HomeMy WebLinkAbout10-18-02 packetCity of - Saratoga
HERITAGE PRESERVATION
COMMISSION
AGENDA
Date: Tuesday, October 8, 2002 8:30 a.m.
CONTINUED TO OCTOBER 18, 2002 8:30A.M.
Place: Warner Hutton House, 13777 Fruitvale Avenue
Type: Regular Meeting
The meeting will start at 8:30 to allow additional time for training on reviewing
historic structures.
I. Routine Organization
A. Roll Call
B. Approval of minutes from 9/10/02
C. Posting of the Agenda - Pursuant to Government Code Section
54954.2, the agenda was posted on Thursday October 3, 2002, AND
THE CONTINUANCE ON OCTOBER 11, 2002
D. Oral Communications
E. Written Communications
II. Old Business
A. Historic calendar - Update on number sold and discussion on making
additional copies.
B. Blaney Plaza - Update by Commissioners on the Subcommittee
III. New Business
A. Training on reviewing Historic Structures
B. Heritage Orchard update by Iveta Harvancik
C. Confirm Mustard Walk dates and Arts Commission co- sponsorship
IV. Items Initiated by the Commission
None
V. Items Initiated by the Secretary
None
VI. Adjournment
9:00 a.m. Tuesday November 12, 2002 - Warner Hutton House
a
City of Saratoga
HERITAGE PRESERVATION
COMMISSION
AGENDA N j cis
Date: Tuesday, September 10, 2002 8:30 a.m. Sl l,L
Place: Warner Hutton House, 13777 Fruitvale Avenue
Type: Regular Meeting
The meeting will start at 8:30 to allow additional time for a site visit to 13089
Quito Road. Please meet in front of the Warner Hutton House. Staff will
provide transportation for the Commissioners. The regular meeting will
continue after the site visit.
I. Routi'
A. �Q�
B. Approval of minutes from 8/13/02
C. Posting of the Agenda - Pursuant to Government Code Section
54954.2, the agenda was posted on Thursday September 5, 2002
D. Oral Communications --- , 01 S C U 55 -er-o
E. Written Communications
II. Old Business
A. Update on the Orchar adopt a tree kiosk
T ur
B. Heritage Tours
C. Historic calendar P 1 PV 1J
D. Austin Way - Update on what happened at the September 4, 2002 City v
Council meeting.
E. Blaney Plaza - Update on what happened at the September 4, 2002 City
Council meeting.
III. New Business
A. Review a proposal to move an existing house at 13089 Quito Road that is
on the Heritage Resource Inventory. The applicant is proposing to move
the house to a different location on the same site to allow for a proposed
subdivision.
B. Staggered Terms �
C. New Fire Station at 14380 Saratoga Avenue
IV. Items Initiated by the Commission
Review Heritage Preservation Ordinance
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V. Items Initiated by the Secretary
A. Update Heritage Resource Inventory
B. Map Historic Resources
C. Budget update - Update on current expenditures
D. Future Training - Provide a guest speaker on what to look for when
evaluating potential historic sites.
VI. Adjournment
9:00 a.m. Tuesday October 8, 2002 - Warner Hutton House
City of Saratoga
Community Development Department
MEMORANDUM
TO: HERITAGE PRESERVATION COMMISSION
FROM: John F. Livingstone, Associate Planner
DATE: October 17, 2002
RE: Calendar Sales
City Staff had a meeting to discuss the issues related to fund raising and product sales for all City
Commissions. The following is a breakdown of the meeting:
1. Any fundraising activity must be approved by the City Council.
2. If the HPC Commission would like to continue the calendar project, the calendars would
need to be made available on a donation basis. The down side of this option is that if
someone asks for a calendar without making a donation, their request must be honored.
Donation would then be deposited into the City general fund and it would take a City
Council action to transfer the money back into the Commission fund. The HPC is funded
from the general fund and does not have an account which money can go into directly. If the
HPC is interested in this the procedure it must be approved by the City Council. The
earliest agenda that this could be placed on is November 6, 2002.
3. The City finance system is not set up for retails sales that require sales tax and other
administrative procedures. Profiting from the sales is even a bigger administrative issue
since the City is a non - profit organization.
4. The Youth Commission fundraising activities are permitted because they occur in
conjunction with the Friends of the Warner Hutton House, a separate non - profit
organization that is not subject to City constraints.
5. Prior to the end of the year, staff will prepare a report for Council consideration at a regular
Council meeting that will explore the issues and options.
All of this still needs to be investigated further and I will keep the HPC updated as it moves
forward.
City of Saratoga
HERITAGE PRESERVATION
COMMISSION
MINUTES
Date: Tuesday, August 13, 2002 9:00 a.m.
Place: City Hall Planning Conference Room, 13777 Fruitvale Avenue
Type: Regular Meeting
I. Routine Organization
A. Roll Call: PRESENT - Bailey, Conrado, Koepernik, Lowdermilk,
Peck ABSENT - Grens, Ballingall GUESTS - Jill Hunter, Cary
Bloomquist, John Cherbone, Betty Peck
B. Approval of minutes from 7/09/02 - Approved 4 -0
C. Posting of the Agenda - Pursuant to Government Code Section
54954.2, the agenda was posted on Thursday August 8, 2002
D. Oral Communications - None
E. Written Communications - None
II. Old Business
A. Update on the Orchard adopt a tree kiosk - Item discussed
B. Heritage Tours - Continue discussion
C. Create calendar - discussed minor adjustment to final copy
D. Austin Way - Heritage Lane designation update, tentatively scheduled
for the September 4, 2002 City Council meeting.
III. New Business
Budget update - Discussed how to use the $3,000 budget for this year. The
HPC decided to use approximately $2,000 for the Mustard Walk, $500 for
Austin Way, and $500 for the calendar. The $2,000 for the Mustard Walk
included a one -time expenditure for a banner. Funds received as a result of
the calendar may be distributed back to the HPC. All training would have
to be conducted on a volunteer basis.
IV. Items Initiated by the Commission
Review Heritage Preservation Ordinance - Item discussed.
V. Items Initiated by the Secretary
A. Update Heritage Resource Inventory - Reviewed list of potential historic
sites starting with homes older than 1925. The list of homes was divided
among the Commissioners to start an initial review of the properties.
B. Map Historic Resources - Item discussed.
C. E -Mail test sent to HPC Commission - Test was successful.
D. Blaney Plaza Improvements - HPC approved the move of the arch to the
proposed location. Norm Koepernik and Patricia Bailey were selected to
be on a subcommittee to work on the Blaney Plaza Improvement project.
VI. Adjournment
9:00 a.m. Tuesday September 10, 2002 - Warner Hutton House
SARATOGA CITY COUNCIL
MEETING DATE: September 4, 2002 AGENDA ITEM:
ORIGINATING DEPT: Public Works CITY MANAGER:
PREPARED BY: DEPT HEAD:
SUBJECT: Blaney Plaza Improvements - Review of Conceptual Design Plans
RECOMMENDED ACTION(S):
1. Review Conceptual Design Plans.
2. Direct staff on preferred location of Memorial Arch.
REPORT SUMMARY:
At the August 7th City Council Meeting the City Council approved a professional services
agreement with Greg Ing and Associates for preparation of conceptual design plans for Blaney
Plaza. The work performed by Greg Ing and Associates witl accomplish two main tasks: 1)
determine the best placement of the Memorial Arch in Blaney Plaza; and 2) the preparation of a
master plan and cost estimate for the future redevelopment of Blaney Plaza.
The first step in the project is to determine the best location of the Memorial Arch into Blaney
Plaza, which will provide the Saratoga Fire District the needed information to move forward with
the relocation work. Relocation options will be provided to the Council on Tuesday prior to the
City Council Meeting.
The Heritage Commission, the Arts Commission, and the Saratoga Historical Foundation have
been notified of the project and they have indicated interest in participating in the development of
a master plan for the plaza. The second step in the development of the master plan will be the
distribution of the conceptual plans to all interested parties for comment. If Council pleases a
focus group made up of representatives of the above - mentioned groups can be formed to work
with the design consultant to develop the final master plan prior to final approval by City
Council.
FISCAL IMPACTS:
None.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The location of the Memorial Arch will not be determined at this time.
ALTERNATIVE ACTION(S):
None in addition to .the above.
FOLLOW UP ACTION(S):
A final master plan for Blaney Plaza will be developed and the approved location of the
Memorial Arch will be forwarded to the Saratoga Fire District.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
None.
2 of 2
16 August 2002
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070 -5199
Attention: John Livingstone
Dear John:
Enclosed are photos of the heritage house "nominees" on the list of candidates assigned
to me.
I am sending these to you in the event I'm not able to return from Boston in time for our
next meeting on September 10`h. I leave this Saturday to be with my daughter who just
gave birth to her first child ... a healthy boy.
It is my intention to return to Saratoga on September 7; however, I need to be flexible
about my return date.
I want very much to be involved with the Blaney Plaza/Memorial Arch committee, but if
my being out of town during this period creates a problem, please re -open the request for
another volunteer.
I will have access to email and will keep you posted.
Thanks, John.
Gaz
Patricia Bailey
Heritage Preservation Commission
baileywick @att.net
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Memo
To: All Staff Liaisons for Arts Commission, Planning Commission, Finance
Commission, Park and Recreation Commission, Library Commission,
Public Safety Commission, Heritage Preservation Commission, Youth
Commission
From: Cathleen Boyer, CIVIC, City Clerk
Date: August 23, 2002
Re: ORDINANCE REGARDING ESTABLISHING STAGGERED TERMS
FOR COMMISSIONER APPOINTED TO CIT COMMISSIONS
On August 7, 2002 the City Council adopted Ordinance 208 establishing staggered
term limits for City. commissioners. This ordinance will prevent the various
Commissions left without a quorum with the result of having to cancel monthly
meetings. This is in turn is due to the fact that at some point up to four
commissioners' terms expire.
Please agendize this topic on your next commission meeting just in case your
commissioners have questions.
If you have any questions, please call me at Ext. 269. Thanks.
/attachments
ORDINANCE 208
AN ORDINANCE ESTABLISHING STAGGERED TERMS FOR
COMMISSIONERS APPOINTED TO CITY COMMISSIONS
THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS:
Section 1. Findings.
A. The City of Saratoga has established a number of commissions to advise the City
Council in reviewing, establishing, and implementing City policy in a number of
areas. Commissioners provide an invaluable service to the City and their
participation in these civic affairs goes to the very heart of representative
democracy at the local level.
B. The City Council has established common requirements regarding qualifications,
attendance, removal, vacancies, meetings, and rules of procedure for all City
Commissions.
C. Currently, each Commission has new Commissioners appointed to four year terms
every other year. In one year, four Commissioners may leave a Commission and
be replaced by new Commissioners. In -the next year there are no new
Commissioners and in the following year, three Commissioners may leave and be
replaced by new Commissioners.
D. The City Council wishes to increase the frequency with which interested citizens
may apply for a seat City Commissions and to avoid the loss of significant
expertise at a single time. Therefore, this ordinance amends the Saratoga City
Code to provide that the terms served by the Commissioners on each Commission
shall be evenly staggered. Specifically, on each Commission, the terms of
approximately an equal number of Commissioners shall expire each year, and those
Commission seats will be open to qualified applicants.
E. In order to make the transition from the current schedule of dates on which
Commissioner terms expire to the staggered schedule established by this
ordinance, section 2.2 of this ordinance authorizes the City Council to appoint
Commissioners to transitional terms of less than four years through 2006.
Ordinance No. 208
Section 2. Adoption.
Section 2.1. Staggered Terms.
Article 2 -12 of the Saratoga City Code is hereby amended by adding the following
paragraph (c) at the end of section 2- 12.12:
"(c) For each Commission, the terms of the Commissioners shall be staggered such that
each year the four year terms of approximately an equal number of the Commissioners
shall expire. Where a Commission has seven Commissioners, the terms of two
Commissioners shall expire each year except that in the year after the first six Commission
terms have expired, only one term shall expire. The limitations set forth in this paragraph
(c) shall not apply to the Youth Commission.
Section 2.2. Transitional Terms.
Article 2 -12 of the Saratoga City Code is hereby amended by adding the following
paragraph (d) at the end of section 2- 12.12:
"(d) Notwithstanding paragraph (a) of this section, where the terms of Commissioners on
a Commission do not comply with paragraph (c) of this section, a Commissioner may be
appointed to a term less than four years for the purpose of making the terms of the
Commissioners on the Commission comply with paragraph (c). No term shall be reduced
after a Commissioner is appointed to serve the term, except as otherwise provided by this
Code. For purposes of paragraph (b) of this section, a term of less than four years
established pursuant to this paragraph is not a full term. This paragraph shall be of no
further force and effect after December 31, 2006.
Section 3. Publication.
This Ordinance shall be published once in a newspaper of general circulation of the City of
Saratoga within fifteen days after its adoption.
2 Ordinance No. 208
The foregoing Ordinance was introduced at a regular meeting of the City Council of the
City of Saratoga held on the 17th day of July 2002 and adopted by the following vote following a
second reading on the 7th day of August 2002:
AYES: Councilmembers Stan Bogosian, John Mehaffey, Ann Waltonsmith,
Vice Mayor Evan Baker, Mayor Nick Streit
NOES: None
ABSTAIN: None
ABSENT: None
APPROVED AS TO FORM:
CITY ATTORNEY
b
MAYOR, CITY OF SARATOGA, CALIFORNIA
3 Ordinance No. 208
HISTORIC RESOURCES INVENTORY ( #60)
IDENTIFICATION
1. Common name:
2. Historic name: Mitchell Residence
3. Street or rural address: 13089 Quito Road
City: Saratoga
4. Parcel number: 389 -14 -037
Zip: 95070 County: Santa Clara
5. Present Owner: Mr. & Mrs. Louis Dorcich, Jr. Address: 13089 Quito Rd.
City: Saratoga
Ownership is: Public:
6. Present Use: Residence
DESCRIPTION
7a. Architectural style: Craftsman
Zip: 95070
Private: X
Original Use: Residence
7b. Briefly describe the present physical appearance of the site or
structure and describe any major alterations from its original
condition:
This is a two -story Craftsman house with a wide single - gabled roof of
composition shingle; the wide side faces the front of the house. The
front side of the roof is punctuated by a wide gabled dormer. All of
the eaves, including the dormer, feature simple exposed rafters. The
house is clad in horizontal clapboard siding, approximately 2" in
width. All of the windows are wood sash and feature a variety of pane
configurations. The front eave overhangs a wide porch which features
two entry columns, also clad in wood siding. The house has 5 bedrooms
and 2 baths, and has seen no structural changes.
8. Construction date: 1909
Estimated:
Factual: X
9. Architect: Unknown
10. Builder: Unknown
11. Approx. prop. size (ft)
Frontage:
Depth:
approx. acreage
12. Date(s) of enclosed
photograph(s)
13. Condition: Excellent: X Good: Fair: Deteriorated:
No longer in existence:
14. Alterations: None
15. Surroundings: (Check more than one if necessary)
Open land: Scattered buildings: Densely built -up:
Residential: X Industrial: Commercial: Other:
16. Threats to site: None known: X Private development:
Vandalism: Public Works project: Other:
17. Is the structure: On its original site? X Moved?
18. Related features:
#60
Page 2
Zoning:
Unknown?
SIGNIFICANCE
19. Briefly state historical and /or architectural importance (include dates,
events, and persons associated with the site).
This highly visible house was built in 1909 by Frank E. Mitchell for
his son, Wilbur when the latter moved in that year. Frank Mitchell was
born in Mokelumne in 1864 and came to San Jose with his parents in
1868; his father bought the property on Quito Road in 1878 and planted
one of the area's earliest prune orchards (two separate sources put the
original plat at 119 and 160 acres). This house sits on part of the
original property. Frank Mitchell was a Santa Clara County Supervisor
from 1904 - 1920; he was instrumental in having many of the main County
roads paved during his tenure, and died in 1940. The Wilbur Mitchell's
lived in the house until selling to the current owners in 1961. The
residence is an excellent example of the Craftsman style.
20. Main theme of the historic resource:
(If more than one is checked, number
in order.of importance.)
Architecture: 1 Arts /Leisure:
Economic /Industrial: 2
Exploration /Settlement:
Government: Military:
Religion: Social /Ed.:
21. Sources (List books, documents.,
surveys, personal interviews and
their dates). Interview with Mr. & Mrs.
Dorcich, 7/25/89; Saratoga Story, R.V.
Garrod, 1962; data compiled by Dave
Duril and Thomas Nye, 6/2/84.
22. Date form prepared: 8/89
By (name): Willys Peck
Organization: HPC
Address: 13777 Fruitvale Ave.
City: Saratoga Zip: 95070
Phone: 867 -3438
Location Match Map
,_0 W11. t,
- G
Street address: 13089 Quito Road, Saratoga
Present owners: Mr. and Mrs. Louis Dorcich Jr.
Historic name: Mitchell property
Parcel number: Hope it's in city records
Ownership: Private. In use as residence
Architectural style: Craftsman. Built 19099 according to present owner
Present physical appearance: The house is set back from the road, on
'two acres that the present owner has planted to
cherries. Mr. Dorcich says no structural changes
have been made in the five - bedroom, two - bathroom
house in which he and his wife, -the. former Helen
Anders, raised nine of their 11 children.
Architect and builder: Unknown
Present condition:-The house has not, as mentioned above, been alt erec.-
It represents an unusual ownership situation in that
the present owners are only the second occupants.
According to Mr. Dorcich, the house was built (in 1909)
by Frank E. Mitchell for his son Wilbur when the latter
married.in 1909. The Wilbur Mitchells lived there until
selling to the Dorciches in 1961..
Historical significance: Unfortunately, I couldn't get any information.
on Wilbur Mitchell who, I understand, died just a few
years ago. No discoverable obit at the Mercury News.
However, the historical significance probably derives''
from the father, Frank E. Mitchell, who was born in
Mokelumne in 1864 and came to San Jose with his parents
in 1868. The father bought the property on Quito Road
in 1878 and planted one of the area's earliest prune
orchards. R.V. Garrod, in "Saratoga Story" (1962) says
the original plot was 119 acres. Dave Duril and Thomas
L. Nye in their 1984 report give it as 160 acres.
Either way, the subject property is part of the original
Mitchell property. Frank E. Mitchell was a Santa Clara.
County supervisor from•1904 to 1920. He died in 1940.''
During his tenure on the board, he was instrumental- in
having many of the main county roads paved and was a
leader in the making of other improvements.
Sources: Interview with Mr. and Mrs Louis Dorcich Jr. July-25,'"1989
"Saratoga Story" by,_R.V. Garrod, privately published in 1962;
data compiled by Da`+e Duril and Thomas L. Nye, June 12, 1984.
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CITY OF SARAT(XiA