The URL can be used to link to this page

Home My WebLink About10-19-2011 City Council Packet SupplementalAGENDA REGULAR MEETING SARATOGA CITY COUNCIL WEDNESDAY, OCTOBER 19, 2011 REGULAR MEETING — 7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on October 13, 2011) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non - Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS None SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1. City Council Special Meeting Minutes — September 15, 2011 Recommended action: Approve minutes. 2. City Council Regular Meeting Minutes — October 5, 2011 Recommended action: Approve minutes. 3. Review of Accounts Payable Registers Recommended action: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: October 6, 2011 4. Update of City of Saratoga Risk Management Policy Recommended action: Staff recommends the Council approve the update to the City of Saratoga Risk Management Policy. 5. Saratoga Monte Sereno Community Foundation Donation for Wildwood Cinema Movie Night Recommended action: Accept donation from the Saratoga Monte Sereno Community Foundation and approve the attached budget adjustment resolution. 6. Motor Vehicle (MV) Resolution Restricting Parking on Ravenwood Drive Recommended action: Move to adopt MV Resolution restricting parking on a portion of Ravenwood Drive PUBLIC HEARINGS None OLD BUSINESS 7. Approval of Village Facade Improvement Program Budget Adjustment Recommended action: Accept report and approve a budget adjustment and recommendation for future funding review for the Village Facade Improvement Program. NEW BUSINESS 8. Reimbursement for Historic Compliance Review and Building Permit application fees for the Saratoga Historical Foundation to remodel an existing storage shed into a historic school house Recommended action: Consider the reimbursement of Historic Compliance Review and Building Permit application fees for the Saratoga Historical Foundation (SHF) to remodel an existing storage shed into a historic themed one -room school house. 9. City of Saratoga Street Rehabilitation Program RSTPL - 5332(016) — Award of Construction Contract. Recommended action: 1. Move to declare C.F. Archibald Paving, Inc. of Redwood City to be the lowest responsible bidder on the project. 2. Move to award a construction contract to C.F. Archibald Paving, Inc. in the amount of $1,020,589.70 3. Move to authorize staff to execute change orders to the contract up to $100,000. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard Miller City School Ad -Hoc Council Finance Committee Hakone Foundation Executive Committee Santa Clara County Cities Association SCC Cities Association Selection Committee Valley Transportation Authority PAC West Valley Mayors and Managers Association West Valley Solid Waste Management Joint Powers Association Vice Mayor Chuck Page City School AdHoc Council Finance Committee Hakone Foundation Board Let's Move City Mayor /Vice Mayor Oath of Office Santa Clara Valley Water District Commission Saratoga Ministerial Association TEA AdHoc West Valley Sanitation District Councilmember Jill Hunter Historical Foundation KSAR Community Access TV Board SASCC Tree AdHoc Village AdHoc West Valley Flood Control & Watershed Advisory Committee Councilmember Emily Lo Association of Bay Area Government Carlson House Restoration AdHoc Electric Vehicle Charging Stations AdHoc Highway 9 AdHoc Library Joint Powers Association Sister City Liaison Village AdHoc Councilmember Manny Cappello Carlson House Restoration AdHoc Chamber of Commerce County HCD Policy Committee Electric Vehicle Charging Stations AdHoc Highway 9 AdHoc Let's Move City MayorNice Mayor Oath of Office Santa Clara County Emergency Council TEA AdHoc Tree AdHoc CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102- 35.104 ADA Title 11) Certificate of Posting of Agenda: 1, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on October 13, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www. Saratoga. ca. us Signed this 13th day pf October 2011 at Saratoga, California. Ann ullran, CMC City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2011 11/2 Regular Meeting —Joint meeting with Saratoga Ministerial Association 11/16 Regular Meeting — Joint meeting with Assemblymember Jim Beall, Jr. 12/6 Council Reorganization 12/7 Regular Meeting -- Joint meeting with Heritage Preservation Commission and Historical Foundation 12/21 Regular Meeting —no joint meeting NAME ADDRES S SUBJECT CITY OF SARATOGA UEST TO AD SS THE CITY COUNCIL 6r /64St-Thr? AGENDA ITEM NO. DATE /(/ TELEPHONE NO. TIME OF DAY CARD IS FILLED OUT: NAME ADDRESS SUBJECT CITY OF SARATOGA REQUEST TO ADDRESS THE CITY COUNCIL 014K ovvN f- !�l �� .+ • AGENDA ITEM NO. DATE 10 d4 TELEPHONE NO. LF O ( - - s n 2-- TIME OF DAY CARD IS FILLED OUT: (t)(1 9/1 I 19:0o ✓S , NAME ADDRESS SUBJECT CITY OF SARATOGA fiE UE T TO ADD SS THE CITY COUNCIL AGENDA ITEM NO. VLLtI4€ DATE( b. TIME OF DAY CARD IS FILLED OUT: / 1 TELEPHONE NO. NAME ADDRES S i CITY OF SARATOGA ST TO • ► : RESS THE CITY COUNCIL SUBJECT AGENDA ITEM NO' ' !! DATE 1 TELEPHONE NO. TIME OF DAY CARD IS FILLED OUT: AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL OCTOBER 19, 2011 SPECIAL MEETING — 6:00 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL MEETING TO ORDER — 6:00 P.M. REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on October 13, 2011) COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COUNCIL DIRECTION TO STAFF Instruction to Staff regarding actions on current Oral Communications. ADJOURN TO CLOSED SESSION — 6:00 P.M. ANNOUNCEMENT OF CLOSED SESSION ITEMS CONFERENCE WITH LABOR NEGOTIATORS (Gov't Code Section 54957.6) A. Employee organizations: Saratoga Management Association, Saratoga Employees Association, and /or the Northern California Carpenters Regional Council, Carpenters Forty Six Counties Conference Board Agency designated representatives: Deanna Mouser, Monica LaBossiere, Dave Anderson B. Unrepresented employee: City Manager Agency designated representatives: Catherine Engberg, Deanna Mouser 1 ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868 -1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102- 35.104 ADA title II] Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted on October 13, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us Signed this 13`hday of October 2011 at Saratoga, California. Ann Sullivan, CMC City Clerk 2