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Home My WebLink About02-01-1995 CITY COUNCIL STAFF REPORTSSARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. s` AGENDA ITE MEETING DATE: FEBRUARY 1, 1995 CITY MGR.: ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD SUBJECT: Annual review of Pavement Management Program and Utility Users Tax Recommended Motion(s) : Move to accept the annual report on the Pavement Management Program and direct staff to initiate proceedings to extend the Utility Users Tax at the recommended rate of 3'.5 %. Report Summary: The Utility Users Tax is authorized pursuant to Article 5 -30 of the City Code. In general, the tax imposes a 3.5% surcharge. on electric and gas rates. While technically the revenues generated by the tax are deposited into the City's General Fund, it is the policy of the City to earmark all of the tax revenues to support the City's Pavement Management Program. Section 5- 30.140 of the City Code prescribes an annual review of the revenues raised by the tax at a public hearing in January. (Please recall that at your previous meeting you continued the hearing to February 1.) At the hearing, the Council is charged with reviewing the rate of the tax and determining the continuing need for the tax revenues based upon past expenditures and projections of future costs. Since all of the tax revenues support the Pavement Management Program, this report examines the past and future performance of the Program. Additionally; the current Utility Users Tax automatically sunsets on July 1 of this year. If the Council is inclined to extend the tax as recommended, the Council will need to follow new procedural requirements contained Section 54954.6 of the Government Code. Essentially, this will require additional hearings and noticing which were not required when the tax was last extended in 1990. For further details about these new procedures and a suggested timeline of specific actions which will need to occur, please refer to the attached memo from the City Attorney dated January 12. To avoid these requirements in the future, the Council can opt to extend the tax without any sunset provision, but still retain the ability to review the tax rate annually. As explained later in this report, because of the fiscal consequences the City would face if the tax were allowed to expire, staff recommends continuing the Utility Users Tax at the current 3.5% rate, and without any future sunset provision. Background: The City's Pavement Management Program is a computerized data base which systematically recommends various maintenance treatments for all of,the publicly maintained streets in the City. Currently, there are approximately 142.5 centerline miles of streets which the City maintains with a replacement value of almost $42 million. The program is built upon a model which assumes standard pavement performance characteristics for various street classifications over time, and which attempts to extend the life of a street before reconstruction is needed to approximately 100 years. By carrying out the recommended maintenance treatments the City will, over time, reduce its annual pavement maintenance costs by more than 45% if no maintenance is performed, and by more than 65% if pavement overlays are performed every ten years. A more thorough description of the Pavement Management Program and pavement maintenance philosophies can be found in Attachment No. 4. To begin the evaluation of the next five year cycle of the Pavement Management Program, I've attached three spreadsheets which summarize alternative street maintenance funding and expense scenarios for the six year period beginning with FY 94 -95 and ending with FY 99 -00. Each spreadsheet is based upon a uniform set of assumptions except for one, the rate of the Utility Users Tax. The assumptions common to each scenario are: o Gas Tax (except Section 2107.5) and Traffic Safety Fee revenues are escalated at 1% annually. o No interest will accrue to the Gas Tax Fund. o Utility User Tax revenue is escalated at 2.5% annually. o General street maintenance expenditures are escalated at 2% annually. o Pavement Management Program expenditures reflect actual expenditures for FY 94 -95, and the full recommended programs for FY 95 -96 through FY 99 -00. The Program escalates preventive maintenance costs by 2.5% annually. o Capital Project funding and expenditures are limited to five identified projects as follows: • Saratoga - Sunnyvale Rd. Improvements, Project No. 924 - $340,000 ISTEA Grant in FY 94 -95; $85,000 local match in FY 94 -95; $425,000 construction in FY 94 -95. o Pierce Rd. Bridge Replacement, Project No. 953 - $300,000 HBRR Grant in FY 95 -96; $75,000 local match in FY 95 -96; $375,000 construction in FY 95 -96. • Quito Rd. Bridge Replacements, Project No. 9111 - $73,600 HBRR Grant in FY 95 -96; $12,267 local match reimbursement in FY 95 -96; $6,133 local match in FY 95 -96; $92,000 design in FY 95 -96; $506,400 HBRR Grant in FY 96 -97; $84,400 local match reimbursement in FY 96 -97; $42,200 local match in FY 96 -97; $633,000 construction in FY 96- 97. • Cox Ave. Improvements, Project No. 9112 - $13,500 RHGC Grant in FY 95 -96; $1,500 local match in FY 95 -96; $15,000 construction in FY 95 -96. • Saratoga - Sunnyvale Rd. Rehab. - $89,900 ISTEA Grant in FY 97 -98; $22,475 local match in FY 97 -98; $112,375 design in FY 97 -98; $809,100 ISTEA Grant in FY 98 -99; $65,000 developer contribution in FY 98 -99; $137,275 local match in FY 98 -99; $1,011,375 local match in FY 98 -99. The three scenarios evaluated illustrate street maintenance funding and expense projections for the six year time horizon with continuation of the tax at a 3.5% rate, extension of the tax at a 2% rate, and no extension of the tax. Analysis: Setting aside for the moment the Utility Users Tax revenues and the Pavement Management Program expenditures, it is projected that the City will spend $6,104,646 on general street maintenance activities and street related capital improvements, and accumulate $5,181,421 in funds for those same purposes over the five years beginning with FY 95 -96. Or, the City will expend $923,225 more than it receives from the various identified funding sources. Note also that $284,583 of the total projected funding is identified as local match funding for capital project grants, and presumably this amount will come from General Fund sources. Over the same five year period, the Pavement Management Program recommends expenditures of $3,681,271. Major highlights of the Program include: o Slurry seals of all streets in the Beauchamps and Parker Ranch subdivisions in FY 95 -96. o Overlays of Fruitvale Ave. from Allendale to Farwell, and Quito Rd. from Baylor to the SPRR tracks in FY 95 -96. o Overlays of Devon and McFarland Aves. , Prospect Rd. from the westerly City limits to Titus, and Quito Rd. from north Sobey Rd. to the SPRR tracks in FY 96 -97. o Slurry seal of Saratoga Ave. from McFarland to Bucknall in FY 97 -98. o Overlays of Allendale Ave. from Portos to Quito, Cox Ave. from Quito to Cumberland, Pierce Rd. from Congress Springs to Saratoga Heights and Via Regina to Sarahills, and Saratoga Ave. from Saratoga- Sunnyvale to Herriman in FY 97- 98. o Overlay of Saratoga Ave. from Herriman to Via Monte in FY 98 -99. o Overlays of lower Quito Rd. below Sobey Rd., and lower Fruitvale Ave. below Farwell Ave. in FY 99 -00. In summary, over 52% of the City's street system will receive maintenance of one sort or another during the five year period (averaging 10.4% per year), and the recommended total program expenditures amount to roughly 8.6% of the replacement value of the entire street system (averaging 1.7% per year). The complete work programs and associated budgets for the five year period are attached. A color coded map highlighting the entire five year program will also be available at your meeting. For its approximate, $3.7 million maintenance investment, total depreciation of the entire street system over the 5 year period will be limited to just under $2.1 million, and the total cost to the City will be $5.8 million. However, if the City were to perform no maintenance at all, the street system would depreciate in value by almost $10.5 million, or $4.7 million more. Therefor, by investing $3.7 million into the Pavement Management Program, the City will prevent almost $8.4 million in total system depreciation. The three spreadsheet scenarios illustrate why the current Utility Users Tax rate of 3.5% and the corresponding revenues it raises are critical to the successful continuation of the Pavement Management Program. Without the tax revenues or some equivalent funding mechanism, the City would be .unable to implement the recommended full program. Even with a continuation of the 3.5% tax rate, the cash flow model projects a deficit of $194,194 at the end of FY 99- 00. However, this amount is comparatively small to the total amount of funds flowing into and out of the overall street maintenance program during the time horizon, and can most likely be managed through fine tuning of the program including cost savings as time goes on. Consequently, it is not recommended. that the Council direct any changes to the recommended full program at this time. The second spreadsheet shows the effects of reducing the tax rate to somewhere between 0% and 3.5 %, in this case 2 %. As you can see, sizeable deficits appear each year, and the cash flow model shows the fund balance steadily declining until at the end of the 5 year period, it is close to $2 million in arrears. To compensate for this, the City Council would have to either direct sizeable cuts in the Pavement Management Program, probably in the 50 % -60% range, develop an alternative funding source to make up the shortfall, or do some combination of.both. As an aside, I draw your attention to the fact that last year, the previous.City Council adopted a new policy which redirected certain General Fund revenues formerly allocated to the Pavement Management Program away from the Program. This action effectively reduced General Fund support of the Program by approximately $235,000 per year. The third spreadsheet shows the effects of allowing the Utility Users Tax to sunset' and failing to replace the tax with an equivalent funding mechanism. Essentially, this scenario would result in termination of the Pavement Management Program as there would be no means to manage the large annual deficits. The results of this would become apparent by the steady and rapid deterioration of the City's street system, a condition which I believe most taxpayers would not tolerate. Furthermore, the State legislature's suspension of the Maintenance of Effort requirement repeals at the end of FY 96 -97. If that happens, then Saratoga would need to spend at least $861,577 in non - restricted funds per year on street maintenance purposes beginning in FY 97 -98 to remain eligible to receive the Section 2105 Gas Tax subvention, roughly $162,665 per year. Lastly, any reduction or elimination of the Utility Users Tax would cause an additional dollar for dollar loss of property tax revenues allocated to the City through the Tax Equity Allocation formula contained in Section 97.35(f) (2) of the Revenue and Taxation Code. The maximum estimated potential loss to the City from reducing or eliminating the tax is $597,000 in FY 95 -96, and grows to $726,000 in FY 99 -00. Conclusion: Saratoga's Pavement Management Program represents a long term investment in one of the City's most valuable assets, its publicly maintained street system. The overall condition of the City's streets bears directly on individual property values, something which most, if not all Saratogans hold in high regard. Many other cities do not have a Pavement Management Program or if they do, fail to properly invest in it. The bottom line result is that Saratoga's streets are in better condition and get more frequent attention than those in other cities and at considerably less cost to the taxpayer over the long run. I believe that there is genuine support in the community for continuing the Pavement Management Program. This report attempts to explain how and why the success of the Program is directly linked to the Utility Users Tax. While it may be traditionally popular to reduce or eliminate tax burdens, I do not believe that such a move would be wise in this instance. Instead, for the many reasons stated in this report, plus for the simple reason that future Saratogans should not be burdened by present day neglect, I strongly recommend that the City Council direct staff to initiate steps to extend the Utility Users Tax without a sunset provision at the present rate of 3.5% Fiscal Impacts: As noted in the report. Advertising, Noticing and Public Contact: As approved by the Council on January 4. Copies of the Notice to community groups and the legal ad which was published in the Saratoga News are attached. Additionally, a press release announcing the hearing was published in the newspaper and broadcast over KSAR. Consequences of Not Acting on the Recommended Motions: As noted in the report. Follow Up Actions: Staff will proceed with steps to extend the tax. Tentatively, the Public Meeting will be scheduled for March 1, and the Public Hearing for April 5. Attachments: 1. Spreadsheets (3). 2. Funding and expenditure pie charts. 3. Annual Pavement Management Program full recommended work programs for FY 95 -96 through FY 99 -00. 4. Pavement Management Program Summary. 5. Memo from City Attorney dated January 12. 6. Article 5 -30 of the City Code. 7. Copies of community group notice and legal ad. 8. Utility U3er Tax Background Memorandum ATTACRMENT I A STREET MAINTENANCE FUNDING AND EXPENSES PROJECTIONS FOR 1994 - 2000 3.5% UTILITY USERS TAX RATE EXPENSES 6 YEAR 6 YEAR 2029 Congestion Management FY 94 -95 FY 95 -96 FY 96 -97 FY 97 -98 FY 98 -99 FY 99 -00 TOTAL AVERAGE FUNDING 351,356 ----------------- 364,729 ------------------------------------- 379,464 387,053 2,212,203 $368,701 2105 Gas Tax $159,831 $160,000 $161,600 $163,216 $164,848 $166,496 $975,991 $162,665 2106 Gas Tax 130,122 130,000 131,300 132,613 133,939 135,278 793,252 $132,209 2107 Gas Tax 220,982 221,000 223,210 225,442 227,696 229,973 1,348,303 $224,717 2107.5 Gas Tax 6,000 6,000 6,000 6,000 6,000 6,000 36,000 $6,000 Interest on Gas Tax Fund Bal. 0 0 0 0 0 0 0 $0 Traffic Safety Fees 60,000 60,000 60,600 61,206 61,818 62,436 366,060 $61,010 Sub -Total $576,935 $ 577, 000 $ 582, 710 ------------------------------------------ $588 ,477 $594,301 $600,183 $3,519,606 $586,601 Capital Projects - $340,000 $399,367 : $590,800 $89,900 $874,100 $0 $2,294,167 $382,361 (Grants, refunds, etc.) Capital Projects - Local match 85,000 82,633 42,200 22,475 137,275 0 $369,583 $61,597 Sub -Total $425,000 $482,000 $633,000 $112,375 $1,011,375 $0 $2,663,750 $443,958 Utility Users Tax @ 3.5% $1,522,446 $791,476 $811,263 $831,545 $852,334 $873,642 $5,682,706 $947,118 Total Funding $2,524,381 $1,850,476 $2,026,973 $1,532,397 $2,458,010 $1,473,825 $11,866,062 $1,977,677 EXPENSES 2029 Congestion Management $30,229 $30,285 $23,241 $23,706 $24,180 $24,664 $156,305 $26,051 3031 Street Maintenance 351,356 357,577 364,729 372,024 379,464 387,053 2,212,203 $368,701 3032 Sidewalks and Trails 41,329 42,362 43,209 44,073 44,954 45,853 261,780 $43,630 3033 Traffic Control 150,608 163,108 166,370 169,697 173,091 176,553 999,427 $166,571 3035 Medians and Parkways 152,601 155,591 158,703 161,877 165,115 168,417 962,304 $160,384 Sub -Total $726,123 $748,923 $756,252 ---------------------------------------- $771,377 $786,804 $802,540 $4,592,019 $765,337 Capital Projects $425,000 $482,000 $633,000 $112,375 $1,011,375 $0 $2,663,750 $443,958 Pavement Management Program $1,225,811 $704,315 $819,552 $749,143 $770,636 $637,625 $4,907,082 $817,847 Total Expenses $2,376,934 $1,935,238 $2,208,804 $1,632,895 $2,568,815 $1,440,165 $12,162,851 $2,027,142 Funding Surplus /(Defecit) $147,447 ($84,762) ($181,831) ($100,498) ($110,805) $33,660 ($296,789) ($49,465) CASH FLOW MODEL Beginning Fund Balance Total Funding Total Expenses Ending Fund Balance C: \WK\95STRRPT $102,595 $250,042 $165,280 ($16,551) ($117,049) ($227,854) $2,524,381 $1,850,476 $2,026,973 $1,532,397 $2,458,010 $1,473,825 $2,376,934 $1,935,238 $2,208,804 $1,632,895 $2,568,815 $1,440,165 $250,042 $165,280 ($16,551) ($117,049) ($227,854) ($194,194) C AI TAGHMENT I3 STREET MAINTENANCE FUNDING AND EXPENSES PROJECTIONS FOR 1994 - 2000 2% UTILITY USERS TAX RATE 6 YEAR 6 YEAR FY 94 -95 FY 95 -96 FY 96 -97 FY 97 -98 FY 98 -99 FY 99 -00 TOTAL AVERAGE ----- - - - - -- ----------------------------------- FUNDING 2105 Gas Tax $159,831 $160,000 $161,600 $163,216 $164,848 $166,496 $975,991 $162,665 2106 Gas Tax 130,122 130,000 131,300 132,613 133,939 135,278 793,252 $132,209 2107 Gas Tax 220,982 221,000 223,210 225,442 227,696 229,973 1,348,303 $224,717 2107.5 Gas Tax 6,000 6,000 6,000 6,000 6,000 6,000 36,000 $6,000 Interest on Gas Tax Fund Bal. 0 0 0 0 0 0 0 $0 Traffic Safety Fees 60,000 60,000 60,600 61,206 61,818 62,436 366,060 $61,010 Sub -Total $576,935 $ 577, 000 $ 582,710 ---------------------------------------- $588,477 $594,301 $600,183 $3,519,606 $586,601 Capital Projects - $340,000 $399,367 $590,800 $89,900 $874,100 $0 $2,294,167 $382,361 (Grants, refunds, etc.) Capital Projects - Local match 85,000 82,633 42,200 22,475 137,275 0 $369,583 $61,597 Sub -Total $425,000 $482,000 $633,000 $112,375 $1,011,375 $0 $2,663,750 $443,958 Utility Users Tax @ 2% $1, 522, 446 $ 452, 272 $ 463, 579 $ 475 ,168 $487,047 $497,223 $3,897,735 $649,623 Total Funding $2,524,381 $1,511,272 $1,679,289 $1,176,020 $2,092,723 $1,097,406 $10,081,091 $1,680,182 EXPENSES 2029 Congestion Management 3031 Street Maintenance 3032 Sidewalks and Trails 3033 Traffic Control 3035 Medians and Parkways Sub -Total Capital Projects Pavement Management Program Total Expenses Funding Surplus /(Defecit) CASH FLOW MODEL Beginning Fund Balance Total Funding Total Expenses Ending Fund Balance CAWK\95STRRPT $30,229 351,356 41,329 150,608 152,601 $726,123 $425,000 $1,225,811 $2,376,934 $147,447 $30,285 357,577 42,362 163,108 155,591 $748,923 $482,000 $704,315 $1,935,238 ($423,966) $23,241 364,729 43,209 166,370 158,703 .$756,252 $633,000 $819,552 $2,208,804 ($529,515) $23,706 $24,180 $24,664 $156,305 $26,051 372,024 379,464 387,053 2,212,203 $368,701 44,073 44,954 45,853 261,780 $43,630 169,697 173,091 176,553 999,427 $166,571 161,877 165,115 168,417 962,304 $160,384 $771,377 $786,804 $802,540 $4,592,019 $765,337 $112,375 $1,011,375 $0 $2,663,750 $443,958 $749,143 $770,636 $637,625 $4,907,082 $817,847 $1,632,895 $2,568,815 $1,440,165 $12,162,851 $2,027,142 ($456,875) ($476,092) ($342,759) ($2,081,760) ($346,960) $102,595 $250,042 ($173,924) ($703,439) ($1,160,314) ($1,636,406) $2,524,381 $1,511,272 $1,679,289 $1,176,020 $2,092,723 $1,097,406 $2,376,934 $1,935,238 $2,208,804 $1,632,895 $2,568,815 $1,440,165 $250,042 ($173,924) ($703,439) ($1,160,314) ($1,636,406) ($1,979,165) EXPENSES ATTACHMENT IC- STREET MAINTENANCE FUNDING AND EXPENSES 2029 Congestion Management $30,229 $30,285 $23,241 $23,706 PROJECTIONS FOR 1994 - 2000 $24,664 $156,305 $26,051 3031 Street Maintenance 351,356 357,577 364,729 372,024 0% UTILITY USERS TAX RATE 387,053 2,212,203 $368,701 3032 Sidewalks and Trails 41,329 42,362 43,209 44,073 44,954 45,853 261,780 $43,630 3033 Traffic Control 150,608 163,108 6 YEAR 6 YEAR 173,091 FY 94 -95 FY 95 -96 FY 96 -97 FY 97 -98 FY 98 -99 FY 99 -00 TOTAL AVERAGE FUNDING 168,417 ---------------------------------------------------- $160,384 Sub -Total $726,123 $748,923 $756,252 - - - - -- 2105 Gas Tax $159,831 $160,000 $161,600 $163,216 $164,848 $166,496 $975,991 $162,665 2106 Gas Tax 130,122 130,000 131,300 132,613 133,939 135,278 793,252 $132,209 2107 Gas Tax 220,982 221,000 223,210 225,442 227,696 229,973 1,348,303 $224,717 2107.5 Gas Tax 6,000 6,000 6,000 6,000 6,000 6,000 36,000 $6,000 Interest on Gas Tax Fund Bal. 0 0 0 0 1 0 0 0 $0 Traffic Safety Fees 60,000 60,000 60,600 61,206 61,818 62,436 366,060 $61,010 Sub -Total $576,935 $577,000 ------------------------------------------------- $582,710 $588,477 $594,301 $600,183 $3,519,606 $586,601 Capital Projects - $ 340, 000 $399,367 $590,800 $89,900 $874,100 $0 $2,294,167 $382,361 (Grants, refunds, etc.) Capital Projects - Local match 85,000 82,633 42,200 22,475 137,275 0 $369,583 $61,597 Sub -Total $425,000 $482,000 $633,000 $112,375 $1,011,375 $0 $2,663,750 $443,958 Utility Users Tax @ 0% $1,522,446 $0 $0 $0 $0 $0 $1,522,446 $253,741 Total Funding $2,524,381 $1,059,000 $1,215,710 $700,852 $1,605,676 $600,183 $7,705,802 $1,284,300 EXPENSES 2029 Congestion Management $30,229 $30,285 $23,241 $23,706 $24,180 $24,664 $156,305 $26,051 3031 Street Maintenance 351,356 357,577 364,729 372,024 379,464 387,053 2,212,203 $368,701 3032 Sidewalks and Trails 41,329 42,362 43,209 44,073 44,954 45,853 261,780 $43,630 3033 Traffic Control 150,608 163,108 166,370 169,697 173,091 176,553 999,427 $166,571 3035 Medians and Parkways 152,601 155,591 158,703 --------------------------------------------------- 161,877 165,115 168,417 962,304 $160,384 Sub -Total $726,123 $748,923 $756,252 $771,377 $786,804 $802,540 $4,592,019 $765,337 Capital Projects $425,000 $482,000 $633,000 $112,375 $1,011,375 $0 $2,663,750 $443,958 Pavement Management Program $1,225,811 $704,315 $819,552 $749,143 $770,636 $637,625 $4,907,082 $817,847 Total Expenses $2,376,934 $1,935,238 $2,208,804 $1,632,895 $2,568,815 $1,440,165 $12,162,851 $2,027,142 Funding Surplus /(Defecit) $147,447 ($876,238) ($993,094) ($932,043) ($963,139) ($839,982) ($4,457,049) ($742,842) CASH FLOW MODEL Beginning Fund Balance Total Funding Total Expenses Ending Fund Balance C: \WK\95STRRPT $102,595 $250,042 ($626,196) ($1,619,290) ($2,551,333) ($3,514,472) $2,524,381 $1,059,000 $1,215,710 $700,852 $1,605,676 $600,183 $2,376,934 $1,935,238 $2,208,804 $1,632,895 $2,568,815 $1,440,165 $250,042 ($626,196) ($1,619,290) ($2,551,333) ($3,514,472) ($4,354,454) Street Maintenance Program 1995 -2000 Where the $$ comes from... C.I.P. GRANTS & REFUNDS STATE 'GAS TAX (28.z- C.I.P. LOCAL MATCH (3.1%) UTILITY USER TAX (44.5%) @3.5% rate TRAFFIC SAFETY FEES (3.3%) $9,341,681 total A n r. 3 rn L N Street Maintenance Program 1995 -2000 Where the $$ goes... MEDIANS AND PARKWAYS (8.3%) TRAFFIC CONTROL ( SIDEWALKS AND TRAILS (2.37.) STREET MAINTENANCE (19.0 %) CONGESTION MANAGEMENT PMP (37.6 %) CAPITAL PROJECTS (22.8 %) $9,785,917 total Ys D n x 3 -1 N W ATTACHMENT 3 'a- 01/20/95 City of Saratoga PAGE 9 RECOMMENDED FULL PM PROGRAM BUDGET 1995 -------- - - - - -- ----------------- P- R- O- G- R- A- M---------------- -- I- M- P- A -C -T -- -PM- AREA UNIT COST LANE BUDGET ADDED RESTORED TREATMENT SQ. YDS. $ /SgYd MILES ESTIMATE LIFE SQYD -YRS -----=------------------------------------------------- - - - - -- --------- - - - - -- OIL TREATMENT 0 $ .40 .00 $ 0 3 0 OIL SEAL 0 $ .70 .00 $ 0 4 0 SLURRY SEAL 194,640 $ .55 23.67 $ 107,052 5 973,200, CHIP SEAL 0 $ 2.20 .00 $ 0 6 1 0 THIN OVERLAY 4,595 $ 6.00 .55 $ 27,570 9 41,355 MEDIUM OVERLAY 0 $ 8.00 .00 $ 0 10 0 HEAVY OVERLAY 40,953 $12.00 4.08 $ 491,436 11 450,483 RECONSTRUCTION 0 $17.00 .00 $ 0 20 0 STRESS -LAYER (2) 51,520 $ .00 6.23 $ 0 PREP. REPAIRS (1) ----------------------------------------------------------------------- $ 78,257 - - - - -- ** TOTALS ** 240,188 28.30 $ 704,315 Loss of 1 Year Pavement System Life (Total Asphalt Pavement) Net Increase or Decrease in SYSTEM LIFE (SgYd- Years) Total System Replacement Value Recommended Budget for F.Y. 1995 PM Programs Recommended Program as per -cent of System Value 1.68% Total Area of System Streets (SgYds) Area (SgYds) Included in F.Y. 1995 M Programs Recommended Program as per -cent of System Area 9.54% 1,465,038 - 2,518,147 --------- - - - - -- - 1,053,109 --------- - - - - -- --------------- 41,871,320 S 704,315 2,518,147 240,188 Notes: (1) Assume repairs needed prior to surface treatments are 12.5% of the program cost not including reconstruction and stress la er. (2) Budget estimate for Stress -Layer is the only figure from tha item that is included in the TOTALS. Stress -Layer yarda a and mileage are included in the areas covered by the PM treatments. PAGE NO. 1 CityY of SLrato a 01/20/95 SLY STREET NAME R- -- From _______________To- ______ - -_ __SQ_YDS___ EST. COST 11730.0 ABDULLA WAY 1695 932 AFTON END 1940.0 AFTON CT 744 409 MONTROSE END 11710.0 ALLENDALE AVE 2682 1475 FRUITVALE END 6590.0 ARGONAUT DR N. 3751 2063 CHATEAU S. CHATEAU N. 8970.0 BAINTER AVE 399 219 AUSTIN C.L. @ CREEK 8980.0 BAINTER AVE 3403 1872 CITY LIMITS REDBERRY 8690.0 BARANGA LN 3089 1699 THREE OAKS END 11560.0 BEAUCHAMPS CT 583 321 BEAUCHAMPS END 11540.0 BEAUCHAMPS LN 5437 2990 PROSPECT CRAYSIDE 9560.0 BONNIE BRAE WY 2053 1129 MENDELSOHN MONTALVO 11570.0 BOWHILL CT 1133 623 BEAUCHAMPS END 7520.0 BRAEMAR CT 913 502 BRAEMAR END 11090.0 BROOKWOOD LN 1400 770 SARATOGA -SUNNY END 1430.0 BUCKINGHAM CT 459 252 PORTOS END 8050.0 BURGUNDY WAY 3117 1714 FRUITVALE GRANITE AVE 11590.0 BURNETT DR 2114 1163 PARKER RANCH BEAUCHAMPS 11530.0 CHIQUITA CT. 675 371 COMER END 8930.0 CITRUS LN 2219 1220 SARATOGA -LOS G END 2333.0 CLEMSON 650 358 VANDERBILT QUITO 2336.0 CLEMSON 4744 2609 VILLANOVA VANDERBILT 9850.0 COMER DR 3425 1884 ARROYO DE ARGU DIAMOND OAKS 11650.0 CONTINENTAL CIRCLE 3456 1901 PARKER RANCH END 2090.0 COX AVE 9120 5016 01%20%95 2 SLlURRYoSEALrat1995 STREET NAME RT.# From To __SQ- YDS... EST. COST -- - - - - -- -------------------------------- - - - - -- - - -- $ = = == -- - - - - -- -------------------------------- - - - - -- ----- - - - - -- - - -- PASEO PRESADA SARATOGA 2870.0 COX AVE 3363 1850 SARATOGA SARATOGA CREEK 11550.0 CRAYSIDE LN 750 413 BEAUCHAMPS END 2780.0 CYRIL PL 1200 660 SARATOGA CREEK END 1310.0 DAGMAR DR 1114 613 RONNIE CHRISTIE 5020.0 DE SANKA AVE 1533 843 CHERRY END 10640.0 DEBBIE LN 1213 667 SEVILLA, THELMA 11620.0 DIAMOND OAKS CT 1601 881 COMER END 7950.0 DOUGLASS LN 905 498 DURHAM END 8550.0 DOUGLASS LN 2138 1176 FRUITVALE BLACK WALNUT 8560.0 DOUGLASS LN 822 452 BLACK WALNUT KENOSHA 8570.0 DOUGLASS LN 2039 1121 KENOSHA NUTWOOD 8580.0 DOUGLASS LN 839 461 NUTWOOD TAOS 11740.0 EMANUEL CT 1116 614 ABDULLA END 260.0 EVANSOBEY 2814 1548 END 11690.0 FARR RANCH CT 1239 681 FARR RANCH END 11680.0 FARR RANCH RD 3332 1833 BURNETT END 3600.,0 FERNBROOK CT 1313 722 BROOKGLEN END 7840.0 GERALD - ZAPPELLI CT 533 293 SARATOGA -SUNNY END 7720.0 GERNEIL CT 656 361 JERRIES END 8060.0 GRANITE WY 678 373 BURGUNDY CHABLIS 8080.0 GRANITE WY 1800 990 CHABLIS RIESLING 8100.0 GRANITE WY 781 430 RIESLING ZINFANDEL PAGE NO. 3 01/20/95 City of Saratoa SLURRY SEAL - 19g95 - -EST. COST 847 787 426 1174 577 208 439 877 914 569 729 556 552 214 5341 431 607 936 378 952 21 417 1334 STREET NAME RT.# From To ..SQ YDS... 8110.0 GRANITE WY 1540 ZINFANDEL PINNACLE 8130.0 GRANITE WY 1430 PINNACLE CRISP 3620.0 GREENBROOK CT 774 BROOKGLEN END 7850.0 HERRIMAN AVE 2134 SARATOGA -SUNNY LEXINGTON 7870.0 HERRIMAN AVE 1049 CAMINO RICO SARATOGA VISTA 7875.0 HERRIMAN AVE 378 SARATOGA VISTA RIVER RANCH 7890.0 HERRIMAN AVE 799 RIVER RANCH BEAUMONT 7900.0 HERRIMAN AVE 1595 BEAUMONT LANNOY 7920.0 HERRIMAN AVE 1661 LANNOY JERRIES 7930.0 HERRIMAN AVE 1034 JERRIES SARATOGA 9835.0 HOUSTON CT 1325 END 6460.0 IDLEWOODCLN 1011 PIERCE END 5220.0 KNOLLWOOD DR 1003 MARILLA END 8990.0 LANCASTER RD .389 AUSTIN C.L. @ CREEK 178.0 LELAND CIRCLE 9711 CHESTER AVENUE END 7430.0 LOMOND CT 783 END 3610.0 LYNBROOKMCT 1104 BROOKGLEN END 10610.0 MANDARIN WY 1701 SEVILLA RUSSELL 11520.0 MONTALVO HEIGHTS CT 688 MONTALVO END 11510.0 MONTALVO HEIGHTS DR 1731 END 8505.0 MONTAUKTDDRLVO 39 END 7500.0 MORAYACT 759. BR AEMAR END 9240.0 NORTON 2425 - -EST. COST 847 787 426 1174 577 208 439 877 914 569 729 556 552 214 5341 431 607 936 378 952 21 417 1334 NO. 4 0PAGE 1/20/95 SLi YoSEAarat1995 STREET NAME RT.# From To ..SQ YDS... EST. COST ________ -------------------------------- - - - - -- ----- - - - - -- ==== $ BOLHMAN SIGAL 8210.0 ORIOLE RD 1716 944 VALLEY VISTA END 11640.0 PARKER RANCH CT 665 366 PARKER RANCH END 11660.0 PARKER RANCH RD 2787 1533 PROSPECT PROSPECT 6410.0 PIERCE RD 822 452 REGAN END 630.0 POLLARD RD 889 489 QUITO C.L. @ SAN TOM 1440.0 PORTOS PL 444 244 PORTOS DR END 2310.0 PURDUE 5710 3141 BAYLOR VILLANOVA 2435.0 RADOYKA DRIVE 411 226 LOLLY COURT CABERNET DR 670.0 RAVENMARILYDR 728 400 END 5910.0 ROBLE CT 765 421 VIA MADRONAS END 7700.0 ROSSMERE CT 987 543 SARATOGA END 4020.0 SARAGLEN CT 1453 799 SARAGLEN END 4000.0 SARAGLEN DR 9871 5429 SCULLY VIEWRIDGE 4010.0 SARAGLEN DR 1180 649 SARAGLEN VIEWRIDGE 10710.0 SARAHILLS DR 2369 1303 VERDE VISTA SARA VIEW 11600.0 SARATOGA HEIGHTS 4324 2378 TOLL GATE SARATOGA HEIGHT 11610.0 SARATOGA HEIGHTS 1296 713 SARATOGA HEIGHT PIERCE 10630.0 SEVILLA LN 3322 1827 DEBBIE MANDARIN 140.0 SHORT HILL CT 3067 1687 CHESTER END 11490.0 SPRINGBROOK LN 1362 749 SOBEY END 11630.0 STAR RIDGE CT 3813 2097 COMER END 11480.0 STONERIDGE DR 2287 1258 FIELDSTONE BANKMILL PAGE NO. 5 01/20/95 RT.# STREET NAME 2340.0 SWARTHMORE CLEMSON 10740.0 TAMWORTH AVE WOODWARD 10760.0 TAMWORTH AVE WOODWARD 5980.0 TEN OAK CT TEN OAK 2343.0 VANDERBILT VILLANOVA 582.0 VESSING COURT VESSING CIR 11670.0 VISTA ARROYO CT PARKER RANCH 480.0 WOODBANK WY QUITO 500.0 WOODBANK WY AMBLESIDE 7780.0 WORDEN WY SARATOGA * ** Total * ** City of Saratoga SLURRY SEAL - 1995 To ..SQ YDS... EST. COST ___________ ____ $ ____ 5735 3154 VILLANOVA 1078 593 VERDE VISTA 1056 581 SEATON 788 433 END 5649 3107 CLEMSON 639 351 END 1821 1002 END 1727 950 RANCHO LAS CIM 649 357 END 1127 620 END 194640 107052 PAGE NO. 1 City f Saratoga OVERLAY 01/20/95 THIN - 1995 STREET NAME RT.# From To ..SQ YDS... EST. COST -------- _ --- __________________ ___________ ____ $ 9350.0 OAK ST 1075 6450 KOMINA FOURTH 9355.0 OAK ST 1206 7236 FOURTH 8200.0 VALLEYIVISTA DR 1425 8550 ORIOLE FRUITVALE 8220.0 VALLEY VISTA DR 889 5334 ORIOLE MONTE.VISTA * ** Total * ** 4595 27570 0 PAGE NO. 01/20/95 RT.# 1 City of Saratoga MEDI& OVERLAY - 1995 STREET NAME From To ..SQ YDS... EST. COST * ** Total * ** 0 0 PAGE NO. 1 City of Saratogaa 01/20/95 HEAVY OVERLAY i 95 STREET NAME From COST ____RT_# _____ ______ __ __To ____- ________ __SQ_YDS___ __EST$ ____ 8410.0 FRUITVALE AVE 1607 19284 FARWELL BURGUNDY 8420.0 FRUITVALE AVE NB 1215 14580 BURGUNDY SAN MARCOS 8430.0 FRUITVALE AVE NB. 1959 23508 SAN MARCOS DOUGLASS 8440.0 FRUITVALE AVE NB 5835 70020 DOUGLASS MONTAUK 8450.0 FRUITVALE AVE NB 2280 27360 . MONTAUK ALLENDALE 8010.0 FRUITVALE AVE SB 2280 27360 ALLENDALE MONTAUK 8020.0 FRUITVALE AVE SB 5835 70020 MONTAUK DOUGLASS 8030.0 FRUITVALE AVE SB 3174 38088 DOUGLASS BURGUNDY 9745.0 PIERCE RD 1118 13416 OLD OAK 2346.0 QUITOUARRY 882 10584 BAYLOR PASEO LADO 2350.0 QUITO RD 1152 13824 PASEO LADO DEVON 2353.0 QUITO RD 2873 34476 DEVON CLEMSON 2356.0 QUITO RD 1419 17028 CLEMSON MARTHA 2360.0 QUITO RD 2687 32244 MCCOY 2363.0 QUITO RDA 4702 56424 MCCOY YORKTON 2366.0 QUITO RD 1935 23220 C.L. N /RR TRKS YORKTON * ** Total * ** 40953 491436 01/20/95 City of Saratoga PAGE 10 RECOMMENDED FULL PM PROGRAM BUDGET 1996 -------- - - - - -- ----------------- P- R- O- G- R- A- M---------------- -- I- M- P- A -C -T -- -PM- AREA UNIT COST LANE BUDGET ADDED RESTORED TREATMENT ---------------=--------------------------------------- SQ. YDS. $ /SgYd MILES ESTIMATE - - - - -- LIFE --------------- SQYD -YRS OIL TREATMENT 0 $ .41 .00 $ 0 3 0 OIL SEAL 0 $ .71 .00 $ 0 4 0 SLURRY SEAL 115,374 $ .56 12.30 $ 65,042 5 576,870 CHIP SEAL 0 $ 2.25 .00 $ 0 6 0 THIN OVERLAY 16,524 $ 6.15 1.57 $ 101,622 9 148,716 MEDIUM OVERLAY 0 $ 8.20 .00 $ 0 10 0 HEAVY OVERLAY 45,677 $12.30 4.64 $ 561,827 11 502,447 RECONSTRUCTION 0 $17.42 .00 $ 0 20 0 STRESS -LAYER (2) 38,222. $ .00 3.37 $ 0 PREP. REPAIRS ---------------------------------------------- (1) ------------------------------- $ 91,061 ** TOTALS ** ----------------------------------------------------------------------------- ----------------------------------------------------------------------------- 177,575 18.51 $ 819,552 1,228,033 Loss of 1 Year Pavement System Life (Total Asphalt Pavement) - 2,518,147 Net Increase or Decrease in SYSTEM LIFE (SgYd- Years) - 1,290,114 Total System Replacement Value $ 41,871,320 Recommended Budget for F.Y. 1996 PM Programs $ 819,552 Recommended Program as per -cent of System Value 1.96% Total Area of 'System Streets (S Yds)) 2,518,147 Area (SgYds) Included in F.Y. 1396 1'M Programs 177,575 Recommended Program as per -cent of System Area 7.05% Notes: (1) Assume repairs needed prior to surface treatments are 12.5% of the program cost not including reconstruction and stress la er. (2) Budget estimate for Stress -La er is the only figure from that item that is included in the TOTALS. Stress -Layer yarda a and mileage are included in the areas covered by the PM treatments. NO. 1 Saratoga 01PAGE /20/ 95 SLURRYo SEAL 1996 STREET NAME RT_# From To__ COST -_ __SQ_YDS___ __EST$ 1920.0 AFTON AVE 6294 3462 CARRICK KEVIN 1140.0 ALVARADO CT 759 417 BONNET END 8170.0 ANDREW CT 1689 929 CRISP END 2640.0 ANSLEY PL 930 512 EASTON END 1150.0 BONNET WY 1555 855 ALVARADO KODIAC 1170.0 BONNET WY 4646 2555 KODIAC DAGMAR 3390.0 BROOK LN 1792 986 BROOKRIDGE JOHNSON 3560.0 BROOKGLEN DR 1135 624 BROOKVIEW GREENBROOK 3570.0 BROOKGLEN DR 1114 613 GREENBROOK LYNBROOK 3580.0 BROOKGLEN DR 2709 1490 LYNBROOK FERNBROOK 3590.0 BROOKGLEN DR 678 373 FERNBROOK PROSPECT 3630.0 BROOKGLEN DR 5756 3166 BELLWOOD BROOKVIEW 3350.0 BROOKHAVEN DR 1173 645 JOHNSON BROOKRIDGE 3400.0 BROOKHAVEN DR 1668 917 BROOKGLEN BROOKRIDGE 3360.0 BROOKRIDGE DR 795 437 BROOKHAVEN BROOKNOLL 3380.0 BROOKRIDGE DR 1227 675 BROOKNOLL CT BROOK 9430.0 BUTANO TERRACE 879 483 VICKERY END 9040.0 CARNELIAN GLEN CT 3264 1795 SARATOGA -LOS G END 10160.0 CARNIEL AVE 4798 2639 465' W OF S SON WARDELL 8070.0 CHABLIS CT 876 482 GRANITE END 9470.0 CODY LN 1068 587 VICKERY END 7690.0 CRESTBROOK DR 2963 1630 SARATOGA BRAEMAR 8610.0 DONNA LN 1029 566 PAGE NO. 2 City of Saratoga SEAL - 1996 01/20/95 SLURRY STREET NAME RT.# From To ..SQ YDS... EST. COST -- - - - - -- -------------------- ------------ - - - - -- ----------- $ DOUGLASS END 11000.0 DORSEY WY 1632 898 MICHAELS END 1550.0 FORTUNA CT 2114 1163 HARLEIGH END 11100.0 FOURTH ST 3520 1936 BIG BASIN SPRINGER 5610.0 FREDRICKSBURG DR 2119 1165 FREDRICKSBURG COX 1540.0 HARLEIGH DR 1847 1016 FORTUNA END 1340.0 HARPER DR 2648 1456 DAGMAR END 1160.0 KODIAC PL 1302 716 BONNET END 2550.0 KOSICH DR 946 520 SARATOGA CREEK KOSICH CT 2570.0 KOSICH DR 1089 599 KOSICH CT OBRAD W. END 3978.0 LARCHMONT AVE 2519 1385 NORTHAMPTON SOMERVILLE 7180.0 LEXINGTON CT 1089 599 FRANKLIN CHALET 8490.0 MONTAUK CT 593 326 MONTAUK END 8470.0 MONTAUK DR 1521 837 FRUITVALE OKANOGAN 8480.0 MONTAUK DR 1916 1054 OKANOGAN MANTAUK COURT 8500.0 MONTAUK DR 1184 651 MONTAUK CT TAOS 400.0 MONTE VISTA DR 1168 642 MONTE WOOD N END 410.0 MONTE VISTA DR 2700 1485 MONTE WOOD SOUTH END 790.0 MONTPERE WAY 1881 1035 ALLENDALE MONTPERE CT 810.0 MONTPERE WAY 1895 1042 MONTPERE CT QUITO 4680.0 PLYMOUTH DR 1110 611 NEEDHAM HOLYOKE 4700.0 PLYMOUTH DR 1106 608 HOLYOKE NANTUCKET 4720.0 PLYMOUTH DR 1496 823 DORCHESTER NANTUCKET PAGE O. 3 City of Saratoga 01/20/95 SLURRY SEAL - 1996 STREET NAME RT_# From To-___ COST __SQ _YDS___ __EST$ 3900.0 PLYMOUTH DRIVE 1316 724 BROCKTON LANE NEEDHAM LANE 1710.0 PORTOS DR 3145 1730 HARLEIGH ALLENDALE 8090.0 RIESLING CT 1290 710 GRANITE END 1080.0 RIVERDALE CT 399 219 RIVERDALE END 6860.0 SCOTLAND DR 1155 635 GLEN BRAE LANARK 6870.0 SCOTLAND DR 1402 771 LANARK BONNIE RIDGE N 6880.0 SCOTLAND DR 1135 624 BONNIE RIDGE BUCKHAVEN N. 6890.0 SCOTLAND DR 1612 887 BUCKHAVEN N. CUMBERLAND 6920.0 SCOTLAND DR 1916 1054 CUMBERLAND GLASGOW 75.0 SERRAOAKS CT 1863 1025 ALLENDALE END 10620.0 SEVILLA LN 2292 1261 MANDARIN END 300.0 SOBEY MEADOWS CT 2589 1424 SOBEY RD END 8510.0 TAOS DR 3326 1829 MONTAUK OKANOGAN 9450.0 VICKERY PL 1458 802 VICKERY END 9050.0 WESTCOTT DR 1007 554 SARATOGA -LOS G END 1470.0 WESTOVER DR 2281 1255 PORTOS END 8105.0 ZINFANDEL CT 996 548 GRANITE END * ** Total * ** 115374 63456 PAGE NO. 1 City of Saratoa 01/20/95 THIN OVERLAY - 19g96 STREET NAME RT.# From To__ EST. COST _YDS___ __SQ __ 1800.0 DEVON AVE 1254 7524 UITO MC FARLAND 2080.0 DEVO AVE 4111 24666 MCFARLAND PASEO PRESADA 2110.0 DEVON AVE 4350 '26100 PASEO PRESADA MCFARLAND 7860.0 HERRIMAN AVE 3582 21492 LEXINGTON CAMINO RICO 1760.0 MCFARLAND AVE 3227 19362 SARATOGA DEVON * ** Total * ** 16524 99144 PAGE NO. 01/20/95 RT.# STREET NAME * ** Total * ** City of Saratoga MEDIUM OVERLAY I 96 To __SQ_YDS___ -- EST. COST PAGE NO. 1 City of Saratoga 01/20/95 HEAVY.OVERLAY - 1996 STREET NAME RT_# From To_ COST - -_ __SQ_YDS___ __EST$ 5370.0 PROSPECT RD 1860 22320 SARATOGA -SUNNY ATRIUM 5373.0 PROSPECT RD 2828 33936 ATRIUM COVINA 5380.0 PROSPECT RD 1244 14928 PLUMAS SARAGLEN 5383.0 PROSPECT RD 4880 58560 SARAGLEN SCULLY 5387.0 PROSPECT RD 4072 48864 SCULLY MILLER 5390.0 PROSPECT RD 3792 45504 MILLER KRISTE - 5393.0 PROSPECT RD 2464 29568 KRISTE TITUS 10110.0 PROSPECT RD 2725 32700 MARIA CITY LIMIT 10120.0 PROSPECT RD 6751 81012 VIA RONCOLE RAIL ROAD 10125.0 PROSPECT RD 3822 45864 SARATOGA - SUNNY VIA RONCOLE 610.0 QUITO RD 1160 13920 SOBEY N. END. POLLARD 620.0 QUITO RD 1080 12960 POLLARD MARSHALL 625.0 QUITO RD 1080 12960 MARSHALL POLLARD 740.0 QUITO RD 1488 17856. MARSHALL QUITO OAKS 760.0 QUITO RD 352 4224 QUITO OAKS RAVENWOOD 765.0 QUITO RD 540 6480 RAVENWOOD W. RAVENWOOD E. 770.0 QUITO RD 1143 13716 RAVENWOOD E. ALLENDALE 903.0 QUITO RD 1038 12456 ALLENDALE ESPADA 910.0 QUITO RD 1038 12456 ESPADA MONTPERE E. 920.0 QUITO RD 2062 24744 MONTPERE ASPESI 930.0 QUITO RD 258 3096 ASPESI RR TRACKS * ** Total * ** 45677 548124 01/20/95 City of Saratoga PAGE 1 RECOMMENDED FULL PM PROGRAM BUDGET 1997 -------- - - - - -- ----------------- P- R- O- G- R- A- M---------------- -- I- M- P- A -C -T -- -PM- AREA UNIT COST LANE BUDGET ADDED RESTORED TREATMENT ------------------------------------------------------- SQ. YDS. $ /SgYd MILES ESTIMATE - - - - -- LIFE --------------- SQYD -YRS OIL TREATMENT 0 $ .42 .00 $ 0 3 0 OIL SEAL 0 $ .73 .00 $ 0 4 0 SLURRY SEAL 35,494 $ .57 3.43 $ 20,231 5 177,470 CHIP SEAL 0 $ 2.31 .00 $ 0 6 0 THIN OVERLAY 0 $ 6.30 .00 $ 0 9 0 MEDIUM OVERLAY 0 $ 8.40 .00 $ 0 10 0 HEAVY OVERLAY 51,244 $12.60 5.51 $ 645,674 11 563,684 RECONSTRUCTION 0 $17.86 .00 $ 0 20 0 STRESS -LAYER (2) 9,019 $ .00 .67 $ 0 PREP. REPAIRS (1) ----------------------------------------------------------------------- $ 83,238 - - - - -- ** TOTALS ** 86,738 8.94 $ 749,143 741,154 Loss of 1 Year Pavement System Life (Total Asphalt Pavement) Net Increase or Decrease in SYSTEM LIFE (SgYd- Years) Total System Replacement Value Recommended Budget for F.Y. 1997 PM Programs Recommended Program as per -cent of System Value 1.73% Total Area of System Streets (S Yds)) Area (SgYds) Included in F.Y. 1897 1�M Programs Recommended Program as per -cent of System Area 3.44% Notes: - 2,518,147 - 1,776,993 --------- - - - - -- --------------- 43,310,548 749,143 2,518,147 86,738 (1) Assume repairs needed prior to surface treatments are 12.5% of the program cost not including reconstruction and stress layer. (2) Budget estimate for Stress -Layer is the only figure from that item that is included in the TOTALS. Stress -Layer yarda a and mileage are included in the areas covered by the PM trea ?ments. PAGE NO. 1 City of Saratoga 01/20/95 SLURRY SEAL - 1997 STREET NAME FromT SQ_YDS == = =RT_# = = == =____ == = == = =EST$ COST 1930.0 AFTON AVE 1505 828 KEVIN MONTROSE 6810.0 BLAUER DR 533 293 REGAN SARATOGA -SUNNY 1180.0 DAGMAR DR 3260 1793 FONTAINE END 11500.0 JAMESTOWN CT 563 310 PROSPECT END 3980.0 LARCHMONT AVE 1613 887 SCULLY NORTHAMPTON 1770.0 MCFARLAND AVE 1365 751 DEVON HEATH 1780.0 MCFARLAND AVE 3478 1913 HEATH PASEO PRESADA 1790.0 MCFARLAND AVE 4543 2499 PASEO PRESADA DEVON 1070.0 RIVERDALE DR 1621 892 ASPESI RIVERDALE CT 1230.0 RONNIE WY 2270 1249 PORTOS RANFRE 2140.0 SARATOGA AVE NB 6380 3509 BUCKNALL COX 2243.0 SARATOGA AVE NB 2127 1170 MCFARLAND COX 2160.0 SARATOGA AVE SB 2884 1586 WOODELL MELLON 2163.0 SARATOGA AVE SB 1136 625 SARATOGA GLEN MELLON 2166.0 SARATOGA AVE SB 1164 640 SARATOGA GLEN PALO OAKS 2170.0 SARATOGA AVE SB 1052 579 PALO OAKS COX * ** Total * ** 35494 19522 PAGE NO. 1 City of Saratoa 01/20/95 THIN OVERLAY - 19g97 STREET NAME RT.# From To * ** Total * ** ..SQ YDS... 3G EST. COST __ PAGE NO. 01/20/95 RT.# 1 City of Saratoga MEDIUM OVERLAY - 1997 STREET NAME From To ..SQ YDS... EST. COST * ** Total * ** 0 0 PAGE NO. 1 City of Saratogaa 01/20/95 HEAVY OVERLAY I 97 STREET NAME From To SQ_YDS COST == = =RT =# = = == == = == = =EST$ 40.0 ALLENDALE AVE 1973 23676 PORTOS DOLPHIN 50.0 ALLENDALE AVE 329 3948 CAMINO BARCO DOLPHIN 70.0 ALLENDALE AVE 3684 44208 CAMINO BARCO SERRAOAKS 80.0 ALLENDALE AVE 1316 15792 SERRAOAKS CHESTER 860.0 ALLENDALE AVE 1628 19536 VIA ALTO CHESTER 870.0 ALLENDALE AVE 826 9912 HARLEIGH VIA ALTO 880.0 ALLENDALE AVE 1501 18012 MONTPERE HARLEIGH 890.0 ALLENDALE AVE 2475 29700 LOQUAT MONTPERE 900.0 ALLENDALE AVE 1061 12732 ITO LOQUAT 35.0 ALLENDALE AVE EB & WB 971 11652 190 W /PORTOS PORTOS 5420.0 COX AVE 3346 40152 SEA GULL CUMBERLAND 9630.0 PIERCE RD 2173 26076 CONGRESS SPRIN CONGRESS HALL 9640.0 PIERCE RD 2093 25116 CONGRESS HALL VINTAGE 9650.0 PIERCE RD 4324 51888 VINTAGE SARATOGA HEIGH 9710.0 PIERCE RD 2129 25548 VIA REGINA PIKE 9720.0 PIERCE RD 2942 35304 PIKE SARAHILLS 2186.0 SARATOGA AVE 2028 24336 SARATOGA -LOS G PARK PLACE 2190.0 SARATOGA AVE 592 7104 PARK PLACE ORCHARD 2193.0 SARATOGA AVE 1148 13776 ORCHARD LA PALOMA 2196.0 SARATOGA AVE 3324 39888 LA PALOMA LUTHERIA 2200.0 SARATOGA AVE 933 11196 LUTHERIA SEAGRAVES 2203.0 SARATOGA AVE 1603 19236 SEAGRAVES JUNIPER 2206.0 SARATOGA AVE 6753 81036 PAGE NO. 2 01/20/95 City of Saratogaa97 HEAVY OVERLAY 1 STREET NAME == = =RT =# = = == FromT ===== _________ == SQ_YDS = == JUNIPER SHADOW OAKS W. 2210.0 SARATOGA AVE 2092 SHADOW OAKS W. HERRIMAN * ** Total * ** 51244 EST. COST 25104 614928 01/20/95 City of Saratoga PAGE 2 RECOMMENDED FULL PM PROGRAM BUDGET 1998 -------- - - - - -- ----------------- P- R- O- G- R- A- M---------------- -- I- M- P- A -C -T -- -PM- AREA UNIT COST LANE BUDGET ADDED RESTORED TREATMENT SQ. YDS. $ /SgYd MILES ESTIMATE LIFE SQYD -YRS ------------------------------------------------------- - - - - -- --------- - - - - -- OIL TREATMENT 0 $ .43 .00 $ 0 3 0 OIL SEAL 0 $ .74 .00 $ 0 4 0 SLURRY SEAL 427,501 $ .58 44.72 $ 249,767 5 2,137,505 CHIP SEAL 0 $ 2.36 .00 $ 0 6 0 THIN OVERLAY 0 $ 6.45 .00 $ 0 9 0 MEDIUM OVERLAY 19,168 $ 8.61 2.08 $ 165,036 10 191,680 HEAVY OVERLAY 20,922 $12.91 2.11 $ 270,207 11 230,142 RECONSTRUCTION 0 $18.30 .00 $ 0 20 0 STRESS -LAYER (2) 158,838 $ .00 17.41 $ 0 PREP. REPAIRS (1) ----------------------------------------------------------------------- $ 85,626 - - - - -- ** TOTALS ** 467,591 48.91 $ 770,636 ------------------------------------------------------------- ------------------------------------------------------------- Loss of 1 Year Pavement System Life (Total Asphalt Pavement) Net Increase or Decrease in SYSTEM LIFE (SgYd- Years) Total System Replacement Value Recommended Budget for F.Y. 1998 PM Programs Recommended Program as per -cent of System Value 1.78% Total Area of System Streets (SqYds) Area (SgYds) Included in F.Y. .1 98 M Programs Recommended Program as per -cent of System Area 18.57% Notes: 2,559,327 - 2,518,147 41,180 --------- - - - - -- --------------- $ 43,310,548 $ 770,636 2,518,147 467,591 (1) Assume repairs needed prior to surface treatments are 12.5% of the program cost not including reconstruction and stress la er. (2) Budget estimate for Stress -Layer is the only figure from thN item that is included in the TOTALS. Stress -Layer yarda a and mileage are included in the areas covered by the PM treatments. PAGE NO. 1 City of Saratoa 01/20/95 SLURRY SEAL - 19g98 STREET NAME RT_# From To____- ____ - -__ __SQ COST _YDS___ __EST$ 10.0 ALLENDALE AVE EB & WB 1696 933 FRUITVALE YERBA SANTA 20.0 ALLENDALE AVE EB & WB 4331 2382 YERBA SANTA HARLEIGH 30.0 ALLENDALE AVE EB & WB 5372 2955 HARLEIGH 1901W /PORTOS 2630.0 ANSLEY PL 831 457 EASTON 4450.0 ARDENACTYKA 516 284 END 4260.0 ARDMORELCT 522 287 MILLER END 6210.0 ARGONAUT DR 3289 1809 ARGONAUT CT REGAN 6200.0 ARGONAUT DR W. 1133 623 CHATEAU S. ARGONAUT CT 9900.0 ARROYO DE ARGUELLO 2158 1187 WARDELL VERDE MOOR 9920.0 ARROYO DE ARGUELLO 1690 930 VERDE MOOR HILLMOOR 9940.0 ARROYO DE ARGUELLO 1505 828 HILLMOOR KREISLER 9960.0 ARROYO DE ARGUELLO 1570 864 KREISLER ST JOAN 9980.0 ARROYO DE ARGUELLO 1316 724 ST JOAN LOWENA 10000.0 ARROYO DE ARGUELLO 1447 796 LOWENA NORADA 10020.0 ARROYO DE ARGUELLO 736 405 NORADA RR TRACKS 10250.0 ASHLEY CT 600 330 ASHLEY END 10220.0 ASHLEY WAY 1452 799 YOLO JEPSEN 10280.0 ASHLEY WY 2043 1124 CARNIEL END 4440.0 ASHTON CT 1047 576 MILLER END 3850.0 BACH CT 831 457 BROCKTON END 11290.0 BANK MILL RD 3588 1973 STONERIDGE HAYMEADOW 9153.0 BARKSDALE CT 639 351 JUNIPER END 1130.0 BONNET WY 2464 1355 PAGE NO. 2 City of Saratoga 01/20/95 SLURRY SEAL - 1998 STREET NAME _RT_# From To === QYDS___ ==== EST$ COST ___ CASA BLANCA ALVARADO 8950.0 BOUNTIFUL ACRES 2106 1158 AUSTIN END 7410.0 BRAEMAR DR 939 516 MERRIBROOK W OLD TREE 7420.0 BRAEMAR DR 1390 765 MERRIBROOK E. LOMOND 7440.0 BRAEMAR DR 1303 717 LOMOND MERRIBROOK W. 7480.0 BRAEMAR DR 1028 565 MERRIBROOK E. CRESTBROOK 7490.0 BRAEMAR DR 1991 1095 CRESTBROOK MORAY COURT 7510.0 BRAEMAR DR 1353 744 BRAEMAR CT MORAY 7530.0 BRAEMAR DR 964 530 BRAEMAR CT SCOTLAND 3800.0 BROCKTON LN 1414 778 BROOKGLEN HOMES 3820.0 BROCKTON LN 1455 800 HOMES RODONI 3840.0 BROCKTON LN 1107 609 RODONI BACH COURT 3860.0 BROCKTON LN 1401 771 BACH MILLER 3870.0 BROCKTON LN 1881 1035 MILLER CAMBRIDGE 3880.0 BROCKTON LN 1045 575 CAMBRIDGE PLYMOUTH DRIVE 3790.0 BROOKGLEN CT 1359 747 BROCKTON END 3760.0 BROOKGLEN DR 1328 730 GUNTHER BELLWOOD 3780.0 BROOKGLEN DR 1217 669 GUNTHER BROCKTON 3370.0 BROOKNOLL CT 560 308 BROOK END 3540.0 BROOKVIEW DR 1151 633 WOODSIDE PALMTAG 3550.0 BROOKVIEW DR 1209 665 PALMTAG BROOKGLEN DR 3660.0 BROOKVIEW DR 3174 1746 WOODSIDE TITUS 6940.0 BUCKHAVEN LN 3758 2067 SCOTLAND SCOTLAND PAGE NO. 3 City of Saratoga 01/20/95 SLURRY SEAL - 1998 STREET NAME RT_# From To__ COST -_ __SQ _YDS___ __EST$ 7280.0 CAMINO RICO 1452 799 . MERRICK SARATOGA VISTA 4410.0 CANDY CT 1017 559 MILLER END .10270.0 CARNIEL CT 483 266 ASHLEY END 7190.0 CHALET LN 4913 2702 LEXINGTON LEXINGTON 6160.0 CHATEAU DR 507 279 WINTER CHATEAU CT 6180.0 CHATEAU DR 3111 1711 CHATEAU CT SHADOW MTN 6190.0 CHATEAU DR 1369 753 SHADOW MTN ARGONAUT 6560.0 CHATEAU DR N. 3173 1745 WOODMONT WINTER 5010.0 CHERRY LN 3425 1884 LIDO DE SANKA 90.0 CHESTER AVE 2770 1524 ALLENDALE ARCADIA PALMS 160.0 CHESTER AVE 1607 884 TEN ACRES VIA TESORO 5650.0 CHEVERLY CT 918 505 FREDRICKSBURG END 3040.0 COLUMBINE CT 627 345 SHUBERT END 3200.0 COUNTRY LN 2856 1571 TITUS CNTRY SQUIRE W 3220.0 COUNTRY SQUIRE LN 1137 625 CNTRY SQUIRE W CNTRY SQUIRE CT 3240.0 COUNTRY SQUIRE LN 3036 1670 TITUS S. END CNTRY SQUIRE C 3210.0 COUNTRY SQUIRE WY 543 299 CNTRY SQUIRE LN END 6510.0 CRAIGEN CIRCLE 3896 2143 CHATEAU REGAN 6145.0 CUMBERLAND DR 1533 843 VIA ESCUELA WINTER 5030.0 DE SANKA AVE 1427 785 CHERRY SEA GULL 10470.0 DEBBIE LN 540 297 THELMA RUSSELL 11340.0 DEEPWELL CT 452 249 HAYMEADOW END 10940.0 DEERPARK CT 591 325 PAGE NO. 4 City of Saratoga 01/20/95 SLURRY SEAL - 1998 STREET NAME ____RT_# ____ From _______ ____ ___ _To_- ________ -__ __SQ_YDS___ __EST$ COST LYNDE END 2990.0 DEHAVILLAND CT 1419 780 DEHAVILLAND END 2950.0 DEHAVILLAND DR 576 317 COX SHUBERT E END 2960.0 DEHAVILLAND DR 3128 1720 SHUBERT E. END ANZA 2980.0 DEHAVILLAND DR 3073 1690 ANZA DEHAVILLAND CT 3000.0 DEHAVILLAND DR 1045 575 DEHAVILLAND CT SHUBERT W. END 3010.0 DEHAVILLAND DR 649 357 SHUBERT W END COX 7940.0 DOUGLASS LN 3348 1841 DURHAM SHADOW OAKS 8590.0 DOUGLASS IN 1815 998 TAOS DONNA 3940.0 EDINA LANE 1683 926 SOLANA DRIVE LARCHMONT AVE 4210.0 ELISA AVE 2673 1470 SCULLY TERRENCE 8710.0 FARWELL AVE 1049 577 SARATOGA -LOS G FARWELL COURT 8730.0 FARWELL AVE 3244 1784 FARWELL CT WILD OAK 11120.0 FOURTH ST 126 69 SPRINGER PAUL 7160.0 FRANKLIN AVE 2171 1194 HAMMONS LEXINGTON 5600.0 FREDRICKSBURG CT 540 297 FREDRICKSBURG END 7080.0 GLEN BRAE DR 1573 865 BEAUMONT BRIAR 7100.0 GLEN BRAE DR 1137 625 BRIAR ALDER 5070.0 GOLETA AVE W. END 2121 1167 GOLETA CT SEA GULL 5060.0 GOLETA CT 417 229 GOLETA END 10140.0 GREENORTH W LN 2040 1122 SOUTH 2750.0 HARGRAVE WY 1496 823 SARATOGA CRK DR EASTON 830.0 HARLEIGH DR 3718 2045 PEREGO END PAGE NO. 5 City of Saratoa 01/20/95 SLURRY SEAL - 19g98 STREET NAME RT.# - - -- From--------------- To------- - - - - -- ..=- EST. COST -------- ----- - -- -- - - --- - - - -- 11300.0 HAYMEADOW DR 179 98 BANK MILL DEEPWELL 11310.0 HAYMEADOW DR 966 531 DEEPWELL LUMBERTOWN 11320.0 HAYMEADOW DR 1020 561 LUMBERTOWN END 9010.0 HORSESHOE DR N. 5648 3106 SARATOGA -LOS G HORSESHOE CT 9015.0 HORSESHOE DR S. 1866 1026 HORSESHOE BELLA VISTA 9030.0 HORSESHOE DR S. 583 321 BELLA VISTA SARATOGA -LOS G 10230.0 JEPSEN CT 630 347 ASHLEY END 7730.0 JERRIES DR 2397 1318 GERNEIL JUNE 3320.0 JOHNSON 910 501 PROSPECT BROOK 3330.0 JOHNSON 2658 1462 BROOK BROOKHAVEN 3340.0 JOHNSON 667 367 BROOKHAVEN CITY. LIMIT 9145.0 JUNIPER LN 1050 578 LOVELAND SARATOGA 9150.0 JUNIPER LN 1207 664 BARKSDALE LOVELAND 6310.0 KILBRIDE DR 1210 666 MILJEVICH REGAN 6780.0 KILBRIDE DR 964 530 GLASGOW MILJEVICH 5170.0 KIRKDALE DR 2006 1103 KIRKMONT KNOLLWOOD 5160.0 KIRKMONT DR 1505 828 SARATOGA -SUNNY ATRIUM 5165.0 KIRKMONT DR 1862 1024 ATRIUM CIRCLE KIRKDALE 5363.0 KIRKMONT DR 3022 1662 KIRKBROOK KIRKDALE 5190.0 KNOLLWOOD DR 1209 665 DE SANKA KIRKBROOK 6090.0 LA VISTA CT 633 348 LA VISTA END 6060.0 LA VISTA DR 829 456 JUNIPERO PALERMO 6080.0 LA VISTA DR 1595 877 PAGE NO. 01/20/95 RT.# 3 City of Saratoga SLURRY SEAL - 1998 STREET NAME From To ..SQ YDS... cl: EST. COST PALERMO LA VISTA CT 4470.0 LADERA CT 1062 584 MILLER END 7910.0 LANNOY CT 790 435 HERRIMAN END 6270.0 LJEPAVA DR 2435 1339 HICKORY REGAN 6290.0 LJEPAVA DR 1918 1055 HICKORY HILL SHADOW MTN 11330.0 LUMBERTOWN IN 1837 1010 HAYMEADOW END 10900.0 LYNDE AVE 1821 1002 REID LYNDE CT 10930.0 LYNDE AVE 532 293 DEERPARK END 10910.0 LYNDE CT 852 469 LYNDE END 4390.0 MABEL CT 1017 559 MILLER END 10130.0 MANOR DR 2460 1353 SARATOGA -SUNNY GREENMEADOW 5250.0 MARILLA CT 1430 787 MARILLA END 650.0 MARILYN LN 609 335 MARSHALL END 660.0 MARILYN IN 1313 722 MARSHALL RAVENWOOD 640.0 MARSHALL IN 4738 2606 QUITO MARILYN 2330.0 MCCOY AVE 2766 1521 VILLANOVA QUITO 9620.0 MENDELSOHN LN 2328 1280 SARATOGA -LOS G PIEDMONT 7460.0 MERRIBROOK CT 678 373 MERRIBROOK DR END 7450.0 MERRIBROOK DR E. 2053 1129 BRAEMAR MERRIBROOK CT 7470.0 MERRIBROOK DR W. 5911 3251 MERRIBROOK CT BRAEMAR 10990.0 MICHAELS DR 1848 1016 DORSEY END 6300.0 MILJEVICH DR 2728 1500 SHADOW MTN KILBRIDE 3100.0 MILLER AVE 1332 733 COX BROCKTON PAGE NO. 7 City of Saratoga 01/20/95 SLURRY SEAL - 1998 STREET NAME RT_# From To- ____-- -___ -- __SQ COST _YDS___ EST. 4740.0 MILLER AVE 4777 2627 DORCHESTER BROCKTON 3910.0 NEEDHAM LANE 1899 1044 PLYMOUTH DRIVE LARCHMONT AVE 3060.0 NEWHOUSE CT 657 361 SHUBERT END 1280.0 OAHU LN 1712 942 WENDY END 4160.0 OAKHAVEN DR 3301 1816 VIEWOAK SCULLY 2580.0 OBRAD DR 4111 2261 E END @ KOSICH W END @ KOSICH 7380.0 OLD TREE WY 4371 2404 HOWEN BRAEMAR 6070.0 PALERMO CT 621 342 LA VISTA END 3740.0 PALMTAG DR 4811 2646 BELLWOOD BROOKVIEW 2830.0 PALO OAKS CT 1567 862 SARATOGA END 10400.0 PARAMOUNT DR 4257 2341 SARATOGA -SUNNY STEWART 10410.0 PARAMOUNT DR 1056 581 STEWART RICE 10420.0 PARAMOUNT DR 594 327 RICE END 840.0 PEREGO WY 1793 986 END 6415.0 PIERCERRDIGH 1303 717 REGAN REGAN 6440.0 PIERCE RD 1050 578 WOODMONT PIERCE CT 6450.0 PIERCE RD 1394 767 WOODMONT IDLEWOOD 6470.0 PIERCE RD 3897 2143 IDLEWOOD REGAN 4040.0 PLUMAS DR 840 462 PAMPAS PROSPECT 1300.0 PORTOS DR 1517 834 WENDY RONNIE 2800.0 RALEIGH PL 1161 639 SARATOGA CREEK END 6330.0 REGAN LN 1242 683 KILBRIDE LJEPAVA 6420.0 REGAN LN 1908 1049 PAGE NO. 8 City of Saratoga' SEAL - 1998 01/20/95 SLURRY STREET NAME RT_# From To______- EST. COST _ -____ __SQ _YDS___ PIERCE COX 10430.0 RICE CT 1130 622 PARAMOUNT END 7880.0 RIVER RANCH CIR 1738 956 HERRIMAN END 3830.0 RODONI CT 1107 609 ' BROCKTON END 1210.0 RONNIE WY 2467 1357 DAGMAR PORTOS 10500.0 RUSSELL CT 550 303 RUSSELL END 10480.0 RUSSELL LN 2713 1492 DEBBIE MANDARIN 10490.0 RUSSELL LN 1570 864 MANDARIN RUSSELL COURT 10510.0 RUSSELL LN 1970 1084 RUSSELL CT SARA VIEW 7310.0 SARATOGA VISTA AVE 4378 2408 HERRIMAN SARATOGA VISTA 7320.0 SARATOGA VISTA AVE 1871 1029 SARATOGA VISTA THELMA 3962.0 SCULLY AVE 4880 2684 LARCHMONT NORTHAMPTON 3985.0 SCULLY AVE 1331 732 NORTHAMPTON ELISA AVENUE 3990.0 SCULLY AVE 1232 678 ELISA AVENUE SARAGLEN 4790.0 SEA GULL 1019 560 SEA GULL END 4765.0 SEA GULL WY 596 328 COX YUBA 4780.0 SEA GULL WY 1496 823 YUBA COURT SEA GULL COURT 4800.0 SEA GULL WY 2434 1339 SEA GULL CT KARN S. END 4810.0 SEA GULL WY 1307 719 YARN PUENTE 4830.0 SEA GULL WY 1011 556 PUENTE GOLETA E. END 3080.0 SHUBERT CT 654 360 SHUBERT END 3030.0 SHUBERT DR 1437 790 DEHAVILLAND E. COLUMBINE 3050.0 SHUBERT DR 1063 585 COLUMBINE NEWHOUSE PAGE NO. 01/20/95• 9 City of Saratoga SLURRY SEAL - 1998 STREET NAME RT.# From To ..SQYDS... EST. COST ________ ____ $ 3070.0 SHUBERT DR 1034 569 NEWHOUSE SHUBERT CT 3090.0 SHUBERT DR 986 542 SHUBERT CT DEHAVILLAND WAY 3920.0 SOLANA DRIVE 2053 1129 LARCHMONT AVE EDINA LANE 3930.0 SOLANA DRIVE 1060 583 EDINA LANE END 4510.0 SOMERVILLE DR 924 508 LARCHMONT WALDEN 10440.0 STEWART CT 1130 622 PARAMOUNT END 5110.0 TED AVE 1612 887 ZORKA 5120.0 TED AVEGULL 761 419 ZORKA LEUTAR COURT 210.0 TEN ACRES CT 1457 801 TEN ACRES END 7215.0 THELMA AVE 5258 2892 SARATOGA -SUNNY HAMMONS 7220.0 THELMA AVE 2467 1357 SARATOGA VISTA HAMMONS 10460.0 THELMA AVE 674 371 SARATOGA -SUNNY DEBBIE 3160.0 TITUS AVE 2491 1370 BELLWOOD NORTHAMPTON 3170.0 TITUS AVE 2676 1472 NORTHAMPTON BROOK VIEW 3180.0 TITUS AVE 1307 719 BROOK VIEW CNTRY SQUIRE SO 3190.0 TITUS AVE 4099 2254 CNTRY SQUIRE SO CNTRY SQUIRE NO 3250.0 TITUS AVE 633 348 CNTRY SQ LN N PROSPECT 11370.0 TOLL GATE RD 2619 1440 BOUGAINVILLEA SARATOGA HEIGHT 1570.0 TWAIN CT 933 513 MANTECA END 10650.0 VERDE VISTA LN 637 350 SARATOGA -SUNNY PRUNE BLOSSOM 10660.0 VERDE VISTA LN 1139 626 PRUNE BLOSSOM VERDE COURT 10670.0 VERDE VISTA LN 1184 651 VERDE COURT TAMWORTH 10680.0 VERDE VISTA LN 2668 1467 PAGE NO. 10 City of Saratoga 01/20/95 SLURRY SEAL - 1998 STREET NAME RT_# From _ _To____- ______ -_ __SQ_YDS___ __EST$ COST TAMWORTH VERDE VISTA CT 10700.0 VERDE VISTA LN 1192 656 VERDE VISTA CT SARAHILLS 5810.0 VIA ARRIBA DR 1320 726 VIA CRECENTE VIA ARRIBA CT 5830.0 VIA ARRIBA DR 2933 1613 VIA ARRIBA CT VIA RANCHERO 5840.0 VIA ARRIBA DR 1137 625 VIA RANCHERO VIA MONTE 7570.0 VIA BLANC CT 1203 662 VIA GRANDE END 5800.0 VIA CRESCENTE CT 933 513 VIA ARRIBA END 6140.0 VIA ESCUELA DR 1542 848 CUMBERLAND END 7590.0 VIA GRANDE CT 864 475 VIA GRANDE END 7640.0 VIA MONTE DR 2171 1194 GLEN BRAE VIA MADRONAS 7650.0 VIA MONTE DR 2561 1409 VIA MADRONAS VIA ARRIBA 5850.0 VIA RANCHERO DR 2710 1491 VIA ARRIBA VIA RANCHERO 5870.0 VIA RANCHERO DR 2358 1297 VIA RANCHERO VIA REAL 5770.0 VIA REAL DR 2878 1583 GLEN BRAE VIA MADRONAS 5780.0 VIA REAL DR 1390 765 VIA MADRONAS VIA RANCHERO 5790.0 VIA REAL DR 1272 700 VIA RANCHERO VIA CRECENTE 10025.0 VIA RONCOLE 1102 606 RR TRACKS GRANADA 10040.0 VIA RONCOLE 941 518 GRANADA MEADOW OAK 10070.0 VIA RONCOLE 888 488 MEADOW OAK RITANA 10080.0 VIA RONCOLE 1583 871 RITANA MAUREEN 10090.0 VIA RONCOLE 1131 622 MAUREEN PROSPECT 9420.0 VICKERY AVE 1225 674 LOMITA BUTANO TERR 9440.0 VICKERY AVE 3905 2148 BUTANO VICKERY PL PAGE NO. 11 City of Saratoa 01/20/95 SLURRY SEAL - 19g98 STREET NAME RT.# From ------ To------- - - - - -- ..SQ YDS... EST. COST __ -------- _ ____ $ ____ 9460.0 VICKERY AVE 682 375 VICKERY PL CODY 9480.0 VICKERY AVE 1599 879 CODY SARATOGA -LOS G 4520.0 WALDEN CT 921 507 SOMERVILLE END 10190.0 WARDELL CT 2466 1356 WARDELL END 8740.0 WILD OAK WY 1947 1071 FARWELL VERSAILLES 8745.0 WILD OAK WY 583 321 VERSAILLES END 5580.0 WILLIAMSBURG LN 4822 2652 FREDRICKSBURG E FREDRICKSBURG W 6540.0 WOODMONT DR 1720 946 CHATEAU PIERCE 3700.0 WOODSIDE CT 1113 612 WOODSIDE END 3490.0 WOODSIDE DR 703 387 PROSPECT MELLOWOOD 3510.0 WOODSIDE DR 4115 2263 MELLOWOOD MELLOWOOD 3530.0 WOODSIDE DR 1270 699 MELLOWOOD BROOKVIEW 3670.0 WOODSIDE DR 2592 1426 BROOKVIEW WOODSIDE CT 3710.0 WOODSIDE DR 2993 1646 WOODSIDE CT BELLWOOD 10210.0 YOLO DR 737 405 WARDELL ASHLEY 5130.0 ZORKA AVE 2997 1648 TED SEA GULL * ** Total * ** 427501 235126 PAGE NO. 1 01/20/95 City of Saratoga THIN OVERLAY - 1998 STREET NAME == = =RT =# = = == FromTo SQ YDS ____ == _= == * ** Total * ** 0 EST. COST A PAGE NO. 1 City of Saratoga998 01/20/95 MEDIUM OVERLAY 1 STREET NAME RT_# From To____ COST __SQ _YDS___ __EST$ 2303.0 BAYLOR 555 4440 Q UITO PURDUE 2306.0 BAYLOR 4720 37760 PURDUE VILLANOVA 8770.0 FARWELL AVE 1104 8832 EL PUENTE WILD OAK 8780.0 FARWELL AVE 1432 11456 FRUITVALE EL PUENTE 9520.0 MONTALVO RD 2505 20040 HILL MONTALVO HGTS D 9530.0 MONTALVO RD 2484 19872 MONTALVO HGTS D END 1500.0 PORTOS DR 1644 13152 HARLEIGH MYREN 7330.0 THELMA AVE 1336 10688 SARATOGA VISTA BEAUMONT 2312.0 VILLANOVA 319 2552 BAYLOR END 2314.0 VILLANOVA 612 4896 BAYLOR PURDUE 2317.0 VILLANOVA 602 4816 PURDUE VANDERBILT 2320.0 VILLANOVA 633 5064 VANDERBILT CLEMSON 2323.0 VILLANOVA 612 4896 CLEMSON SWARTHMORE 2326.0 VILLANOVA 610 4880 SWARTHMORE MCCOY * ** Total * ** 19168 153344 PAGE NO. 1 City of Saratoga 01/20/95 HEAVY OVERLAY - 1998 STREET NAME RT_# From To-- EST. COST __SQ_YDS___ ______ -___- 2180.0 SARATOGA AVE 1420 17040 VIA MONTE SCOTLAND 2183.0 SARATOGA AVE 5152 61824 SCOTLAND CRESTBROOK 2213.0 SARATOGA AVE 1685 20220 HERRIMAN SHADOW OAKS E. 2216.0 SARATOGA AVE 5323 63876 SHADOW OAKS E. ROSSMERE 2220.0 SARATOGA AVE 1369 16428 ROSSMERE CRESTBROOK 2150.0 SARATOGA AVE SB 2860 34320 C.L. N KOSICH KOSICH 2223.0 SARATOGA AVE NBND 3113 37356 CRESTBROOK 467 N /CRESTBRO * ** Total * ** 20922 251064 01/20/95 City of Saratoga PAGE 3 RECOMMENDED FULL PM PROGRAM BUDGET 1999 -------- - - - - -- ----------------- P- R- O- G- R- A- M---------------- -- I- M- P- A -C -T -- -PM- AREA UNIT COST LANE BUDGET ADDED RESTORED TREATMENT SQ. YDS. $ /SgYd MILES ESTIMATE LIFE SQYD -YRS ------------------------------------------------------- - - - - -- --------- - - - - -- OIL TREATMENT 0 $ .44 .00 $ 0 3 0 OIL SEAL 0 $ .76 .00 $ 0 4 0 SLURRY SEAL 329,367 $ .59 33.77 $ 197,243 5 1,646,835 CHIP SEAL 0 $ 2.42 .00 $ 0 6 0 THIN OVERLAY 0 $ 6.61 .00 $ 0 9 0 MEDIUM OVERLAY 0 $ 8.82 .00 $ 0 10 0 HEAVY OVERLAY 27,915 $13.23 3.60 $ 369,535 11 307,065 RECONSTRUCTION 0 $18.76 .00 $ 0 20 0 STRESS -LAYER (2) 138,021 $ .00 13.87 $ 0 PREP. REPAIRS (1) ----------------------------------------------------------------------- $ 70,847 - - - - -- ** TOTALS ** 357,282 37.37 $ 637,625 1,953,900 Loss of 1 Year Pavement System Life (Total Asphalt Pavement) Net Increase or Decrease in SYSTEM LIFE (SgYd- Years) - 2,518,147 --------- - - - - -- - 564,247 Total System Replacement Value $ 43,310,548 Recommended Budget for F.Y. 1999 PM Programs $ 637,625 Recommended Program as per -cent of System Value 1.47% Total Area of System Streets (SgYds� 2,518,147 Area (SgYds) Included in F.Y. 1999 M Programs 357,282 Recommended Program as per -cent of System Area 14.19% Notes: (1) Assume repairs needed prior to surface treatments are 12.5% of the program cost not including reconstruction and stress layer. (2) Budget estimate for Stress -Layer is the only figure from that item that is included in the TOTALS. Stress -Layer yarda a and mileage are included in the areas covered by the PM trea ?ments. PAGE NO. 1 City of Saratoga 01/20/95 SLURRY SEAL - 1999 STREET NAME RT.# - - -- From--------------- To - - -- ..SQ YDS... EST. COST -- - - - - -- --- - - - - -- ----- - - - - -- - - -- $ 1590.0 ALCOTT WY 1804 992 MANTECA DOLPHIN 120.0 APRICOT HILL CT 1086 597 CHESTER END 9860.0 ARROYO DE ARGUELLO 4054 2230 COMER CORTE DE ARGUE 9880.0 ARROYO DE ARGUELLO 4021 2212 CORTE D ARGUELL WARDELL 10240.0 ASHLEY WAY 1170 644 JEPSEN ASHLEY CT 10260.0 ASHLEY WAY 1126 619 ASHLEY CT CARNIEL 7040.0 BEAUMONT AVE 946 520 EDINBURGH KILBRIDE 7050.0 BEAUMONT AVE 962 529 KILBRIDE GLASGOW 7335.0 BEAUMONT AVE 1965 1081 THELMA GLEN BRAE 6500.0 BLAUER DR 5782 3180 CHATEAU REGAN 5720.0 BLYTHE CT 1185 652 CUMBERLAND END 7250.0 CALLE TACUBA 1448 796 SARATOGA VISTA MERRICK 7270.0 CALLE TACUBA 2988 1643 MERRICK CAMINO RICO 7290.0 CAMINO RICO 865 476 CALLE TACUBA MERRICK 7300.0 CAMINO RICO 1049 577 HERRIMAN CALLE TACUBA 11160.0 CANYON VIEW DR 2698 1484 ELVA FOURTH 5490.0 CARNIEL AVE 617 339 SARATOGA -SUNNY BLUE MEADOW 10290.0 CARNIEL AVE 1254 690 ASHLEY WARDELL 10150.0 CARNIEL AVENUE 1912 1052 SARATOGA -SUNNY 465' WEST 6480.0 CHATEAU DR 1827 1005 CRAIGEN REGAN 6490.0 CHATEAU DR 1920 1056 BLAUER CRAIGEN 6520.0 CHATEAU DR 1613 887 ARGONAUT BLAUER 6530.0 CHATEAU DR N. 1427 785 PAGE NO. 2 City of Saratoa - 01/20/95 SLURRY SEAL 19g99 STREET NAME RT.# From To ..SQ YDS... EST. COST WOODMONT ARGONAUT 170.0 CHESTER AVE 4166 2291 VIA TESORO SOBEY ROAD 9790.0 CHIQUITA WY 739 406 PIERCE PADERO 9840.0 COMER DR 1501 826 PIERCE ARROYO DE ARGU 9870.0 CORTE DE ARGUELLO 520 286 ARROYO DE ARGU END 2940.0 COX AVE 2261 1244 SARATOGA CREEK DEHAVILLAND 5423.0 COX AVE 1879 1033 CUMBERLAND GLEN ARBOR 5430.0 COX AVE 1283 706 GLEN ARBOR CT WOODMONT 5440.0 COX AVE 2672 1470 WOODMONT IONE 5450.0 COX AVE 1307 719 IONE LIKA 5460.0 COX AVE 1521 837 LIKA REGAN 5470.0 COX AVE 1299 714 REGAN FREDRICKSBURG 5480.0 COX AVE 2310 1271 FREDRICKSBURG SARATOGA -SUNNY 1200.0 DAGMAR DR 1081 595 FONTAINE RONNIE 1310.0 DAGMAR DR 1114 613 RONNIE CHRISTIE 1330.0 DAGMAR DR 1114 613 CHRISTIE HARPER 1350.0 DAGMAR DR 1192 656 HARPER WARD 1370.0 DAGMAR DR 1139 626 WARD HOLIDAY 5200.0 DE SANKA AVE 2491 1370 KNOLLWOOD SEA GULL 1600.0 DOLPHIN DR 2109 1160 ALCOTT HARLEIGH 1610.0 DOLPHIN DR 1110 611 ALLENDALE ALCOTT 8600.0 DOUGLASS LN 2044 1124 DONNA END 3972.0 DOVER CT 729 401 NORTHAMPTON END PAGE NO. 3 City of Saratoga 01/20/95 SLURRY SEAL - 1999 RT.# STREET NAME From To_____________ __SQ COST _YDS___ EST. 1890.0 DUNDEE AVE 1550 853 PASEO PRESADA CARRICK 2010.0 DUNDEE AVE 1336 735 MCDOLE KEVIN 2020.0 DUNDEE AVE 1336 735 MCDOLE PASEO PRESADA 7960.0 DURHAM CT 1134 624 DOUGLASS END 6740.0 EDINBURGH DR 594 327 HAMMONS GLASGOW 6770.0 EDINBURGH DR 4301 2366 BEAUMONT HAMMONS 8760.0 EL PUENTE WY 1940 1067 VERSAILLES FARWELL 5590.0 FREDRICKSBURG DR 1008 554 WILLIAMSBURG E FREDRICKSBURG 5620.0 FREDRICKSBURG DR 609 335 COX WILLIAMSBURG W 5630.0 FREDRICKSBURG DR 1181 650 WILLIAMSBURG W SUMNER 5640.0 FREDRICKSBURG DR 1122 617 SUMNER CHEVERLY 5660.0 FREDRICKSBURG DR 693 381 CHEVERLY SHERIDAN 5680.0 FREDRICKSBURG DR 1100 605 SHERIDAN WILLIAMSBURG E 6630.0 GLASGOW DR 1883 1036 SHADOW MTN _ KILBRIDE 6640.0 GLASGOW DR 1402 771 KILBRIDE EDINBURGH 6650.0 GLASGOW DR 3758 2067 EDINBURGH ARGONNE 6660.0 GLASGOW DR 1081 595 ARGONNE MILJEVICH 7060.0 GLASGOW DR 3260 1793 BEAUMONT SHADOW MTN 7070.0 GLASGOW DR 1361 749 SCOTLAND BEAUMONT 7120.0 GLEN BRAE DR 1232 678 ALDER HAMMONS 5050.0 GOLETA AVE E. END 4193 2306 SEA GULL GOLETA CT 7130.0 HAMMONS AVE 1899 1044 GLEN BRAE THELMA 7140.0 HAMMONS AVE 1254 690 PAGE 4 SLi KYoS SAL 20%95 1999 STREET NAME RT.# From To ..SQ YDS... EST. COST ---- ____ _ _ _--- ___________ ____ $ FRANKLIN THELMA 1660.0 HARLEIGH DR 1200 660 ORLEANS RICHLIEU 1960.0 HEATH ST 3844 2114 MC FARLAND HEATH 9930.0 HILLMOOR DR 2427 1335 ARROYO DE ARGU END 3810.0 HOMES DR 2109 1160 BROCKTON COX 6010.0 JACCARANDA CT 1014 558 TEN OAK END 6040.0 JUNIPERO WY 2050 1128 TEN OAK LA VISTA 6050.0 JUNIPLEARVIWTA 1349 742 END 8640.0 KENOSHA CT 805 443 'DOUGLASS MINOCQUA 1970.0 KEVIN ST 1139 626 AFTON DUNDEE 5210.0 KNOLLWOOD DR 1830 1007 DE SANKA MARILLA 6100.0 LA VISTA DR 1170 644 LA VISTA CT VIA ESCUELA 6970.0 LANARK LN 5694 3132 GLEN BRAE SCOTLAND 3950.0 LARCHMONT AVE 1767 972 NEEDHAM LANE EDINA LANE 3960.0 LARCHMONT AVE 1151 633 EDINA LANE SCULLY AVENUE 7200.0 LEXINGTON CT 1247 686 CHALET S CHALET N 7210.0 LEXINGTON CT 2200 1210 EIMAN CHALET S. 2420.0 LOLLY DR 978 538 RADOYKA END 10920.0 LYNDE 1709 940 LYNDE CT DEERPARK 1560.0 MANTECA WY 1019 560 HARLEIGH TWAIN 1580.0 MANTECA WY 1118 615 TWAIN ALCOTT 5230.0 MARILLA DR 7678 4223 KNOLLWOOD MARILLA CT 5260.0 MARILLA DR 1643 904 MARILLA CT KIRKBROOK PAGE NO. 5 City of Saratoa 01/20/95 SLURRY SEAL - 19g99 STREET NAME RT_# From To____--- _____- __SQ COST _YDS___ ==== EST$ 1990.0 MARTHA AVE 1122 617 KEVIN MCDOLE 2040.0 MARTHA AVE 1274 701 MCDOLE PASEO PRESADA 2070.0 MARTHA AVE 4477 2462 PASEO PRESADA QUITO 10060.0 MAUREEN WY 4646 2555 MEADOW OAK VIA RONCOLE 1810.0 MCCOY AVE 1200 660 QUITO MCCULLOCH 1850.0 MCCOY AVE 1283 706 BERWICK MCCULLOCH 1860.0 MCCOY AVE 1283 706 BERWICK CARRICK 1870.0 MCCOY AVE 777 427 CARRICK PASEO PRESADA 10050.0 MEADOW OAK RD 3795 2087 VIA RONCOLE MAUREEN 9610.0 MENDELSOHN IN 1242 683 PIEDMONT HILL 7260.0 MERRICK DR 2042 1123 CALLE TACUBA CAMINO RICO 6790.0 MILJEVICH DR 3740 2057 KILBRIDE GLASGOW 800.0 MONTPERE CT 399 219 MONTPERE WAY END 1950.0 MONTROSE ST 4913 2702 AFTON MCFARLAND 1400.0 MYREN DR 1640 902 HOLIDAY CASA BLANCA 1420.0 MYREN DR 3955 2175 CASA BLANCA PORTOS 3968.0 NEWPORT CT 708 389 NORTHAMPTON END 3965.0 NORTHAMPTON DR 1181 650 SCULLY NEWPORT 3970.0 NORTHAMPTON DR 942 518 NEWPORT DOVER 3975.0 NORTHAMPTON DR 638 351 DOVER LARCHMONT 4600.0 NORTHAMPTON DR 1012 557 TITUS NORTHAMPTON 9360.0 OAK ST 2377 1307 THIRD SARATOGA -LOS G 8520.0 OKANOGAN DR 1158 637 PAGE NO. 01/20/95 RT.# L City of Saratoga SLURRY SEAL - 1999 STREET NAME From To ..SQ YDS... 3 "S EST. COST TAOS DRIVE OKANOGAN COURT 8540.0 OKANOGAN DR 2848 1566 OKANOGAN CT MONTAUK 9670.0 PALOMINO WY 2305 1268 PIERCE END 1880.0 PASEO PRESADA 2101 1156 MCCOY DUNDEE 2030.0 PASEO PRESADA 1274 701 MCCOY MARTHA 2050.0 PASEO PRESADA 1287 708 MARTHA MCFARLAND 2060.0 PASEO PRESADA 1274 701 DEVON MCFARLAND 2120.0 PASEO PRESADA 1332 733 PASEO LADO DEVON" 2130.0 PASEO PRESADA 1320 726 COX PASEO LADO 6445.0 PIERCE CT 1000 550 PIERCE END 8120.0 PINNACLE CT 1599 879 GRANITE END 1450.0 PORTOS DR 304 167 PORTOS PL WENDY 1455.0 PORTOS DR 1266 696 PORTOS PL BUCKINGHAM 1460.0 PORTOS DR 1126 619 BUCKINGHAM WESTOVER 1480.0 PORTOS DR 1390 765 WESTOVER MYREN CT 5377.0 PROSPECT RD 4700 2585 COVINA PLUMAS 10655.0 PRUNE BLOSSOM DR 752 414 VERDE VISTA END 2410.0 RADOYKA DR 1927 1060 KOSICH LOLLY 2430.0 RADOYKA DR 704 387 CABERNET DRIVE SAN PALO 520.0 RANCHO LAS CIMAS WY 1533 843 WOODBANK ARBOLADO 525.0 RANCHO LAS CIMAS WY 386 212 ARBOLADO AQUINO 1240.0 RANFRE LN 2117 1164 RONNIE SARATOGA 680.0 RAVENWOOD DR 4316 2374 QUITO MARILYN PAGE NO. I 7 City of Saratoga 01/20/95 SLURRY SEAL - 1999 STREET NAME RT.# From To ..SQ-YDS... EST. COST --- -- - - - - -- -- - - - - -- - - -- - - -- -- ------------------------ -------- - - - - -- -- - - - - -- - - -- $ - - -------- ------------------ - - - - -- -- - - - - -- --- 6340.0 REGAN LN 687 378 LJEPAVA DRIVE CUNNINGHAM 6350.0 REGAN LN 687 378 CUNNINGHAM TRICIA 6360.0 REGAN LN 1616 889 TRICIA ARGONAUT 6370.0 REGAN LN 1120 616 ARGONAUT BLAUER 6380.0 REGAN LN 1618 890 BLAUER CRAIGEN 6390.0 REGAN LN 1053 579 CRAIGEN CHATEAU 6400.0 REGAN LN 1516 834 CHATEAU PIERCE 10710.0 SARAHILLS DR 2369 1303 VERDE VISTA SARA VIEW 2173.0 SARATOGA AVE SB 8400 4620 COX RTE 85 N 7350.0 SARATOGA VISTA CT 1356 746 BEAUMONT SARATOGA VISTA 4133.0 SCULLY AVE 605 333 COLBY PROSPECT 4140.0 SCULLY AVE 1049 577 VIEWRIDGE COLBY 4180.0 SCULLY AVE 1393 766 OAKHAVEN VIEWRIDGE 4190.0 SCULLY AVE 1393 766 VIEWOAK OAKHAVEN 4200.0 SCULLY AVE 1137 625 SARAGLEN VIEWOAK 5040.0 SEA GULL WY 2364 1300 LIDO GOLETA W. END 5080.0 SEA GULL WY 1159 637 GOLETA W. END DE SANKA 7970.0 SHADOW OAKS WY 1952 1074 DOUGLASS WOODVIEW 7990.0 SHADOW OAKS WY E. 6016 3309 WOODVIEW SARATOGA 5670.0 SHERIDAN CIR 561 309 FREDRICKSBURG END 4220.0 SOMERVILLE CT 585 322 TERRENCE END '4500.0 SOMERVILLE DR 759 417 MILLER LARCHMONT 4530.0 SOMERVILLE DR 1096 603 PAGE NO. 8 City of Saratoa 01/20/95 SLURRY SEAL - 19g99 STREET NAME RT.# - - -- From--------------- To------- - -y - -- .. EST. COST =- --- -- WALDEN TERRENCE 370.0 SPERRY LN 2476 1362 SOBEY END 11280.0 STONERIDGE DR 639 351 SPRINGER FIELDSTONE 5530.0 SUMNER DR 1980 1089 BLUE MEADOW CLARDIGE 5550.0 SUMNER DR 1085 597 CLARIDGE COURT MCCARTYSVILLE 5570.0 SUMNER DR 1118 615 MCCARTYSVILLE FREDRICKSBURG 8620.0 TAOS DR 1392 766 DOUGLASS END 4215.0 TERRENCE AVE 3084 1696 ELISA SUMERVILLE 4230.0 TERRENCE AVE 3084 1696 SUMERVILLE ASCENSION 3110.0 TITUS AVE 946 520 BROCKTON VENDURA 3130.0 TITUS AVE 1151 633 VENDURA TITUS COURT 3150.0 TITUS AVE 637 350 TITUS CT BELLWOOD 10665.0 VERDE CT 315 173 VERDE VISTA END 4950.0 VERONICA DR 2270 1249 KANE SEAGULL 8750.0 VERSAILLES WY 3179 1748 WILD OAK EL PUENTE 6110.0 VIA ESCUELA DR 3362 1849 LA VISTA GLEN BRAE 6120.0 VIA ESCUELA DR 1705 938 LA VISTA TEN OAK 6130.0 VIA ESCUELA DR 1676 922 TEN OAK CUMBERLAND 7540.0 VIA GRANDE DR 895 492 ST ANN CHARTERS 7560.0 VIA GRANDE DR 2688 1478 ST ANN VIA BLANC 7580.0 VIA GRANDE DR 1118 615 VIA BLANC VIA GRANDE CT 7600.0 VIA GRANDE DR 997 548 VIA GRANDE CT GLEN BRAE 2860.0 VILLAGE DR 1775 976 COX END PAGE NO. 9 01/20/95 STREET NAME RT.# From 6150.0 WINTER LN CUMBERLAND 2720.0 WOOD DELL CT SARATOGA 6550.0 WOODMONT DR CHATEAU * ** Total * ** City of Saratoga SLURRY SEAL - 1999 To CHATEAU END END ..SQ YDS... 2734 1293 944 329367 EST. COST 1504 711 519 181152 PAGE NO. 01/20/95 RT.# 1 City of Saratoga THIN OVERLAY - 1999 STREET NAME = = == From To==== _________ == SQ_YDS = == EST. COST * ** Total * ** 0 0 PAGE NO. 1 City of Saratoga 01/20/95 MEDIUM OVERLAY - I999 STREET NAME RT.# From To ..SQ YDS... * ** Total * ** EST. COST __ PAGE NO. 1 City of Saratoga 01/20/95 HEAVY OVERLAY - 1999 STREET NAME RT.# From To ..SQ YDS... EST. COST --- -- - - - - -- -------- ------------------------ - - - - -- ----- - - - - -- ____ $ -------- -- - - - - -- ---------------- - - - - -- -- - - - - -- - - - - - -- - 8360.0 FRUITVALE AVE 1882 22584 SARATOGA -LOS G ALONDRA 8370.0 PRUITVALE AVE 948 11376 ALONDRA VALLEY VISTA 8380.0 FRUITVALE AVE 973 11676 VALLEY VISTA THREE OAKS 8390.0 FRUITVALE AVE 2713 32556 THREE OAKS CRISP 8400.0 FRUITVALE AVE 5122 61464 CRISP FARWELL 420.0 QUITO RD 1579 18948 MONTE WOOD DR AUSTIN 430.0 QUITO RD 1416 16992 MONTE WOOD SOBEY 440.0 QUITO RD 3128 37536 SOBEY S. END MAUDE 450.0 QUITO RD 2541 30492 MAUDE CITY LIMITS 560.0 QUITO RD 1285 15420 WOODBANK MONTCLARE 570.0 QUITO RD 2635 31620 MONTCLARE VESSING 590.0 QUITO RD 1640 19680 VESSING CL @ SAN TOMAS 600.0 QUITO RD 2053 24636 CL @ SAN TOMAS SOBEY * ** Total * ** 27915 334980 ATTACHMEWT Z4 6L PAVEMENT MANAGEMENT REPORT -------------------- - - - - -- INTRODUCTION A system of roads, streets and highways, represents one of the largest infrastructure investments within a jurisdiction. There are approximately 142.5 centerline miles in the City of Saratoga Street System. As shown on the following chart, the current replacement value of your agency's pavement system is 41.9 Million. Until recently, a a systematic approach to mana ing the maintenance of these necessary facilities has been both difficuN and expensive to implement. The growing power of the microcomputer has brought such management well within the budgetary reach of most jurisdictions. WHY A SYSTEM IS NEEDED ---------------- - - - - -- Pavement maintenance typically falls under one of three operating philosophies: 1. Mayor reconstruction approximately every twenty years at the end of it )s design life. 2. Resurface with an asphalt concrete overlay every ten years. The pavement life could probably be extended to 50 years but the build -up of perhaps six inc es of material would adversely affect drainage patterns and surface grades. Major reconstruction would be required. This approach is the most common one for agencies not utilizing a pavement management system approach. 3. Develop a comprehensive reventative maintenance program. By utilizing appropriate alternative surface treatments the system more than doubles the time between required overlays. TAus, the probable life of a street before it needs reconstruction because of surface distortions is doubled to approximately 100 years. To understand why the third management policy is preferred, we must look at the mechanism by which pavements fail and how a variety of surface treatments provide rehabilitation and added fife. - 1 - PAVEMENT FAILURE ---------- - - - - -- A new, properly constructed pavement has an ex ected design life of approximately 20, years if no maintenance other than pothole repairs and crack sealing is performed. Failure of a pavement can be measured in terms of ride quality which is enerally acceptable durin the first 75% of the life cycle, but deteriorates ra idly during the las 25% of the cycle. Poor ride quality is caused by o holes, alligator cracking, base failure and loss of fine aggregates from he pavement surface. By applying ap ropriate preventative maintenance activities at critical points during the life cycle, significant gains in pavement life can be achieved. It is im ortant to note that a pavement management system will not prevent the inevitable need for pavement reconstruction. It will, however, greatly extend the time until reconstruction is needed. The surface treatments considered in the preparation of this study include: o asphalt concrete overlay o fabric interlayer a heat. • slurry seal • fog /oil seal .o crack sealing o dig -out repairs These treatments, when erformed between successive overlays extend the overall pavement life without significantly increasing the thickness of the pavement itself. Additional benefits include: • pavement is sealed to prevent penetration of damaging water into the base rock and subgrade • rejuvenate the asphalts in the existing surface that have become hard and brittle because of exposure to sunlight and other environmental factors • provide im roved wearing surface and therefore increased vehicle savety - 2 - Because reconstruction can cost over $21 per square yard, and surface treatments range from less than $.40 /sq. yd. (rejuvenating agent) to 12.00 /sq. yd. (a.c. overlay), it is easy to see that it is desirable to elay reconstruction as long as possible. COST - EFFECTIVENESS OF A PAVEMENT MANAGEMENT SYSTEM -------------------------------------------- - - - - -- The "bottom line" is that a properly implemented pavement management system, utilizing a variety of surface treatments, will cost less in the long run than tge "reconstruct" or "overlay only" alternatives. It can be seen from the following charts that the annual unit cost of a pavement management program is approximately 401 of the cost of doin nothing until failure and 50% of the cost of overlaying every 10 years. I? can be easily seen tAat there are significant savings from a preventative maintenance program. THE RESTORED -LIFE CONCEPT ------------------- - - - - -- In order to quantify the total life lost from a pavement system each year, and the amount of life put back into the system by preventative maintenance treatments, the PMi system uses the concept of pavement life measured in "square yard -years . We assume that a square and of pavement loses one square yard-year of life each year if no maintenance is performed. When a surface treatment is applied, from one to twenty years of life are returned to each square yard. The expected life increase is a function of the type of treatment, age of the avement, previous maintenance efforts, the uality of the original construction, and the classification of the stree� (type and amount of traffic). The life extension resulting from each treatment for several street classifications is shown on the following Pavement Maintenance Life Extension Chart. For example, a slurry seal a plied to an arterial should extend its life from 3 to b years. Sincepe chart also includes the current cost per square yard for each treatment, we know the cost per square yard per year of applying each type of treatment. The advantage of the square yard -year approach is that life added to pavement from various treatments.can be added together to determine the cumulative effect of a comprehensive program. The long range goal of the pavement management system is to add back as many square yard -years to the system as are lost each year. Until such a steady -state goal is achieved however, additional life must be added to reduce the backlog of deferred maintenance. - 3 - The resultin work pro ram for each year is the mixture of treatments that will mos economica g l extend the life of the total pavement system. Individual elements of &e computer - generated annual program can be manually over - ridden to adjust for external factors (e : conflicting work by utilities, pending plans for major improvements, etc. ?. RESPONSIBILITIES OF THE AGENCY ------------------------ - - - - -- In order for a pavement management system to be successful in cost effectively extending the life of a street system, the following factors must exist: Budget managers must su port the concept of pavement management and make reasonable efforts o make adequate funds available annually. This will prevent the necessity of expending larger amounts in future years to totally reconstruct failed pavements because of failure to perform preventative maintenance. Staff must understand the technical and administrative aspects of the pavement management system, and must keep the program data up to date. The pavement management system provides the necessary documentation to allow public agency officials to make educated, responsible decisions regarding the use of limited pavement maintenance dollars. In light of the proven nature of the PMi Pavement Management System concerts used, officials can defend their decisions and easily explain o their constituents the need for cost - effective expenditures. PMi provides an easily understood, lon range tool for the management of one of the agency's largest infrastructure investments. - 4 - City of Saratoga REPLACEMENT VALUE OF THE STREET SYSTEM - - - -- REPLACEMENT - - - - -- DESCRIPTION DATA COST VALUE ------------------------------- - - - - -- - - - - -- - - - - -- --------------- - ASPHALT PAVEMENTS MAJOR ARTERIAL TOTAL SQYARDS 205,444 $21.50 $ 4,417,046 MAJOR ARTERIAL TOTAL LENGTHS (ft) 52 334 MAJOR ARTERIAL TRAVEL LANE MILES 14.76 ARTERIAL TOTAL SQYARDS 155,305 $20.00. $ 3,106,100 ARTERIAL TOTAL LENGTHS (ft) 44 476 LENGTHS (ft) 0 ARTERIAL TRAVEL LANE MILES 111.61 LANE MILES .00 COLLECTOR TOTAL SQYARDS 326,044 $19.50 $ 6,357,858 COLLECTOR TOTAL LENGTHS (ft) 99 786 2,513,826 $ 41,871,160 COLLECTOR TRAVEL LANE MILES 311.25 LOCAL TOTALS YARDS 131,299 $17.50 $ 2,297,732 LOCAL TOTAL LNGTHS (ft) 42,740 LOCAL TRAVEL LANE MILES 16.18 - HEAVY INDUSTRIAL TOTAL SQYARDS 0 $19.00 $ 0 HEAVY INDUSTRIAL TOTAL LENGTHS (ft) 0 HEAVY INDUSTRIAL TRAVEL LANE MILES .00 LIGHT INDUSTRIAL TOTAL SQYARDS 0 $17.50 $ 0 LIGHT-INDUSTRIAL TOTAL LENGTHS (ft) 0 LIGHT INDUSTRIAL TRAVEL LANE MILES .00 RESIDENTIAL TOTAL S YNARDS 1,120,006 $16.00 $ 17,920,096 RESIDENTIAL TOTAL LGTHS �ft) 316 268 RESIDENTIAL TRAVEL LANE MI ES 116.94 CUL -DE -SACS TOTAL SQYARDS 575,728 $13.50 $ X7,772,328 CUL -DE -SACS TOTAL LENGTHS (ft) 196,591 CUL -DE -SACS TRAVEL LANE MILES ---------------------------------------------------------------------------- 74.45 ---------------------------------------------------------------------------- ASPHALT PAVEMENT TOTAL SQYARDS 2,513,826 $ 41,871,160 ASPHALT PAVEMENT TOTAL LENGTHS (ft) 752 195 ASPHALT PAVEMENT TRAVEL LANE MILES 286.19 PORTLAND CEMENT TOTAL S YARDS 0 $35.00 $ 0 PORTLAND CEMENT TOTAL LNGTHS (ft) 0 PORTLAND CEMENT TRAVEL LANE MILES .00 GRAVEL AREAS TOTAL SQYARDS 0 $ .00 $ 0 GRAVEL AREAS TOTAL LENGTHS (ft) 0 GRAVEL AREAS TRAVEL LANE MILES .00 DIRT AREAS TOTAL SQYARDS 0 $ .00 $ 0 DIRT AREAS TOTAL LENGTHS (ft) 0 DIRT AREAS.TRAVEL ---------------------------------------------------------------------------- LANE MILES .00 ---------------------------------------------------------------------------- CENTERLINE MILES TRAVEL LANE MILES TOTAL SQ. YDS TOTAL REPLACEMENT VALUE ---------------------------------------------------------------------------- .142.46 285.19 2,513,826 $ 41,871,160 PAGE 5 DESCRIPTION --------------- --- MAJOR ARTERIALS LENGTHS (ft.) TRAVEL LANE MILES TRAFFIC /YEAR SQUARE YARDS ARTERIALS LENGTHS (ft.) TRAVEL LANE MILES TRAFFIC /YEAR SQUARE YARDS COLLECTOR LENGTHS (ft.) TRAVEL LANE MILES TRAFFIC /YEAR SQUARE YARDS LOCAL SEGMENTS LENGTHS (ft.) TRAVEL LANE MILES TRAFFIC /YEAR SQUARE YARDS HEAVY INDUSTRIAL LENGTHS (ft.) TRAVEL LANE MILES LIGHT INDUSTRIAL LENGTHS (ft.) TRAVEL LANE MILES RESIDENTIAL LENGTHS (ft.) TRAVEL LANE MILES TRAFFIC /YEAR SQUARE YARDS CUL-DE-SACS LENGTHS (ft.) TRAVEL LANE MILES TRAFFIC /YEAR SQUARE YARDS ASPHALT TOTALS LENGTHS ( *miles *) TRAVEL LANE MILES TRAFFIC /YEAR SQUARE YARDS I City of Saratoga COMPARISON OF THREE MAINTENANCE STRATEGIES REPLACEMENT --- -- ------- VARIOUS PROGRAM COSTS (S) --- -- - - - --- VALUE RECONSTRUCT 10yr OVERLAY PM PROGRAM -- ------- ---- -- S 4,417,046 DEPRECIATION -------- --- 220,852 ------- ----- 88,340 --- - -- - --- 44,170 52,334 PROGRAM COST 0 197,226 76,470 19.76 ** EST. ANNUAL COST 220,852 285,567 120,641 54,266,789 EST. COST /TRIP .004 .005 .002 205,444 EST. COST /SQ.YD. 1.075 1.390 .587 $ 3,106,100 DEPRECIATION 155,305 62,122 31,061 44,476 PROGRAM COST 0 149,092 57,807 17.61 ** EST. ANNUAL COST 155,305 211,214 88,868 27,671,147 EST. COST /TRIP .006 .008 .003 155,305 EST. COST /SQ.YD. 1.000 1.360 .572 $ 6,357,858 DEPRECIATION 317,892 127,157 63,578 99,786 PROGRAM COST 0 313,002 126,191 37.25 ** EST. ANNUAL COST 317,892 440,159 189,769 34,490,426 EST. COST /TRIP .009 .013 .006 326,044 EST. COST /SQ.YD. .975 1.350 .582 $ 2,297,732 DEPRECIATION 114,886 45,954 22,977 42,740 PROGRAM COST 0 126,047 50,817 16.18 ** EST. ANNUAL COST 114,886 172,001 73,794 5,909,128 EST. COST /TRIP .019 .029 .012 131,299 EST. COST /SQ.YD. .875 1.310 .562 $ 0 DEPRECIATION 0 0 0 0 PROGRAM COST 0 0 0 .00 ** EST. ANNUAL COST 0 0 0 $ 0 DEPRECIATION 0 0 0 0 PROGRAM COST 0 0 0 .00 ** EST. ANNUAL COST 0 0 0 $ 17,920,096 DEPRECIATION 896,004 358,401 179,200 316,268 PROGRAM COST 0 1,075,205 336,001 119.94 ** EST. ANNUAL COST 896,004 1,433,607 515,202 10,931,611 EST.. COST /TRIP .082 .131 .047 1,120,006 EST. COST /SQ.YD. .800 1.280 .460 S 7,772,328 DEPRECIATION 388,616 155,446 77,723 196,591 PROGRAM COST 0 552,698 63,969 74.45 ** EST. ANNUAL COST 388,616 708,145 141,693 679,504 EST. COST /TRIP .572 1.042 .209 575,728 EST. COST /SQ.YD. .675 1.230 .522 --------------------------------------------------------------------------------------------------- S 41,871,160 DEPRECIATION 2,093,558 837,423 418,711 142.46 PROGRAM COST 0 2,413,272 711,259 285.19 ** EST. ANNUAL COST 2,093,558 3,250,696 1,129,970 133,948,605 AVERAGE COST /TRIP .016 .024 .008 2,513,826 AVERAGE COST /SQ.YD. .833 1.293 .450 PAGE 6 I PAVEMENT MAINTENANCE LIFE EXTENSION CHART ----------------------------------- - - - - -- RECONSTRUCTION* $19.00 20 $ 1.07 * Note: Reconstruction occurs at 20 20 20 $ 0.97 $ 0.88 $ 0.80 20 - 7 - of Life. Cycle. Years of Pavement Life Extension Plus Average Average Cost Per Square Yard Per Year Assumed Cost of ------------------------------- - - - - -- -- - - - - -- Average Maintenance Process Ma or,( Collector Commercial Resident/ Life Activity $ /Sq.Yd. Ar erial Hvy. Ind. /Local Cul -De -Sac Extension _______________________ _______ ____________%__________ __================ (yrs) == 4 FOG /OIL SEAL $ 0.70 N/A 2- 5 3- 6 4- 6 4 $ 0.20 $ 0.16 $ 0.14 - SLURRY SEAL $ 0.55 3- 5 3- 6 5- 8 6- 9 5 $ 0.14 $ 0.12 $ 0.0!!8 $ 0.07 OVERLAY $10.00 6 - 10 7 - 12 8 - 12 9 - 11 9 - 11 $ 1.00 $ 1.05 $ 0.76 $ 1.14 RECONSTRUCTION* $19.00 20 $ 1.07 * Note: Reconstruction occurs at 20 20 20 $ 0.97 $ 0.88 $ 0.80 20 - 7 - of Life. Cycle. RECOMMENDED BUDGET: NEXT 5 YEARS -------------------------- - - - - -- The recommended preventative maintenance program budget for each of the next five years is described in the following reports. The PMi program calculates the most cost - effective combination of surface treatments which will provide the greatest increase in pavement life. It' is important to note that the total proposed budget is dependent upon the pavement condition data entered and is independent of the amount of funds available. Thus it is a realistic assessment of the agency's actual pavement maintenance needs. In order to reverse the desirable to carry out a for the next 5 years. If program can be scaled subsequent years. 1u�Yi - 'ui.`Z, 4 effects of ears of deferred maintenance it is program oy the magnitude shown in the budgets adequate funds are not available however the down, with specific work carried forward to o The recommended budget is $ 704,315 for fiscal year 1995. 0 240,188 square yards would be treated, which represents 9.54% of the total paved area in the system. o Thrt'ep. different Preventative Maintenance Treatment methods are proposed. o Reconstruction is automatically assumed for to of the total system pavement area. This reflects a 100 year pavement life -cycle if pavement management system recommendations are carried out. o A stress absorbing layer (SAL), which i9 a. Ja► er o so reinforcing fabric, is recommended fora,_,e__+_-m streets re %v(r6%5 oyCr6j5. o Prepparatory repairs needed prior to surface treatments are assumed to be 12.5`6 of the program cost, not including reconstruction and and SAL. o The recommended program would add 1,465,038 square and -years of life to the pavement s stem. If no work were done, he pavement system would lose 2, 13,826 square yard - years. - 8 - APPENDIX PAVEMENT CLASSIFICATIONS -------------------------------------------- --------------------------- TYPE SEGMENT DESCRIPTION. VEHICLES / DAY EXAMPLE ----------------+-----------------------+----------------+------------- MAJOR :VERY HIGH VOLUME MULTI -: 15 000+ VPD POLLARD RD. ARTERIALS :LANE plus TRUCK ROUTE Day)1(s r P) ----------------------------------------+----------------+------------- ARTERIAL :HIGH VOLUME SEGMENT 7,500 to COX AVE MAIN :USUALLY TRUCK ROUTE 15,000 VPD ----------------+-----------------------+----------------+------------- COLLECTOR :FEEDS LOCAL SEGMENTS 3,000 to : BAYLOR FEEDER :TO ARTERIALS 7,500 VPD : ----------------------------------------+----------------+------------- LOCAL or :BORDERED BY COMMERIAL/ 1,000 to : SARAHILLS DR: Lt. COMMERIAL :RESIDENTIAL COLLECTOR 3,000 VPD : ----------------------------------------+----------------+------------- LIGHT :LIGHT INDUSTRY OR 1,000 to ...None... INDUSTRIAL :WAREHOUSING 3,000 VPD ----------------------------------------+----------------+------------- HEAVY :HEAVY INDUSTRY AND 1,000 to ...None... INDUSTRIAL :HEAVY TRUCK TRAFFIC 3,000 VPD : ----------------+-----------------------+----------------+------------- RESIDENTIAL :LOCAL SEGMENT AND 100 to DAMON LN LOCAL :NON -TRUCK ROUTE 1,000 VPD : ----------------------------------------+----------------+------------- CUL -DE -SAC :LOCAL DEAD -END SEGMENT : 0 to : CHIQUITA CT.: DEAD END :USUALLY LESS THAN 500' • 100 VPD : ----------------------------------------------------------------- - - - - -: APPENDIX Page 1 PAVEMENT MAINTENANCE METHODS ------------------------------------------------------------------ - - - - -: • METHOD DESCRIPTION USED ON - -+ POT HOLE : Cold -mix asphalt, wheel rolled with ALL PATCHING : vehicle. (Temporary repair only) PAVEMENTS -------------------------- --------------------- 90 lb. ROOFING : Standard roll type roofing material is PAPER PATCH : glued to the pavement over a leveled pot -hole using an asphalt emulsion. further deterioration of the WO E : Prevents N : pavement by sealing out moisture and marks failed area. Will last about • one year. (Temporary repair only) --------------------------- -------------------- MINOR Small cracks are filled with a mixture ALL CRACK of asphalt emulsion and reclamite. SEALING This can be poured or pumped in using • a tank, hose & nozzle. ' (Semi - permanent Repair) ----------------- -------- MAJOR : Cracks are routed clean to a uniform ALL CRACK : width (1/211) and injected with a SEALING : material which is made of paving grade : asphalt and ground up tire rubber. • (Permanent Repair) ------------------ ---------------------------- de ALL SKIN or : Hot mix AC placed over a ression LEVELING : which has been cleaned and acked is PATCHING : with an emulsion. AC compacted : with at least.a 5 Ton Steel Roller. • (Permanent Repair) - ------------------ ----------------------------- fabric layer FABRIC : Non -woven reinforcing .7ff9r. PATCHING (Stress : placed & glued over failed area using : a paving grade liquid asphalt. Fabric N 0 N E Absorbing : must be covered with some surfacing La er) : material i.e. Overlay, Chip or Slurry (SALT • Seal. (Permanent Repair) --------- ------- in *rBC RUBBERIZED : The same material used major crack ASPHALT : sealing can be sprayed over a failed .. 0 N E (SAL) : area and then covered with AC or rock • chips. (Permanent Repair) -: -+ ALL failed DIG -OUT Removal of area and replacement PATCHING : with hot -mix AC. Edges of repaired : area must be clean and tacked. Final : patch should be sealed with an emulsion: : and sanded to prevent tracking. ------------- - - - - -( Permanent- Repair)------------------------------ - - - - -- APPENDIX Page 2 PAVEMENT MAINTENANCE METHODS •------------------------------------------------------------------ METHOD : DESCRIPTION - - - - -: USED ON •----------------+---------------------------------------- +-------- - - - - -: i OIL Asphalt rejuvenating agent is sprayed $=br TREATMENT on the pavement surface and sanded to absorb excess and prevent tracking. 2 - 5 days: . Requires additional sweeping after application. Can also be used as a construction seal. • (Preventative Maintenance) ------------------ ---------------- i OIL Liquid or emulsified hard asphalt ould not e: SEAL is sprayed on surface in order :u on IN to re -bond any loose rocks or cover :or ALS /: old pavement markings. Sand may be :High ffic applied in order to improve texture :pr ent ood: or absorb excess. enetrati • (Preventative Maintenance) WO M E ------------------ _ -+ CHIP : Rapid setting asphalt emulsion is ,?rte SEAL : sprayed in liberal quantities on the : pavement surface and a layer of rock : chips is evenly applied prior to : emulsion oil setting. The chi s . must be rolled usin a rubber tired the : roller just behind rock spreading : equipment. Extra sweeping is required.: FPreventative Maintenance) - -+ & ALL SLURRY : A mixture of asphalt emulsion sand in form SEAL : small rocks is applied a fluid : : spread evenly over the pavement with a : : large squeegee. Traffic must be kept : off several hours until the slurry is • • set. (Preventative Maintenance) ---------------- ------------------ ---------------- +-------- - - - - - • CAPE : chip seal followed by a slurry seal A J2915 15 SEAL : to hold all rocks and give a thicker �0 N : wearing surface. • (Preventative Maintenance) ----- -: to -: Local THIN 1" to 1 -1/4" of hot mix AC a plied -8 Residential: OVERLAY : the surface and compacted wip a 5 . ton roller. • • (Preventative Maintenance) •----------------+------------------ ---------------------- +-------- - - - - -• MEDIUM : 1 -1/2" of hot mix AC applied to the : Arterials, OVERLAY : surface and compacted. collectors,: business & : (Preventative Maintenance) Lt. Indust.: .----------------+---------------------------------------- +-------- - - - - -: APPENDIX Page 3 PAVEMENT MAINTENANCE METHODS •------------------------------------------------------------------ METHOD DESCRIPTION - - - - -: USED ON - - hot AC Heavy HEAVY : 1 -3/4" or more of mix applied : OVERLAY : to the surface and compacted. industrial • (Preventative Maintenance) •----------------+--------------------------------------- _ +-------- - - - - -: HEATER Operation of heating existing pavement,: cra ' REMIX scarifying surface, rolling, applying : /de rated• (SAL) rejuvenating agent, in advance of new em wearing surface such as overlay, chip, : slurry or cape seal. jJ 0 N E • (PM preparation) - - +- - +-------- - - - - -� b first heating HEATER Removal of asphalt PLANING and then scraping with grader. >01<alt g: • NoN�. - -+ by For COLD Removal of asphalt grinding. removing: PLANING bumps /crack :------------------------------------------------------------------ . repairs or key cutting - - - - -: APPENDIX Page 4 Jrlir-1c-jo inu i i :c4 t' h«ILNmw slawn It. . Flitaboth IL MidwJ S. Wbaok Kaw"th A. wan n cut OM F. Miel+aal F. Iio"Un I4nbbcm Paubkm Woody A. Robem David W. Skmacr S wen T. Minis Vaoni= a Nobb or =Mid Audi= To: FROM: RE: ATTACHMENT S NIBYERS, . NAVE, RIBAM SILVER dot WILSON A Professional Law Corporation City Council City Manager M n sa e ,b c,bWft 300 Saa I.MGM G Yan Tel- -- (310) MIA= Feciw b- (510) MI-4 61 Michael S. Riback, City Attorney r. uc% u', sane RM orrft Sena Ao CA R"4m (707) 5" 17 CP It ) to Soa Lendw DRAFT DATE: January 12, 1995 Procedure to Follow in Order to Consider Extension of Utility Users Tax Pursuant to Article 5 -30 of the City Code, the City council previously enacted a utility users tax. Article 5 -30 will automatically repeal effective July 1, 1995 (see Section 5- 30.160). Therefore, the ability to continue to impose the utility users tax will expire as of July 1, 1995, unless action is taken prior to that date to extend the tax. In order to consider an extension of the utility users tax beyond its July 1, 1995 repeal date, the City must comply with a recently enacted procedure which is set forth in Government Code Section 54954.6. The procedural requirements of this statute are summarized below. • The City Council must conduct at least one public meetina (not a public hearing) at which public testimony is taken regarding the proposed extension of the utility users tax; and at least one public hearing at which public testimony is again taken and the City Council takes tormal action on the proposed extension of the tax. • Before the public meeting or public hoaring may be held, a joint notice of both the public meeting and the public hearing must be published in the newspaper. • The earliest date the public meeting may be held is ten Jnirle -Jo 111U r, u .)/ u-r TO: City Council and City Manager FSOX9 Michael S. Riback, City Attorney RE: Procedure to Follow in Order to Consider Extension of Utility Users Tax DATE: January 12, 1995 VAGN s 2 DRAFT (10) days after the first publication of the joint notice. The earliest date the public hearing may be held is forty -five (45) days after the first publication of the joint notice. . The joint notice must include, among other things, the following: A. The amount or rate of the tax. B. The estimated amount of revenue to be raised by the tax annually. The importance of these new procedural requirements is that", the City Council must determine well in advance of a public hearing, whether it wishes to consider enactment of an extension of the utility users tax, and the rate of that tax for the upcoming fiscal year. Since the current Utility Users tax expires on July 1, it is important for.the City Council to determine in the very near future whether it wishes to consider extending the tax and the rate of the tax. A typical time line for consideration of extension of the tax might be the following: • If the Council at its meeting of February 1, determines to consider extension of the tax and determines the proposed rate of the tax,.then; • The joint notice of both the public meeting and the public hearing setting forth the proposed rate of tax and the estimated . amount of revenue to be.raised by the tax annually, could be published; and • The public meeting could be held at the regular Council meeting on March 1 (at least ten days after the first publication of the notice); and • The public hearing could be held at the regular Council meeting on April S. r JHN -12 -35 Thu 11,20 r, U4/ U4 To: City Council and City Manager . FROM: Michael S. Riback, city Attorney RE: PrOcOdure to Follow in order to Consider Extension of Utility users Tax DATE: January 12, 1995 - PAG$: 3 DR/F7 In conclusion, in order to comply with there procedural requirements and also in order to provide a time "cushion" in case of any delays in the process, the City Council should decide shortly whether it wishes to consider extension of this tax. Michael S. Riback City Attorney h MSR:dsp mnraw \273 \esaa \Jan95 \tauprooe.sst ) No refund shall be paid under the provisions this tion unless the claimant establishes his right th� by w n records showing entitlement to such rgFbi 5- 25.130 Actions to c/ben Any equired to be pa ent under the provisio\tothe rticle shm debt owed by the transCity. A collected by an operator ot beethe City shall be deemed a by the to the City. Any person owinthe Cithe provisions of this Article sto an ught in the name of the City ry o ount 5- 25.140 Proceeds general fund. The proceeds derived the transient occupancy tax shall be deposited i e Ci 's general fund and shall be expended for gene opera ' expenses incurred by the City or for capi improveme or such other legal uses and purpose determined b e City Council. 5- 25.150 Violations of Article; enalties. Any oper r or other person who vio any of the provisions this Article or who fails or re \au as requ' herein, or to furnish any return be m or who fails or refuses to furnish a s ret r other data required by the Tax Adto or o renders a false or fraudulent return g ty of a misdemeanor, punishable as apter 3 of this Code. Article 5 -30 UTILITY USERS TAX Sections: 5- 30.010 Imposition and purpose of tax. 5- 30.020 Definitions. 5- 30.030 Exemptions. 5- 30.040 Electricity users tax. 5- 30.050 Gas users tax. 5- 30.060 Actions to collect tax. 5- 30.070 Duty to collect; procedures. 5- 30.080 Powers and duties of Tax Administrator. 5- 30.090 Delinquent taxes - service supplier. 5- 30.100 Failure to collect and report tax. 5- 30.110 Delinquent taxes - service user. 95 A-TTACHMEMT i0 5- 30.030 5- 30.120 Records. 5- 30.130 Refunds. 5- 30.140 Annual review of tax rate. 5- 30.150 California Public Utilities Commission jurisdiction. 5- 30.160 Repeal of Article. 5- 30.010 Imposition and purpose of tax. There is hereby established and imposed a utility users tax in the amount set forth in this Article for the purpose of raising revenues for the general governmental purposes of the City. All of the proceeds of the taxes levied under this Article shall be placed in the City's general fund. 5- 30.020 Definitions. For the purposes of this Article, the following words and phrases shall have the meanings respectively ascribed to them in this Section, unless the context or the provision clearly requires otherwise: (a) Service user means a person required to pay a tax imposed under the provisions of this Article. (b) Service supplier means a person required to collect and remit a tax imposed under the provisions of this Article. (c) Service address means the address of the ultimate consumer of the service supplied by the service supplier (d) Tax Administrator means the Finance Director of the City. (e) Electrical Corporation and Gas Corporation, shall have the same meanings as defined in Sections 218 and 222, respectively, of the Public Utilities Code of the State. "Electrical Corporation" shall be construed to include any municipality or governmental agency engaged in the selling or supplying of electrical power to a service user. 5= 30.030 Exemptions. (a) Nothing in this Article'shall be construed as impos- ing a tax upon any person when imposition of such tax upon that person would be in violation of the Constitution of the United States or the Constitution of the State. (b) No tax under this Article shall be imposed upon any service user exempted from the payment of Federal income tax, as determined by the Internal Revenue Service. (c) No tax under this Article shall be imposed upon the City or any other governmental entity. (d) The tax imposed liy this Article shall not apply to the utilities for the personal residence of a service user if the combined annual gross income of all members of the household in which such individual resides is fifty percent or less of the median income for Santa Clara County and such individual applies for and is granted 5- 30.030 an exemption from the tax in accordance with the provi- sions of Paragraph (e) of this Section. An exemption shall be granted for a period of one year if the service user establishes, to the satisfaction of the Tax Administrator, that the annual gross income of the service user and all members of his household will not exceed the limits set forth herein during such year. The exemption may be renewed for additional one year periods upon recertifi- cation by the service user of annual gross income showing qualification for the exemption. The median income for Santa Clara County shall be the amount shown as such median income for said County in the latest available federal census, adjusted annually as of July first of each subsequent year by the percentage of increase or decrease in the Consumer Price Index for the San Francis- co /Oakland Area, All Items, All Urban Consumers, as published nearest to July first by the United States Depart- ment of Labor, Bureau of Labor Statistics, or such other median income as may be determined from time to time by resolution of the City Council. (e) Any service user exempt from the taxes imposed by this Article under the provisions of Paragraphs (a), (b), (c) or (d) above, may apply to the Tax Administrator for an exemption; provided, however, the Tax Administra- tor may waive the filing of an application for exemption under Paragraphs (a), (b) or (c) of this Section if the Tax Administrator has sufficient information to determine, in the absence of such application, that the service user qualifies for an exemption. The application shall be made upon forms supplied by the Tax Administrator and shall be accompanied by such additional information and docu- ments as be may require to determine eligibility for an exemption. The Tax Administrator shall review all such applications and certify as exempt those applicants deter- mined to qualify therefor. The Tax Administrator shall thereupon notify all service_ Suppliers affected that an exemption has been granted stating the name of the service user, the service address to which the utility is being supplied, the account number, if any, and such other information as may be necessary for the service supplier to remove the exempt service user from its tax collection procedure. Upon receipt of such notice, the service supplier shall not be required to bill or collect any further tax im- posed by this Article from such service user until further notice is given by the Tax Administrator. (f) All exemptions under this Section shall continue and be renewed by the Tax Administrator so long as the prerequisite facts supporting the initial qualification for exemption shall continue; provided, however, that the exemption shall automatically terminate upon any change in the service address of the exempt person, but such person may apply for a new exemption with each change 96 of address. Any person exempt from the taxes imposed by this Article shall notify the Tax Administrator within ten days of any change in fact or circumstance which might disqualify such person from receiving the exemp- tion. It shall be a misdemeanor for any person to knowing- ly receive the benefits of an exemption provided by this Section when the basis for such exemption does not exist or ceases to exist. (g) The exemptions provided by this Section shall not eliminate the duty of the service supplier to collect taxes from an exempt person or the duty of such exempt person to pay the taxes to the service supplier unless an exemption is granted by the Tax Administrator. Nothing herein shall prevent any person who is granted an exemp- tion from thereafter applying for a refund of taxes previ- ously paid, in accordance with the provisions of Section 5- 30.130 of this Article. (h) Any service supplier who determines by any means that a new or nonexempt service user is receiving service through a meter or connection exempt by virtue of an exemption issued to a previous user or exempt user of the same meter or connection, shall immediately notify the Tax Administrator of such fact and the Tax Adminis- trator shall conduct an investigation to ascertain whether or not the provisions of this Section have been complied with, and, where appropriate, order the service supplier to commence collecting the taxes from the nonexempt service user. 5- 30.040 Electricity users tax. (a) There is hereby imposed a tax upon every person in the City, other than an electrical corporation or a gas corporation, using electrical energy in the City. The tax imposed by this Section shall be at the rate of three and one -half percent of the charges made for such energy, including minimum charges for service, and shall be paid by the person paying for such energy. (b) As used in this Section, the words "using electrical energy" shall not be construed to mean: (1) The use of such energy from a storage battery, provided, however, that the term shall include the receiving of such energy for the purpose of using it in the charging of storage batteries; or (2) The receiving of such energy by an electrical corporation or a governmental agency at a point within the City for resale. (c) The tax imposed in this Section shall be collected from the service user by the person selling such electrical energy. The amount of tax collected in one month shall be remitted to the Tax Administrator on or before the last day of the following month; or at the option of the person required to collect and remit the tax, an estimated amount of tax collected, measured by the tax billed in the previous month, shall be remitted to the Tax Adminis- trator on or before the last day of each month. 5- 30.050 Gas users tax. (a) There is hereby imposed a tax upon every person in the City, other than a gas corporation or an electrical corporation, using gas in the City which is delivered through mains or pipes. The tax imposed by this Section shall be at the rate of three and one -half percent of the charges made for such gas, including minimum charges for service, and shall be paid by the person paying for such gas. (b) As used in this Section, the term "charges" shall not include charges made for gas used in the generation of electrical energy by a public utility or a governmental agency, and the term "using gas" shall not be construed to mean the receiving of such gas by a gas corporation or governmental agency at a point within the City for resale. (c) The tax imposed by this Section shall be collected from the service user by the person selling the gas. The amount collected in one month shall be remitted to the Tax Administrator on or before the last day of the follow- ing month; or at the option of the person required to collect and remit the tax, an estimated amount of tax collected, measured by the tax billed in the previous month, shall be remitted to the Tax Administrator on or before the last day of each month. 5- 30.060 Actions to collect tax. Any tax and/or penalty required to be paid by a service user under the provisions of this Article shall be deemed a debt owed by the service user to the City. Any such tax collected from a service user which has not been remitted to the Tax Administrator shall be deemed a debt owed to the City by the person required to collect and remit. Any person owing money to the City under the provisions of this Article shall be liable to an action brought in the name of the City for the recovery of such amount. 5. 30.070 Duty to collect; procedures. The duty to collect and remit the taxes imposed by this Article shall be performed as follows: (a) Every service supplier who receives, or is entitled to receive, the payment of charges from a service user, shall collect the amount of tax imposed by this Article from each such service user. (b) The tax shall be collected insofar as practicable at the same time as and along with the charges made in accordance with regular billing practice of the service 97 5- 30.090 supplier. Except in those cases where a service user pays the full amount of said charges but does not pay any portion of a tax imposed by this Article, or where a service user has notified a service supplier that he is refusing to pay a tax imposed by this Article which said service supplier is required to collect, if the amount paid by a service user is less than the full amount of the charge and tax which has accrued for the billing period, a propor- tionate share of both the charge and the tax shall be deemed to have been paid. (c) The duty to collect the tax from a service user shall commence with the beginning of the first regular billing period applicable to that person which starts on or after the effective date of this Article. Where a person receives more than one billing, one or more being for different periods than another, the duty to collect shall arise separately for each billing period. 5- 30.080 Powers and duties of Tax Administrator. (a) The Tax Administrator shall have the power and duty, and is hereby directed to enforce the provisions of this Article. (b) The Tax Administrator shall have power to adopt rules and regulations not inconsistent with the provisions of this Article for the purpose of carrying out and enforc- ing the payment, collection and remittance of the taxes herein imposed. A copy of such rules and regulations shall be on file and available for public examination in the Tax Administrator's office. (c) The Tax Administrator may make administrative agreements to vary the strict requirements of this Article so that collection of any tax imposed herein may be made in conformance with the billing procedures of a particular service supplier so long as said agreements result in collection of tax in conformance with the general purpose and scope of this Article. A copy of each such agreement shall be on file and available for public examination in the Tax Administrator's office. 5- 30.090 Delinquent taxes - service supplier. (a) Taxes collected from a service user which are not remitted to the Tax Administrator on or before the due dates provided in this Article are delinquent. Any tax billed to a service user but not paid to the service supplier shall not be deemed an obligation of the service supplier unless such tax is thereafter paid to the service supplier. (b) Any service supplier who fails to remit any tax imposed by this Article within ten days after receipt of written notice from the City of such failure shall pay a penalty of ten percent of the amount of the tax. 5- 30.090 (c) If the Tax Administrator determines that the non- payment by any service supplier of any remittance under this Article is due to fraud, a penalty of twenty-five percent of the amount of the tax shall be added thereto in addition to the penalty stated in Paragraph (b) of this Section. (d) In addition to the penalties imposed by Paragraphs (b) and (c) of this Section, any service supplier who fails to remit any tax imposed by this Article shall pay interest at the rate of one and one -half percent per month, or fraction thereof, on the amount of the tax, exclusive of penalties, from the date on which the remittance first became delinquent until the tax is paid in full. (e) Every penalty imposed upon a service supplier, and such interest as accrues, under the provisions of this Section shall become a part of the tax required to be remitted. 5- 30.100 Failure to collect and report tax. (a) If any service supplier shall fail to [Hake, within the time provided in this Article, any report and remittance of said tax or any portion thereof required by this Article, the Tax Administrator shall proceed in such manner as he may deem best to obtain facts and information on which to base his estimate of the tax due. As soon as the Tax Administrator procures such facts and information as he is able to obtain upon which to base the assessment of any tax imposed by this Article and payable by any service supplier who has failed or refused to make such report and remittance, he shall proceed to determine and assess against such service supplier the tax, interest and penalties provided for by this Article. In case such determination is made, the Tax Administrator shall give a notice of the amount so assessed by serving it personally or by deposit- ing it in the United States mail. postage prepaid, addressed to the service supplier so assessed at his last known address. (b) The service supplier may within ten days after the serving or mailing of the notice referred to in Para- graph (a) of this Section make application in writing to the Tax Administrator for a hearing on the amount as- sessed. If application by the service supplier for a hearing is not made within the time prescribed, the tax, interest and penalties, if any, determined by the Tax Administrator shall become final and conclusive and immediately due and payable. If such application is made, the Tax Adminis- trator shall give not less than five days' written notice in the manner prescribed herein for the service supplier to appear at a time and place fixed in said notice and show cause as to why the amount specified therein should not be fixed for such tax, interest and penalties. 98 (c) If a hearing is conducted on the amount of tax assessed, as provided in Paragraph (b) of this Section, the Tax Administrator shall determine the proper tax to be remitted and shall thereafter give written notice to the service supplier of such determination and the amount of tax, interest and penalties due and payable to the City. Such amount shall be paid in full by the service supplier within ten days after the serving or mailing of the notice unless, prior to the expiration of such ten day period, the service supplier files with the City Clerk a written notice of appeal to the City Council. In such event, the appeal shall be conducted in accordance with the procedure set forth in Section 2 -05.030 of this Code. No penalty provid- ed for in this Article shall be imposed after the filing of an appeal to the City Council or until completion of the hearing thereon and the making of a determination on the subject of the appeal by the City Council. 5- 30.110 Delinquent taxes - service user. (a) Whenever the Tax Administrator determines that a service user has deliberately withheld the amount of any tax imposed by the provisions of this Article from the amounts remitted to a service supplier required to collect the tax, or that a service user has failed to pay the amount of the tax to such service supplier for a period of four or more billing periods, or whenever the Tax Administrator deems it to be in the best interest of the City, he may relieve the service supplier of the obligation to collect taxes due under this Article from certain named service users for specified billing periods. (b) The service supplier shall provide the Tax Adminis- trator with a monthly report showing the name and address of each service user refusing to pay a tax imposed by the provisions of this Article, or failing to pay such tax for a period of four billing periods, and the amount of tax such service user has failed or refused to pay. (c) The Tax Administrator shall give written notice to the service user that he has assumed responsibility to collect the taxes due for the stated periods and demand payment thereof. The notice shall be served on the service user by personal delivery or by deposit of the notice in the United States mail, postage prepaid thereon, addressed to the service user at the address to which billing was made by the person required to collect the tax; or, if the service user has changed addresses, to the last known address of the service user. In the event the service user fails to pay the tax to the Tax Administrator within fifteen days from the date of service of the notice, which shall be the date of mailing if service is not accomplished in person. a penalty of twenty-five percent of the amount of the tax set forth in the notice shall be imposed, or Ten Dollars, whichever is greater. If the tax is not paid in full within sixty days from the date of service of the Tax Administrator's notice, the service user shall pay interest on the unpaid tax, exclusive of penalties, at the rate of one and one -half percent per month, or fraction thereof, from the date which is sixty days after service of the Tax Administrator's notice to the date on which the tax is paid in full. (d) Any penalty and interest charged to a service user pursuant to Paragraph (c) of this Section shall become a part of the tax required to be paid; provided, however, the Tax Administrator, or the City Council on appeal, shall have authority to waive collection of the penalty or interest or both if the service user establishes, to the satisfaction of the Tax Administrator or City Council, that failure to pay the tax was the result of financial inability, mistake, or excusable inadvertence. 5- 30.120 Records. It shall be the dtity of every service supplier required to collect and remit to the City any tax imposed by this Article, to keep and preserve, for a period of three years, all records as may be necessary to determine the amount of such tax that such service supplier may have been required to collect and remit to the City, which records the Tax Administrator shall have the right to inspect at all reasonable times. 5- 30.130 Refunds. Whenever the amount of any tax, interest or penalty has been overpaid or paid more than once, or has been erroneously or illegally collected or received by the City under this Article, it may be refunded as provided in Paragraphs (b) and (c) of this Section provided a claim in writing therefor, stating under penalty of perjury the specific grounds upon which the claim is founded, is filed with the Tax Administrator on such forms as he may prescribe. Claims for refunds must be filed within three years after the date of payment of the tax. (b) A service supplier may claim a refund or claim a credit against taxes collected but not yet remitted to the City, of the amount overpaid, paid more than once or erroneously or illegal collected or received, when it is established, in a manner prescribed by the Tax Adminis- trator, that a refund is justified; provided, however, in the case of a tax erroneously or illegally collected by the service supplier, no refund shall be allowed unless the amount thereof has either been refunded by the service supplier to the service user or other person from whom the amount was collected, or credited against charges subsequently payable by such service user or other person. (c) A service user may obtain a refund of the amount overpaid. or paid more. than once, or erroneously or 99 5- 30.160 illegally collected or received by the City, by filing a claim the manner provided in Paragraph (a) of this Section, but only when the service user having paid the tax, interest and/or penalty establishes to the satisfaction of the Tax Administrator that: (i) the service user has been unable to obtain refund from the service supplier who collected the same; and (ii) the refund is justified. (d) The decision of the Tax Administrator on any claim for a refund may be appealed to the City Council in accordance with the procedure set forth in Section 2- 05.030 of this Code. (e) Notwithstanding other provisions of this Section, whenever a service supplier, pursuant to an order of the California Public Utilities Commission or a court of competent jurisdiction, makes a refund to service users of charges for past utility services, the taxes paid pursuant to this Article on the amount of such refunded service charges may also be refunded to service users by the service supplier and the service supplier can claim credit for such refunded taxes against the amount which is due upon any.monthly returns. In the event this Article has been repealed as of the time such refund is to be made, the amount of any refundable taxes will be borne by the City. 5- 30.140 Annual review of tag rate. The rate of tax set forth in Subsections 5- 30.040(x) and 5- 30.050(x) shall be subject to annual review by the City Council at a public hearing to be conducted during January of each year. The Council shall determine the need for the revenue produced by the utility users tax, based upon past expenditures and projections of future. costs. The rate of tax set forth in Subsections 5- 30.040(a) and 5- 30.050(a) may be reduced by the adoption of an ordinance amending this Article, but shall not be increased above three and one -half percent. 5- 30.150 California Public Utilities Commission jurisdiction. Nothing contained in this Article is intended to conflict with applicable rules, regulations and tariffs of any service supplier subject to the jurisdiction of the California Public Utilities Commission. In the event of any conflict, the provisions of said rules, regulations and tariffs shall control. 5- 30.160 Repeal of Article. This Article shall automatically be repealed on July 1, 1995. 8, A-rTAC KM E N T 7 January 13, 1995 To: Community Group List From: Deputy City Clerk Subject: Upcoming Public Hearing(s) - February 1 The City Council would like to inform you of the following public hearing(s): Pavement Management /Utility User Tax Rate The purpose of this hearing is to review performance of the City's Pavement Management Program for 1994 -95, proposals for the future work programs and adequacy of funding to carry out the Program, including extension of the Utility Users Tax at a recommended rate. This hearing has been advertised for the Council meeting of January 18, but staff has requested that the Council continue the hearing to February 1 to allow more time for the needed calculations. Accordingly, the public is encouraged to present any oral communications at the February 1 meeting. Written communications received at the City Hall by January 26 will be included in the Council's materials for the February 1 meeting. City Council meetings are held in the Civic Theater, 13777 Fruitvale Avenue. They begin at 7:30 p.m., and public hearings begin about 8:00 p.m. Members of the public are encouraged to participate. General questions about the hearing may be directed to the Deputy City Clerk at 867 -3438. Grace E. Cory NOTE TO SARATOGA NEWS: THIS IS A LEGAL AD. Please typeset text and photograph seal, which Parker Stokes has, centered above it. This is a complete, individual notice to be published January 4. Any questions should be directed to Betsy at 867 -3438. This is Ad CC283. NOTICE OF HEARING BEFORE CITY COUNCIL Notice is hereby given that the Deputy City Clerk of the Saratoga City Council, State of California, has set Wednesday, the 18th day of January, 1995, at 8:00 p.m. (or earlier if public hearings are reached before that time on the agenda) in the City Council Chambers at 13777 Fruitvale Avenue, Saratoga, California, as the time and place for public hearings on: A. Review performance of the City's Pavement Management Program for 1993 -94, proposals for the 1994 -95 work program and adequacy of funding to carry out the Program, including extension of the Utility Users Tax B. Appeal of Denial of Design Review approval to construct a new 4,473 -sq. ft. two -story residence on a vacant hillside parcel with an average slope of 73 %. Variance approval is necessary to allow the structure to be built on a slope of 85% and to allow the residence to encroach into required front and side yard setbacks. Lot Line Adjustment approval is also necessary to meet minimum City lot depth requirements. The subject property is 1.18 acres in size and is located at 20855 Kittridge Rd. within a Hillside Residential zoning district. (Applicant /appellant, Constantin) (DR -94 -031; V94 -012; LL94- 008) All interested persons may appear and be heard at the above time and place. If you challenge the subject projects in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Council at, or prior to, the public hearing. In order to be included in the City Council's information packets, written communications should be filed on or before the Thursday before the meeting. A copy of any material provided to the City Council on the above hearing(s) is on file at the Office of the Saratoga City Clerk at 13777 Fruitvale Avenue, Saratoga. General questions may be directed to the City Clerk, 867 -3438. Grace Cory Deputy City Clerk � o� SARA �O 13777 FRUITVALE AVENUE. • SARATOGA, CALIFORNIA 950.70 • (408) 867 -3438 COUNCIL MEMBERS: Ann Marie Burger Paul E. Jacobs GiNian Moran Karen Tucker Donald L. Wolfe January 26, 1995 TO: City Council FROM: Office of the City Manager RE: Utility User Tax - Background The following information has been compiled to serve as a summary of the_Utility Users*Tax as it, relates to the City of Saratoga.. The Utility Users Tax: The Utility Users Tax (UUT) is a 3.5% tax on monthly PG &E customer utility bills for the purpose of raising.revenues for the.general governmental purposes of the city.' The UUT (Article 5 -30 of'the City Code) was adopted in April of 1985 with a sunset clause on July 1, 1990: Since then, the tax 'has been extended with an automatic repeal effective. July 1, .1995. The utility users tax is paid by all residents and commercial utility users in the city although there is an exemption for low- income residents. and 'government agencies. Trial Court Fund Act:- Section 97.35 of' the Revenue and Taxation Code concerns a reallocation of property tax revenues from- .county to city governments.'•The Trial Court Funding Measure shifts property tax revenues, from county to.'city governments after it was concluded that cites were not receiving an adequate amount of the property taxes collected from their own jurisdictions. Each year, a city is allocated an amount determined by the Tax Equity, Allocation Formula (TEA). On December 29, 1988 the City of Saratoga along with the cities.of Cupertino, Los Altos Hills and Monte Sereno. negotiated a settlement Printed on recycled paper of the TEA Formula with the County of Santa Clara in order to participate in the Trial Court Funding Program. The County had indicated that it would not participate in the .program if it had to transfer the full amount of property tax required by the program to the four "low- property -tax" cities in the county. The settlement agreed upon between the five agencies was that each city would take 55% of the funding authorized by the program rather than the 100 %. a) Attorney General's Opinion of.Section'97.35 (f)(2) of the Trial Court Fund Act: Although the Trial Court Funding measure shifted property tax revenues from county to city governments in order to allow cities' to receive an adequate portion of property taxes collected from their own jurisdictions, Section 97.35 (f)(2) addresses limitations to this issue. In. August of 1989, 'the .Attorney General's opinion- was requested regarding the following question; "Will the .termination of an existing -city tax 'in 1990 as 'a result of a. `sunset clause' enacted in. 1985. require a reduction in the amount of property taxes allocated to a city under the terms of Revenue and "Taxation Code Section 97.35, subdivision (f)(2) ?" The Attorney General, stated, "We concluded that a property tax reduction will be required under the statute," if the city reduces its locally imposed general or special tax(es). Therefore, Section 97.35 jf)(2) supports that if a city can "afford" to reduce local taxes, then it no longer is qualified to receive a reallocation from the county. The section concludes that the tax burden.should not be shifted from the city to the county. Gas Tax; Section 2105 of the Streets.and Highways Code: Section 2105 established a new source of gas tax funds from the increase in the gas .tax which was approved at the June 5, 1990 election with the passage of'Proposition 111." The catch to these new.apportionments is clearly stated in section (c), "In order to receive any allocation pursuant'to this .section, the city or county, as the case may be, shall annually expend from its general fund for the.street and highway purposes an amount not less than the annual average of its expenditures from its general fund during the 1987 -88, 1988 -89, and 1989 -90 fiscal years as reported to the Controller pursuant to Section 2151." Any city or county that does not comply with this requirement is required to reimburse the state for the funds it received during that fiscal year: Currently the City of Saratoga_!s annual level. of maintenance is $861,577. So, therefore, gas tax funds are available to the city only if it maintains. this annual .level of non - restricted funds for street and highway purposes. As mentioned in the City Attorney's. memorandum to the City Council dated January 12, 1995, Article 5 -30 (which enacted the Utility Users Tax) will automatically repeal effective July 1, 1995 unless action is taken to extend the tax. If the Utility Users Tax is not extended it would mean a loss of property tax transfer funds (TEA) as well as the loss of the actual Utility Users Tax funds. As was confirmed in the ,Attorney General's opinion of Section 97.35(f)(2) as it relates to the sunset clause, if the Utility .Users Tax is not extended, then approximately, $3,299,000. of Saratoga's TEA funds will be reallocated back to the County over the next five years instead of being used to support Saratoga City Services. The calculated loss of UUT funds over the next five years would account for an additional $4,160,260.. In addition, since the Utility Users Tax is the main source of funding for the Pavement Management Program,,-the city would also lose its gas tax allocations if it is unable to support the level of maintenance required by Section 2105 of the Streets and Highways Code. Therefore, The failure of the city to extend this tax would not only result in reductions to the Pavement Management Program but, to other city services as well. The loss of the Utility Users Tax would translate into a loss of reserves and cuts in current services. Zc ' d 111101 Jeffrey A. Schwartz 19281 San Marcos Road Saratoga, California 95070 (408) - 867 -3877 FAX # 408 - 371 - 1838 February 2, Saratoga City Council 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Council members: 11 19-15 I cannot attend tonight's City Council meeting because of a business commitment. However, I have a request with regard to item 6, the public hearing concerning the review of the City's pavement management grogram. Saratoga does not have extraordinary pavement management problems, any more than it has extraordinary public landscaping problems or extraordinary police service issues. Every community has some unique issues in every area for which it is responsible. The utility user's tax, particularly in recent 1years, has been little but a supplemental source of revenue to the City, and a thinly disguised vehicle to circumvent Proposition 13. request that you discpnt nuP the tax and. allow it to sunset._ as was promised to this conimunky when it was first instituted. In the-aiternative, if you bolieve that you must continue the tax, i request that in addition to renewing it you also vote to place the measure on the ballot at the next regularly scheduled Saratoga election so that residents can make a decision about the necessity of maintaining this tax. I thank you in advance for your consideration. �= Sincerely, Jeff r A. Schwartz GA SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO.3 AGENDA ITEM C_� MEETING DATE: February 1, 1995 CITY MGR. ORIGINATING DEPT. FINANCE SUBJECT: COMPREHENSIVE ANNUAL FINANCIAL REPORT Recommended Motion(s): Receive and file. Report Summary: Attached is the City of Saratoga's Comprehensive Annual Financial Report. The report was finalized and Certified by the Independent Auditor on November 23, 1994. You will find a Transmittal Letter beginning on Page v which summarizes Economic Condition and Outlook, Major Initiatives completed, Financial Highlights, and Debt Administration among other topics. The report has been reformatted in order to make it more useful to the reader. Revenue and Expenditure reporting categories now conform to the Program Budget format which we report to you monthly. You will note the emphasis has been placed on financial results by organizing the statements with Budget to Actual appearing before the Balance Sheets. Notes to the General Purpose Financial Statements (Combined Statements for All Governmental Fund Types) have been rewritten, substituting layman's terms where possible. A member of the Finance Committee believes it is important to bring to your attention the following items: The General Fund Reserve for Loans Receivable was reclassified from Fund Equity to Deferred Revenues. This reclassification treats the $200,000 City Manager's Housing Loan the same as the Hakone Foundation Loan and the Housing Assistance & Rehabilitation Loans. Revenue is recorded when the loans are repaid. Inter -Fund Operating Transfers to the General Fund include $461,505 of prior year Gas Tax funding of Street Maintenance and $261,728 of prior year Environmental Program funding. These transfers could be considered as corrections to the beginning General Fund Balance. In prior years, Recreation Revenue and Expenditures were combined with General Fund Expenditures in the CAFR, yet budgeted as Enterprise Fund transactions. We have now established the Recreation Special Revenue Fund for separately reporting recreation program results. Total Payroll reported in Note 9 - Pension Plan of $2,754,376 includes pre -tax benefits for Medical and Deferred Comp in the amount of $214,806. Staff costs for payroll decreased 6.2 %. Fiscal Impacts: Total Revenues increased 6.5% over the previous year. Total Expenditures decreased 25.6 %. The General Fund Balance is $444,046 higher than anticipated. General Fund Revenues were $421,074 less than estimated due to a combination of factors. The most notable variances were: Business License Fees $131,601 due to delayed implementation of the fee change. Refunds /Reimbursements $245,271 due to delayed reimbursements by the Traffic Authority. Expenditures were $707,171 less than appropriated. $698,474 was carried over into 1994/95 for the Pavement Management Program. Follow Up Actions: None. Consequences of Not Acting on the Recommended Motions: None. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 25 Tc)- AGENDA ITE MEETING DATE: A��t�8, 1995 CITY MGR.: ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD SUBJECT: Quito Road /Westmont Avenue /Sousa Lane Traffic Signal - Award of Construction Contract Recommended Motion(s) : 1. Move to declare GAB Construction, Inc. to be the lowest responsible bidder on the project. 2. Move to award a construction contract to GAB Construction, Inc. in the amount of $68,089. 3. Move to authorize staff to execute change orders to the contract up to.$5,000. Report Summary: Sealed bids for the Quito Road /Westmont Avenue /Sousa Lane Traffic Signal were opened on January 17. A total of seven contractors submitted bids for the work and a summary of the bids received is attached. GAB Construction, Inc. of San Jose submitted the lowest bid of $68,089 which is 3.6% below the Engineer's Estimate of $70,675. Staff has carefully checked the bid along with the listed references and has determined that the bid is responsive to the Notice Inviting Sealed Bids dated December 13. Therefor, it is recommended that the Council declare GAB Construction, Inc. to be the lowest responsible bidder on the project, and award the attached construction contract to this firm in the amount of $68,089. Further, it is recommended that the Council authorize staff to execute change orders to the contract up to an amount of $5,000 to cover any unforeseen circumstances which may arise during the course of the work. Fiscal Impacts: This project is a cooperative effort between the Cities of Saratoga and San Jose and the Santa Clara County Traffic Authority. Per previous agreement, the first $67,000 in project costs will be absorbed by the City of San Jose, and the next $10,000 by the Traffic Authority. Saratoga's financial participation begins at $77,000. In addition to the signal construction contract, there is $21,380 worth of signal hardware which San Jose has already ordered for the project. This brings the total project cost to $89,469 absent any change orders. Saratoga's share of these costs therefor is $12,469. Since the City's funding for this project is coming from an unanticipated $18,000 reimbursement due to us from the City of San Jose for work on another joint project, there are sufficient funds available to cover the base contract amount, material purchases, and the requested change order authority. Advertising, Noticing and Public Contact: Nothing additional. Consequences of Not Acting on the Recommended Motions: GAB Construction, Inc. will not be declared the lowest responsible bidder and a construction contract will not be awarded to that firm. The Council may make specific findings to declare another bidder to be the lowest responsible bidder, or reject all of the bids and direct staff to re -bid the entire project. However, staff does not believe that a lower bid will be obtained by re- bidding the project due to the number of firms which submitted bids and the relatively small spread between the low and high bidders. Follow Up Actions: The contract will be executed and the contractor will be issued a Notice to Proceed. Work will most likely begin in late February and last through March, weather permitting. Attachments: 1. Bid Summary. 2. Construction Contract. I I CITY OF SARATOGA QUITO ROAD- WESTMONT AVENUE -SOUSA LANE TRAFFIC SIGNAL BID SUMMARY _ ' 1 1 I I I I I II ENGINEER'S ESTIMATE II IGABCONSTRUCTION I I SIGNAL ELECTRIC CONSTRUCTION 1PACIFICELECTRIC I I 1 ROSENDIN ELECTRIC I 1 I ITEM # I ITEM DESCRIPTION I I I I It ITRAFFIC CONTROL I I I I QUANTITY I I 1 1 I UNITS LS 11 UNIT PRICE I II I I I N/A 1 II I TOTAL I I $535.001 I UNIT PRICE I I N/A I I TOTAL I I $2,000.00 I I UNIT PRICE I I N/A I I TOTAL I I $2,500.00 I I UNIT PRICE I I N/A I I TOTAL I I $600.00 I I UNIT PRICE 1 I N/A 1 I TOTAL 1 I $1,000.001 I 12. I 1 STRIPING INSTALLATION 1 I I 2,5001 I SF 11 $2.001 II I $5,000.001 I $1.401 I $3,500.001 I $1.201 I $3,000.001 I $1.251 I $3,125.001 I $1.201 I $3,000001 I 13. I 1 STRIPING REMOVAL 1 I I 2,5001 I SF 11 $2251 II I $5,625.001 I $1.651 I $4,625.001 I $1.601 I $4,000.001 I $1.701 I $4,250.001 I $1.601 I $4,000.00I I 14. I 1SIGNS 1 I I 41 I EA 11 $150.001 II I $600.001 I $380.001 I $1,520.001 I $330.001 I $1,320001 I $340.001 I $1,360.001 I $330.001 I $1,320.001 I 15. 1 COMMON EXCAVATION 1 201 CY II $165.001 $3,300.001 $100001 $2,000001 $180.001 $3,200.001 $50.001 $1,000.001 $85.001 $1,700001 16. I 1 P.C.C. SIDEWALK 1 I I 4801 I SF 11 $6.501 II I $3.120.001 I $3.301 I $1.564.001 I $6.001 I $2,880.00 1 I $6.501 I S3,120.001 I $8.001 I $3,840.00 1 I 17. I 1 R36 ROLLED CURB 1 I I 801 I LF 11 $20.001 II I $1.600.001 I $18.001 I $1,440.00 1 I $31.001 I $2,480.00 1 I $30.001 I $2,400.00 1 I $35.001 - I $2,800.00 1 I 18. I 1 WHEELCHAIR RAMPS 1 I I 11 I EA 11 $750.001 II I $750.001 I $720.001 I $720.001 I $800.001 I $800001 I $600.001 I $600.001 I $1,500.001 I $1,500.001 I 19. I A.C. PAVEMENT 1 I I 101 I TON 11 $100.001 II I $1,000.001 I $100.001 I $1,000.001 I $150.001 I $1,500.001 I $400.001 I $4,000.001 I $200.001 I $2,000.001 I 110. I 1 RECORD DRAWINGS 1 I I 1 1 I LS I I N/A I II I S55.001 I N/A 1 I $500.00 1 I N/A 1 I $500.001 I N/A I I $10000 I I N/A 1 I $344.00 1 I 111. I 1 QUITO- WESTMONT -SOUSA INSTALLATI0N1 I I 1 1 I LS 11 N/A 1 II I $46,690.00 1 I N/A 1 I $47,800.00 1 I N/A 1 I $48,415.00 1 I N/A 1 I $54,700.00 1 I N/A 1 I $54,800.00 1 I 112. 17 CONDUIT 1 1001 LF 11 $20.001 $2,000.001 $10.001 $1;000.001 $15.001 $1,500.001 $18.001 $1,800.001 $10.001 $1,000.001 113. 1 #6 PULL BOXES 1 21 EA 11 $200.00 1 $400.00 1 $200.001 $400.001 $200.00 1 $400.00 1 $150.001 $300.00 1 $200.00 1 $400.00 1 TOTAL I I I $70,675.00 I- 1 $68,069.00 1 1 $72,495.00 I 1 $77,355.00 1 1 $77,704.00 I II I I f 1 I I I I I I CITY OF SARATOGA I QUITO ROAD- WESTMONT AVENUE -SOUSA LANE TRAFFIC SIGNAL I I I BID SUMMARY I I I I I I I ENGINEER'S ESTIMATE II I RICHARD A. HEAPS I I STEINTY AND COMPANY I I HECI I I CUPERTINO ELECTRIC I 1 I I ITEM # I REM DESCRIPTION I QUANTITY I UNITS 11 UNIT PRICE I TOTAL I UNIT PRICE I TOTAL I UNIT PRICE I TOTAL I UNIT PRICE I TOTAL I UNIT PRICE I TOTAL I I 11. I I I ]TRAFFIC CONTROL 1 I I I 1 1 I LS II I I I N/A 1 II I I $535.001 I I N/A I I I $900.00 I I I N/A 1 I I $900.00 1 I I N/A I I I $250.00 I I I N/A 1 I I $6,600.00 1 I 12. I I STRIPING INSTALLATION 1 I I 2.5001 I SF 11 $2.001 II I $5,000.00 1 I $2.001 I $5,000.00 1 I $2.001 I $5,000.00 1 I $1.321 I $3,300.00 1 I $1.321 I $3,300.001 I 13. 1 STRIPING REMOVAL 1 2,5001 SF 11 $2.251 $5,625001 $1.001 $2,500.001 $1.001 $2,500.001 $1.761 I $4,400.00 ] I $1.761 $4,400.001 I 14. I I 1SIGNS 1 I 41 EA II I 11 $150.001 I $600001 I $180.001 I $720.001 I $180.001 I I $720.001 I $360.001 I $1,440.001 I I $363.001 I I $1,452001 I 15. I I 1 COMMON EXCAVATION 1 I 201 CY II I 11 $165001 I $3,300001 I $100.001 I $2,000.001 $100001 $2,000.001 I $110.001 I $2,200.001 I $99.001 I I $1,980.001 I 16. I I 1 P.C.C. SIDEWALK 1 I 4801 SF II I 11 $6.501 I $3.120.001 I $6.001 I $2,880.00 1 I $6-001 $2,880.00 1 $11.001 $5,280.001 $10.181 I $4,886.40 1 I 17. I I 1 R36 ROLLED CURB 1 I - 801 LF II I 11 $20.001 I $1,80000 1 I $17.001 I $1,36000 1 I $17.001 I $1,360.00 1 I I $44.001 I I" $3,520.00 1 I I $27.501 I I $2,200.001 I 18. I I I 1 WHEELCHAIR RAMPS 1 I I I 1 I I EA II I II $750.001 II I I $750.001 I I $800.001 i I $800.001 I I $800.001 I $800.001 I $1,650.001 I $1,650.001 I $1,210.001 I I $1,210.001 I 19. 1A.C. PAVEMENT 1 101 TON I1 $100.001 $1,000.001 $270.001 $2,700.001 $270.001 $2,700.001 - $1,000.001 I $10,000.001 I $330.001 $3,300.00I I 110. I I I 1 RECORD DRAWINGS I I I I 1 I I LS II I I I N/A 1 II I I $55.00 I I I N/A I I I $50000 1 I I N/A I I I $100.00 I I N/A 1 I $12500 1 I I N/A 1 I I $1,200.00 I I 111. 1QUITO- WESTMONT -SOUSA INSTALLATION] i I LS I I N/A 1 $46,690.00 i N/A I $56,788.00 I I N/A I I $60,698.00 I I N/A 1 I $48,500.00 1 I N/A 1 I $53,000.00 1 I I 112. I _I 13' CONDUIT 1 I 1001 LF II I 11 $20.001 I $2,00000 1 I $12.001 $1,200.00 1 $30.001 $3,00000 1 I $20.001 I $2,000.00 1 I $40.001 I S4,000.001 I I 113. I I I 1 #6 PULL BOXES I I I I 21 I EA II I 11 $200.00 1 II I I $400.00 1 I I $200.001 I I $40000 1 I I $200.00 1 I $400.00 1 I $200.001 I $400.00 1 I $290.00 1 I $580.00 1 I I I TOTAL II I I I I II I I $70,675.00 1 I I 1 I I $77,748.00 1 I I 1 I I $83,058.00 I I I I I I $83,0655.00 1 I I 1 I I $88,108.40 I I 4 H SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. S� I AGENDA ITEM MEETING DATE: 2/1/95 CITY MGR. APPROVAL ORIGINATING DEPT. Recreation SUBJECT: Proposed Change in Field Reservation Fee Schedule for El Quito Park Recommended Motion(s): Approve revised fee schedule and policy changes as recommended by staff effective February 2, 1995. Report Summary: See attached report from Parks Superintendent which was reviewed and approved by the Parks & Recreation Commission at the January 17, 1995 meeting. Fiscal Impacts• Revenue from rental of E1 Quito Park was $645 in 199.4. The Proposed change would not increase fees collected from Saratoga organized youth sport groups but would result in a slight increase for picnic groups using the park for more than 3 hours. Also, if private groups wish to rent, revenue would increase. Advertising, Noticing and Public Contact: All 1994 El Quito Park rental groups and organizations have been sent an agenda of this meeting. Consequences of Not Acting on the Recommended Motions: Organized for profit groups will continue to rent. El Quito Park and pay only $15 for all day use. Follow Up Actions: If approved, implement new fee schedule. Attachments: 1. Report on Proposed Revisions of Field Reservation Fee Schedule for E1 Quito Park MEMORANDUM TO: Parks and Recreation Commission FROM: Bob Rizzo, Parks Superintendent DATE: January 9, 1995 SUBJECT: Proposed Revision of Field Reservation Fee Schedule For El Quito Park Recently staff conducted a survey of surrounding Cities regarding athletic field user fees (see exhibit A) . In discussion with other park and recreation agencies, our current fee structure is far below the median fee structure of surrounding cities. Staff is recommending to adjust the athletic field user fees for El Quito Park and adoption of a field use policy. CURRENT USE FEE The current use fee is $15 per field use for resident and $30 per field use for non - residents. There is no time limit, a team can utilize the El Quito softball field and soccer field all day for just a $15 fee. This fee does not cover the cost to administer the reservation process for this field. Recently, a number of organized adult softball teams were using E1 Quito Park field to run an organized softball league and their only cost was $15 per use per day fee. The league reserved the field for eighteen (18) separate dates from 9am to 6pm each day for only a total fee of $270 for 162 hours of use which works out to a fee of $1.66 per hour. A youth soccer group uses E1 Quito Park for its program for sixteen dates for a total of 80 hours which computes to an hourly charge of. $3 per hour of use. The fee charges for the surveyed group range from a high of $20 per hour to $8 per hour for a median fee rate of $12.60 per hour. A PROPOSED•FIELD RESERVATION FEE SCHEDULE - EL QUITO PARK Proposed fee schedule is broken into three categories; (A) Adult Organized Sports Group (organized leagues and tournaments; softball /soccer teams). (B) Youth Organized Sports Group (organized softball /soccer). (C) Picnic Groups (day use). A) Adult Organized Sports Groups (For Profit, ie Leagues and /or Tournaments) Resident $ 15 per hour Non - Resident $ 25 per hour Security /Damage Deposit $100 Provide a copy of league or organizations Certificate of Insurance which includes a clause that holds the City of Saratoga, staff and officials harmless. A security /damage deposit of $100 will be required and shall be paid when reservation is made in order to secure the date desired. The first applicant with the deposit has the reservation. The security /damage deposit is refundable following the event if no damage occurs and the park is left in a clean condition. The individual reserving the facility shall be responsible for cost of repair of any damage to the buildings or grounds occurring during their use. The Parks Department may require that additional security be paid by any group or individual for any function. Half of the deposit shall be retained in the event of a cancellation less than two weeks prior to the event. B) Youth Organized Sports Groups Resident Non - Resident Deposit $ 5 per hour $ 15 per hour None Provide copy of Certificate of Insurance which includes the City of Saratoga, staff and officials harmless. C) Picnic Groups Resident $ 5 per hour Non - Resident $ 10 per.hour Reservation Policy: City of Saratoga sponsored activities have priority. The City of Saratoga may cancel or revise any field permit. Users must have a copy of the approved field permit with them when using the field. Field use is limited to the times and dates listed.on the permit. Goal post, backstops; bleachers and etc. must not be moved. El Quito Park Field Tournament Rules /Regulations 1) Applicants /groups are responsible for the following items: a) Insure that curfew regulations are enforced and that all evening activities are completed a hour after dusk. b) Provide necessary equipment and supplies. The Park Maintenance Division does not loan, furnish, or make available to any group or individual, equipment of any type. C) Provide and contract for needed officials, staff and .support personnel. At least one rated (ASA) official will be required for all tournaments to insure a quality tournament. d) Furnish liability or other insurance for the protection of the public, the City of Saratoga, and official and employee thereof as the City may require. 2) Teams, groups, participants, applicants and /or individuals found in violation of any City of Saratoga ordinances and /or use policies will be subject to one or more of the following: a) Permit revocation b) Loss of future facility use rights and privileges C) Loss of all deposit fees 3) All tournament flyers and /or league schedules must read somewhere on the handout: "This activity is in no way affiliated with.the City of Saratoga or its sports programs ". All tournament. flyers and /or schedules must be approved by the Park Superintendent prior to being distributed. Survey of Field Reservation Fees (Exhibit A) Citv of Cupertino Hourly Rate $ 20 per hour (min. 2 hrs) Deposit $200 Field Prep $ 20 Field Reservation 6 months in advance City of San Jose Hourly Rate Deposit Field Prep Youth Group Field Reservation City of Mountain View Hourly Rate Deposit Field Prep Field Reservation City of Campbell Hourly Rate Deposit Field Prep Field Reservation Town of Los Gatos Hourly. Rate Jw $ 8 per hour (min. 1 hr) None $ 20 $ 1 per hour 3 months in advance $ 15 per hour (min. 1 hr) None None 1 year in advance $ 10 per hour + $25 processing fee (adults) $ 0 per hour + $25 processing fee (youth) $ 5 per hour + $25 processing fee (picnic group) $ 50 provide insurance for adult groups, leagues and organized youth sports groups None 6 months in advance $ 10 per hour r� SARATOGA-CITY COUNCIL r EXECUTIVE SUMMARY NO. 1"b AGENDA ITEM MEETING DATE: February 3, 1995 CITY MGR. ORIGINATING DEPT. Finance Department SUBJECT: Budget Summary at December 31, 1994 Recommended Motion(s): Receive and file the attached report. Report Summary: The City of Saratoga adopted a budget totalling $12,468,591 on June 15, 1994. To date the City Council has approved 10 Appropriation Resolutions totalling $1;118,374. The funding of these appropriations has been as follows: Contingencies Fund Balance Matching Revenue $79,053 $698,474 $340,847 We began this Fiscal Year with consolidated audited Fund Balances which are $78,092 less than anticipated. Revised projections of ending Fund Balances are: General Fund $2,174,660 Restricted Funds 1,406,863 Total Fund Balances $3,581,523 Fiscal Impacts: The revised General. Fund Balance is $228,165 greater than the reserve requirement of $1,946,495. The remaining Appropriation for Contingencies is $135,396. Follow Up Actions: None. Consequences of Not Acting on the Recommended Motions: None. I c: \recon \appcont.wkl 26- Jan -95 BUDGET SUMMARY REVISIONS TO APPROPRIATIONS, ESTIMATED REVENUES AND FUND BALANCES JANUARY 31, 1995 APPROPRIATIONS General Restricted 1994/95 Operating Expenses & Capital Projects 7,571,531 3,668,976 11,240,507 Appropriation for Contingencies 214,449 214,449 Hillside Development Fee Refunds 1,013,635 1,013,635 Adopted 1994/95 Budget 7,785,980 4,682,611 12,468,591 Appropriation Resolutions: S.A.S.C.C. Grant Increase from Contingencies 4,000 4,000 Pavement Mgmt Program Carryover from U.U.T. 698,474 698,474 Warner Hutton Landscaping from Revenues 83,700 83,700 Celebrate Saratoga from Contingencies 2,514 2,514 Median. Contracts for Landscape Maintenance 5,085 5,085 Parks Contracts reduction (5,085) (5,085) Affordable Housing Project from Revenues 248,200 248,200 Congress Springs Ballscreenfrom Contingencies 1,511 1,511 E.I.R. for Odd Fellows from Revenues 88,000 88,000 Advertising change in Election date from Contingencies 4,200 4,200 Amended Sheriff's Contract from Contingencies 66,828 66,828 Draw on Appropriation for Contingencies (79,053) (79,053) Increases to date 870,174 248,200 1,118,374 Current Appropriations 8,656,154 4,930,811 13,586,965 ESTIMATED RESOURCES AVAILABLE General Restricted 1994/95 Fund Balance 3,057,083 2,804,530 5,861,613 Interfund Transfers (243,810) 243,810 0 Estimated Revenue 7,385,495 3,563,272 10,948,767 Original Estimates 10,198,768 6,611,612 16,610,380 Reimbursement for Warner Hutton Landscaping 100,000 100,000 Reimbursement for Affordable Housing Project 248,200 248,200 Reimbursement for E.I.R. Odd Fellows 88,000 88,000 Revenue Increases 188,000 248,200 436,200 Estimated Beginning Fund Balance 3,057,083 2,804,530 5,861,613 Audited Beginning Fund Balance 3,501,129 1,968,725 5,469,854 *Budgeted Agency Funds 313,667 313,667 Difference between Audit and Estimate 444,046 (522,138) (78,092) Adjusted Resources Available 10,830,814 6,337,674 17,168,488 * - Quarry Creek, Parking Districts #2 and #3, Laonard Road and the Saratoga Public Finance Authority. * *- Amount remaining for appropriation adjustments. We are submitting an Appropriation Resolution at the February 1 meeting in the amount of $83,500 to fund Hillside Development Fee Refunds which exceed the original estimates due to classification errors from 1985 to 1887. Fees were posted in the General Fund. Patricia Shtiver SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. $3 47 AGENDA ITEM MEETING DATE: February 1, 1995 CITY MGR. APPROVAL ORIGINATING DEPT. City Manager's Office Paula Reeve, Public Services Assistant SUBJECT: Sixth Amendment to Agreement to Provide Local Law Enforcement Agency Access to the California Identification System (CAL ID) Recommended Motion(s): Authorize the Mayor to execute the Agreement on behalf of the City. Report. Summary: The City of Saratoga, along with other cities in Santa Clara County, has participated in the CAL ID program since its inception in 1988. The program is routinely used to identify prints found at crime scenes, and may potentially determine the identity and prior arrest record of a suspect being booked into the jail. It is the only resource available in the county for law enforcement officials to quickly obtain this type of information. The amendment extends the term of the original agreement for another year and denotes the necessary financial contributions from each city to cover the operating costs of the Local ID System for fiscal year 1994 =1995. Fiscal Impacts• Saratoga's allocated cost of $16,199. for fiscal year 94/95 is included in the police services budget. Follow Up Actions: Execute the Agreement and return to the City Clerk at the City of San Jose. Consequences of Not Acting on Recommended Motion: The Sheriff's Department will not have access to fingerprint information relating to Saratoga law enforcement activity, and the future of the countywide program will be jeopardized. Attachment(s): 1. Agreement CITY OF SAN JOSE, CALIFORNIA January 13, 1995 Grace E. Cory City Clerk City of Saratoga 13777 Fruitvale Avenue Saratoga, CA. 95070 721�� RE: Sixth Amendment to Agreement to Provide Local Law Enforcement Agency Access to the California Identification System Dear Grace: Enclosed is one (1) copy of the above - referenced agreement and one extra copy of the signature page which contains your City's signature block. This year the execution process is being changed to cut down on the amount of paper used. This amendment extends the term of the original for another year and denotes the necessary financial contributions from each city to cover the operating costs of the Local ID System for fiscal year 1994 -95. Please have the agreement approved by your Council /Board and ensure that the authorized officials execute the document on behalf of your City /County. Please forward a copy of this letter with the document to the Clerk of the Council /Board for processing information. After execution, return the single signature page to my attention in the City Clerk's Office at the above - stated address. After approval and execution by all the cities involved, this office will compile a master from all the executed counterpart signature pages of all user cities and provide your office with a copy for your records. Thank you for your assistance in the execution and processing of this amendment. Should you have any questions, please call 277 -4428. Sincerely, Patricia L. O'Hearn City Clerk. PLOH:SKP:wng Enclosure SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. �S 3 AGENDA ITEM MEETING DATE: February 1995 CITY MGR. ORIGINATING DEPT. FINANCE DEPARTMENT SUBJECT: BUDGET RESOLUTION TO FUND HILLSIDE DEVELOPMENT FEE REFUNDS Recommended Motion(s): Approve the attached Appropriation Resolution to provide funding for fee refunds in excess of estimates. Report Summary: Initial estimates of fee refunds were based on the balance of fees deposited in the Hillside Development Fund with interest allocated since July 1987. In the early years of the program the staff of the Building Department were inconsistent in recording receipts to the proper fund. In addition, development fees paid for a large project were "Paid Under Protest" and deposited in the General Fund. Since annual interest allocations were based on fund balance, the allocations were understated as a result of the classification errors. Once the Hillside Development Parcels were audited it was determined that a possible $180,000 was recorded in the General Fund. This Appropriation Resolution funds the excess refunds to date. Additional transfers may be required subject to requests for refunds by the remaining owners who have not submitted their claims.. Fiscal Impacts: There is a potential $100,000 draw on the Appropriation for contingencies if all claims are submitted. Follow Up Actions: None. Consequences of Not Acting on the Recommended Motions: Expenditures will exceed the budget for the Hillside Development Fund. �K