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Home My WebLink About06-10-03 packetVI. Items to be placed on the next Agenda VII. Adjournment 9:00 a.m. Tuesday July 8, 2003 — Community Development Department Conference Room at City Hall City of Saratoga HERITAGE PRESERVATION COMMISSION MINUTES Date: Tuesday, May 13, 2003 8:30 a.m. Place: Warner Hutton House, 13777 Fruitvale Avenue Type: Regular Meeting There will be a field trip at 8:30 to review the repair work to the McWilliams House and the Book -Go -Round building located at 14410 Oak Street. Staff will provide transportation to the site from the Warren Hutton House for the HPC. I. Routine Organization A. Roll Call: PRESENT — Bailey, Ballingall, Grens, Koepernik, Peck, and Lowdermilk. ABSENT — Conrado. GUESTS — Nick Streit, Jill Hunter B. Approval of minutes from 4/8/03 — Approved 6 -0 C. Posting of Agenda — Pursuant to Government Code Section 54954.2, the agenda was posted on Thursday May 8, 2003 D. Oral Communications - None E. Written Communications - None II. Old Business A. Heritage Orchard update — Reviewed update B. Orchard information sign — Norm Koepernik updated the HPC. C. Mustard Walk and Historic Calendar — HPC recommended proceeding with the planning for the next Mustard Walk, but limit the spending to $1,500. The HPC also discussed the calendar. Tom Lowdermilk present pictures and made a recommendation to concentrate the calendar on the downtown Village area on Big Basin Way. The HPC supported this idea. The HPC also recommended asking the Historic Foundation if they would take over the calendar sales for administrative purposes. 'D. Library Grand Opening Booth — The HPC will participate on June 21" for the grand opening. E. Existing Heritage Orchard Signs and possible new sign on Saratoga Avenue — Norm Koepernik is working on a new sign for the corner. The HPC asked that this item be removed from the next agenda and updated as required on future agendas. F. Adopt -a -Tree — Norm Koepernik is finishing the design of the kiosk and working on cost estimates. G. Review of Heritage Inventory Subcommittee with City Council — In progress. III. New Business A. Review Mills Act Contracts — Norm Koepernik and Paul Conrado are reviewing sample contracts from other cities. B. Heritage Lane location on Saratoga Avenue – The HPC voted 4 in favor and 2 against the motion to adjust the ordinance and leave the signs in place. The recommendation to modify the ordinance will be forwarded to the City Council. C. Budget limit of $1,500 – Nick Streit gave an overview of the City budget concerns. IV. Items Initiated by the Commission A. Historic Park – The HPC recommended that the McWilliams House be used by the Museum. B. Rehabilitation of City buildings in Historic Park – The HPC reviewed the proposed work on two buildings. The HPC recommended that the windows be saved on the Book -Go -Round building and that no money be spent on the McWilliams house until a master plan is reviewed. C. Retreat -Continued D. Village Historic District - Continued V. Items Initiated by the Secretary Design of the Austin Way Sign designated the new Heritage Lane – Item discussed VI. � Items to be placed on the next Agenda – The HPC requested that the following items be placed on the next agenda: Meeting with the Planning Commission and meeting with the Historic Foundation. VII. Adjournment 9:00 a.m. Tuesday June 10, 2003 — Community Development Department Conference Room at City Hall Due to Kids Camp in the Warner Hutton House this summer, the HPC will be meeting in the Planning Conference room from June through August. Mayor Nick Streit Saratoga City Hall 13777 Fruitvale Ave. Saratoga CA 95070 May 2, 2003 Dear Sir, We are very sorry this has taken so long to write, but please don't think it diminishes our gratitude in what you helped accomplish in passing the Mills Act for the City of Saratoga. We've had a very busy couple of months around here but we will spare you all the details. It's very encouraging to have a mayor (and a Town Council) who not only listens to his constituents but also acts upon their requests. Since our attendance at the Council meeting was perhaps the catalyst in passing the Mills Act, we would appreciate being considered one of the first applicants for a contract with the city. We understand that it will take some time for the Heritage Committee to finalize a contract, but we hope to be contacted when this occurs and we thank you in advance. Sincerely, Barry and Sharlene Rodenberg 11995 Walbrook Drive Saratoga CA 95070 Orchard Restoration Project Saratoga Council Commissions Page 1 of 3 Depts Apps /f=orms /Permits Municpal Code Etc Contact Us Heritage Orchard Restoration Project 7� ij F qo °. t T � r5�, kY Y �1 ��x«�s, .,,'�^. y p� �' 1 Y s.,�,ntY fC� r ''dt'3 a.� �r i > d �, s aE ��S •�C r� 1� � s. Saratoga Heritage Orchard is located at the corner of Saratoga Avenue and Fruitval Avenue. It is an approximately 18 -acre site currently comprised of apricot, cherry an prune trees. Additionally, the Saratoga Library, now being renovated, is located in th north corner of the orchard. Through community meetings and resident surveys, Saratoga residents have showr commitment to preserving the Saratoga Heritage Orchard. Therefore, the Heritage Preservation Commission and City Staff worked together with landscape architectur of Gates & Associates to develop an Orchard Master Plan. Orchard Master Plan presents two -phase strategy for renovation of the existing orch and future improvements in the interest of minimizing disruption of the existing char< of the orchard. This plan was used to develop an Orchard Restoration Capital Improvement Project. Phase I improvements include replacement of missing or dead fruit trees throughou. orchard, construction of an orchard sign, installation of a permanent irrigation syster construction of an irrigation well, if feasible. The City has placed an order for 200 apricots, 142 French Prunes, 46 Bing Cherries for pollination purposes 4 Tartarian Cherries and 4 Van Cherries. The grafting of frui onto disease resistant rootstock is taking place now; trees will be ready for planting 1 2004. Installation of an irrigation system is scheduled in early summer of 2003. This irrigati system is designed to work with both metered water source or a production well and minimize the labor associated with the current temporary irrigation system. In order to reduce the expense of a metered water source, the City plans to develop production well to provide natural source for irrigation of the orchard trees. Drilling o- well is scheduled for early summer of 2003, subject to the budget. If the test pump http: / /www.saratoga.ca.us/ orchard %20restoration %20proj.htm 5/28/2003 Orchard Restoration Project Page 2 of 3 confirms the adequate water supply, the test well will be developed into an agricultui production well. A variable pump system shall be installed and connect to the perme orchard irrigation system. Phase II improvements include "Adopt a Tree" program development, maintenance construction, and ongoing tree replacement as required. The purpose of the "barn" i house orchard maintenance equipment and provide a focus for education programs the orchard. The character of the "barn" shall be consistent with the historic charact( the orchard. Other Heritage Orchard improvements are associated with Saratoga Library reno and expansion project that required removal of some orchard trees to accommodatE building and parking expansion. Sixty -two of the removed trees have been transplar other locations in the orchard. The City's Orchardist, Matt Novakovich, recommende the trees be transplanted now during their dormant season to insure a greater rate c success. Additional 140 trees will be planted in connection with library expansion in the corne Saratoga Avenue and Fruitvale Avenue and along the orchard perimeter facing publ streets. The City plans to complete planting of these trees in early summer of 2003. The overall landscaping theme of the new Library highlights the Heritage Orchard, b planting the fruit trees closer to the building and providing views of the orchard throu windows and an orchard view terrace. In addition, the library main lobby structural s elements and lighting fixtures are designed to create the orchard setting. The grand opening of the improved library is scheduled for June 2003. One of the highlights of Heritage Orchard events is annual Mustard Walk, organized City Planning Department each February. Please join us next year for a fun and informational walk through our beautiful orchard knee -high in a sea of yellow mustar plans. Please call 868 -1231 for more information. http://www.saratoga.ca.us/orchard%20restoration%20proj.htm 5/28/2003 County of Santa Clara Environmental Resources Agency Planning Office County Government Center, East Wing, 7th Floor 70 West Redding Street San Jose. California 951 10 -1705 (408) 299 -5770 FAX (408) 288-9198 www.sccplanning.org May 14, 2003 Subject: Historic Preservation Ordinance (draft) Dear Interested Party: The Planning Office is pleased to announce the distribution of the draft of a new ordinance for Santa Clara County concerning the treatment of historic properties located in the unincorporated areas of the county. On April 18, 2000, the Board of Supervisors accepted the "Final Report of the Historical Heritage Assessment Project: Improving the Effectiveness of Santa Clara County's Historical Heritage Activities." The report calls for the creation of a system that functions effectively and efficiently when dealing with historic properties in the county. Subsequent to the Board of Supervisors' action and in keeping with the Board of Supervisors' direction, the Historic Preservation Ordinance was prepared to improve the organization and clarity of county regulations pertaining to historic properties in a variety of ways: ■ Enhances the implementation of the County's General Plan policies: Inventory and Evaluate Heritage Resources; Prevent or Minimize Adverse Impacts on Heritage Resources; and Restore, Enhance and Commemorate Resources. ■ Defines the roles of the Historical Heritage Commission and clarifies its powers and duties. • Clarifies the roles and content of the existing Heritage Resource Inventory. • Provides review procedures and criteria for designating landmarks, heritage properties and heritage trees. ■ Protects designated resources by providing a framework for development review appropriate to the level of designation of the resource. ■ Provides timelines, sequences of steps in process, necessary findings, and appeal procedures for the treatment of historic properties. Board of Supervisors: Donald F Gage. Blanca Alvarado, Pete McHugh, James T Beall Jr.. Liz Kniss County Executive: Richard Wittenberg ,�, • Facilitates the County's compliance with the California Environmental Quality Act with regard to historic properties by providing a process for identifying eligible resources and reviewing proposed work on designated and eligible landmarks, heritage properties and heritage trees to avoid adverse impacts to historic properties. • Enables the County to apply for Certified Local Government (CLG) status. The CLG program encourages the preservation of cultural resources by promoting a partnership among local governments, the State of California, and the National Park Service, which is responsible for the National Historic Preservation Program. Becoming a CLG can provide local staff and commissions grant monies, technical training, and more meaningful leadership roles in the preservation of the community's cultural heritage. Local interests and concerns are integrated into the official planning and decision - making processes at the earliest possible opportunity. A preliminary schedule for the review and adoption of the Historic Preservation Ordinance is provided below. Depending on the amount of interest or inquiries, the schedule may be extended. May 15 Historical Heritage Commission Review June 19 Historical Heritage Commission Public Hearing July 3 Planning Commission Public Hearing August 21 Housing, Land Use, Environment and Transportation Committee (HLUET) Review September 23 Board of Supervisors Public Hearing A draft of the Historic Preservation Ordinance is available for download in PDF on the Planning Office web site at ww nlanning.org (See Spotlight and click on Historic Preservation Ordinance.) Printed copies of the draft ordinance are also available at the Planning Office. If you have any questions or comments with regard to the Historic Preservation Ordinance, please contact Planning Office staff by email dana.peak @pin.co.scl.ca.us, telephone (408) 299- 5798, or mail at the above address. Sincerely, a Dana A. Peak Historical Heritage Coordinator e 4. SARATOGA CITY COUNCIL MEETING DATE: June 4, 2003 AGENDA ITEM: 2- ORIGINATING DEPT: Public Works CITY MANAGER: PREPARED BY: Iveta Harvancik 14- DEPT HEAD: U--- SUBJECT: Heritage Orchard Well and Irrigation Pumping System — Award of Construction Contract RECOMMENDED ACTION(S): 1. Move to declare Maggiora Brothers Drilling, Inc. to be the responsible bidder on the proj ect. 2. Move to award a construction contract for constructing Heritage Orchard well and irrigation pumping system to Maggiora Brothers Drilling, Inc. in the amount of $95,475.00 and authorize the City Manager to execute the same. 3. Move to authorize staff to execute change orders to the contract up to $9,500. REPORT SUMMARY: Background Orchard well construction and pumping system installation is part of Phase I Heritage Orchard Improvements as described in Orchard Master Plan and approved by the City Council in September 2001. Funding for the implementation of the project has been incorporated into five - year Capital Improvement Plan and subsequently approved by the City Council. The proposed well will be situated in the Heritage Orchard at the end of maintenance road off Saratoga Avenue. The pumping system will be connected to a future irrigation system to provide irrigation water for the Heritage Orchard as well as for the landscaping around the Saratoga Library. By connecting to a natural source of water instead of the current metered water source, expenses associated with orchard irrigation will be substantially reduced. In addition, the labor associated with the present watering method will be minimized. Discussion Sealed bids for Heritage Orchard Well and Irrigation Pumping System project were opened on Wednesday, May 28, 2003, at 10:00 a.m. The City received one bid from Maggiora Brothers Drilling, Inc. Staff has carefully checked the bid along with the listed references and has determined that the bid is responsive to the Notice inviting Sealed Bids dated May 7, 2003. Staff sent out the bid package to 11 drilling companies and 5 builders' exchanges. The minimal response is due to the specialized nature of the project. The scope of work includes all materials, labor, equipment, transportation and services for the drilling of a test well, the design and construction of a 300 feet deep production well with 10 inch diameter well casing. The actual production well depth and final design will be determined after the test well drilling and analysis. The scope of work also includes the supply and installation of a submersible pump and variable -speed motor to a depth of 280 feet having a design capacity of 275 gallons per minute. Therefore staff recommends award of construction contract to Maggiora Brothers Drilling, Inc. in the amount of $95,475. FISCAL IMPACTS: Funding for this project is programmed in the Capital Improvement Project — Heritage Orchard Improvements, which contains sufficient funds for the construction contract and the recommended change order. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): Maggiora Brothers Drilling, Inc. will not be awarded the contract. The Council may make specific findings to reject the bid and direct staff to re -bid the entire project. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): The contract will be executed and the contractor will be issued Notice to Proceed. Work will begin as soon as possible and be completed within 45 working days. P, ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Bid Summary. ti BID PROPOSAL FOR CITY OF SARATOGA HERITAGE ORCHARD WELL AND IRRIGATION PUMPING SYSTEM BASE BID SUMMARY Item No. Quantity Unit Description Unit Price Total 1 1 LS Mobilize and demobilize $7,500.00 7,500-00 2 300 FT Drill test bore - mud rotary drill 2 2 .0 0 6 , 6 0 0.00 3 1 FT Drill additional test bore - mud rotary drill 25.00 2 5 .0 0 4 1 LS E" log of test bore 1, 500.00 1, 500.00 5 300 FT bandon test bore 1, 500.00 1, 500.00 6 1 FT andon test bore - additional per foot 25-00 25.00 7 30 FT Install 24" diameter conductor control casing 150.00 4, 5 0 0 .0 0 8 310 FT Ream to 18" dia. - mud rotary drill 30.00 9,300.00 9 200 FT Blank well casing - installed 26.00 5, 2 0 0 .0 0 10 100 FT Well screen casing - installed 45.00 4 , 5 0 0 .0 0 11 70 FT " dia. gravel fill pipe 6.00 4 2 0 .0 0 12 250 FT Gravel envelope - installed 20.00 5,000.00 13 50 FT Sanitary seal - installed 30.00 1 , 500.00 14 1 FT Sanitary seal - additional per foot - installed 40.00 4 0 .0 0 15 L 4 HR it develop well 240.00 9 6 0 . 0 it develop well — additional hour 24qOO 240.00 16 1 HR test pump $ 1, 500 , 500 .0 0 17 1 LS Install est pump well $ 1175 .0 0 18 1 HR Rem ove test pump $ 1'500. 0 0 1'500 .0 0 19 1 LS Submersible pump $ 8, 0 0 0 .0 0 8,000-0.0 20 1 LS " Certalock pipe, sub cable $ 4,000.00$ 4=OOO.00 21 280 FT LS Mechanical Piping and concrete work $ 6,000.00$ 6,000.00 22 1 Install submersible pump $ 6,000.00$ 6,000.00 23 1 LS LS Electrical works and VFD gontrol system $15,000.00$15,000.00 24 1 LS ell disinfection and Coliform.test $ 750.00$ 750.00 25 1 HR Drill rig standby time rate 240.00$ 240.00 26 1 LS Disposal of Cuttings and Mud 2,500.00 2,500.00 27 1 LS raining 11000.00 11000.00 28 1 OTAL BID ITEMS �95,475.00 h Q GREY RESIDENCE DRAWING ABBREVIATION LISTING NG ►uN DETAIL DOTAL NM0lR T 012. 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IJPLL bYIS'lWk dAW 7' htt_},tn&vw I FIRST FLOOR PARTIAL PLAN GCIAL.F 114% V-O' DESIGN REVIEW 'For- Historic- Buildings, Districts, Sites and Landscapes Thursday, June 19, 2003 9:00 am - 5:00 pm 744 "P Street; 'Sacramento Design review that responds appropriately to significant features and characteristics of historic resources "local guidelines, building and zon- ing codes;, and owners' programmatic and.economic needs is always a- challenge. This workshop includes an intensive session on design re- view principles and .implementation, followed by case. studies incorpo- rating successful design review with project objectives , Moderator: Charles Chase,.AIA, San Francisco Architectural Heritage, San Francisco. Program & Speakers: Design Review: Development and Application Nore Winter, Winter & Company, Boulder, Colorado Design Solutions: Solving Problems Through Design Case Studies Christy Johnson McAvoy, Historic Resources Group, Hollywood Historic Downtown.Los: Angeles - Design Guidelines Bridget Maley, Architectural Resources Group, San Francisco ,Residential, Adaptive.:Reuse & Commercial Projects Case - Studies Jeff Samudio, Design Aid Architects, Hollywood 1500 "Q" Street,Mixed Use Rehabilitation and Addition Case Study Ron Vrilakas, Vrilakas Architects,. Sacramento Reception at the Goethe Mansion House and gardens . designed byJu_lia, Morgan_ in the 1920's for Charles M. Goethe; and now owned by California State University, Sacramento Thursday; June .9 5:30 pm -7:30 pm Wine & Hors:d'oeuvres SECRETARY OF THE INTERIOR' '.S STANDARDS_ For the Treatment. of Historic - Properties Friday,.June:20, 2003. 9:00.am - 5:00 pm 714 "P" Street; Sacramento Starting with an overview of all the.-standards for treatment of historic properties, this workshop's. major emphasis will focus on the Rehabilitation standards, which are ke-y,to historic rehabilitation .tax credit projects and many local guidelines, and the Landscape standards. The .standards use in large and. small projects, individual structures; districts and sites; as well as the challenges of additions `and infill,,will be studied through exemplary case studies: Moderator: Naomi Miroglio; Architectural Resources Group, San Francisco Program &. Speakers: 'Standards .Overview, and In =Depth Review of the Standards for Rehabilitation- and Restoration, - Tim Brandt, AIA, California Office of Historic Preservation; Sacramento Ferry•Building Rehabilitation, Commercial Building Case Study. ` J. Gordon Turnbull, FAIA, Page & Turnbull, Inc., San Francisco Far East Building Rehabilitation, Mixed Use Case_Study Robert Chattel,.AlA, Chattel Architecture, Planning; & Preservation, Inc,- Sherman Oaks Pio ,Pico & Will "Rogers State Park, Landscape Standards Case Studies James Newland, California State Parks, San Diego Character- Defining'Features'for Individual Structures and Districts - Gloria Scott, ColTrans, Sacramento Additions and.infill Standards —Point / Counterpoint Bruce Judd, FAIR, Architectural'Resources Group,'San Francisco ` Bob Mackensen, AIA, California Office of Historic Preservation, Sacramento REGISTRATION FORM One form per person please make copies of form for additional registrants Register on -line at www.californiapreservation.org Name Organization / Business / Affiliation Address City': State . Zip Daytime Phone Fax ' Email Address - Registration Fees Design Review Please check appropriate box ByJune 12 After June 12 - CPF Member 0 $' 85 ❑ $ i -10 Non' Member [1$ 1 I 0 ❑ $1`35 CPF Student member*' , ❑$ 60• . E]$'75 Student Non Member* ❑ $ ' 75 ❑ $ 90 *ID required, Additional fee or AIA/CES credits . ❑$5 AIA # Goethe Mansion Reception Thursday, June 19 ❑ $30 Tickets niust be purchased in advance for the Reception Secretary of the Interior's Standards 'Please check appropriate"box By June 12 After June'. 12 CPF:Member ❑$ 85. ❑$I 10 _ ,Non Member [:1$110 ❑ $135 CPF Student member* ❑ $ 60 F1$ 75 Student Non Member* ❑ $ '75 E]$ 90 *ID required Additional fee for AIA/CES credits. ❑$5 'AIA 9, Total Amount Enclosed $ . E:1 I have .enclosed a check payable to California Preservation. Foundation . ❑ Please charge my credit card listed below Visa / MC # Exp. .Signature Name on. Card 'Please Fax to (510) 763 -4724 Or mail to CPF, 161 I .Telegraph Ave.,-#820, Oakland, CA 94612 Phone (510) 763 -0972 cpf @californiapreservation.org CALIFORNIA PRESERVATION FOUNDATION The California Preservation Foundation (CPF) is the only statewide, nonprofit historic preservation education, ad -. vocacy and membership organization in California. CPF serves as an essential link in the state's historic preserva- tion network, and emphasizes educational programs, advocacy and'information exchange through a quarterly news- letter, Preservation Design Awards,'the Annual California Preservation Conference,'CPF Workshops and publica- tions addressing.critical preservation issues. REGISTRATION ADDENDUM • 'AIA / CES fees support CPF's costs as a certified AIA / CES provider. • Please complete a'separate registration form for each participant. • Registrations without payment are permitted only with a copy of a government purchase order. • The State Office of Historic Preservation has approved these workshops for Annual Certified Local Government (CLG) Training Requirements.. REFUNDS AND CANCELLATIONS Registrants who cancel by 5:00 pm. Thursday, June 12, 2003, will receive registration refunds: less a $25 processing charge. No refunds will be given for any cancellation received after Thursday; June 12, 2003. CPF reserves the right to'cancel the workshop /s and reception with at least 38 hours.notice and full refunds of registration fees. City of Saratoga 40 HERITAGE PRESERVATION COMMISSION AGENDA t� P e,� Date: Tuesday, June 10, 2003 8:30 a.m. 5 k LPL- kI-Uj%� Place: Planning Conference Room, 13777 Fruitvale Avenue Type: Regular Meeting The HPC will meet (he 0 for a ite visit to 15320 Peach Hill Road. Please eet in the front parking lot by Warner utton House and staff will provide transpor tion to L, the site. W <r-" I. Routine Organization A. Roll Call — �� LL �1 B. Approval of minutes from 5/13/03 —Pte (2 CW\A� (5—V C. Posting of Agenda - Pursuant to Government Code Section 54954.2, the agenda was posted on Thursday June 5, 2003 D. Oral Communications — Aj (L-, (\/ E E. Written Communications l 'lZC� p� ZK- -t\ss7 jn) MLLL -s ACT, II. Old Business �--wM g„L u-(�D piLftilFT — �. g-C- nJ A. Mustard Walk and Historic Calendar C. Heritage Orchard update --`9 L5(-Q -,T-Z kz? rN D. Library Grand Opening Booth sL�ss�o�M PI�ZCZ \<� E. Adopt -a -Tree N ORM VI& cJSSz�P F. Review of Heritage Inventory Subcommittee with City Council III. New Business A. Review addition to house at 15320 Peach Hill Road, (Care House 192 B. Review Mills Act Contracts us z t,S �zo& C. Joint meeting with the Historic Foundation to prepare a long term plan for the �x�siWC Historic Park - Report for the September 17, CC meetin -D. Joint meeting with the Planning Commission N r) Vv-� IV. Items Initiated by the Commission Q F11rQ1— S ZR,j (,zUw " - . Retrea � B. Village Historic District 6wc:)L -5o�N7 V. Items Initiated by the Secretary M Ze T W 0 / 10 R.� Design of the Austin Way Sign designated the new Heritage Lane vu r'j 0, I , `C AJOsT ^ a ��rt � 1 `L�� \ �rl, fr N vet s PG