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HomeMy WebLinkAbout01-29-08 Heritage Preservation Commission Agenda PacketCity of Saratoga HERITAGE PRESERVATION COMMISSION AGENDA Date: Tuesday, January 29, 2008 9:00 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Special Meeting — Discussion of Mustard Faire Events 1. Routine Organization A. Roll Call B. Posting of Agenda — Pursuant to Government Code Section 54954.2, the agenda was posted on January 24, 2008. C. Oral & Written Communication - Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. D. Oral Communications — Historic Preservation Commission direction to Staff — Instruction to staff regarding actions on current Oral Communications. 2. Discuss Mustard Faire Please advise the Chair if you will be absent from the next scheduled meeting In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability - related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at (408) 868 — 1269 or ctclerk @saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Any recommendation made by the Heritage Preservation Commission may be appealed to the Planning Commission within ten (10) days of the date of the decision. The appeal shall be taken by filing with the Secretary of the Planning Commission a written notice and filing fee within ten (10) days of the date of the decision. Certificate of Posting of Agenda: I, Christopher Riordan, Senior Planner for the City of Saratoga, declare that the foregoing agenda for the meeting of the Heritage Preservation Commission of the City of Saratoga was posted at the office of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us. Signed this 24th day of Janua 2008 at Saratoga, California. d&-It�4 l /l Christopher F4ordan Senior Planner City of Saratoga HERITAGE PRESERVATION COMMISSION DRAFT MINUTES Date: Tuesday, January 8, 2008 8:30 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting — Please meet in the parking lot in front of the Warner Hutton House at 8:30 a.m. and Staff will provide transportation to the site visit under New Business and return to Warner Hutton House by 9:00 a.m. 1. Routine Organization A. Roll Call PRESENT. Commissioners Gomersall, Koepernik, McCarty, Louden, Tai, Chair Kellond, and Vice Chair Marra STAFF: Senior Planner Christopher Riordan, Associate Planner Shweta Bhatt GUESTS: Ms. Nancy Anderson, Mr. Chuck Shoppe, Mr. Mohammad Estahbanaty B. Approval of minutes from December 11, 2007 meeting - Approved C. Posting of Agenda — Pursuant to Government Code Section 54954.2, the agenda was posted on January 3, 2008. D. Oral & Written Communication - Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. - Commissioner Koepernik informed the Commission that he had requested prior to Christmas for the City Council to review a request by the HPC for some additional funds to modify wording on the banner from "Walk" to "Faire" Commissioner Koepernik also said that the Council would be reviewing this request at their meeting of January 16, 2008. E. Oral Communications — Historic Preservation Commission direction to Staff — Instruction to staff regarding actions on current Oral Communications. - None 2. Old Business A. Discuss National Registry & Saratoga Landmark Plaques — Item not discussed. B. Discuss Heritage Orchard Signage — Item discussed. Chair Kellond said that the Orchard Sign must be reviewed again by the Library Commission and the HPC prior to it being reviewed for final approval by the City Council. Senior Planner Christopher Riordan told the Commission that the City Council review of the sign had been removed from the agenda and would be placed back on the agenda at the request of the Commission. C. Discuss Historic Incentives — Item not discussed. D. Discuss Mustard Faire — Item discussed. Ms. Anderson stated that she had already ordered the posters and that they would be posted at local shopping centers. The topic of the docents was raised and Mr. Shoppe suggested that the same individual as last year be placed in charge of the docents. Ms. Anderson stated that she was in the process of making vests for the docents as well as for all individuals working at the Faire. Commissioner Koepernik said that he had contacted Matt and that he had volunteered to do hayrides again this year and that he would be in contact with the ferrier to give horseshoe demonstrations and that he would give himself the responsibility for bringing the animals to the Faire. Vice Chair Marra mentioned the importance of trash cans and Ms. Anderson said that she had already arranged for them and that there would be plenty. Ms. Anderson said that she would order chairs form Thomas Scott. Commissioner Koepernik said that he would order the yellow balloons and that he would make the wooden fruits that will hang from the trees in the same manner as last year. Vice Chair Marra said that the flyer that he had received was fuzzy. Ms. Anderson said that she could get a better copy of the PDF and that she would send it to Vice Chair Marra. Ms. Anderson discussed the layout of the interior of the Warner Hutton House and that she was having a difficult time getting local vendors to participate and that she would walk the Village and personally speak to the business owners. The topic of charging vendors to participate in the festival was raised. Ms. Anderson said that she remembered that there had been direction in the past that the Commission should not be fund raising for themselves and did not believe that the vendors should be charged to participate and asked if the Commission believed it to be alright for the non profits to have a jar at their booth for possible donations. Commissioner Koepernik stated his personal belief that the vendors should pay a nominal fee to participate in the Faire and that the Commission should be in control of the money that is raised. Chair Kellond expressed his belief that the vendors should not be charged a fee. Vice Chair Marra stated that all the groups that participate in the Faire should not request donations from the public. Mr. Shoppe suggested that vendors could make a donation to the Historical Foundation. Chair Kellond told the Commission that himself and Vice Chair Marra had visited Pelican Signs for the purpose of obtaining reusable signs. Char Kellond described the three sign options to the Commission and that an "A Frame" sign would cost $65.00 each and that there was a need to order eight signs and that once the order was placed that the signs would only take three days to manufacture. Commissioner Koepernik gave his support for the decision to order the signs and stated that he had been in contact with Redwood School and that the school had agreed to allow Mustard Faire visitors park in their parking lots and that he had been in contact with West Valley College but they had not yet returned his calls. Mr. Shopppe said that the Engine and the Tractor clubs would need to arrive at 8:00 A.M. to set up. The Commission agreed to hold a special meeting on Tuesday, January 2 9tH from 9:00 A.M. — 11:00 A.M. to continue the planning of the Mustard Faire. E. Discuss Sign for McWilliams House — Item not discussed. F. Discuss Orchard Pathway — Item not discussed. G. Discuss Orchard Maintenance 3. New Business 8:30 a.m. Site Visit — 20731 Saint Charles Road — Review proposed demolition of the existing single -story single - family home. — Site visit completed with Mr. Mahammad Estahbanaty, property owner. Mr. Estahbanaty presented the history of the structure and the site. Commissioner Koepernik stated that the building was significant to the church that formerly occupied a nearby property and that he would like to see more written history of the building. Commissioner Koepernik also stated that he believed the proposed design for the replacement structure was not compatible with other existing structures on the street and it would impair the existing character of the neighborhood and requested that the Planning Department review the proposed residential design for neighborhood compatibility. Mr. Shoppe agreed with Commissioner Koepernik that a historic review or historic research of the property was needed. Vice Chair Marra commented that the existing building was not in a livable state and believed that if the HPC stated that the building was significant that the Planning Commission would still recommend that the building be demolished and that he would like to see a detailed historical report of the property. Commissioner Tai stated that any replacement structure would need to be more historically sympathetic to the existing neighborhood. Mr. Shoppe stated if the Commission was to recommend that the applicant create a report that he felt April Halberstadt should not be expected to review it. Commissioner Gomersall stated that she would recommend that a plaque be placed on the project discussing the significance of the site. Commissioner Koepernik replied that the marker could be installed at a later date. Motion to approve by Commissioner Koepernik, seconded by Vice Chair Marra, with the following recommendation: A historical report shall be prepared since the existing house has historical significance to the church that formerly occupied and adjacent parcel. A copy of this report shall be provided to the Museum as well as the HPC. In addition, staff and the Planning Commission are to review the design of the proposed replacement structure for compatibility with the neighborhood. Carried on a 7 -0 vote 4. Pending Items A. Historic Resources Inventory B. McWilliams House Renovation C. National Register Applications D. Adopt a Tree Program for the Heritage Orchard E. Update Heritage Ordinance F. Review Oak Street as a Heritage Lane G. Review additional content for Heritage Resources webpage H. Historic Preservation Data Base I. Review list of properties with structures 50 years and over in age 5. Adjournment Adjourn to 8:30 a.m. Tuesday, February 12, 2008, Warner Hutton House, 13777 Fruitvale Avenue. 2008 SARATOGA MUSTARD FAIRE EXPENSES BY THE EVENT COORDINATOR PERMIT FROM CITY OF SARATOGA .........................$100 PUBLICITY Printing of 4 - 24 "x 36" posters (FedexKinkos) ...............207.84 Printing of 1000 flyers (Word Art) ..... .........................333.93 Foam Board for posters (Office Max) .. ..........................32.02 TOTAL ............................. ............................... $573.79 FAIRE INFORMATION Printing of 500 brochures (Word Art) ... ..........................54.13 Enlarging and printing of Events posters Laminating of Orchard quotations (Office Max) .................67.09 TOTAL....... ............................... ........................$121.22 FOOD AND SUPPLIES FOR MUSTARD TASTING Smart and Final ............................. .........................176.86 Gene's Fine Foods ........................... ...........................4.07 Lucky' s ........ ............................... ..........................27.71 TOTAL ................................ ............................... $198.64 PRINCESS SUPPLIES Diddam' s ................................ ............................... 21.54 TOTAL............ ............................... .........................$21.54 TOTAL EXPENSES ........................... .......................$1025.19 RECEIVED GIFT CERTIFICATE FROM GENE'S .......$50.00 MUSTARD'S PERCHASED AT GENE'S ...................$50.00 SPECIAL TYfA9VXS 2"O: Beaverton Mustards, Oregon Gene's Fine Foods Matt Novakovich, Orchard Preparation Sacred Heart Church Betty Peck, Mother Earth Redwood Middle School Willys Peck, City Historian 4H Club Rick and Ann Waltonsmith, Donkey Cart Rides Gentry Magazine Chuck Schoppe, Mechanical Exhibits Coordinator Saratoga News Early Day Gas Engine and Tractor Association San Jose Mercury News Greater South Bay Chevy Club World Journal Santa Clara Valley Model A Ford Club KSAR - TV Channel 15 Santa Clara Valley Model T Ford Club KBAY - FM 94.5 Santa Cruz Mountain Home Winemakers WordArt - Printer: Saratoga Volunteer Firemen Ruthann Stolzman • Paul Conrado, Wine Tasting Coordinator City of Saratoga: West Valley Community College - Free Parking Administration and Staff Justin Gee - Balloons SHF Volunteers Saratoga Woodwind Quintet - Craig Northrup Our Mustard Queen: Cynthia Chang - School Trustee Cathleen Boyer Organization of Chinese Women (OCAW) Silicon Valley Skillet Likkers - Les Landin Ritards Boys Choir - Chia -Chi Chou Tri -M Music Club at Saratoga High School Saratoga Sister City Taiko Group South Bay Artists participating in the 2008 Mustard Faire Saratoga Youth Commission Natalie Benedict, Adrianna Castellanos, Face Painters South Bay Accordion Jam Santa Clara County Bee Guild Steve Wiberg - Horseshoeing Williams Ranch - Jean and Keith My Pony Party - Donna Kissinger Gunfighters Actors Orchard Docents: Katie Hassett, Jill Hunter, Lyn Johnston, JoAn Lambert, Mac McCaughey, Sandra and Michael Whelan, Beth Wyman Saratoga Trunk: Linda Hagelin, Merle Learned, Carmel Moody, Jenni Taylor, Jackie Welch A Speciaf Thanks to the Saratoga .9fistoricaf Foundation* Co- Sponsor of the 2008 9d ustard Faire Chuck Schoppe, President The Saratoga Heritage Preservation Commission, the Saratoga Historical Foundation and the City of Saratoga welcome you to the 7`' Annual 9V vs7AR(D �Az��� Waltonsmith's Donkey Cart Photo by Walter Kool WHY HAVE A MUSTARD FAIRE? Years ago, when fruit blossoms covered the Valley, we celebrated with a Blossom Festival. Over time, orchards gave way to housing developments and the Festival was discontinued. In 2001, the Saratoga Heritage Preservation Commission established a new tradition: a Mustard Walk, changed to Mustard Faire in 2008. When mustard and oxalis cover the ground with their glorious blanket of yellow, the citizens of Saratoga gather at two of our most cherished preservation accomplishments: our Warner Hutton House and Heritage Orchard. We come to learn more about our city's history * to enjoy each other's company. Within the Orchard, we walk and her bouquets of mustard. Our children climb aboard tractors used for working the land and take donkey cart and hay rides. The days when Saratoga was mostly farms and fruit trees are remembered; and our commitment to preserve Saratoga's unique beauty is renewed. 91,1 VSTARD IFA IRE EVEjWS: IN THE ORCHARD: Donkey -Cart Rides and Hay Rides Docent -Led Tours and Saratoga Orchardist, Matt Novakovich Mother Earth, Face Painting Horse Shoeing Exhibition and Bee Keeping Exhibition 4H - Small Animal Zoo, Saratoga Library Story Teller WARNER HUTTON HOUSE - INTERIOR: Mustard Tasting City of Saratoga Historian Willys Peck available for information• Saratoga Historical Foundation Displays: Multimedia Presentation of Re- opened McWilliams House Overhead photos: City of Saratoga & Saratoga Memorabilia Saratoga Historical Foundation Sales Table Cooking Demonstration - Using Various Mustard Recipes Lace - Making Demonstration WARNER HUTTON HOUSE - GARDEN: Youth Commission Sales - Soda, Water, Candy Community Organizations Information Tables Friends of the Library, SVDC, Village Gardeners, Master Gardeners, Saratoga Foothill Club, Saratoga Heritage Tree Society, AAUW Artists - Displays and Sales Vendor Sales, Wine Tasting WARNER HUTTON HOUSE PARKING LOT: Antique Automobiles and Art Cars Antique Farm Machinery Saratoga Fire Department `s Antique Fire Engine 11110Z01= • : 1 SPECIAL EVENTS: WARNER HUTTON HOUSE -REAR GARDEN KIOSK: 11:00 -11:15 Opening Ceremonies: Steve Kellond - Saratoga Heritage Preservation Commission Chair Ann Waltonsmith - Mayor of Saratoga Chuck Page - Vice Mayor of Saratoga City Council Members: Kathleen King, Aileen Kao, Jill Hunter Cynthia Chang - Mistress of Ceremonies 11:15 -12:00 Saratoga Community Band - Leader, Craig Northrup 12:00 -12:30 Ritards (Chinese youth acapella group) ' Leader, Chia -Chi Chou •1:30 - 2:00 Tri -M Music Club - Leader, Felicia Tang Chinese Brush Painting Demonstration by Ching Shyu 2:00 - 3:00 Skillet Likkers - Leader, Les Landin WARNER HUTTON PARKING LOT: 12:30 -12:45 - Mock Western Gunfight 12:45 -1:00 - Saratoga Sister City Taiko Group WARNER HUTTON HOUSE - FRONT PORCH: 1:00-1:30- Mother Earth Speech - Betty Peck - Crowning of the Mustard Princesses 2008 9liVsTAR,D EAIIRE 00,11 WITTEE: Saratoga Heritage Preservation Commission: Steve Kellond -Chair, Joan Gomersall, Norm Koepernick, Bob Louden, Peter Marra, Rita McCarty, Hong Tai • • Saratoga Historical Foundation: Chuck Schoppe, President Museum Displays-Linda Hagelin, Bob Louden, Peggy Schoppe, Jenni Taylor Sonia's Sweets & Eats, Lupretta's Italian Deli, Chinese Food by: Organization of Chinese American Women (OCAW) -SV Chapter Chuck Schoppe -Mechanical Exhibits Coordinator Curbside Coffee, Italian Ice, Cotton Candy: Partytime Machines Nancy Anderson-Event Coordinator