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HomeMy WebLinkAbout01-14-03 packet�Z: City of Saratoga L HERITAGE PRESERVATION COMMISSION AGENDA .��Lfi Date: Tuesday, January 14, 2003 9:00 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting �( I. Routine Organization t , A. Roll Call B. Approval of minutes from 12/10/02 C. Posting of Agenda — Pursuant to Government Code Section 54954.2, the agenda was posted on Thursday January 9, 2003 D. Oral Communications .— 5- N p.(La"&0 �'fl E. Written Communications II. Old Business 13V_k_ q-,F 1;�{ NICI%-, rt `' S Arg-OUAJO A. Heritage Orchard update, 1bYU}1Ly B. Mustard Walk Banner - P40-0v-�4-V 61-0 rzru (/A-77l��l.� C. Orchard information sign_ III. New Business A. Mustard Walk Flyer �«' IV. Items Initiated by the Commission A. Mustard Walk planning, food and drinks. p M � q (�(� /4 S (6 V. Items Initiated by the Secretary —W Nil «J (J" A. Design of the Austin Way Sign designated the new Heritage Lane B. Joint meeting with the City Council January 21, 2003 (Prepare a list of topics) C. Request to change the street "The Terrace" 4,,-" i� 22 D. Mills Act ��' VI. Adjournment r Q v 9:00 a.m. Tuesday February 11, 2002 — Warner Hutton House —� r' M mlffv SARATOGA CITY COUNCIL MEETING DATE: January 21, 2003 ORIGINATING DEPT: Community Development PREPARED BY: John F. Livingstone AICP AGENDA ITEM: CITY MANAGER: DEPT HEAD: SUBJECT: Discussion topics for the joint City Council, Heritage Preservation Commission meeting. RECOMMENDED ACTION: Provide direction to staff concerning the requested topics, but not limited to these topics only. REPORT SUMMARY: The HPC is interested in obtaining direction from the City Council on three topics, updating the Heritage Resource Inventory and the Heritage Preservation Ordinance, the Mills Act, and future fund raising activities. DISCUSSION: Heritage Resource Inventory and Ordinance The Heritage Preservation Commission (HPC) is in the process of updating the Heritage Resource Inventory and Ordinance. The original inventory list was not comprehensive and should be regularly updated as a requirement of being Certified Local Government. The Ordinance should also be updated. In order to start the process the HPC plans on first surveying the possible historic structures in the City and then deciding which of these should be placed on the Heritage Resource Inventory. The original list done in the 1980's was not comprehensive and the property owners volunteered to be placed on the list. Once the location and number of historic structures are located, a review of its applicability to our•existing ordinance and future land use policies can be reviewed. Since the original City of Saratoga Heritage Ordinance and Heritage Resource List was created the California Environmental Quality Act (CEQA) has changed. In the last three years CEQA has been updated to include any adverse changes including demolition, relocation or alteration such that the significance of an historical resource would be impaired. A Historic Resource is defined as one that has significant local significance or is eligible under the California Register. If a survey for the property does not exist the lead agency must evaluate all buildings and sites over 50 years old against the California Register criteria. The HPC is proposing that a mandatory list of all historic structures in the community be made. The advantage of this is that it educates the existing and proposed buyers that their structure has historic significance and may be subject to the CEQA. The option would be to not make a list and to review each property individually when a project is proposed. The original list includes approximately 111 properties. There are approximately 1,747 homes that were built prior to 1952, which is the 50 -year time period. At 1945 the number of structures are reduced to 494. Assuming at least 100 of these properties are on our existing list that means the HPC would need to survey approximately 400 properties. The State Office of Historic Preservation prefers the list encompass as many parcels as possible built prior to 1952. I have been advised by the State Office of Historic Preservation that as a Certified Local Government that we could qualify for grant money to hire professional consulting firms to assist with the survey and ordinance. Last year approximately 20 cities applied and 9 received grants. The largest amount was $25,000. The City needs to match the amount by 40% with either staff time or money. The HPC feels that some type of professional assistance with the project is necessary. The HPC could do the survey work and then have a Certified Historic Consultant review the surveys and assist with updating the ordinance. The State also said that they would be more than happy to come to Saratoga and speak to the Commission or Council on the topic and provide us with some direction on the survey and Ordinance. The following are some of the questions that the HPC would like direction from the City Council on: W 11,�c�l� 1. Making the designation of a historic prop, from a survey on a non - volunteer basis. 2. What type of contribution the council ,g from interested in making to support the project and match a grant with 40% staff time or funding? 3. Is the 1945 cut off date adequate to base a citywide survey on? Currently staff reviews each property individually to see if it may be of historic significance whether it is on our list or not. When staff feels the structure may be of historical value, staff recommends that the applicant contract with a Certified Historic Architect to review the proposal. For a complete review of a property it costs approximately $3,000 dollars. Mills Act The Mills Act is a state sponsored legislation granting local governments the authority to enter into an agreement with a property owner to allow them a reduced property tax payment for the restoration and continued maintenance of their historic property. This is an economic incentive for property owners to preserve and maintain their buildings. I have attached a document from the State of California explaining the program in detail. In order for a Saratoga residence to participate in the program the City must pass a resolution approving the Mills Act. 2 of 4 The HPC would like direction as to the Council's interest in the proposal and the opportunity to come back to the Council with a detailed report on the matter. Fund Raising Programs The HPC is interested in continuing with fund raising activities such as the calendar sales. The HPC would like to discuss the various administrative methods that could be available to them for future projects such as the Adopt a Tree Program or House Tours. FISCAL IMPACT: Heritage Resource Inventory and Ordinance The proposed survey of historical properties and ordinance update may have a fiscal impact if the Council recommends using a Certified Historic Architect Consultant to assist with the survey and ordinance. This amount may be offset if a grant is received for the project. Mills Act Potentially all of the homes selected to be on the Heritage Resource Inventory would be eligible for the Mills Act Property Tax Abatement Program. The attached handout for the other local cities shows only one to three contracts per City. The administration of the program can be charged to the applicants. The City would however, lose a portion of the property tax normally received from these properties. Fund Raising Programs The fund raising programs would require additional staff time to set up and administer the accounts. FOLLOW UP ACTIONS: Heritage Resource Inventory and Ordinance W I L (_ V"a/� S Z 0 The HPC am set a date to have representatives from the State Office of H' toric Preservation evaluate the City of Saratoga and provide training and direction on the s rvey and ordinance update. The HPC can continue surveying homes to produce a number of ssible historic homes that would then be placed on the Heritage Resource Inventory. Staff ubmit for a grant to assist with the survey and ordinance update, and prepare a request for proposals to start interviewing consultants. Fund Raising Programs Start working on the Adopt a tree program and house tour projects. 3 of 4 Mills Act Prepare a detailed staff report to bring back to the City Council for discussion. 4 of 4 January 6, 2003 Mr. John Livingston c/o City of Saratoga Historical Committee Saratoga, CA 95070 Re: 14221 Saratoga- Sunnyvale Rd., Saratoga, CA; APN #503 -23 -016 Dear John, Please accept this letter as our formal request to be present at the next Historical Committee meeting in order to submit our input regarding a name change for the above referenced parcel. As you are aware, the street name is now "The Terrace" and we would like to request a name change to "Carriage House Court". We look forward to hearing from you at your earliest convenience. Sincerely, &e. Houston on behalf of RJL Partnership ,.t City of Saratoga HERITAGE PRESERVATION . COMMISSION MINUTES Date: Tuesday, December 10, 2002 9:00 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting I. Routine Organization A. Roll Call: PRESENT - Bailey, Ballingall, Conrado, Grens, Koepernik, Lowdermilk, Peck. B. Approval of minutes from 11/12/02 - Approved 7 -0 C. Posting of the Agenda - Pursuant to Government Code Section 54954.2, the agenda was posted on Thursday December 5, 2002 D. Oral Communications - None E. Written Communications - Phylis Ballingall submitted her notes from the Arts Commission meeting. II. Old Business A. Historic calendar (Submit totals for Mid Year Budget Reimbursement) - Approximately 320 calendars were sold. B. Heritage Orchard update - Norm Koepernik updated the Commission on the last City Council meeting about the Orchard. III. New Business A. Mustard Walk Banner - A preliminary design was approved 7-0. B. Assign committee to organize Mustard Walk with .Art Commission and Wine Makers. Who gets what space, advertising, food, etc. - Several Commissioners volunteered to organize various aspects of the Mustard Walk. IV. Items Initiated by the Commission Design of the Heritage Orchard Renovation sign - Norm Koepernik brought in several examples of signs. One example was approved 7 -0. V. Items Initiated by the Secretary A. Design of the Austin Way Sign designated the new Heritage Lane - The Commission voted 7 -0 to keep all of the signs the same as the signs for Saratoga Avenue Heritage Lane. B. Update on the Heritage Resource Inventory progress - The Commission decided to wait until after the joint CC meeting for further direction before continuing with the process. i C. Appoint a HPC Chair by January 31St. - Phylis Ballingall was elected Chair. Approved 7 -0 D. Joint meeting with the City Council January 21, 2003 (Prepare a list of topics) - The HPC discussed staff's memo and added the topic of how to administer fund raising programs. VI. Adjournment 9:00 a.m. Tuesday.January 14, 2002 - Warner Hutton House �t RESOLUTION NO. 02 -098 RESOLUTION OF THE CITY COUNCIL OF THE CITY_ OF SARATOGA APPOINTING COUNCIL REPRESENTATIVES TO COMMITTEES, COMMISSIONS, AGENCIES AND ADHOC COMMITTEES WHEREAS, the City Council reorganized on December 10, 2002, for the coming year, and WHEREAS, representatives from the City Council serve on various committees, commissions agencies and adhoc committees; and WHEREAS, the responsibility for representing the City Council should be shared by all its members. NOW, THEREFORE, BE IT RESOLVED that after due consideration of the interest of the City Council and the needs of the various organizations to which the City Council sends representatives, the following representatives agree hereby appointed to the committees, commissions, agencies and adhoc committees named, through December 2003, or until replaced. A^ ency Councilmember Alternate Association of Bay Area Government Kline Bogosian Chamber of Commerce Kline Kin County Cities Association Leg. Task Force Waltonsmith Streit County HCD Policy Committee Bogosian King Emergency Planning Council Bogosian Kin Hakone Foundation Liaison (2 Board Seats) Streit/Waltonsmith - KSAR Community Access TV Board King Kline Library Joint Powers Association _ Kline Bogosian Northern Central Flood Control Zone Advisory Board King Bogosian Peninsula Division, League of California Cities Kline Waltonsmith Santa Clara County Valley Water Commission Streit King Santa Clara County Cities Association Streit Waltonsmith SASCC Liaison Waltonsmith Streit Saratoga Business Development Council Streit Kline Sister City Liaison King Waltonsmith West Valley Solid.Waste Joint Powers Association King Kline Valley Transportation Authority PAC Waltonsmith Kline West Valley Sanitation District Bogosian Streit Silicon Valley Animal Control JPA Bogosian Streit Arts Commission Waltonsmith - Planning Commission Kline - Parks and Recreation Commission Waltonsmith - 1/1.5 2/1. 2/5 2/:1.1. Y19 -CITY OFSARATOGA CITY COUNCIL MEETING CALENDAR 2003 Holiday Regular Nleeting - Attorney Evaluation Adjourned. Meeting Planning Commission, Ti.eritage Preservat-K-)TI Commission Council Retreail Regular Meeting Adjourned Meeting -7 Youth- Commission, Library Commission., Arts Commission .Regular Meeting Regular Meeting 3/11. Adjourned Meetiray S�SCC, Parks and Recreation Cornmissioj.i 3 Regular Meeting 4/2- Regular MeetjrW 4/16 1Zegular Meeting Z- 4/:%,2 Nd-journed NIectim—) -Public Safety Cornr.nission', Sheriff, Fire"Districts 5/7 Regular T\4eefiru, Council Retreat Ad Finance Com.m.-Ission, Chamber of Cojllmt.';Yccl., "-;BDC / 1 Regular Meeting 6/4 Regular Meeting 6/1.8. Regular Meeting 7/2 Ino Regular Meet' 1, 6 Regular 8/6 Regular Meeting, - Oty T\/Ii.iia(,er.E-valLtkl,t.loiI hummer Recess Regular Meetl:112: 9/17 Regular Meet.1111 Adjourned- ublic Safety C'CIT1,11-11ISSIon, Saratoga. Union School 2-0 1 District, Cupertino 9.111101, School District, Campbell Un1013 School 10/11 Regular Mleetin tl) c) 10/15 RegularMeetilh-, Regular Meeting ] 1/19 Regular Meeti1n(---,, L. Regular N.leet.ing ,1:?,/( Adjourned Meetiog - Council Reorganization 12/'17 Regular lvleetimr