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Home My WebLink About11-07-2012 City Council minutes MINUTES SARATOGA SPECIAL CITY COUNCIL MEETING NOVEMBER 7,2012 The City Council conducted Library Commission applicant interviews at 5:30 p.m. and then called the Joint Meeting with the Library Commission and Friends of the Saratoga Libraries at 6:00 p.m. in the Administrative Conference Room at City Hall at 13777 Fruitvale Avenue. SARATOGA REGULAR CITY COUNCIL MEETING Mayor Page called the meeting to order at 7:05 p.m. in honor of Mayor Henry J. Kraus, Jr. who passed away on September 14, 2012 and led the Pledge of Allegiance. ROLL CALL PRESENT Council Members Manny Cappello, Howard Miller, Emily Lo, Vice Mayor Jill Hunter, Mayor Chuck Page ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on November 2, 2012. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items No one requested to speak. Oral Communications - Council Direction to Staff None Communications from Boards and Commissions Library Commission Chair Linda Baxter provided a summary of the Commission's Joint Meeting with the City Council. Gayathri Kanth, Saratoga Community Librarian, shared that she has enjoyed working with the Saratoga Library Commission and Friends of the Saratoga Libraries. She also shared information about an event that the Library is hosting on November 18, 2012 called Battle of the Books. Terri Creamer with the Friends of the Saratoga Libraries thanked the Council for its support and providing a building for Book-Go-Round, which allows the Friends to raise $125,000 to $155,000 each year to support the Saratoga Library. Council Direction to Staff None ANNOUNCEMENTS Council Member Lo announced that there will be a reception welcoming the Sister City delegation from Muko, Japan on Friday,November 9, 2012 at 10:00 a.m. at the Warner Hutton House. The delegation will be in Saratoga from November 8, 2012 to November 10, 2012. While in Saratoga,the group will visit Hakone Gardens, the Cooper-Garrod Vineyard, and more. Council Member Cappello shared that SASCC will be holding a dance on December 1, 2012 at 7:00 p.m. at the Saratoga Prospect Center. The event will include music from the 50's, 60's, and 70's. Vice Mayor Hunter stated that the annual Holiday Tree Lighting and Wine Stroll will be November 23, 2012 at 5:00 p.m. The event will include a tree lighting ceremony, wine stroll, holiday music, and more. Council Member Miller made an announcement regarding the Silicon Valley Turkey Trot and encouraged his fellow Council Members and Saratoga residents to sign up for the 5k walk/run. Mayor Page shared that the City is accepting applications for the Parks and Recreation Commission. Applications are available at City Hall or on the City website and are due November 27, 2012. CEREMONIAL ITEMS 1. Proclamations for 2012 Synopsys Silicon Valley Science and Technology Championship Participants from Saratoga Recommended action: Present proclamations to Saratoga students who participated in the Synopsys Silicon Valley Science and Technology Championship in 2012. Mayor Page presented the proclamations to the students who participated in the Synopsys Silicon Valley Science and Technology Championship. 2. Commendations for Disaster Planning Efforts Recommended action: Present commendations for Disaster Planning Efforts to Our Lady of Fatima Villa, Saint Andrew's Episcopal Church, and Saratoga Sub-Acute Hospital. Mayor Page presented the proclamations to representatives of Our Lady of Fatima Villa, Saint Andrew's Episcopal Church, and Saratoga Sub-Acute Hospital. 2 SPECIAL PRESENTATIONS 3. El Camino Hospital Presentation Recommended action: Listen to presentation on the El Camino Hospital District by Tomi Ryba, President and Chief Executive Officer of the El Camino Hospital. Tomi Ryba, Chief Executive Officer of El Camino Hospital, gave a presentation to the City Council on the El Camino Hospital District. Mayor Page invited public comment on the item. No one requested to speak. CONSENT CALENDAR 4. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special Meeting and the Regular Meeting on October 17, 2012. MILLER/HUNTER MOVED TO APPROVE CITY COUNCIL MINUTES FOR THE SPECIAL MEETING AND THE REGULAR MEETING ON OCTOBER 17,2012. MOTION PASSED 5-0-0. 5. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 10/16/2012 10/23/2012 10/30/2012 MILLER/HUNTER MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 10/16/2012 10/23/2012 10/30/2012 MOTION PASSED 5-0-0. 6. Treasurer's Report for the Month Ended August 31, 2012 Recommended action: Review and accept the Treasurer's Report for the month ended August 31, 2012. MILLER/HUNTER MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED AUGUST 31,2012. MOTION PASSED 5-0-0. 3 7. Treasurer's Report for the Month Ended September 30, 2012 Recommended action: Review and accept the Treasurer's Report for the month ended September 30, 2012. MILLER/HUNTER MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED SEPTEMBER 30,2012. MOTION PASSED 5-0-0. 8. Saratoga Library Solar Project—Notice of Completion Recommended action: Move to accept the Saratoga Library Solar Project as complete and authorize the City Manager to sign the Notice of Completion for the construction contract. MILLER/HUNTER MOVED TO ACCEPT THE SARATOGA LIBRARY SOLAR PROJECT AS COMPLETE AND AUTHORIZE THE CITY MANAGER TO SIGN THE NOTICE OF COMPLETION FOR THE CONSTRUCTION CONTRACT. MOTION PASSED 5-0-0. OLD BUSINESS 9. Scheduling of City Council Reorganization Meeting Recommended action: Provide direction to staff regarding the date and time of the City Council Reorganization Meeting. City Clerk Crystal Bothelio presented the staff report on the item to the City Council. Mayor Page requested public comments. No one requested to speak. CAPPELLO/MILLER MOVED TO SCHEDULE THE REORGANIZATION MEETING FOR DECEMBER 5, 2012 AT 7:00 P.M. AND SCHEDULE THE REGULAR MEETING FOR 8:00 P.M. ON DECEMBER 5, 2012. MOTION PASSED 5-0-0. NEW BUSINESS 10. Adoption of FFPC Form 806 Listing All Compensated Council Appointments Recommended action: It is recommended the City Council: (1) adopt Form 806 listing all Council appointments for which compensation is received; and(2) direct the City Clerk to post Form 806 on the City's website and update the form as necessary to reflect new appointments and new positions required to be listed on the Form 806. City Attorney Richard Taylor presented the staff report. Mayor Page invited public comment on the item. No one requested to speak. 4 MILLER/CAPPELLO MOVED TO ADOPT THE FORM 806 LISTING ALL COUNCIL APPOINTMENTS FOR WHICH COMPENSATION IS RECEIVED; AND DIRECT THE CITY CLERK TO POST FORM 806 ON THE CITY'S WEBSITE AND UPDATE THE FORM AS NECESSARY TO REFLECT NEW APPOINTMENTS AND NEW POSITIONS REQUIRED TO BE LISTED ON THE FORM 806. MOTION PASSED 5-0-0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page Let's Move City Ad Hoc—the Ad Hoc is expected to meet soon regarding the City's continued participation in the Let's Move City program. Santa Clara County Cities Association—the Cities Association will be meeting on November 8, 2012. The annual holiday party will be on December 6, 2012 at the Fairmont Hotel in San Jose. Santa Clara County Cities Association Selection Committee—the Committee is expected to appoint San Jose Council Member Ash Kalra to the Bay Area Air Quality District at the November 8, 2012 meeting. West Valley Mayors and Managers Association—the last meeting of the year for the West Valley Mayors and Managers Association will be on November 28, 2012. Vice Mayor Jill Hunter Historical Foundation—the History Museum has a new exhibit, "Santa's Workshop— Remembering Favorite Toys,"that will be on display starting the weekend of November 10, 2012. KSAR Community Access TV Board—there will be a meeting the week of November 12, 2012. SASCC—Vice Mayor Hunter thanked Council Member Cappello for attending the SASCC meeting on her behalf. Village Ad Hoc—there will be a meeting on November 8, 2012 to review a Village Facade Improvement Program application. West Valley Flood Control& Watershed Advisory Committee—there will be a meeting the week of November 12, 2012. Council Member Emily Lo Library Joint Powers Authority—the JPA reviewed the formula used to determine funding for each of the Santa Clara County libraries. The board decided to keep the formula as it is and revisit it in 5 years to determine if it should be adjusted. Sister City Liaison—there will be a welcoming ceremony for the Muko Sister City Delegation on Friday,November 9, 2012. Council Member Howard Miller Council Finance Committee—the Finance Committee met before the regular meeting to discuss the Budget in Brief, a new State law that requires a $1 fee be applied to business license applications to train a City staff member on ADA compliance, and the budget and reserve policies. West Valley Solid Waste Management Joint Powers Authority—the Authority has formed an Ad Hoc to begin negotiations with the hauler and determine what new services can be provided and the cost of those services. Additionally, an Ad Hoc was also formed to lead recruitment for a new Executive Director. 5 Council Member Manny Cappello Santa Clara County Emergency Council—the Council appointed Council Member Cappello as the Vice Chair. Additionally, the Council discussed Anderson Dam Reconstruction. The project is expected to start in 2016. SASCC—Council Member Cappello attended the SASCC Board Meeting on behalf of Vice Mayor Hunter. There was discussion on the recent health fair and the upcoming winter dance and an Italian dinner event in March. CITY COUNCIL ITEMS Mayor Page raised concerns regarding valet parking in the Village. He suggested an audit of parking conditions in the Village followed by Council discussion on the topic and options to install parking sensors that make it easier to identify available spaces and monitor parking. Council Member Miller supported discussion on this topic at a future meeting. CITY MANAGER'S REPORT None ADJOURNMENT MILLER/HUNTER MOVED TO ADJOURN THE MEETING AT 8:43 P.M. IN MEMORY OF MAYOR HENRY J. KRAUS,JR. MOTION PASSED 5-0-0. Minutes respectfully submitted: 'e-CILLv Crys a othelio, City Clerk 6