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Home My WebLink About09-15-2011 City Council Packet Supplemental6��, W2 C1� oR% AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL SEPTEMBER 15, 2011 SPECIAL MEETING —9:00 A.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL MEETING TO ORDER — 9:00 A.M. REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on September 14, 2011) COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COUNCIL DIRECTION TO STAFF Instruction to Staff regarding actions on current Oral Communications. 1. Discussion of proposed Garrod Annexation Recommended Action: Informational only. In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at xvarw.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 4081868 -1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102- 35.104 ADA title II] Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted on September 14, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saraIo_aa.ca.us Signed this 14`h day of September 2011 at Saratoga, California. Ann Sullivan, CMC City Clerk K oq SAg SARATOGA CITY COUNCIL MEETING DATE: September 15, 2011 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Jonathan Wittwer, Asst. City Atty DIRECTOR: Chris Riordan, AICP SUBJECT: Next Steps in Garrod Trust Annexation Proceedings in light of LAFCO issues RECOMMENDED ACTION: City Council to give direction regarding next steps in Garrod Trust Annexation Proceedings. REPORT SUMMARY: There are portions of the Garrod Trust lands proposed for annexation which are outside the City's Urban Service Area. The City needs LAFCO approval to amend its Urban Service Area to add those lands, even though all Garrod Trust Lands are with the City's Sphere of Influence. In meetings and conference calls with LAFCO staff, the City and Garrod Trust have been informed that there are a number of LAFCO- related issues which need to be addressed, including these: Garrod Trust lands are part of what LAFCO identifies as "Unincorporated Island #STGO1" within Saratoga's Urban Service Area, containing 89.5 acres, of which 54.04 acres belong to Garrod Trust (see LAFCO Map attached). Orchard Meadows Subdivision is also in this "Island" (actually a pocket). LAFCO has recently requested all cities to determine whether to exclude areas not appropriate for eventual annexation from its USA. LAFCO's position is that all land in an "Island" inside a. USA Boundary should be annexed. Council Direction is requested as to what portions of Island #STGO1 should be annexed and what portions should be removed from the USA Boundary. Annexation of the Garrod Trust lands will leave a triangular shaped area to the north owned by Mid- Peninsula Open Space District as a true "Island" between Saratoga and Cupertino. Council direction is requested as to whether to include the triangular shaped area in the USA Boundary amendment and in the Garrod Trust annexation. The Garrod Trust annexation is currently proposed to be given an exemption from CEQA because the lands are already developed and no physical change to the environment is proposed. Subsequent to Council direction as to the issues above, staff will need to reevaluate its recommendation as to whether exemption from CEQA remains appropriate. In addition to Island # STGO1 (the Garrod Trust area), LAFCO has identified another five Unincorporated Islands within Saratoga's USA Boundary and has requested Saratoga to advise as to its plans for annexation or removal from the USA as to these Islands too. Council direction is requested in this regard as well. Page 1 of 2 FISCAL EYIPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: As directed by City Council, and if so directed, calendar and give notice for Council adoption of Resolution of Application for Amendment of Urban Service Area Boundary on October 5, 2011. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's website in advance of the meeting. ATTACEMENTS: LAFCO Maps of Unincorporated Islands Page 2 of 2 ONLA ME Fkamou Local Agency Formation Commission of Santa Clara County May 2, 2011 Christopher Riordan Acting Community Development Director City of Saratoga 1377 Fruitvale Avenue Saratoga, CA 95.070 RE: Status of Unincorporated Lands within the City of Saratoga's Urban Service Area Boundary (i.e. Unincorporated Islands) Dear Mr. Riordan: In late October 2010, the Local Agency Formation Commission (LAFCO) of Santa Clara County directed its staff to develop an inventory of the remaining unincorporated islands within each city's urban service area and to report back to the Commission on each city's plans regarding its islands. Six Unincorporated Islands Remain in the City of Saratoga The City has six unincorporated islands within its Urban Service Area (USA). See table below and attached maps. 70 West Hedding Street - I 1 th Floor, East Wing - San Jose, CA 95110 - (408( 299 -5127 • (408) 295 -1613 Fax • www.santaclara.fafco.ca.gov COMMISSIONERS: Pete Constant, Liz Kniss, Margaret Abe -Koga, Mike Wasserman, Susan Vicklund- Wilson ALTERNATE COMMISSIONERS: Sam Liccardo, Al Pinheiro, George Shirakawa, Terry Trumbull EXECUTIVE OFFICER: Neclima Palacherla SS 41. r r17 No. of Island ID # Acres STG02 8.5 S TGOW.. STG05 206.9 - STG07 103.6 Total 500.9 70 West Hedding Street - I 1 th Floor, East Wing - San Jose, CA 95110 - (408( 299 -5127 • (408) 295 -1613 Fax • www.santaclara.fafco.ca.gov COMMISSIONERS: Pete Constant, Liz Kniss, Margaret Abe -Koga, Mike Wasserman, Susan Vicklund- Wilson ALTERNATE COMMISSIONERS: Sam Liccardo, Al Pinheiro, George Shirakawa, Terry Trumbull EXECUTIVE OFFICER: Neclima Palacherla Annex Islands that Qualify for the Streamlined Annexation Process Islands STG02 and STG04 consist primarily of private residential development and are eligible for annexation through the streamlined annexation process. Islands such as these are substantially developed and create inefficiencies / confusion in terms of provision of emergency and other municipal services. Furthermore, residents of such islands are politically disenfranchised from the city government that surrounds them. Annexation of such islands is a high priority for LAFCO and the County. In order to encourage these annexations, LAFCO continues to waive its fees for island annexations and the County continues to provide financial incentives including covering the costs for preparing Assessor and Surveyor reports and maps, paying the State Board of Equalization filing fees, and budgeting for road improvements in islands approved for annexation. As you may be aware, the law streamlining the annexation process for qualified unincorporated islands sunsets on January 1, 2014. We encourage the City to take advantage of this process and the incentives currently being offered by both the County and LAFCO for such annexations. Please provide us with an update on the City's plans and time -line for annexing islands STG02 and STG04. Review Remaining Islands In terms of the City's four other remaining islands (i.e. STGO1, STG05, STG06, and STG07 ), please review these islands that may or may not qualify for the streamlined annexation process, and determine whether the City intends to retain them within the City's USA boundary for eventual annexation. For those islands that the City intends to retain in its USA boundary, please explain what the City's rationale is for retaining them in its USA and when the City plans to annex them. For those areas not appropriate for eventual annexation, the City should consider whether to exclude these areas from its USA Boundary. Please contact LAFCO staff to discuss the USA amendment process and time -line for resolving these islands. A Response from the City is Greatly Appreciated LAFCO staff is willing to work with and assist the City in resolving these island issues. We would appreciate knowing the City's annexation and /or urban service area amendment plans for these islands as soon as possible and no later than June 10, 2011. If you have any questions or concerns or would like to meet to discuss Page 2 of 3 the City's plans, I can be reached at (408) 299 -5127 or at neelima .palacherla@ceo.sccgov.org or you may contact Dunia Noel, LAFCO Asst. Executive Officer, at (408) 299 -5148/ dunia.noel@ceo.sccgoy.org. Thank for you for your time and consideration. Sincerely, eelima Palacherla LAFCO Executive Officer Attachment: Maps of Unincorporated Islands in City's Urban Service Area prepared by the Santa Clara County Planning Office Cc: Dave Anderson, City Manager, City of Saratoga Saratoga City Council Members Jody Hall Esser, Director, Dept. of Planning & Development, Santa Clara County LAFCO Members Page 3 of 3 . WIN.. r 1 SANTA TIARA COUNT 'I Urban Islands 2011 Maps Jnpic ring u u'potatetl lands to cat,d within the cities' Urhen Service Areas IUSASI Saratoga: Page 3 of 5 t 4i� p 14� 1; :yam i► r+ I 92 Acres STG04 r 351-18-0i3 3�1.,1a�16 USA W • 16.002 351-16-019 361 -16 -019 35i. -15 -028 36146.016 5t13- �8-Q05 503- 03-018 603 -08-01 503- 04b•017 ` 366-29-020 603 - 74-007 ' -103 a a � uxuu 603- 1 �1��06 . > .. 0 '53`� ;� -i 03 -'9 0 -07 _1 6Z ,0 ..... 03 -10 -05 SO$- 0-061 .•0 0.4E 503 -08 400`3 -80- 3:80; 5D 3 -1 3P. 3 �— 3 f19 �1 r `SIf3"t10 t1Q6 Q•NA AA ANA ,> •i!'� • •.:a0i".w.:.: wi.'�wllNr. 366- os-Co6 V of RTINO 365- 07-012