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Home My WebLink About02-15-1995 CITY COUNCIL STAFF REPORTSSARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. RS, AGENDA IT v MEETING DATE: February 15, 1995 CITY MGR. ORIGINATING DEPT. City Manager 0,/_6� SUBJECT: Resolution Adding to Basic Salary Classes and Employment Classifications and Resolution Authorizing Permanent Positions in City Service for 1994/95 Recommended Motion(s): 1. Approve Resolution No. 85.9_ Adding to Basic Salary Classes and Employment Classifications 2. Approve Resolution No._ City Service for 1994/95 Report Summary: Authorizing Permanent Positions in The Resolution adding to basic salary classes and employment classifications adds the new position of Administrative Assistant. This position is a full time non - management professional position in the City Manager's. Office. The salary is in Range 120 and is included on the attached revised salary chart for non - management positions. This position is being added because the department head position of Assistant to the City Manager, which is currently b0% of full time, will be deleted upon the incumbent's retirement May 4, 1995. The Resolution 'authorizing permanent positions also replaces the part -time Assistant to the City Manager position with the full time Administrative Assistant position. This change will be effective approximately May 1, 1995. Fiscal Impacts: None. Salary for new full time position will not exceed current salary expenditure. Advertising, Noticing and Public Contact: None required. Consequences of Not Acting on the Recommended Motions: Position will not be filled. .. t Follow Up Actions: Staff will implement recruitment of new position. Attachments: 1. Resolution No. 85.9_ Adding to Basic Salary Classes and Employment Classifications 2. Administrative Assistant Job Description 3. Revised Salary Chart Adding Administrative Assistant Position 4. Resolution No. Authorizing Permanent Positions in City Service for 1994/95 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. S5-C AGENDA IT M MEETING DATE: 2 ,Z15/95 CITY MGR. ORIGINATING DEPT. City Manager's Office SUBJECT: Allocations for FY 1995/96 Housing and Community Development Act Funds and Human Services Grants Recommended Motion(s): 1. Conduct A Public Hearing . 2. Make allocations for approximately $160,000 for FY 95/96 HCDA project funds as determined 3. Make allocations for Human Services grants from other revenue sources according to Council policy Report Summary: The City Council is requested to conduct a Public. Hearing to receive comments and recommendation's on projects proposed for the 1995/96 Housing and Community' Development Act (HCDA) funds and other funding as available. Council is further requested to make a determination regarding the allocation of federal HCDA monies anticipated to be approximately $160,000. Availability of Block Grant funds has been publicized and proposals solicited from the community, previous recipients, and city staff. Following determination of the allocation 1995/96 HCDA funds by the Council, proposals. will be submitted to the County for final approval by the Board of Supervisors. Proposals for human services not funded through the Block Grant program may be considered for grants from other revenue sources. Fiscal Impacts: The .City will receive an HCDA allocation of approximately $160,000 for project costs plus $15,000 for staff administrative costs and An additional $15,000 to cover the costs of county rehabilitation services for 1995/96. Council policy limits spending for human services programs to 1.3 of projected general revenues,. approximately $94,530. Approximately $37,000 of this amount will come from CDBG funds. Advertising, Noticing and Public Contact: 1. Letter announcing schedule and inviting proposals sent to interested parties, Commissions, and City staff, December, 1994. 2. Display ad announcing hearing and inviting proposals, Saratoga News,.January 18, 1995 3. Legal Notices of Public Hearing, Saratoga News, February 1, 1995 Consequences of Not Acting on the Recommended Motions: The HCDA allocation will remain with the County and the supplementary funding for human services will remain in the City's general fund. Follow Up Actions: Forward HCDA funding recommendations to the County; execute agreements with agencies receiving funding. Attachments: 1. Report to Council from Administrative Analyst 2. Correspondence from Charles &.Terezinha James dated 2/5/95 supporting funding of Ombud "sman Program Fd � o� SARA �O '13777 FRUITVALE AVENUE • SARATOGA,'CALIFORNIA 95070 • (408) 867 -3438 COUNCIL MEMBERS: Ann Marie Burger PaulE Jacobs, Gillian Moran Date: February 9 ,. _ 1995 Karen Tucker Donald L. Wolfe To: City Council From: Administrative Analyst Subject: Allocation of the FY 1995/96 Housing and Community Development Act Funds and Human Service-Grants- RECOMMENDED ACTION: 1.. Conduct Public Hearing 2. Make allocations for approximately'$160,000 for FY 95/96 CDBG funds as determined 3:. Make allocations for'Human Services grants from other revenue sources according to Council policy and /or budget constraints.. Background - Community Development Block Grant Program: The City of Saratoga, nine other "nonentitlement" cities (population under 50,000) within Santa Clara County, and the County itself receive federal Housing and Community Development Act (HCDA) Community Development Block Grant (CDBG) funds, which are administered by the Department of Housing and Urban Development (HUD.) for eligible projects and activities. , By regulation, nonentitlement cities receive funds through a cooperative Agreement . with the Urban County of Santa Clara (the locally responsible grant recipient). Therefore, expenditure of these funds is restricted not only by federal regulations, but by any additional guidelines imposed by'. the County -as well. The total amount of HCDA allocation to the County for 1995/96 is expected.to"be' approximately. $3,- 510,000.., Of the total grant, twenty percent will be used for administration costs, of which the City of Saratoga will receive $15,000 in addition to the project allocation. Forty percent of the' remainder will 'go to the Countywide competitive. pool where funds are, prioritized for projects /activities "that contribute'to.increasing the supply of affordable housing in the.county. -The other sixty percent of the total grant will go to the nonentitlement cities and the County for direct allocation for any HCDA . eligible. activity. Saratoga's Printed on recycled paper. . M project share is expected to be approximately $160,000. In general, to be eligible for CDBG funds, proposals must primarily benefit those of very low or low income (e.g. family of four - $39,900). A maximum of fifteen percent of the total County grant may be used for human services activities. we estimate that we will be able to use $37,000 of our grant funds for human services in 1995/96. Background - Human Services Grants: Council policy provides for the use of general funds in making some grants to human services agencies because of the constraint on using Block Grant money for this purpose, i.e. the number of proposals which the City receives each year for providing necessary services to low income, elderly and disabled residents. The policy also provides that proposals for both Block Grant funds and general revenues will be considered at one hearing. The policy sets a maximum dollar amount to be allocated annually for human services grants at 1.3% of the City's projected general revenues (approximately $94,530 for 95/96). (Summary of proposals on following pages) 2 RECOMMENDATIONS 1. Human Services Recommended Funding $94,530 Nine proposals were submitted in this category from ten different.. agencies, totalling $144,721 of requested funds. Staff is recommending funding in this category at the level that is permitted under the city's human services funding policy, $94,530. Funding at the this level would be 65% of the total requested amount and this would require $57,530 of general. fund money with $37,000 coming from CDBG funds. Council has adopted funding criteria for the Human Services Grant program that includes consideration for the-benefit of Saratoga; the need for the service provided; financial need of the applicant agency; and provision of essential services to Saratoga's low income, elderly, and /or disabled residents. Assigning funding priority based on financial need is difficult because Saratoga's portion of services in most cases is so low in comparison to other cities that these services make up a small portion of most agencies' organization and program budget. The exceptions are SASCC and Transit Assist where services are targeted to Saratoga residents and are a primary objective. The City of Saratoga has had a long -term relationship in policy direction as well as funding with these two agencies. This year we received a new proposal in the area of Human.Services Grants in addition to those from agencies previously funded for services in Saratoga. The Santa Clara Black Chamber of Commerce submitted a proposal for an Entrepreneurial Training program and although this program is a worthy project, staff does not consider it to be as essential to the needs of our low- income residents, the vast majority of whom are seniors. The proposed project would provide a ten week comprehensive training program aimed at low to moderate income adults and small businesspersons in Saratoga. Staff recommends funding to the eight other agencies who submitted requests for Human Services Grants. The recommended grant amounts are listed on the attached spreadsheet. 2. Other CDBG Projects Recommended Funding $ 123,000 Six agencies have submitted proposals for rehabilitation projects and or help with acquisitions of property. .Funding for requests of this type can come either from the "new" 95/96 CDBG money or from the City's housing .rehabilitation loan program. Staffs 3 recommendations are that the Council approve the use of new monies since the County along with HUD encourage the annual turnover of funds to eligible projects. One such project comes from TRI -Aegis Residential Services. This agency provides intermediate level homes for persons with developmental disabilities. TRI -Aegis has established seven homes in Santa Clara County; one of them being in Saratoga located off of Allendale Avenue. TRI -Aegis has requested $50,000 to aide in the acquisition of the Allendale Group Home which serves six very low - income individuals. The site is currently being leased and the terms of the lease provide for a annual rental increase. InnVision, is a community- based, nonprofit organization that provides year -round shelter and supportive services to homeless people in Santa Clara County. InnVision has requested $5,000 from Saratoga to assist in the construction of a 90 -bed housing facility for homeless people. The Timpany Center provides rehabilitative and therapeutic services in aquatics for children and adults with physical, mental or emotional disabilities. Three percent of the center's total clients are Saratoga residents. The Timpany Center is requesting $5,000 from the City of Saratoga to help provide capital improvements to the center itself. Staff recommends funding for all three of these projects. Yet, as in the past, staff further recommends that funding be contingent on InnVision and the Timpany Center securing administrative support from the County or another city to monitor the proposed projects for Davis -Bacon (labor standards) requirements. This contingency would not apply to the TRI -Aegis project due to the nature of the project and the funding sources. Another two proposals for rehabilitation projects were submitted by the Emergency Housing Consortium (EHC). One proposal requests $25,000 for Phase II of the Rehabilitation of the Monterey Glen Inn and the other proposal requests $55,000 for Phase II of the Reception Center located in San Jose. Last year the Council approved $37,000 for two different projects proposed by EHC, of which $25,000 was for Phase I of the new Reception Center in San Jose. Staff is very much in support of the Emergency Housing Consortium and. their efforts to deliver innovative solutions to the homeless problems in Santa Clara and while -it is not feasible to fund the full $80,000 requested by EHC staff recommends that $13,000 be approved by council. Staff would like to propose that the remaining $50,000 be allocated to the development of low- income senior housing within Saratoga. These funds could be used to establish another home or. living situation similar to the Shared Senior Home project located on Johnson Avenue. 4 The Fellowship Plaza has requested $20,000 to assist in the construction of a Park' setting area at the entrance of their facility that would include a 101x 33' pond with continuous flow. Although this project is worthwhile, staff does not consider them to be at the same level of priority as the more essential services to low income residents. In addition, since construction on this proj -ect is already far along, it would probably not meet the strict labor standard requirements imposed.on CDBG projects. 5 M February 1995 Summary of H and Human Services Grant Pro osals Amount Amount Amount Amount - Approved Approved Aoency Project Requested Recommended 94/95 * 93/94 Human Services Family Service Case Mamt 3 000 $2,000 $1,500 0 Second Harvest Brown B $3,000 $3,000 $1,500 $1,000 LTC Ombudsman $1,575 $1,575 $1,500 $0 Prolect Match Senior Match $2,000 $2,000 $1,500 $1,000 SASCC Daycare 38,963 $37,000 $27,400 $27,195 SASCC Operations $45,743 $34,455 35 000= $35,215 TOO Teen Counsel $10,440 $1,500 $1,000 0 Tran. Asst. Paratransit $15,000 $13,000 $12,600 12 590 S.C. Chamber Workshoo $25,000 Subtotals 144 721 $94,530 $n,.000- $77,000 Other CDBG EHC Reception $55,000 $10,000 $25,000 EHC Monterey $25,000 $3,000 $12,000 Tim an Center Rehab $5,000 $5,000 Tri-Aeois Acquisition $50,000 $50,000 Invision Construction 5,000 $5,000 Fellowship Plaze Park $20,000 City Seratooe Senior Housino $50,000 $50,000. Subtotals $210,000 $123,000 $37,000 Total Proposals $354,721 $217,530 5119,000. $77,000 *Please Note; Approved amounts listed for previous years only indlude those agencies who have submitted proposal requests for FY 95 -96. Totals do not - reflect all monies allocated that year. �J i ;9-. � SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. �ST AGENDA ITEM MEETING DATE: February 3, 1995 CITY MGR. ORIGINATING DEPT. Finance Department r SUBJECT: Budget Summary at December 31, 1994 Recommended Motion(s): Receive and file the attached report. Report Summary: The City of Saratoga adopted a budget totalling $12,468,591 on June 15, 1994. To date the City Council has approved 10 Appropriation Resolutions totalling $1,118,374. The funding of these appropriations has been -as follows: Contingencies Fund Balance Matching Revenue $79,053 $698,474 $340,847 We began this Fiscal'Year with consolidated audited Fund Balances which are $78,092 less than anticipated. Revised projections of ending Fund Balances are: General Fund $2,174,660 Restricted Funds 1.406,863 Total Fund Balances $3,581,523 Fiscal Impacts: The revised General Fund Balance is $228,165 greater than the reserve requirement of $1,946,495. The remaining Appropriation for Contingencies is $135,396. Follow Uo Actions: None. Conseguences of Not Acting on the Recommended Motions: None. f ^,P c:\recon\appcont.wkt 02 -Feb -95 BUDGET SUMMARY REVISIONS TO APPROPRIATIONS, ESTIMATED REVENUES AND FUND BALANCES JANUARY 31, 1995 APPROPRIATIONS General Restricted 1984/95 Operating Expenses & Capital Projects 7,571,531 3,668,876 11,240,507 Appropriation for Contingencies 214,449 214,448 Hillside Development Fee Refunds 1.013,635 1,013,635 Adopted 1994/95 Budget 7,785,980 4,682,611 12,468,591 Appropriation Resolutions: SA.S.C.C. Grand Increase from Contingencies Pavement Mgmt Program Carryover from U.U.T. Werner Hutton Landscaping from Revenuse Celebrate Saratoga from Contingencies Median Contracts for Landscape Maintenanrce Parks Contracts reduction Affordable Housing Project from Revenues Congress Springs Ballscreen from Contingencies E.I.R. for Odd Fellows from Revenues Advertising change in Election date from Contingo iea Amended Sheriffs Contract from Contingwwies Draw on Appropriation for Contingencies Increases to date 4,000 4,000 698,474 698,474 83,700 83,700 2,514 2,514 5,085 5,085 (5,085) (5,085) 248,200 248,200 1,511 1,511 881000 88,000 4,20 4,200 66,828 65,828 (79.053) (79,053) 870,174 248,200 1,118,374 Current Appropriations 8,656,154 4830,811 13,588,965 ESTIMATED RESOURCES AVAILABLE General Restricted 1994/95 Fund Balance 3,057,083 2,804,530 5,861,613 Interfund Transfers (243,810) 243,810 0 Estimated Revenue 7,385,495 3,565,272 10,948,767 Original Estimates 10,198,768 6,611,612 16,810,380 Reimbursement for Warner Hutton Landscaping 100,000 100,000 Reimbursement for Affordable Housing Project 248 ,200 248,200 Reimbursement for E.I.R. Odd Fellows 881000 88,000 Revenue Increases 188,000 248,200 436,200 Estimated Beginning Fund Balance 3,057,083 2,804,530 5,881,613 Audited Beginning Fund Balance 3,501,129 1,988,725 5,469,854 *Budgeted Agency Funds 313,667 313,667 Difference between Audit and Estimate 444 ,046 (522,138) (78,092) Adjusted Resources Available 10,890,814 6,337,674 17,168,488 * - Quarry Creek, Parking Districts #2 and #3, Leonard Road and the Saratoga Public Finance Authority. **-Amount remaining for approprietla adjustments. We are submitting an Appropriation Resolution at the February 1 meeting in the amount of $83.500 to AM Hillside Development Fee Refunds which exceed the original estimates due to classification errors from 1955 to 1987. Fees were posted In the General Fund. Patricia Shriven DATE: TO: 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867 -3438 COUNCIL MEMBERS:. February,15, 1995 City Council; FROM: James Ousley, Chair,.Finance Advisory Committee 'Ann Marie Burger. Paul E. Jacobs Gillian Moran Karen Tucker Donald L. Wolfe,. 'SUBJECT: REVIEW OF BUDGET•SUMMARY.AT JANUARY 31, 1995. ----------------------------------------------------------- - - - - -- As requested by the City Council, the Finance Advisory,Committee reviewed the status report ,of changes to' the adopted budget made by the City Council through January 31, 1995, which had been presented. to the. City Council by the Finance "Director at your February 1, 1995, meeting. The Committee believes that' the summary .fairly represents the changes made to the budget by the City Council since its effective date of July 1,1994. As a, part of our review,. we discussed with the City Manager further changes.which he indicated have been. made or may need to be made by the end of the fiscal year which will change the current situation_. Note that as of January 31, 1995, -the- City had remaining Working Capital in the General Fund of $228,165. This is defined as-the unbudgeted balance of the General Fund.in excess of. the General Fund.Reserve Requirement.. On February 1, 1995, . the City Council took action to appropriate an additional ,$83,500 of Working'Capital from the General Fund to the Hillside Development Fund..In addition.the City Manager informs us that up to an additional $165, 000 may need to be transferred at. some future date to fully fund the refund account if all claims are filed.on time. This would leave the City with no remaining actual Working Capital. .However, it should be noted that the reported results of -operations through, December 31, 1994,.. adjusted for anticipated revenue shows a positive variance,of some $424,000. Nevertheless, the Committee cautions the City Council that the available Working Capital in the General'Fund continues to'operate at a. very slim margin 'and all requests for additional appropriations should be .viewed in a very conservative.light with. only the most'pressing needs being given serious consideration. By direction of the Finance Advisory Committee,, ames Ousley - Chair Printed on recycled paper. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. —S AGENDA ITEM MEETING DATE: FEBRUARY 15, 1995 CITY MGR.: ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD: SUBJECT: Final Map Approval for Tract No. 8683 (SD 93 -005) - 5 condominium units at 20661 Fifth Street Recommended Motion(s): 1. Move to adopt the Resolution declaring certain City -owned property surplus and authorizing its disposition. 2. Move to adopt Resolution No. SD 93 -005 granting final map approval of Tentative Map Application No. SD 93 -005 for five condominium units at 20661 Fifth Street. 3. Move to authorize the Mayor to execute the Subdivision Improvement Agreement with the developer, Saratoga Village Oaks Partners. Report Summary: Attached is Resolution No. SD 93 -005 which, if adopted, will grant final map approval for five condominium units located at 20661 Fifth Street. I have examined the final map and related documents submitted to me in accordance with the provisions of Section 14.40.020 of the Municipal Code and have determined that: 1. The final map substantially complies with the approved tentative map. 2. All conditions of the approved tentative map, as contained in Planning Commission Resolution No. SD 93 -005, have been completed or will be completed concurrent with development of the project. 3. The Subdivision Map Act, the City's Subdivision•Ordinance and all other applicable provisions of law have been complied with. 4. The final map is technically correct. Consequently, I have executed the City Engineer's certificate on the final map and have filed the final map with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for action by the City Council. Also attached in connection with the proposed development is a resolution which declares certain City -owned real property surplus and authorizes its disposition in consideration of specified improvements the developer will construct in Village Parking District No. 2. The City -owned property is an approximate 955 square foot strip contiguous to the proposed development and which provides no tangible benefit to the Parking District. In exchange for allowing the developer to acquire title to the property, the developer will landscape and assume maintenance responsibility for the strip, provide five new spaces in the Parking District (a net increase of two spaces) , and construct a new trash enclosure out of surplus masonry block from the Bonnet Way Soundwall project which the City will supply. Fiscal Impacts: The subdivider has paid $6,459.40 in Engineering fees and $32,640 in Park In -Lieu fees required for this subdivision. Follow Up Actions: The City Manager will execute the grant deed transferring title to the surplus property. The signed map will be released to the subdivider's Title Company for recordation along with specific recording instructions. Consequences of Not Acting on the Recommended Motions: The final map must either be approved or rejected by the City Council. If the map is rejected, it would be returned to the subdivider with findings as to why the map was rejected. Attachments: 1. Resolution declaring City -owned real property surplus and authorizing its disposition. 2. Resolution No. SD 93 -005 granting final map approval. 3. Subdivision Improvement Agreement. 4. Planning Commission Resolution No. SD 93 -005 approving the tentative map with conditions. 0 REPORT TO THE PLANNING COMMISSION -Application No. /Location: DR -93 -020, UP_ -93 -004 & SD -93 -005; 20661 Fifth St. Applicant /Owner: OLCOTT /GOESE Staff Planner: James Walgren Date: February 9, 1994 APN: APN 517 -09 -037 Director Approval: wool rain Jt. 1 � _ w w = 3 LL 00 0 0 z BIG BASIN WAY N43.00'00 "E r A ( g a0 0 r (N 40' 45'40:EU 1 -1 -7-- ,� 3 743'0000E 203.7 ° MAP C I D 42 418 � M cc 440 I v 00 0 w a; E- O v- �Et, 0 cd � � P AR ? LOT 2 Z N43.00.00 -E 100.00 N43'00'35" E _ OAK STREET Q' z o > KIRKEBY ENGINEERING CORP. Y Q 10950 N. Blaney Ave. NOTE; INDICATES EXISTING Cupertino, CA. 95014 (408)252-9690 ( ) LOT DIMENSION TO BE cHnNr,Fn T. TO ACCOMPANY DESCRIPTION 0 0 b 0 z w w � Cl1 o° � Z) z0 LL. Scale: r = 60' . !Date: oc . 1994 lJob No. 93022 N43.00'35 "E 150.00 r (N 40' 45'40:EU 1 -1 -7-- ,� 3 3 EXISTING LOT UNE,/ ' a 0 a m TO BE REMOVED p,,, � 0 ai - 0 "� v LOT 1 !2 a r� r� N43- 00.35 "E I53.I7 z I Zi TRACT No. 5503 N43.00'35 "E 150.00 corA I r v N I I R. 0. S. 129 M Q, I 2 3 4 5 6 N43'00'35" E _ OAK STREET Q' z o > KIRKEBY ENGINEERING CORP. Y Q 10950 N. Blaney Ave. NOTE; INDICATES EXISTING Cupertino, CA. 95014 (408)252-9690 ( ) LOT DIMENSION TO BE cHnNr,Fn T. TO ACCOMPANY DESCRIPTION 0 0 b 0 z w w � Cl1 o° � Z) z0 LL. Scale: r = 60' . !Date: oc . 1994 lJob No. 93022 CONTRACT FOR THE IMPROVEMENT OF SD 93 -005 AGREEMENT, made and entered into this day of 1995, by and between the CITY OF SARATOGA, a Municipal corporation of the State of California, hereinafter called "City ", and Saratoga Village Oaks Partners, subdivider and Owner, hereinafter collectively called Subdivider: W I T N E S S E T H• WHEREAS, Subdivider is engaged in subdividing that certain tract of land known and designated as 20661 Fifth Street situated in the City of Saratoga, County of Santa Clara, State of California; and WHEREAS, a final map of Tract 8683 has been filed with the City Clerk of the City of Saratoga for presentation to the Council for its approval, which map is hereby referred to and by said reference incorporated herein; and WHEREAS, Owner and Subdivider has requested approval of said final map prior to the completion of improvements of all streets, highways or public ways and sewer* facilities which are a part of or appurtenant to the abovementioned subdivision, including, but without limiting the foregoing, the necessary paving, catch basins, pipes, culverts, storm drains, sanitary sewers where required, street trees and street signs where required, and including a water system and fire hydrants acceptable to the San Jose Water Works and the City of Saratoga, all in accordance with and as required by the plans and specifications for all of said improvements in or. appurtenant to said subdivision, which plans and specifications were prepared by Kirkeby Encrineering Corp Civil Engineer, approved by the City Engineer and now on file in the offices of the Clerk of said City and /or the City Engineer's Office of said City, and WHEREAS, the City Council of said City did on the day of , 1995, adopt a Resolution approving said Final Map, rejecting certain dedications therein offered which 2 rejection did not and does not, however, revoke the offers of dedication therein contained and requiring as a condition precedent to the future acceptance of said offers of dedication that the Subdivider improve the streets and easements thereon shown in accord with the standards of the City's Subdivision Ordinance, as amended, of the City. of Saratoga and in accord with the improvement plans and specifications on file as hereinabove referred to, and requiring as a condition precedent to the release of said final map for recordation that the subdivider agree in writing to so improve said streets and easements in accord with this agreement, NOW, THEREFORE, in consideration of the above and in consideration of the City accepting all of said dedications after the hereinafter agreed to covenants on the part of the Owner and Subdivider have been complied with and in accord with Government Code Section 66462(a) of the State of California, it is hereby agreed as follows: 1. Subdivider at this cost and expense shall construct all of the improvements and do all of the work hereinafter mentioned, all in accordance with and to the extent and as provided in the above mentioned plans and specifications on file in the office of said City, for the construction of said improvements, in, for, or appurtenant to said subdivision, and all in compliance with the City's Subdivision Ordinance as amended and the laws of the State of California, and shall complete the same within one year from date hereof and shall maintain the same for a period of at. least one year after the satisfactory completion of the same. 2. Subdivider shall, before the release of said final map by City and as condition precedent to recordation thereof, furnish to the City and file with the City Clerk a good and sufficient surety bond or bonds, money or negotiable bonds, in form to.be approved by the City Attorney, securing the faithful performance by Subdivider of all work and the construction of all improvements herein in this Agreement mentioned within time specified, and securing the faithful performance by Subdivider of the maintenance of said improvements for a period of at least one year after completion of ii 3 the same, and for such additional period of time as may be necessary in order that Subdivider may cure and correct all deficiencies of construction to the satisfaction of the City Engineer of the City of Saratoga (in all events at least $1,400.00 of said bond to be in cash, with the right of City to use the same in its discretion for emergency maintenance and repairs in addition to any other rights of use) the total amount of said bond to be in the sum of.$ 14,000.00 ; and also a good and sufficient surety bond in form to be approved by the City Attorney securing the payment by subdivider of all bills for labor and materials incurred in the construction of any and all of said improvements, and the doing of all other work herein agreed to be done by the said Subdivider, the amount of said bond to be Fourteen Thousand Dollars ($ 14,000.00 ). 3. Subdivider does hereby expressly agree to indemnify and hold harmless the City and in their capacity as such, its councilmen, officers, boards, commissions and its employees, from any and all loss or damage, and from any and all liability for any and all loss or damage, and from any and all suits, actions, damages,,. or claims filed or brought by any and all person or persons because of or resulting from the doing by Subdivider or any and all things required of Subdivider by this contract, or because of or arising or resulting from the failure or omission by Subdivider to do any and all things necessary to and required by this contract or by law, or arising or resulting from the negligent doing by Subdivider, his agents, employees or subcontractors of any and all things required.to be done by this contract, or arising or resulting from any dangerous or defective condition arising or resulting from any of the above said acts or omissions of subdivider, his agents, subcontractors, or employees. Subdivider having heretofore certified, by the certificate upon •the abovementioned subdivision map, that he can convey clear title to the land within said subdivision, and City having relied upon said certificate and the representation contained therein, the foregoing provisions of this paragraph are specifically made to apply to any 4 destruction or damage to or removal of utilities, water lines or pipe lines of any kinds, and any other improvement, whether said destruction, damage or removal is required or caused by the plans or specifications or by direction of an officer, agent or employee of the City. 4. Subdivider shall, before the release of said final map by the City, and as a condition precedent to the recordation thereof, furnish to the City and file with the City Clerk certificates or policies of public liability and property damage insurance in form satisfactory to the City Attorney, and Subdivider shall at all times during the entire term of this agreement maintain the same in full force'and effect, which policies shall insure the City of Saratoga, its Councilmen,: officers, boards, commissions and employees against loss or liability for bodily injury and property damages arising or resulting from subdivider's operations and activities in the construction of any and all improvements mentioned in this agreement and the doing of any and all work mentioned in this agreement, within or outside the abovementioned subdivision, and /or arising or resulting from the doing or failure of subdivider to do all things required to be done pursuant to this agreement. Said policies of insurance shall cover bodily injury and property damage on both an accident and occurrence basis, with completed operations coverage for one (1) year after completion and acceptance of improvements, and shall be in amounts of not less than ONE MILLION DOLLARS ($1,000,000.00) for each. person, ONE MILLION DOLLARS ($1,000,000.00) for each accident or occurrence and property damage coverage of ONE - HUNDRED THOUSAND DOLLARS ($100,000.00) for each accident or occurrence and property damage coverage of ONE - HUNDRED THOUSAND DOLLARS ($100,000.00) for each accident or occurrence. Said policies of insurance shall in addition contain the following endorsement: "Other insurance - the coverage afforded by this insurance shall be primary coverage to the_ full limits of liability stated in the declarations. If the assured has other insurance against the loss covered by this policy, that other 5 insurance shall be excess insurance only, after the entire face value of this policy shall have been exhausted by payment." 5. In consideration of City allowing Subdivider to connect said subdivision to certain existing or proposed out -of -tract storm sewer lines, and in consideration of City relieving Subdivider of any obligation which City might legally impose on.Subdivider to acquire any right -of -way for, and /or to construct, any out -of -tract storm sewer drainage pipe lines and appurtenances which might reasonably be necessary to drain said subdivision and carry storm waters from said subdivision to natural drains, Subdivider shall, before the release of said final map by City and as a condition precedent to the recordation thereof, pay the City the sum of Zero dollars ($ 0 ). 6. In consideration of City agreeing to accept, in accord with this agreement, the in -tract storm drain lines and facilities constructed or to be constructed by Subdivider within or outside of said subdivision in accord with the plans and specifications now on file with the City offices, including the streets and other easements in or beneath which said facilities lie, Subdivider shall, before the release of said final map by City and as a condition precedent to the recordation thereof, pay the City the sum of Zero Dollars ($ 0 ). 7. Subdivider shall, before the release of said final map by the City and as a condition precedent to the recordation thereof; pay to the City the sum of One Thousand Four Hundred Dollars ($ 1,400.00 ) to be applied by City to the payment of expenses to be incurred by City for engineering and inspection services to be performed by the City in connection with said subdivision. 8. Upon Subdivider completing in accord with this agreement all of the improvements to be made-and done by said Subdivider as hereinabove set forth and as shown on the plans and specifications on file as hereinabove referred to, and upon Subdivider having properly maintained the same for a period of 'at least one year after the completion of said improvements as hereinabove specified, and upon the Subdivider complying with all covenants and conditions N on his or its part to be done and performed in accord with the within agreement, then and in that event, City agrees to rescind its rejection of the offers of dedication of streets and storm drain easements contained on the aforesaid final map, and at that time accept said offers of dedication. 9. Should the Subdivider and Owner hereinabove referred to not be the same person, firm or corporation, then this agreement shall only be effective upon both the subdivider and the Owner separately executing the same, and wherever the term Subdivider is used, the same shall include Owner and wherever the term Owner is used, the same shall include Subdivider. 10. This agreement shall be binding upon the heirs, personal representatives and assigns of Subdivider and Owner, and time is of the essence hereof, save and except that the City Council of the City of Saratoga may, but need not, extend any time or times for. the doing or performing of any acts as required under the terms of this agreement by resolution, if in the opinion of the City Council any such delay is without fault on the part of the Subdivider and Owner. Execution of the within agreement by the Owner or Subdivider shall constitute an irrevocable authorization to City to insert the date of passage of the Council resolution approving the final map, and to insert the date of this agreement as of the date of such resolution. IN WITNESS WHEREOF, the parties hereto have set -their hand the day and year first above written. CITY OF SARATOGA, a Municipal Corporation By: ATTEST: City Clerk APPROVED AS TO FORM: Mayor City Attorney By• Subdivider STATE OF CALIFORNIA STATE OF CALIFORNIA COUNTY OF... OrYrV, , l 4 ......................... �f1tIf1111riiiiiRimyi1Ri11nrlrrrnnrn illln nnurA K. C. KNAPP �, • I +. COMM. ## 1008294 s • •� NOTARY PUBLIC — CALIFORNIA y ro' COUNTY OF SANTA CLARA e Comm. Erp. Oct. 31, 1997 �uunnrrrrrurr IRAN nrrnrrrurrunuutarn�rrrrrrN By: (Owner, if different from Subdivider) On this.... ...........day of.. before , l�� c/i¢.(r............ before me, th un�jersipned, a Iota Public in and for said State, personally � appeared ... / /(( / CcJ ..... personally (or proved on the basis of satisfactory evidence) to be the person(s) w to me hose name(s) is/are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. ............................�C Notary Public in and for said State ..................... .... .. This document is onty a general form which may be proper for use in simple transactions and in no way acts, or is intended to act, as a substitute for the advice of an attorney. The printer does not make any warranty, either express or implied, as to the legal validity of any provision or the suitability of these forms in an s Cowdery's Form No. 10G — ACKNOWLEDGMENT — All Purpose specific transaction. �� — ( 1/91) sD 93- 005 RESOLUTION NO. DR -93 -020 CITY OF SARATOGA PLANNING COMMISSION STATE OF CALIFORNIA Olcott /Goose; 20661 Fifth St. WHEREAS, the City of Saratoga Planning Commission has received an application for Design Review approval to construct a five -unit residential townhome development within the Saratoga Villages; and WHEREAS, the Planning Commission held a duly noticed public hearing at which time all interested parties were given a full opportunity to be heard and to present evidence;.and WHEREAS, the applicant has met the burden of proof required to support said application, and the following findings have been determined pursuant to Article 15- 46.040 of the City Code: -The height, elevations and placement on the site of the proposed townhomes, when considered with reference to the nature and location of residential structures on adjacent lots, will avoid unreasonable interference with views and privacy. ( -The proposed townhomes in relation to the immediate neighborhood will minimize the perception of excessive bulk. -The proposed townhomes will be compatible in terms of bulk and height with existing residential and commercial structures on adjacent lots and those within the immediate neighborhood and within .the same zoning district, and will not unreasonably impair the light and air of adjacent properties nor unreasonably impair the ability of adjacent properties to utilize solar energy. -The proposed site development plan incorporates current grading and erosion control standards used by the City. -The proposed townhomes are consistent with the Saratoga Village Plan, are in compliance with the CH -1 development regulations and conform to the applicable design policies and techniques set forth in the Saratoga Village Design Guidelines. NOW, THEREFORE, the Planning Commission of the City of Saratoga does hereby resolve as follows: Section 1. After careful consideration of the site plan, architectural drawings, plans and other exhibits submitted in connection with this matter, the application of Olcott / Goese for Design Review approval be and the same is hereby granted subject to the following conditions: Community Development Department Acknowledged. 1• The development shall be located and constructed as shown on Exhibit "A ", incorporated by reference. Acknowledged. Acknowledged. Acknowledged. Acknowledged. Acknowledged. Acknowledged. Acknowledged. Acknowledged. File No. DR -93 -020; 20661 Fifth St. 2. Prior to submittal for building permit or grading permit, the following shall be submitted to Planning Department staff in order to issue a zone clearance: a. Three (3) sets of complete I construction plans incorporating this Resolution as a separate plan page. b. One (1) set of engineered grading and drainage plans also incorporating this Resolution as a separate plan page. C. All.applicable requirements /conditions of the Resolution (e.g. modifications to plans) and requirements /conditions of the City Arborist (e.g. tree protective fencing) shall be noted on the plans. 3. Height of structure shall not exceed 30 feet. 4. No ordinance size tree shall be removed without first obtaining a Tree Removal Permit, with the exception of those shown to be removed on the approved plans. 5. Obscure glass shall be used to mitigate privacy concerns along the rear elevation as indicated on the approved plans. 6. Exterior colors and materials shall be medium earthtone as reviewed and approved by the Planning Commission, pursuant to the approved plans and material board. 7. Landscaping for screening shall be installed prior to final occupancy per the approved plans. 8. Prior to the issuance of a Zoning Clearance, applicant shall submit the following for Community Development Director review and approval: a. Final landscape plans . indicating irrigation and appropriate plant species pursuant to the City ArboristIs recommendations. b. Landscaping shall be of native and drought tolerant species in conformance with the City's xeriscape guidelines. 9. All requirements of the City Arborist's Report shall be met. This includes, but-is' not limited to: Prior to the issuance of a Zoning Clearance a. The applicant shall submit to the City, in a form acceptable to the Planning Director, security in the amount of $11,012 pursuant to the recommendation of the File No. DR -93 -020; 20661 Fifth St. City Arborist to guarantee the installation, replacement, maintenance, and /or preservation of trees on the subject site. Prior to the issuance of Building or Grading Permits a. A trench shall be dug at the south margin of the proposed entry ramp location which is near the southwest corner of the parcel. This trench shall be inspected by the City Arborist to verify the numbers and diameters of tree #3 roots encountered. b. All recommended and /or necessary tree trimming shall be performed by an ISA certified arborist and inspected by the City Arborist. C. All required tree protection fencing shall be in place. d. All applicable fertilizing and groundcover treatment shall be completed. During construction a. Tree protection fencing shall remain in place. Prior to Final occupancy a. The City Arborist shall inspect the property to verify that all tree preservation measures have been complied with. The tree security deposit shall then be released in full, or in part,.based on his recommendation. Public Works Department Completed by Surveyor. 10. Prior to submittal of the Final Map to the City Engineer for examination, the owner (applicant) shall cause the property to be surveyed by a Licensed Land Surveyor or an authorized Civil Engineer. The submitted map shall show the existence of a monument at all external property corner locations, either found or set. The submitted map shall also show monuments set at each new corner location, angle point, or as directed by the City Engineer, all in conformity with the Subdivision Map Act and the Professional Land Surveyors Act. 11. The owner (applicant) shall submit four (4) copies of a Final Completed. Map in substantial conformance with the approved Tentative Map, along with the additional documents required by Section 14- 40.020 of the Municipal Code, to the City Engineer for examination. The Final Map shall contain all of the information required in Section 14- 40.030 of the Municipal Code and shall be accompanied by the following items: File No. DR -93 -020; 20661 Fifth St. a. One copy of map checking calculations. b. Preliminary Title Report for the property dated within ninety (90) days of the date of submittal for the Final Map. c. One copy of each map referenced on the Final Map. d. One copy of each document /deed referenced on the Final Map. e. One copy of any other map, document, deed, easement or other resource that will facilitate the examination process as requested by the City Engineer. Fees Paid. 12. The owner (applicant) shall pay a Map Checking fee, as determined by the City Engineer., at the time of submittal of the Final Map for examination. Fees paid to Surveyor. 13. Interior monuments shall be set at each lot corner either prior to recordation of the Final Map or some later date to be specified on the Final Map. If the owner (applicant) chooses to defer the setting of interior monuments to a specified later date, then sufficient security as determined by the City Engineer shall be furnished prior to Final Map approval, to guarantee the setting of interior monuments. None required. 14. The owner (applicant) shall provide Irrevocable Offers of Dedication for all required easements and /or rights of way on the Final Map, in substantial conformance with the approved Tentative Map, prior to Final Map approval. Plans submitted and 15. The owner (applicant) shall submit engineered improvement plans approved. to the City Engineer in conformance with the approved tentative map and in accordance with the design improvement _requirements of Chapter 14 of the Municipal Code. The improvements plans shall be reviewed and approved by the City Engineer and the appropriate officials from other public agencies having jurisdictional authority, including public and private utility providers, prior to approval of the Final Map. Requirements met. 16. The plans shall include required improvements to 5th Street, including, but not limited to, the undergrounding of the existing overhead utility system on the 5th Street. Additionally, the applicant shall relocate and replace the dumpster enclosure in Village Parking District No. 2 as indicated on the approved plans (thereby removing three existing spaces) and create five additional parking spaces within the District. File No. DR -93 -020; 20661 Fifth St. The new parking spaces will require the removal of one of the Walnut trees recommended for removal by the City Arborist. The Walnut tree within the planter area also recommended for removal shall be taken out and replaced with a 24 inch box native and drought tolerant species. Irrigation.to this new tree shall be provided through the project Landscape Maintenance Agreement. Fees Paid. 17. The owner (applicant) shall pay an Improvement Plan Checking fee, as determined by the City Engineer, at the time Improvement Plans are submitted for review. Agreement signed. 18. The owner (applicant shall enter into an Improvement Agreement with the City in accordance with Section 14- 60.010 of the Municipal Code prior to Final Map approval. All securities provided. 19. The owner (applicant) shall furnish Improvement Securities in accordance with Section 14- 60.020 of the Municipal Code in the manner and amounts determined by the City Engineer prior to Final Map approval. Insurance provided. 20. The owner (applicant) shall furnish a written indemnity agreement and proof of insurance coverage, in accordance with Section 14- 05.050 of the Municipal Code, prior to Final Map approval. All utility commitments 21. Prior to Final Map approval, the owner (applicant) shall provided. furnish the City Engineer with satisfactory written commitments from all public and private utility providers serving the subdivision guaranteeing the completion of all required utility improvements. All permits obtained. 22• The owner (applicant) shall secure all necessary permits from the City and any other public agencies, including public and private utility providers, prior to Final Map approval. Acknowledged. 23. All public and private improvements required for the project shall be completed and accepted for construction by the City Engineer, Community Development Director, and /or the appropriate officials from other public agencies, including public and private utility providers, prior to final approval of any building permits on any of the lots. Fees paid. 24. The owner (applicant) shall pay the applicable Park and Recreation in -lieu fees prior to Final Map approval. N/A 25. The owner (applicant) shall enter into.a Landscape Maintenance Agreement with the City prior to Final Map approval to ensure the maintenance of all required landscaping, including the area within the Parking District right -of -way and the replacement tree in the adjacent Parking District planter. File No. DR -93 -020; 20661 Fifth St. Saratoca Fire District Acknowledged. 26. Roof covering shall be fire retardant, Uniform Building Code Class A or B prepared or built -up roofing. Reroofing, less than 10 %, shall be exempt. Acknowledged. 27. Early Warning Fire Alarm System shall be installed and maintained in accordance with the provisions of Article 16 -60 City of Saratoga. Acknowledged. 28 • Early Warning Fire Alarm System shall have documentation relative to the proposed installation and shall be submitted to the Fire District for approval, prior to issuance of a building permit. Acknowledged. 29. Automatic sprinklers shall be installed throughout the residential units and the below grade garage. Acknowledged. 30., Developer shall install a fire hydrant that meets the Fire District's location requirements and specifications. Hydrant shall be installed and accepted prior to construction of any building. City Attorney's Office Acknowledged. 31. Applicant agrees to hold City harmless from all costs and expenses, including attorney's fees, incurred by the City or held to be the liability of City in connection with City's defense of-its actions in any proceeding brought in any State or Federal Court, challenging the City's action with respect to the applicant's project. Acknowledged. 32. Noncompliance with any of the conditions of this permit shall constitute a violation of the permit. Because it is impossible to estimate damages the City could incur due to the violation, liquidated damages of $250 shall be payable to this City per each day of the violation. Section 2: Applicant shall sign the agreement to these conditions within 30 days of the passage of this resolution or said resolution shall be void. Section 3. Construction must be commenced within 24 months or approval will expire. Section 4. All applicable requirements of the State, County, City and other Governmental entities must be met. Section 5. The applicant shall affix a copy of this resolution to each set of construction plans which will be submitted to the Building Division when applying for a building permit. File No. DR -93 -020; 20661 Fifth St. Section 6. Unless appealed pursuant to the requirements of Article 15 -90 of the Saratoga City Code, this Resolution shall become effective fifteen (15) days from the date of adoption. PASSED AND ADOPTED by the City of Saratoga Planning Commis- sion, State of California, this 27th day of April, 1994 by the following roll call vote: AYES: Asfour, Jacobs, Kaplan, Moran, & Wolfe NOES: None ABSENT: Caldwell & Murakami Chairperson, Pla' ing' Commission ATTEST: Secretary, Planning Commission The foregoing conditions are hereby accepted. Signature of Applicant Date I- RESOLUTION NO. SD 93 -005 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE FINAL MAP OF SD 93 -005 20661 FIFTH STREET ( SARATOGA VILLAGE OAKS PARTNERS) The City Council of the City of Saratoga hereby resolves as follows: SECTION 1: Lot 1 as shown on that certain map of Tract No. 8683, prepared by Kirkeby Engineering Corporation, dated October, 1994, and filed with the City Clerk of the City of Saratoga on February 15, 1995, is approved as ONE (1) individual parcel, to consist of not more than FIVE (5) condominium units. SECTION 2: All streets and easements shown on said map and offered for dedication to public use are hereby rejected on behalf of the public, save and except for public utility easements; and to the limited extent that any offers for public street purposes either expressly or implicitly include offers for easements for utility purposes along or beneath said street rights of way, then as to such express or implied offers of easements for public utility purposes, the same are hereby accepted on behalf of the public. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a meeting held on the 15th day of February, 1995, by the following vote: AYES: Councilmembers Jacobs, Moran, Tucker, Wolfe and Mayor Burger NOES: None ABSENT: None ABSTAIN: None 0 41 1 rn A 1022OWSM-6 =1 ATTEST: C Deputy City Cler] SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. �i� AGENDA ITE MEETING DATE: FEBRUARY 15, 1995 CITY MGR.: ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD SUBJECT: Revisions to Village Library Lease Recommended Motion(s): Move to approve the revised lease agreement for the Village Library building with the Friends of the Saratoga Libraries and authorize the City Manager to sign the lease agreement on behalf of the City. Report Summary: Subsequent to your January 4 meeting at which time the Council agreed to lease the surplus mobile office trailer to the Friends of the Saratoga Libraries, the City Attorney has prepared a new lease agreement with the Friends and which is attached for Council's review and approval. Beyond adding the. surplus office trailer to the description of leased property, the proposed modified agreement includes a number of other minor technical changes to the existing lease agreement which are deemed appropriate by the City Attorney. The Friends have reviewed the proposed agreement and are satisfied with the language therein. Consequently, it is recommended that the Council approve the proposed agreement and authorize its execution by the City Manager. Fiscal Impacts: Very little. The proposed agreement grants the Friends a three year lease for the sum of $1. However, the activities of the Friends generate annual contributions to the Saratoga Library in excess of $10,000. Advertising, Noticing and Public Contact: Nothing additional. Consequences of Not Acting on the Recommended Motions: The proposed lease would. not be approved. It may be modified per Council direction, however until the new lease is approved, the Friends can not make use of the surplus office trailer. Follow Up Actions: The lease agreement will be signed by the Friends and the City. Attachments: 1. Proposed lease agreement. ,i6 i SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. Z5-4 AGENDA ITEM 3 MEETING DATE: FEBRUARY 15, 1995 CITY MGR.: ORIGINATING DEPT.: PUBLIC WORKS DEP T. HEAD. ' SUBJECT: 1994 Pavement Management Program - Final Acceptance and Notice of Completion Recommended Motion(s): Move to accept the project as complete and authorize staff to record the Notice of Completion for the construction contract. Report Summary: All work on the 1994 Pavement Management Program (pavement overlays) has been completed by the City's contractor, E1 Camino Paving, Inc., and inspected by City staff. The final construction cost for the project was $1,050,248.13, which is 2.9% above the awarded contract amount of $1,020,374.07. The additional costs were due to variances between bid quantities and final pay quantities for work items governed by unit prices, and $17,440 of additional work performed on the streets in the three hillside subdivisions accepted last fall which will be funded by the new Hillside Street Repair Fund. In order to close out the construction contract and begin the one year maintenance /warranty period, it is recommended that the Council accept the project as complete. Further., it is recommended that the Council authorize staff to record the attached Notice of Completion for the construction contract so that the requisite 30 day Stop Notice period for the filing of claims by subcontractors or material providers may commence. Fiscal Impacts: The ten percent retention withheld from previous payments to the contractor will be released 30 days after recordation of the Notice of Completion assuming no Stop Notices are filed with the City. The adopted budget contains sufficient funds in Activity 31 (Street Maintenance), Account No. 4530, to cover the entire cost of the project including the executed change orders. Follow Up Actions: Staff will record the Notice of Completion for the construction contract and release the contract sureties and retention thirty days thereafter. Consequences of Not Acting on the Recommended Motions: The project would not be accepted as complete and staff would notify the contractor of any additional work required by, the City Council before the project would be accepted as complete. Advertising Noticing and Public Contact: Nothing additional. Attachments: 1. Contract Summary. 2. Notice of Completion. ", if Recording requested by, and to be returned to: Saratoga City Clerk 13777 Fruitvale Avenue Saratoga, CA 95070 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN that the work agreed to be performed under the contract mentioned below between the City of Saratoga, a municipal corporation, whose address is 13777 Fruitvale Ave., Saratoga, CA 95070, as Owner of property or property rights, and the Contractor mentioned below, on property of the Owner, was accepted as complete by the Owner on the 15th day of February, 1995. Contract Number: N/A Contract Date: August 9, 1994 Contractor's Name: E1 Camino Paving, Inc. Contractor's Address: P.O. Box 62319, Sunnyvale, CA 94088 Description of Work: 1994 Pavement Management Program This notice is given in accordance with the provisions of Section 3093 of the Civil Code of the State of California. The undersigned certifies that he is an officer of the City of Saratoga, that he has read the foregoing Notice of Acceptance of Completion and knows the contents thereof; and that the same is true of his own knowledge, except as to those matters which are therein stated on information or belief, and as to those matters that he believes to be true. I certify under penalty of perjury that the foregoing is true and correct. Executed at the City of Saratoga, County of Santa Clara, State of California on , 19 ATTEST: Grace E. Cory, Deputy City Clerk Gov. Code 40814 CITY OF SARATOGA BY: Larry I. Perlin Director Of Public Works EA CONTRACT SUMMARY PROJECT: 1994 Pavement Management Program CONTRACTOR: E1 Camino Paving, Inc. CONTRACT DATE: 08/09/94 CONTRACT COMPLETION DATE: 02/07/95 ORIGINAL CONTRACT AMOUNT: $1,020,374.0.7 CHANGE ORDER AUTHORITY: $50,000 CHANGE ORDER INCREASE: $29,874.06 FINAL CONTRACT AMOUNT: $1,050,248.13 PERCENT +/- FROM ORIGINAL CONTRACT AMOUNT: +2.9% SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 2-5 4S AGENDA ITE MEETING DATE: FEBRUARY 15, 1995 CITY MGR.: ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD SUBJECT: Authorization to purchase replacement vehicles through State vehicle procurement program Recommended Motion(s): 1. Move to authorize the purchase of four replacement vehicles through the State vehicle procurement program. 2. Move to adopt the resolution authorizing the State Dept. of General Services to purchase materials, supplies and equipment for, and on behalf of the City. Report Summary: Each year, the State Department of General Services, Office of Procurement, solicits bids for motor vehicles. Because of the quantity of vehicles sought, and the State's ability to purchase on behalf of local agencies, virtually all cities purchase their replacement vehicles off of the State's bid list. The FY 94 -95 budget contains $60,000 in Activity 82 (Equipment Operations), Account 6750 for the replacement of four fleet vehicles. The four vehicles are #45 (183 Ford F150 pickup), #53 (185 Ford Ranger pickup), #54 (185 Ford Ranger pickup), and #57 (186 Isuzu Pup). Vehicles 45, 53 and 54 are assigned to Public Works maintenance staff, while vehicle 57 is assigned to the building inspection division. All four vehicles are several years beyond their originally scheduled replacement dates and are resulting in excessive maintenance and repair costs to keep them running. Vehicle 57 in fact, no longer runs, and this has resulted in one of the City's pool cars being temporarily assigned to the building inspectors, a situation which is not desirable from the' standpoint of both the inspectors and the vehicle. It is proposed to replace the three Public Works vehicles with two GMC C3500 cab and chassis units and one GMC Sonoma, and the building inspection vehicle with a GMC Sonoma (Items 41 and 4 respectively) from the State bid list (see attached). Total cost of the purchase would be $60,034, or very close to what is budgeted. Local agency purchase commitments must be received by the State by the end of the month. Therefor, it is recommended that Council approve the replacement vehicle purchase as described, and adopt the attached resolution authorizing the State to purchase certain items on behalf of the City. Fiscal Impacts: As discussed. The recommended purchase amount is $60,034. Sufficient funds exist in Activity 82 (Equipment Operations), Account 6750 to make the purchase. Advertising, Noticing and Public Contact: Nothing additional. Consequences of Not Acting on the Recommended Motions: The proposed purchase would not be approved and it is doubtful that the City could commit to a different purchase by the February 28 deadline. As a result, the City would not replace any of its fleet vehicles this year and would continue to fund excessive maintenance and repair expenditures to keep the three functioning vehicles running. However, there would be a budget savings at the end of the fiscal year of somewhere between $50,000 and $60,000 if the vehicle replacements were deferred again. This assumes that some of the vehicle replacement budget would be used to fund additional vehicle maintenance and repair expenses for the three vehicles. Follow Up Actions: The City's purchase order and a copy of the resolution will be sent to the State Office of Procurement. Vehicle delivery is expected in April -May. Attachments: 1. Purchase request. 2. Vehicle specifications from State bid list. 3. Resolution authorizing State purchasing on City's behalf. 4. Public Contract Code Section 10324. 5. Expenditure Detail and Budget Backup sheets from FY 94 -95 budget. STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES OFFICE OF PROCUREMENT LOCAL AGENCY PURCHASE REQUEST GSOP -36 (Rev 10/85) NAIL TO: Office of Procurement Box 942804 Sacramento, CA 94204 -0001 Date Prepared By Agency jBilling Code 02 -06 -95 FOR OFFICE OF PROCUREMENT USE ONLY! Agency Contact Regarding This Request (Name, Title, 5 Phone Number) Purchase Request Number Page Number 1. S If I Gary Enriquez P City of Saratoga T 13777 Fruitvale Avenue 0 Saratoga, CA 95070 A Gary Enriquez I City of Saratoga L 13777 Fruitvale Avenue - Saratoga, CA 95070 (Purchase Order b Invoice Copies Will Be Gary Enriquez, P.W. Supt. (408) 867 -3438 x 244 Sent In Triplicate To •MAIL TO' Address) LINE IQUANTITY 1UNIT ISTATE STOCK NUMBER JDESCRIPTION )UNIT PRICE 1EXTENSION Hereby requests that the State Office of Procurement purchase the items specified below under Provisions of California Public Contract Code Section 10324. I Contract # 1- 95 -23 -20 1 2 ea 2320 - 009 - 0460 -2 Cab & Chassis, Group I 10,000 G.V.W. 2x2 Reg. Cab 2 2 ea 2320 - 000 - 0037 -3 Mini Pick -up, Group II 4000 G.V.W. 2x2, Extended Cab Color: 'Interior - Blue Exterior - White 16,502.00 1 33,004.00 13,515.00 1 27,030.00 60,034.00 The local agency accepts sole responsibility for payment to the vendor, and will make a payment directly to the vendor in accordance with the provisions of the purchase order. It is understood that the State shall incur no financial responsibility in connection with this purchase. The local agency agrees to pay promptly, when billed, all charges of the Department of General Services for rendering the service. -- City Manager Signature (Authorized by Resolution) Title - Date , (wu/u^x x'vo'zj'ew 101):— i 1-20 2320-000-0402-0 L�- � n, _L_., 8 11Y., lig—oo—il5ooluiiit-20-8tiL-lfol!Lwi.IIAC ford 2320-009-0403-1 1 _L__j._K__L#ckup, Rcquicu* Cab, 2A?. furw Diesel 8600 GVW' 8' Bed IIL 2320-000-0006-3 1 16 V Cab A Chassis, Regular Cdb, W. 8-Cylinder, 8600 GVW IC C2500 21_j _ I ninj vall. 7 -Pas 4500 GVIY jjMc..S'Ifx-i JIL&S18.00 Daj,s 11asher Auto Cefuter _U500IUnit- 2320-009-0420-1 1 26 1111 Van, J2-Pjsseugcr:::7:400 GVw J. 2320-000-0019-1.1 27 1111 Van,. l2-PjssetiOe:,_fNG ^==^==-�_ 2320-069-54Z 5 1 2a IV Van, 9100 GVW _fus (m Super lj?qj��1500ffitjit alli Ifulsm ijAc rLq 2320-000-0021-0 1 30 IV Van, 15-Pdssenger, CNG filgilie, 8510 GVW YEILdflSO _jLjj,2jjLPLJ15001Un 1.:��soai tile ford. 2320-000-0023-3 35 1 VI Vail, Cara CNG fn UIC 63500 6, 10-00 15OOlUnit-20 Oaks IOAland Truct Cotter 2320-000-0024-5L37 IVII 'go la* Vat), Ca cvw 20 Djys 11asher Auto Center JL�I( K3500 L(_)1v Pruf i1c, Tim-by Diesel.. W50 GVW, 148" f�H_(ORW) _lNivistar 47001P 1125,322-02 INet ____AjhjjLar Infernitional Cwltr•ac( I- 9511 -2U •` Pigu IU SPLCUICAf ION 12320 - 4111 -01: Iwo- Nhoul-Wive & lour Nhc_el Ur-ivc PicAups /tern 01 - -- - -- 1(uu 12 - - -- lluu 13- 17 2x2 2AZ 2x2 .4A4 2' it 2x2 W - -- -- Mini I'iiAu Niui I'i.Aul Plini Picker --- -Pliui Picku - .Midi Picku --- PicA� - - Picker-- - - - - ......... - - - N.de & Model - Chevrolet SIO GNC• Suuuua Or .SOIIIYIrd _ _Gh1C Sulluna UIC Solviwa GMC C1500 GMC C1500 GVN -- -- 4200 -- — - 4100 _ 4900 -- - -- 5150 - = 4600 -- 6100 - - - - - -- - 6100 - Nheelbdse - -- -- - - - - -- 108.3' -- - -- . I0.3' . 1 ?_9, - -- = - 117.9" - ... -- `':122.9'_ -... - _ ...... 117.5" - -- -- - 141.5"- - Engine -- - - - -__ 133 CID_ -- 1.73 CIU 262 CIO 262 CID _x262 C10 _ 305 CID _- 305 CID Bed Size _ — - -- _ -_- 72" Bed -- - 72" Bed 88.6" Bed _ — -88.6" Betl - 72" B•J - _ 78.7" Bet!_ - - - 78.7" Bed _ 11'a/I5missiull (wlNanufactur•er's 5talal.u-d Natel'10il II'dllSn1i55iWr 5 -5puud ManUdl 5- 5pee+l MdllUal 4 -SIVw 4 -S1wW N -Speed 4- Sfxxt/ 4 -Speed Cuuler w Ovcv'drive wlUrerdl'IV0 Autunatic w /UU r- L Autuualic w /1111 _ CAutunatic w1UU AntgXllatic w /UU Autundiic 401) Parer front Pager lrw►l Parer Front !:Puwur front Front Disc & Disc & Frwlt Disc & & Rear Brakes Rear Anti -lock Reif, Anti -tuck Rear Anti -Lock Anti -lock _ Steering — - -- Power _- Knorr. - Power Power Battery - 525 CCA - 525 CCA __- 525 CCA 525 CCA__ _ Alternator 100 M1ps 100 Mrs _ _ -__ 100 Mgrs 100 %)s Inc l uded - ' Heavy Duly Heavy Duty Heavy Duly Heavy Duty Cooling System► with Cuuldnt with Cuularrt with Coolant with Coulant (Mafmfdcturer's_ opt Ioiral Recovery RexoverZ__ - Recovery _Recovery Not Ru u i red _ Included All Season All Seasuu All Season All Season tires P205175H15 -_ _ P205115R15 P205175R15 P13511OK15 -- Included -- - - - --- - - - - -- Manufacturer's Manufacturer's Narlufacturer's MdrrufdClur'er''s Brun rse brunt & Rear Starklar•d -- Stalx and _ StatAlar•d Standard Air C-undiIieILU--_- Included - _ IucluJC_J _ Included Inc'ludt -V _ Radio w Antenna AM FM flR StLxvo A"! IN C7R 5ter•uu -(FH FTR Stereo AN /FM LTR Stereo Fuel lack Cepaci, -y 20 Gallons 20 Gallons _ -20 Gallons 20 Gallons Front Disc & Rear Auti -lock 525 CCA & Rear & Rear Power Power 600 CCA . 600 CCA 100 a)y,s -l00 Mrps 100 fts Heavy Duty Heavy Duly Heavy Duty with Cuulant with Coolant with Coolant vor - --- - Re:cuvery Recovery Seasuu 115KIS All Season P235115 6 All Season P235175R15 faclur•er's Manufacturer's Manufacturer's dl•d — _ _ Standard Standard _ Jell - _- Included Included LTR Stereo AMA CTR Stereo ANIFN tTR Stereo lions 25 Gallons 25 Gallons Rex- Ae1e Ratio Ctteviw" Mirr'or's, left & Right 3.73 _- Manufacturer's Sidliddrd - 3.73 _ Marrufdclurel''S dIIJ u'J _ _ 3.08 Manufacturer's SI drxlard 3.42 Manufacturer's 5lalyddr•d 4;; Ec3.08 _ �q Manufacturer's F`Stdlldafll _ 3.42 LOW -Mount Swirfy -Away SAB I 11X.1 3.42 Low-NOunt Swing -Awdy K8 (APpX -I llipe)_s, Iruermittalit -- Included -__ _SI Included Included _ Included - — : Included - _ - - /ncludcd -S Included Gau, es _ _ -- Included - _- -- Included - -- Included Inc l uded - ' -' - Included - - - _ llic l uded - ' -- Included _ Spe#VCoatrol - -_ Not_Regui►•cvl _.____Nut Required - __included Inc IuJW _- `lacluded -- _Included - _Included lilt Steering - - Not Requ i rctil - Not Ru u i red _ Included _ I uc 1 udeJ - Included - - _ l uc l uded - -- Inc l uded Tinlcd -Glass - L All -NrrdgXrs ) - - -- - - - Included - --- -- ' -' 1ncluJeJ -- --- - - - Included -- - 1ncludeJ - -- Included -- - - - --- - - - - -- Included - - - --- - -- -- 1ncludeJ - - - -- - - - = -- Inside MW Release /ncluJed InclWiV Included Included `;Included lrlcluded Included U gfwlsler -_ Cloth __ _ _ Ciotti Cloth Cloth— 2 Cloth Cloth Cloth 1t0 Shocks front & Rear Not Re uired Not Ret uire•J Included Included Included Included Included 1111 Stabilizer Bart Fruli- - -- - Nut Rer uire_J Nut Re. aired Not Rcgufrod - - - Not Reyuir'cd - -- iXNut Rex viral Included Included -- -- _ _ Shield Package, Ulxler-body - - - - - -' - -- --- - - - - -- ------- - - - - -- Included'- - - - -- --- --- - - - - -- -- — - -- - -- - - - - -- - -- - -- ------ - - - - -- •lue/mIes fuel IanA, Steurirlg Linkage, Irdnsfer Case Shiehh. & bunt Differential Skid Plates Contract 1-95-23-20 ll.i_qc Id S11CIFICNION 12320-41ll 06: Otic-Ion Piciijps & L'ib & Chjssis IrmAs I i Ljj) 140 livia 141 Item 142 .1tem i43 Itua 144 ouil Roil- Whorls Vudl Otial RvLu- Whecis Dual Rear Wheels Vudl Rear Wheels T CA Chassis 4A4 Cib & Chassis Cib & Chissis 111) Cab & Chassis i flake & K)del ford 1150 010, C3500 GNC K3500 1*01-d 1.150 Ford F450 1/0 cvw 10,000 10 1 _________1q,000 10,000.. 15 000 135.5" 135_? 1681, 137" wheelbase 133* 351 CID 350 CIO 350 C/O M CID 460 CIO Cab -to -Axle 60. 60" 55.9" 60" Transmission (wlHanufacturer's 4 -Speed 4 Speed 4- Speer/ 4 Specd 4 -Speed Std/kIdi•d WdifflOil transmission Cooler Autmaiic ivIOI) i:•Auttvaitic W100 Autamitic w10V Altuilitic W10V Autividtic w1OO BrjAvs (Four-Wheal 11ydraulic ;Fraut & Rear Frunt & Rear &VlVdCUL911 or H -Wraulic Houster) Included :41fi-Lock Anti -Luck I lic I udev I tic I uded Lt c v r i n_q Puiver Power Power Power Power Battery 650 CCA 600 CCA 600 CCA 650 CCA 650 CCA Alternator 95 Aws.- A)jPS 100 Ailps 75 Alys 75 Mips Cuoling Systca licivy Outy lledvy Duly Ileavy Duty Heavy Duty Heavy Duty .1timufacturer's Optimal) with Coolant RcL*ovci,._v__ with Coolant Recovery with Coulant Recovery with Cuoixit Recovery with Coolant Recovery All Sedsun All Season On-Off Road Y All Seasun All Season .!ir . esjo. 0216185R16O 1[2251.15R 160 11225116RI60 0235185RI60 Wheals 7 Included included Included I 11c I udcd Included Btimper, Front Md1)UtdC1U1_t?1_'S Stifidi•d Manufacturer's Standard H�twfdCtUrV•'S Stdl)(iX-d Ninufacturer's Standard Manufacturer's Standard _limper, Rear Step l Nurse None Nurse None Air Condit ionilig Included-- Included ___--fincluded I11L'IUdVd Included Radio wIM(enna #I/fH fTR Stereo AM /FN ETR Stereo ANIFN ETR Stereo IJLH UR Stereo AN FN ETR Stereo Fuel Tank Capacity 37.2 Gallons 31 Gallons 31 Gallons .31.2 Gallons 37.2 Gallons Rear Axle Ratio 4.10 4.0 4.10 4.10 4.63 __Wipers, Intermittent Included Included Included Included Included _GdUqeS Included-_ Included Included Included Included -Speed Control Included Included Included Included Included Tilt Steering Included Included Included Included Included Tinted Class Included Included Included Included Included Inside Hood Release — Included_- _-_ -_ _ Included Included Included Included Ajphol jery Cloth & Vb!X! Cloth Cloth Cloth & Vinyl Cloth & Vinyl Included Included HD Suspension �ystay* Included Included I I ic I udet! GVR,front 4200 4100 4500 4200---- 5000 GNR I_ Rear 7400 141500 7500 1400 11000 Skid Plates, Off-Road (includes Vifferviltidl, Irdlisfer• Case, fuel 1,111A & III-gine Shields -- -- — --------------- Included -------_---------------- --------------- •//D Suspension Sys(cm: 11D Rear thiiii & Auxiliary 5p-illys or 111) Rear Stabilizer Bar, HD Front & Rear Shock Absorbers, front Stabilizer Bar STATE PROCUREMENT § 10324 %L2 United States Code Annotated Humane m ds of livestock slaughter, see 7 U.S.C.A. § 1901 et seq. § 10323. Enfo ent; duties of department of iculture To assist the depart t and other state a es in the enforcement of the provisions of Sectio 501 of the F , and Agricultural Code, the Department of Food and Agri ur provide, through cooperation with the United States Departm Agriculture in the enforcement of Public Law 85 -7651 and b ans o ropriate regulations, suitable methods of identifyin carcasses of ' als inspected and passed under Chapter 4 (c encing with Section 1 of Part 3 of Division 9 of the Food Agricultural Code that have en slaughtered by methods p ibed by Sections 19501, 19502, and of that code. (Added tats.1983, c. 1231, § 4, eff. Sept. 30, 1983.) 1 C.A. § 1901 et seq. Historical Note Derivation: Gov.C. former § 14796, add- Gov.C. former § 13392.5, added by Stats. ed by Stats.1965, c. 371, p. 1554, § 179, 1959, c. 1060, p. 3105, § 3. amended by Stats.1967, c. 1381, p. 3241, § 4; Stats.1982, c. 454, p. 1851, § 54. Library References Animals 18-15. C.J.S. Animals § 117. United States Code Annotated United States department of agriculture, see 7 U.S.C.A. § 2201 et seq. OMMOW § 10324. Purchases on behalf of local agency; service charge; rules and regulations The department is authorized to make purchases of materials, equip- ment, or supplies, other than printed material, on behalf of . any city, county, city and county, district, or other local governmental body or corporation empowered to expend public funds for the acquisition of property, upon written request of such local agency; provided that the purchases can be made by the department upon the same terms, condi- tions and specifications at a price lower than the local agency can obtain through its normal purchasing procedures. The state shall incur no financial responsibility in connection with purchases for local agencies under this section. No purchase shall be for less than five hundred dollars ($500) and the local agency shall accept sole responsibility for payment to the vendor. All purchases shall be subject to audit and inspection by the local agency for which made. 109 'I i� I § 10324 CONTRACTING BY STATE AGENCIES Div. 2 The competitive bidding requirements of this chapter shall apply to purchases made under this section. Purchases under this section shall be subject to the provisions of Section 10306. No purchase shall be made under this section when bids have been received by the local agency for the furnishing of the materials, equip- ment, or supplies, unless the purchase by the department can be made at a lower price upon the same terms, conditions and specifications. A charge shall be made to each local agency availing itself of this service, the charge to be not less than the estimated cost to the department of rendering the service, including costs incurred by the department in preparation for a purchase requested by a local agency in instances where such request is canceled or withdrawn by the local agency prior to award of the contract or purchase order by the depart- ment. The department may adopt such rules and regulations as are necessary for the purposes of this section. (Added by Stats.1983, c. 1231, § 4, eff. Sept. 30, 1983.) Historical Note Derivation: Gov.C. former § 14814, add- ed by Stats.1965, c. 371,' p. 1557, § 179. Gov.C. former § 13409, added by Stats. 1961, c. 2121, p. 4380, § 1, renumbered § 13408.5 and amended by Stats.1963, c: 630, p. 1625, § 1. Administrative Code References Purchases on behalf of local agencies, see 2 Cal.Adm.Code 1895.1 et seq. Library References States X67, 85. C.J.S. States §§ 136, 145. §-44125. List of items available for purchase Each q r the department shall upon request prod city, county, city an ty, district, local government r public corpo- ration empowered toe d public funds fo cquisiti.on of consuma- ble materials and supplies a the s ed parties with a list of such items available for purchas ction 10324. The department may supplement the qua ists with a hly supplement of changes, additions an ions. Terms, conditions 4Specifications shall be on request. by Stats.1983, c. 1231, § 4, eff. Sept. 30, 1983.) 110 /�i =�� j 7 �.. � _ =' jl � EXPENDITURE DETAIL 105 884 $ , PAGE 98 FISCAL 1993 -95 0 15,750 3,550 PROGRAM: INTRAGOV SERVICES 7,741 MANAGER c 106,000 ACTIVITY: Equipment Operations $ 7 - 741 RESPONSIBLE: - - - - -- $109,550 - $ PROGRAM # 8082 --------------------------------------------------------------------------- $131,471 DIRECTOR OF PUBLIC WORKS EMPLOYEE BENEFITS ACTUAL REVISED REVISED EQUIPMENT REPLACEMENT 1993 1994 1995 --------------------------------------------------------------------------- EXPENDITURE BUDGET BUDGET 3010 WAGES, FULL TIME 15,543 14,646 17,068 3020 WAGES, TEMPORARY 2,303 0 0 3030 BENEFITS ------------------------------------------------------------------------- 0 6,354 6,200 PERSONNEL TOTAL -------------------------------------------------------------------------- $17,846 $21,000 $23,268 4530 REPAIR /MAINTENANCE 43,022 40,000 40,000 5340 INSURANCE 36,400 39,000 39,000 5475 FUEL 23,064 19,500 29,500 5476 FEDERAL EXCISE TAX 3,398 2,865 3,000 ----------------------------------------------------------------- MATERIALS & OPERATIONS TOTAL --------------------------------------------------------------------- 105 884 $ , $101,365 - - - - -- $111,500 $ 6740 MACH /SPECIAL EQUIPT 0 15,750 3,550 6750 ROLLING STOCK - VEHICLES 7,741 0 c 106,000 ---------------------------------------------------------------- CAPITAL EQUIPMENT TOTAL ----------------------------------------------------------------- $ 7 - 741 $15,750 - - - - -- $109,550 - $ TOTAL DIRECT EXPENSE ------------------------------------------------------------------------ $131,471 $138,115 -- -- - -- $244,318 EMPLOYEE BENEFITS 6,449 EQUIPMENT REPLACEMENT FIXED ASSET REPLACEMENT BUILDING MAINTENANCE ------------------------------------------------------------- INTRAGOVERNMENTAL SERVICES TOTAL -------------------------------------------------------------- $6,449 $0 $0 TOTAL EXPENSE -------------------------------------------------------------- $137,920 $138,115 $244,318 GENERAL GOVERNMENT SUPPORT 11.04% 10.29% ' 10.17 r April 29, 1994 To: City Manager From: Public Works Director 4. Subject: Budget Review for Fiscal 1994 -95 Activity Title: Equipment Operations Program Code: 82 Acct. Account Name Adopted Recommended Difference Code Budget Budget 3010 Wages, Full —time 18,652 17,068 (1,584) 3030 Benefits 180 6,200 .6,020 4530 Repair /Maintenance 36,900 40,000 3,100 5340 Insurance 39,000 39,000. 0 5475 Fuel 29,500 29,500 0 5476 Federal Excise Tax 3,000 3,000 0 6740 Mach /Special Equipt 3,550 3,550 0 6750 Rolling Stock — Vehicles 0 106,000 106,000 TOTAL $130,782 $244,318 $113,536 Reasons for Changes: 3010 Wages, Full —time Change due to reallocation of wages among activities. 3030 Benefits Amt. based on wages. 4530 Repair /Maintenance Increase to reflect 93 -94 expenditure level. 6750 Rolling Stock — Vehicles Replace vehicle #45 ('83 Ford F150 pickup) — $20,000. Replace vehicle #53 ('85 Ford Ranger pickup) — $13,500. Replace vehicle #54 ('85 Ford Ranger pickup) — $13,500: Replace vehicle #57 ('86 Isuzu Pup) — $13,000. Purchase new clean air electric vehicle — $30,000. Replace compressor unit — $16,000. r