HomeMy WebLinkAbout03-06-2013 City Council Minutes MINUTES
MARCH 6, 2013
SARATOGA SPECIAL CITY COUNCIL MEETING
The City Council adjourned to Closed Session at 5:00 p.m. in the Administrative
Conference Room at City Hall at 13777 Fruitvale Avenue. At 5:15 p.m., the City Council
held a Study Session on the Capital Improvement Plan Policy. At 6:00 p.m., the Joint
Meeting with the Saratoga Chamber of Commerce and Destination Saratoga Committee
was called to order.
SARATOGA REGULAR CITY COUNCIL MEETING
Mayor Hunter called the meeting to order at 7:02 p.m. and invited cast members from the
Saratoga Elementary School Honk, Jr. Musical to lead the pledge of allegiance.
ROLL CALL
PRESENT Council Members Chuck Page, Manny Cappello, Howard Miller,
Vice Mayor Emily Lo, Mayor Jill Hunter
ABSENT: None
ALSO PRESENT: Dave Anderson, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, City Clerk
John Cherbone, Public Works Director
Mary Furey, Finance and Administrative Services Director
James Lindsay, Community Development Director
Michael Taylor, Recreation and Facilities Director
Kate Bear, City Arborist
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for
this meeting was properly posted on February 28, 2013.
REPORT FROM CLOSED SESSION
Mayor Hunter stated that there was nothing to report from Closed Session then asked to
take the agenda items out of order to hear the special presentation from Saratoga
Elementary School on the Honk, Jr. Musical. At this time, cast members of Honk, Jr.
Musical performed a song.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
None
Oral Communications- Council Direction to Staff
None
Communications from Boards and Commissions
Mayor Hunter invited Debra Cummins, Saratoga Chamber of Commerce President, and
Peggy Wynne Borgman, Destination Saratoga Committee Chair, to speak on the Joint
Meeting with the City Council.
Debra Cummins, Saratoga Chamber of Commerce President,provided an overview of
some of the information shared with the City Council during the Joint Meeting. She
announced the Spring Time Wine Stroll on May 11, 2013 and the annual Car Show on
July 21, 2013.
Peggy Wynne Borgman, Destination Saratoga Committee Chair, shared an update on
Destination Saratoga efforts, including the new public relations firm working with the
Committee.
Council Direction to Staff
None
ANNOUNCEMENTS
Council Member Miller made an announcement about offerings, including summer camp
programs, in the Spring City of Saratoga Recreation Activity Guide.
Council Member Cappello announced that there will be a Community Emergency
Response Team(CERT)training in Saratoga in April and he encouraged residents to
participate in the upcoming CERT academy.
Vice Mayor Lo reminded the audience of upcoming Silicon Valley Reads 2013 activities,
including a panel discussion on March 10, 2013 at the Tech Museum.
Council Member Page shared that the Blossom Festival is coming up on March 23, 2013
from 10:00 a.m. to 3:00 p.m. at the Heritage Orchard.
Mayor Hunter announced the St. Paddy's Day Party on March 16 in the Village and the
Arbor Day poster contest. She also observed the passing of Saratoga resident Bill
Breitenbach.
CEREMONIAL ITEMS
1. Proclamation Declaring March 11 to March 15,2013 as Science Fair Week
Recommended action:
Read and present proclamation declaring March 11 to March 15, 2013 as Science Fair
Week in the City of Saratoga to Veena Jain,Board Member, Santa Clara Valley
Science and Engineering Fair Association.
Mayor Hunter presented the proclamation declaring March 11 —March 15, 2013 as
Science Fair Week to Eesha Khare.
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SPECIAL PRESENTATIONS
2. Presentation by Saratoga Elementary School on the Honk, Jr. Musical
Recommended action:
Introduce the presentation by the Saratoga Elementary School performers in the
musical, Honk, Jr.
The cast from Honk, Jr. performed a song for the audience and announced upcoming
performances.
3. Presentation on Relay for Life of Saratoga
Recommended action:
Receive presentation on Relay for Life of Saratoga.
Representatives from 2013 Relay for Life of Saratoga, including Event Chair George
Mageles, Team Development Chair Brian Babcock, and Survivor Chair Sid Faulkner,
gave a presentation on the Relay for Life event in Saratoga. There will be a
Community Kick Off Event on March 10, 2013 from 1:00 p.m. to 5:00 p.m. at St.
Andrews. The Relay for Life event in Saratoga will be on June 1, 2013 and June 2,
2013.
CONSENT CALENDAR
4. City Council Meeting Minutes
Recommended action:
Approve minutes for the Special and Regular City Council Meeting on February 20,
2013.
PAGE/CAPPELLO MOVED TO APPROVE MINUTES FOR THE SPECIAL
AND REGULAR CITY COUNCIL MEETING ON FEBRUARY 20, 2013.
MOTION PASSED. AYES: PAGE, CAPPELLO, MILLER, LO, HUNTER. NOES:
NONE. ABSENT: NONE. ABSTAIN: NONE.
5. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
2/19/2013
2/27/2013
PAGE/CAPPELLO MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 2/19/2013 AND
2/27/2013. MOTION PASSED. AYES: PAGE, CAPPELLO, MILLER, LO,
HUNTER.NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.
6. Treasurer's Report for the Month Ended January 31, 2013
Recommended action:
Review and accept the Treasurer's Report for the month ended January 31, 2013.
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PAGE/CAPPELLO MOVED TO ACCEPT THE TREASURER'S REPORT FOR
THE MONTH ENDED JANUARY 31,2013. MOTION PASSED. AYES: PAGE,
CAPPELLO, MILLER, LO,HUNTER. NOES: NONE. ABSENT: NONE.
ABSTAIN: NONE.
7. City of Saratoga Community Garden Plots Rules and Policy
Recommended action:
Staff recommends that Council accept this report and adopt the updated Community
Garden Plots Rules and Policy.
PAGE/CAPPELLO MOVED TO ADOPT THE UPDATED COMMUNITY
GARDEN PLOTS RULES AND POLICY. MOTION PASSED. AYES: PAGE,
CAPPELLO, MILLER, LO, HUNTER.NOES: NONE. ABSENT: NONE.
ABSTAIN: NONE.
8. Landscaping&Lighting Assessment District LLA-1; Resolutions Initiating Renewal
of the District for FY 13-14
Recommended action:
1. Move to adopt the resolution describing improvements and directing preparation of
the Engineer's Report.
2. Move to adopt the resolution appointing the Attorney's for the District.
RESOLUTIONS NO. 13-008 AND 13-009
PAGE/CAPPELLO MOVED TO 1)ADOPT THE RESOLUTION DESCRIBING
IMPROVEMENTS AND DIRECTING PREPARATION OF THE
ENGINEER'S REPORT; AND 2)ADOPT THE RESOLUTION APPOINTING
THE ATTORNEY'S FOR THE DISTRICT. MOTION PASSED. AYES: PAGE,
CAPPELLO,MILLER, LO,HUNTER. NOES: NONE. ABSENT: NONE.
ABSTAIN: NONE.
PUBLIC HEARINGS
9. Modifications to Article 15-50 (Tree Regulations) of the City Code Streamlining the
Process of Permitting the Removal of Dead and Fallen Trees
Recommended action:
Conduct a public hearing. Introduce and waive the first reading of the ordinance
making changes to Article 15-50 (Tree Regulations) of the City Code.
City Arborist Kate Bear presented the staff report on the item.
Mayor Hunter invited public comment on the item.
No one requested to speak.
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MILLER/PAGE MOVED TO INTRODUCE AND WAIVE THE FIRST
READING OF THE ORDINANCE MAKING CHANGES TO ARTICLE 15-50
(TREE REGULATIONS)AND:
- ADD THE FOLLOWING LANGUAGE TO CHARACTERISTICS OF A
DEAD TREE UNDER 15-50.020(i), "HAS A HIGH LIKELIHOOD OF
IMMINENT DEATH IN THE OPINION OF THE CITY ARBORIST";
- ADD THE FOLLOWING LANGUAGE TO 15-50.080(d), "IN THE CASE
OF AN APPLICATION FOR, OR A PROJECT INVOLVING
ENCROACHMENT ON ONE OR MORE PROTECTED TREES, THE
APPLICANT SHALL POST A SECURITY DEPOSIT WITH THE CITY IN
AN AMOUNT EQUAL TO TWENTY FIVE TO ONE HUNDRED
PERCENT OF THE ISA VALUATION OF THE TREES INVOLVED AT
THE DISCRETION OF THE APPROVING AUTHORITY; PROVIDED,
HOWEVER,THAT ANY PROJECT INVOLVING MULTIPLE
STRUCTURES OR A MULTI-FAMILY STRUCTURE SHALL POST A
SECURITY DEPOSIT WITH THE CITY IN AN AMOUNT EQUAL TO
ONE HUNDRED PERCENT OF THE ISA VALUATION OF THE TREES
INVOLVED"; AND
- DIRECT THE STAFF TO INCLUDE IN THE MISCELLANEOUS CODE
AMENDMENTS AN UPDATE THAT ALLOWS REMOVAL OF TREES
TO FACILITATE EFFICIENT OPERATION OF SOLAR PANELS
AFTER INSTALLATION AND REQUIRES THAT REMOVED TREES
ARE REPLACED.
MOTION PASSED. AYES: PAGE, CAPPELLO, MILLER, LO. NOES: HUNTER.
ABSENT: NONE. ABSTAIN: NONE.
OLD BUSINESS
None
NEW BUSINESS
10. Adoption of a Resolution of Intention to Abandon and Sell Unused City Property
Located Near Gardiner Park Between 18929 and 18947 Harleigh Drive
Recommended action:
(1)Adopt a resolution of intention(Attachment 1)to abandon and sell unused City
Property located near Gardiner Park between 18929 and 18947 Harleigh Drive,
setting a hearing date of April 17, 2013,and directing staff to prepare bid procedures
and a form purchase and sale agreement and; (2) direct staff regarding the budget
allocation for proceeds from the sale.
City Attorney Richard Taylor presented the staff report on the item.
Mayor Hunter invited public comment on the item.
No one requested to speak.
RESOLUTION NO. 13-010
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PAGE/CAPPELLO MOVED TO 1)ADOPT A RESOLUTION OF INTENTION
(ATTACHMENT 1)TO ABANDON AND SELL UNUSED CITY PROPERTY
LOCATED NEAR GARDINER PARK BETWEEN 18929 AND 18947
HARLEIGH DRIVE, SETTING A HEARING DATE OF APRIL 17,2013,AND
DIRECTING STAFF TO PREPARE BID PROCEDURES AND A FORM
PURCHASE AND SALE AGREEMENT AND; 2)DIRECT STAFF TO APPLY
PROCEEDS FROM THE SALE TOWARDS THE PARK AND TRAILS FUND
IN THE CAPITAL IMPROVEMENT BUDGET TO BE ALLOCATED BY
THE COUNCIL AND TO STRUCTURE THE BID PROCEDURES TO
PROVIDE FOR SUCCESSIVE ROUNDS OF BIDDING UNTIL NO
PARTICIPANT IS WILLING TO BID FURTHER. MOTION PASSED. AYES:
PAGE,CAPPELLO, MILLER, LO,HUNTER.NOES: NONE. ABSENT: NONE.
ABSTAIN: NONE.
ADHOC &AGENCY ASSIGNMENT REPORTS
Mayor Jill Hunter
Hakone Foundation Board-during the last meeting,the Board discussed the Lunar
Chinese New Year event. Additionally,the gift shop and visitor center were discussed.
Historical Foundation—the Historical Foundation is working hard on the Blossom
Festival. Foundation President Annette Stransky has put a lot of work into the event.
KSAR Community Access TV Board—the next Board meeting is the week of March 11,
2013.
West Valley Mayors and Managers Association—Erin Cooke from the City of Cupertino
presented at the last meeting.
Vice Mayor Emily Lo
Library Joint Powers Authority—renewal of the Library District parcel tax was discussed
at the last meeting.
Santa Clara Valley Water District Commission—at the last meeting, the Commission
discussed opportunities to increase the operations and effectiveness of advisory
committees and committee member engagement.
Council Member Howard Miller
Council Finance Committee—the Finance Committee has been working on development
of a process to add new projects to the Capital Improvement Plan and the next meeting of
the Finance Committee is on Friday, March 8,2013.
Saratoga Ministerial Association—during the monthly meeting,the group discussed the
retirement of Rabbi Daniel Pressman from Congregation Beth David in 2014.
West Valley Solid Waste Management Joint Powers Authority—the Authority is in the
process of both recruiting an executive director and negotiating a contract extension with
the current waste hauler. Public outreach about potential service changes is expected to
start in May.
Council Member Manny Cappello
County HCD Policy Committee—at the last meeting, funding recommendations on
CDBG allocations were made to the Santa Clara County Board of Supervisors. A grant of
$15,000 for SASCC was recommended.
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SASCC—the SASCC fundraiser, "A Night in Tuscany,"is sold out. However, tickets
may still be available for purchase at the door.
Council Member Chuck Page
Association of Bay Area Governments—the City of Saratoga Regional Housing Needs
Allocation(RHNA)will be reviewed at an ABAG hearing on April 1,2013.
Sister City Liaison—at the last meeting,plans for a trip to San Francisco and Pasadena
were discussed.
TEA Ad Hoc—a conference call is scheduled for March 7,2013.
CITY COUNCIL ITEMS
Council Member Page requested that staff review PDF forms on the City's website and
make sure they function properly.
CITY MANAGER'S REPORT
None
ADJOURNMENT
Page/Miller moved to adjourn the meeting at 9:25 p.m. MOTION PASSED. AYES:
PAGE, CAPPELLO, MILLER, LO, HUNTER.NOES: NONE. ABSENT: NONE.
ABSTAIN:NONE.
Minutes ressppecttfull submitted:
° id
Cry Bothelio, City Clerk
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