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HomeMy WebLinkAbout06-06-2012 City Council minutes MINUTES SARATOGA SPECIAL CITY COUNCIL MEETING JUNE 6,2012 The City Council called the Joint Meeting with the Planning Commission to order at 6:00 p.m. in the Administrative Conference Room in the City Manager's Office at 13777 Fruitvale Avenue. SARATOGA REGULAR CITY COUNCIL MEETING JUNE 6, 2012 Mayor Page called the regular meeting to order at 7:05 p.m. and the Pledge of Allegiance was led by members of Boy Scout Troops 535 and 508. ROLL CALL PRESENT Council Members Manny Cappello, Howard Miller, Emily Lo, Vice Mayor Jill Hunter, Mayor Chuck Page ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Crystal Morrow, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director James Lindsay, Community Development Director Michael Taylor, Recreation and Facilities Director Adam Henig, Recreation Supervisor Cynthia McCormick, Assistant Planner Michael Fossati, Assistant Planner Mainini Cabute, Administrative Analyst II REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Morrow reported that pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on May 31, 2012. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Jan Van der Linde on Merribrook Drive raised concerns about trees that have fallen down in the creek behind his property. Linda Rodgers, of El Camino Hospital Los Gatos, announced the Silicon Valley Duck Race at Vasona Lake Park on June 10, 2012. Debra Cummins of the Saratoga Chamber of Commerce provided an update on Celebrate Saratoga. Oral Communications - Council Direction to Staff City Manager Dave Anderson indicated he would ask Public Works Director John Cherbone to follow up on the issue raised by Jan Van der Linde. Communications from Boards and Commissions Planning Commission Chair Tina Walia provided a summary of the Commission's Joint Meeting with the City Council, including the Planning Commission's recent accomplishments. The Council thanked the Planning Commission for its contributions and hard work. Council Direction to Staff None ANNOUNCEMENTS Council Member Miller reminded the public that spaces are still available in City of Saratoga summer camps. Council Member Miller also encouraged residents to hold block parties during the summer. The Saratoga Ministerial Association has prepared a guide for residents interested in holding block parties. Vice Mayor Hunter announced Sidewalk Affair on June 23, 2012 from 10:00 a.m. to 5:00 p.m. in Saratoga Village. The event will include a scavenger hunt that the Youth Commission helped coordinate. Council Member Cappello announced several upcoming Saratoga Area Senior Coordinating Council (SASCC) fundraisers, including Saratoga's Got Talent on June 22, 2012 and an Italian Dinner with entertainment by Manuel Romero and catering by Frankie, Johnnie and Luigi's on August 3, 2012. Council Member Lo announced Saratoga Relay for Life on July 21, 2012 at 10:00 a.m. at Saint Andrew's. Mayor Page announced that the City Council will be holding a Joint Meeting with the City's homeowners and neighborhood associations on June 20, 2012 at 5:30 p.m. in the Senior Center and encouraged the City's associations to attend. Mayor Page also shared that the City will be co-hosting a hometown rally for two-time Olympic gold medalist Kerri Walsh on June 19, 2012 at 10:30 a.m. in Wildwood Park and invited the community to attend to send Kerri off to the Summer Olympics. CEREMONIAL ITEMS 1. Commendations for Outgoing Youth Commissioners Recommended action: Read and present commendations. Mayor Page read and presented commendations to outgoing Youth Commissioners Kia Fariba and Sokena Zaidi. 2. Appointment of Youth Commissioners and Oath of Office 2 Recommended action: Adopt the attached resolution appointing 8 members to the Saratoga Youth Commission and direct the City Clerk to administer the Oath of Office. RESOLUTION NO. 12-033 MILLER/HUNTER MOVED TO APPROVE THE RESOLUTION APPOINTING 8 MEMBERS TO THE SARATOGA YOUTH COMMISSION AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED 5-0-0. City Clerk Crystal Morrow administered the Oath of Office to the 8 new members of the Saratoga Youth Commission. SPECIAL PRESENTATIONS None CONSENT CALENDAR 3. City Council Meeting Minutes Recommended action: Approve City Council minutes for the meetings on May 16, 2012 and May 4, 2005. CAPPELLO/MILLER MOVED TO APPROVE CITY COUNCIL MINUTES FOR THE MEETINGS ON MAY 16,2012 AND MAY 4, 2005. MOTION PASSED 5-0-0. 4. Review of Accounts Payable Check Register Recommended action: Review and accept check registers for the following accounts payable payment cycles: May 16, 2012 May 23, 2012 CAPPELLO/MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: MAY 16,2012 MAY 23,2012 MOTION PASSED 5-0-0. 5. Treasurer's Report for the Month Ended April 30, 2012 Recommended action: Review and accept the Treasurer's Report for the month ended April 30, 2012. CAPPELLO/MILLER MOVED TO TREASURER'S REPORT FOR THE MONTH ENDED APRIL 30,2012. MOTION PASSED 5-0-0. 6. Fiscal Year 2012/13 Gann Appropriation Limit Recommended action: 3 Review report and adopt resolution approving the Gann Appropriation Limit for FY 2012/13. RESOLUTION NO. 12-031 CAPPELLO/MILLER MOVED TO ADOPT RESOLUTION APPROVING THE GANN APPROPRIATION LIMIT FOR FY 2012/13. MOTION PASSED 5-0-0. 7. Adoption of the Fiscal Year 2012/13 Operating & Capital Budget and Environmental Impact Assessment for new Capital Improvement Plan projects Recommended action: 1. Adopt resolution approving the Proposed FY 2012/13 Operating and Capital Budgets, directing staff to incorporate within the final adopted budget any changes related to late-breaking changes, minor corrections, carry forward appropriations, refined estimates, grant approvals, claim reimbursements,pass-through appropriations, or additional direction from Council upon adoption of the budget. 2. Adopt the attached Environmental Impact Assessment for new projects included in the FY 2012/13 Capital Improvement Plan update. Council Member Miller removed this item from the Consent Calendar and requested that it be discussed Item 20 - Options for General Fund Expenditures Previously Allocated for Waste and Street Sweeping Services. RESOLUTION NO. 12-039 MILLER/CAPPELLO MOVED TO ADOPT RESOLUTION APPROVING THE PROPOSED FY 2012/13 OPERATING AND CAPITAL BUDGETS, DIRECTING STAFF TO INCORPORATE WITHIN THE FINAL ADOPTED BUDGET ANY CHANGES RELATED TO LATE-BREAKING CHANGES, MINOR CORRECTIONS, CARRY FORWARD APPROPRIATIONS, REFINED ESTIMATES, GRANT APPROVALS, CLAIM REIMBURSEMENTS,PASS-THROUGH APPROPRIATIONS, OR ADDITIONAL DIRECTION FROM COUNCIL UPON ADOPTION OF THE BUDGET; ADOPT THE ENVIRONMENTAL IMPACT ASSESSMENT FOR NEW PROJECTS INCLUDED IN THE FY 2012/13 CAPITAL IMPROVEMENT PLAN UPDATE; AND INCREASE RESIDENTIAL AND ARTERIAL STREET SWEEPING TO TWICE PER MONTH. MOTION PASSED 5-0-0. 8. Resolution Authorizing Final Disposition of Certain City Records Recommended action: Adopt resolution authorizing final disposition of certain city records. RESOLUTION NO. 12-030 CAPPELLO/MILLER MOVED TO ADOPT RESOLUTION AUTHORIZING FINAL DISPOSITION OF CERTAIN CITY RECORDS. MOTION PASSED 5- 0-0. 9. Resolution Calling for General Municipal Election—November 6, 2012 Recommended action: 4 Adopt the attached resolution calling for a consolidated, General Municipal Election on November 6, 2012. Council Member Miller removed this item from the Consent Calendar for discussion. RESOLUTION NO. 12-032 MILLER/CAPPELLO MOVED TO ADOPT THE ATTACHED RESOLUTION CALLING FOR A CONSOLIDATED, GENERAL MUNICIPAL ELECTION ON NOVEMBER 6,2012. MOTION PASSED 5-0-0. Council Member Miller announced his intention to run for re-election. Council Member Cappello shared he would also be running for re-election. 10. Motor Vehicle (MV) Resolution restricting parking on Saratoga Avenue Recommended action: Move to adopt a Motor Vehicle Resolution authorizing No Parking or Stopping on a portion of Trinity Avenue. Vice Mayor Hunter removed this item from the Consent Calendar to clarify that the recommended action should refer to Saratoga Avenue, not Trinity Avenue. RESOLUTION NO. MV-301 HUNTER/CAPPELLO MOVED TO ADOPT A MOTOR VEHICLE RESOLUTION AUTHORIZING NO PARKING OR STOPPING ON A PORTION OF SARATOGA AVENUE. MOTION PASSED 5-0-0. 11. Motor Vehicle (MV) Resolution restricting parking on Trinity Avenue Recommended action: Move to adopt a Motor Vehicle Resolution authorizing No Parking or Stopping on a portion of Trinity Avenue. RESOLUTION NO. MV-302 CAPPELLO/MILLER MOVED TO ADOPT A MOTOR VEHICLE RESOLUTION AUTHORIZING NO PARKING OR STOPPING ON A PORTION OF TRINITY AVENUE. MOTION PASSED 5-0-0. 12. Contract Extension for Scanning Services Recommended action: Approve a two-year contract extension with Peelle Technologies for scanning services and authorize City Manager to execute the same. CAPPELLO/MILLER MOVED TO APPROVE A TWO-YEAR CONTRACT EXTENSION WITH PEELLE TECHNOLOGIES FOR SCANNING SERVICES AND AUTHORIZE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0-0. 13. Contract Extension for Traffic Signal Maintenance 5 Recommended action: Approve a two-year contract extension with Republic ITS for monthly maintenance and on call repair of traffic signals, and authorize the City Manager to execute the same. CAPPELLO/MILLER MOVED TO APPROVE A TWO-YEAR CONTRACT EXTENSION WITH REPUBLIC ITS FOR MONTHLY MAINTENANCE AND ON CALL REPAIR OF TRAFFIC SIGNALS,AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0-0. 14. Contract Renewal for City Surveyor Consulting Services Recommended action: Approve a two-year contract renewal with Giuliani and Kull, Inc. for City Surveyor Services and authorize the City Manager to execute the same. CAPPELLO/MILLER MOVED TO APPROVE A TWO-YEAR CONTRACT RENEWAL WITH GIULIANI AND KULL, INC. FOR CITY SURVEYOR SERVICES AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0-0. PUBLIC HEARINGS 15. Zoning Ordinance Amendment Modifying the Definition of Impervious Surface, Providing Site Coverage Credits, and Providing Exemptions for Driveways & Emergency Vehicle Access. Recommended action: Conduct a public hearing. Introduce and waive the first reading of the ordinance amending City Code Sections 15-06.370, 15-11.080, 15-12.080, 15-13.080, 15- 17.070 and 15-20.080 , and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. Community Development Department Associate Planner Cynthia McCormick presented the staff report. Mayor Page asked that the definition of"Impervious Surface" refer to site coverage exemptions. Mayor Page invited public comment on the item. The follow people requested to speak: Ron Hills spoke in favor of the ordinance. Jeff Schwartz, San Marcos Road, requested that language on avoiding construction of structures on ridgelines in the exemptions be clarified. No one else requested to speak. Council Member Miller requested that the language in Article 15-11-1: Agricultural District, Article 15-12—HR: Hillside Residential District, and Article 15-20— 6 Residential Open Space District on avoiding construction on major and minor ridgelines be clarified. Mayor Page requested that the word"geographically"be replaced with"geologically" in the text of the ordinance. MILLER/HUNTER MOVED TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING OF THE CITY COUNCIL WITH THE FOLLOWING CHANGES TO THE ORDINANCE: - ADD THE LANGUAGE "POROUS MATERIALS MAY RECEIVE CERTAIN EXCEPTIONS FROM SITE COVERAGE AS PROVIDED FOR IN THIS CHAPTER" TO THE DEFINITION OF IMPERVIOUS SURFACE IN ARTICLE 15-06.370 OF THE PROPOSED ORDINANCE; - REPLACE USE OF THE WORD "GEOGRAPHICALLY" WITH "GEOLOGICALLY" IN THE TEXT OF THE ORDINANCE; AND - REPLACE THE WORDING "PLACING STRUCTURES IN GEOGRAPHICALLY STABLE AREAS; AVOIDING MAJOR OR MINOR RIDGELINES" WITH "AVOID PLACING STRUCTURES IN GEOLOGICALLY UNSTABLE AREAS OR ON MAJOR OR MINOR RIDGELINES" IN ARTICLE 15-11-1: AGRICULTURAL DISTRICT, ARTICLE 15-12—HR: HILLSIDE RESIDENTIAL DISTRICT, AND ARTICLE 15-20—RESIDENTIAL OPEN SPACE DISTRICT. MOTION PASSED 5-0-0. 16. Resolution Ordering Abatement of a Public Nuisance by Removal of Hazardous Vegetation(Brush) Recommended action: 1. Open public hearing, listen to public testimony, and close public hearing; and 2. Adopt resolution overruling objections and ordering hazardous vegetation abatement(brush). City Clerk Crystal Morrow presented the staff report. Mayor Page invited public comment. The following person requested to speak: Julie Linney, Santa Clara County Fire Department No one else requested to speak. RESOLUTION NO. 12-034 MILLER/CAPPELLO MOVED TO ADOPT RESOLUTION OVERRULING OBJECTIONS AND ORDERING HAZARDOUS VEGETATION ABATEMENT (BRUSH). MOTION PASSED 5-0-0. 17. Conduit Financing for Saint Andrew's Parish Recommended action: 7 1) Conduct the public hearing under the requirements of Tax and Equity Fiscal Responsibility Act (TEFRA) and the Internal Revenue Code of 1986, as amended; and 2) Adopt the resolution approving the issuance of a loan not to exceed $11,000,000 by the California Municipal Finance Authority (CMFA) for the benefit of Saint Andrew's Parish(including any affiliate thereof,the "Borrower") for the refunding of the outstanding principal amount of the Authority's Variable Rate Demand Revenue Bonds (Saint Andrew's Parish) Series 2006, for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following). City Clerk Crystal Morrow introduced Mona Dmitrenko, California Municipal Finance Authority Financial Advisor, to present the report. Mona Dmitrenko, California Municipal Finance Authority Financial Advisor, provided a report on the item to Council. Mayor Page invited public comment on the item. No one requested to speak. RESOLUTION NO. 12-035 MILLER/CAPPELLO MOVED TO ADOPT THE RESOLUTION APPROVING THE ISSUANCE OF A LOAN NOT TO EXCEED $11,000,000 BY THE CALIFORNIA MUNICIPAL FINANCE AUTHORITY (CMFA) FOR THE BENEFIT OF SAINT ANDREW'S PARISH (INCLUDING ANY AFFILIATE THEREOF,THE "BORROWER") FOR THE REFUNDING OF THE OUTSTANDING PRINCIPAL AMOUNT OF THE AUTHORITY'S VARIABLE RATE DEMAND REVENUE BONDS (SAINT ANDREW'S PARISH) SERIES 2006, FOR THE PURPOSES OF SATISFYING THE REQUIREMENTS OF TEFRA, THE CODE AND THE CALIFORNIA GOVERNMENT CODE SECTION 6500 (AND FOLLOWING). MOTION PASSED 5-0-0. 18. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer's Report, and Confirmation of Assessments for FY 12-13 Recommended action: Move to adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 12-13. Public Works Director John Cherbone presented staff report. Mayor Page invited public comment. No one requested to speak. RESOLUTION NO. 12-036 8 HUNTER/CAPPELLO MOVED TO ADOPT THE RESOLUTION ORDERING THE IMPROVEMENTS AND CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FY 12-13. MOTION PASSED 5-0-0. 19. Zoning Ordinance Amendment Allowing Tasting Rooms as a Permitted Use in the Commercial-Historic Zoning District. Recommended action: Conduct a public hearing, introduce and waive the first reading of an ordinance amending the City Code to allow tasting rooms in the CH zoning district, and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. Michael Fossati, Community Development Department Associate Planner, presented the staff report. Mayor Page invited public comment on the item. The following people requested to speak: Debra Cummins, Saratoga Chamber of Commerce Paul Hernandez, Saratoga Oaks Lodge No one else requested to speak. CAPPELLO/HUNTER MOVED TO DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING OF THE CITY COUNCIL. MOTION PASSED 5- 0-0. OLD BUSINESS 20. Options for General Fund Expenditures Previously Allocated for Waste and Street Sweeping Services Recommended action: Accept report and provide direction to staff regarding options for General Fund expenditures previously allocated for West Valley Solid Waste JPA dues, Household Hazardous Waste augmentation, and Street Sweeping services. Public Works Director John Cherbone presented the staff report. Mayor Page invited public comment. No one requested to speak. COUNCIL DIRECTION: The City Council directed staff to perform quality control testing of street sweeping services, including experimentation with days of the week and times of day that street sweeping services are performed to identify the optimal days and times to conduct street sweeping. Council also directed staff to conduct similar quality control testing for cleaning and emptying of garbage cans in the Village. 9 At this time, Council Member Miller requested that the Council return to Item 7 - Adoption of the Fiscal Year 2012/13 Operating & Capital Budget and Environmental Impact Assessment for new Capital Improvement Plan Projects and proposed increasing street sweeping on residential and arterial streets from once per month to two times per month. NEW BUSINESS 21. Request from Saratoga Little League to Extend Park Hours at Congress Springs Park for"Movie Night" Recommended action: Adopt resolution approving request from Saratoga Little League to extend park hours at Congress Springs Park until 10:30 PM on June 15, 2012 in order to commemorate the end of the season. Public Works Director John Cherbone presented the staff report. Mayor Page invited public comment on the item. The following person requested to speak: Dinesh Bettadapur No one else requested to speak. RESOLUTION NO. 12-037 CAPPELLO/MILLER MOVED TO ADOPT RESOLUTION APPROVING REQUEST FROM SARATOGA LITTLE LEAGUE TO EXTEND PARK HOURS AT CONGRESS SPRINGS PARK UNTIL 10:30 PM ON JUNE 15, 2012 IN ORDER TO COMMEMORATE THE END OF THE SEASON. MOTION PASSED 5-0-0. 22. Parks and Recreation Movie Night, September 8, 2012 Recommended action: Accept report and provide direction on the Park and Recreation Commission's recommendation that the Council pass a resolution allowing Wildwood Park to remain open until 10:00 p.m. on September 8, 2012 for Wildwood Cinema Movie night and authorize the Commission to seek funds from the Saratoga-Monte Sereno Community Foundation to pay for half of the total cost of the event. Mainini Cabute, City Manager's Office Administrative Analyst II, presented the staff report. Mayor Page invited public comment on the item. No one requested to speak. RESOLUTION NO. 12-038 10 CAPPELLO/HUNTER MOVED TO APPROVE RESOLUTION ALLOWING WILDWOOD PARK TO REMAIN OPEN UNTIL 10:00 P.M. ON SEPTEMBER 8,2012 FOR WILDWOOD CINEMA MOVIE NIGHT AND AUTHORIZE THE COMMISSION TO SEEK FUNDS FROM THE SARATOGA-MONTE SERENO COMMUNITY FOUNDATION TO PAY FOR HALF OF THE TOTAL COST OF THE EVENT. MOTION PASSED 5-0-0. 23. Silicon Valley Climate Action and Energy Efficiency Planning Recommended action: Accept report and direct staff to participate with the County of Santa Clara and five other Santa Clara County cities in the Silicon Valley Climate Action and Energy Efficiency Planning. Mainini Cabute, Administrative Analyst II, presented the report and introduced Demetra J. McBride with the Santa Clara County Office of the Executive. Demetra J. McBride, Director of the Office of Sustainability,provided information about the Silicon Valley Climate Action and Energy Efficiency Planning efforts. Mayor Page invited public comment on the item. No one requested to speak. MILLER/CAPPELLO MOVED TO DIRECT STAFF TO PARTICIPATE WITH THE COUNTY OF SANTA CLARA AND FIVE OTHER SANTA CLARA COUNTY CITIES IN THE SILICON VALLEY CLIMATE ACTION AND ENERGY EFFICIENCY PLANNING. MOTION PASSED 5-0-0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page West Valley Mayors and Managers Association—the West Valley Mayors and Managers Association met May 23, 2012. West Valley Sanitation District—Recruitment for the new District Manager is ongoing; District Board has interviewed several candidates and has planned a second round of interviews. Vice Mayor Jill Hunter Library Joint Powers Authority—Vice Mayor Hunter shared she would be attending the Library JPA Meeting on June 7, 2012 on behalf of Council Member Lo. Council Member Emily Lo Sister City Liaison—the delegation from Muko-shi, Japan will be visiting Saratoga from November 8— 10, 2012. There is one student from Muko, Japan participating in the exchange program. A potluck will take place the evening of August 10, 2012. Council Member Howard Miller Saratoga Ministerial Association—during the last Ministerial Association meeting,the group discussed encouraging residents to hold block parties to meet their neighbors. 11 Valley Transportation Authority PAC—Council Member Miller will be unable to attend the Valley Transportation Authority PAC the week of June 11, 2012 and has arranged for his alternate to attend. Council Member Manny Cappello SASCC—Council Member Cappello attended the last SASCC meeting on behalf of Vice Mayor Hunter. The Board discussed the budget and upcoming fundraising events. CITY COUNCIL ITEMS Council Member Miller shared an update on the Regional House Needs Allocation for the City of Saratoga and encouraged the Mayor to submit a letter to the Association of Bay Area Governments (ABAG) opposing the methodology used. Mayor Page indicated that a letter has been prepared and will be sent to ABAG. Council Member Miller requested that retail sale of wine and beer as a permitted use be added to the next City Council Meeting for Council discussion and direction to the Planning Commission. CITY MANAGER'S REPORT None ADJOURNMENT MILLER/HUNTER MOVED TO ADJOURN THE MEETING AT 10:33 P.M. MOTION PASSED 5-0-0. Minutes respectfully submitted: fJ1urm Crys a Morrow, City Clerk 12