HomeMy WebLinkAboutCity Council Resolution 12-052 Authorizing Final Disposition of Certain City RecordsRESOLUTION NO. 12 -052
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING THE FINAL DISPOSITION OF CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City department heads to destroy
certain records, documents, instruments, books or paper after the same are no longer required with the
approval of the legislative body by resolution and the written consent of the City Attorney.
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows:
1. Department heads are hereby authorized to have shredded those certain records, documents,
instruments, books or paper under their charge as described in Exhibit `A.
2. The records, documents, instruments, books or paper described in Exhibit `A shall be held
for seven days for review pursuant to the Public Records Act prior to shredding. If no
request for review is submitted within that time, they shall be promptly destroyed. If a
request for review is submitted, the records shall be destroyed not less than twenty days
and not more than thirty days after the records have been made available for review.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City
Council held on the 5th day of September, 2012 by the following vote:
AYES: Council Member Manny Cappello, Emily Lo, Howard Miller, Vice Mayor Jill
Hunter, Mayor Chuck Page
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
=1I UOul'Y)'iJ DATE: `" 1 -2-1 -7 o 2
Cryst Morrow, City Clerk
CITY ATTORNEY CONSENT TO DESTRUCTION
OF THE RECORDS, DOCUMENTS, INSTRUMENTS,
BOOKS OR PAPER DESCRIBED IN EXHIBIT `A.:
C^ -
Richard Taylor
City Attorney
428710.2
Sept. 2012 Boxes for Destruction
date of
disposal
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City Project Files (Scanned to Laserfiche) :
1958 Quito Area Drainage Improvements Public Works - Deposit Account Projects CL +4 1964
1961 Bucknall Street Improvements El Quito Park Kindergarten @ Paseo Presada Public Works - Deposit Account Projects CL +4 1968
1966 Argonaut Drive Improvement Project Public Works - Deposit Account Projects CL +4 1974
1969 Cox Avenue lmporovements Public Works - Deposit Account Projects CL +4 1975
1969 Pierce Road Earth Slide repair at Palomino Way Public Works - Deposit Account Projects CL +4 1975
1970 Glen Brae Street Improvements Public Works - Deposit Account Projects CL +4 1976
1970 Park Drive Storm Drain Improvement Project Public Works - Deposit Account Projects CL +4 1976
1970 Quito Road Overlay Project Public Works - Deposit Account Projects CL +4 1976
1971 Arroyo de Arguello PCC Sidewalk Project Public Works - Deposit Account Projects CL +4 1976
1 Q71 rnv Avonila \A /alk%A,a , Prniart Public Works - Deposit Account Projects CL +4 1977
Retention
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Record series
contracts and agreements, Council approved
contracts and agreements, Council approved
contracts and agreements, Council approved
contracts and agreements, Council approved
Banking Records
Banking Records
HR- Employees - Personnel file
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Accounts Payable
Reference Files, External and Parking
Citations
description
Scanned,Terminated contracts /agreements -Last date 1967
Scanned,Terminated Contracts /agreements -last date 2001
Scanned, Terminated Contracts /agreements -last date 1992
Scanned, Terminated Contracts /agreements -last date 1981
Bank statements FY2005 -2006
Bank statements FY2005 -2006
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Accounts Payable Check Registers, Record Dates 7/11/2006; 7/25/2006 and 8/8/2006
AccountsPayable Check Registers, Record Dates 8/26/2006; 9/5/2006 and 9/19/2006
Accounts Payable Check Registers, Record Dates 10/3/2006 and 10/17/2006
Accounts Payable Check Registers, Record Dates 10/31/2006 and 11/14/2006
Accounts Payable Check Registers, Record Dates 11/28/2006 and 12/5/2006
Accounts Payable Check Registers, Record Dates 1/9/2007; 1/12/2007 and 2/6/2007
Accounts Payable Check Registers, Records Dates 2/20/2007; 3/5/2007 and 3/20/2007
Accounts Payable Check Registers, Record Dates 4/3/2007 and 4/17/2007
Accounts Payable Check Regusters, Record Dates 5/1/2007; 5/9/2007 and 5/16/2007
Accounts Payable Check Registers, Record Dates 5/23/2007; 5/30/2007; 6/6/2007 and
6/13/2007
(Accounts Payable Check Registers, Record Dates 6/20/2007; 6/27/2007 and 7/11/2007
False Alarm Cards 2007 and Parking Citations 2007
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