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Home My WebLink About07-03-2013 City Council AgendaAGENDA REGULAR MEETING SARATOGA CITY COUNCIL WEDNESDAY, JULY 39 2013 REGULAR MEETING — 7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on June 27, 2013) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non- Aundized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Appointment of Traffic Safety Commissioner and Oath of Office Recommended action: Adopt the attached resolution appointing Mitch Kane to the Traffic Safety Commission and direct the City Clerk to administer the Oath of Office. SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 2. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special and Regular City Council Meeting on June 19, 2013. 3. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 6/18/2013 6/25/2013 4. Treasurer's Report for the Month Ended May 31, 2013 Recommended action: Review and accept the Treasurer's Report for the month ended May 31, 2013. 5. Resolution Authorizing Final Disposition of Certain City Records Recommended action: Adopt resolution authorizing final disposition of certain city records. 6. Annual Approval of the City's Investment Policy Recommended action: Review and approve the Investment Policy for FY 2013/14. 7. Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds Grant Recommended action: Adopt resolution authorizing the continued use of the Citizen Options for Public Safety Program's Supplemental Law Enforcement Services Fund (COPS /SLESF) Grant as a source of funds for additional public safety services. 8. Agreement for Annual Financial Audit Services Recommended action: Authorize the City Manager to enter into an agreement for professional auditing services between the City of Saratoga and Chavan & Associates, LLP Certified Public Accountants, for the three fiscal years 2012/13 through 2014/15 with one -year options for each of the following two years (FY's 2015/16 and 2016/17). 9. Resolution to Establish Property Tax Levy for Debt Service Payments on the Library General Obligation Bonds Recommended action: Adopt the attached resolution which sets the property tax levy rate to provide for the Library General Obligation Bond's debt service payment at $.0074 per $100 of Assessed Valuation. 10. Resolution Naming City Representative to the ABAG PLAN Board Recommended action: Adopt resolution designating City of Saratoga representatives to the Association of Bay Area Government's (ABAG) Pooled Liability Assurance Network (PLAN) Corporation Board of Directors. 11. Resolution Supporting Measure A, Santa Clara County Library District Special Tax Renewal Recommended action: Approve the attached resolution in support of Measure A, renewal of the Santa Clara County Library District special tax. PUBLIC HEARINGS Applicants /Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant /Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council's approval at the Council meeting 12. Confirmation of Report and Assessment of 2013 Weed Abatement Program Recommended action: Open public hearing, accept public testimony, close public hearing, and adopt resolution confirming report and assessment of hazardous vegetation abatement charges. OLD BUSINESS None NEW BUSINESS 13. Application for Community Event Grant Funds Recommended action: Review Community Event Grant Program application and determine whether to allocate grant funds. 14. Saratoga Emergency Operations Plan (EOP) Recommended action: Approve the new Emergency Operations Plan (EOP) 15. Provide Direction on the Planning Commission's Review of the City's Residential Green Building Standards Recommended action: Provide direction on the scope of review. 16. Council Meeting Decorum Recommended action: Accept report and direct staff accordingly. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Jill Hunter City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Historical Foundation KSAR Community Access TV Board Saratoga Chamber of Commerce Contract Review Ad Hoc Village Ad Hoc West Valley Mayors and Managers Association Vice Mayor Emily Lo Hakone Foundation Board Let's Move City Ad Hoc Library Joint Powers Authority Santa Clara Valley Water District Commission Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee Council Member Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce County HCD Policy Committee Highway 9 Ad Hoc Let's Move City Ad Hoc Santa Clara County Emergency Council Saratoga Chamber of Commerce Contract Review Ad Hoc SASCC TEA Ad Hoc Council Member Chuck Page Association of Bay Area Governments Highway 9 Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee Sister City Liaison TEA Ad Hoc West Valley Sanitation District CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.sarato ag ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102- 35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on June 27, 2013, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us Signed this 27th day of June 2013 at Saratoga, California. Crystal Bothelio, City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.sarato ag ca.us 07/03 07/17 08/07 08/21 09/04 09/18 10/02 10/16 11/06 11/20 CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2013 Regular Meeting — Civic Theater Master Plan Study Session RECESS RECESS Regular Meeting — Joint Meeting with SASCC Regular Meeting — Joint Meeting with Parks and Rec /PEBTAC Regular Meeting — Joint Meeting with West Valley Board of Trustees Regular Meeting — 5:30 p.m. Joint Meeting with Saratoga School Districts Regular Meeting — Joint Meeting with Hakone Foundation Board Regular Meeting — Joint Meeting with Senator Jim Beall and Assembly Member Paul Fong Regular Meeting — Joint Meeting Sister City Committee 12/04 Regular Meeting — Joint Meeting with Library Commission and Friends of the Saratoga Libraries 12/18 Regular Meeting — Joint Meeting TBD