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Home My WebLink About03-11-08 Heritage Preservation Commission Agenda PacketiJ( . ^£l U'. T'Ijkiy,T /'i Y'.'. i.'. c S i1t \f', T ("I"17 A, . ~ALi F`J R N T _ �. t —(' _ _L.i; _. . :zinc -• :. <, yr_ March 31, 2008 Bob Louden 14494 Oak Place Saratoga, CA 95070 Dear Bob: On behalf of all the Council members, it is with sadness that I am writing this letter regarding your resignation fi-om the Heritage Preservation Commission. Please accept our thanks for your service on the Heritage Preservation Commission. We realize how much time and effort such service requires, and we hope your tenure on the Commission has been rewarding for you. as it has been beneficial to the City. As a token of our appreciation, we would like to invite you to the Apri116, 2008 City Council meeting in order that you may be publicly recognized for your service to the City. Please let me know if you will be able to attend this Council meeting so I can put it on the agenda schedule. My telephone number is (408) 868 -1269. Thank you again for your service. Sincerely, Ann Sullivan, CMC Acting City Clerk cc: Chris Riordan, Staff Liaison �� r� ", `��✓�+ �; .1 • ! 3 i� .�1 � `3iaJ i", l-�) �) '� t�`^-��l�� `� � 1��,,,,/ f�j-� �. °b , { # � � `e iJ( . ^£l U'. T'Ijkiy,T /'i Y'.'. i.'. c S i1t \f', T ("I"17 A, . ~ALi F`J R N T _ �. t —(' _ _L.i; _. . :zinc -• :. <, yr_ March 31, 2008 Bob Louden 14494 Oak Place Saratoga, CA 95070 Dear Bob: On behalf of all the Council members, it is with sadness that I am writing this letter regarding your resignation fi-om the Heritage Preservation Commission. Please accept our thanks for your service on the Heritage Preservation Commission. We realize how much time and effort such service requires, and we hope your tenure on the Commission has been rewarding for you. as it has been beneficial to the City. As a token of our appreciation, we would like to invite you to the Apri116, 2008 City Council meeting in order that you may be publicly recognized for your service to the City. Please let me know if you will be able to attend this Council meeting so I can put it on the agenda schedule. My telephone number is (408) 868 -1269. Thank you again for your service. Sincerely, Ann Sullivan, CMC Acting City Clerk cc: Chris Riordan, Staff Liaison RESOLUTION 08 -015 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING ONE MEMBER TO THE HERITAGE PARIS AND RECREATION COMMISSION WHEREAS, City Council conducted interviews on March S, 2008 and appointed one new member to the Heritage Parks and Recreation Commission; and WHEREAS, the term for this positions will expire on April 1, 2012. NOW. THEREFORE, the City Council of the City of Saratoga hereby resolves that tale following appointment was made: JAMES SORDEN The above and foregoing resolution was passed and. adopted at an adjourned meetinc, of t:he Saratoga City Council held on the 19`" day of March 2008 by the following vote: AYES: Jill Hunter, Kathleen King, Aileen Kao, Vice Mayor Chuck Page a_;d Mayor Ann Waltonsmith NOES: ?None ABSENT: None ABSTAINT: None --- Ann Waltonsmii:h, Mayor ATTEST A ul .Su Ivan, Acting City Clerk City of Saratoga HERITAGE PRESERVATION COMMISSION AGENDA Date: Tuesday, March 11, 2008 8:30 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting — Please meet in the parking lot in front of the Warner Hutton House at 8:30 a.m. and Staff will provide transportation to the site visit under New Business and return to Warner Hutton House by 9:00 a.m. 1. Routine Organization A. Roll Call B. Approval of minutes from February 12, 2008 meeting C. Posting of Agenda — Pursuant to Government Code Section 54954.2, the agenda was posted on March 6, 2008. D. Oral & Written Communication - Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. E. Oral Communications — Historic Preservation Commission direction to Staff — Instruction to staff regarding actions on current Oral Communications. 2. Old Business A. Discuss National Registry & Saratoga Landmark Plaques B. Discuss Heritage Orchard Signage C. Discuss Historic Incentives D. Discuss Mustard Faire E. Discuss Sign for McWilliams House F. Discuss Orchard Pathway G. Discuss Orchard Maintenance 3. New Business A. 8:30 a.m. Site Visit — 14493 -14495 Big Basin Way (Saratoga Cleaners) Project is under construction. HPC had previously recommended that the stucco from the fagade facing Turkey Track Lane be removed to expose the original limestone brick walls. Removal of stucco is damaging the brick wall. The applicant is proposing applying new stucco to the wall to match the rest of the building. B. 13777 Fruitvale Avenue (Warner Hutton House). Review proposed paint colors for the building. 4. Pending Items A. Historic Resources Inventory B. National Register Applications C. Adopt a Tree Program for the Heritage Orchard D. Update Heritage Ordinance E. Review Oak Street as a Heritage Lane F. Review additional content for Heritage Resources webpage G. Historic Preservation Data Base H. Review list of properties with structures 50 years and over in age 5. Adjournment Adjourn to 8:30 a.m. Tuesday, April 8, 2008, Warner Hutton House, 13777 Fruitvale Avenue. Please advise the Chair if you will be absent from the next scheduled meeting In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability - related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at (408) 868 — 1269 or ctclerk @saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Any recommendation made by the Heritage Preservation Commission may be appealed to the Planning Commission within ten (10) days of the date of the decision. The appeal shall be taken by filing with the Secretary of the Planning Commission a written notice and filing fee within ten (10) days of the date of the decision. Certificate of Posting of Agenda: I, Christopher Riordan, Senior Planner for the City of Saratoga, declare that the foregoing agenda for the meeting of the Heritage Preservation Commission of the City of Saratoga was posted at the office of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us. Signed this 6th day of March 2008 at Saratoga, California. A,9z?,D 2Q Christopher Ri rdan Senior Planner City of Saratoga (408) 868 —1235 City of Saratoga HERITAGE PRESERVATION COMMISSION MINUTES Date: Tuesday, February 12, 2008 9:00 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting — Please meet at Warner Hutton House by 9:00 a.m. 1. Routine Organization A. Roll Call PRESENT: Commissioners Gomersall, Koepernik, McCarty, Louden, Tai, Chair Kellond, and Vice Chair Marra STAFF: Senior Planner Christopher Riordan GUESTS: Ms. Nancy Anderson, Mr. Chuck Schoppe B. Approval of minutes from January 8, 2008 meeting - Approved C. Posting of Agenda — Pursuant to Government Code Section 54954.2, the agenda was posted on February 7, 2008. D. Oral & Written Communication - Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter but may choose to place the topic on a future agenda. - None E. Oral Communications — Historic Preservation Commission direction to Staff — Instruction to staff regarding actions on current Oral Communications. - None 2. Old Business A. Discuss National Registry & Saratoga Landmark Plaques — Not Discussed B. Discuss Heritage Orchard Signage — Not Discussed C. Discuss Historic Incentives — Not Discussed D. Discuss Mustard Faire — Item discussed. Chair Kellond stated that the Mustard Faire had been a success and that the Mustard Faire was `turning the corner" and getting better. Commissioner Tai also expressed her agreement that the Mustard Faire was a success and that she has received positive emails about the event. Commissioner Louden asked if there was an attendance count. Chair Kellond expressed his belief that attendance was at least 2,500 people. Ms. Anderson agreed and said that she had told the Saratoga News that attendance estimates were at least 2,500 people. Chair Kellond said that the event was well organized and laid out well. Commissioner Koepernik mentioned that next year the food booths should be located adjacent to the City Hall building. Ms. Anderson said that there did not appear to be much conflict with the theater group and was happy that arrangements had been made to avoid conflicts next year. Commissioner McCarty said that she had received a complaint about the Gunfighters and that they should not be included in next year's event. Chair Kellond said that the Mustard Faire could be larger next year and he would recommend that it start being planned now. Ms. Anderson stated that the event has grown to a point that is to big for the HPC to plan. Ms. Anderson said that planning the event had been nearly a full time job since Christmas and that she would not be involved in planning the event next year but would help out at the mustard table and would put the White Book together. Chair Kellond recommend that the HPC appoint a Mustard Faire Committee that works with the HPC in planning the event. Ms. Anderson said that planning should include the immediate reservation of the Warner Hutton house, table and chairs, and banner location in the Village. Ms. Anderson said that the events in the orchard were great. Commissioner Koepernik stated that the animals were very popular and that the only problem he observed was that lines of people could have been better organized. Ms. Anderson said that portable toilets should be ordered for next year. Commissioner Koepernik said that the fierier was fabulous, the demonstrations and stories were great, the fierier made a trophy for the Mustard Princess, and that they were looking forward to returning next year. Commissioner Koepernik also said that the Clydesdale horses and the beekeepers were very popular and that the master gardeners should be closer to the Warner Hutton House. Mr. Schoppe said that the food vendors should arrive earlier next year. Ms. Anderson said that the tractors n the orchard were very popular with the children. Commissioner Koepernik said that the balloons were good and were successful in guiding people to the orchard. Commissioner McCarty that there is need for a device to open up package materials. Ms. Anderson said that there were no problems with activates that were located in the Warner Hutton house. Ms. Anderson said that the members of the Youth Commission did not show up as planned to help set up tables and that next year more effort should be placed on getting them to assist. Commissioner Tai mentioned that it would be helpful if somebody from the City was present at next year's event. Ms. Anderson said that PA system was not loud enough. Chair Kellond said that an alternate location of the state was needed that would be centrally located and that it would be helpful if there was somebody to act as Master of Ceremonies. Ms. Anderson said that the opening ceremony should be at noon instead of 11:00 A.M. since that time was too early. Commissioner Koepernik said that he did not believe that the HPC should depend on the City for organizing the even. Chair Kellond said that there was a need to increase the budget. Ms. Anderson said that she had invited Gene Burns to attend but had not heard from him, that the vendors made money, and that there is a need to work with the Village merchants and that the HPC needs to be more proactive with vendors, and that more than one person should be responsible for organizing the art and music. Commissioner Tai said that more advance notice is needed for artists and that she supported giving deadlines to artists and vendors to commit to participating in the Mustard Faire. Mr. Schoppe said that 50 antique cars were part of the event, the art cars did not fit in and should not be included next year, the engines were popular, the model A fire engine was good, and that there was a favorable response from the antique car participants. Commissioner Koepernik said that the orchard tractor guy felt neglected. Ms. Anderson asked Mr. Schoppe to write a blurb for the White Book. Ms. Anderson said that the food court was good. Chair Kellond said that more food vendors were needed for next year and that Luprettas was happy. Mr. Schoppe said that more food vendors were needed along the creek or against the building and that there was a need for chairs next year. Commissioner Marra said that the food vendors should be located in the back parking lot. Chair Kellond said that there was a need for a main stage. Commissioner Tai said that a louder PA system is needed and that the music could not be heard away from the immediate area. Chair Kellond suggested that the stage could be located in the orchard to attract more people. Mr. Schoppe suggested that welcoming ceremonies be held close to the gate. Ms. Anderson suggested that marching band music be included. Commissioner Tai said that the marching bands had already been booked at other events and that music groups should be limited to 30 minutes so more musicians could be given the opportunity to participate and that the quality of the PA system should be improved. Mr. Schoppe said that the Gunfighters were not appropriate and that people complained about their presence. Chair Kellond said that the Gunfighters were loud at times but it did appear that people liked it. Chair Kellond said that he thought the group was smaller and was under the impression that the Gunfighters would be performing skits. Ms. Anderson said that they threw their hot coals into creek. Mr. Schoppe said that they had a bad attitude. Commissioner Marra said that he was surprised it was such a large group. Ms. Anderson said that the Gunfighters took up too much of the budget. Commissioner Koepernik said that we now know the pitfalls and admitted that there was some degree of chaos in the beginning and that the group could be improved and that they were entertaining and that we got our monies worth. Commissioner Tai said that she like the costumes but needs to know the limitations. Mr. Schoppe said that he thought that actual Saratoga events would be in their show such as the bank and stage coach robbery and that there should be no surprises. Ms. Anderson that all vendors need deadlines so that the HPC knows what to expect. Mr. Schoppe said that the taiko group was interrupted by the Gunfighters. Chair Kellond thanked Commissioner Koepernik for the signs and that the HPC should increase their signage over time and that there as a need to deal with the theater group about the parking. Commissioner Marra said that there needs to be an agreement with the theater group on parking and felt that the having the event on March 1 was too late for the mustard. Commissioner Marra said that two cars were parked at the entrance to the corporation yard and that the police called tow trucks to have them removed and that the city needs to put no parking signs on the gates. Chair Kellond said that the Mustard Princess should be chosen during the welcoming ceremonies. Commissioner Koepernik said that there was a need to promote the Mustard Princess. Chair Kellond said that he would work on expanding the budget and that there was a need to do follow ups and thank you letters. Mr. Schoppe said that he would send out thank you letters to the car clubs. Ms. Anderson said that she would write to the Saratoga News. Commissioner Marra suggested that the contact list for the Mustard Faire be placed in an excel spreadsheet. Chair Kellond said that the HPC should start planning next years Faire now and that there was a need to find committee members. Ms. Anderson said that March 1 is the best date to work around the theater group and said that the date is a large issue. Mr. Schoppe said that he supported the March date and said that the weather is always a question in, February and it might be better in March. Commissioner Koepernik said that he would look at the Mustard on March 1. Chair Kellond said that the date should be fixed from year to year and should always be the first Sunday in March E. Discuss Sign for McWilliams House — Not Discussed F. Discuss Orchard Pathway — Not Discussed G. Discuss Orchard Maintenance — Not Discussed 3. Pending Items A. Historic Resources Inventory B. National Register Applications C. Adopt a Tree Program for the Heritage Orchard D. Update Heritage Ordinance E. Review Oak Street as a Heritage Lane F. Review additional content for Heritage Resources webpage G. Historic Preservation Data Base H. Review list of properties with structures 50 years and over in age 4. Adjournment Adjourn to 8:30 a.m. Tuesday, March 11, 2008, Warner Hutton House, 13777 Fruitvale Avenue. .11 5 Colors for the WHH 2007108 Here are the final paints per the photos. BODY COLOR, match present color Sherwin Williams - Pavillion Beige - SW 2031 (Taupe color) KM control# 711470809 TRIM, match present color Sherwin Williams - Casa Blanca - SW2060 (Light beige) KM control# 711480809 LINES, BANDS, STEPS, match present color Sherwin Williams - Mesquite Wood - SW2161 (Dark Burgundy) KM control# 716000809 BOXES, FANS Dunn- Edwards - Soft Charcoal - DE 5935 (Lavender) KM control# 7/4780809 BOTTOM OF HOUSE, TRELLIS Kelly -Moore - no name on sample - SW2029 (Brown) KM control# 711460809 Updated 3/5/8 ?f4 W �;y r � %" 7�• - i AW" Li 0 Li - F `• - ',�'i�` \Jr f • � FAR Aft i 2008 Mustard Faire Expenses Month Receipts Detail Expenses Detail December $1,700.00 City of Saratoga $250.00 The Gunfighters Deposit $400.00 Nancy Anderson Advance, see detail in box Detail of expenses paid by N. Anderson from $400 advance: Account balance at end of December $1,050.00 $239.87 Kinkos, OfficeMax Printing of posters; Foam core $67.09 Office Max Laminating orchard quotes January $333.93 Word Art, printing 1000 flyers $4.07 Gene's Foods Food Account balance at end of January $716.07 Reported to SHF Board in February $27.71 Lucky's Food $21.54 Diddam's Princess supplies February $39.73 Nancy advance return $100.00 City of Saratoga Permit $360.28 Balance of $39.73 returned to SHF $176.86 Nancy Anderson, personal expenses (SmartBFinal) $164.00 Sonia Barron, hot dog food coupons $54.13 Word Art printing charges $12.00 Michael Dabne, rainbow ice food coupons $78.00 Lupretta's, food coupons $78.00 OCAW, food coupons $250.00 The Gunfighters balance owing Totals $1,739.73 $1,896.92 SHF Profit/(Loss) ($157.19)