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HomeMy WebLinkAbout05-08-01 packet) ) h V1 L- City of Saratoga HERITAGE PRESERVATION COMMISSION MINUTES Date: Tuesday, May S, 9:00 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting I. Routine Organization A. Roll Call Present: Grens, Hunter, King, Koepernik, Peck, Wyman Absent: Peepari Staff: Heather Bradley Guests: Gretchen Mair, Noel Cross, John Turchen, Gary Kohlsaat B. Approval of minutes from 4/ 10 /01 and 4/17/01 Minutes were approved 6 -0 C. Posting of the Agenda Pursuant to Government Code Section 94954.2, the agenda was posted on Thursday April 5, 2001 E. Oral Communications Mr. John Turchen of RRM Design Group, Fire Station architects, showed the Commission a revised color board for the station as they had requested at the last meeting. It included tile samples for the base, decorative tiles for the tower and roof tiles as well as stucco colors. Commissioners Hunter and Grens expressed concerns with the metal railings that were shown on the color board. The previous color board that was shown had wood lattice railing Commissioners Hunter and Grens feel the previous example was more of a Mission style rather than a Spanish style. Commissioner Wyman moves approval of the color board. Approved 4 -0 -2 ( Grens and Hunter abstain) Written Communications/ FYI — Heritage Tree Ordinance article Invitation to Sunnyvale Heritage Orchard dedication Invitation to Campbell tea and walking tour Invitation to workshop Finding and Keeping Members CPF quarterly II. Old Business None New Business A. 19221 Saratoga -Los Gatos Road -The Tibbett House - UP -01 -006. Request to demolish an existing cabana /green house attached to the main residence and construct a detached cabana and additions off the rear of the residence. Staff notes correspondence received from the architect on the site visit. Commissioner Wyman comments on the beauty of the house and property and says the additions will add to the beauty. The commissioners agree. Commissioner Peck says he was surprised to see how beautiful the property was as you can't see much from the road. Commissioner Koepernik feels it is necessary to allow the height exception to build the cabana to 14 '/z feet in order to match the original architectural detail of the house. Commissioner Peck further comments that the structure is not visible and shouldn't be a concern to the neighbors. Commissioner Wyman moves approval. Approved 6 -0. B. 18888 Hayfield Ct. - The Hayfield House — Progress update on restoration of the main residence and request for renovation approval for Guest House. Gary Kohlsaat, project architect passes photos of the house before the remodeling work began. Commissioner Peck asks if the owners have been in touch with the previous owners. Mr. Kohlsaat says yes to some extent. They would like to invite some of them back when the work is finished. Commissioner Peck says he didn't realize the condition the house was in until they saw the state of the guesthouse. Commissioner Wyman says she appreciates the level of detail and care that has gone into this renovation. Commissioner Koepernik says that the Commission should have been informed prior to the start of work, but he also appreciates the care that is going into the renovation. He would like the Commission to visit the property one more time before it is finished and would like to see the progress of the guesthouse renovation when the stucco is removed. Mr. Kohlsaat suggests this can be done together sometime in the next few months. Mr. Kohlsaat states that they have been careful to Zve all of the materials so they can compare them to the new materials they are using. The Commission also _,:ates that they are very impressed with the amount of landscaping and the quality and size of the trees that will be going in. Commissioner Koepernik moves to approve the guesthouse renovation. Approved 6 -0. C. 18870 Hayfield Ct. — DR -01 -017. Request for design Review approval to construct a new single family home for use as a caretaker's residence for the Hayfield House. The Commissioners are happy with the design of the caretaker's residence and are happy to see the style and details so closely match the main residence. Mr. Kohlsaat states that he is using the same roof pitch as the main house and will have to lower the structure into the lot in order to avoid the height limit. He feels it is necessary to match the main house. Other details will also match including the front porch and windows. The thinks this will be a welcome change from the other new homes in this subdivision. Commissioner King moves approval. Approved 6 -0. D. Heritage Orchard Restoration Project — This item will be discussed at a Special Meeting on Tuesday May 15th with Linda Gates and John Cherbone IV. Items Initiated by the Commission A. Discussion of Mission Statement Ideas. The Commission discusses the Mission Statements proposed by Commissioner Hunter and King. Commissioner Wyman agrees to take a closer look at the ideas and rewrite them. Staff is directed to put some type of brochure together. )mmissioner Hunter asks staff to make nametags for the Commissioners to wear to the reception for Tom Sullivan and possibly for meetings as well. The Commission would also like to present plaques in recognition of homeowner who have done an excellent job - emodeling their heritage home. Possibilities are discussed. V. Items Initiated by the Secretary A. None VI. Adjournment 9:00 a.m. Tuesday May 15, 2001 (Special Meeting) — Warner Hutton House Respectfully Submitted by, Heather Bradley (Acting HPO Secretary) City of Saratoga HERITAGE PRESERVATION COMMISSION Minutes Date: Tuesday, May 15, 10:30 a.m. SPECIAL MEETING Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting I. Routine Organization A. Roll Call Present: Grens, Hunter, King, Koepernik, Wyman Absent: Peck, Peepari Staff: Heather Bradley, John Cherbone Guests: Linda Gates B. Posting of the Agenda Pursuant to Government Code Section 94954.2, the agenda was posted on Thursday April 7, 2001 C. Oral Communications — None D. Written Communications /FYI - None II. Old Business 10no a III. New Business A. Heritage Orchard Restoration Project — Discussion with Linda Gates, Landscape Architect and John Cherbone, Public Works Director Comm. Koepernik reviews ideas for the orchard that were discussed at the April. The Commission would like to have all the trees that need to be replaced done at once time, they would like to have a well for watering and windmill and or a water tower. The Commissions goal is to have the orchard last another 100 years. The pathway issue has already been discussed and decided, no interior paths except as needed for special events, then Matt Novakavich can roll the dirt flat. The commission wants to promote exhibits at the library and ongoing education projects. John Cherbone, Public Works Director says that a permanent exhibit space can be worked into the final library design. y Comm. Koepernik says that the Commission would also like to have a barn or drying shed structure included in the plan. Linda Gates asks for clarification on whether the non - orchard trees should remain in the orchard. The Commission indicates that the oaks should remain but whether the photocarpus (sp ?) should come out will be left up to Matt Novakavich. He should notify the HPC beforehand however. Since there are a lot of trees coming out in that area it is discussed that that would make a good location for the barn and or drying shed. Linda Gates asks if the barn structure will be solely by the Novakavich's or for public purposes. After some discussion is it decided that the barn /drying shed would be used for orchard maintenence purposes only but could be visited by school kids on special occasions. It would not have any meeting area or parking except for work trucks. Linda Gates asks if the water tower or windmill would be decorative only and would they want a new structure or try to obtain an old structure. The Commission decides to make that decision later but definitely want to include it a location for the structure on the Orchard plan. The Commission also wants to initiate an adopt a tree program. They discuss possible means of doing that and decide to make it a work of art which would include a map of the orchard and the nameplates. Money generated from the project would be spent by the HPC for programs that would promote the orchard and historic efforts by the Commission. The Commission asks about the cost of a well. John Cherbone says that a new well will cost approximately $41,000, and is currently costs about $10,000 a year for water for the orchard so the well should pay for itself in four years. Comm. Koepernik also mentions that the Commission would like a new sign for the orchard. Linda Gates says that the new Library sign will be a stone design like the one already used at City Hall. It is suggested that the HPC get in contact with the Library Commission for more information about the sign. The Commission asks about how many trees have been transplanted. Linda Gates says that 62 have been transplanted, 24 are at the corner and these are all prunes, others are apricots that have been used to fill in where there were gaps in the orchard. There are 206 dead trees and 75 trees that are almost dead. These will all be replaced. Tree reports have been done which indicate that the cherries along the creek have oak root fungus and gophers are also a problem with cherries so other types of trees will be used near the creek. The commission discusses possible ideas for a barn, Commissioner Koepernik suggest an old looking barn with wood siding. Commissioner Hunter suggests an open style would also be attractive. Commissioner Hunter asks if park development fees can be used for the project. John Cherbone says that yes park in lieu fees can be used. ) ) h V1 L- City of Saratoga HERITAGE PRESERVATION COMMISSION MINUTES Date: Tuesday, May S, 9:00 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting I. Routine Organization A. Roll Call Present: Grens, Hunter, King, Koepernik, Peck, Wyman Absent: Peepari Staff: Heather Bradley Guests: Gretchen Mair, Noel Cross, John Turchen, Gary Kohlsaat B. Approval of minutes from 4/ 10 /01 and 4/17/01 Minutes were approved 6 -0 C. Posting of the Agenda Pursuant to Government Code Section 94954.2, the agenda was posted on Thursday April 5, 2001 E. Oral Communications Mr. John Turchen of RRM Design Group, Fire Station architects, showed the Commission a revised color board for the station as they had requested at the last meeting. It included tile samples for the base, decorative tiles for the tower and roof tiles as well as stucco colors. Commissioners Hunter and Grens expressed concerns with the metal railings that were shown on the color board. The previous color board that was shown had wood lattice railing Commissioners Hunter and Grens feel the previous example was more of a Mission style rather than a Spanish style. Commissioner Wyman moves approval of the color board. Approved 4 -0 -2 ( Grens and Hunter abstain) Written Communications/ FYI — Heritage Tree Ordinance article Invitation to Sunnyvale Heritage Orchard dedication Invitation to Campbell tea and walking tour Invitation to workshop Finding and Keeping Members CPF quarterly II. Old Business None New Business A. 19221 Saratoga -Los Gatos Road -The Tibbett House - UP -01 -006. Request to demolish an existing cabana /green house attached to the main residence and construct a detached cabana and additions off the rear of the residence. Staff notes correspondence received from the architect on the site visit. Commissioner Wyman comments on the beauty of the house and property and says the additions will add to the beauty. The commissioners agree. Commissioner Peck says he was surprised to see how beautiful the property was as you can't see much from the road. Commissioner Koepernik feels it is necessary to allow the height exception to build the cabana to 14 '/z feet in order to match the original architectural detail of the house. Commissioner Peck further comments that the structure is not visible and shouldn't be a concern to the neighbors. Commissioner Wyman moves approval. Approved 6 -0. B. 18888 Hayfield Ct. - The Hayfield House — Progress update on restoration of the main residence and request for renovation approval for Guest House. Gary Kohlsaat, project architect passes photos of the house before the remodeling work began. Commissioner Peck asks if the owners have been in touch with the previous owners. Mr. Kohlsaat says yes to some extent. They would like to invite some of them back when the work is finished. Commissioner Peck says he didn't realize the condition the house was in until they saw the state of the guesthouse. Commissioner Wyman says she appreciates the level of detail and care that has gone into this renovation. Commissioner Koepernik says that the Commission should have been informed prior to the start of work, but he also appreciates the care that is going into the renovation. He would like the Commission to visit the property one more time before it is finished and would like to see the progress of the guesthouse renovation when the stucco is removed. Mr. Kohlsaat suggests this can be done together sometime in the next few months. Mr. Kohlsaat states that they have been careful to Zve all of the materials so they can compare them to the new materials they are using. The Commission also _,:ates that they are very impressed with the amount of landscaping and the quality and size of the trees that will be going in. Commissioner Koepernik moves to approve the guesthouse renovation. Approved 6 -0. C. 18870 Hayfield Ct. — DR -01 -017. Request for design Review approval to construct a new single family home for use as a caretaker's residence for the Hayfield House. The Commissioners are happy with the design of the caretaker's residence and are happy to see the style and details so closely match the main residence. Mr. Kohlsaat states that he is using the same roof pitch as the main house and will have to lower the structure into the lot in order to avoid the height limit. He feels it is necessary to match the main house. Other details will also match including the front porch and windows. The thinks this will be a welcome change from the other new homes in this subdivision. Commissioner King moves approval. Approved 6 -0. D. Heritage Orchard Restoration Project — This item will be discussed at a Special Meeting on Tuesday May 15th with Linda Gates and John Cherbone IV. Items Initiated by the Commission A. Discussion of Mission Statement Ideas. The Commission discusses the Mission Statements proposed by Commissioner Hunter and King. Commissioner Wyman agrees to take a closer look at the ideas and rewrite them. Staff is directed to put some type of brochure together. )mmissioner Hunter asks staff to make nametags for the Commissioners to wear to the reception for Tom Sullivan and possibly for meetings as well. The Commission would also like to present plaques in recognition of homeowner who have done an excellent job - emodeling their heritage home. Possibilities are discussed. V. Items Initiated by the Secretary A. None VI. Adjournment 9:00 a.m. Tuesday May 15, 2001 (Special Meeting) — Warner Hutton House Respectfully Submitted by, Heather Bradley (Acting HPO Secretary) City of Saratoga HERITAGE PRESERVATION COMMISSION Minutes Date: Tuesday, May 15, 10:30 a.m. SPECIAL MEETING Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting I. Routine Organization A. Roll Call Present: Grens, Hunter, King, Koepernik, Wyman Absent: Peck, Peepari Staff: Heather Bradley, John Cherbone Guests: Linda Gates B. Posting of the Agenda Pursuant to Government Code Section 94954.2, the agenda was posted on Thursday April 7, 2001 C. Oral Communications — None D. Written Communications /FYI - None II. Old Business 10no a III. New Business A. Heritage Orchard Restoration Project — Discussion with Linda Gates, Landscape Architect and John Cherbone, Public Works Director Comm. Koepernik reviews ideas for the orchard that were discussed at the April. The Commission would like to have all the trees that need to be replaced done at once time, they would like to have a well for watering and windmill and or a water tower. The Commissions goal is to have the orchard last another 100 years. The pathway issue has already been discussed and decided, no interior paths except as needed for special events, then Matt Novakavich can roll the dirt flat. The commission wants to promote exhibits at the library and ongoing education projects. John Cherbone, Public Works Director says that a permanent exhibit space can be worked into the final library design. y Comm. Koepernik says that the Commission would also like to have a barn or drying shed structure included in the plan. Linda Gates asks for clarification on whether the non - orchard trees should remain in the orchard. The Commission indicates that the oaks should remain but whether the photocarpus (sp ?) should come out will be left up to Matt Novakavich. He should notify the HPC beforehand however. Since there are a lot of trees coming out in that area it is discussed that that would make a good location for the barn and or drying shed. Linda Gates asks if the barn structure will be solely by the Novakavich's or for public purposes. After some discussion is it decided that the barn /drying shed would be used for orchard maintenence purposes only but could be visited by school kids on special occasions. It would not have any meeting area or parking except for work trucks. Linda Gates asks if the water tower or windmill would be decorative only and would they want a new structure or try to obtain an old structure. The Commission decides to make that decision later but definitely want to include it a location for the structure on the Orchard plan. The Commission also wants to initiate an adopt a tree program. They discuss possible means of doing that and decide to make it a work of art which would include a map of the orchard and the nameplates. Money generated from the project would be spent by the HPC for programs that would promote the orchard and historic efforts by the Commission. The Commission asks about the cost of a well. John Cherbone says that a new well will cost approximately $41,000, and is currently costs about $10,000 a year for water for the orchard so the well should pay for itself in four years. Comm. Koepernik also mentions that the Commission would like a new sign for the orchard. Linda Gates says that the new Library sign will be a stone design like the one already used at City Hall. It is suggested that the HPC get in contact with the Library Commission for more information about the sign. The Commission asks about how many trees have been transplanted. Linda Gates says that 62 have been transplanted, 24 are at the corner and these are all prunes, others are apricots that have been used to fill in where there were gaps in the orchard. There are 206 dead trees and 75 trees that are almost dead. These will all be replaced. Tree reports have been done which indicate that the cherries along the creek have oak root fungus and gophers are also a problem with cherries so other types of trees will be used near the creek. The commission discusses possible ideas for a barn, Commissioner Koepernik suggest an old looking barn with wood siding. Commissioner Hunter suggests an open style would also be attractive. Commissioner Hunter asks if park development fees can be used for the project. John Cherbone says that yes park in lieu fees can be used. J 1 Linda Gates thanks the Commission and says she will put all the ideas together and work with John Cherbone.to put together a budget. The Commission thanks Linda Gates and Matt Novakavich for all of their hard work on the project. IV. Items Initiated by the Commission A. None V. Items Initiated by the Secretary A. None VI. Adjournment 9:00 a.m. Tuesday June 12, 2001 — Planning Conference Room Respectfully Submitted by, L7) x 4 r 6 1 1 --� Heather Bradley (Acting HP ecretary) J 1 Linda Gates thanks the Commission and says she will put all the ideas together and work with John Cherbone.to put together a budget. The Commission thanks Linda Gates and Matt Novakavich for all of their hard work on the project. IV. Items Initiated by the Commission A. None V. Items Initiated by the Secretary A. None VI. Adjournment 9:00 a.m. Tuesday June 12, 2001 — Planning Conference Room Respectfully Submitted by, L7) x 4 r 6 1 1 --� Heather Bradley (Acting HP ecretary)