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HomeMy WebLinkAbout05-14-02 packetCity of Saratoga HERITAGE PRESERVATION COMMISSION MINUTES Date: Tuesday, May 14, 2002 9:00 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting I. Routine Organization A. Roll Call: PRESENT- Koepernik, Ballingall, Grens, Peck ABSENT -None GUESTS -Tom Lowdermilk, Patricia A. Bailey, Karola Zanjani B. Approval of minutes from 4/2/02- Approved 4 -0 C. Posting of the Agenda - Pursuant to Government Code Section 54954.2, the agenda was posted on Thursday March 28, 2002 D. Oral Communications -Brief introduction made by each of the guests about themselves and their interest in the HPC. E. Written Communications -None II. Old Business A. Update on the Orchard adopt a tree kiosk -Norm Koepernik gave an update on the status of the project. B. Heritage Tours - Continue discussion C. Create calendar of old historic photos -Dora Grens showed the final draft of the document. D. Austin Way- Heritage Lane designation- Discussed project timeline and progress. III. New Business A. Heritage Orchard update and discussion - During the HPC discussion of the Heritage Orchard, members Koepernik, Grens and Peck made the following statement "Intent of the removal of the Oak trees was to preserve and maintain a working orchard and not an Oak tree park." Phylis Ballingall made the following statement" The Oak trees should only be removed at the recommendation of the Orchardist, Matt Novackovich." B. Addition to the Museum at 20450 Saratoga -Los Gatos Road Approved 4 -0 IV. Items Initiated by the Commission Review Heritage Preservation Ordinance V. Items Initiated by the Secretary July and August meetings will need to be in the Planning Department's meeting room due to Kids Camp in the Warner Hutton House. VI. Adjournment 9:00 a.m. Tuesday June 11, 2002 - Warner Hutton House Stephen D. Hall 19201 Bountiful Acres Saratoga, CA 95070 Heritage Preservation Commission City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 May 9, 2002 RE: Designation of Austin Way as a Heritage Lane Members of the Heritage Preservation Commission: I received the enclosed letter from the City of Saratoga recently and am writing to object to the proposal to designate Austin Way as a Heritage Lane. The reasons for my objections are both because I am a property owner that may be affected and because I am a taxpayer and resident of Saratoga. As a property owner, I do not believe the Ordinance should include our property at all. To begin with, our property fronts on Bountiful Acres and has a Bountiful Acres address. Only the Northwest side or our property is on Austin Way. Secondly, our home was built in or around 1975, hardly a "heritage" house by anyone's definition. To cause this house to fall under that designation seems totally inappropriate. Although that portion of Austin Way that is bricked may have historical significance, the homes on or near it almost certainly do not. Wouldn't it be easier and less onerous to simply designate the brick portion of Austin Way a Heritage Lane? I am also very concerned about the additional governmental review and approval process this will present to homeowners affected by this act. We currently have a very diligent Planning Commission in Saratoga and adding another review body to this would cost a property owner more time and more money and take a bit more of his discretion as a property owner away from him. We are long -time residents of Saratoga (1979). We have raised our four children here and have enjoyed its beauty and unique rural charm. We have also enjoyed Saratoga for its quietness, lack of restrictions and freedom to do as we wish as property owners and residents. Let's make sure we preserve those values as well. Sincerely, City of Saratoga HERITAGE PRESERVATION COMMISSION AGENDA Date: Tuesday, May 14, 2002 9:00 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting I. Routine Organization A. Roll Call B. Approval of minutes from 4/2/02 C. Posting of the Agenda - Pursuant to Government Code Section 54954.2, the agenda was posted on Thursday March 28, 2002 D. Oral Communications E. Written Communications II. Old Business A. Update on the Orchard adopt a tree kiosk B. Heritage Tours - Continue discussion C. Create calendar of old historic photos D. Austin Way- Heritage Lane designation III. New Business A. Heritage Orchard update and discussion B. Addition to the Museum at 20450 Saratoga -Los Gatos Road IV. Items Initiated by the Commission Review Heritage Preservation Ordinance V. Items Initiated by the Secretary July and August meetings will need to be in the Planning Deparbuent' s meeting room due to Kids Camp in the Warner Hutton House. VI. Adjournment 9:00 a.m. Tuesday June 11, 2002 - Warner Hutton House City of Saratoga HERITAGE PRESERVATION COMMISSION MINUTES Date: Tuesday, April 2, 2002 9:00 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting I. Routine Organization A. Roll Call: PRESENT- Ballingall, Grens, Koepernik, Peck ABSENT -NONE GUESTS - Danielle Surdin, Winfred Simpson, Darrell Boyle B. Approval of minutes from 3/12/02- Approved 4 -0 C. Posting of the Agenda - Pursuant to Government Code Section 54954.2, the agenda was posted on Thursday March 28, 2002 D. Oral Communications: Dora Grens was elected Vice Chair of the Heritage Preservation Commission. E. Written Communications: None II. Old Business A. Update on the Orchard adopt a tree kiosk -Norm Koepernik gave an update on the kiosk. He is currently working on the cost estimates for the structure. B. Heritage Tours - Continue discussion -HPC will review the last brochure and start working on the home selection. C. Create calendar of old historic photos -In progress D. Austin Way- Heritage Lane designation -In progress III. New Business Restoration of the Historic Adobe wall at 15231 Quito Road: Applicant made presentation. The HPC approved the wall restoration 4 -0 with the condition that the Planning Commission and City Council approve the Variance and Lot Line Adjustment. IV. Items Initiated by the Commission Review Heritage Preservation Ordinance- Discussed direction of future ordinance. The HPC expressed the desire to review all projects in the village area in order to preserve the existing historic buildings and maintain the Historic look of the village area. V. Items Initiated by the Secretary July and August meetings will need to be in the Planning Department's meeting room due to Kids Camp in the Warner Hutton House. VI. Adjournment 9:00 a.m. Tuesday May 14, 2002 - Warner Hutton House F 04 saR9�0 9 1110, , � 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 868 -1200 Incorporated October 22, 1956 April 30, 2002 RE: Designation of Austin Way as a Heritage Lane Dear Sir or Madam: COUNCIL MEMBERS: Evan Baker Stan Bogosian John Mehaffey Nick Streit . Ann Waltonsmith The City of Saratoga's Heritage Preservation Commission is recommending that all of Austin Way be designated as a Heritage Lane. The intent of the Heritage Preservation Commission's proposal is to preserve the brick roadway. As part of the designation the condition that any building or additions to homes, demolition, grading, or tree removal permits would be reviewed by the Heritage Preservation Commission as stated in Section 13- 10.050 (e) of the enclosed Municipal Code. Ordinary maintenance and repair would not require review. The bricks on Austin Way were laid around 1904 when the Railway ran alongside Austin Way. The trolley line connected Saratoga to San Jose and was in operation to 1933. The Heritage Preservation Commission's goal is to have Austin Way designated as a Heritage Lane, thereby ensuring that the picturesque surface is preserved for years to come. Written objections to.-the proposal must be filed within 45 days from the date of this notice to the Heritage Preservation Commission. If you have any questions please contact me at- 408.868.1231. Sincerely, John F. Living one Associate Planner Enclosures 1. Copy of map showing Austin Way and brick area 2. Copy of Ordinance Section for Heritage Lanes o RD. -r4 A LIMIT 44 it, 40. o RD. -r4 A WARREN B. HEID AIA & ASSOCIATES A R C H I T E C T S • P L A N N E R S 14630 BIG BASIN WAY • SARATOGA • CALIFORNIA . 95070 • 408 867 9365 WARREN B. HEID AIA • STEVEN M. BENZING AIA • FAX 408 867 3750 Memo: Addition of Saratoga Historical Museum To: Heritage Commission City of Saratoga Attn: John Livingstone Date: May 6, 2002 Museum Information 1. Existing building moved to site in 1974 2. Previous use when moved was women's dress shop 3. Remodeled and added to with citizen's assistance and funding 4. Present square footage - 1,200 sq.ft. 5. Addition and alterations - 360 sq.ft. including addition to existing lavatory for ADA requirements 6. Siding. roofing and color to match existing 7. Front stairs to be rebuilt to meet original brick stairs and landing design if funding available 8. Part of the Historical Park, which includes the original Saratoga Library, the Chamber of Commerce building, and historical out -of -doors display building 10. Historical Foundations leases the museum for minimum monthly fee because of original agreement because of citizen's assistance 11. Addition /alterations to be paid for by grant to the Foundation with no funds required from City of Saratoga i i 1 Warren B. Heid AIA -E / I / / / I Taffy Lowery was hired on March 25, 2002 as the City's new Recreation Program Coordinator. Taffy was filling that position on an interim basis and has become familiar with all the responsibilities of running the Warner Hutton Teen Center. Taffy comes from the private industry but is excited to be back in the municipal recreation field. Aside from her interim experience at Saratoga, Taffy was a former recreation leader for the City. Welcome Taffy! Ray Galindo resigned on April 12''. He is keeping all his options open and is considering applying to graduate school. The City is currently recruiting for an Accounting Supervisor. Bike to Work Week is May 13th —17''. Last year Cary Bloomquist rode from his home in Redwood City to City Hall. Are any of you hardy employees planning on meeting his unspoken challenge? 4 i Congratulations to Jesse Baloca, who is the proud father of a baby girl! Liyanna Baloca was born on Sunday, April 21st. Jesse is one of seven sons, so imagine his family's joy! Congratulations to Mr. and Mrs. Prosser!!! Steve and Jennifer are getting married in Lake Tahoe on May &h. The newlyweds will enjoy a few days in Napa following their wedding. Congratulations to Judy Van Gastel, who is a new grandmother to Dylan, who was born on April 6th. Judy took a couple of days off to spend some time with her first grandson and is anxiously awaiting the arrival of her second grandson, due April 30th! Mandatory City -wide Training on Customcr5ervice Teckniqucs and take me out to the crowd buy me some peanuts and cracker jacks ... Tuesday, May 7, ib02 When: Fri - June 21 - 7:35 p.m. 9:00 _ 2:30 Our L F�ti Who: Giants vs. BaltimoreY Sk Raymo • A. How much? Tickets $15.00 ;• 2O40Q 5,watoga L66 Gatos Ro�►d Checks made out to Lori Burns or cash due to Lori by May 17th . - °'. 2003 'We d P414t =- - I The Ca1PERS Board of Administration has approved the 2003 health care package, which includes an average rate increase of 25.1% for HMOs and 22.1 and 18.9% for the PPOs. Ca1PERS will no longer be offering Health Net and PacifiCare. Employees enrolled in those plans will have to switch to a new plan during the annual open enrollment period beginning in late summer. There will be no change in benefits, service areas or co- payments for office visits and prescription drugs. Saratoga employees will again be invited to a Health Fair in late summer hosted by the Town of Los Gatos. More information to come. David Ashby Joe Vega Steve Moore Judy Van Gastel Kevin Meek Kristin Borel Rhett Edmonds Jesse Baloca Paula Reeve John Livingstone Morgan Kessler Joan Smith Jim Martin Skyelar McLean Diane Carnekie .�aue die �a�e Tuesday, June 18, 2002 _ S�.& am. - 11:00 a.m. yee Recognition Breakfast io Restaurant ;74ra.� ;Vfa"urg ,fie d"W Ca1PERS is still offering FREE Financial Planning Seminars to Ca1PERS members. Achieving Financial Security Seminar is for members more than 10 years away from retirement. Topics include Ca1PERS Benefits; Financial Planning (goal setting, budgets, spending, saving); insurance; investment basics, and estate basics. Retirement and Estate Planning Seminar is for members 10 or less years away from retirement. Topics include: Ca1PERS Benefits and options; financial planning (setting retirement goals, increasing retirement income); insurance; investment strategies, and estate planning. There are several seminars held in the bay area from July - December 2002. Please contact Human Resources for a registration form. The Saratoga Network is published for the pleasure of Saratoga's City Council, Commissioners, and employees. Ideas, articles, and suggestions may be submitted to Laura Miyakawa ® 868 -1265. Memo To: Commission Liaisons From: Cathleen Boyer, City Clerk Date: April 25, 2002 Re: ORDINANCE 203 Attached for your information is a copy of Ordinance 203, which was adopted by the City Council on March 6, 2002. 1 would advice that you to make this Ordinance available to your Commissioners. I have also included a summary sheet highlighting the Ordinance. Qualifications Summary Ordinance 203 • Must be a resident of the City of Saratoga • Be a Registered Voter within the City • Shall not hold any public office, place or position of employment with the City of Saratoga. • Must attend one commission /committee meeting prior to participating in the interview process • Satisfy any additional eligibility requirements specified in the ordinance or resolution establishing the Commission Term • Each Commissioner shall serve a term of four years • No Commissioner shall serve more that two full consecutive terms on a single Commission • A partial term served as a result of an appointment to fill an unexpired term is not considered a full term • A Commissioner who has served two full consecutive terms on a Commission may not be reappointed to that Commission for at least one year following the expiration of his or her term Vacancies • Vacancies shall be filled by appointment by a majority vote of the City Council Rules of Procedure • Roberts Rules of Order • Chair shall serve a twelve (12) month term • No person shall serve as Chair for the same Commission more than one full term in any four year period ORDINANCE 203 - AN ORDINANCE ESTABLISHING REQUIREMENTS AND PROCEDURES FOR CITY COMMISSIONS THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS: Section 1. Findings. A. The City of Saratoga has established a number of commissions to advise the City Council in reviewing, establishing, and implementing City policy in a number of areas. Commissioners provide an invaluable service to the City and their participation in these civic affairs goes to the very heart of representative democracy at the local level. B. The City Council has from time to time adopted various rules of procedure applicable to City Commissions or directed staff to document various eligibility requirements for applicants wishing to serve as Commissioners. C. In order to promote public awareness of the role and functions of Commissions in City government and to ensure uniformity of procedures among all Commissions this ordinance amends the Saratoga City Code to establish common requirements regarding qualifications, attendance, removal, vacancies, meetings, and rules of procedure for all City Commissions. Section 2. Adoption. A. Article 2 -12 of the Saratoga City Code is hereby adopted as set forth in Attachment A to this Ordinance. B. Article 2 -15 of the Saratoga City Code is hereby amended by adding the following paragraph (e) at the end of section 2- 15.050: "(e) Chairman. The Commission shall elect a elect a Chairman to serve a twelve month term. No person shall serve as Chairman of the Planning Commission more than one full term in any four year period." 1 Ordinance No. 203 Section 3. Publication. _ - This Ordinance shall be published once in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Saratoga held on the 20th day of February 2002, and adopted by the following vote following a second reading on the 6th day of March 2002: AYES: Councilmembers Stan Bogosian, John Mehaffey, Ann Waltonsmith, Vice Mayor Evan Baker, Mayor Nick Streit NOES: None ABSENT: None ABSTAIN: None MAYOR, CITY OF SARATOGA, CALIFORNIA `TTEST: cu'r IJTY CLERK APPROVED AS TO FORM: CITY ATTORNEY _ 2 Ordinance No. 203 Article 2 -12 City Commissions 2 -12.10 Commissions generally. (a) -Except as expressly stated otherwise, a "Commission" is any commission, committee, group, or board established by the City Council pursuant to ordinance or resolution whose members are appointed by the City Council, and which is expected to exist or has existed for more than one year. (b) A "Commissioner" is a member of a Commission. (c) Commissions shall advise the City Council in reviewing, establishing, and implementing City policy regarding the subject matters specified in the ordinance or resolution establishing the Commission and any subsequent amendments thereto. (d) The number of Commissioners shall be as set forth in the ordinance or resolution establishing the Commission and any subsequent amendments thereto. (e) All Commissions shall be governed by the terms of this Article 2 -12. Unless expressly stated otherwise herein the terms of this Article 2 -12 shall prevail over any contrary provision of any resolution adopted by the City Council. (f) On or before December 31 of each year, the City Clerk shall prepare and the City Council shall adopt a list of all Commissions containing the following information: 1. A list of the qualifications necessary for each Commissioner position; and 2. A list of all Commissioner terms which will expire during the next calendar year, including the name of the incumbent Commissioner, the date of appointment, the date the term expires, and the qualifications necessary for the position. This list shall be made available to the public and shall be posted in the office of the City Clerk and at the Saratoga Library. 2 -12.11 Qualifications. (a) Except as provided in section 2- 12.11(b), all Commissioners shall: Page 1 of 4 r!, 1. Be a resident of the City of Saratoga; 2. Be a registered voter of the City of Saratoga; 3. Prior to being interviewed for appointment to a Commission, have attended at least one meeting of the Commission to which appointment is being sought, 4.. Not hold any elected public office in any jurisdiction, any place or position of employment with the City of Saratoga; and 5. Satisfy any additional eligibility requirements specified in the ordinance or resolution establishing the Commission. (b) One or more of the requirements set forth in section 2- 12.11(a) shall not apply if the ordinance or resolution establishing a Commission directs that one or more of the requirements specified are not be applied to one or more members of the Commission. (c) If a Commissioner ceases to satisfy the requirements set forth in section 2- 12.11(a), the Commissioner's office shall become automatically vacant. With respect to appointment and tenure of replacements, and in all other matters, the vacancy will be treated like any other on that Commission. (d) No person shall serve as a Commissioner on more than one Commission at any one time. For the purposes of this paragraph (d) only, the term "Commission" shall include only those entities designated as a commission by resolution or ordinance and shall not include any entity established as a committee, group, or board. (e) Each Commissioner shall inform the City Clerk of the Commissioner's residence address at the time of appointment and promptly inform the City Clerk of all subsequent changes of address. 2 -12.12 Term. (a) Each Commissioner shall serve a term of four years unless an alternate term is specified by the resolution or ordinance establishing the Commission. (b) No Commissioner shall serve more than two full consecutive terms on a .single Commission. A partial term served as a result of an appointment to fill an unexpired term is not considered a full term. A Commissioner who has served two full consecutive terms on a Commission may not be reappointed to that Commission for at least one year following the expiration of his or her term. The limitations set forth in this paragraph (b) shall not apply to the Youth Commission. Page 2 of 4 rr 2 -12.13 Attendance. (a) Each Commissioner shall regularly attend meetings of the Commission of which he or she is a member. (b) If a Commissioner is absent without permission of the Chair (or, in the case of the Chair, the Mayor) from three consecutive regular Commission meetings, the Commissioner's office becomes vacant and shall be filled as any other vacancy. If a Commissioner is absent without permission from two consecutive regular Commission meetings, the secretary of the Commission shall, mail to the Commissioner a courtesy notice of the requirements of this section, provided, however, that such notice shall not operate as prerequisite to the establishment of a vacancy pursuant to this paragraph (b) and that failure to mail such notice shall not create any right of action in any Commissioner or any other person. 2 -12.14 Removal. All Commissioners shall serve at the pleasure of the City Council. The City Council may remove any Commissioner from office prior to the expiration of the Commissioner's term by the affirmative vote of not less than three members of the City Council. 2 -12.15 Vacancies. (a) Vacancies shall be filled by appointment by a majority vote of the City Council and shall be for the unexpired portion of the term of office vacated. (b) Whenever an unscheduled vacancy occurs in any Commission a special vacancy notice shall be posted in the office of the City Clerk and in the City Library not earlier than 20 days before and not later than 20 days after the vacancy occurs. Final appointment to the Commission shall not be made by the City Council for at least 10 working days after the posting of the notice required by this section except that in an emergency the City Council may fill the unscheduled vacancy immediately such that the person appointed to fill the vacancy may serve only on an acting basis until the final appointment is made pursuant to this section. 2 -12.16 Meetings. The regular meetings of each Commission shall be as specified in the ordinance or resolution establishing the Commission or, if no regular meeting time is established by ordinance or resolution the regular meeting time may be established by the Commission. Any regular meeting may be 1 cancelled by a Commission upon announcement of such cancellation at the regular meeting preceding the meeting to be cancelled. Page 3 of 4 0 2 -12.17 Rules of Procedure (a) The following Sections of this Chapter pertaining to meetings conducted by the City Council shall be applicable to all meetings conducted by Commissions: 2- 10.020(b) 2-10.030 through 2- 10.080 2- 10.110(c), (d), (f) and (g) 2- 10.120 through 2- 10.170 As so applied to a Commission, all references therein to City Council or Council member shall be deemed to mean the Commission or Commissioner to which the section is applied. All references therein to the Mayor shall be deemed to mean the Chair of the Commission; and all references therein to the City Clerk shall be deemed to mean the secretary of the Commission. (b) The failure of passage of any motion before a Commission shall be deemed a denial of the motion; provided, however, a motion failing by reason of an evenly split vote by the Commission at a in where not all Commissioners are present shall be agendized and voted upon at the next regular meeting of the Commission at which a quorum is present. (c) Each Commission shall elect a Chair to serve a twelve month term. No person shall serve as Chair of the same Commission more than one full term in any four year period. - (d) In addition to the rules made applicable to Commissions as specified in paragraph (a) of this section, each Commission shall have authority to adopt such other rules and procedures as it deems appropriate for the orderly and efficient conduct of its business which are not inconsistent with the provisions of this Code. (e) The City Manager or his or her designee shall be the secretary of each Commission unless otherwise specified by the ordinance or resolution establishing the Commission. (f) This section 2 -12.17 shall not apply to the Planning Commission which shall follow the rules of procedure set forth in section 2- 15.050 of this Code. Page 4 of 4