitation of proposals
for geologic mapping of a portion of the City. The attached Exhibit
A shows the "Proposed Mapping Areas." These are generally those areas
with slopes of greater than 10% and not previously mapped. Alternate
One is for the completion of the mapping of the entire City and the
Sphere of Influence.
Exhibit B is a description of the services to be performed. The final
report and maps are to be similar in form and basic approach to those
of the "Geologic Hazards Analysis of the Upper Calabazas Creek Water-
shed" produced for the City of Saratoga, January 20, 1980 by William
Cotton and Associates.
You are invited to submit a proposal for this work to the City prior
to September 3, 1984. Please include your fee for the "Proposed
Mapping Areas" and the additional work for Alternate One separately.
The fees should be "not to exceed" figures.
Sincerely,
Robert S. Shook
Director of Community Development
RSS /RHH /bjc
EXHIBIT B
DESCRIPTION OF SERVICES TO BE PROVIDED
I. CONTRACTOR'S professional services shall consist of the fol-
lowing:
A. Phase 1 - Initial Project Research
1. CONTRACTOR shall research and compile all basic
geologic, soils, ground water and engineering data from published
and unpublished sources, and shall make a detailed study of
aerial photographs obtained fron the U. S. Geological Survey, the
Public Works Department of Santa Clara County, NASA -Ames Research
Center and the Fairchild Collection from Whittier College in
conection with the Project which has its objective completion of
a mapping program specifically designed to identify areas within
the City which are characterized by geologic problems.
2. All services required under Phase 1 shall be com-
pleted within two (2) calandar months from and after the date
upon which the CONTRACTOR is directed to proceed by the City
Manager of the CITY.
B. Phase 2 - Field Investigation
1. Upon completion of the services required under
Phase 1. The CONTRACTOR shall carry out detailed surface map-
ping of the Project area as shown on Exhibit A (including/exclud -
ing Alternate One). Geologic information will be gathered mainly
from natural exposures and road cuts. Access permission will be
obtained from land owners prior to entering all private' proper-
ties. Subsurface mapping will be augmented by subsurface infor-
mation including but not limited to water wells and utility
trenches where available.
2. All services required under Phase 2-shall be com-
pleted within seven (7) calandar months from and after the date
upon which the CONTRACTOR is directed to proceed by the City
Manager of the CITY.
C. Phase 3 _ Geologic Analysis and Compilation of Final
Report
1. Upon completion of the services required under
Phase 2, CONTRACTOR shall evaluate and finalize all of the
geologic and engineering field technical data and draft the same
on the City's 200 -scale topographic base maps and provide the
CITY with a final geologic report describing the bedrock geology,
the surficial geology, the geologic hazards and the general
geotechnical aspects of the City. Each map described below will
be accompanied by a short written text or table describing their
specifications and limitations.
2. CONTRACTOR shall furnish CITY with twelve (12)
1
copies of the final report and one (1) set of reproducable
(Mylar) geologic maps for each of the following:
a. Geologic Map - Showing the distribution,
structure, age and description of the major bedrock formations
and surf icial deposits which would include thick soils, stream
sediments, col luvium, slope wash, artificial fill ' and others.
b. Ground Movement Potential Map - Showing rela-
tive stability or movement potential of the ground in its natural
state based on the factors of geology and topography that are
apparent at the time the study is conducted.
3. The final report, geologic map and ground movement
potential map shall be in the same format as, and compatible with
the "Geologic Hazard Analysis of the Upper Calabazas Creek Water-
shed" by William Cotton and Associates.
4. All services required under Phase 3 shall be
completed within nine (9) calandar months from and after the date
upon which the CONTRACTOR is directed to proceed by the City
Manager of the CITY.
II. All research data, maps, written text, tables, analysis or
other documents required or requested to be furnished by the
CONTRACTOR under this Agreement shall become and shall remain the
sole property of the CITY.
III. In connection with the performance of the professional
services described above, the CONTRACTOR shall be responsible to
the City Manager. The CITY shall furnish to the CONTRACTOR all
data available in public offices, and the CITY shall cooperate
with the CONTRACTOR in all ways to permit expeditious accomplis-
hment of the services required to be performed by the CONTRACTOR
under this agreement.
IV. As part of the professional services to be rendered, and
without additional compensation therefore, the CONTRACTOR
shall consult with and attend a reasonable number of meetings of
the City Council, Planning Commission, and with members of the
Administrative Staff of CITY, as required in connection with the
work of and the completion of the Project.
V. The CONTRACTOR at his sole expense_ shall maintain in full
force and effect general personal injury and property damage
liability insurance and automobile liability insurance with
liability limits of not less than $300,000 for the injury or
death of any person in any one occurrence and not less than
$200,00 property damage in any one occurrence.
2
TTEALTERWA
N E/
lou-S Y
A Pi ED
0 P
M-AP-PING
CITY OF ARE, �,
TOG
SCALE •1200** Ay..
E.- A
EXHIBIT A
GROUND MOVEMENT POTENTIAL
STUDY AREAS
EXHIBiT A
MENT POTENTIAL
Y EA'S,,-
• RESOLUTION NO. 2151.15
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA INCREASING
APPROPRIATIONS-AND AMENDING THE 1984 85 FISCAL YEAR BUDGET
WHEREAS, -it is recommended that the following adjustment be made
increasing.the present budget appropriations:
NOW, THEREFORE, BE IT RESOLVED, that the budget of the City of
Saratoga adopted by Resolution 2151. and 2151.1 be amended as
follows:
Transfer: $2,800.00 from general ledger account 30 2900 Revenue
Sharing fund balance available, to general ledger account 30
2940, Revenue Sharing appropriations.
Subsidiary:
Fund 30. Revenue Sharing
Program 955 Geologic Hazards Analysis
Purpose:
To increase appropriations to the bid amount for the geologic
hazards analysis proposal.
The above and foregoing resolution was passed and adopted at a
regular meeting of the Saratoga City Council held on the
day of _ ,by the following
vote:
AYES:
NOES:
ABSENT:
ATTEST:
Mayor
0 City Clerk
AGENDA BILL NO: -7 I
DATE: 11/30/84
DEPARTMENT: FINANCE
Dept Head
City Atty:
City Mgr :
SUBJECT: Liability and Excess Liability Insurance Policies.
Issue Summary
Our general liability and excess liability insurance policies
are being cancelled by our current carrier. We consequently need
to renegotiate these policies. We have only located one carrier
who is willing to quote us rates on the coverage. The new policy
will require our appropriating an additional $111,715.00 during
the current fiscal year.
Recommendation
Either accept staff recommendation as to the deductible and
excess liability levels,.or determine them by Council action.
Direct staff to complete negotiations for the new policies.
Approve the attached appropriation increase.
Fiscal Impact
Additional costs for the current fiscal year are estimated at
$111,715.00.
Exhibits /Attachments
Staff report
Appropriation increase resolution.
Council Action
12/5: Approved new insurance and appropriations Resolution 2151.16, 5 -0.
1
o�
O
�. �, ��� CITY = � � •
.� of SARATO GA
REPORT TO MAYOR AND
CITY COUNCIL
DATE:
COUNCIL MEETING:
SUBJECT:Liability and Excess Liability Insurance Policies
11/30/84
12/05/84
As noted in Wayne °s November 21, 1984 memo (attached), our
general liability and excess liability policies are being
cancelled by our current carrier, United Pacific /Reliance. This
action is not related to anything the City has done, but instead
is the result of a number of insurance companies withdrawing from
the municipal insurance market in California.
Our insurance agent, Dan Abbey, has searched extensively for
other carriers, but unfortunately has only been able to locate
one who was willing to give us quotes, the Chicago Insurance Co..
The rates quoted on the general liability policy include a
deductible, which we have never had before. Consiquently, we
will have to appropriate funds to cover payments on the
deductible as well as the payments for the actual policy.
The rates quoted, for the various deductible and excess liability
coverage levels are as follows:
$500,000.00 General Liability Policy
Premium Deductible
$64,000.00 $5,000.00
68,106.00 2,500.00
73,715.00 1,000.00
80,125.00 500.00
1
Excess liability (from $500,001.00 to $10,000,000.00 or
$15,000,000.00)
Premium for $10,000,000.00 $41,500.00
Premium for $15,000,000.00 $44,500.00
We are estimating between 10 and 15 claims where we will have to
pay the deductible. Based on this estimate the $1,000.00
deductible option appears to be the least expensive (see exhibit
A).
Also, since the additional $5,000,000.00 of coverage on the
excess liability policy will cost only an additional $3000.00 we
are recommending the $15,000,000.00 option.
Based on the above we will need to increase appropriations during
the current fiscal year for the following:
New general liability policy cost $73,715.00
Less refund on cancelled policy (1/2 year) (15,000.00)
New excess liability policy cost 44,500.00
Less refund on cancelled policy (1/2 year) (6,500.00)
Appropriation for deductable payment 15,000.00
Total appropriation increase $111,715.00
2
EXHIBIT A
The following is a comparison of the cost of the basic liability
policy, based on 10 to 15 deductible payments.
Deductible
Deductible
Payments
Total Payments
Level
Premium
10 Claims
15 Claims
10 Claims
15 Claims
$5,000.00
$64,000.00
$50,000.00
$75,000.00
$114,000.00
$139,000.00
2,500.00
68,000.00
25,000.00
37,000.00
93,000.00
105,500.00
1,000.00
73,715.00
10,000.00
15,000.00
83,715.00
88,715.00
500.00
80,125.00
5,000.00
7,500.00
85,125.00
87,625.00
3
ay
91,1-
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
November 21, 1984
Memorandum to City Council
From: City Manager
COUNCIL MEMBERS:
Linda Callon
Martha Clevenger
Virginia Laden Fanelli
Joyce Hlava
David Moyles
Subject: Cancellation and Renewal of General
and Excess Liability Insurance Coverage
------------------------------------------ - - - - --
On November 7th, we were notified by our liability insurance
carrier, United Pacific, of intent to cancel our liability
coverage on 30 -days' notice. This notice came without warning,
and it is now apparent that we are one of many cities in
California and throughout the nation which are suddenly facing
similar problems. Since that notice, our insurance representa-
tive, Dan Abbey, has been searching extensively for another
carrier. I have received word today that he has found a carrier,
The Chicago Company, who is willing to write a liability policy
but at a premium substantially higher than the United Pacific
policy. Here are the details:
Reasons for Cancellation
Upon receiving notice of cancellation, which came as a surprise,
Dan Abbey contacted the San Jose representative of United
Pacific. He was told that the company is embarking in new
directions under a new president and is withdrawing from the
municipal insurance market in California. The facts are that the
company has had to set -up some $885,000 in reserve for 28 claims
now open against the City of Saratoga. Most of this amount,
$750,000 has been put in reserve on the Dan Burry estate claim.
Even so, United Pacific has not suffered even one dollar of paid
losses for the City of Saratoga. A copy of the letter to Dan
Abbey from George H. Rule, Branch Manager of United Pacific, is
attached for your information.
We have.learned that the municipal insurance market in California
and throughout the nation has contracted sharply in very recent
months. I contacted League of California Cities to advise them
of our situation and learned that we are one of many cities in
the state experiencing the same problem. The League is now
running a survey on municipal insurance among its members. The
number of insurance carriers willing to write municipal liability
policies in California has contracted from more than. 40 to a mere
handful. Several cities in Orange County have received
cancellation notices from their carriers in the same manner that
we have. While in California we may have a particularly adverse
Memorandum to City Council Page 2
condition resulting from the concept of "joint and severable
liability ", the problem also extends throughout the nation.
Attached are several articles from different journals including
the American Society for Public Administration Newsletter
describing what has been happening in the past several weeks.
Saratoga IS a Very Good Risk
As part of our efforts to change the position of United Pacific
or attract other underwriters, I provided Dan Abbey with copies
of the recent U.C. Berkeley Institute of Traffic Safety study and
analysis which gave the City very high marks on traffic
engineering. Although insurance companies responded that this
was very strong evidence of the City's insurability, it did not
alter the position of United Pacific nor did it seem to make much
impression on other underwriters. Nevertheless, compared to
other cities, Saratoga has an outstanding record for low actual
losses, and our maintenance and risk managment programs are
sound. The last actual loss experienced by the City was paid by
the Travelers Insurance Company in an out -of -court settlement on
the death of the Prospect High School student in 1980.
Terms of the New Policy
Dan Abbey has received a quote from The Chicago Insurance Company
through H & W Brokerage Services for a basic general liability
policy with a $500,000 limit at a minimum_ cost of $64,100. This
minimum cost includes a $5,000 per occurrence deductible. Our
existing United Pacific policy provided $500,000 coverage with
no deductible at a cost of $33,000. The Chicago quote includes
options for lower deductibles down to a minimum of $500 per
occurrence at a premium cost to the City of $80,125.
In addition to the basic general liability, the City carries
excess blanket liability with United Pacific for losses up to
15 million dollars. We have not received a quote at this time
for replacement of the excess liability coverage. However, Dan
Abbey is awaiting word from The Chicago Insurance Company for
this coverage. I understand The Chicago intends to offer a quote
but that the premium may be at least double our present premium
which is $13,000. A copy of Dan Abbey's letter to me is attached
for your information.
What Action Steps Should We Take?
1. The first and most important objective is to secure a
replacement policy for the United Pacific policy. Through
Dan Abbey's hard work and many contacts, we have found one
Memorandum to City Council
Page 3
company willing to write a policy for the City of Saratoga
at substantially higher (perhaps $45,000 or more) annual
cost. The timing of the Notice of Cancellation could not be
worse. We are in the midst of widespread major contraction
in the municipal insurance market. Dan Abbey has been
successful in pointing out to United Pacific that California
statutes requrire 60 -day notice of cancellation instead of
the 30 -day notice given to us by United Pacific. The actual
termination date of our present policy, therefore, is
January 8th, not December 8th. However, time is very short,
and the market is not good. The prudent thing to do is
accept the policy quotation offered by The Chicago Company,
depending only on their quotation for the excess liability
coverage.
2. I have brought our circumstance to the attention of other
cities through the Santa Clara County City Managers
Association. Of the 15 cities in Santa Clara County,
Saratoga is one of only a handful who are not self- insured.
Those cities who are self - insured, of course, are not facing
this problem. None of the other commercially- insured cities
have yet received notices of cancellation but have been
notified of substantial increases in premiums. Since the
problem is not shared among the larger cities who are self -
insured, we are not likely to get much support on this issue
from them. It is possible that renewed efforts among the
smaller commercially- insured cities will be made to
establish a pooled, self - insurance program. It is too early
yet to anticipate that, however. I would not recommend the
City of Saratoga, with its limited resources, attempt to
self - insure on our own at this time.
3. The League of California Cities is taking an active interest
in the problem throughout the State. A number of cities in
southern California have similar problems. League is
undertaking surveys gathering information now. It is quite
possible, perhaps likely, that the League will mount a
campaign again this year to modify or eliminate the joint
and severability liability concept. This "deep pockets"
invitation is by far the largest factor in our recurring
insurance problems. Last year, the League sponsored S.B.
525 (Foran) which would have limited the joint and
severable liability policy. It did successfully pass the
Senate, but died in the Assembly when Willie Brown
restructured the Assembly committee hearing the bill at the
Memorandum to City Council
Page 4
last possible moment in order to defeat it. The trial
lawyers' lobby is very strong in its opposition to changing
the joint and severable concept as some of you may know.
Nevertheless, I would urge the City Council to set a policy
favoring the elimination or reduction of the joint and
severable liability concept and that we work actively with
the League of California Cities and other cities to convince
our legislators of the necessity for making reasonable
modifications. I believe there is a very real possibility
that unless something is done to limit joint and severable
liability soon, the municipal insurance market in California
could completely disappear.
W. Derfietz
jm
cc: Hal Toppel
Attachments
UNITED PACIFIC/RELIANCE INSURANCE COMPANIES
r, SAN JOSE BRANCH: SUITE B -120, 1101 WINCHESTER BLVD. • SAN JOSE, CALIFORNIA 95128
•ir AC 408- 246 -9300
November 12, 1984
Mr. Maury Gohmann
Mr. Dan Abbey
Saratoga Insurance Agency
P.O. Box 928
Saratoga, CA 95071
Re: City of Saratoga, Experience
Dear Maury and Dan:
In accordance with your request for a more detailed information in regard to
the poor experience for this account, I have made a complete review of
outstanding claims with our Claims Department and find the following:
1. We have 28 claims that are open at this time.
2. All claims were received and opened during the year of 1984.
3. We presently have incurred losses of $885,300 represented by the 28 claims.
4. One of the claims will exceed the limits of the primary policy.
5. Two of the other claims have a potential of exceeding the primary limits
on the policy, but are being investigated at this time.
As you can see from the foregoing, Maury, it is impossible for us to
continue to stay on this account because of the adverse experience developed
during this year.
As you know, we have issued cancellation notice on the umbrella and we will
be issuing cancellation notice on.the package on November 15th unless you
are able to move the liability coverages and the umbrella coverage by that date.
If I can be of any further service in regard to this matter, please call me.
Sincerely,
George H. Rule
Branch Manager
GHR /tg
UNITED PACIFIC UNITED PACIFIC RELIANCE PLANET
INSURANCE COMPANY LIFE INSURANCE COMPANY INSURANCE COMPANY INSURANCE COMPANY
ADDRESS CORRESPONDENCE TO: P.O. BOX 5037, SAN JOSE, CALIFORNIA 95150
2 November 1, 1984
r q x x � ,;�? `s � • +.: ,,y,. A s�� t •� i �i C b 9 1"� { 6 s 7 � t
J
Risk managers in localities across the coun-
A lot of insurers didn't appreciate their vul-
of some classes of business entirely to stem
to become a seller's market instead of a buyer's
try are beginning to sec drastic changes in the
nerability, Chapman said, and underpriced the
their underwriting losses, which have hit
market." '
cost of liability insurance as insurers raise rates
public officials and police professional liability
historic highs this year.
Insurers remaining in the market are now
from between'15 percent to as much as 400
coverages.
The legal climate and specific court rulings
charging more for coverage.
Percent.
"There are so few who understand the poten-
also have broadened public entities' liability
The city of Santa Ana, Calif., a community
The jump in premiums is caused by a number
tial exposure of the business itself," Chapman
"1
exposures, which has produced more claims
of fewer than 220,000 about 35 miles south of
of factors, including the increased cost of law-
said. think they all got burned."
"The
and losses.
. Los Angeles, was hit this year with a 220 per -
suits against local governments and the original
biggest factor is the product has been
Municipalities are a special class among
cent increase in the premium for a com-
undcrpricing of insurance policies that cover
terribly underpriced and poorly underwritten
special classes when it comes to insurance,
"The
prehensive government liability policy that in-
everything from earthquake damage to work-
by most companies," said Jim Bliss, president
Bliss said. laws are unique, arcane and
eludes public officials and police professional
men's compensation for firefighters andpolice-
of wholesale brokerage for The Bliss Group
changing rapidly," he said.
liability coverage, said the city's risk manager,
ant-
Co. and president of the Governmental In-
The frequency of lawsuits against public
left Stevens.'
insurance
officials and law enforcement personnel is up
For the
c Beet city
One of the largest (actors behind the tighten -
includes about thrce down cities and counties
400 percent in the past 5 years, Chapman said.
paid $315,6255 for $60 million in co
ing of the market is the extent to which public
Chapman says, however, the biggest factor
And the cost of defending suits is more than
from $97,250 for $50 million in 1983.
entity liability insurance was underpriced.
in the public liability market is the contraction
"The
me insurance industry anticipated, Chapman
The insurer also doubled the city 's self- .
Two years ago, there was a lot of compcti-
r f the reinsurance area. mason market-
said. Out of every $4 paid out on lawsuits, $3
insured retention to $200,000 from $ 100,000.
' lion in market, said James W. Chapman, via
iras collapsed is the lack of reinsurance," he
goes legal costs and only $l goes to the
Some increase in premium was expected be-
president of governmental programs for Markel
se.id.
if
plaintiffs, he said.
cause two non -police claims were settled earli- "
Services Inc., a broker and managing general
Reinsurers are increasing their rates on the
.-.. . .
er this year for a total in excess of $1 million,-
' agent in Richmond, Va. - ... .,
co,itracts they renew this fall and will pull out
An insurer that dropped out of the market last
Stevens said. But, he said he was.surprised by '
January said its losses in the public entity liabil-
the size of the increase and worked a month
■
i n Tex �,°
.� ®v E Prison
ity market coverages were less than those in
other liability lines, but it found it increasingly
trying to find a better rate, but was unsuccess-
ful.
- WWW���
v+
difficult to find municipalities that would
insolvency funds, asbestos claims and the
■ i. <'_ • ': - .': • . =
p °��°
®� s* 66 " a 'es
■
®per
"l ®�
accept policies written by non - admitted iasur-
ers because such policies are not protected by
legal costs of settling of claims are cited as
majorreasons in the major changes occurring in ,
16[8 oar
�i d 8 , ,., :.. ,
guaranty funds and are not subject to state rate
the public liability insurance market, according '
"
, :: ••
and form regulations. -
to De Roy C. Thomas, president of the National
. , . A study underway at the Federal Correction-
them to mix during daily activities. In the first
' - ''' " '-
As a result, the insurer, whose representa-
Association of Casualty and Surely Executives
al Center -Ft. Worth (Texas) has found that
decade of this century, a national movement to
anonymity, anticipated a prob-:
tives requested anon mi
(NACSEe: ; .'. .
sexually integrated prisons are no longer
Y B P g
'experimental--and,
protect women in prisons led to the establish -
lem in maintaining the necessary volume to
Another major problem that will outlive any
they work. At present, the
mcnt of separate facilities.... ,
,
keep reinsurance treaties that supported the
market turnaround is the deterioration of work-, _
federal Bureau of Prisons operates three co-
a
Mahan found there is a tendency for wadi-
Program and decided to drop out of the market -
ers compensation results, Thomas said. "Be-
corrections centers across the United States:
Lexington, Ky., Pleasanton, Calif., and Ft.
tional male /female relationships to be es -.
tablishcd in sexually integrated prisons. For
The company joined six other rums that no
'
cause of baffling increases in frequency and
severity of injuries as well as inadequate pric-
Wroth •:• - -
example, courtly relationships between older
longer issue public liability insurance.
ing, the workers' compensation industry's
A co- cormtions facility is an adult penal
males and younger females are common among
The exodus of these insurers'has made it
combined ratio (of profits to insurance costs)
institution which has as its purpose the custody
prisoners, but older females pairing with youn-
more difficult for public risk managers to gel
has moved from 104 in 1982 to 122 this year,".
' of sentenced felons under a single administra-
ger males is rare. ., - ,;,
competitive bids on the coverage they need:
he said. - • . '
lion and having areas in which male and female
Violence is greatly reduced in co- corrections
Getting competing bids for excess cover for
Aside from reviewing a wide range of in -'
prisoners are present and interact. Other correc-
centers. Some women prisoners admit that the
his self- insured liability and property program
surance options with your agent, public liabil -
tions institutions where men and women arc
prison compound is far safer than the neighbor -
was a problem for Allen Hyman, risk manager
ity specialists such as Bill Lilly of Fred S.
both held, but kept separate are not included.
hoods they lived in outside.
in Corpus Christi, Texas, and president of the
James and Co., suggest local governments
At SCI -Ft. Worth, all spheres of the daily
The number of primary relationships be-
Public Risk and Insurance Management
Association (PRIMA)- He queried at least six
band together to share insurance expenses.
"I thinkwe'll secalotofgovemnients going
routine are integrated. Women work on
landscaping, for example, and men are
[wean inmates is greater than in anti- sexual in-
slitutions.Many prisoners are involved in day-
olitowhatthelosses
assigned to cosmetology. Residence units,
to-day relationships with a person of the op-
othersne erres;nded.usedtoquoteandtwo
others never responded.
Two years ago, people would jump at this
aregoingupoutofproportion
are in mot cases Lill d. "It's like the
are in most casts," Lilly said. "It's like the
however, are strictly off limits to inmates of the
—= ...
posite sex known as a "walkie." Policy at the
business," Hyman said. "Now they are lying
situation was 10 years ago when so many gov-
opposite sex.' . • - •' .
-. Ft. Worth prison policy strictly limits the
800 person facility strictly limits the physical
contact between them, but there is no limit to
back..The tide is finally taming and it is going
emmental pools were formed."
amount of sexual integration. "When walking,
the warmth and affection "walkies" can sham
m
standing or sitting upright on benches, men and
while incarcerated together, Mahan found.
"
women may hold hands. All other physical
When the arc released, however, federal
��
contact is prohibited," according to the rules.
parole policy prohibits associations with anoth-
In some states with sexually integrated pris-
er former prisoner. In this system, "waWe" -
1 •' ^ . y
Thomas D. Lynch has joined the Florida
ons. co- corrections policy limits sexual be-
relationships are often supportive, oriented to
t f Iasi g �.
Atlantic University faculty as professor of pub-
haviortothatconsidered— appropriatein public
the present, and intense. In addition, there is a
g ace: e' t 1�krr;
lie administration in the College of Business
places... -
tendency on the part of prison administrators
6'h,+ r
and Public Administration. He also will be con-
In 1974, preliminary studies of co-
and staff to "overmanage" in an effort to pre-
x
ducting research in FAU's School of Account -.
corrections centers in the U.S. followed the
vent illicit sexual activity.
�+ '^ rr'
ing...
inception of a number of sexually integrated
Ironically, there are a number of couples at
prisons in the country in 1971. Behavior and
FCI -Ft. Worth who are married before being
l
Paid G. Oswell has been elected president of
personality studies done at FCI -Ft. Worth in
sent to prison for crimes they committed
ar
the National Association of Reimbursement
a
1974 have been supported in an evaluation
together, Mahan said. These crimes include
a G4, ;y} !#x
Officers (NARO).
completed this year by Sue Mahan, an assistant
counterfeiting, drug dealing, and bank rubber-
professor ofcriminal justice at the University of
ies:
`+ ' t
Joseph D. Leven of Newton,'Mass., has
Texas at El Paso. Her study was done on con -Kee
Contrary to the 1974 research, the present
t � •
F'
joined General Electric's Aircraft Engine '
j B•
tract with the federal Bureau of Prisons. A
study has not supported the finding that
,;tr"'
r ><
Group in Lynn, Mass. as a senior management
complete report is expected to be published in
homosexuality is almost eliminated in co-
analyst.
early 1985.
corrections centers. Violent male homosexual-
' a
e o o
Before 1900, many prisons in the United
ity is virtually nonexistent, but consentual
Michael V. Reagent, commissioner of the
- States had men and women in the same facility,.
homosexual activities have not been eliminated
Iowa Department of Human Services, has been
but housed them separately and did not allow
among men and women.
a`
selected as the 198485 chair of the Iowa Health
CoB n��0� ®����
��e�'����
Data Commission. The commission, s-
tablishcd by the Iowa Legislature, gathers,
W
C1H
r
compiles and distributes information on health
As PAR Editor-in'—Chief
' " t
care for consumers and health care providers.
IleisapastpresidentofthelowaCapitolChap-
Chester A. Newland's appointment as
pp
however, unlike other presidential appoint-
Douglas M. Fox has opened a management
consulting service evaluating all aspects of
ter of ASPA.
• o `
editor -in -chief of Public Administration Re-
ments, required the approval of the National
lice administration and operations. His serv-
view has been ratified by the ASPA National
Council.
ice, called Police Management Associates, is
Alfred Santiago, academic counselor with '
Council.
Newland was named last month by ASPA
The vote to ratify Newland was unanimous
headquartered in Sandy Hook, Connecticut.
the Academic Foundations Department/
Educational Opportunity Fund Program of
President Bradley 11. Patterson, Jr. to succeed
among Council members voting in the special
mail ballot
• 0 0
Maurice A. East has ban named dean of the
Rutgers University- Newark, has been awarded
Louis Gawthropof Indiana University who res-
"
George Washington University School of Pub
a fellowship for adanred training in public ad-
Ox the post after heading PAR for seven
Newland will assume his duties December 1.
lie and Intemational Affairs, effective January
ministration careers by the National Urban Fel-
W-- - Httrerson's appointment of Newland,
• His initial term is for three years.
10,1984'.
lows, Inc. program.
INSURER INSOLVENCIES EXPECTED TO INCREASE - -At the joint conference
F` J
F, of the National Association of Casualty & Surety Executives and the
;, National Association of Casualty & Surety Agents, speaker Joseph D.
Sargent, managing partner of Conning & Co., predicted an increase in
the number and size of insurer insolvencies. Sargent also predicted
that the bulk of insolvent companies would be reinsurers. (The Journal
` of Commerce, 10/11/84)
LIABILITY MARKET SHRINKING FOR PUBLIC ENTITIES - -Seven insurers that
F, wrote public officials and police professional liability coverages
have left the market over the last 18 months. The remaining insurers
.. are raising rates 15% to 400% on comprehensive general liability
policies. Tightening the market are stricter reinsurance conditions,
growing underwriting losses and legal decisions that have broadened
the exposure of municipalities. (Business Insurance, 10/8/84)
EXXON HALTS UNDERWRITING OF COMMERCIAL REINSURANCE -- Despite modest
profits, Exxon Corp. has decided to leave the commercial reinsurance
market after five years of doing business. Exxon ordered its three
freinsurance operations to stop accepting new business as of October 1.
r (Business Insurance, 10/8/84)
HARTFORD FORMS INTERNATIONAL SUBSIDIARY - -The Hartford Insurance
Group has formed a subsidiary to expand international property and
casualty and reinsurance coverages to U.S. -based multi - national and
foreign corporations in the Far East and Pacific markets. The new
company will be known as Hartford Fire International Ltd.
(The Journal of Commerce, 10/16%84)
USF &G COMMERCIALS TO LOOK FOR - -USF &G commercials will be shown
during the following network college football programs:
10/27 Penn State vs. West Virginia ESPN
h: 11/3 Missouri vs. Oklahoma ESPN
two years during which the new CGL has
been developed. Mr. Gilbert spoke on the his-
torical development of the new product, em-
phasizing the conflicting interests which had
to be resolved during that development. (See
story, page 4.)
Richard R. Savage, ISO's senior vice -pres-
ident, insurance lines, who has headed the
ISO staff effort in the development of the new
CGL, also attended FWAC.
Agents
The 1984 Far West Agents Conference was
chaired by John E Solon, CPCU, of LaBow,
Haynes in Bellevue, Wash. The vice - chairman
was Glenna Androus who operates her own
insurance agency in Yuba City, Calif. The
program chairman was Thomas A. Grau,
CPCU, CIC, of the Century Agency in Great
Falls, Mont.
Companies
The committee of ISO- affiliated insurers
was chaired by Michael R. Hoy, Western divi-
sion underwriting officer for the Kemper
Cos. The other committee members were
John A. Bushnell, senior vice - president,
United Pacific/ Reliance Co.; Ole B. Christen-
sen, resident vice - president, Royal Insurance
Co.; George A. Eagleson, vice - president,
Hartford Insurance Co.; Richard Earley,
assistant vice - president, Aetna Life and
Casualty; Ken Fujino, underwriting executive,
Fireman's Fund Insurance Cos.; Roger W.
Gilbert, president, Great American -West; Jim
Lett, assistant vice - president, Unigard Insur-
ance Group; John S. Plis, zone vice - president,
INA /Aetna; John E. Riley, senior vice- presi-
dent, Safeco Insurance Cos.; Daniel L.
Stevens, senior vice - president, Mission Insur-
ance Co.; Glenn Thomas, vice - president, In-
dustrial Indemnity Co.; Cliff Teigen, vice -
president, Transamerica Insurance Co.; and
Tony Warren, vice - president, Continental In-
surance Cos.
Comptroller Approves
More Interstate Bank Apps
WASHINGTON, D.C. — Four more
banks have received preliminary approval to
set up some 24 limited service banks in states
outside their home territory.
C. Todd Conover, U.S. comptroller of the
currency, said the four banks received the ap-
proval, pending approval of the Federal Re-
serve Board and final clearance by the comp-
troller.
Banks
They are: Rainier Bancorp. of Seattle to set
up a non -bank in Monterey, Calif.; Bank of
Boston Corp. for a bank in Chevy Chase,
Md.; First National State Bancorp. of New-
ark, N.J. for a bank in Solebury Township,
Pa.; and Irving Bank Corp. of New York for
a bank in Cincinnati.
The latest action follows tentative approv-
als given last week that indicated the willing-
ness of Mr. Conover to charter the controver-
sial non -banks or consumer banks. (Under-
writers' Report, Nov. 8.)
Kin \ /FAACMD 11 1064
V
Marquardt Cites Unigard /Hanseco Deal
As Responsible Industry Action To Save Company
SAN FRANCISCO — The recent acquisi-
tion of Unigard Mutual Insurance Co., a
Seattle -based property /casualty insurer, by
Hanseco Insurance Co., of Boston, was cited
as an example of the industry coming toge-
ther to find a buyer for a company in need
of financial strengthening, by Washington In-
surance Commissioner Richard G. Mar-
quardt in a luncheon address to the Far West
Agents Conference here Monday.
He cited the effort involved in obtaining
approval to demutualize Unigard in order to
convert the company from a mutual to a
stock company for the purpose of the sale.
(Underwriters' Report, Oct. II.)
The conversion is believed to be the largest
demutualization of a property /casualty com-
pany in the country, he said.
Solvency Number -One Concern
Commissioner Marquardt emphasized
that carrier solvency remains the number -one
concern of regulators throughout the coun-
try. "We'll be talking about it again when
NAIC meets next month in Washington,
D.C.," he said.
He said a primary responsibility of regu-
lators is to monitor the financial condition of
companies, but in the present environment of
budget- cutting by the states, that job becomes
more difficult.
The Washington Department had 26 staff
cutbacks last year. "We are not doing the job
we once did;' he said, because of staff reduc-
tions and the inadequacy of Department sal-
ary levels.
His Department, however, has taken some
decisive actions to keep abreast of company
financial activity, including a letter to mem-
bers of insurers' board of directors stating
that the Department considers them respon-
sible for the affairs of the company they serve.
That letter has gone to all 51 domestic com-
panies in Washington, he said, adding he
understands that almost all state Insurance
Departments have adopted a similar letter on
management responsibility directors.
He also has a solvency letter for agents and
brokers as respects management of agencies.
Consumer Complaints
While the Washington Department re-
ceived some 135,000 consumer complaints, he
said the Department is not quick to jump to
any conclusions because "the company has
not had its day in court."
He encouraged producers to follow their
companies' activities closely, suggesting that
a delay in making claims payments, as an ex-
ample, might indicate some financial prob-
lems.
As to the future, he said the Department
will seek budget increases based on the fact
that it represents the fourth- largest source of
revenue for the state.
The Department will also seek higher fi-
nancial requirements for formation of com-
panies in the state, he said.
Endorsement For Elections
Commissioner Marquardt opened his re-
marks with a strong endorsement for the elec-
tion, rather than appointment of commis-
sioners. Appointed commissioners, he main-
tained, "never stir things up as they should"
As an elected offical, he said, "we stand in
the public's shoes" to assess the solvency of
insurers and the reasonableness of insurance
rates.
He feels that the office of insurance com-
missioner should be non - partisan, instead of
attracting candidates by political party affilia-
tion.
an
Municipal Insurance Being Cancelled
By HEINZ J. PULVERMAN
LOS ANGELES — City News Service was
quoted in this week's Daily Journal, to the ef-
fect that 12 Orange County cities — Cypress,
Irvine, Laguna Beach, La Palma, Los Alami-
tos, Orange, San Clemente, Stanton, Tustin,
Villa Park, Westminster, and Yorba Linda =
will lose their liability insurance coverage on
Dec 12, due to the withdrawal of Mead Rein-
surance from the market.
Orange County Risk Management Agen-
cy's Ross Oliver said that since fewer compa-
nies are now underwriting municipalities, pre-
miums are likely to be higher, but the cover-
age is available.
Deep Pockets
He cites the fact that many carriers have
stopped writing liability insurance on Cali-
fornia cities because of the doctrine of joint -
and- several liability now being enforced by
the courts here. Under this theory, cities (and
their insurers) have become deep pockets in
lawsuits and have had to pay 100 per cent of
judgments in which they were found liable for
only a smaller percentage of negligence
(sometimes as little as 5 per cent, but co-
defendants — usually the actual perpetrators
— were without insurance or assets to satisfy
jury awards.
Some such awards by overzealous juries
were so outrageous that many carriers no
longer feel that cities in this state are viable
risks, but some other states have encountered
similar problems. Arizona, Colorado, and
Michigan were named as being in the same
league.
The City of Santa Ana, which is not repre-
sented by the Orange County agency, also has
seen its premium more than double at the last
renewal, according to its risk management of-
fice.
SARATOGA INSURANCE SERVICE
INCORPORATED
12901 SARATOGA AVENUE, SUITE 1
POST OFFICE BOX 928
SARATOGA, CALIFORNIA 95070
TELEPHONE (408) 253 -7720
CITY OF SARATOGA
13777 FRUITVALE AVENUE
SARATOGA, CA. 95070
ATTN: WAYNE DERNETZ
RE: PACKAGE AND UMBRELLA POLICY
Dear Wayne,
As you and I are both aware, with the doctrine of joint -and- several liability
the courts are enforcing claims against municipalities like never before. Over-
zealous juries are awarding outrageous settlements and driving most insurance
companies out of the municipality market. Unfortunately, the United Pacific is
one of them and has decided to send cancellation on our package and excess liability
policies. Attached is a letter from the branch manager explaining their position.
As you can see there is almost $900,000.00 in claims the company feels they may have
to pay. In our opinion this is not the fault of the City, but of the times. We
have become the ''deep pockets'' in settlement of lawsuits where it is difficult to
show any percentage of liability , but could be responsible for 100% of the claim.
We were able to have the United Pacific continue to handle the property and
automobiles for the City, but the general liability and umbrella must be placed
with another carrier. After contacting the City's previous carriers (Travelers and
INA) without success, we started contacting specialty markets. The only company we
were able to receive a quote from was The Chicago (A+ rated and part of Fireman's
Fund). We were turned down by offices in San Jose, San Francisco, Los Angeles, and
a comapny in San Antonio, Texas has shown little interest.
The following is the quotation we received from H & W Services through Chicago:
LIABILTY FOR $500,000. ON ALL QUOTES
Premium
Deductible
$64,100.00
$5,000.00
68,106.00
2,500.00
73,715.00
1,000.00
80,125.00
500.00
EXCESS LIABILITY OVER $500,000. TO $15,000,000.
MIDLAND INSURANCE TO FOLLOW
CHICAGO INSURANCE TO FOLLOW
I realize these premiums are substantially higher than present, but it appears
to be the only game in town.
{ F
We were advised that the umbrella figures should be here by the first part of
next week and we will advise you immediately upon receipt.
Regards,
`4'
Dan S. Abbey
DA: do
RESOLUTION NO. 2151.16
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA INCREASING
APPROPRIATIONS AND AMENDING THE 1984 85 FISCAL YEAR BUDGET
WHEREAS, it is recommended that the following adjustment be made
increasing the present budget appropriations:
NOW, THEREFORE, BE IT RESOLVED, that the budget of the City of
Saratoga adopted by Resolution 2151, and 2151.1 be amended as
follows:
Transfer: $111,715.00 from general ledger account 21 2909 general
fund balance available, to general ledger account 21 2940,
general fund appropriations,
Subsidiary:
Fund 21 General Fund
Program 140 City Insurance
Purpose:
To increase appropriations to cover the cost of new basic
liability and excess liability insurance policies.
The above and foregoing resolution was passed and adopted at a
regular meeting of the Saratoga City Council held on the
5th _day o f December, 1984. --,by t h e following
vote:
AYES: Councilmembers Callon, Clevenger, H1ava, Moyles and Mayor Fanelli
NOES: None
ABSENT: None
ATTEST:
PutY City Clerk
,t
Mayor