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Home My WebLink About12-12-2012 Library Commission Meeting MINUTESDATE: December 12, 2012 TIME: 4:00 p.m. LOCATION: Saratoga Library/ Community Room 13650 Saratoga Avenue Saratoga, CA 95070 Call to Order Roll Call City of Saratoga Library Commission MINUTES Present: Sharon Andres, Linda Baxter, Susan Calderon, Steve Schlosser, Jill Whitcomb Staff Present: Derek Wolfgram- County Library Gayathri Kanth- Community Librarian Mainini Cabute- City Liaison Community Attendees: Terrie Creamer- Friends of the Saratoga Library Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, the agenda for this meeting was properly posted on December 6, 2012. Accept Agenda Items & Order: No additional items may be added to this agenda pursuant to Government Code Section 59454.2. Oral & Written Communications: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. Approval of Minutes: Draft minutes for the October 24, 2012 meeting. - WHITCOMB MOTIONED TO APPROVE - ANDRES MOTIONED TO SECOND - COMMISSIONERS APPROVED Old Business 1. Library Commission Work Plan Issue: The Library Commission had a joint meeting with the City Council on November 7, 2012 and the Commissioners presented their work plan to the Council. The Commission should review and discuss the work plan and equally assign and distribute the different projects to commissioners. Action: Prioritize and assign projects from Work Plan and develop timelines. WHITCOMB STATED THAT THE SARATOGA SCHOOL ON OAK STREET IS INTERESTED IN COORDINATING A PROGRAM THAT INCREASES THE LIBRARY MEMBERSHIP OF STUDENTS. - ANDRES STATED THAT THERE IS A LOT OF MISUNDERSTANDING ABOUT WHAT THE LIBRARY DOES. SCHLOSSER SUGGESTED THAT THE LIBRARY CONSIDER A FUTURE PROJECT EVALUATING THE CURRENT INFRASTRUCTURE TO MAKE SURE THAT THERE IS ENOUGH BANDWIDTH IN THE LIBRARY SYSTEM, ESPECIALLY AS E -BOOKS ARE GROWING TREMENDOUSLY. - BAXTER STATED THAT BOOK KEEPING OF MEMBERSHIP WILL BE READY IN JANUARY AND WILL BE MEASURED IN JUNE 2013. BAXTER MOTIONED TO APPROVE WORK PLAN. CALDERON MOVED TO SECOND THE MOTION. - ALL COMMISSIONERS APPROVED THE WORK PLAN. 2. Emerging Trends Issue: Continue ongoing discussion on emerging trends. Action: Discuss trends. -NO DISCUSSION 3. Upcoming Events Issue: Continue ongoing discussion on upcoming events. Action: Discuss events. KANTH ANNOUNCED THE CALIFORNIA PUBLIC LIBRARY WORKSHOP- GUERRILLA ADVOCAY- IT'S A JUNGLE OUT THERE— MARCH 16TH AT 9:00 A.M. AT THE MAIN SAN MATEO- 55 West 3rd AVENUE IN SAN MATEO. New Business 4. New Commissioner Introductions Issue: On October 3, 2012, Steven Schlosser was sworn in to serve a four year term on the Library Commission that ends on October 2016. On December 4, 2012, Susan Calderon was sworn in to serve a partial term, filling the remainder of an unexpired term that ends in October 2014. Action: Welcome new commissioners. - SCHLOSSER AND CALDERON BRIEFLY INTRODUCED THEMSELVES. Reports 5. Nancy Howe, Acting Santa Clara County Librarian - WOLFGRAM PROVIDED REPORT ABOUT DEPUTY LIBRARIAN POSITIONS AND BRIEFLY MENTIONED A CUSTOMER SERVICE SURVEY THE LIBRARY CONDUCTED. THE LIBRARY WILL REVIEW THE DATA AND SHARE IN THE FUTURE. 6. Gayathri Kanth, Community Librarian - KANTH GAVE BRIEF REPORTS ABOUT THE DIWALI EVENT- FESTIVAL OF LIGHTS, BATTLE OF THE BOOKS, TRIVIA CONTEST FOR 6T" GRADERS, FAMILY MATH GAME NIGHT, LADYESONG- FRIENDS OF THE SARATOGA LIBRARIES HOLIDAY PROGRAM, AND E READERS. 7. Terrie Creamer, Friends of the Saratoga Libraries - CREAMER REPORTED THAT THERE WOULD BE A STAFF APPRECIATION EVENT FOR BOOK GO AROUND VOLUNTEERS AND THAT THE BOOK GO ROUND IS 30 YEARS OLD IN MARCH 2013. 8. Linda Baxter, Library Commission Chair - NO REPORT 9. Mainini Cabute, City of Saratoga Liaison - NO REPORT Agenda Items for the Next Meeting Adjournment- 5:08 p.m. - ANDRES MOVED TO ADJOURN - WHITCOMB MOVED TO SECOND - COMMISSIONERS ADJOURNED Respectfully Submitted By: Mainini Cabute, Administrative Analyst II