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HomeMy WebLinkAbout07-06-2004 City Council-Commissions agendayu-fn CITY OF SARATOGA CITY COUNCIL ` ARTS COMMISSION 'r FINANCE COMMISSION HERITAGE PRESERVATION COMMISSION LIBRARY COMMISSION PARKS & RECREATION COMMISSION PLANNING COMMISSION ;. PUBLIC SAFETY COMMISSION AGENDA TUESDAY, JULY 612004 3:30 P.M. ROLL CALL REPORT OF POSTING AGENDA 3:30 P.M. — Study Session — Portable between Recreation and Corporation Yard — Allendale Avenue 1) Commission Work Plans for FY 2004 — 05 ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), ifyou need special assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269 or ctclerk@saratoga.ca. us. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102- 35.104 ADA Title 11). Certificate of Posting ofAgenda: 1, Cathleen Boyer, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council of the City of Saratoga was posted on July 1, 2004 at the office of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.sarato anus Sigrlec��t '` y ofJarly 20 at Saratoga, California. CarhleekbWyer, CMC, $ARATOGA CITY !COUNCIL MEETING DATE, July 6, 2004 AGENDA ITEM. ORIGINATING DEPT: City Manager's Office CITY MANAGER; PREPARED BY1 Lorie Tinfow, Asst. City Mgr d`i DEPT HEAD Cathleen Boyer, City Clerk SUBJECT: Saratoga Commission Work Plans for Fiscal Year 2004 -2005 RECOMMENDED ACTION: Accept report, provide direction to Commission staff liaisons, and approve final Commission work plans for FY 2004 -05. REPORT SUMMARY; On January 24, 2004 the City Council held the Annual Council Retreat. One of the agenda items for discussion was review of the "Adhoc- Commissions - Community Participation Model ". After significant discussion among the City Council, staff was directed to work with the various City Commissions to generate a work plan for each that describes their planned goals and activities, and any budgetary expenses they might incur throughout the coming fiscal year. The. Youth Commission was exempted from preparing a work plan because of the different nature of their activities. The work plans are designed to be a communication device between Commissioners, staff and Council members to help set clear expectations and minimize misunderstanding among the three entities. In addition, the work plans give a larger picture of total city resources (staff time and funds) required to support all Commission activities. Council is asked to 1, review the individual planned activities and provide direction to Commissions about any needed changes to their plannod activities; 2. support sta ff] n their ability to support Commission activities; 3. consider approval of additional funds (if any) needed to accomplish the planned activities Attached are several documents for Council's review: A summary of each Commission's proposed activities for 2004 -05 and any associated cost estimates Copies of each Commission's work plan as submitted A total of $9,505 is already budgeted to cover incidental Commission expenses such as training, meeting /retreat costs, dues and menlber-ships, and office supplies. The following table presents the total additional funding requested by each Commission for 2004,05; Commission Cost Estimate Arts at least $17,857 kinance $0 Heritage Preservation $5,350 Library. $500 Parks and 99creation $2fi,7Q0 Planning $0 Public Safety $31550 Total funding requested $539957 In addition to dollars, all Commission activities require staff, time, and "extra" activities such as organizing special events, creating special maps or brochures and the like; require redirecting staff resources away from other duties. Estimates of staff time in hours have been added to the work plan summary. FISCAL IMPACTS; Approval of any additional Commission funding requests will be added to the 2004 705 Budget. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: Council may appr -ove all, some or none of the planned activities, including corresponding funding. FOLLOW UP ACTION: Staff liaisons will take Council's direction back to their Commission and help the Commission implement the approved work plan. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. ATTACHMENTS; • Attachment A Summary of Coinrnission Work Plans Attachment I Commission Work Plans oft Attachment A: Commission Work Plan Summary 2004 -05 .IV T �/ - �°� �'`�/ t t4cbr Pap I Commission Workplan Summary V \ ZUV+-Un UV d)�[ Commission Activity Estimated Funds Funds number of NOT in in staff hours budget budget ,7,7- Arts lbrar Art Wall A Activities 15 5e— I $500 (c)—,e 1, Gatew4 1 y Public c art $0 75.V in _IP Mustard Walk 4 Vintage Saratog4JB1ossoifi 1�, �stival 50+ . . ..... $2,35,7 se-19 Murals _ 35 1 + + m ain pria CP Rotating AA. Program (1'6 sites) maintenance Form 4 subcommittee and sponsor 1 5 $1 QOQ SaratW Reads (could be a Re'Q class) 090 TOTAL ESTIMATED STAFF 190+ TIME (HOURS) TOTAL FUNDS FOIL $1,300 INCIDENTAL EXPENSES TOTAL ADDITIONAL FUNDING At least REQUESTED $17,857 -P. i n ance Support d Budget u . - � get& Finance Reportig Processes P -e e revenue Review proposed rw... enhancement alternatives -- Plan .. a f0i. 611han - c- I e T.. I Develop . , , $ . 0 1-1 i l k .1 e ly '. ication of financial information to the communit y TOTAL ESTIMATED STAV-4-1 Not yet TIME (JI-QUR$) reported TOTAL FUNDS FOR $600 INCIDENTAL EXPENSES TOTAL ADDITIONAL FUNDING $0 REQUESTED Heritage Review Approximately 20 Requests 80 $0! No fees Preservation for Additions to Historic Homes collected Bring the Historic Park IYlaster'Flan fo .10 $0 the Council for Review and Approval Prepare a Restoration plan for the 100 $0; funded by I McWilliams House for Council a grant A � Attachment A — Page 2, Koviow ana proceed write requirea process for hiring Historic Architect, Contractor and con-1pleflng restoration work f 5, 1 or the work on the Book Investigate the Designation of Oak 50 $210( Stroet and Horseshoe Lane as Heritage y signs Investigate Landmark, tat s o6 f !JPC time $0 Herita 'e Orchard 1�k U onl,. Restart the Histor' c Hom es Plaques 20 Program,, Plaques $100 each; budget up to 3 homes for Mills Act Staff time $0 (Deposit Account, Fees charged to covered by 1�1( ! appleant for Staff Time) fees Mustard Walk Q (food a' nd advertising) 40 $2 Historic Calendars (funded thr igh HPC time Historical Preservation Foundation) on Apply to they for '—AAV�Dk'J- 12 $1,000 for j Historic Land Landmark UTI . photos/copies -1 1,0-` McWilliams House, Rook-Go,.Round, e and the Warner Hutton House, and encourage others to apply for HakoneA, .Gardens and the City Museum Investigate State Historic Land mai 5 #435 research mid copy fees from $50 Investigate the Designation of Oak 50 $210( Stroet and Horseshoe Lane as Heritage y signs Investigate Landmark, tat s o6 f !JPC time $0 Herita 'e Orchard 1�k U onl,. Restart the Histor' c Hom es Plaques 20 Program,, Plaques $100 each; budget Attachment A — Page 3 Lib rary Continue Edueation of the Community., City Council, and the Library Commission about library services and financial issues Saratoga Libra y Facility arid Grounds; recommend finish work and use of leftover bond funds Support Recruitment of New $0 Commissioners Library Funding.! make $0 recommendations on funding options and priorities TOTAL ESTIMATED STAFF Not yet TIME (HOURS) rep.orted TOTAL FUNDS FOR $1,055 INCIDENTAL EXPENSES TOTAL ADDITIONAL FUNDING $500 REQUESTED Parks & Trails: support on-going DeAnza 96 $1,200 for Funding Rec. Trail Task Force; present trails trails signs; no in CIP signage proposal and install trail additional for Odd signage? create and publish a City trail funds needed fellows map?, identify link for Saratoga-to4he- for other items. trail, Sea; pursuaffeW trail developments; _)hrough Odd Fellows support �jtr*' . pro perty; a nage trails maim nance matrix Park; plan Moran r 32 Funding unused space, and old Orchard listed in UP Park Amenities; develop plan for more 2 $0 flat grass at various locations Skate Park: Location; Campbell Skate 6 $0 Park Dog Park: review needs and plans for _2' ' 1 25,000 Dog a Saratoga dog park or offileash hours; Park Donation review regional dog park plan or anized through City of Campbell Use Fee: update group park user 10 $0 agreements; update park use f0e, schedule; review and implement park Use fee policy Events and - Community " Involvement: 16 $500 for - events Crock clean -up in Sept 04 Playground reopening; partici pate in Attachment A — Page 4 events (141ust y Walk, Heritage Park, ptc) Mast�ar Plan(s); 5- SO date open Space Elpm. ontp. upd ate par k usage matrix (free vs. PaJo F review community V5. neighborhood park designation; develop plans for future park develop park tree preservation and maintenance matrix, update park master plan; update trails master plan TOTAL ESTIMATED STAFF 173 TIME (HOURS) ..TOTAL FUNDS FOR $1,650 INCIDENTAL EXPENSES TOTAL ADDITIONAL FUNDING $26,700 REQUESTED Planning Zoning Qode Updates: $0 Mixed use development standards Public Quasi- Public, Facilities Districts P -A; Professional and Administrative Offrce District Sign Ordinance • Design Review; Multi = family dwelling and conunprel4l structures RM: Mu!044m, residential disiriGts Go�ierator Use Permit re uirernent Gp dates .nQra.l k6"Upda es Open Space, Parks and Trails Master Plan and Conservation • Land Use Development 9 see WQ&-p 40 oview t6 for Project dot'qils) TOTAL ESTIMATED STAFF Planning'' TIME (HOURS) M . ' C0 m's Sion activities are mandated TOTAL . - I - FUNDS .. FijR- INCIDENTAL EXPENSES TOTAL ADDITIONAL FUNDING $o REQUESTED Attachment A — Page 5 - p I U-b Iic PSC Commissioner Training $1500 S1.a fe, ty Emergency Pre tiredness Brochure 40 -000 PSC Commissioners CERT Training '0 $56 Neighborhood Traffic Management 300 Funded Program (El Quito North) in CIP School Traffic Task Force (not shown 20 in workplan) School Traffic Improvement (not 60 Some shown in workplan) CIP funding TOTAL ESTIMATED STAFF 421 TIME (HOURS TOTALFUNDS FOR - - $600 INCIDENTAL EXPENSE - T . OTAL ADDITIONAL FUNDING $3,550 REQUESTED Attachment B. Commission Work Plans Presented in alphabetical order: • Arts • Finance • Heritage Preservation • Library • Parks & Recreation • Planning • Public Safety City of Saratoga Arts Commission MEMORANDUM TOr Mayor and City Cpuncil FROM: Tracy Halgren, Chai` DATE: May 5, 2004 RE: Arts Commission Work plan Mission Statement The Mission of the Saratoga Arts Commission is to foster, encourage and assist in the realization, preservation, and advancement of the arts for the benefit of the citizens of Saratoga. The Commission will advise City Council on matters pertaining to artistic values in Saratoga. The Arts Commission is an advisory agency to the City Council. The Commission is not authorized to set policy or give direction to City staff. The Commission is authorized to investigate, review, and analyze issues and make recommendations to the City Council. The powers of the Arts Commission shall be to foster, encourage, and assist the realization, preservation, and advancement of the arts for the benefit of the citizens of Saratoga. Recent /accomplishments Activity cvrtpQnerit Associated Costs StatusHi04 library'- Art Wall 9 Rlaced dsll to Artists ©one 2004- Jan. /Feb. 05 . Jury, Selecttad and. Notified Done .Artists • Selected Lunging System $2200 Request approved. (out of library budget) Gateway Recommended new gateway entrance design and signage Before council • Proposed potential art sites for lighting and /or concrete pads to Status unknown be placed during construction Mustard l%Valk falaeed Call to Artists I one s Coordinated entertainment pons • Created signage Done Art in the Park v Placed fall ts . tq Art one Activifleps, for 2004/05 Library kfWmi Call to �j6t, - in r Nov. ,for i 0 Wiriod 2005 q Form selection panel for rolecting Not yet started artist fPr 2005 * Create banner or sign for art wall to indicate sponsored by Arts $200,00 Not yet started Commission a Yearly artist reception with $300,00 Not YOt started refreshments a-teway • Request money for permanent sculpture at Gateway entrance April 7th 0 Create a call to artists for permanent $r,UIptWFQ. Rough draft created Mustard Walk Call to- Artists ' ot yet started Feb. 2005 -Vintage Work with Heritage- Preservatio n N ot I y I e t started a Saratoga/ Commission and the Historical Blossom Festival Foundation to form a new joint event (Feb/March of • Call to Artists Not yet started 0 Publicity fliers, press releases $200.00 Not yet started 0 Newspaper ad (1/4 page) $332r00 Not yet started • Create banner for event $1,50Q-00 Not -te Not yet Stor d • Permits for vendors dom $300.00 Not yet started • Permit for alcohol $25.00 Not yet started Murali in • Identify potenil sites throughout pity al In process Saratoga Identify ther ne and place call to Not yet started artists • Formally select and award the Not yet started money to the winning mural artist 10,000-00 Not yet started Artist reception and ribbon cutting $300.00 Not yet started • Additional yearly maintenance costs which will need to be determined. Unknown Being researched Rotating 'Art in - Identify 10 sculpture sites throughout In process Saratoga the pity 0 Pour 10 concrete pads for sculptures Fstimated at Not yet started in VaFiOPiS sizes; S' $15 sq. ft. ;-7 36" wide by 30" long —$2,Q0.00 to W wide by 60" long Pour all 10 sites 4 - 60" wide by 60" long 2 - b 24" wide . . � y 36 °' long 0 Place p@II to q . rtist§ for year long Not yet started sipylphirp display • Create promotional materials Not yet started O.e. map of sculpture sites) 0 Artist reepption and ribbon cutting $300,00 Not yet started Activities for 2004/05 (continued) ar og Reads Form a subcommittee and sponsor $ Percent for Arts 2005106 Saratoga Reads, Work in Ordinance formed pri 5110104 where one percent of City capital improvement project funds are set aside for the commission, purchase and installation of artworks throughout the City of Saratoga. wiprictign with the Library 2005/06 The Arts Commission would like to work with the newly (6 ot AvvllbtX)�" Qpm mission, Montalvo, the Saratoga established Saratoga — Monte $ereno Community Foundation to establish, a mascot fundraiser similar to those held in I such cities as San Jose (sharks) and (_os Gatos (cats) to help raise money for art- related pr9jects. Music in the Park library and other literary persons in musical festival (e,g,, jazz) for local residents to enjoy, The commission still needs to determine a name for the, event, the community to establish ish a how in any days the event will run (e,g., every Thursday for program wheF@by the Wok or books P month., one time eventY of an author who will be coming to Montalvo will also be prpmpted for reading by the community via promotion at the $Pr,@tpgp Library with the community at large. Arts Comrnission Fqture Activities Acti0y'' Tar et pate Percent for Arts 2005106 Arts Commission would like to create a city ordinance Ordinance where one percent of City capital improvement project funds are set aside for the commission, purchase and installation of artworks throughout the City of Saratoga. Mascot Fundraiser 2005/06 The Arts Commission would like to work with the newly (6 ot AvvllbtX)�" established Saratoga — Monte $ereno Community Foundation to establish, a mascot fundraiser similar to those held in I such cities as San Jose (sharks) and (_os Gatos (cats) to help raise money for art- related pr9jects. Music in the Park Arts Com' a summer The mission would like to create musical festival (e,g,, jazz) for local residents to enjoy, The commission still needs to determine a name for the, event, how in any days the event will run (e,g., every Thursday for P month., one time eventY ' 1 1 City of Saratoga Finance Commission April 19,� 2004:. Memorandum To: Mayor and City Council Members From: Dick Allen, Chair of Finance Commissiop Re: Finance Commission Work Program Mission statement: In order to promote the vision for Saratoga, the Finance Commission will advise the City Council on matters relating to the finances of the City including budgets, financial reporting, financial procedures and controls, resource preservation, and asset utilization. The Finance Commission was originally formed in 1981 to advise the City Council on financial matters pertaining to the governing of the City, as well as on the use of fiscal resources and. the development of;te.chnology for the City. The Commission consists of seven members who each serve four year overlapping terms of office. Members are • selected by the City Council on the basis of their knowledge, experience, and qualifications in financial management and related areas. The Finance Commission undertakes and performs specific tasks in the areas of financial management, financial planning, information technology development, facilities needs, resource utilization, and such other related tasks as may be assigned from time to time by the City Council. • Recent Accomplishments Include: Advisor to the City's Financial Reporting Process: o Review of the Interim and Annual Financial Audit o Review of the City's CAFR document Advisor to the City's Budget Development Process: o Review of all projected revenues and proposed expenditure programs o Review and make recommendation to the Fee Schedule o Review of the budget document and community brochure o Review the City's quarterly budget monitoring document Provide representation to the Excess Library Bonds Fund Committee and the Vision Ad Hoc Committee Establish Metrics subcommittee and Reserve Policy development subcommittee Finance Commission — Approved 4/19/04 i w _ .1. 1...1...1... LVV,414- vv-- --------------- Target Date Status 4/2004. Provide ongoing support Financial Reporting ongoing Provide ongoing support to the City's Budget Process ongoing Review and recommend City's proposed revenue April /May . enhancement alternatives �O D{— �4�a`9AIK2004 Complete the City Metrics Manageme t review and 40" May 2004 Write -up i. n Council's approval process Complete a proposed reserve policy for managements May 2004 Draft final in review and Council's approval process Develop Plan for enhanced Financial Communication July 2004 to the community Develop Ad Hoc financial reporting and seek approval Ongoing from Council Finance Commission — Approved 4/19/04 City of Saratoga Heritage Preservation Commission MEMORANDUM TO: Mayor and City Council Members FROM: Patricia Bailey, Chair DATE: March 17, 2004 RE: Heritage Preservation Commission Work Program Mission Statement To provide guidance to the City of Saratoga in order to preserve and protect the heritage resources of the community, January 2003 to January 2004 Accomplishments Historic Calendar Design & Sales 3rd Annual Mustard Walk, February 2004 Site Visits & Review of 15 Historic Home Projects Heritage Orchard Oversight & Recommendations Heritage Resource & Mills Act Criteria Review with City Council Historic Criteria Training Session with Planning Commission Austin Way Heritage Lane - Design & Installation of Sign McWilliams House & Book -Go -Round Restoration Recommendations Historic Park Master Plan Development & Review Historic Park Grant Application & Presentation to County Joint Meeting with Historic Foundation regarding Village Historic District Boundary Recommendations for Village Heritage Orchard Information Booth at Library Grand - Reopening Prepared standard for Mills Act Contract Meeting and presentation to County Supervisor Liz Ness The purpose of Heritage Preservation Commission is to: (a) Safeguard the heritage of the City by providing for the protection of irreplaceable heritage resources representing significant elements of its history; (b) Enhance the visual character of the City by encouraging and regulating the compatibility of architectural styles within historic areas which reflect established architectural traditions; (c) Encourage public knowledge, understanding and appreciation of the City's past, and foster civic and neighborhood pride and sense of identity based upon the recognition and use of the City's heritage resources; (d) Stabilize and improve property values within the City and increase the economic and financial benefits to the City and its inhabitants derived from the preservation, rehabilitation, and use of heritage resources; (e) Integrate the conservation of heritage resources into the public and private development process and identify as early as possible and resolve. conflicts between the preservation of such resources and alternative land uses, Proposed Work Program for July 2004 — July 2005 Review Approximately 20 Requests for Additions to Historic No fees collected Homes Staff/HPC Time Bring the Historic Park Master Plan to the Council for Review Already funded for and Approval Staff/HPCTima Prepare .a Restoration plan for the WW'ilfiams for Council, I;FW6 d by a grant Review $100,000 Staff /HPC Time Monitor the Restoration of the McWilliams House Staff /HPC Time Monitor the work on the Book-Go"Round Staff /HPC Time Qualify up to 3 homes for Mills Act Deposit Account, Fees charged to applicant for Staff Time Mustard W a I k -- f0. r food and advertising, Stoff /HPO Time Historic Cale_ nd'ars HPC Time Apply to the State of California for Historic Landmark Status -for $1,000 for McWilliams House, Book-Go-Round, and the Warner Hutton photos/copies House, and encourage others to apply for Hakone Gardens and Staff/HPC Time the City Museum investigate St4i6 ks'i6iic Landmark #435 staff /HPC Time $50 fee research and copy fee from Sonoma State Designate more Landmarks taff /HPO Time investigate t . he Designation of Oak Street and Horseshoe Lane $2,000 for signs as Heritage Lanes Staff /HPC Time Investigate Landmark Status of Heritage Orchard HPC Time Rest-art the Historic Homes Plaques Program Pliq66s-POO each Staff /HPC Time Heritage br6lh6rd'Ove . rsight Staff /HPC Time Prepare an Adopt a-Tree Program Staff /HPC.Time Ad - opt-a-Tree Kiosk Funded as part of the Heritage Orchard Restoration U . pd I ate - and — Ma '' n . a - ge H . e . r . itag . e - Resource List Staff /HPC Time Investi ate Standards -f for - Historic Si - ns HPC Time Powers and Duties of the Heritage Preservation Commission: The Heritage Commission shall be advisory only to the City Council, the Planning Commission and the agencies and departments of the City, and shall establish liaison and work in conjunction with such authorities to implement the purposes of this Chapter. The Heritage Commission shall have the following powers and dudes: (a) Conduct, or cause to be conducted, a comprehensive survey of properties within the boundaries of the City for the purpose of establishing the Heritage Resource Inventory. To qualify for inclusion in the Heritage Resource Inventory, a property must satisfy any one or more of the criteria listed in Section 13-15.010 of this Chapter, The Inventory shall be publicized and periodically updated, and a copy thereof shall be kept on file in the Planning Department. (b) Recommend to the City Council specific proposals for designation as a historic landmark, heritage lane or historic district, (c) Recommend to the appropriate City agencies or departments projects and action programs for the recognition, conservation, enhancement and use of the City's heritage resources, including standards to be followed with respect to any applications for permits to construct, change, alter, remodel, remove or otherwise affect such resources. (d) Review and comment upon existing or proposed ordinances, plans or policies of the City as they relate to heritage resources, (e) Review and comment upon all applications for building, demolition, grading or tree removal permits involving work to be performed upon or within a designated historic landmark, heritage lane or historic district, and all applications for tentative map approval, rezoning, building site approval, use permit, variance approval, design review or other approval pertaining to or significantly affecting any heritage resource. The Commission's comments shall be forwarded to the City agency or department processing the application within thirty days after receiving the request for such comments. (f) Investigate and report to the City Council on the availability of federal, state, county, local or private funding sources or programs for the rehabilitation and preservation of heritage resources. (g) Cooperate with county, state and federal governments and with private organizations in the pursuit of the objectives of heritage conservation, (h) Upon the request of a property owner or occupant and at the discretion of the Heritage Commission, render advice and guidance on the conservation, rehabilitation, alteration, decoration, landscaping or maintenance of any heritage resource, such voluntary advice and guidance shall not impose any regulation or control over any property. (i) Participate in, promote and conduct public information and educational programs pertaining to heritage resources. 0) Perform such other functions as may be delegated to it by resolution or motion of the City Council. SARATOGA LIBRARY COMMISSION WORK PLAN FOR FISCAL YEAR 2004 /Zoos 1. Continue Education of the Community, City Council, and the Library Commission a, Understand and communicate to the community and City Council the programs and services offered by the Saratoga Library as well as at the state and county level b. Understand and communicate to the community and City Council the financial structure of the Santa Clara County Library system 2. Saratoga Library Facility and Grounds a, Review needs and make recommendations on the items remaining to finish the library building b. Review needs and make recommendations on the use of the Library Capital Improvement Fund 3. Recruitment of New Commissioners a. Recommend and encourage individuals to apply for vacancies on Library Commission b. Advise Saratoga City Council on attributes to look for in Library Commission candidates i. Citizens who actively demonstrate their care for the community by being involved in education ii. Citizens who are involved in local arts endeavors, clubs and associations, or cultural events iii. People who are a diverse representation of the corn. munity 4. Library Funding a. Prioritize programs and services of the Saratoga Library b. Investigate options for funding City of Saratoga Parks and Recreation Commission MEMORANDUM Profile Statement,: The Parks and Reqr-eation Commission advises the council on design, use, development-, financing, care and maintenance of parks and playgrounds; landscaping -oughfares and other City streets; walkways, pathways and . . . ping along thor equestrian paths, and other such matters as may be requested by the Council. The Commission also advises and makes recommendations concerning programming and implementation of the City's recreation and leisure activity programs, Mission Statement: The Parks and Recreation Commission of the City of Saratoga is dedicated toward the planning, acquisition, development and maintenance of parks, trails and other recreational areas and facilities promoting a better living environment and assuring that Saratoga continues embracing its most valued natural and historic resources so that citizens may enjoy neighborhood and community opportunities now and in the future. Recent Accomplishments, J.. City Park Map - ] - 2004 - b6ve16pOd'a graphical city map empasizing city parks with addresses and Spring park amenities for official poWipation Trails -6rm'a'1-ly* r6qu-ested Saratoga Refirem ent Community to support a trail through Odd Fellows development and open space Mayor and City Council FROM; ry Gates, chair Gregory air DATF 2004 RE; Parks and Ree'reation Qomm4-*5'io'n Work . Plan Profile Statement,: The Parks and Reqr-eation Commission advises the council on design, use, development-, financing, care and maintenance of parks and playgrounds; landscaping -oughfares and other City streets; walkways, pathways and . . . ping along thor equestrian paths, and other such matters as may be requested by the Council. The Commission also advises and makes recommendations concerning programming and implementation of the City's recreation and leisure activity programs, Mission Statement: The Parks and Recreation Commission of the City of Saratoga is dedicated toward the planning, acquisition, development and maintenance of parks, trails and other recreational areas and facilities promoting a better living environment and assuring that Saratoga continues embracing its most valued natural and historic resources so that citizens may enjoy neighborhood and community opportunities now and in the future. Recent Accomplishments, J.. City Park Map - ] - 2004 - b6ve16pOd'a graphical city map empasizing city parks with addresses and Spring park amenities for official poWipation Trails -6rm'a'1-ly* r6qu-ested Saratoga Refirem ent Community to support a trail through Odd Fellows development and open space januaryZQ04 . Supported City's going ahead with DeAnza Trail VTA and donor funding approval and creation of Council appointed Task Force TBD I T . r ail in cooperation with Planning - commended -- design f . or . Ho - Property Department November 2003 Finished Trails Easement Review 12003 Created effective Trail - s I Maintenance Matrix -1402 72` . AZPle Park 46WOP rit dedicated IMPY 2003 Xn6iiwood entrance concerns addressed and mitigated jsummer 2003 4. 5e.auchamps Park Basketball - -1---- — -' o'r464ced`­- and Tennis urt el Developed 11994 New A QAcompliant pla y equipment installed 4 New basketball source a . nd goals installed 12OQ2 7. Central Park / Heritage Orchard b-i6undwater well irrigation improvern. ents Spring 2064 Planting of new Spring pring 2004 8.. Congress Springs Park en extended --- -'. Ball sa f , ety screen 2002 &'kO Park renovation. February 2002 AYsb / Little League Pork User Agreements January 2002 Restroom renovation 2000 9. El Quito Park, ew ,A-.A compliant play eqpipm6'nf­insialled Summer 2004 Pathway and par course installation Summer 2004 drainage improverne Field -ir-riga6pn a improvements Summer 2003 Restroom renovated 2Q00 1101- Foothill Park lNeWbitfl - Ways,- benches and -ic tables pi i o t s n p 2003 11. Q-prdine.r Park lveO`, at Creek Trail re opened and n@.ighOorhoQd disagreement re5o. New play equipment Installed �OQEi Histprical Pqrk 1 -i� Walled Q fpr te m ov@l of deteriorated shed, fence and prbor 13. Kevin MQran Park few halfbasketbpjl court and goal lew play equipment . installed 1200 14. Ravenwood Park pd 151 Wildwood Park New A04 compliant pla.� equipment installed Summer 2004 Safety' lighting upgrade nol RestroQm renovation ?QOO Pedestrian bridge over Saratoga Creek 1993 16. Use l=ee irks 6�p updates for all p. $unarr+er 2003 Use �eel P(?IiQy-v--p,d-a'tpd' 6-hd Implementation hummer NO Planning for 2004/2005!., 1, Trails Support City's ongoing DeAnz1a Trail , Task Force Winter 2006 Trail Easement Database to alert Planning Department and Planning Commission tbb Present Trails Signage proposal and install Trail Signage Spring 2004 Create and publish a City Trail Map Fall 2004 Identified potential link for Saratoga-to-the-Sea via Hakone and Water pistrict (RQa d/Alrport) Quarry Land TBID Actively pursue new trail developments (Garrod, Peck / Ho, House property) Tl31D Review and continue working with Saratoga Retirement Community to support a trail through Odd Fellows development and open space Summer 2004 Continue to manage Trails Maintenance Matrix lOngoing 2. Kevin Moran Park pevelop plan - forij6u­sed §Pa6i" and 40 Orchard area fiBp 3. Gardiner Park 4, Park Amenities Identify land and develop plan for more flat grass (Redwood, Foothill, Saratoga, . , West Valley, etc.) urii►ne'r 9004 Lo(:�aie and fund a tennis court TBD 5. Skate Park ,Qcatio.n, 'location, 'lo'qa'fiQn-* ;qrn pbell Skate Park at Recreation Center !Summer 2004 6. Dog Park Review 86r�t666 Ch Dog Park or Dog Off Leash Hours view need and plans fora y P 13 Review County I maintained and City of Campbell developed Regional Dog Park on TBD Los Gatos Creek Trail and San Tomas Expressway. (presentation by Zarka JTBD Popovic, Administrative Analyst, City of Campbell) TBD Review Cit Park Dog Off Leash problems, sheriff warnings and complaints TBD 7. Use Fee Up"dafe d Or ganizodQroup Park ofQr*Agreements n g 2 00 4 Park Use, Fee Schedule Updates jswrnmer 2004 P - ark Use Fee Policy Review and Implementation JTBD 8. Events and Comrnunity Involvement creek UP Py 15th & Sapternber 200 4 Wildwood, El Quito and $rookglenn Park Playground Re July 2004 Opening Inter commission Fvents (Mustard Walk, Heritage Park, Art -in- TBD the -Park) 9. Park and 1-and Watch tis-t jidentifi acres Water District Land at Walnut and AltarVi$,ta near Winter FIS W6 t -Q'g a Sunnyvale & Sarato 01, (Segment 74 Qrant??) Fall X004 City land qt'Q Quite Pollard . P ITAD IQ. Master Plon(s) City Ma r !'a-'n- Q , ment Fall X004 Thi I s will be integrated into the Parks and Recreation Element. Originally adopted in 1991, Ann Welsh is the lead staff. Currently being worked on through the Parks and Recreation Commission, Planning Commission and Trails Sub- Committee. Will conduct hearings in Summer/Pall of 2OQ4. Update Park Usage Matrix for managing Organized Group versus Free Play TBID time Review Community versus Neighborhood park designation TE)Q Develop Plans for Future Park Amenities Tl3l) Develop Park Tree I Preservation and Maintenance Matrix T5D Up . date Parks Master Plan Tlal) I Update I Trails Master Plan TOD City of Saratoga Planning Commission MEMORANDUM TO: Mayor and City Council FROM: Jill Hunter, Chair DATE: March 17, 2004 RE: Planning Commission 04/05 Work Program Mission Statement The mission of the Saratoga Planning Commission is to maintain the unique character of Saratoga by ensuring that the physical development of the City is consistent with the environmental, social and economic goals as set forth in the City's General Plan. The Planning Commission advises the City Council on land use matters such as the General Plan and specific plans, zoning and subdivisions. The Commission plans for the future. orderly physical development of the City and informs and educates the public on current land use and urban planning issues. In many areas the Planning Commission also acts as a legislative body in making determinations within the framework of applicable State laws and City ordinances. Ultimate decisions on land use reside with the City Council. The Planning Commission's workload is divided between current and advance planning. 2003 Planning Commission Meetings 21 Meetings held in 2003 Number of Applications Heard Status 1/1/04 Article 15 -50 Appeals 10 Design Review 31 Lot Line Adjustment 1 Subdivision 2 Use Permit 5 Variance 3 Zoning Ordinance Amendment 6 2002 -03 Accomplishments Article # Title Target Date Status 1/1/04 Article 15 -50 Tree Regulations Winter 2003 ADOPTED Article 15 -12 Single - Family Winter 2003 Residential Districts • • • Zoning Code Updates Scheduled for 2004/05 Article 15 -58 Mixed Use Spring 2004 ADOPTED Article 15 -45 Design Review: Single- Winter 2003 2003. PC continued until Winter 04 Parks and Recreation Commission, Planning Commission Family Dwelling and Trails Sub - Committee. Ann Welsh is the lead staff. Not Yet Public and Quasi Summer 2004 ADOPTED Article 14 Subdivision Ordinance Winter 2003 the years — not all placed in document. Christy Oosterhous Districts ADOPTED Article 15 -06 Definitions. Summer 2003 Needs to follow Land Use Element update and Administrative ADOPTED Article 15 -10 Overlay Zone to Allow Fall 2003 Article 15 -30 drive through windows Spring 2004 ADOPTED in CN Zone bounded by Planning Staff Article 1546 Lawrence and Prospect Fall 2004 Not yet started Article —14,15 and 16 Storm Water Pollution Winter 2004 ADOPTED Control amendments Zoning Code Updates Scheduled for 2004/05 Article 15 -58 Mixed Use Spring 2004 Hearing Draft Completed went to PC in October (new) Development and Trails Master 2003. PC continued until Winter 04 Parks and Recreation Commission, Planning Commission Standards and Trails Sub - Committee. Ann Welsh is the lead staff. Not Yet Public and Quasi Summer 2004 Being reviewed by Staff Planners Assigned Public Facilities the years — not all placed in document. Christy Oosterhous Districts is the lead staff. Citizen Advisory Committee being set up. Article 15 -18 P -A: Professional Fall 2004 Needs to follow Land Use Element update and Administrative Office District Article 15 -30 Sign Ordinance Spring 2004 Draft being reviewed by City Attorney and Planning Staff Article 1546 Design Review: Fall 2004 Not yet started Multi - Family Dwelling and Commercial Structures Article 15 -17 R -M: Multi - Family Summer 2004 Not yet started Residential Districts 15- Generator. Use Spring 2004 Not yet started FA-Ri-cle Permit requirement General Plan Updates Scheduled for 2004/05 Element Title Target Date Status Open Space, Parks Fall 2004 Adopted in 1993. Currently being worked on through the and Trails Master Parks and Recreation Commission, Planning Commission Plan, and and Trails Sub - Committee. Ann Welsh is the lead staff. Conservation Will conduct hearings in Summer /Fall of 2004 Land Use Spring 2005 Adopted in 1983. Various text and map amendments over the years — not all placed in document. Christy Oosterhous is the lead staff. Citizen Advisory Committee being set up. Hearing anticipated in Winter/Spring of 2005 Pending Development Review • • Date Submitted Description Owner # Street Status Applicant requests Continuance. General Plan Amendment is on General Plan Amendment - hold until further. 08/29/02 QPF St. Michael's Church 18930 Allendale Ave. notice. Use Permit & Design Review for new church - ompleteness review 12/18/03 - Met with applicant /18 viewed Photo 11/20/03 Use Permit- Design Review St. Michael's Church 18930 Allendale Ave. Sims. Plans being reviewed, Resubmitted /29/03, Incomplete. Extension of approved DR Alta Vista /27/03, Applicant 10/17/02 application, and Variance Blackwell 14010 venue will resubmit 3/04 Deemed incomplete awaiting geo DR, Variance & Initial Study- 2 approval & revised 1/15/04 story SFD Cevola 14701 AmbricKnolls plans Incomplete 10/8, Modification of approved plan, Resub 11/5/03, 9/11/03 change use on second floor Trafalgar 14162 Big Basin Way Incomplete 12/4/03 Plans being 3/01/04 Cell site antenna and shed NEXTEL 14407 Big Basin Way reviewed PC approved: Needs CC approval for Addition to commercial and purchase of pkg 9/05/02 residential portion of structure Lee 14495 Big Basin Way aces Tentative summer hearing anticipated; staff needs to Office and residential project prepare an initial 06/04/02 in downtown big basin way GASIK 14651 Big Basin Wa tud Needs planning 02/24/04 New two story GALEB 20423 Big Basin Way review Expand Urban Service Area, Amend General Plan, Neg Initial contact made with LAFCO. 9/15/03 Dec City of Sarato a 21170 Big Basin Way Needs geotech 01/08/04 JNew one story BANNON 21210 Canyon View Dr learance • • • • I � J clearance Scheduled for 1/20/04 One story greater than 18 MURRAY 14330 Chester hearing Use Permit for a School type Plans being 2/23/04 use lReading Clinic 18820 Cox Avenue reviewed.. 3/02/04 DR - New 2 story sfd u /Chen 19708 Crestbrook Drive New Plans being reviewed. Incomplete 1/08/04 New SF house Parsa 18725 Devon Avenue 1/29, Resub 2/11 Awaiting response to eo -tech review - Met with applicant on grading issues 9/13/01 construct two story residence Anderson 22645 Edencrest Lane /20/03 11/09/01 PC subdivision BRIZGYS 14529 Evans Lane Incomplete Scheduled for 12/18/03 Use permit cell site at WVC VERIZON 14000 Fruitvale hearing Geo. Clearance 3/9; Need to review rev. plans w/ arch. & Contact neighbor, INCOMPLETE 10/16/01, resubmitted 8/13/02, incomplete /11/02,COMPLETE- postponed by applicant, Resubmit 10/9/03. Incomplete VINTNER 11/6/03, App will 9/22/99 New 2-story SFR INVESTMENTS 21794 Heber Way resub 3/04 Neighbor review letter sent review 1/05/04 Addition to ex. Second story Kenigsberg 20067 Karn Circle period ends March 5. Plans being reviewed, Incomplete 1/15/04 Second Story Addition Filice 20288 La Paloma /12/04, Resub 2/26 Geotech clearance 3/18/03 New two story MARTINO 15374 Madrone Hill needed 5/08/03 Subdivision CHENG 20045 Mendelsohn Incomplete Incomplete 7/8/03, No progress letter sent 11/25/03, resub 12/2, Incomplete 12/17/03, Resub Mendelsohn 1/7/04, Incomplete 6/09/03 lNew single Story Kim 19870 Lane /5, Resub 2/24 DR: new single story over 18 1/29/04 Guda ati and Meka 19170 Monte Vista Dr. Inc letter sent Aeet pplicant met with 7/09/03 ew one stor KALDIS 13213 Montrose Director. • • 1� Geotech approved - eemed incomplete. Trails Subcom. Requests revised rail location - 9/07/00 8 acre into 5 lots - Md soils - Geo re 'd. HO Mt. Eden Road Neighborhood meetin held 1/29/04 pplicant is waiting for pproval from AT&T for ndergrounding, Applicant Near Horseshoe ntacted staff on 2/3/04 - should obtain response in 4/30/03 New AT &T cell site CALTRANS Hwy 9 intersection 2 weeks Needs arborist 2/19/04 Addition HAYDEN 19510 Northampton review Plans routed to PW or Geo review, Incomplete 10/20; Resub 12/17/03, 9/23/03 New horse stable and grading ver 1K House 13313 Old Oak Way Incomplete 1/9/04, Resub 1/26/04 Plans being 2/11/04 New single family one sto Crawford 12681 Paso Olivios reviewed. Needs geotech 10/28/03 Second unit FAR over 6000. MASSIE 15301 Peach Hill Road clearance Initial Study is needed due to 12/11/03 Lot Line Change Khan 15480 Peach Hill Road 30.9 % slope. Plans being reviewed. Incomplete 2/04/04 New two story Hin arh 12866 Pierce Rd. /3/04 1/28/04 New one story w/ basement Mohammadi 12916 Pierce Rd. Incomplete 11/012/24 Resub 1/22/04, Inc 10/30/03 New 4,000sq ft Commercial Building Krispy Kreme 18562B Prospect Road /10/04, Resub /1/04 Plans being 11/04/03 137 sq ft addition to commercial building INTERO 12900 Saratoga venue reviewed, incomplete Needs geotech 2/24 11/12/03 New SFD HO 14289 Sobey clearance Geotech review only not (yet) a planning 12/10/03 Subdivision ANDERSON 14921 S application Initial Study & Neg Dec. - complete, advertisement 1/09/04 Initial Stud - CEQA Dennis Overland 15020 Sobey Road /10/04 02/24/04 DR Development 15145 Sobe Road New Needs planning 02/12/04 New one story LUNDMARK 13392 Sousa Lane review • • 1� • • Plans being reviewed, incomplete 12/18/03 Pool Variance Additions to sfr Ladonnikov Yuan 13388 12088 Surry Lane Titus Avenue 1/15/04 Under review Needs planning 2/10/04 4/04/04 9/29/03 New two sto New two story PESIC BRUNO 21429 21970 Tollgate Via Regina review Incomplete Incomplete, staff 1/28/04 New building pad /driveway on vacant lot FRISONE N/a Wildcat/ Piedmont needs to prepare initial stud Plans being 3103/04 New second story addition New single story w/ geo: AR Chiu Mohammadi 18495 Woodbank Way reviewed 1/28/04 City of Saratoga Public Safety Commission mmMORIANDUM TO: Mayor and City Council FROM: Isabelle Tennenbaum, Chair DATE: March 10, 2004 RE; Public Safety Commission Work Program Mission Statement The mission of the Saratoga Public Safety Commission is to analyze issues, make recommendations to the City Council on overall safety,. crime and fire protection services, and traffic matters. The Commission increases awareness to the public safety needs of the community by improving communications and involvement among residents, the City government and the public safety agencies on services, needs and programs. As an advisory agency, the Public Safety Commission is not authorized to set policy or give direction to public agencies such as the Sheriff's Office or to City Staff. Commission Duties The Public Safety Commission investigates, reviews and analyzes issues, and makes recommendations to the City Council in the areas of overall public safety, crime and fire prevention, traffic safety, emergency preparedness, and other related areas. The Commission increases awareness of, and attention to, the public safety needs of the community by improving communications and involvement between the community, the City government and the public safety agencies on services, needs and programs Recent Accomplishments 2003 •:� Finalizing official NTMP (Neighborhood Traffic Management Program) ❖ Finished 1st NTMP - EI Quito Neighborhood Finished Blue Hills School Traffic Plan +:• Prepared and Presented Emergency Preparedness Plan ❖ CERT Training/ Promotion ❖ Participate in County Fire Self- Assessment Develop feedback, mechanism for directed enforcement Future Accomplishments This section outlines future goals of the Public Safety Commission for both Commissioner training and program expenditures. Saratoga's Neighborhood Traffic Management Program (NTMP) has been listed with no associated costs. The NTMP program has a separate account and is administered by City staff. Rroject .._ _. . Prog�ari� ..: .. Targe0'' ' of Cast Completion PSC Commissioner CSTI Institute, Red Training_ Cross, and Various 2004 $1500 Local Field Trips Emergency Promote City of Preparedness Brochure Saratoga Emergency Summer 2004 $2000 Information PSC Commissioners PSC Commission CERT Training Community Emergency Response Training - 2004 $50 Saratoga Recreation Center "NTMP — El Quito North & 2004/2005 Up to $50K per year Neighborhood Traffic Bell Grove budgeted in.CIP Management Program ** NTMP costs were not included, separate account monitored by City Council and staff separate from general Public Safety Commissions budget.