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AGENDA
SPECIAL MEETING
SARATOGA CITY COUNCIL
OCTOBER 2, 2013
SPECIAL MEETING — 5:15 P.M. — ADMINISTRATIVE CONFERENCE ROOM,
13777 FRUITVALE AVENUE.
CALL MEETING TO ORDER — 5:15 P.M.
REPORT ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
September 26, 2013)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
COUNCIL DIRECTION TO STAFF
Instruction to Staff regarding actions on current Oral Communications.
ADJOURN TO CLOSED SESSION — 5:15 P.M.
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Government Code section 54956.9(d)(1))
Name of case: Lee v. City of Saratoga (Santa Clara County Superior Court Case No. 1-12 -
CV - 225772)
CALL JOINT MEETING TO ORDER — 6:00 P.M. ADMINISTRATIVE
CONFERENCE ROOM, 13777 FRUITVALE AVENUE
1. Joint Meeting with Saratoga School Districts
Recommended Action:
Informational Only
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other
materials provided to the City Council by City staff in connection with this agenda are
available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070.
Note that copies of materials distributed to the City Council concurrently with the posting
of the agenda are also available on the City Website at www.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council.
In Compliance with the Americans with Disabilities Act, if you need assistance to
participate in this meeting, please contact the City Clerk at 4081868 -1269. Notification
24 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to this meeting. [28 CFR 35.102- 35.104 ADA title II]
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council was posted and available for public review on
September 26, 2013 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070
and on the City's website at www.saratoga.ca.us.
Signed this 26th day of September 2013 at Saratoga, California.
Crystal Bothelio, City Clerk
OA
Table of Contents
Agenda. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . 3
Commendation for Saratoga Union School District
Superintendent Lane Weiss
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 8
Attachment A - Commendation . . . . . . . . . . . . . .
. . 10
City Council Meeting Minutes
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 12
Attachment A: Minutes for Study Session on September
9, 2013 . . . . . . . . . . . . . . . . . . . . . . . . . .
. . 14
Attachment B: Minutes for Special and Regular City
Council Meeting on September 18, 2013. . . . . . . . . .
. . 21
Review of Accounts Payable Check Registers
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 28
09/17/2013 Check Register . . . . . . . . . . . . . . . .
. . 30
Annual City Code Update
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 37
Attachment 1 - Ordinance . . . . . . . . . . . . . . . . .
. . 45
Declaration of Surplus Vehicles and Authorization of their
Disposal
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 95
Cox Avenue Pedestrian Crossing Project— Notice of Completion
Council Report -Cox Aveneue Pedestrian Crossing
Project- Notice of Completion . . . . . . . . . . . . . . .
. . 97
Attachment - Notice of Completion . . . . . . . . . . . .
. . 99
2013 Pavement Management Program and Proposition 1B
State Grant — Award of Construction Contract
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 100
Attachment 1 Bid Summary . . . . . . . . . . . . . . . .
. . 102
Attachment 2 Street List . . . . . . . . . . . . . . . . . .
. . 104
Attachment 3 Construction Contract . . . . . . . . . . .
. . 105
Saratoga Village Pedestrian Enhancements Phase 2 — Award of
Construction Contract
Council Report - Saratoga Village Pedestrian
Enhancement Phase 2 Project -Award of Contract . . . . .
. . 331
Attachment 1 - Itemized Bid Results . . . . . . . . . . . .
. . 333
Attachment 2 - Budget Resolution . . . . . . . . . . . . .
. . 343
Civic Theater / Council Chambers Master Plan Presentation
Civic Theater / Council Chambers Master Plan
Presentation . . . . . . . . . . . . . . . . . . . . . . .
. . 344
A: Saratoga Civic Theater / Council Chambers Master
Plan Presentation . . . . . . . . . . . . . . . . . . . . .
. . 347
B: Saratoga Civic Theater / Council Chambers Master
Plan Architect Narrative . . . . . . . . . . . . . . . . . .
. . 409
C: Saratoga Civic Theater / Council Chambers Master
Plan Issues Matrix . . . . . . . . . . . . . . . . . . . .
. . 448
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D: Saratoga Civic Theater / Council Chambers Master
Plan Conceptual Design Cost Model . . . . . . . . . . . .
. . 449
Time Limits for Commission Meetings
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 490
Resolution Amending Council Agency and Ad Hoc Assignments
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 493
Attachment A: Resolution Amending Resolution 13 -060. .
. . 495
Attachment B: Amended 2013 City Council Agency and
Ad Hoc Assignments . . . . . . . . . . . . . . . . . . .
. . 497
Attachment C: Letter from Ken Yeager, President of the
Santa Clara County Board of Supervisors, requesting a
City of Saratoga representative on the Expressway Plan
2040 Policy Advisory Board . . . . . . . . . . . . . . . .
. . 498
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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
WEDNESDAY, OCTOBER 2, 2013
REGULAR MEETING — 7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
September 26, 2013)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non- Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation for Saratoga Union School District Superintendent Lane Weiss
Recommended action:
Read and present commendation recognizing Saratoga Union School District
Superintendent Lane Weiss.
SPECIAL PRESENTATIONS
None
3
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Study Session on September 9, 2013 and the
Special and Regular City Council Meeting on September 18, 2013.
3. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
9/17/2013 Period 3
4. Annual City Code Update
Recommended action:
Waive the second reading and adopt the proposed ordinance.
5. Declaration of Surplus Vehicles and Authorization of their Disposal
Recommended action:
1. Move to declare the following vehicles as surplus and authorize their disposal
• Vehicle # 101, 2002 Ford F -150 CNG Truck (Compressed Natural Gas)
• Vehicle #99, 2002 Ford F -150 CNG Truck ( Compressed Natural Gas)
6. Cox Avenue Pedestrian Crossing Project— Notice of Completion
Recommended action:
Move to accept the Cox Avenue Pedestrian Crossing Project as complete and
authorize staff to record the Notice of Completion for the construction contract.
7. 2013 Pavement Management Program and Proposition 1B State Grant — Award of
Construction Contract
Recommended action:
1. Move to declare G. Bortolotto & Co. Inc. to be the lowest responsible bidder on the
project.
2. Move to award a construction contract to G. Bortolotto & Co. Inc. in the amount of
$625,205.53
3. Move to authorize staff to execute change orders to the contract up to $62,500.
8. Saratoga Village Pedestrian Enhancements Phase 2 — Award of Construction Contract
Recommended action:
1. Approve Budget Resolution.
2. Move to declare Guerra Construction Group of Santa Clara to be the lowest
responsible bidder on the project.
3. Move to award a construction contract to Guerra Construction Group in the amount
of $980,559 and authorize the City Manager to execute the same.
4. Move to authorize staff to execute change orders to the contract up to $77,303.
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PUBLIC HEARINGS
None
OLD BUSINESS
9. Civic Theater / Council Chambers Master Plan Presentation
Recommended action:
Review and accept the Civic Theater / Council Chambers Master Plan presented by
Anderson - Brule' Architects, Inc.
NEW BUSINESS
10. Time Limits for Commission Meetings
Recommended action:
Provide direction to staff on development of a policy that institutes limits on the
length of Commission meetings.
11. Resolution Amending Council Agency and Ad Hoc Assignments
Recommended action:
Approve resolution amending Resolution 13 -060 and the Council Agency and Ad
Hoc Committee Assignments for the year 2013.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Jill Hunter
City School Ad Hoc
Hakone Foundation Board
Hakone Foundation Executive Committee
Historical Foundation
KSAR Community Access TV Board
Village Ad Hoc
West Valley Mayors and Managers Association
Vice Mayor Emily Lo
Hakone Foundation Board
Let's Move City Ad Hoc
Library Joint Powers Authority
Santa Clara Valley Water District Commission
Village Ad Hoc
West Valley Flood Control & Watershed Advisory Committee
Council Member Howard Miller
City School Ad Hoc
Council Finance Committee
Postal Service Liaison
Saratoga Ministerial Association
Valley Transportation Authority PAC
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Chamber of Commerce
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Council Finance Committee
County HCD Policy Committee
Destination Saratoga Liaison
Highway 9 Ad Hoc
Let's Move City Ad Hoc
Santa Clara County Emergency Council
SASCC
TEA Ad Hoc
Council Member Chuck Page
Association of Bay Area Governments
Highway 9 Ad Hoc
Santa Clara County Cities Association
Santa Clara County Cities Association Selection Committee
Sister City Liaison
TEA Ad Hoc
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.sarato ag ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102- 35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on September 26,
2013, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City's
website at www.saratoga.ca.us
Signed this 26th day of September 2013 at Saratoga, California.
Crystal Bothelio, City Clerk
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10/02
10/16
11/06
11/20
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2013
Regular Meeting — Joint Meeting with Saratoga School Districts
Regular Meeting — Joint Meeting with Hakone Foundation Board
Regular Meeting — Joint Meeting with Senator Jim Beall, Assembly
Member Paul Fong, and Supervisor Joe Simitian
Regular Meeting — Joint Meeting Sister City Committee
12/04 Regular Meeting — Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
12/18 Regular Meeting — Joint Meeting TBD
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SARATOGA CITY COUNCIL
i
MEETING DATE: October 2, 2013 AGENDA ITEM:
DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson
PREPARED BY: Debbie Bretschneider DIRECTOR: Dave Anderson
Deputy City Clerk
SUBJECT: Commendation for Saratoga Union School District Superintendent Lane Weiss
RECOMMENDED ACTION:
Read and present commendation recognizing Saratoga Union School District Superintendent
Lane Weiss.
BACKGROUND:
The attached commendation honors Lane Weiss for his ten years of service as Superintendent for
the Saratoga Union School District.
FISCAL IMPACTS:
00
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The proclamation would not be presented.
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
Page 1 of 2
ATTACHMENTS:
Attachment A: Commendation Recognizing Lane Weiss.
Page 2 of 2
COMMENDATION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA HONORING
LANE WEISS
WHEREAS, for ten years, Lane Weiss has been the Superintendent of the Saratoga Union
School District, which includes the Argonaut Elementary School, Foothill Elementary School, Saratoga
Elementary School, and Redwood Middle School; and
WHEREAS, Lane grew up in the San Francisco Bay Area and graduated from Saratoga High
School; and
WHEREAS, Lane earned a Bachelor of Arts Degree in Music from Humboldt State and also
holds a Master of Science Degree from the National University in Sacramento; and
WHEREAS, prior to beginning work at Saratoga Union School District, Lane Weiss was an
elementary school music teacher, a vice principal, an elementary school principal, and a Director of
Instructional Technology at several different schools; and
WHEREAS, Lane was also the Assistant Superintendent of Secondary Education (7 -12) in the
Lodi Unified School District, prior to coming to the Saratoga Union School District; and
WHEREAS, Lane is a member of the National Superintendent's Roundtable and a 2 -year board
member of the Schools for Sound Finances Board; and
WHEREAS, in 2003, Lane served as a member of the California Commission on Teacher
Credentialing Multiple Subjects Standard Setting Panel and in 1999, he was a member of the California
Commission on Teacher Credentialing Computer Education Advisory Panel; and
WHEREAS, Lane has been active in teaching administrative leadership courses at Santa Clara
University; and
WHEREAS, during Lane's time at Saratoga Union School District, he has been instrumental in
organizing and implementing the MindUp Program, sponsored by the Hawn Foundation in the Saratoga
Union School District, and all four schools have founded and implemented Project Cornerstone; and
WHEREAS, the Saratoga Union Schools have won many awards under Lane's tenure, including:
all four schools were designated as California Distinguished Schools from 2008 -2013, Redwood Middle
School won the Project Cornerstone Asset Champion Award in 2011, Foothill Elementary School won the
John Hopkins International Math & Verbal Talent Award in 2010, and Redwood Middle School
Symphonic Marching Band represented the State of California at the 2009 Presidential Inauguration
Parade; and
WHEREAS, Lane Weiss has been an integral part of the Saratoga Union School District's
mission to educate and inspire all of its students to be academically successful, caring, and responsible.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga does hereby
congratulate and commend Lane Weiss for his ten years of professional and personal dedication to the
community and youth of Saratoga Union School District.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA this 2nd day of October
2013.
Jill Hunter, Mayor
City of Saratoga
i�
SARATOGA CITY COUNCIL
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MEETING DATE: October 2, 2013 AGENDA ITEM:
DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson
PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson
City Clerk
SUBJECT: City Council Meeting Minutes
RECOMMENDED ACTION:
Approve City Council minutes for the Study Session on September 9, 2013 and the Special and
Regular City Council Meeting on September 18, 2013.
BACKGROUND:
The draft minutes for the Study Session on September 9, 2013 and the Special and Regular City
Council Meeting on September 18, 2013 are attached to this report for Council review and
approval.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
N/A
ALTERNATIVE ACTION(S):
lea
FOLLOW UP ACTION(S):
Retain minutes for legislative history.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Page 1 of 2
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Monday in advance of the Council meeting.
ATTACHMENTS:
Attachment A: Minutes for Study Session on September 9, 2013
Attachment B: Minutes for Special and Regular City Council Meeting on September 18, 2013
Page 2 of 2
13
MINUTES
SEPTEMBER 9, 2013
SARATOGA SPECIAL CITY COUNCIL MEETING
JOINT STUDY SESSION WITH THE PLANNING COMMISSION
RESIDENTIAL DESIGN HANDBOOK
SARATOGA CITY HALL — ADMINISTRATIVE CONFERENCE ROOM
CALL MEETING TO ORDER
Mayor Hunter called the meeting to order at 6:05 p.m.
ROLL CALL
PRESENT Mayor Jill Hunter, Vice Mayor Emily Lo, Council Members
Howard Miller, Manny Cappello, Chuck Page
Planning Commission Chair Joyce Hlava, Vice Chair Mary -Lynne
Bernald, Commissioners Leonard Almalech, Pragati Grover, Dede
Smullen, Yan Zhao, Tina Walia
ABSENT: None
ALSO PRESENT: Dave Anderson, City Manager
Crystal Bothelio, City Clerk
James Lindsay, Community Development Director
Cynthia McCormick, Planner
REPORT ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for this
meeting was properly posted on September 4, 2013.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
None
ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS
None
COUNCIL DIRECTION TO STAFF
None
Proclamation Declaring the week of September 9, 2013 as "Architecture Week"
Recommended Action:
Read and present proclamation to representatives of the American Institute of Architects
Santa Clara Valley Chapter.
14
Mayor Hunter presented the proclamation to the representatives of the American Institute
of Architects.
2. Joint Study Session with the Planning Commission on In Progress Update to the Design
Review Handbook
Recommended Action:
Discuss the Single Family Residential Design Handbook.
Planning Commission Chair Joyce Hlava provided opening remarks. She noted that the
handbook was approved by the City Council in 1988. At that time, much of the City's
development was located in the hillsides and now development more frequently occurs in
other areas of the City. The Commission started working on the handbook and gained a
lot of insights from the American Institute of Architects about how certain design
elements influence the appearance of a building. Before the Commission continues on the
update, however, the Commission would like to review and come to agreement with the
City Council on the findings that form the foundation of the handbook. Planning
Commission Chair Hlava then stated she would like to review each finding individually
with the Council.
Council Member Miller shared his concerns about the use of design compatibility when
reviewing residential home designs. He asked if the handbook would address the issue of
compatibility.
Planning Commission Chair Hlava answered that the Planning Commission did discuss
compatibility and how compatibility could be achieved without requiring homes to look
exactly the same. For example, use of similar set backs or eave lines can help create a
sense of compatibility.
Council Member Miller noted that many new homes have tall front entryways and asked
if the Planning Commission discussed this type of entry.
Planning Commission Chair Hlava responded that tall or impressive entryways are not
eliminated in the draft handbook. However, the draft handbook does eliminate tall narrow
entries.
Planning Commissioner Tina Walia added that the intent was to make entryways appear
more proportional.
Council Member Cappello asked if the Planning Commission defined neighborhood in
the handbook.
Planning Commissioner Walia said that the Commission had a lengthy discussion on the
definition of neighborhood and looked at numerous examples from other cities to prepare
the language on neighborhood in the handbook.
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15
Council Member Page raised some concerns about the difficulty of defining
neighborhood and language used in the draft handbook.
PROPOSED FINDINGS — VIEWS & PRIVACY
Planning Commission Chair Hlava then introduced the first set of findings on Views and
Privacy and explained differences between the existing findings and proposed findings,
which included three different options.
Council Member Miller commented that he would like the update of the handbook to
encourage quality and attractive architectural designs in Saratoga.
Planning Commissioner Leonard Almalech added that the Planning Commission shares
that goal and would like to create a document that is user friendly and specific.
City Manager Dave Anderson clarified that the proposed findings offer additional
discretion to the Planning Commission.
Mayor Hunter said she was concerned that the proposed findings on Views and Privacy
favored builders.
Council Member Cappello disagreed, stating that he felt the proposed findings favored
neighbors and allow for greater discretion by the Planning Commission.
Vice Mayor Emily Lo inquired about the interpretation of community view.
Community Development Director James Lindsay noted that the definition of community
is in the City's Code.
Cynthia McCormick, Planner in the Community Development Department, read the
definition of community view.
Council Member Cappello shared that he prefers the existing finding for Views and
Privacy to the proposed findings.
Council Member Page concurred.
The Council discussed the difference between the two options for the proposed findings
on Views and Privacy. The Council agreed on Option 2 containing the words
"unreasonable interference" a with a detail page added to the Handbook to provide
context for the finding.
PROPOSED FINDINGS — TREES, GRADING, NATURAL LANDSCAPE
Planning Commission Chair Hlava introduced the existing findings and proposed
findings on Trees, Grading, and Natural Landscape.
16
Mayor Hunter noted that the proposed findings no longer include language that protects
young oak trees, which is a concern to her.
Council Member Miller stated that the second proposed finding might limit circular
driveways.
Planning Commission Chair Hlava explained that the finding would allow circular
driveways if the lot was wide enough to accommodate the driveway based on minimum
hardscape standards.
Council Member Cappello commented that he liked the proposed finding E under Trees,
Grading, and Natural Landscape, assuming hardscape is not confused with impervious
surfaces.
Council Member Page asked if the language "compliments the streetscape in the
neighborhood" under proposed finding E in Trees, Grading, and Natural Landscape
would prohibit someone from using drought tolerant landscaping in a neighborhood
where most homes have lawns.
Planning Commissioner Yan Zhao said she didn't think that use of the word
complimentary would be a problem; she does not feel something has to be identical to be
complimentary.
Council Member Cappello suggested language that would allow for and protect
environmentally friendly improvements, such as a photovoltaic system. The findings
should prevent construction of an addition or home that interferes with the use of a
neighbor's existing solar panels.
Mayor Hunter returned to proposed findings on hardscape, wondering if the proposed
language would allow residents to landscape their yards with rocks.
Planning Commission Chair Hlava said it would depend on whether the landscape
compliments the neighborhood or house.
Planning Commissioner Zhao added that drought resistance is one of the design
techniques recommended in the design handbook.
Council Member Page voiced concerns that people will interpret the findings literally and
feel compelled to match their landscaping to that of the other homes in the neighborhood.
Planning Commission Chair Hlava suggested that the Planning Commission take a closer
look at the finding language and come up with language that makes it clear that landscape
does not have to be identical to that of other properties in a neighborhood. She then read
proposed finding C under Trees, Grading, and Natural Landscape.
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17
Mayor Hunter observed that the language does not protect street trees.
Council Member Cappello added that street trees are very important.
Council Member Page said he disliked use of the words "absolute" and "preserved" in the
proposed finding. He indicated that the two words created unrealistic expectations.
Council Member Cappello stated that he liked the existing findings and liked the
references to the tree regulations in the City Code in the existing findings.
Council Member Page also said he had no issues with the existing findings.
Planning Commissioners Mary Lynne Bernald, Tina Walia, and Dede Smullen explained
that the Code references were removed as changes to the Code or number of this section
of Code would cause the handbook to become outdated and the Commission felt the
existing language read too much like an ordinance.
Council Member Cappello said he didn't feel it was problematic if the findings reflected
or repeated the City Code.
Mayor Hunter said she felt that the findings should include language that protects young
trees.
Planning Commission Chair Hlava said that there are protections already in the City
Code.
City Manager Dave Anderson clarified that the Planning Commission approached the
proposed findings with the intent to simplify language, however the Council appears to
be indicating a preference for specificity in the findings.
Council Member Cappello argued that the language on trees warrants less discretion on
the part of the Planning Commission.
PROPOSED FINDINGS — COMPATIBILITY, MASS, BULK
Planning Commission Chair Hlava then introduced proposed findings on grading and
erosion under Trees, Grading, and Natural Landscape.
Council Members Miller and Page said that they like the proposed finding.
Planning Commission Chair Hlava moved on to the proposed finding for Compatibility,
Mass, and Bulk. She noted that the intent of the Planning Commission when drafting this
finding was to simplify the language and make the finding easier to understand.
Council Member Miller said that the proposed finding no longer includes language that
prevents interference with a neighboring property's ability to utilize solar energy.
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Planning Commission Chair Hlava said that there are protections in the techniques
portion of the handbook.
Council Member Miller argued that protections for use of solar would be better suited in
the findings portion of the handbook.
Mayor Hunter worried about the implications of the language on utilizing solar energy in
the current findings.
Council Member Page agreed that the language on protecting use of solar should be in
the findings.
PROPOSED FINDINGS — HANDBOOK CONSISTENCY
Planning Commission Chair Hlava then moved on to the last proposed finding on
Handbook Consistency, which she explained simply clarifies the existing finding. After
introducing the last proposed finding, Planning Commission Chair Hlava said that she
felt the Planning Commission received plenty of feedback from the City Council on the
proposed findings and could now proceed with the update to the handbook.
Council Member Lo said she appreciated the work of the Planning Commission and
thought that the study session was beneficial. She added that it appears that there will not
be significant changes to the findings or handbook.
Planning Commission Chair Hlava explained that the Commission was not trying to
make significant policy changes. The Commission's goal was to make the language in the
handbook easier for citizens and future Planning Commissioners to understand and use.
Council Member Cappello asked if there would be a separate handbook for hillside
homes.
Planning Commissioner Bernald responded that there will only be one handbook, but
there will be an appendix specific to hillside homes in the handbook.
DRAFT DESIGN REVIEW HANDBOOK
Planning Commission Chair Hlava invited feedback from the Council on the draft
handbook.
Council Member Miller said that on pages 15 -18 of the handbook, it appears that the
handbook advocates strongly for the craftsman style home. He worried that the handbook
would result in use of one or two designs throughout the City and he would prefer more
diversity in design techniques. He also observed that the handbook seems to eliminate use
of columns.
0
19
Planning Commission Chair Hlava clarified that columns would be permitted if they were
part of porches and balconies.
Council Member Page raised concerns about the illustrations on page 10 of the draft
guide. He thought that the illustration was misleading and ineffective. He thought that
this page of the guide should be removed.
Council Member Cappello agreed that the page should be removed from the handbook.
Planning Commission Chair Hlava said that the Commission would have to reevaluate
how to illustrate the information on this page of the handbook.
Council Member Miller wondered if something could be done to prevent use of flat
rooflines for certain designs that would be better suited by different roof styles. He also
raised concerns about homes that are not set on their foundation properly and
consequently tower over neighboring homes.
Community Development Director James Lindsay said he would look into homes set too
high, as this should be addressed during design review.
Planning Commission Chair Hlava spoke about the public input received on the
handbook and findings. There are several architects that have participated in public
meetings.
Community Development Director James Lindsay added that staff has been inviting
homeowners and architects they meet at the Community Development Counter to attend
meetings.
Planning Commission Chair Hlava thanked the Council for input on the handbook and
findings and thanked Community Development Director James Lindsay and Planner
Cynthia McCormick for their assistance.
The Council thanked the Planning Commission for all of its work thus far.
ADJOURNMENT
Mayor Hunter adjourned the meeting at 8:15 p.m.
Minutes respectfully submitted:
Crystal Bothelio, City Clerk
7
20
MINUTES
WEDNESDAY, SEPTEMBER 4, 2013
SARATOGA SPECIAL CITY COUNCIL MEETING
The City Council held Closed Session at 5:30 p.m. in the Administrative Conference
Room at City Hall at 13777 Fruitvale Avenue. At 5:45 p.m., the Council conducted
interviews for the Traffic Safety Commission. At 6:00 p.m., the Council called to order
the Joint Meeting with the West Valley College, including the College President, West
Valley- Mission Community College District Board of Trustees, and West Valley- Mission
Community College District Chancellor.
SARATOGA REGULAR CITY COUNCIL MEETING
Mayor Hunter called the meeting to order at 7:02 p.m. and led the Pledge of Allegiance.
ROLL CALL
PRESENT Council Members Manny Cappello, Howard Miller, Vice Mayor
Emily Lo, Mayor Jill Hunter
ABSENT: Council Member Chuck Page
ALSO PRESENT: Dave Anderson, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, City Clerk
John Cherbone, Public Works Director
Mary Furey, Finance and Administrative Services Director
James Lindsay, Community Development Director
Michael Taylor, Recreation and Facilities Director
Christopher Riordan, Senior Planner
Brian Babcock, Administrative Analyst I
Debbie Bretschneider, Deputy City Clerk
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for
this meeting was properly posted on September 12, 2013.
REPORT FROM CLOSED SESSION
Mayor Hunter stated that there was nothing to report from Closed Session.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non- Aundized Items
None
Oral Communications - Council Direction to Staff
None
21
Communications from Boards and Commissions
Brad Davis, President of West Valley College, provided an overview of the Council's
Joint Meeting with the West Valley College Board of Trustees. He also noted the great
partnership between West Valley College and the City of Saratoga.
The Council thanked Brad Davis and the College for being such great partners in the
community.
Council Direction to Staff
None
ANNOUNCEMENTS
Mayor Hunter announced that the City is accepting applications for the Heritage
Preservation Commission. Applications are due November 21, 2013. The City is also
accepting applications for the Parks and Recreation Commission with applications due
October 8, 2013 and the Library Commission with applications due October 29, 2013.
She then announced that Heritage Day will be on September 28, 2013 from noon to 4:00
p.m. in the Village. The event will feature 25 to 30 people dressed as historical figures
from Saratoga's past. The event is free and open to the public and a great way to learn
about Saratoga history.
CEREMONIAL ITEMS
1. Appointment of Library Commissioner and Oath of Office
Recommended action:
Adopt the attached resolution appointing Linda Baxter to the Library Commission as
the City of Monte Sereno representative and direct the City Clerk to administer the
Oath of Office.
RESOLUTION NO. 13 -062
MILLER/CAPPELLO MOVED TO ADOPT THE ATTACHED RESOLUTION
APPOINTING LINDA BAXTER TO THE LIBRARY COMMISSION AS THE
CITY OF MONTE SERENO REPRESENTATIVE. MOTION PASSED. AYES:
HUNTER, LO, MILLER, CAPPELLO. NOES: NONE. ABSENT: PAGE.
ABSTAIN: NONE.
2. Proclamations for 2013 Synopsys Silicon Valley Science and Technology
Championship Participants from Saratoga
Recommended action:
Present proclamations to Saratoga students who participated in the Synopsys Silicon
Valley Science and Technology Championship in 2013.
Mayor Hunter presented the proclamations to the participants from the City of
Saratoga in the 2013 Synopsys Silicon Valley Science and Technology
Championship.
22
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
3. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special and Regular City Council Meeting on
September 4, 2013.
MILLER/CAPPELLO MOVED TO APPROVE CITY COUNCIL MINUTES
FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON
SEPTEMBER 4, 2013. MOTION PASSED. AYES: HUNTER, LO, MILLER,
CAPPELLO. NOES: NONE. ABSENT: PAGE.
4. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
9/3/2013 Period 3
9/10/2013 Period 3
MILLER/CAPPELLO MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 9/3/2013
PERIOD 3; AND 9/10/2013 PERIOD 3. MOTION PASSED. AYES: HUNTER,
LO, MILLER, CAPPELLO. NOES: NONE. ABSENT: PAGE.
5. Treasurer's Report for the Month Ended July 31, 2013
Recommended action:
Review and accept the Treasurer's Report for the month ended July 31, 2013
MILLER/CAPPELLO MOVED TO ACCEPT THE TREASURER'S REPORT
FOR THE MONTH ENDED JULY 31, 2013. MOTION PASSED. AYES:
HUNTER, LO, MILLER, CAPPELLO. NOES: NONE. ABSENT: PAGE.
6. Agreement Concerning Joint Use of Campbell Union High School District Property
(Prospect High School)
Recommended action:
Approve Joint Use Agreement with Campbell Union High School District for use of
District Property and authorize the City Manager to execute the same.
Vice Mayor Lo removed this item from the Consent Calendar to request additional
information about the agreement.
Public Works Director John Cherbone addressed Council questions.
LO /CAPPELLO MOVED TO APPROVE JOINT USE AGREEMENT WITH
CAMPBELL UNION HIGH SCHOOL DISTRICT FOR USE OF DISTRICT
PROPERTY AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE
SAME. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO. NOES:
NONE. ABSENT: PAGE.
23
7. Review the Housing Element Progress Report & Consider Recommendations from
the Finance Subcommittee
Recommended action:
Section 65400 of the California Government Code requires the City to file an annual
report with the State Department of Housing and Community Development (HCD)
addressing the progress made toward implementing the policy actions contained
within the current General Plan Housing Element.
MILLER/CAPPELLO MOVED TO ACCEPT THE HOUSING ELEMENT
PROGRESS REPORT & CONSIDER RECOMMENDATIONS FROM THE
FINANCE SUBCOMMITTEE. MOTION PASSED. AYES: HUNTER, LO,
MILLER, CAPPELLO. NOES: NONE. ABSENT: PAGE.
PUBLIC HEARINGS
8. Annual City Code Update
Recommended action:
1. Conduct a public hearing.
2. Introduce and waive the first reading of the attached ordinance amending various
sections of the City Code and direct staff to place the ordinance on the consent
calendar for adoption at the next regular meeting of the City Council.
Christopher Riordan, Senior Planner in the Community Development Department,
presented the staff report.
Mayor Hunter invited public comment.
No one requested to speak.
CAPPELLO /MILLER MOVED TO: 1) CONDUCT A PUBLIC HEARING; AND
2) INTRODUCE AND WAIVE THE FIRST READING OF THE ATTACHED
ORDINANCE AMENDING VARIOUS SECTIONS OF THE CITY CODE
AND DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT
CALENDAR FOR ADOPTION AT THE NEXT REGULAR MEETING OF
THE CITY COUNCIL WITH THE FOLLOWING CHANGES:
- UNDER THE PROPOSED CHANGES TO NONCONFORMING
STRUCTURES DESTROYED BY NATURAL DISASTERS SUCH AS
FIRE, UPDATE THE ORDINANCE TO READ THAT
RECONSTRUCTION OF THE NONCONFORMING STRUCTURE IS
ALLOWED WHEN AT LEAST 25% OF THE STRUCTURE REMAINS. IF
LESS THAN 25% OF THE STRUCTURE REMAINS, IT IS SUBJECT TO
REVIEW BY THE PLANNING COMMISSION.
- AMEND THE PROPOSED CHANGE TO SUBTERRANEAN
STRUCTURES TO COUNT 50% OF SUBTERRANEAN STRUCTURES
TOWARDS ALLOWABLE SITE COVERAGE.
MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO. NOES: NONE.
ABSENT: PAGE.
al
24
OLD BUSINESS
None
NEW BUSINESS
9. City Median Banner Policy
Recommended action:
Approve the resolution establishing the Median Banner Policy and direct staff to
install the infrastructure for banners and bring forward a City Code amendment
prohibiting banners and other signs in City medians except in accordance with this
policy.
Brian Babcock, Administrative Analyst I in the City Manager's Office, presented the
staff report.
Mayor Hunter invited public comment on the item.
The following people requested to speak:
Gary Smith, President of the Saratoga Chamber of Commerce
Aaron, Prospect High School Student
Vanessa, Prospect High School Student
No one else requested to speak.
Council Member Miller said he felt that the section on Permissible Banners in the
policy was a little unclear and requested that staff clarify this section of the policy.
City Attorney Richard Taylor suggested clarifying language.
RESOLUTION NO. 13 -063
LO /CAPPELLO MOVED TO APPROVE THE RESOLUTION ESTABLISHING
THE MEDIAN BANNER POLICY; AMEND THE PERMISSIBLE BANNERS
SECTION OF THE POLICY TO READ "PRIVATE BANNERS PLACED IN
CITY MEDIANS MUST ANNOUNCE AN EVENT THAT (1) IS NON-
COMMERCIAL; (2) WILL BE HELD IN SARATOGA; (3) IS OPEN TO THE
GENERAL PUBLIC AND (4) IS HELD BY EITHER (A) A NON - PROFIT
ORGANIZATION; (B) AN INDIVIDUAL OR GROUP WITHOUT CHARGE;
OR (C) AN INDIVIDUAL OR GROUP WITH A CHARGE FOR THE
PURPOSE OF COST - RECOVERY OR RAISING FUNDS ON BEHALF OF A
NON - PROFIT ORGANIZATION. A NON - COMMERCIAL EVENT IS AN
EVENT THAT DOES NOT PROMOTE A BUSINESS OR THE SALE OF A
GOOD, SERVICE, OR OTHER COMMODITY "; DIRECT STAFF TO
INSTALL THE INFRASTRUCTURE FOR BANNERS, TO BE PAID FOR
USING COUNCIL DISCRETIONARY FUNDS; BRING FORWARD A CITY
CODE AMENDMENT PROHIBITING BANNERS AND OTHER SIGNS IN
CITY MEDIANS EXCEPT IN ACCORDANCE WITH THIS POLICY; AND
SCHEDULE THE MEDIAN BANNER POLICY TO BE REVIEWED BY THE
5
25
CITY COUNCIL IN ONE YEAR. MOTION PASSED. AYES: HUNTER, LO,
MILLER, CAPPELLO. NOES: NONE. ABSENT: PAGE.
10. Tree City USA Signs
Recommended action:
Approve design and budget for two new Tree City USA signs.
Public Works Director John Cherbone presented the staff report.
Mayor Hunter invited public comment on the item.
The following people requested to speak:
Aaron, Prospect High School Student
Vanessa, Prospect High School Student
No one else requested to speak.
MILLER/CAPPELLO MOVED TO APPROVE DESIGN AND BUDGET FOR
TWO NEW TREE CITY USA SIGNS WITH THE FOLLOWING CHANGES:
1) MAKE AND INSTALL 4 SIGNS, PLACE SIGNS IN PROMINENT
LOCATIONS ON CITY MEDIANS AND RETURN TO COUNCIL WITH
SIGN DESIGN AND PLACEMENT OPTIONS. MOTION PASSED. AYES:
HUNTER, LO, MILLER, CAPPELLO. NOES: NONE. ABSENT: PAGE.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Jill Hunter
Mayor Hunter commented that next month, the Council will be holding its joint meeting
with Saratoga schools. Consequently, Mayor Hunter said she has been visiting each of
the schools to talk to the principals about the meeting and to create a positive exchange
on October 2, 2013.
Hakone Foundation Board — the next meeting will be Friday, September 20, 2013.
Historical Foundation — the Board meets again on September 19, 2013. There will be a
fundraising barbeque on September 29, 2013 at Hakone Gardens. It should be a beautiful
event.
Vice Mayor Emily Lo
West Valley Flood Control & Watershed Advisory Committee — on September 5, the
committee participated in a tour of some of the Water District's projects and watershed
areas.
Council Member Howard Miller
Valley Transportation Authority PAC— during the last meeting, the PAC received an
update on the Executive Director recruitment process. Additionally, the PAC was
informed that transit use is now above pre- recession levels. The greatest area of growth is
use of the new express buses. Discussion on the express lanes in Santa Clara Valley is
also to be scheduled.
Council Member Manny Cappello
Council Member Cappello stated he had nothing to report.
6
26
Council Member Chuck Page
Council Member Page was absent and consequently did not provide a report.
CITY COUNCIL ITEMS
None
CITY MANAGER'S REPORT
City Manager Dave Anderson reported that he would be at the Annual League of
California Cities Conference with Council Member Page on Thursday and Friday.
ADJOURNMENT
CAPPELLO/MILLER MOVED TO ADJOURN THE MEETING AT 9:27 P.M.
MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO. NOES: NONE.
ABSENT: PAGE.
Minutes respectfully submitted:
Crystal Bothelio, City Clerk
7
27
MEETING DATE
DEPARTMENT:
PREPARED BY:
SARATOGA CITY COUNCIL
October 2, 2013
Finance & Administrative Services
Gina Fitch
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
9/17/2013 Period 3
REPORT SUMMARY:
AGENDA ITEM:
CITY MANAGER:
DEPT. DIRECTOR:
Dave Anderson
Mary Furey
Attached are Check Registers for:
Type of Checks
Date
Starting Check #
Ending Check #
Total
Checks
Amount
Checks
Released
Prior Check Register
Date
Ending
Check #
Accounts Payable
9/17/13
123820
123890
71
588,489.24
09/17/13
9/10/13
123819
Accounts Payable checks issued for $20,000 or greater:
Date
Check #
Issued to
Fund
Dept.
Purpose
Amount
09/17/13
123822
Anderson Brule Architects
CIP Facility Project
REC
Civic Theater Master PI
33,000.00
09/17/13
123834
Duran & Venables
Gas Tax Fund
PW
Community Ctr Parking
39,521.00
09/17/13
123856
SCC Office of the Sheriff
General
PS
Law Enforcement
352,085.33
09/17/13
123864
Reed & Graham, Inc.
Gas Tax Fund
PW
Community Ctr Asphalt
28,279.11
09/17/13
123873
1 Shute Mihaly & Weinberger
General
ILegal
Attorney Services
23,613.22
09/17/13
1 123885
JUS Bank Purchase Card
lVarious
I General
lVarious
20,896.03
Accounts Payable checks voided during this time period:
AP Date
I Check #
Issued to
I Reason
Status
Amount
08/20/13
1 123625
jPeterKoehler
lNever Received
Reissue check
1 1,396.20
W
Cash reductions by fund:
Period 3
Fund #
Fund Description
09/17/13
Total
111
General Fund
433,907.97
433,907.97
231
Village Lighting
-
232
Azule Lighting
-
233
Sarahills Lighting
-
241
Arroyo de Saratoga Landscape
272.40
272.40
242
Bonnet Way Landscape
170.00
170.00
243
Carnelian Glen
108.66
108.66
244
Cunningham/Glasgow Landscape
46.86
46.86
245
Fredericksburg Landscape
-
246
Greenbriar Landscape
-
247
Kerwin Ranch Landscape
829.24
829.24
248
Leutar Court Landscape
-
249
Manor Drive Landscape
151.97
151.97
251
McCartysville Landscape
-
252
Prides Crossing Landscape
-
253
Saratoga Legends Landscape
1,003.88
1,003.88
254
Sunland Park Landscape
555.91
555.91
255
Tricia Woods Landscape
13.61
13.61
271
Beauchamps Landscape
429.75
429.75
272
Bellgrove Landscape
644.08
644.08
273
Gateway Landscape
-
274
Horseshoe Landscape /Lighting
494.63
494.63
275
Quito Lighting
-
276
Tollgate LLD
-
277
Village Commercial Landscape
1,212.63
1,212.63
278
Brookglen L &L
-
311
Library GO Bond Debt Service
-
411
CIP Street Projects
14,570.19
14,570.19
412
CIP Park & Trail Projects
15,202.20
15,202.20
413
CIP Facility Projects
33,000.00
33,000.00
414
CIP Admin Projects
-
421
Tree Fund
-
431
Grant Fund - CIP Streets
-
432
Grant Fund - Parks & Trails
9,882.13
9,882.13
433
Grant Fund - Facilities
-
434
Grant Fund - Admin Projects
-
481
Gas Tax Fund
62,527.76
62,527.76
611
Liability /Risk Mgt
1,091.94
1,091.94
612
Workers' Comp
1,282.67
1,282.67
621
Office Support
748.42
748.42
622
IT Services
760.23
760.23
623
Vehicle & Equipment Maint
4,866.11
4,866.11
624
Building Maintenance
4,716.00
4,716.00
631
Vehicle & Equipment Replacement
-
632
IT Equipment Replacement
-
TOTAL
588,489.24
-
588,489.24
FOLLOW UP ACTION: N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on
the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in
advance of the Council meeting.
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
29
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 09/17/2013 CITY OF SARATOGA ACCTPA21
TIME: 11:33:17 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20130917 00:00:00.000'
ACCOUNTING PERIOD: 3/14
- - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT
ACCENT GRAPHICS 6213102
ACCENT GRAPHICS 1114201
AHLUWALIA MANMEET 1116101
ANDERSON BRULE ARCHITECT 4139322 -007
ANTONIO ESCOBEDO 111
ARC 4119111 -001
ARC 1114201
ARC 1114101
- - - -- DESCRIPTION
ENVELOPES
DESK PLATE
CLASS REFUND
CIVIC THEATER MASTER P
REFUND FACILITY
PRINTING /BINDING
PRINTING /BINDING
PRINTING /BINDING
BRUCE'S TIRE, INC 6235202 VEHICLE MAINTENANCE
CALSENSE 1115301 BONNET MED CONTROLLER
CAL -WEST LIGHTING & SIGN 1115301 LANDSCAPE REPAIRS
CAL -WEST LIGHTING & SIGN 2725302 BELLGROVE LNDSCP RPR
CITY OF CUPERTINO 1111101
COAST OIL COMPANY LLC 6235202
COLE SUPPLY COMPANY, INC 1115301
COTTON SHIRES AND ASSOCI 4129222 -002
DELL MARKETING L.P. C/O 1117102
DEPARTMENT OF JUSTICE 1113301
DURAN & VENABLES, INC. 4819111 -001
ERGOVERA 6128501
EVANS WEST VALLEY SPRAY 1115301
EVANS WEST VALLEY SPRAY 1115301
EVANS WEST VALLEY SPRAY 1115301
EVENT SERVICES 1115301
FLINT TRADING, INC 4119121 -001
GACHINA LANDSCAPE MANAGE 1115301
GACHINA LANDSCAPE MANAGE 2415302
GACHINA LANDSCAPE MANAGE 1115301
GACHINA LANDSCAPE MANAGE 2715302
30
SB629 ADVOCACY SVC
UNLEADED FUEL
PARKS SUPPLIES
GEOTECHNICAL CONSULTAN
EMERG EQUIPMENT
FINGERPRINT SVCS
COMMUNITY CENTER PARKI
ERGO EVALUATION
TREE SPRAY - VILLAGES
SPRAY OAK - HAKONE
SPRAY OAKS
PROSPECT PORTA POTTY
STREETS SUPPLIES
MANUAL WTR- FRUITVALE
REPLACE CONTROLLER
LNDSCP CLEANUP SARA
IRR RPR BEAUCHAMPS
SALES TAX
FUND - 009 -
DISBURSEMENT FUND
CASH
ACCT CHECK NO
ISSUE DT
- - - - --
11111
123820
09/17/13
35
11111
123820
09/17/13
35
TOTAL
CHECK
176.18
0.00
11111
123821
09/17/13
500
11111
123822
09/17/13
1160
11111
123823
09/17/13
500
11111
123824
09/17/13
953
11111
123824
09/17/13
953
11111
123824
09/17/13
953
TOTAL
CHECK
39,521.00
0.00
11111
123825
09/17/13
20
11111
123826
09/17/13
90
11111
123827
09/17/13
95
11111
123827
09/17/13
95
TOTAL
CHECK
400.00
0.00
11111
123828
09/17/13
193
11111
123829
09/17/13
229
11111
123830
09/17/13
930
11111
123831
09/17/13
250
11111
123832
09/17/13
225
11111
123833
09/17/13
552
11111
123834
09/17/13
355
11111
123835
09/17/13
415
11111
123836
09/17/13
416
11111
123836
09/17/13
416
11111
123836
09/17/13
416
TOTAL
CHECK
11111
123837
09/17/13
419
11111
123838
09/17/13
426
11111
123839
09/17/13
454
11111
123839
09/17/13
454
11111
123839
09/17/13
454
11111
123839
09/17/13
454
- - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT
ACCENT GRAPHICS 6213102
ACCENT GRAPHICS 1114201
AHLUWALIA MANMEET 1116101
ANDERSON BRULE ARCHITECT 4139322 -007
ANTONIO ESCOBEDO 111
ARC 4119111 -001
ARC 1114201
ARC 1114101
- - - -- DESCRIPTION
ENVELOPES
DESK PLATE
CLASS REFUND
CIVIC THEATER MASTER P
REFUND FACILITY
PRINTING /BINDING
PRINTING /BINDING
PRINTING /BINDING
BRUCE'S TIRE, INC 6235202 VEHICLE MAINTENANCE
CALSENSE 1115301 BONNET MED CONTROLLER
CAL -WEST LIGHTING & SIGN 1115301 LANDSCAPE REPAIRS
CAL -WEST LIGHTING & SIGN 2725302 BELLGROVE LNDSCP RPR
CITY OF CUPERTINO 1111101
COAST OIL COMPANY LLC 6235202
COLE SUPPLY COMPANY, INC 1115301
COTTON SHIRES AND ASSOCI 4129222 -002
DELL MARKETING L.P. C/O 1117102
DEPARTMENT OF JUSTICE 1113301
DURAN & VENABLES, INC. 4819111 -001
ERGOVERA 6128501
EVANS WEST VALLEY SPRAY 1115301
EVANS WEST VALLEY SPRAY 1115301
EVANS WEST VALLEY SPRAY 1115301
EVENT SERVICES 1115301
FLINT TRADING, INC 4119121 -001
GACHINA LANDSCAPE MANAGE 1115301
GACHINA LANDSCAPE MANAGE 2415302
GACHINA LANDSCAPE MANAGE 1115301
GACHINA LANDSCAPE MANAGE 2715302
30
SB629 ADVOCACY SVC
UNLEADED FUEL
PARKS SUPPLIES
GEOTECHNICAL CONSULTAN
EMERG EQUIPMENT
FINGERPRINT SVCS
COMMUNITY CENTER PARKI
ERGO EVALUATION
TREE SPRAY - VILLAGES
SPRAY OAK - HAKONE
SPRAY OAKS
PROSPECT PORTA POTTY
STREETS SUPPLIES
MANUAL WTR- FRUITVALE
REPLACE CONTROLLER
LNDSCP CLEANUP SARA
IRR RPR BEAUCHAMPS
SALES TAX
AMOUNT
0.00
748.42
0.00
111.50
0.00
859.92
0.00
96.00
0.00
33,000.00
0.00
300.00
0.00
351.26
0.00
176.18
0.00
1,367.97
0.00
1,895.41
0.00
114.30
0.00
3,076.31
0.00
1,213.50
0.00
533.82
0.00
1,747.32
0.00
1,830.00
0.00
3,493.01
0.00
108.40
0.00
7,561.20
0.00
742.77
0.00
32.00
0.00
39,521.00
0.00
264.00
0.00
750.00
0.00
500.00
0.00
2,465.00
0.00
3,715.00
0.00
304.50
0.00
1,437.02
0.00
436.21
0.00
272.40
0.00
400.00
0.00
83.16
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 09/17/2013 CITY OF SARATOGA ACCTPA21
TIME: 11:33:17 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20130917 00:00:00.000'
ACCOUNTING PERIOD: 3/14
- - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT
GACHINA LANDSCAPE MANAGE 4119111 -001
GACHINA LANDSCAPE MANAGE 1115301
GACHINA LANDSCAPE MANAGE 1115301
GARDENLAND POWER EQUIPME 1115301
TERRY ROSENSTOCK- GOLDEN 1116101
HUMAN BEHAVIOR ASSOCIATE 1113301
HYDROTEC IRRIGATION EQUI 1115301
HYDROTEC IRRIGATION EQUI 1115301
HYDROTEC IRRIGATION EQUI 2725302
HYDROTEC IRRIGATION EQUI 1115301
HYDROTEC IRRIGATION EQUI 1115301
IAN GEDDES TREE CARE, IN 2745302
IAN GEDDES TREE CARE, IN 1115301
INTERSTATE TRAFFIC CONTR 4119111 -001
INTERSTATE TRAFFIC CONTR 4119111 -001
JANET JOHNSON 1116101
KANCHAN TAGGARSI 1117101
KANEN TOURS 1116101
KOEHLER, PETER 1116101
KSAR 1118301
LUNDMARK CONSTRUCTION 4129211 -004
MICHAEL TAYLOR 6118401
NATIONAL CHARITY LEAGUE 111
NCC -IPMA HR 1113301
NORTH BAY BLDG MAINTENAN 6246202
NORTH BAY BLDG MAINTENAN 6246202
OFF OF SHERIFF - FISCAL SV 1117101
OFFICE DEPOT INC. 1115301
OFFICE DEPOT INC. 1115201
31
----- DESCRIPTION - - - --
ALOHA WALL SEPT MAINT
PLANT JASMINE - MEDIAN
GARDINER PRK LNDSCP
SAFETY CANS
EXCURSION 11/22/13
EAP PROGRAM 8/31/13
RPLC VALVE
INSTALL SPRINKLERS
RPR MASTER VALVE
INST SPRINKLER HEADS
REMOTE CONTROL VALVE
REMOVE TREE LIMB
PRUNE HACKBERRIES
STREETS SUPPLIES
STREETS SUPPLIES
CLASS REFUND
OVERPYMNT PARKING CIT
EXCURSION 9/17/13
REISSUE CHK 123625
3 BROADCASTS
CSP & WW2 RESTROOM
MILEAGE CAJPA CONF
REFUND FACILITY
PDW -NEG & FACT FIND
JANITORIAL SERVICES
JANITORIAL SERVICES
SEPT LAW ENFORCEMENT
OFFICE SUPPLIES
OFFICE SUPPLIES
SALES TAX
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
AMOUNT
390.00
478.63
309.45
2,369.85
62.08
2,625.00
332.50
462.66
231.72
110.26
262.11
73.00
1,139.75
60.00
2,520.00
2,580.00
1,378.34
1,246.28
2,624.62
65.00
13.00
2,754.00
1,396.20
1,950.00
7,620.00
218.77
500.00
49.00
304.00
570.00
874.00
352,085.33
7.99
47.43
FUND - 009 -
DISBURSEMENT FUND
CASH
ACCT CHECK NO
ISSUE DT
- - - - --
11111
123839
09/17/13
454
11111
123839
09/17/13
454
11111
123839
09/17/13
454
TOTAL
CHECK
11111
123840
09/17/13
455
11111
123841
09/17/13
920
11111
123842
09/17/13
491
11111
123843
09/17/13
14
11111
123843
09/17/13
14
11111
123843
09/17/13
14
11111
123843
09/17/13
14
11111
123843
09/17/13
14
TOTAL
CHECK
11111
123844
09/17/13
19
11111
123844
09/17/13
19
TOTAL
CHECK
11111
123845
09/17/13
63
11111
123845
09/17/13
63
TOTAL
CHECK
11111
123846
09/17/13
500
11111
123847
09/17/13
500
11111
123848
09/17/13
567
11111
123849
09/17/13
151
11111
123850
09/17/13
100
11111
123851
09/17/13
1145
11111
123852
09/17/13
292
11111
123853
09/17/13
500
11111
123854
09/17/13
1119
11111
123855
09/17/13
135
11111
123855
09/17/13
135
TOTAL
CHECK
11111
123856
09/17/13
1
11111
123857
09/17/13
145
11111
123857
09/17/13
145
- - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT
GACHINA LANDSCAPE MANAGE 4119111 -001
GACHINA LANDSCAPE MANAGE 1115301
GACHINA LANDSCAPE MANAGE 1115301
GARDENLAND POWER EQUIPME 1115301
TERRY ROSENSTOCK- GOLDEN 1116101
HUMAN BEHAVIOR ASSOCIATE 1113301
HYDROTEC IRRIGATION EQUI 1115301
HYDROTEC IRRIGATION EQUI 1115301
HYDROTEC IRRIGATION EQUI 2725302
HYDROTEC IRRIGATION EQUI 1115301
HYDROTEC IRRIGATION EQUI 1115301
IAN GEDDES TREE CARE, IN 2745302
IAN GEDDES TREE CARE, IN 1115301
INTERSTATE TRAFFIC CONTR 4119111 -001
INTERSTATE TRAFFIC CONTR 4119111 -001
JANET JOHNSON 1116101
KANCHAN TAGGARSI 1117101
KANEN TOURS 1116101
KOEHLER, PETER 1116101
KSAR 1118301
LUNDMARK CONSTRUCTION 4129211 -004
MICHAEL TAYLOR 6118401
NATIONAL CHARITY LEAGUE 111
NCC -IPMA HR 1113301
NORTH BAY BLDG MAINTENAN 6246202
NORTH BAY BLDG MAINTENAN 6246202
OFF OF SHERIFF - FISCAL SV 1117101
OFFICE DEPOT INC. 1115301
OFFICE DEPOT INC. 1115201
31
----- DESCRIPTION - - - --
ALOHA WALL SEPT MAINT
PLANT JASMINE - MEDIAN
GARDINER PRK LNDSCP
SAFETY CANS
EXCURSION 11/22/13
EAP PROGRAM 8/31/13
RPLC VALVE
INSTALL SPRINKLERS
RPR MASTER VALVE
INST SPRINKLER HEADS
REMOTE CONTROL VALVE
REMOVE TREE LIMB
PRUNE HACKBERRIES
STREETS SUPPLIES
STREETS SUPPLIES
CLASS REFUND
OVERPYMNT PARKING CIT
EXCURSION 9/17/13
REISSUE CHK 123625
3 BROADCASTS
CSP & WW2 RESTROOM
MILEAGE CAJPA CONF
REFUND FACILITY
PDW -NEG & FACT FIND
JANITORIAL SERVICES
JANITORIAL SERVICES
SEPT LAW ENFORCEMENT
OFFICE SUPPLIES
OFFICE SUPPLIES
SALES TAX
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
AMOUNT
390.00
478.63
309.45
2,369.85
62.08
2,625.00
332.50
462.66
231.72
110.26
262.11
73.00
1,139.75
60.00
2,520.00
2,580.00
1,378.34
1,246.28
2,624.62
65.00
13.00
2,754.00
1,396.20
1,950.00
7,620.00
218.77
500.00
49.00
304.00
570.00
874.00
352,085.33
7.99
47.43
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 09/17/2013 CITY OF SARATOGA ACCTPA21
TIME: 11:33:17 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20130917 00:00:00.000'
ACCOUNTING PERIOD: 3/14
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT - - - - --
TOTAL
CHECK
6223201
PRINTER
11111
123858
09/17/13
610
11111
123859
09/17/13
735
11111
123860
09/17/13
278
11111
123861
09/17/13
326
11111
123862
09/17/13
602
11111
123863
09/17/13
559
11111
123863
09/17/13
559
11111
123863
09/17/13
559
11111
123863
09/17/13
559
11111
123863
09/17/13
559
11111
123863
09/17/13
559
TOTAL
CHECK
0.00
829.24
11111
123864
09/17/13
393
11111
123864
09/17/13
393
11111
123864
09/17/13
393
11111
123864
09/17/13
393
TOTAL
CHECK
11111
123865
09/17/13
500
11111
123866
09/17/13
500
11111
123867
09/17/13
55
11111
123868
09/17/13
87
11111
123868
09/17/13
87
11111
123868
09/17/13
87
11111
123868
09/17/13
87
11111
123868
09/17/13
87
11111
123868
09/17/13
87
11111
123868
09/17/13
87
11111
123868
09/17/13
87
11111
123868
09/17/13
87
11111
123868
09/17/13
87
11111
123868
09/17/13
87
11111
123868
09/17/13
87
11111
123868
09/17/13
87
11111
123868
09/17/13
87
TOTAL
CHECK
11111
123869
09/17/13
1
11111
123870
09/17/13
136
11111
123870
09/17/13
136
- - -- VENDOR - - -- --- - - - - -- BUDGET UNIT
PACIFIC DISPLAY, INC 4119111 -001
PAGE, CHUCK 1111101
PETROTEK 6235202
PONY EXPRESS TACK 1116101
PRECISION CONCRETE CUTTI 4119141 -001
PRINTER
ASSIST
6223201
PRINTER
ASSIST
1114101
PRINTER
ASSIST
4119111 -001
PRINTER
ASSIST
6223201
PRINTER
ASSIST
1114101
PRINTER
ASSIST
4119111 -001
REED & GRAHAM, INC 4819111 -001
REED & GRAHAM, INC 4119111 -001
REED & GRAHAM, INC 4119111 -001
REED & GRAHAM, INC 4119111 -001
ROBERT DOWNS 1114101
ROBERT LAPCEVIC 1114101
ROSS RECREATION EQUIPMEN 4329213 -001
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
SAN JOSE WATER COMPANY
6246202
1115301
1115301
2495302
2555302
2715302
2545302
2775302
2535302
2445302
2475302
2745302
2435302
1115301
- - - -- DESCRIPTION
PED LIGHTING - VILLAGE
REIMB CALPER SVC PYMT
VEHICLE MAINTENANCE
FACILITIES SUPPLIES
SIDEWALK IMPROVEMENT
BLUE PRINT SVC /SUPPLY
BLUE PRINT SVC /SUPPLY
BLUE PRINT SVC /SUPPLY
BLUE PRINT SVC /SUPPLY
BLUE PRINT SVC /SUPPLY
BLUE PRINT SVC /SUPPLY
ASPHALT FOR COMMUNITY
STREETS SUPPLIES
STREETS SUPPLIES
STREETS SUPPLIES
DEP REFUND TRP13 -0239
DEP REFUND TR213 -0240
PICNIC BENCHES /TABLES
BUILDINGS
PARKS /OPEN SPACE
PARKS /KERWIN 100
MANOR DRIVE
TRICIA WOODS 22.5%
BEAUCHAMPS
SUNLAND PARK
VILLAGE COMMERCIAL
SARA LEGENDS -MINA WAY
CUNNINGHAM /GLAS 77.50
KERWIN RANCH 90%
HORSESHOE 80%
CARNELIAN GLEN 20%
MEDIANS /PARKWAYS
SCC CITY MANAGERS ASSOCI 1118101 LEADER ACADEMY CABUTE
SCOTTY'S AUTOMOTIVE 6235202 VEH MAINTENANCE #107
SCOTTY'S AUTOMOTIVE 6235202 VEH MAINTENANCE FORD
32
SALES TAX
AMOUNT
0.00
55.42
0.00
810.00
0.00
605.57
0.00
66.06
0.00
33.71
0.00
450.00
0.00
140.00
0.00
140.00
0.00
140.00
0.00
271.67
0.00
271.67
0.00
271.66
0.00
1,235.00
0.00
23,006.76
0.00
390.93
0.00
4,354.59
0.00
526.83
0.00
28,279.11
0.00
125.00
0.00
125.00
0.00
9,882.13
0.00
294.45
0.00
4,995.24
0.00
92.14
0.00
151.97
0.00
13.61
0.00
346.59
0.00
555.91
0.00
1,212.63
0.00
673.88
0.00
46.86
0.00
829.24
0.00
434.63
0.00
108.66
0.00
3,540.86
0.00
13,296.67
0.00
850.00
0.00
70.22
0.00
972.52
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 09/17/2013 CITY OF SARATOGA ACCTPA21
TIME: 11:33:17 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20130917 00:00:00.000'
ACCOUNTING PERIOD: 3/14
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT - - - - --
TOTAL
CHECK
11111
123871
09/17/13
137
11111
123872
09/17/13
500
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
11111
123873
09/17/13
154
TOTAL
CHECK
11111
123874
09/17/13
149
11111
123875
09/17/13
160
11111
123876
09/17/13
236
11111
123877
09/17/13
884
11111
123878
09/17/13
336
11111
123879
09/17/13
389
11111
123880
09/17/13
976
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
11111
123885
09/17/13
391
- - -- VENDOR - - -- --- - - - - -- BUDGET UNIT
SECURETECH FENCE SYSTEM, 6246202
SHABTAI AND EILEEN EVAN 1114101
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 4119152 -002
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SIERRA DISPLAY INC 4119111 -001
SIERRA PACIFIC TURF SUPP 1115301
SOLECTRIC ELECTRICAL 1115301
STAPLES CONTRACT & COMME 1112101
TLC ADMINISTRATORS 1113301
U SAVE ROCKERY 4119111 -001
URBAN TREE MANAGEMENT IN 1115301
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
US BANK PURCHASING CARD
6246202
6246202
6246202
1116101
1116101
1116101
1116101
1116101
6118401
6118401
6118401
1111101
4129281 -002
1111201
1111201
33
- - - -- DESCRIPTION
FENCE REPAIR CORP YARD
DEP REFUND TRP13 -0237
CTY ATTN WESTLAW
CTY ATTN CODE ENFORCE
CTY ATTN REIMB EXP
CTY ATTN REC /RSK MGMT
CTY ATTN REV CONTRACT
CTY ATTN CITY CLERK
GEN LGL SVC COM DEV
GEN LGL SVC CITY CLRK
CODE ENFORCE LITIGATE
DEFEND CITY
QUITO ROAD BRIDGES
CTY ATTN COM DEV
CTY ATTN CITY COUNCIL
CTY ATTN PUBLIC WORKS
CTY ATTN CITY MGR
LED STRING LIGHTS
PARKS SUPPLIES
LANDSCAPE REPAIRS
OFFICE SUPPLIES
125 ADMIN FEES 9/13
STREETS SUPPLIES
COMPOST AT BLANEY
THEATER MAST PLN MTG
THEATER MAST PLN MTG
THEATER MAST PLN MTG
PLUG & PAY
PLUG & PLAY
EXCURSION TICKETS
EXCURSION TICKETS
EXCURSION TICKETS
CAJPA CONF LODGING
CAJPA CONF ATTENDANCE
PARMA CONF REG
POSTAGE
HISTORICAL BOOKS
SWANK MOTION PIC LIC
SWANK MOTION PIC LIC
SALES TAX
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
AMOUNT
1,042.74
1,075.00
125.00
64.91
1,380.40
11.58
933.80
40.60
3,207.40
140.40
- 240.50
45.00
7,632.33
2,175.80
6,008.80
1,360.10
466.90
385.70
23,613.22
aim
190.32
142.50
77.07
175.00
132.13
375.00
5.00
85.28
82.30
15.00
15.00
1,000.00
1,000.00
4,075.00
123.17
300.00
450.00
15.19
21.00
271.00
171.00
SUNGARD PUBLIC SECTOR PAGE NUMBER:
DATE: 09/17/2013 CITY OF SARATOGA ACCTPA21
TIME: 11:33:17 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20130917 00:00:00.000'
ACCOUNTING PERIOD: 3/14
FUND
- 009 -
DISBURSEMENT FUND
CASH ACCT
CHECK NO
ISSUE DT
--------
- - -
- -- VENDOR - - -- ---
- - - - --
BUDGET UNIT
- - - -- DESCRIPTION - - - - --
SALES TAX
AMOUNT
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1111201
SWANK MOTION PIC LIC
0.00
221.00
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1111101
MOVIE NIGHT EQUIPMENT
0.00
689.33
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
TRIP SUPPLIES
0.00
12.15
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
GREAT GETAWAY LUNCH
0.00
24.42
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
CAMP SUPPLIES
0.00
127.14
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
CAMP TRIP
0.00
144.00
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
CAMP TRIP
0.00
85.05
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
CONSTANT CONTACT
0.00
85.00
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
SUMMER CAMP
0.00
79.86
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
GREAT GET -AWAY DEP
0.00
283.00
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
CAMP FIELD TRIP
0.00
149.90
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
CAMP FIELD TRIP
0.00
500.00
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
SUMMER CAMP SNACKS
0.00
121.06
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
SUMMER CAMP SNACKS
0.00
44.13
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
OFFICE SUPPLIES
0.00
82.25
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
CAMP SUPPLIES
0.00
30.41
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
CAMP SUPPLIES
0.00
32.29
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
OFFICE SUPPLIES
0.00
11.94
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
CAMP FIELD TRIP
0.00
173.75
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
RET FIELD TRP PYMNT
0.00
- 25.00
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
CRAFT SUPPLIES
0.00
5.42
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1116101
CAMP SNACKS
0.00
64.26
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1118101
ICMA MEMBERSHIP
0.00
150.00
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1112101
MMANC MEMBERSHIP
0.00
65.00
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1111101
OFFICE SUPPLIES
0.00
2.90
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1111201
PC STUDY SESSION
0.00
147.79
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1111201
PC STUDY SESSION
0.00
4.99
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1114201
CR CA BLDG CODE DUES
0.00
- 215.00
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1111201
PC STUDY SESSION
0.00
10.94
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1111201
PC STUDY SESSION
0.00
89.83
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1114201
OFFICE SUPPLIES
0.00
219.65
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1112101
SUBSCRIPTION
0.00
191.10
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1112101
MEETING
0.00
24.40
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1112101
MEETING
0.00
24.85
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1112101
OFFICE SUPPLIES
0.00
16.28
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
1111101
COUNCIL MEETING
0.00
270.72
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
446.04
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
10.84
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
PAINT SUPPLIES
0.00
327.75
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
60.46
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
178.19
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
217.48
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
78.85
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
276.95
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
65.08
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
70.92
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
PAINT SUPPLIES
0.00
99.48
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
43.37
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
81.73
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
13.04
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6128501
WELLNESS MTG SNACKS
0.00
18.67
11111
123885
09/17/13
391
US
BANK
PURCHASING
CARD
6128501
WELLNESS PROMOTION
0.00
1,000.00
34
SUNGARD PUBLIC SECTOR PAGE NUMBER: 6
DATE: 09/17/2013 CITY OF SARATOGA ACCTPA21
TIME: 11:33:17 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20130917 00:00:00.000'
ACCOUNTING PERIOD: 3/14
FUND - 009 -
DISBURSEMENT FUND
CASH
ACCT CHECK NO
ISSUE DT
--------
- - - - -- VENDOR - - -- ---
- - - - --
BUDGET UNIT
- - - -- DESCRIPTION - - - - --
SALES TAX
AMOUNT
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1114201
OFFICE SUPPLIES
0.00
225.42
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
6.41
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1115201
OFFICE SUPPLIES
0.00
57.33
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1115301
POSTAGE
0.00
1.72
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1117102
EOC CAMERA
0.00
283.39
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
6223201
ON -LINE BACK UPS
0.00
131.95
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1117102
CR FOR RET CAMERA
0.00
- 283.39
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1117102
EOC CAMERA
0.00
307.47
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1117102
2 EOC CAMERAS
0.00
600.00
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1117102
CHARGERS VIDEO /CAMERA
0.00
239.85
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1117102
3 EOC CAMERAS
0.00
900.00
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
6223201
BLUETOOTH SPEAKER
0.00
152.59
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
6223201
IPAD CASE COVER
0.00
4.36
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
6246202
THEATER MAST PLAN MTG
0.00
12.15
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
6246202
THEATER MAST PLN MTG
0.00
16.98
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
6246202
THEATER MAST PLN MTG
0.00
46.32
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1112101
ROTARY
0.00
170.00
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
6235202
EPA ANNUAL FEE
0.00
150.00
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1115201
TCSA CONFERENCE
0.00
325.00
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1115201
STREETS SUPPLIES
0.00
55.14
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1115201
SAFETY GLASSES
0.00
413.42
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1115201
SAFETY GLASSES
0.00
213.50
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1115301
PARKS SUPPLIES
0.00
30.29
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1115301
PARKS SUPPLIES
0.00
32.58
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1115301
PARKS SUPPLIES
0.00
45.52
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1116101
GREAT GETAWAY TRIP
0.00
2,043.04
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1116101
SUMMER STAFF MEETING
0.00
66.07
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1116101
SUMMER EVAL MEETING
0.00
17.50
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
1116101
SUMMER EVAL MEETING
0.00
8.22
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
6246202
FACILITIES SUPPLIES
0.00
34.78
11111
123885
09/17/13
391
US BANK
PURCHASING
CARD
6246202
PAINT SUPPLIES
0.00
25.82
TOTAL
CHECK
0.00
20,896.03
11111
123886
09/17/13
395
VERIZON
WIRELESS
1115301
PARKS
0.00
129.63
11111
123886
09/17/13
395
VERIZON
WIRELESS
1115101
GENERAL ENGINEERING
0.00
36.75
11111
123886
09/17/13
395
VERIZON
WIRELESS
6246202
BUILDING MAINTENANCE
0.00
83.07
11111
123886
09/17/13
395
VERIZON
WIRELESS
1112101
CITY MANAGER
0.00
0.22
11111
123886
09/17/13
395
VERIZON
WIRELESS
1112201
CITY CLERK
0.00
3.50
11111
123886
09/17/13
395
VERIZON
WIRELESS
1113101
FINANCE
0.00
51.78
11111
123886
09/17/13
395
VERIZON
WIRELESS
6223201
IT
0.00
59.66
11111
123886
09/17/13
395
VERIZON
WIRELESS
1114201
BUILDING & INSPECTION
0.00
36.97
11111
123886
09/17/13
395
VERIZON
WIRELESS
1114101
DEVELOPMENT SRVCS
0.00
36.97
11111
123886
09/17/13
395
VERIZON
WIRELESS
1115201
STREETS
0.00
120.74
TOTAL
CHECK
0.00
559.29
11111
123887
09/17/13
402
VISTA LANDSCAPE & MAINTE
2425302
JULY BONNET WAY
0.00
85.00
11111
123887
09/17/13
402
VISTA LANDSCAPE & MAINTE
2425302
AUG BONNET WAY
0.00
85.00
11111
123887
09/17/13
402
VISTA LANDSCAPE & MAINTE
1115301
AUG DWNTWN GARB CANS
0.00
85.00
11111
123887
09/17/13
402
VISTA LANDSCAPE & MAINTE
1115301
JULY DWNTWN GARB CANS
0.00
85.00
11111
123887
09/17/13
402
VISTA LANDSCAPE & MAINTE
2535302
JULY LEGENDS LLA
0.00
165.00
11111
123887
09/17/13
402
VISTA LANDSCAPE & MAINTE
2535302
AUG LEGENDS LLA
0.00
165.00
11111
123887
09/17/13
402
VISTA LANDSCAPE & MAINTE
1115301
AUG FOOTHILL PARK
0.00
108.00
35
SUNGARD PUBLIC SECTOR PAGE NUMBER: 7
DATE: 09/17/2013 CITY OF SARATOGA ACCTPA21
TIME: 11:33:17 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20130917 00:00:00.000'
ACCOUNTING PERIOD: 3/14
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT - - - - --
11111
123887
09/17/13
402
11111
123887
09/17/13
402
11111
123887
09/17/13
402
11111
123887
09/17/13
402
11111
123887
09/17/13
402
11111
123887
09/17/13
402
11111
123887
09/17/13
402
11111
123887
09/17/13
402
11111
123887
09/17/13
402
11111
123887
09/17/13
402
11111
123887
09/17/13
402
TOTAL
CHECK
11111
123888
09/17/13
901
11111
123889
09/17/13
981
11111
123890
09/17/13
447
11111
123890
09/17/13
447
TOTAL
CHECK
1 [0 W towi7 td,i[014Zi1i1.0r
TOTAL FUND
TOTAL REPORT
VENDOR - - -- --- - - - - -- BUDGET UNIT
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
WAXIE SANITARY SUPPLY 6246202
WHITE CAP CONSTRUCTION S 4119111 -001
ZEE MEDICAL SERVICE 1115201
ZEE MEDICAL SERVICE 1115301
36
DESCRIPTION
JULY FOOTHILL PARK
JULY HISTORICAL PARK
AUG HISTORICAL PARK
AUG CIVIC CENTER
JULY CIVIC CENTER
JULY PROSPECT CENTER
AUG PROSPECT CENTER
AUG RAVENWOOD PARK
JULY RAVENWOOD PARK
JULY EL QUITO PARK
AUG EL QUITO PARK
JANITORIAL SUPPLIES
STREETS SUPPLIES
FIRST AID SUPPLIES
FIRST AID SUPPLIES
SALES TAX AMOUNT
0.00
108.00
0.00
175.00
0.00
175.00
0.00
755.00
0.00
755.00
0.00
433.00
0.00
433.00
0.00
85.00
0.00
85.00
0.00
162.00
0.00
162.00
0.00
4,106.00
0.00
104.26
0.00
281.53
0.00
94.70
0.00
94.70
0.00
189.40
0.00
588,489.24
0.00
588,489.24
0.00
588,489.24
SARATOGA CITY COUNCIL
MEETING DATE: October 2, 2013 AGENDA ITEM:
DEPARTMENT: Community Development CITY MANAGER: Dave Anderson
PREPARED BY: Christopher Riordan, AICP DIRECTOR: James Lindsay
SUBJECT: Annual City Code Update
RECOMMENDED ACTION:
Waive the second reading and adopt the proposed ordinance.
BACKGROUND:
On September 18, 2013, the City Council opened and conducted a public hearing, introduced the
ordinance, and voted to place the ordinance for second reading and adoption on consent.
Prior to recommending approval the City Council directed staff to make the following two
modifications to the ordinance.
City Code Section 15- 06.685 Subterranean Structures - The City Council directed that
Subterranean Structures should count as 50% in the calculation of a sites allowable impervious
area instead of 100 %. The ordinance text has been modified to reflect this change.
City Code Section 15- 65.025 Summary table of thresholds — The City Council directed that the
thresholds applicable to the involuntary damage of nonconforming structures be clarified to state
that when damage exceeds 75 percent of the valuation of the entire structure that the
reconstruction be subject to review by the Planning Commission. The ordinance text has been
modified to reflect this change.
The attached ordinance reflects the City Council's modifications, the Planning Commission's
recommendations regarding Chapter 15 (Zoning) and staff recommendations concerning other
provisions of the City Code.
REPORT SUMMARY
The following table summarizes the proposed changes to the Code.
Chapter 4 Amendments Regarding Taxicabs
Topic
Current Approach and Problem
Proposed Changes
1. Taxicab
The City Code currently imposes numerous
Staff is proposing to revise the rules to
Regulation
requirements on taxicab operators in the City.
allow operation of any taxicab that has
The City does not have a program in place to
received a permit from another city or
carry out the permit processing required. The
county as long as the city or county
City has not received complaints regarding
permit system complies with applicable
37
Topic
Current Approach and Problem
Proposed Changes
2. Hearings with
taxicab operators and therefore has not
state laws. The ordinance retains the
the Animal Control
prioritized enforcement of this Article of the
definition of taxicab from the current
Officer
Code.
State regulatory system
Chapter 7 Amendments Regarding Animal Control Hearings and Outdoor Music Permits
Topic
Current Approach and Problem
Proposed Changes
2. Hearings with
Section 7- 20.120(a) states that the deadline for
Staff is proposing to revise the notice of
the Animal Control
a hearing with the City's Animal Control
hearing requirements (Section 7-
Officer
Officer concerning the impoundment of an
20.120(c)) to set the hearing within 7
animal shall occur within seven days after
business days of a request and state that a
receipt of a hearing request. This timing
hearing shall occur four days after the
5. "Kitchen"
deadline could mean that a hearing would
Animal Control Officer has mailed or
Definition
have to occur on a weekend day or a holiday.
hand delivered a hearing notice to the
used for the cooking and preparation of food.
animal owner or person requesting such
This definition could define a kitchen as any
hearing.
3. Outdoor Music
Section 7- 30.090(b) [Outdoor Music Permits]
The expiration date of City Code Section
Permits
expires on November 1, 2013. Staff is
7- 30- 090(b) is being extended to April 1,
Definition
currently preparing updates to the Noise
2014.
Element and Noise Ordinance to present to the
included in Net Site Area.
Planning Commission and City Council. The
City Council is expected to review these
updates in January 2014.
Chapter 15 (Zoning) Amendments
Topic
Current Approach and Problem
Proposed Changes
4. Health/Fitness
The list of proposed amendments includes the
A definition of Health/Fitness Centers has
Center
addition of specific parking requirements for
been added as Section 15- 06.331.
Health/Fitness Centers. The City Code does
not currently have a definition of
Health/Fitness Centers.
5. "Kitchen"
City Code Section 15 -06 -400 defines a
Proposed modifications include
Definition
"Kitchen" as "a room designed, intended or
expanding the definition of "kitchen" by
used for the cooking and preparation of food.
adding the requirement that either a 220
This definition could define a kitchen as any
volt outlet or a natural gas connection for
room in a house with a sink and or microwave.
a cooking appliance be available.
6. "Site"
City Code Section 15- 06.620(a)(5) "Site"
Staff is proposing to remove the current
Definition
states that areas of a site designated as Mrf on
reference to "Mrf' as being an area that is
the City's Ground Movement Potential Map
included in Net Site Area.
are included in the definition of Net Site Area.
The Mrf designation was eliminated during the
recent update to the Ground Movement Safety
Map.
W
Topic
Current Approach and Problem
Proposed Changes
7. Medical and
The "Medical Office" definition in City Code
Staff is proposing to modify the definition
Professional Office
Section 15- 06.480(c) applies to all doctors and
of Professional Office so that it includes
Definitions
dentists including similar practitioners of
therapists and healing arts professionals
medical and healing arts for humans. Medical
and other similar providers as a permitted
Offices are listed as a conditionally permitted
use in the C -N and C -V commercial
use in both the C -N and C -V commercial
zoning districts.
zoning districts and are considered such due to
the potential for the creation of medical waste,
odors, or noise. However, therapists,
chiropractors, and similar professionals meet
their clients in office type settings more
similar in nature to a professional office, have
a low probability of creating a "nuisance" but
are still defined as a Medical Office and
required to obtain a Use Permit in the C -N and
C -V zoning districts.
8. Santa Clara
The City Code references a specific date as the
Remove the current effective date of
National Pollution
most current policies adopted by the Santa
October 17, 2001 from the City Code and
Discharge
Clara Valley Urban Runoff Pollution
instead refer to the "current" policies of
Elimination System
Prevention Program. This program is often
the Santa Clara Valley Urban Runoff
updated which make it impractical to include a
Pollution Prevention Program.
date reference in the code.
9. Subterranean
The City Code does not include a definition
Section 15- 06.685 "Subterranean
Structures
for subterranean structures such as wine
Structures" would be added to the City
cellars when they are located outside the
Code which includes development
footprint of an existing structure.
standards for such structures. This type of
use would not count as Floor Area but
would be counted as 50% in the total
allowable site coverage.
10. Design Review
Article 15 -44 "Wireless Telecommunications
Staff is proposing to modify all applicable
Code Cross-
Facilities" was added to the City Code in
areas of the code to change references
References for
November 2012. This Article includes Design
requiring Design Review to Article 15 -44
Antenna Facilities
Review Findings that were previously
for all antenna facilities operated by a
included in Article 15 -46. Certain sections of
public utility for transmitting and
the City Code incorrectly state that Design
receiving cellular and other wireless
Review is required under Article 15 -46 and
communications.
not Article 15 -44.
11. Updates to the
City Code Sections 15- 13.050 (Hillside
Staff is proposing to modify City Code
City's Ground
Residential) and 15- 20.050 (Residential Open
Sections 15- 13.050 and 15- 20.050 to be
Movement
Space) limits the location of Building Sites
consistent with changes to the updated
Potential Map
within particular geologic hazard designations
Safety Element of the General Plan.
as depicted on the City's Ground Movement
Potential Map. Some of these designations are
not consistent with recent changes to the
City's Safety Element of the General Plan.
12. Exterior Side
The minimum side setback area for lots in the
Staff is proposing to modify City Code
Setbacks for Lots
Hillside Residential zoning district is 20 feet
Section 15- 30.090(2) to clarify that the
Zoned Hillside
with no mention of an exterior side setback.
interior side setbacks are 20 feet and the
Residential
The minimum exterior side setback for vacant
exterior side setbacks are 25 feet which
lots and lot created after May 18, 1992 is 25
would be consistent with the minimum
39
Topic
Current Approach and Problem
Proposed Changes
feet which is inconsistent with lots that are not
side setback for vacant lots in the HR
vacant.
zoning district.
13. Temporary
City Code Section 15- 30.060(d) (Signs
Section 15- 30.060(d) would be modified
Special Event Signs
allowed in any zoning district without a sign
thereby removing the statement that there
permit) states that there is a limit on the
be no more than eight temporary signs per
number and size of temporary special event
event and no individual sign shall exceed
signs that are included with a City issued
ten feet in height and sixty square feet in
Special Event Permit. Not all temporary
area.
events are similar in scope and size and staff
would like the flexibility to regulate the
number and size of temporary special event
signs during the Special Event Permit process.
14. Parking
The City Code does not include off - street
Section 15- 35.0300) "Schedule of off -
Requirements for
parking requirements for health/fitness centers
street parking spaces" would be added to
Health/Fitness
such as gyms. The existing parking
the City Code specifying that the off -
Centers and
requirement for "clubs ", such as country clubs,
street parking requirements for
modifications to the
is too restrictive and is not directly applicable
Health/Fitness Centers would be one
parking ratio for
to health/fitness centers.
space for each 150 square feet of gross
multi - family
floor area.
developments per
The adopted 2007 -2014 Housing Element
the 2007 -2014
included Policy Action 4 -1.9 that the City
A definition of Health/Fitness Center has
Housing Element.
would consider modifications to the parking
been added as Section 15- 06.331.
ratio for multi - family dwellings to encourage
the development of affordable housing.
Section 15- 35.030(c) would be modified
to state that for one - bedroom dwelling
units and for housing developments
occupied exclusively by students or
seniors, the required parking would be
one space within a garage for each
dwelling unit plus one -half additional
space on site.
15. Administrative
Code Section 15- 45.065 includes the
Code Section 15- 45.065 would be
Design Review of
requirements for residential building
modified to state that Administrative
Major Residential
construction to qualify for Administrative
Design Review would be required for
Additions
Design Review. Staff would like to clarify the
"Any work that would expand the floor
text of the existing requirements so that they
area by over fifty percent" or "Any work
are easier to comprehend by the general public
that would modify the footprint by over
and easier to administer by Staff .
fifty percent." References to the removal,
replacement, or reconstruction of
structural elements would be removed.
16. Decreasing the
Code Section 15- 45.070(a)(2) specifies that a
Modify Section 15- 45.070(a)(2) to
minimum setback
boundary survey is required if new
require that a boundary survey is required
requiring the
construction is three feet or closer to a
if construction is proposed two feet or
preparation of a
required setback area. The building
closer to a required setback area.
boundary survey
department requires a setback certificate from
and clarifying when
a licensed land surveyor prior to foundation
Clarify that cross sections are required for
cross sections are
construction.
all projects regardless of location.
required.
The City's development application checklist
W
Topic
Current Approach and Problem
Proposed Changes
requires that all projects include architectural
cross sections. The City code states that cross
sections are only required on hillside lots.
17. Timing for the
Code Section 15- 45.075(b) includes the
Code Section 15- 45.075(b) would be
installation of story
requirements for the installation of "story
modified to state that "story poles" are to
poles and removal
poles" and does not specifically state the
be installed "no later than three working
of height
timing requirements for their installation.
days prior to advertising the public
certification
hearing" or in the case of Administrative
requirement
Code Section 15- 45.075(c) requires the
Design Review applications, "no later
mandatory submission of a letter signed by the
than three working days prior to the
project surveyor or civil engineer certifying
Notice of Intent to Approve."
the accuracy of the story poles. The cost to
prepare this letter can add additional financial
Code Section would be modified to state
costs to the applicant and may not be required
that story pole height certification letters
unless the height accuracy of the story poles is
would be required for projects 24 feet or
in question.
taller in height or when requested by the
Community Development Director or
designated representative.
18. Replacement of
Code Section 15- 45.100 allows structures that
Code Section 15- 45.100 (Replacement of
destroyed
have been destroyed by fire, etc to be rebuilt
Destroyed Nonconforming Structures)
nonconforming
with their previous non - conforming setbacks
would be eliminated.
structures.
and floor area. The material is this section is
repeated in Code Section 15 -65.70 thereby
making Section 15- 45.100 superfluous.
19. Number of
The City Code limits the number of wood
Section 15- 48.030 would be modified to
Fireplaces per Lot
burning fireplaces to one per structure and one
state that only one wood - burning fireplace
per dwelling unit in multi - family projects.
would be permitted per lot instead of one
Both a single - family dwelling and a detached
per structure. Multi- family projects could
guest house can have a wood burning fireplace
continue to have one fireplace per
and there is no limit on the number of wood
dwelling unit.
burning fireplaces that can be located outside
of a structure (i.e. outdoor fireplaces) thereby
These modifications would have no effect
allowing wood burning fireplaces to
on wood burning devices used for the
proliferate.
preparation of food (e.g. wood burning
ovens and outdoor barbeques)
20. Tree Removal
The tree regulations which include the criteria
Section 15- 50.080(a)(10) would be added
Permits and Solar
for the approval of a tree removal permit
which adds a new criterion for approving
Panels
(Code Section 15- 50.080) do not currently
a tree removal permit when the tree
state that the City Arborist may approve a tree
proposed for removal interferes with the
removal permit for a tree that interferes with
installation and efficient operation of
the installation or efficient operation of solar
solar panels.
panels.
41
Topic
Current Approach and Problem
Proposed Changes
21. Repair or
Code Section 15- 65.020 defines the type of
To provide consistency to the definitions
Alteration of
repairs or maintenance that may be performed
of both minor or major repairs and
Nonconforming
on nonconforming structures. The current
alteration, references to construction cost
Structures
definition of both major and minor repairs and
would be removed to be replaced with
additions requires evaluations of the estimated
construction valuation.
cost of construction of the nonconforming
structure that is subject to the work.
The definition of Reconstruction would
include any work that would expand the
When calculating building permit fees the
floor area by over 50% or modify the
Building Department considers a projects
footprint by over 50 %. The summary
valuation and not cost. Using the term
table contained in Code Section 15-
"valuation" when considering the extent of
65.025 would also be modified to include
repair or alteration to nonconforming
the revised definitions.
structures would provide consistency.
The definition of "reconstruction" has been
difficult for staff and the public to interpret as
it requires evaluations of the estimated cost of
construction and not the extent of the work.
22. Nonconforming
Code Section 15- 65.070 allows reconstruction
The update allows reconstruction up to
Structures
of nonconforming structures destroyed by fire,
75% of the construction valuation subject
destroyed by
etc to previous configuration. The current
to required permits and specified
natural disasters
standards limit such reconstruction only when
standards and would allow reconstruction
such as fire.
at least 25% of the construction valuation of
exceeding 75% of the valuation of the
the structure remains. This has made it
structure subject to review by the
difficult for residents to obtain homeowners
Planning Commission provided that in
insurance.
both cases the reconstruction does not
exceed the structure's pre - damaged first
and second story footprint.
23. Required
When the minimum residential side setback is
Section 15- 80.030(b)(2) would be
setbacks for
more than ten feet, Code Section 15-
modified by inserting the word "interior"
accessory pool
80.030(b)(2) states that accessory pool
to clarify required side setbacks for pool
equipment
equipment may be located within a side
equipment.
setback area and ten feet from the side lot line.
The Code does not state if the minimum side
setback is the "interior" setback or the
"exterior" street side setback.
24. Definition of
The definition of tobacco product created in
The definition of Tobacco Product
Tobacco Product
2010 for Article 11 -15 — "Tobacco Free
contained in Code Section 15- 80.130(3)
Recreation areas" is not consistent with the
would be modified to match the definition
definition of Tobacco Product contained in
of Tobacco Product contained in Code
City Code Section 15- 80.130(2). Both
Section 11- 15.010.
definitions should be consistent.
42
Topic
Current Approach and Problem
Proposed Changes
25. Basements —
City Code Section 15- 80.035 requires all
Code Section 15- 80.035(d) would be
Geotechnical
basements and basement additions to obtain
modified to only require that basement
Review and
Geotechnical Clearance from the City
and basement additions receive
Lightwells
Geologist. However, not all areas of the City
Geotechnical Clearance from the City
are subject to geotechnical hazards and such a
Geologist if they are located in an area as
review is not always necessary. The Building
identified on the City's Ground
Department will still require the clearance of a
Movement Potential Map has being
licensed soil engineer prior to issuance of a
located in an area with significant
28. Ground Movement
building permit.
potential for ground movement.
Potential Maps
Lightwells are not permitted to encroach into a
The code includes a list of architectural
required setback area which makes it
features that can encroach into setbacks.
sometimes difficult to construct basements on
The modification would allow lightwells
narrow lots. The definition of lightwell limits
to have the same setback encroachments
the width to four feet which is too restrictive if
as fireplaces and would remove the width
all other standards are being met.
limits from the definition.
26. State Density
City Code Section 15- 81.040 makes reference
The amendment (1) deletes a reference to
Bonus
to the Planned Community District which no
the planned community district which no
longer exists in the City Code. The Code is
longer exists and (2) brings the code into
not in compliance with State law requiring the
conformance with State law (Government
City Council to consider the City's means of
Code 65915(d)(3)) which requires that the
compliance with State density bonus
City Council consider the City's means of
requirements.
compliance with State density bonus
requirements.
Chapter 16 (Building Regulations) Amendments
Topic
Current Approach and Problem
Proposed Changes
27. Build it Green
The Community Development
Section 16- 47.020 would be updated to
Department has substituted the Build it
remove references to Build it Green
Green "GreenPoint Rated" rating system
for development projects as referenced in
City Code Section 16- 47.020 with the
California Green Standards Code
(CalGreen) and requires projects to
comply with all mandatory measures.
28. Ground Movement
The City recently updated the Safety
Staff is proposing to modify Article 16 -65 to
Potential Maps
Element of the General Plan which
be consistent with changes to the updated
included updates to the Ground
Safety Element of the General Plan.
Movement Potential Map. Article 16 -65
(Ground Movement Potential Maps)
includes definitions and designations
which are not consistent with these
recent changes to the Safety Element.
The Code amendments above are implemented by the attached Ordinance (Attachment 1).
43
ENVIRONMENTAL DETERMINATION:
The proposed ordinance is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to CEQA Guideline section 15061(b)(3). CEQA applies only to projects
which have the potential of causing a significant effect on the environment. Where it can be seen
with certainty that there is no possibility that the activity in question may have a significant effect
on the environment, the activity is not subject to CEQA. In this circumstance, Staff is
recommending amendments to the existing City Code and related sections; the amendments and
additions would have a de minimis impact on the environment.
FISCAL IMPACT(S):
There are no negative fiscal impacts associated with the approval of the proposed ordinance and
resolution.
ALTERNATIVE ACTION(S):
None
FOLOW UP ACTIONS(S):
As directed.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
A notice of the public hearing on this agenda item was published in the Saratoga News on
September 6, 2013. Pursuant to Government Code 54954.2, this item was properly posted as a
City Council agenda item and was included in the packet made available on the City's website in
advance of the meeting. A copy of the agenda packet is also made available at the Saratoga
Branch Library each Monday in advance of the Council meeting.
ATTACHMENTS:
1. Ordinance Amending City Code
..
Attachment I
ORDINANCE
AN ORDINANCE AMENDING CHAPTERS 4, 7, 15 AND 16
OF THE SARATOGA CITY CODE
THE CITY COUNCIL OF THE CITY OF SARATOGA HEREBY ORDAINS AS FOLLOWS:
Findings
The City of Saratoga wishes to amend certain sections of the City Code in order to remedy
internal ambiguities, clarify existing requirements, codify staff interpretations, omit
redundant terms and provisions, and amend grammatical and other errors.
2. Certain updates in this ordinance affect provisions of the City's zoning regulations in
Chapter 15 of the Code. These amendments were considered by the Planning Commission
of the City of Saratoga during a July 23, 2013 Study Session and after a duly noticed public
hearing on August 28, 2013, the Planning Commission recommended adoption of the
updates to Chapter 15.
3. Section LA of this ordinance presents amendments to Chapter 4 (Business Regulations)
concerning taxicabs. Section LB presents amendments to Chapter 7 (Health and Sanitation)
concerning Hearings on Animal Impoundment and Noise Exception Permits. Section 1.0
includes various amendments to Chapter 15 (Zoning). Section 1.D includes amendments to
Chapter 16 (Building Regulations).
4. The City Council of the City of Saratoga held a duly noticed public hearing on September
18, 2013, and after considering all testimony and written materials provided in connection
with that hearing introduced this ordinance and waived the reading thereof.
Therefore, the City Council hereby amends the City Code as follows:
Section 1. Adoption.
The Saratoga City Code is amended as set forth below. Text to be added is indicated in bold double -
underlined font (e.g., bold double- underlined) and text to be deleted is indicated in strikeout font (e.g.,
str-ikee ). Text in standard font is readopted by this ordinance. Text in italics (e.g., italics) is
descriptive only and is not part of the amendments to the City Code.
A. Amendments to Chapter 4
Amendment to Taxicab Regulations
4- 40.010 - Definitions.
For the purposes of this Article, the following words and phrases shall have the meanings
respectively ascribed to them by this Section, unless the context or the provision clearly requires
otherwise:
45
Attachment 1
(a) Call box means a plaee along side a street or elsewhere,
ptiblie eeffvenienee and neeessity has been au*ofized by the City to install a telephone of eal
fof the taking of ealls and the dispatehing of taxieabs.
Gotmeil, authorizing the holder- thereof to eenduet a twdeab business in the City.
(d) Driver's pefmit means the individtial pefmit r-eqtiir-ed by this Aftiele to be eaffied by every
dr-ivef of eaeh taxieab, in addition to the eeffifieate required by the evffier.-.
(e) Taxicab means a motor vehicle regularly engaged in the business of carrying passengers for
hire, designed for carrying not more than eight persons excluding the driver
eapaeity of less than nine persons, not operated over a fixed route, and the destination and route of
which are under the control of the passenger or passengers being carried therein.
(f) Taximeter- means a meehanieal instnament or- deviee byw-hieh the ehar-ge for- hire of a tax
> >
upon w-hieh the fme is based.
(g) Taxi stand means a p4he plaee along side the ew-b of the s4eet ar- elsewhere, designated by
the City as „ taxi zone and r-eserved o eltis yely for- the , of tax , abs
4- 40.020 - r'^'te Business license and driver's permit.
(a) No person shall operate a taxicab, or permit a taxicab owned or controlled by that person
him to be operated, within the City without first having
obtained a valid permit under a permitting program of any county or any other city. whose
ordinance complies with California Government Code section 53075.5 and all applicable state
and federal laws. ,
owner- thereof-, and a drilver-'s permit to the dr-iver- thefeef-, and tmiess siieh eei4ifiea4e and pefmit shall
be in full for-ee and eff ..t
(b) Any person desiring to operate a taxicab in the City
the pr-ovisio s of this "#iele shall also apply for and obtain a business license pursuant to this Code.
Affiele . No such business
license shall be issued unless and until the applicant has first obtained a valid eet4ifiea4e ermit
under this Article.
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(e) Any suspension or- r-eveeation of an ovi%er-'s eeftifieate shall au4ofna4ieally suspend or- revoke
al! dr-ivefs'pefmits issued on the basis of sueh eer-tifteate.
4 40.110 Taxi stands.
The Gity Gotineil shall, ffom tifne to time, establish twEi stands by ordinance of by r-esokition in
sueh plaee or- plaees "on the stfeets of the City as it deems neeessafy fOf the use of ta*ie
operated in the City, w-hieh stands when so established may be designated as open stands or- as
elosed stands. An open stand may be oeeupied by any taxieab of any eet4ified owner-, and a elosed
stand may only be oeeupied by a taxieab of the pat4iettlar- eer-tified owner- for- w-hom stieh stan
designated -
4- 40.410M - Enforcement of Article.
The Community Services Director or the Director's designee sh a "the —"y an
responsibility to enfer-eeeaek and all of the provisions of this Ai4iele, and is authorized to inspect
and examine all taxicabs in the City to ascertain whether or not the provisions of this Article have
been and are being complied with.
4- 40.I3040 - Violations of Article; penalties.
The violation of any provision contained in this Article, or the violation of any condition of a
certificate or driver's permit issued hereunder, is hereby declared to be unlawful and shall
constitute a misdemeanor and a public nuisance, subject to the penalties as prescribed in Chapter
3 of this Code. The enforcement of this Article pursuant to Chapter 3 shall be in addition to any
proceedings conducted under '
eet4i fieate " a driver's pet: it both, pr-eeeedings ra,, Boa , „ao, Article 4 -05 of this
Chapter to revoke a business license by reason of the same violation.
7
51
Mu
. .
MIMI
(e) Any suspension or- r-eveeation of an ovi%er-'s eeftifieate shall au4ofna4ieally suspend or- revoke
al! dr-ivefs'pefmits issued on the basis of sueh eer-tifteate.
4 40.110 Taxi stands.
The Gity Gotineil shall, ffom tifne to time, establish twEi stands by ordinance of by r-esokition in
sueh plaee or- plaees "on the stfeets of the City as it deems neeessafy fOf the use of ta*ie
operated in the City, w-hieh stands when so established may be designated as open stands or- as
elosed stands. An open stand may be oeeupied by any taxieab of any eet4ified owner-, and a elosed
stand may only be oeeupied by a taxieab of the pat4iettlar- eer-tified owner- for- w-hom stieh stan
designated -
4- 40.410M - Enforcement of Article.
The Community Services Director or the Director's designee sh a "the —"y an
responsibility to enfer-eeeaek and all of the provisions of this Ai4iele, and is authorized to inspect
and examine all taxicabs in the City to ascertain whether or not the provisions of this Article have
been and are being complied with.
4- 40.I3040 - Violations of Article; penalties.
The violation of any provision contained in this Article, or the violation of any condition of a
certificate or driver's permit issued hereunder, is hereby declared to be unlawful and shall
constitute a misdemeanor and a public nuisance, subject to the penalties as prescribed in Chapter
3 of this Code. The enforcement of this Article pursuant to Chapter 3 shall be in addition to any
proceedings conducted under '
eet4i fieate " a driver's pet: it both, pr-eeeedings ra,, Boa , „ao, Article 4 -05 of this
Chapter to revoke a business license by reason of the same violation.
7
51
Attachment 1
B. Amendments to Chapter 7
2. Designation ofAnimal Control Officer and Timing ofHearing on Impoundment with the City's
Animal Control Officer
7- 20.010 - Definitions.
For purposes of this Article, the following words and phrases shall have the meanings
respectively ascribed to them by this Section, unless the context or the provision clearly requires
otherwise:
(a) Animal includes any live vertebrate creature, domestic or wild, except fish.
(b) Animal Control Officer means the Community Development Director or another City
Employee or a ent duly appointed by the City Manager to act in his behalf and
on behalf of the County Health Officer in the administration and enforcement of the animal and
rabies control laws and the provisions of this Article.
(c) Animal establishment means any commercial premises or place within the City where
animals are kept, boarded, trained, sold or groomed, including a kennel, pet shop and grooming
parlor.
(d) Animal menagerie means any place where dangerous animals are kept or maintained for any
purpose, including places where dangerous animals are boarded, exhibited, trained, or kept for hire.
(e) Animal shelter means a facility operated by a public jurisdiction or by an accredited, tax -
exempt humane organization for the purpose of impounding, harboring, selling, placing, or
destroying seized, stray, distressed, homeless, abandoned, or unwanted animals.
(f) Cat includes all domesticated felines.
(g) Commercial kennel means any person engaged in the commercial breeding of dogs or cats,
or both, for sale, individually or in litter lots; or in the boarding, training, sale or hire of dogs and/or
cats for compensation, except that animal hospitals maintained by a veterinarian licensed by the
State of California as part of the practice of veterinary medicine, animal shelters, or private kennels
shall not be considered commercial kennels.
(h) Dangerous animal means any wild, exotic, nondomestic, or venomous animal, or other
animal which because of its size, disposition, or other characteristic would constitute a danger to
persons or property.
(i) Dog includes all domesticated canines.
0) Grooming parlor means any commercial premises or place where animals are trimmed,
bathed or groomed.
(k) Health Officer means the Director of Public Health or any other person duly authorized to
act in his behalf.
M
52
Attachment 1
(1) Owner means any person who owns or exercises custody and control of an animal or who
harbors or keeps an animal for five consecutive days.
(m)Person means any individual, establishment, firm, association, organization, partnership,
trust, corporation, or company.
(n) Pet shop means an establishment operated by any person where any live animals are kept for
sale, barter or hire.
(o) Pound includes all places where impounded animals are to be confined, whether operated by
the County or by a private person under contract or agreement with the County or City.
(p) Private kennel means a person who maintains within or adjoining his or her private
residence three or more dogs over four months of age, or three or more cats over four months of age,
but no more than a combined total of five dogs and cats; such animals to be for that person's
recreational use or for exhibition in conformation shows, field or obedience trials and where the sale
of offspring is not the primary function of the kennel. The maintenance of more than two male dogs
or cats used for breeding purposes for which compensation is received, or the parturition and rearing
of more than two litters of dogs or cats in any one calendar year from the total number of females
owned or maintained by that person on the premises, shall be a rebuttable presumption that such
animals are owned or maintained for the purposes of commercial breeding; and the owner of the
premises shall be subject to the permit requirements of a commercial kennel.
(q) Quarantine means isolation of an animal in a place and manner approved by the Health
Officer.
(r) Vicious animal means any animal, except a dog assisting a peace officer engaged in law
enforcement duties, which demonstrates any or all of the following characteristics:
(1) Has attacked, without provocation, a person or domestic animal.
(2) Has chased, menaced or approached a person or a domestic animal in a threatening manner
or apparent attitude of attack, without provocation.
(3) Has a known propensity, tendency or disposition for unprovoked attack.
(4) Has been specially trained to attack persons or domestic animals or otherwise has been
trained as an attack animal.
(5) Is owned or kept in whole or in part for the purpose of animal fighting or has been trained for
animal fighting.
(s) Wild animal means any wild, exotic, undomesticated, dangerous or venomous animal,
including mammals, fowl or reptiles
9
53
Attachment 1
7- 20.120 Hearing on impoundment.
(a) Request for hearing. Any owner or person having the right to custody of an impounded
animal who wishes to challenge the impoundment shall personally deliver or mail a written request
for a hearing such that it is received by the Animal Control Officer within seventy -two hours after
the seizure and impoundment. The Animal Control Officer shall thereupon schedule a hearing to be
conducted within seven business days after his receipt of the request.
(b) Hearing initiated by Animal Control Officer. In cases where the Animal Control Officer
proposes to impound any animal, but summary seizures and impoundment is not authorized or
required under any of the provisions of this Article or State law, the Animal Control Officer may
initiate a hearing to determine whether such animal should be impounded and shall order the owner
of the animal to appear at such hearing.
(c) Notice of hearing. The Animal Control Officer shall mail or hand deliver written notice of
the time and place of the hearing to the owner or the person requesting the hearing at least €rve four
days prior to the hearing date.
(d) Conduct of hearing. At the hearing, the owner and the Animal Control Officer may be
represented by counsel, may present oral and written evidence, and may cross - examine witnesses.
Strict rules of evidence need not apply. Any relevant evidence may be admitted if it is the sort of
evidence on which responsible persons are accustomed to rely in the conduct of serious affairs. The
decision of the hearing officer shall be supported by the weight of the evidence and shall be final.
The owner shall be given written notice of the decision within fifteen days of the hearing.
(e) Owner's failure to appear at hearing. Failure of the owner to appear at the hearing on
impoundment, after being ordered to do so by the Animal Control Officer, shall constitute a
misdemeanor, subject to the punishment as prescribed in Chapter 3 of this Code. In addition, the
Animal Control Officer may immediately seize and impound the animal.
3. Noise Exception Permit
7- 30.090 - Exception permits.
(a) General noise exception permit. If the applicant demonstrates to the satisfaction of the
Director that immediate compliance with the requirements of this Article would be impractical or
unreasonable, the Director may issue a permit to allow exception from any or all of the provisions
contained in this Article, with appropriate conditions to minimize the public detriment caused by
such exceptions. Any such permit shall be for an initial term as specified by the Director, not to
exceed thirty days. Longer terms up to one hundred twenty days may be granted by the Planning
Commission.
In determining whether an exception permit should be issued and the nature and scope of any
conditions to be imposed, the Director shall consider the following factors:
(1) The level and intensity of the noise;
(2) The level and intensity of the background noise, if any;
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(3) The proximity of the noise to residential areas;
(4) The time of day when the noise occurs;
(5) The duration of the noise, and whether it is recurrent, intermittent or constant;
(6) The nature and zoning of the area within which the noise emanates or to which it is
transmitted.
(b) Outdoor music permits —CH Zoning District. This Section 7- 30.090(b) shall expire
November- 1, 2013 April 1, 2014, and thereafter outdoor music shall not be allowed in the CH
Zoning District, unless a later enacted ordinance that becomes effective on or before '`Teveffi e - 1,
21-3 April 1, 2014, deletes or extends that expiration date. An outdoor music permit may be issued
on an annual basis to a commercial establishment located within the CH Zoning District subject to
the requirements contained in this Section for the purposes of allowing the playing of acoustic and/or
amplified music outside a building. Background music does not require an outdoor music permit.
(1) Each outdoor music permit shall be subject to conditions requiring coordination and
cooperation among holders of outdoor music permits such that acoustic and/or amplified music
played outside a building at the same date and time shall be limited by blocks as described below:
a. Two events in Block One situated between 3rd Street and Saratoga Los Gatos Road separated
by at least two hundred feet.
b. One event in Block Two situated between 3rd and 4th Street.
c. One event in Block Three situated between 4th and 5th Street.
d. One event in Block Four situated west of 5th Street.
(2) Outdoor acoustic and /or amplified music is permitted at establishments holding an outdoor
music permit during the following days and times provided that it does not exceed the specified
maximum decibel levels:
a. Fridays, 5:00 P.M. to 9:00 P.M., seventy -three dbA.
b. Saturdays, 4:00 P.M. to 9:00 P.M., seventy -three dbA.
c. Sundays, 11:00 A.M. to 4:00 P.M., seventy -three dbA.
The above decibel levels shall be measured twenty -five feet from the source of the sound.
(3) The Director may condition an outdoor music permit on such other requirements that the
Director determines are necessary to protect the public health, safety or welfare.
(4) Continuing jurisdiction and permit revocation. The Director shall retain continuing
jurisdiction over each permit and may modify (by deleting or adding conditions to) or revoke an
outdoor music permit to the extent the Director deems necessary to protect the public health, safety
or welfare, or if the permit holder fails to meet any of the conditions of the permit or to adequately
address changed circumstances.
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(5) Denial of a permit. The Director may deny an outdoor music permit if the applicant has had
an outdoor music permit revoked within the past twelve months or if the applicant is not in
compliance with the City Code or a use permit issued pursuant to the City Code.
(6) Hearings and appeals from administrative decisions. Prior to denial, modification, or
revocation of a permit, the Director shall notify the applicant in writing of the intent to deny, modify,
or revoke the permit, the reasons for such intended decision, and that the applicant may within five
days after receipt of such notice file with the Director a written request for a meeting with the
Director. A determination of the Director to approve, conditionally approve, deny, modify or revoke
a permit may be appealed to the Planning Commission in accordance with the procedures set forth in
Article 15 -90 for appeals from administrative decisions and notwithstanding Section 15- 90.020, the
decision of the Planning Commission on the appeal shall be final and not subject to appeal to the
City Council.
C. Amendments to Chapter 15 Concerning Zoning Regulations
4. Health /Fitness Center De anition
15- 06.331 Health /Fitness Center.
"Health/Fitness Centers" means membership based fitness facilities, gymnasiums, athletic clubs,
and similar establishments requiring membership for access.
5. Single- Family Home Kitchen Definition
15- 06.400 Kitchen.
"Kitchen" means a room designed, intended or used for the cooking and preparation of food
which includes either a 220 volt outlet or a natural gas connection for a cooking appliance.
6 "Site" Definition
15- 06.620 - Site.
"Site" means a lot, as defined in Section 15- 06.420.
(a) Gross site area means the total horizontal area included within the property lines of a single
site.
(b) Net site area means that portion of gross site area remaining after deducting therefrom the
following:
(1) Any portion of a site within the right -of -way of an existing public or private street, road or
access easement, except an emergency access street.
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(2) Any portion of a site within the proposed right -of -way of a future street (except an
emergency access street), as shown on an approved tentative subdivision map or a recorded
subdivision map.
(3) The portion of a flag lot constituting the access corridor lying between the front lot line and
the frontage line of the corridor at the street.
(4) Any portion of a site within an easement to the Santa Clara Valley Water District.
(5) Those areas which are classified by the City Geologist as "Md ".or- "NUfi," and
(6) Any quarries, unless shown to be suitable for development, as determined by a detailed
geotechnical analysis approved by the City Geologist.
(c) Site frontage means the length of the front lot line.
(d) Site width means the horizontal distance between side lot lines, measured at right angles to
the site depth at a point midway between the front and rear lot lines, or if there is no rear lot line, at
the midway points of the intersecting side lot lines.
(e) Site depth means the horizontal distance from the midpoint of the front lot line to the
midpoint of the rear lot line, or to the most distant point on any other lot line where there is no rear
lot line.
(f) Site coverage means the percentage of net site area covered by impervious surfaces
including all structures, open or enclosed, or projections of structures.
7. Medical Office /Professional Office Definitions
15- 06.480 Office.
(a) Professional office means a use providing professional or consulting services including
therapists and healing arts professionals and other similar service providers that do not create
significant odors, noise, or medical waste.
(b) Administrative office means a use providing facilities for the conduct of management and
administrative functions of a business or other enterprise.
(c) Medical office means a use providing consultation, diagnosis, therapeutic, preventative, or
corrective personal treatment services by doctors, dentists, and similar practitioners, of ffledieal and
hea4ing afts for- humans.
8. Update National Pollution Discharge Elimination System (NPDES) References
15- 06.581 - Santa Clara Valley Urban Runoff Pollution Prevention Program, (NPDES).
"Santa Clara Valley Urban Runoff Pollution Prevention Program (NPDES)" means the current
policies and directives adopted by the Santa Clara Valley Urban Runoff Pollution Prevention
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Program, including but not limited to the National Pollutant Discharge Elimination System
(NPDES)_ efeetive oEteb°- 17, 200 1, and on file in the r,,,,.,,,.,unity DevelopmentDepartme-nt.
9. Subterranean Structures not included in floor area
15- 06.685 Subterranean Structure
"Subterranean Structure" includes a cellar, bunker, or other structure that (al is not
located beneath the building footprint of a structure; (b) does not encroach into setback areas:
and (c) is located wholly underground except for required ingress /egress, lighting and
ventilation. The floor area of subterranean structures is not counted against a property's
maximum floor area and only fifty percent of the floor area is counted against a property's
maximum site coverage.
10. Design Review Cross - Reference for Antenna Facilities in the Agriculture, Hillside Residential,
Residential Multi - Family, Professional Administrative Zoning Districts, and) Commercial Zoning
Distrirtc
15- 11.020 - Permitted uses.
The following permitted uses shall be allowed in the agricultural district:
(a) Single - family dwellings.
(b) Accessory structures and uses located on the same site as a permitted use, including barns,
farm out - buildings, storehouses, garden structures; green houses, workshops and one guest house.
(c) Raising of field crops, fruit and nut trees, vegetables, horticultural specialties and timber.
(d) Processing of products produced on the site.
(e) Home occupations, conducted in accordance with the regulations prescribed in Article 15 -40
of this Chapter.
(f) Stables and corrals for the keeping for private use of one horse for each forty thousand square
feet of net site area; provided, however, that in the equestrian zone only, one additional horse may be
permitted on the first forty thousand square feet of net site area, and an additional horse may be
permitted for each additional forty thousand square feet of net site area. All horses shall be subject to
the regulations and license provisions set forth in Section 7- 20.220 of this Code.
(g) Swimming pools used solely by persons resident on the site and their guests.
(h) The keeping for private use of a reasonable number of domestic dogs, cats and other small
mammals, birds, fish and small reptiles, subject to the regulations as set forth in Article 7 -20 of this
Code, and subject also to the following restrictions:
(1) All animals shall be kept as pets only, and not for sale, breeding, experimental or commercial
purposes.
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Attachment 1
(2) Animals shall at all times be confined to the site, unless restrained or caged and under the
direct control of the owner or person having custody of the animal.
(3) No animals shall be permitted which are vicious, poisonous, wild, dangerous, capable of
raucous outcry or other noise disturbing to the peace and quiet of the neighborhood, or otherwise
constitute a hazard to the public health, safety or welfare, and all such animals are hereby declared to
be a public nuisance.
The factors to be considered in determining whether the number of animals upon a site is
reasonable shall include, but are not limited to, the size of the site or portion thereof on which the
animals are kept; the type of animals and extent of noise, odor or other adverse impacts upon the
occupants of neighboring properties the animals may cause by their presence on the site; the
proximity of other dwelling units; the manner in which the animals are confined upon the site; and
the propensity of the animals to cause injury or damage to persons or property.
(i) Antenna facilities operated by a public utility for transmitting and receiving cellular
telephone and other wireless communications, subject to design review under Article 15- 44.15 -46..
15- 13.030 - Permitted uses.
The following permitted uses shall be allowed in the HR district:
(a) Single - family dwellings.
(b) Accessory structures and uses located on the same site as a permitted use, including garages
and carports, garden sheds, greenhouses, shade structures, recreation rooms, home hobby shops,
cabanas, structures for housing swimming pool equipment and one guest house.
(c) Raising of vegetables, field crops, fruit and nut trees and horticultural specialties, and the
processing of such products as are so raised or grown on the premises.
(d) Home occupations, conducted in accordance with the regulations prescribed in Article 15 -40
of this Chapter.
(e) Stables and corrals or the keeping for private use of not more than two horses on a site. The
minimum net site area shall be forty thousand square feet for one horse and eighty thousand square
feet for two horses, except that in the equestrian zone only, a second horse may be kept if the net site
area is at least forty thousand square feet. All horses shall be subject to the regulations and license
provisions set forth in Section 7- 20.220 of this Code.
(f) Swimming pools used solely by persons resident on the site and their guests.
(g) The keeping for private use, of a reasonable number of domestic dogs, cats and other small
mammals, birds, fish and small reptiles, subject to the regulations as set forth in Article 7 -20 of this
Code, and subject also to the restrictions and standards prescribed in Section 15- 11.020(h) of this
Chapter.
(h) Public parks, trails and other publicly owned open spaces.
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(i) Antenna facilities operated by a public utility for transmitting and receiving cellular
telephone and other wireless communications, subject to design review under Article 15 -44. 15 -46..
15- 17.020 - Permitted uses.
The following permitted uses shall be allowed in the R -M districts:
(a) Single - family dwellings.
(b) Multi- family dwellings.
(c) Accessory structures and uses located on the same site as a permitted use, including garages
and carports, garden sheds, greenhouses, shade structures, recreation rooms, hobby shops, cabanas
and structures for housing swimming pool equipment.
(d) Raising of fruit and nut trees, vegetables and horticultural specialties, not including nurseries,
greenhouses or storage of landscaping equipment, products or supplies for commercial uses.
(e) Home occupations, conducted in accordance with the regulations prescribed in Article 15 -40
of this Chapter.
(f) Swimming pools used solely by persons resident on the site and their guests.
(g) The keeping for private use of a reasonable number of dogs, cats and other small mammals,
birds, fish and small reptiles, subject to the regulations as set forth in Article 7 -20 of this Code, and
subject also to the restrictions and standards prescribed in Section 15- 11.020(h) of this Chapter.
(h) Antenna facilities operated by a public utility for transmitting and receiving cellular
telephone and other wireless communications, subject to design review under Article 15- 44.45-
46
15- 18.020 - Permitted uses.
The following permitted uses shall be allowed in a P -A district, unless a use involves the
operation of a business providing direct customer service (including, but not limited to, conducting a
delivery service) on -site between the hours of 1:00 A.M. and 6:00 A.M., in which event such use
may be allowed upon the granting of a use permit pursuant to Article 15 -55 of this Chapter:
(a) Professional, administrative and medical offices.
(b) Financial institutions.
(c) Accessory structures and uses located on the same site as a permitted use.
(d) Parking lots which comply with the standards for off - street parking facilities as set forth in
Section 15- 35.020 of this Chapter.
(e) Temporary seasonal Christmas tree and pumpkin sales on a site not less than nine and one -
half acres in size.
(f) Antenna facilities operated by a public utility for transmitting and receiving cellular
telephone and other wireless communications, subject to design review under Article 15 -44. 15-46
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Attachment 1
15- 19.020 - General regulations.
The following general regulations shall apply to all commercial districts in the City:
(a) Permitted uses. The following permitted uses shall be allowed in any commercial district,
unless a use involves the operation of a business providing direct customer service (including, but
not limited to, conducting a delivery service) on -site between the hours of 1:00 A.M. and 6:00 A.M.,
in which event such use may be allowed upon the granting of a use permit pursuant to Article 15 -55
of this Chapter:
(1) Retail establishments, except restaurants, markets, delicatessens, and any establishment
engaged in the sale of alcoholic beverages.
(2) Home occupations, conducted in accordance with the regulations prescribed in Article 15 -40
of this Chapter.
(3) Parking lots which comply with the standards for off - street parking facilities as set forth in
Section 15- 35.020 of this Chapter.
(4) Accessory structures and uses located on the same site as a permitted use.
(5) Antenna facilities operated by a public utility for transmitting and receiving cellular
telephone and other wireless communications. - subject to design review under Article 15 -44.
(6) Markets with a floor area dedicated to food and drink sales that is less than or equal to
twenty -five percent of the establishment's total floor area and two thousand square feet or less.
(b) Conditional uses. The following conditional uses may be allowed in any commercial
district, upon the granting of a use permit pursuant to Article 15 -55 of this Chapter:
(1) Restaurants.
(2) Markets with a floor area dedicated to food and drink sales that is more than twenty -five
percent of the establishment's total floor area or more than two thousand square feet.
(3) Any establishment engaged in the sale of alcoholic beverages, with the exception of tasting
rooms, as provided for in Section 15- 19.050(a)(3) of this Code.
(4) Hotels and motels.
(5) Bed and breakfast establishments.
(6) Institutional facilities.
(7) Community facilities.
(8) Game arcades.
(9) Gasoline service stations on sites abutting Saratoga /Sunnyvale Road, Saratoga/Los Gatos
Road or Saratoga Avenue and accessible directly from such arterial road; provided, that all
operations except the sale of gasoline and oil shall be conducted within an enclosed structure.
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(10) Animal establishments, as defined in Section 7- 20.010(c) of this Code. All animal
establishments shall be subject to the regulations and license provisions set forth in Section 7- 20.210
of this Code.
(11) Public buildings and grounds.
(12) Public utility and public service pumping stations, power stations, drainage ways and
structures, storage tanks, transmission lines and cable television facilities.
(13) Accessory structures and uses located on the same site as a conditional use.
(14) Repealed.
(15) Tobacco retailers. All tobacco retailers (as defined in Section 15- 80.130 of this Article)
shall be subject to the permitting requirements and provisions set forth in Section 15- 80.130 of this
Article.
11. Changes to the Hillside Residential Zoning District and the Residential Open Space Zoning
District regulations with respect to the "Location ofBuilding Sites " to accommodate recent updates
to the Qty's Sa fty Element and Ground Movement Potential Map.
15- 13.050 - Development criteria.
No principal use shall be established, and no main structure shall be erected or constructed in the
HR district, nor shall any building or other permit be issued therefor, unless and until the applicant
has complied with the following development standards, which standards shall be in addition to, and
not in lieu of, any and all other development criteria and requirements set forth in Chapters 14 and
16 of this Code:
(a) Site development plan. A site development plan has been prepared and approved by the
advisory agency in accord with Section 14- 25.100 of the Subdivision Ordinance, and the physical
location of each use and structure is as set forth on such approved plan. The planting and
landscaping portion of such plan shall, insofar as is reasonably practical, provide for the retention of
existing vegetation and land formations, and shall include an erosion and sediment control element
setting forth reasonable mitigation measures in accord with the Excavating and Grading, and
Subdivision Ordinances of the City. Grading shall be representative of adjacent topography and be
an extension of natural contours insofar as reasonably practical, and shall be designed to avoid
erosion, flooding, slides and other hazards. Water, sewer and other utility services, streets and other
access routes which traverse any geologic or soils hazard shall be specifically engineered to
eliminate the risk of failure or collapse, and setbacks from hazard areas shall be in accord with the
geologic and soils investigation report and recommendations.
(b) Geologic and soils report. A preliminary combined geologic and soils investigation and
report prepared by a certified engineering geologist licensed by the State and by a registered civil
engineer qualified in soils mechanics by the State, shall be filed in conjunction with the site
development plan unless the City Geologist determines that existing information pertinent to the
subdivision or site approval makes preliminary analysis or any part thereof unnecessary. The
geologic and soils report shall fully and clearly present:
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Attachment 1
(1) All pertinent data, interpretations and evaluations based on the most current professionally
recognized soils and geologic data.
(2) The significance of the data, interpretations and evaluations with respect to the actual
development or implementation of the intended land use through the identification of any significant
geologic problems, critically expansive soils or other unstable soil condition which, if not corrected,
may lead to structural damage or future geologic problems both on and off the site.
(3) Recommendations for corrective measures deemed necessary to prevent or significantly
mitigate potential damage to the proposed project and adjacent properties or otherwise to insure safe
development of the property.
(4) Recommendations for additional investigations that should be made to insure safe
development of the property.
(c) Additional studies required. The City shall also require the following additional studies
prior to approval of a site development plan or prior to issuance of a building permit, unless the City
Geologist determines that existing information pertinent to the subdivision or the site approval
provides the same data as would have been obtained from any or all of such additional studies:
(1) Soil and foundation engineering investigation by a registered civil engineer addressing site
preparation (clearing and stripping), grading requirements (cut and fill design and construction),
pavement design, drainage (surface and subsurface), utility trench backfilling, design parameters for
foundations and retaining walls, soil stability, technical plan review, and field inspection procedures.
(2) With respect to any terrain on or within one hundred feet of a significant recognized landslide
deposit, an investigation by a certified engineering geologist including a detailed evaluation of the
natural slope conditions and recommendations for the treatment or correction of any unstable slopes.
Slope stability studies may require extensive subsurface work.
(3) With respect to any area within one hundred feet of a recognized trace of the potentially
active Berrocal Fault, an investigation by a certified engineering geologist addressing the seismic
hazards related to the nearby trace, with particular emphasis on evaluation of possible surface
faulting. Investigative techniques will require subsurface trenching and possibly geophysical
traverses unless clear evidence is presented to show that no fault crosses the site of a habitable
structure.
(4) A slope stability analysis showing the building site and its immediately surrounding area
having a factor of safety against failure of at least 1.5 or equivalent, in the event of an earthquake on
the San Andreas Fault having a magnitude of 8.3 on the Richter scale.
(d) Inspection reports. The results of the geologic and soil investigations referred to in
subsections (b) and (c) of this Section shall be reviewed and approved by the City and shall become
conditions of approval of a development proposal. The soils engineer and the engineering geologist
may be required to submit reports during grading, during construction, and following completion of
the project. The final report shall affirm that the grading and foundation excavations were done
under the supervision of a soils engineer and/or engineering geologist, shall describe the as -built
condition of the project, and shall contain such other information as may be required by the City.
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Attachment 1
(e) Location of building sites.
(1) In locating building sites, preference shall be given to areas classified in the City's geologic
maps as Sbr, Sls, and Sun. and Sex. Sites on potentially moving slopes (Pmw, Ps, Pd. Paf and Pdf)}
sites within the areas with fault rupture potential (Pf) and sites on moving slopes (Ms) shall not
be approved unless geologic and soil engineering analysis provided by the applicant demonstrates
long -term stability to the satisfaction of the City. The City's descriptions of the soil classifications,
filed in Appendix A to this Chapter, are incorporated herein by reference and constitute a part of this
Chapter. No tentative or final man approval or building or grading permit shall be granted for
a property which includes land within an Md area unless it complies with all the requirements
described in Section 16- 65.030. No building or grading permit shall be issued for construction
of any new building or structure. or addition to any existing building in any (Pj) area unless it
complies with all requirements described in Section 16- 65.050.
(2) The average natural grade of the footprint underneath any dwelling unit, swimming pool or
other structure shall not exceed thirty percent slope, and no dwelling unit, swimming pool or other
structure shall be built on a slope which exceeds forty percent natural slope at any location under the
structure between two five -foot contour lines, except that: (i) a variance pursuant to Article 15 -70 of
this Chapter may be granted where the findings prescribed in Section 15- 70.060 can be made, and
(ii) an exception under Article 14 -35 of the Subdivision Ordinance may be granted where the
findings prescribed in Section 14- 35.020 can be made.
(f) Grading. The combined cut and fill of any grading shall not exceed one thousand cubic
yards, including any excavation for a swimming pool, unless a larger quantity is approved by the
Planning Commission upon making all of the following findings:
(1) The additional grading is necessary in order to allow reasonable development of the property
or to achieve a reasonable means of access to the building site; and
(2) The natural land forms and vegetation are being preserved and protected; and
(3) The increased grading is necessary to promote the compatibility of the construction with the
natural terrain; and
(4) The increased grading is necessary to integrate an architectural design into the natural
topography; and
(5) The increased grading is necessary to reduce the prominence of the construction as viewed
from surrounding views or from distant community views.
(6) No building site shall be graded so as to create a flat visible pad surrounding the main
residential structure.
(g) Grade of private streets and driveways. Unless otherwise permitted by the Planning
Commission, no private street or driveway shall exceed a grade of eighteen percent for a distance in
excess of fifty feet.
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Attachment 1
15- 20.050 - Development criteria.
No principal use shall be established, no main structure shall be erected or constructed and no
subdivision be approved in the R -OS district, nor shall any building or other permit be issued
therefor, unless and until the applicant has complied with the following development standards,
which standards shall be in addition to, and not in lieu of, any and all other development criteria and
requirements set forth in Chapters 14 and 16 of this Code:
(a) Site development plan. A site development plan has been prepared and approved by the
advisory agency in accord with Section 14- 25.100 of the Subdivision Ordinance, and the physical
location of each use and structure is as set forth on such approved plan. In addition to the regulations
set forth in Section 14- 25.100, the site development plan shall incorporate the following design
objectives:
(1) All roads, buildings and other structural improvements or land coverage shall be located,
sited and designed to fit the natural topography and shall minimize grading and modification of
existing land forms and natural characteristics.
(2) The planting and landscaping portion of said plan shall, insofar as is reasonably practical,
provide for the retention of existing vegetation and shall include an erosion and sediment control
element setting forth reasonable mitigation measures in accord with the excavating and grading and
subdivision regulations of the City.
(3) Grading shall be representative of adjacent topography and be an extension of natural
contours insofar as reasonably practical, and shall be designed to avoid or fully mitigate potential
erosion, flooding, geotechnical and other hazards.
(4) Water, sewer and other utility services, streets and other access routes shall be designed to
avoid any geologic or soils hazard and shall be specifically engineered to prevent the risk of failure
or collapse. Setbacks from hazard areas shall be in accord with the engineering geologic and
geotechnical engineering investigation report and recommendations.
(b) Engineering Geologic and Geotechnical Engineering reports. A preliminary engineering
geologic and geotechnical engineering investigation(s) and report(s) prepared by a certified
engineering geologist licensed by the State and by a registered geotechnical engineer or civil
engineer qualified in soils mechanics licensed by the State, shall be filed in conjunction with the site
development plan unless the City Engineer and Geotechnical Consultant determine that existing
information pertinent to the subdivision or site approval makes preliminary analysis or any part
thereof unnecessary. The geologic and geotechnical reports shall fully and clearly include:
(1) A description and discussion of engineering geologic conditions at the site, including natural
and artificial earth materials, structural lineations or discontinuities, surface and ground water
conditions, and all other pertinent conditions or characteristics of the site, with reference to surface
conditions and exposures, geomorphology, and graphical logs of subsurface excavations.
(2) An engineering geologic map of the site on a suitable topographic base, showing, as a
minimum: the distributions of geologic materials on the site based upon mapping of geomorphic
conditions and geologic exposures on and around the site; geologic features and potential hazards;
and the locations of all existing and intended improvements on the site.
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Attachment 1
(3) An evaluation of all geologic hazards and geotechnical constraints that affect, or potentially
could affect, the site relative to the existing or intended land use. This should include a clear
statement as to whether a hazard exists at the site which may lead to structural damage if not
corrected, an evaluation of the risk(s) each hazard poses, and the basis or reasoning for assigning
specific risks.
(4) A geotechnical (soil and foundation) engineering investigation addressing properties of earth
materials, site preparation (clearing and stripping), grading requirements (cut and fill design and
construction), pavement design, drainage (surface and subsurface), utility trench backfilling, design
parameters for foundations, retaining walls and swimming pools, slope stability, technical plan
review, and field inspection procedures.
(5) Recommendations for appropriate grading procedures, geotechnical design criteria and any
corrective measures deemed necessary to prevent or significantly mitigate potential damage to the
proposed project and to eliminate potential damage to adjacent properties and to otherwise insure
safe development of the property.
(6) Recommendations for additional investigations that should be made to insure safe
development of the property.
(c) Application acceptance. An application shall not be deemed complete until the City
Engineer grants geotechnical clearance.
(d) Additional studies required. The City shall also require the following additional studies
prior to approval of a site development plan or as deemed necessary by the City Engineer, unless the
City Engineer and the City Geotechnical Consultant determines that existing information pertinent to
the subdivision or the site approval provides the same data as would have been obtained from any or
all of such additional studies:
(1) With respect to any terrain that may be susceptible to impacts from existing or potential
instability, an investigation by a certified engineering geologist shall be required for all slopes
affecting future or existing development. This investigation shall include a detailed evaluation of the
natural slope conditions and recommendations for the treatment or correction of any potentially
unstable slopes. Slope stability studies may require extensive subsurface exploration and analysis.
(2) A slope stability analysis showing the proposed building footprint(s) and immediately
surrounding areas having an adequate factor of safety of at least 1.5 under static conditions against
failure in the event of the maximum expected earthquake on recognized faults, including but not
necessarily limited to the San Andreas, the Berrocal, the Monta Vista/Shannon or the Sargent faults.
(3) With respect to any area in the State's Special Studies zones or within two hundred feet of a
mapped or otherwise recognized trace of a potentially active earthquake fault, an investigation by a
certified engineering geologist addressing the seismic hazards related to the nearby trace, with
particular emphasis on evaluation of possible surface faulting and characterization of seismic ground
motion. Investigative techniques may require geologic and geomorphic mapping and analysis,
subsurface exploration, and possibly geophysical traverses to demonstrate that no fault exists within
fifty feet of a structure for human habitation. If deemed necessary by the City Geotechnical
Consultant, an area greater than two hundred feet from a possible fault trace may be subject to the
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same investigative requirements and an increased setback of structures for human habitation from
faults, may be required.
(e) Inspection reports. The results and recommendations of the engineering geologic and
geotechnical engineering investigations referred to in subsections (b) and (d) of this Section shall be
reviewed and approved by the City Engineer and the City Geotechnical consultant and shall become
conditions of approval of a development proposal. The Geotechnical Engineer and the Engineering
Geologist may be required to submit reports during grading, during construction, and following
completion of the project. The final report(s) shall affirm that the grading and foundation
excavations were done under the supervision of an appropriate registered Geotechnical Engineer
and/or Engineering Geologist, shall describe the as -built conditions of the project, and shall contain
such other information as may be required by the City Engineer and City Geotechnical Consultant.
(f) Financial assurances. The applicant shall post security deposit or a bond of an amount
determined by the City Engineer as one measure to ensure the completion of all geological and
geotechnical reports and corrective work required as part of conditions of the project approval.
(g) Location of building sites.
(1) In locating building sites, preference shall be given to areas classified in the City's Ground
Movement Potential Maps as Sbr, Sls, and Sun. and Sites on potentially moving slopes (Prow,
Ps, Pd, Paf and Pdf), sites within the areas with fault rupture potential (PI) and sites on and
moving slopes (Ms) shall not be approved unless geologic and soil engineering analysis provided by
the applicant demonstrate long -term stability to the satisfaction of the City Engineer and the City
Geotechnical Consultant. No tentative or final map, building site approval or building or grading
permit shall be granted for a property which includes land within an Md or- Mr- f area unless it
complies with all the requirements described in Section 16- 65.030. No building or grading permit
hall be issued for contruction of any new building or structure, or addition to any existing
building in any APO area unless it complies with all requirements described in Section 16-
65.050.
(2) Corrective measures which are deemed necessary by the City Engineer and Geotechnical
Consultant shall be reviewed and approved by the Planning Commission subject to the following
findings: That the measures necessary to permit such development are (i) consistent with the
objectives of this zone district as set forth in Section 15- 20.010; (ii) necessary to minimize risks from
geologic hazards; (iii) will not result in the removal of any protected tree, as described in Section 15-
50.050; (iv) will not result in irrevocable damage to the City's scenic resources; and (v) will produce
a benefit to the general public greater than the environmental impact of the corrective measures.
(3) The City may require an additional fee from the applicant to cover the expense of producing
ground movement potential maps of the geological study area in which the property is located,
including areas that may suffer potential ground movement as a result of the proposed development.
(4) The average natural grade of the footprint underneath any dwelling unit or other structure
shall not exceed thirty percent slope, except that a variance pursuant to Article 15 -70 of this Chapter
may be granted.
(5) The average natural grade of the footprint underneath swimming pools shall not exceed
fifteen percent slope. No variances shall be granted for any swimming pool to be constructed.
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(6) Location of building sites in relation to major and minor ridgelines shall comply with the
requirements set forth in Section 15- 20.100 of this Article.
(7) Building sites including driveways and private and public streets, shall not be located within
one hundred fifty feet of the top of perennial or intermittent watercourse banks unless approved by
the City Engineer and Santa Clara Water District. Private sanitary sewer, leach fields or drainage
fields shall comply with the setback and other requirements of Santa Clara Health Department.
(h) Grading.
(1) Grading shall be limited to the minimum necessary for use of a site. Portions of a site
exceeding thirty percent slope shall not be graded without prior specific approval by the Planning
Commission. Grading shall be minimized in areas classified in the City's Ground Movement
Potential Maps as Ps or Pd. Any grading which would unreasonably affect the natural topography of
the area shall not be permitted.
(2) The combined cut and fill of any grading on a hillside lot shall not exceed 1,000 cubic yards,
including any excavation for a swimming pool, unless a larger quantity is approved by the Planning
Commission based on the finding that:
(a) The additional grading is necessary in order to allow reasonable development of the property
or to achieve a reasonable vehicular access to the proposed development.
(b) The natural land forms and vegetation are being protected.
(c) The increased grading is necessary to promote the compatibility of the construction with the
natural terrain.
(d) The increased grading is necessary to facilitate an architectural design which is integrated
into the natural topography.
(e) The increased grading is necessary to reduce the prominence of the construction as viewed
from surrounding views or from distant community views.
(3) Corrective grading for existing or proposed developments may be permitted with prior
specific approval by the Planning Commission based upon findings that the corrective grading: (i) is
consistent with the objectives of this zone district as set forth in Section 15- 20.010; (ii) is necessary
to minimize risks from geologic hazards; and (iii) will not result in irrevocable damage to the City's
scenic resources; and (iv) will produce a benefit to the general public greater than the environmental
impact of the corrective grading; and (v) will not result in the removal of any of protected tree, as
described in Section 15- 50.050
(4) Grading and other site improvements under and around structures shall be designed to
minimize visual impact as viewed from other properties.
(5) Cut or fill slopes shall not exceed three horizontal to one vertical.
(i) Grade of private streets and driveways. The design of all private streets and driveways
shall be subject to the approval of the Fire Marshall and the City Engineer. Any private street or
driveway which exceeds a grade of eighteen percent for a distance in excess of fifty feet, shall also
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require approval by the Planning Commission upon all of the following findings that the: (i)
construction of the driveway will prevent damage from geologic hazard, (ii) will minimize grading
and visual impact and (iii) will result in preservation of natural vegetation and prevent destruction of
wildlife habitat.
0) Landscaping. In the selection of new landscaping, preference shall be given to natural,
indigenous and drought resistant plants and materials in accordance with City Xeriscape Standards.
Nonindigenous landscaping shall be limited to the immediate area around the house. The total of
non - native landscaped area including the allowable impervious coverage shall not exceed twelve
thousand square feet. The impervious coverage shall be determined subject to limitations set forth in
Section 15- 20.080 of this Article. The remaining portion of the site shall be preserved in a natural
and undisturbed state except for necessary clearing for the purpose of prevention of fire hazard as
required by the City Code Article 7 -15. Removal of existing native trees shall be subject to the
regulations provided in Article 15 -50 of the City Code and shall be replaced by same or similar
species as required by the City Arborist.
(k) Open space dedications. At least thirty percent of the gross site area of a subdivision, of a
new home or of an addition, or combination of successive additions over the life of the structure,
resulting in an increase of 50% or greater to the floor area of an existing home, shall be dedicated in
fee to the City of Saratoga at the time of recordation of the final map or building permit whichever
comes first. The location of said open space shall be subject to the review and the approval of the
Planning Commission. A written agreement describing the open space area shall be executed
between the property owner and the City and recorded in the office of the County Recorder. Such
agreement shall set forth the restrictions and allowable uses for the open space area, as determined
by the Planning Commission. The allowable uses shall be consistent with and promote the purposes
of Section 15- 20.010 of the City Code
12. Changes to the Side Setback Requirements for Lots in the Hillside Residential Zoning District to
be consistent with other sections of the City Code.
15- 13.090 - Front, side, and rear setback areas.
(a) The minimum setback area requirements for all lots within the HR zoning district, with
the exception of vacant lots and lots created after May 15, 1992, are as follows:
(1) Front setback area. The minimum front setback area shall be thirty feet.
(2) Side setback area. The minimum interior side setback area shall be twenty feet and the
minimum exterior side setback shall be twenty five feet.
(3) Rear setback area. The minimum rear setback area shall be fifty feet in the case of a
single -story structure and sixty feet in the case of a multi -story structure.
(b) For vacant lots and lots created after May 15, 1992, the minimum setback area
requirements are as follows:
(1) Front setback area. The minimum front setback area shall be thirty feet or twenty
percent of the lot depth, whichever is greater.
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(2) Side setback area. The minimum side setback area shall be twenty feet in the case of an
interior side setback area and twenty -five feet in the case of an exterior side setback area, or ten
percent of the lot width, whichever is greater.
(3) Rear setback area. The minimum rear setback area shall be fifty feet in the case of a
single -story structure and sixty feet in the case of a multi -story structure, or twenty -five percent
of the lot depth, whichever is greater.
(c) For the purpose of this Article, "vacant lot" means a parcel with no existing single - family
dwelling.
(d) Determination of yards for flag lots. On a flag lot with an average width that exceeds
its average depth, the longer dimension may be considered the depth for the purpose of
measuring the front, side and rear setback area, unless to do so would adversely affect the lot's
normal yard orientation in relation to adjacent lots.
13. Temporary Special Event Sins
15- 30.060 Signs allowed in any zoning district without a sign permit.
The following signs are allowed without a sign permit in any zoning district in the City:
(a) Flags, provided that they display only noncommercial messages. The aggregate area of all
flags displayed on any lot shall not exceed thirty square feet. No flagpole shall be higher than
twenty -five feet.
(b) Hand -held signs displaying noncommercial messages.
(c) Window signs, provided that the signs do not comprise more than twenty -five percent of the
area of any individual window.
(d) Temporary special event signs ineluded with as approved under a special event permit
issued per City Code Article 10 -10. There shall be no mefe thaii eight tem. I . — per- event and
nNo individual sign shall exceed ten feet in height and sixty square feet in area.
(e) Temporary noncommercial signs (including, but not limited to, election signs), provided that:
(1) No sign shall be displayed for more than seventy -five cumulative days within a one -year
period.
(2) No sign shall exceed four square feet in area and four feet in height.
(3) The sign shall not be illuminated.
(4) No sign shall be thicker than one -half inch, except for support posts firmly planted in the
ground.
(5) A temporary, noncommercial sign located on private property may incorporate balloons,
ribbons, streamers, or other attention - getting devices, provided these devices are not displayed for
more than twenty -four consecutive hours at a time, nor more than six twenty- four -hour periods in
any one year.
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(6) No signs shall be located on private property without the permission of the property owner.
(7) No sign shall be located on any median, street, travel lane or on any sidewalk where it
impedes pedestrian travel.
(f) Temporary signs on lots with active construction. In addition to the temporary,
noncommercial signs allowed pursuant to subsection 15- 30.060(e), up to two temporary,
nonilluminated on -site or noncommercial signs on any active construction site, provided that:
(1) The sign shall be located on the same lot as the construction project.
(2) One sign may be freestanding, but in such case shall not exceed six feet in height.
(3) One sign may be located on a construction fence.
(4) No sign shall exceed fifteen square feet in area.
(g) Banners on light poles erected or cosponsored by a governmental entity.
(h) Traffic control signs and devices erected by a government entity. Lots with a parking area
exceeding ten spaces may have up to four signs for every ten parking spaces, where each sign shall
not exceed two square feet in area and four feet in height.
(i) Utility location signs, utility identification signs, and utility markers erected by a
governmental entity.
0) City entrance signs. One permanent sign adjacent to an arterial street at each entrance to the
City. The total sign area of each sign shall not exceed fifty square feet.
14. Parking requirements for Health /Fitness Center and Modifications to the parking ratio for
Multi - family dwellings per Policy Action 4 -19 of the 2007 -2014 Housing Element.
15- 35.030 - Schedule of off - street parking spaces.
Off - street parking spaces shall be provided in accordance with the following schedule:
Use
Spaces Required
(a) Single- family dwelling,
Two covered spaces within a garage.
excluding second dwelling units
(b) Second dwelling unit
One covered space within a garage, except as otherwise provided
in Article 15 -56
(c) Multi - family dwellings
One covered space within a garage for each dwelling unit, plus
one and one -half additional spaces on the site for each dwelling
unit; provided, however, for dwelling units containing no more
than one bedroom and for housing developments occupied
exclusively by seniors and students, the required parking shall be
one covered space within a garage for each dwelling unit plus
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one -half additional space on the site for each dwelling unit.
(d) Hotels and motels
One space for each guestroom or for each two beds, whichever is
greater.
(e) Bed and breakfast
One space for each bedroom to be rented, in addition to the
establishments
spaces required for the single- family dwelling.
(f) Schools and day care facilities
One space for each employee, including teachers and
administrators, plus such additional spaces as determined by the
Planning Commission to be adequate for student and visitor
parking.
(g) Community facilities and
One space for each employee and such additional number of
institutional facilities not otherwise
spaces as may be prescribed by the Planning Commission.
described in this Section
(h) Places of public assembly,
One space for each four seats or one space for each forty square
including religious institutions,
feet of floor area usable for seating if seats are not fixed, plus
theatres, lodge halls, auditoriums
one space for each two employees.
and mortuaries
(i) Clubs, including country clubs,
One space for each membership, one space for each employee,
recreation clubs, swimming clubs
and such additional spaces as may be prescribed by the Planning
and tennis clubs
Commission.
it Health /fitness centers
One space for each 150 square feet of gross floor area
{}} Lk Nursing homes
One space for each three beds, one space for each two doctors
providing medical services on a regular basis, and one space for
each two employees.
#4 fl) Professional and
One space for each two hundred square feet of floor area.
administrative offices
{k) "m Medical offices and clinics
One space for each two hundred square feet of floor area.
{m4 Intensive retail
One space for each two hundred square feet of floor area.
establishments
{4 Uo Extensive retail
One space for each five hundred square feet of floor area.
establishments
{e} W Service establishments and
One space for each two hundred square feet of floor area.
financial institutions
{)} tM Restaurants
One space for each seventy -five square feet of floor area. In
addition, if the restaurant has outdoor dining, one space for each
seventy -five square feet of outdoor dining area shall also be
provided.
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4� Ur Warehouses, storage
One space for each one thousand square feet of floor area.
buildings and storage facilities
combined with commercial uses
(r) fs) Commercial uses conducted
One space for each employee, and such additional spaces as may
primarily outside of buildings,
be prescribed by the Planning Commission.
public buildings and grounds other
than offices, and public utility
. .
structures and facilities
15. Administrative Design Review ofajor Additions
15- 45.065 Administrative design review.
NOR
-
-
. .
The following projects must have received administrative design review approval by the
Community Development Director pursuant to this Article prior to issuance of a
building permit in any A. R -1. HR, or R -OS district:
(1) New single -story residences and accessory structures greater than two hundred fifty square
feet in floor area.
(2) Major additions in size, defined as:
a. Any work that would expand the floor area The r ion- or- reeonst ton-4,
of an existing main or accessory structure by more than fifty percent.
b. Any work that would expand the floor area of an existing main or accessory structure A
° h,,ndr - °a ° feet or eater addit on to ^ r- reeonstmetion o by one hundred square feet or
more .
c. Any work that would modify the existing footprint by more than fifty percent T4+e
of a main structure or an accessory
structure.
(3) Addition of a basement to an existing structure and enlargement of basements.
(b) The application for administrative design review approval shall comply with Section 15-
45.070. The Community Development Director shall not grant design review approval unless the
findings set forth in Section 15- 45.080 have been made.
(c) If the Community Development Director intends to approve the application, a "Notice of
Intent to Approve" will be mailed to all property owners within two hundred fifty feet of the subject
property and to others as deemed appropriate. All interested parties will have fifteen calendar days
from the date of the "Notice of Intent to Approve" in which to review the application and provide
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Attachment 1
written comments to the Community Development Director. The Community Development Director
shall approve or deny the application within fifteen days of the close of the review period and shall
mail notice of the decision to the applicant and to any party that has requested a copy of such notice.
The Community Development Director's decision is appealable to the Planning Commission within
fifteen calendar days of the Director's decision to approve the application. The Planning Commission
at a public hearing will review any appeal. Notwithstanding, Section 15- 45.110 or Section 15-
90.020, the decision of the Planning Commission on the appeal shall be final and not subject to
appeal to the City Council.
(d) If the application is not approved by the Community Development Director, then the
applicant may file an appeal within fifteen calendar days of the Community Development Director's
decision or deadline to render a decision and have the application heard by the Planning Commission
at a de novo public hearing.
16 Decreasing the minimum setback requiring preparation of a Boundary Survey and
clarifying when cross sections are required.
15- 45.070 - Application requirements
(a) Applications for administrative design review approval and design review approval shall be
filed with the Community Development Director on such forms as the Director shall prescribe. An
application shall include the following exhibits:
(1) Site plan showing (i) property lines, (ii) easements and their dimensions, (iii) underground
utilities and their dimensions, (iv) structure setbacks, (v) building envelope, (vi) topography, (vii)
species, trunk diameter at breast height (DBH as defined in Section 15- 50.020(g)), canopy driplines,
and locations of all heritage trees (as defined in Section 15- 50.020(1), trees measuring at least ten
inches DBH, and all native trees measuring at least six inches DBH on the property and within one
hundred fifty feet of the property, (viii) areas of dense vegetation and (ix) riparian corridors.
(2) Any application that proposes new construction tlffft two feet or closer to a required setback
area shall include a boundary survey signed by a licensed land surveyor or registered civil engineer
qualified to do property line surveys. Such surveys shall verify the location of all existing property
lines, easements, structures and protected trees, as defined in Section 15- 50.020(q).
(3) A statement of energy conserving features proposed for the project. Such features may
include, but are not limited to, use of solar panels for domestic hot water or space heating, passive
solar building design, insulation beyond that required under State law, insulated windows, or solar
shading devices. Upon request, the applicant shall submit a solar shade study if determined
necessary by the Community Development Director.
(4) Elevations of the proposed structures showing exterior materials, roof materials and window
treatment.
(5) mss— it sections for all projects located on a hillside lot, together with an aerial
photograph of the site if requested by the Community Development Director.
(6) Engineered grading and drainage plans, including cross sections. i
etufe is to be eenstmeted on a hillside let.
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Attachment 1
(7) Floor plans that indicate total floor area, determined in accordance with Section 15- 06.280 of
this Chapter.
(8) Roof plans.
(9) Landscape and irrigation plans for the site, showing the location of existing trees proposed to
be retained on the site, the location of any proposed replacement trees, the location and design of
landscaped areas, types and quantities of landscape materials and irrigation systems, appropriate use
of native plants and water conserving materials and irrigation systems and all other landscape
features.
(10) Tree Preservation Plan, as required in Section 15- 50.140.
(11) Preliminary title report showing all parties having any interest in the property and any
easements, encumbrances and restrictions, which benefit or burden the property.
(12) Such additional exhibits or information as may be required by the Community Development
Director. All exhibits shall be drawn to scale, dated and signed by the person preparing the exhibit.
Copies of all plans to be submitted shall consist of two sets drawn on sheets eighteen inches by
twenty -eight inches in size and fifteen reduced sets on sheets eleven inches by seventeen inches in
size.
(13) A geotechnical clearance as defined in Section 15- 06.325 of this Code, if required by the
City Engineer.
(14) Such additional exhibits or information as may be required by the Community Development
Director to demonstrate compliance with Article 16 -47, Green Building Regulations of the Saratoga
City Code.
(b) An application shall be accompanied by the payment of a processing fee, in such amount as
established from time to time by resolution of the City Council.
17. Timing and certification letter for the installation ofstotypoles
15- 45.075 - Requirement for story poles.
Story poles are required as set forth below in order to depict the elevations and silhouettes of a
proposed new building or an addition to an existing building requiring design review approval.
(a) Definition and requirement. Story poles are temporary frames delineating the height and
general area of a proposed structure. Story poles must be installed in the manner set forth below if
the project is subject to design review approval.
(b) Timing. The applicant shall install the story poles when notified to do so by the Community
Development Department or designated representative at least three business days Gener- l this
will be two weeks prior to advertising the public hearing for the project (or in the case of
administrative design review at least three business days two weeks prior to issuance of the
"Notice of Intent to Approve "). Neither the notice of public hearing nor the "Notice of Intent to
Approve" (as applicable) for the project will be mailed until the story poles are installed to the
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Attachment 1
satisfaction of the Community Development Director and photographs of the installed and approved
story poles are filed with the Community Development Department.
(c) Requirements. The applicant's surveyor or civil engineer shall determine the perimeter
points and elevations of the story poles based on the plans to be considered by the approving body.
For projects twenty -four feet or taller in height or if requested by the Community
Development Director or designated representative . A a letter signed by the project surveyor or
civil engineer certifying the accuracy of the story poles shall be submitted before notice of the public
hearing or the "Notice of Intent to Approve" (as applicable) on the project is mailed. Story poles
shall be constructed of rigid materials which accurately outline the height and general area
(including the proposed ridgelines) for the new structure and/or addition. To delineate the area of
large or complex structures staff may require the addition of netting or other appurtenances. All
perimeter walls shall be delineated on the ground.
(d) Duration. The story poles shall not be removed until a decision on the project has been
made by the approving body and no appeal has been filed. If the decision by the approving body is
appealed, the story poles shall remain in place until a final decision that is not subject to appeal has
been made. The story poles are required to be removed within fifteen calendar days after a final
action has been taken and all appeal periods have expired. If a project application is issued a
continuance for an extended period of time, the Community Development Director may require the
story poles to be removed and reinstalled not less than fifteen days prior to the next public hearing
on the project.
18. Replacement ofDestroved Nonconforming Structures
19. Limitation on the number of woodburning fireplaces per lot
15- 48.030 - Limitations.
(a) Only one wood - burning fireplaces per Jtfuet r° (e.— m a lenee, guest het se) lot or per
multi - family dwelling tmit (i multiple family rrojeets` may be installed in any new construction.
All fireplaces in excess of one installed in new construction shall be gas -fired fi"° (natural or
32
76
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19. Limitation on the number of woodburning fireplaces per lot
15- 48.030 - Limitations.
(a) Only one wood - burning fireplaces per Jtfuet r° (e.— m a lenee, guest het se) lot or per
multi - family dwelling tmit (i multiple family rrojeets` may be installed in any new construction.
All fireplaces in excess of one installed in new construction shall be gas -fired fi"° (natural or
32
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Attachment 1
propane) with dedicated gas jets, direct venting, convection chambers, heat exchanger, variable heat
output and flame control, and permanently affixed artificial logs. Excluded are existing fireplaces,
regardless of how many exist.
(b) It is unlawful to burn garbage, plastics, rubber, paints, solvents, oil, treated wood products,
particle board, glossy or treated paper, coal, or any other material that produces noxious or toxic
emissions when burned in a wood - burning fireplace.
20. Tree Removals and Solar Panels
15- 50.080 - Determination on permit.
(a) Criteria. Each application for a tree removal pruning or encroachment permit shall be
reviewed and determined on the basis of the following criteria:
(1) The condition of the tree with respect to disease, imminent danger of falling, proximity to
existing or proposed structures and interference with utility services, and whether the tree is a Dead
tree or a Fallen tree.
(2) The necessity to remove the tree because of physical damage or threatened damage to
improvements or impervious surfaces on the property.
(3) The topography of the land and the effect of the tree removal upon erosion, soil retention and
the diversion or increased flow of surface waters, particularly on steep slopes.
(4) The number, species, size and location of existing trees in the area and the effect the removal
would have upon shade, privacy impact, scenic beauty, property values, erosion control, and the
general welfare of residents in the area.
(5)The age and number of healthy trees the property is able to support according to good forestry
practices.
(6)Whether or not there are any alternatives that would allow for retaining or not encroaching on
the protected tree.
(7) Whether the approval of the request would be contrary to or in conflict with the general
purpose and intent of this Article.
(8) Any other information relevant to the public health, safety, or general welfare and the
purposes of this ordinance as set forth in section 15- 50.010
(9) The necessity to remove the tree for economic or other enjoyment of the property when there
is no other feasible alternative to the removal.
(10) The necessity to remove the tree for installation and efficient operation of solar panels .
subject to the requirements that the tree(s) to be removed shall not be removed until solar
panels have been installed and replacement trees planted in conformance with the Citv
Arborist's recommendation.
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Attachment 1
(b) Additional recommendations. The Community Development Director may refer the
application to another department, commission or person for a report and recommendation. The
Director may also require the applicant to furnish a written report from an ISA Certified Arborist
acceptable to the Director, such report to be obtained at the sole expense of the applicant. At the
discretion of the Community Development Director, City Arborist review may be required before
any tree removal, pruning or encroachment permit is issued or before approval of a project involving
the removal of, pruning of or encroachment upon one or more protected trees is granted. City
Arborist review shall also be at the sole expense of the applicant.
(c) Decision by Director. The Community Development Director shall render his or her
decision within thirty days after the filing of the application for a permit. The Director may grant
or deny the application or grant the same with conditions, including, but not limited to, (1) the
condition that one or more replacement trees be planted of a species and size and at locations as
designated by the Director, (2) relocation of existing tree desired to be removed, and/or (3)
payment of a fee or the posting of a bond or security deposit in favor of the City to the Tree
Fund. Any such tree replacement, relocation, fee payment, or bonding or security deposit shall be
at the sole expense of the applicant.
(d) Security deposits and maintenance bonds. In the case of an application for, or a project
involving encroachment on one or more protected trees, the applicant shall post a security
deposit with the City in an amount equal to one hundred percent of the ISA valuation of the trees
involved. The City may also require posting of a maintenance bond or security deposit of at least
five years designed to ensure long term maintenance of the affected or replacement trees.
Security deposits or maintenance bonds required for protected trees or replacement trees in
public or private development may, in the reasonable discretion of the Community Development
Director, be refunded upon a determination that the project is in compliance with the City
Arborist's requirements and/or Tree Preservation Plan. In the case of violations of this Article or
where replacement, restitution, or other remedy required pursuant to Section 15- 50.170 cannot
be made on the project site, then such payments shall be made from the deposit or bond being
held before any refund is made.
21. Repair or Alteration of Nonconforming Structures
15- 65.020 - Definitions.
The following definitions apply throughout this Article, unless the context or the provision
clearly requires otherwise:
(a) Construction Cwt Valuation means the estimated cost to rebuild a structure (at the time
work is proposed to be performed on the structure) as determined by the Community Development
Director (using the Building Official's current multiplier for calculating the per- square -foot valuation
of new construction).
(b) Expenditure means the estimated ee4 valuation, as determined by the Community
Development Director (using the Building Official's current multiplier for calculating the per- square-
foot valuation of new construction), of work to be performed in connection with any nonconforming
use or structure. In making this determination the Director shall confirm that the portions of the
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Attachment 1
structure which the plans show as not to be repaired or altered are in fact structurally sound and that
it will not be necessary to repair or alter such portions of the structure during construction. The
Director may require that a termite inspector, registered engineer or other professional(s) satisfactory
to the Director be retained at the applicant's expense to make certifications in this regard.
(c) Maintenance means routine, recurring, and usual activities for the preservation, protection,
and keeping of a structure for its intended purposes in a safe and continually usable condition for
which it was designed. Repainting or reroofing (in kind) of a structure is an example of maintenance.
(d) Major Repair or Alteration means any work that is estimated to result in expenditure
(cumulatively), after October 16, 2009, of greater than twenty percent and not exceeding fifty
percent of the estimated construction eest valuation of the structure that is the subject of the work.
(e) Minor Repair or Alteration. means any work that is estimated to result in the expenditure
(cumulatively), after October 16, 2009, of twenty percent or less of the estimated construction eeet
valuation of the structure that is subiect of the work.
(f) Nonconforming Structure. means a structure lawfully existing on the effective date of a
change in a development standard established by this Code and continuing since that date in
nonconformance to the development standard. The use of this term in this Article shall refer only to
a legal nonconforming structure. A structure that was not originally constructed in conformance with
regulations applicable at the time is not a legal structure.
(g) Nonconforming Use means a use lawfully existing on the effective date of a change in a use
restriction and continuing since that date in nonconformance to the use restriction. Site and structural
dimensions are not considered use restrictions and are instead development standards applicable to
structures. The following pre- existing uses shall constitute a nonconforming use subject to the
provisions of this Article unless a conditional use permit is subsequently granted for such use:
(1) A use established prior to any City regulation requiring a conditional use permit for such use,
but which by virtue of later- adopted City regulation(s) becomes a use allowed only upon the granting
of a conditional use permit; and
(2) A use being conducted under a valid conditional use permit, but which by virtue of later -
adopted City regulation(s) becomes a use no longer allowed to continue.
The use of this term in this Article shall refer only to a legal nonconforming use. A use that was
not originally commenced in conformance with regulations applicable at the time is not a legal use.
(h) Reconstruction means either of the following:
(1) Any work that would expand the floor area by more than 50 percent or modify the
footprint by more than fifty percent: is estii med to r-csait in rexxp€n i44—I f-Pe caic^cti'Ezely, zfier-
Oeteber- 16, 2009, of gr-ea4er- than fifty per-eent of the estimated eenstfuefien eest of the S etu e thpl+
is the eet of theme o or
(2) Moving a nonconforming structure or a structure being used for a nonconforming use to any
other location on the parcel or adjoining parcels (whether the structure movement is in whole or in
part).
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Attachment 1
(i) Statement of Acknowledgment of Legal Nonconforming Status means a document in
form and content approved by the Community Development Director and recorded in the office of
the County Recorder documenting that a use or structure on the subject property is nonconforming,
but legal pursuant to the terms of this Article.
0) Work means any work, whether structural or nonstructural, that is done to a structure
including repair, alteration and reconstruction, but excluding maintenance and the replacement of the
interior or exterior wall coverings, fixtures, or windows or doors (without altering their respective
openings).
15- 65.025 Summary table of thresholds.
The table below outlines defining thresholds for maintenance, minor vs. major repairs and
alterations, voluntary vs. involuntary °eenstrdefi damage, and applicable standards for such
activities.
Type of
Maintenance
Minor Repairs and
Major Repairs and
Voluntary
Involuntary
Involuntary_
Work
Alterations
Alterations
Reconstruction
ResexsfrNStaea
namag nn
exceeding 75%
I2aruahe
exceeding 75%
Description
Routine and
Work that is
Work that is
Reconstruction of
Reconstruction of
Reconstruction of
recurring activity
estimated to result
estimated to result
any
an involuntarily
an involuntarily
siania end
for the
in the expenditure
in the expenditure
nonconforming
s1a►
preservation and
(cumulatively) of
(cumulatively) of
structure that
nonconforming
nonconforming
structure to its
protection of a
20% or less of the
greater than 20%
would expand the
structure to its
floor area by
structure.
estimated
and not exceeding
previous
previous
Repainting or
construction lest
50% of the
more than So%
configuration
configuration
or modify the
reroofing (in kind)
valuation of the
estimated
which is
which is
is an example
entire structure
construction east
footprint by more
involuntarily
involuntarily
valuation of the
than 50 %.
damaged not
entire structure
eeea:rg C1' of
exceeding 75
exceeding 75
tho sAngtni
percent of the
percent of the
604 ^F`cv�c- vr�hc- eRtiFc° ° ^'"e
construction east
construction
`tae
valuation of the
valuation of the
entire structure.
entire structure.
Applicable
Routine
Permitted subject
Permitted subject
Reconstruction
Permitted up to
Permitted up to
l00% of its
Standards
maintenance is not
to required permits
to Planning
exceeding 50% is
100% of its
subject to
and specified
Commission
not permitted and
previous
previous
cumulative limits
standards
review and
the structure must
configuration
configuration
findings
conform to all
subject to required
sin
applicable
permits and
Plamtin
standards
specific standards
Commission
2y1ftdthat
determination
reconstruction does
provided that
not exceed the
structure's
predamag d first
reconstruction
does not exceed
the structure's
and second story
predamag d firs
footprint and
result in a health
and second story
footprint and
and/or safety
result in a health
and /or safety
hazard
hazard
we
:1
Attachment 1
The text of this Article takes precedence over this Summary Table for purposes of interpreting
this Article.
15- 65.030 Continuation in general; regulations applicable to nonconforming uses or
structures.
(a) Nonconforming uses and structures may be continued only in conformity with the provisions
of this Article. The owner of property on which a nonconforming use or structure is claimed shall
have the burden of proof in establishing to the satisfaction of the Community Development Director
the nonconforming status claimed. The Community Development Director may charge a fee, as
established in the City Fee Schedule, for the review of evidence submitted to meet the owner's
burden of proof. A use or structure that is not in conformity with the provisions of this Chapter, or
that is not a legal nonconforming use or structure in accordance with this Article, shall constitute a
violation of this Code and shall not be continued.
(b) The following regulations apply to each nonconforming use or structure:
(1) All new construction allowed to occur with respect to a nonconforming use or structure shall
comply with current requirements of Chapter 16 of this Code.
(2) Repair, alteration or reconstruction otherwise required by this Code or applicable law, and
not otherwise prohibited by the rights or regulations of any other governmental agency having
jurisdiction, shall be allowed in the following circumstances and shall not be considered in
calculating any estimated construction east valuation:
(i) Repair, alteration, or reconstruction required to retrofit unreinforced masonry structures or
otherwise required to comply with earthquake safety standards established in Chapter 16 of this
Code, provided the retrofitting or other work is limited exclusively to compliance with earthquake
safety standards;
(ii) Repair, alteration, or reconstruction required to elevate a habitable structure in a floodplain,
provided the elevation work is limited exclusively to compliance with flood prevention standards;
(iii) Repair, alteration, or reconstruction required to comply with required energy efficiency
standards established in Chapter 16 of this Code, provided the work is limited exclusively to
compliance with those standards; and
(iv) Repair, alteration, or reconstruction which is limited exclusively to compliance with the
Americans with Disabilities Act (ADA) or Chapters I IA and I IB of the State Building Code set
forth in Volume II of Title 24 of the California Code of Regulations.
(3) Any building permit or use permit or other approval issued pursuant to this Code for minor
or major repairs or alterations, reconstruction, or change, expansion or intensification of a legal
nonconforming use or structure shall include a condition requiring recordation of a Statement of
Acknowledgment of Legal Nonconforming Status.
(4) No otherwise legal existing use or structure shall be deemed to be a nonconforming use
solely because of the lack of the required number of off - street parking facilities. However, any
otherwise permitted intensification of a use or structure must comply with current parking standards.
37
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Attachment 1
15- 65.065 Reconstruction.
Reconstruction of any nonconforming structure exceeding fifty percent of the construction east
valuation of the entire structure must conform to all standards in this Chapter unless the structure is
subject to Section 15- 65.070 of this Code.
22. Nonconforming Structures destroyed by natural disasters such as fire.
15- 65.070 Reconstruction following involuntary damage to or destruction of nonconforming
structure.
(a) Reconstruction to previous configuration. A nonconforming structure which is
involuntarily damaged or destroyed by fire, flood, earthquake, vandalism or other catastrophic event
not exeeeding seventy five „° ent of the ° nst-F ,etie,, eest thereof may be reconstructed up to its
previous configuration (as to both horizontal and vertical building envelope) subject to Section 15-
65.025 of this Code so long as stie , reeeastndetier _provided that the reconstruction does not
exceed the structure's predamaged height. first and second story footprint, and does not
restore, create or result in a health and/or safety hazard. if the damaged °r destroyed stmetur -e
qualifies as a heritage r-eseufee as defined in-Chapter- 13, it maybe feeenstl=ueted, in eemplia-flee
Chapter- 13 and this s4seetion, in a manner- tha4 r-epr-e"ees the design of the pr-edamaged stmetur-e
to the ma-ximi±m extei4 feasible, even if damaged of destfayed " to one htmdr-ed per-eent of
(b) Reconstruction of multi - family dwellings subject to Government Code section
65852.25. When a nonconforming multi - family dwelling is involuntarily damaged or destroyed by
fire, flood, earthquake, vandalism or other catastrophic event and the structure is subject to
Government Code section 65852.25 (or any successor thereto) it may be reconstructed so long as the
City Council has not made findings in accordance with that section to prohibit the reconstruction
provided that the reconstruction does not exceed the structure's predamaged size and number of
dwelling units and otherwise conforms with that section.
(c) Residential structure in commercial zoning district. When the structure is at least in part a
residential structure in a commercial district it may be reconstructed provided that the reconstruction:
(1) Does not exceed the structure's predamaged size and number of dwelling units; and
(2) Maintains the same amount of floor area devoted to residential use as the predamaged
structure; and
(3) Reproduces the design of the predamaged structure to the maximum extent feasible or is of a
revised design approved pursuant to then current design review standards and procedures.
(d) Compliance with other regulations. Except as otherwise provided in this Section with
regard to reconstruction of all or a portion of a structure to its previous nonconforming condition, all
reconstruction shall be subject to all applicable laws, regulations and procedures otherwise
governing construction on the site at the time such reconstruction is undertaken.
(e) Time to commence reconstruction. The reconstruction work authorized by this Section
shall be commenced within two years from the date of damage or destruction (unless, prior to the
fc
0
Attachment 1
expiration of that two -year period, the deadline to commence reconstruction is extended by the
Community Development Director for up to another two years) and be prosecuted diligently to
completion.
23. Clarify Setbacks for pool equipment and removing the he re erence for Planning Commission
Review ofEmergency and Stand -by Generators.
15- 80.030 - Special rules for accessory uses and structures in residential districts.
The following special rules shall apply to certain accessory uses and structures in any A, R -1,
HR, R -OS or R -M district:
(a) Stables and corrals. Subject to approval by the Community Development Director, no
stable or corral, whether private or community, shall be located closer than fifty feet from any
property line of the site, or closer than fifty feet from any dwelling unit or swimming pool on the
site. In the HR district, no stable or corral shall be located closer than fifty feet from any stream and
the natural grade of a corral shall not exceed an average slope of fifteen percent.
(b) Swimming pools. Subject to approval by the Community Development Director, no
swimming pool or accessory mechanical equipment shall be located in a required front, side or rear
setback area, except as follows:
(1) A swimming pool and accessory mechanical equipment may be located within a required
rear setback area, but the water line of the swimming pool may be no closer than six feet from any
property line. Any portion of such swimming pool that is located outside of the rear setback area
shall comply with the side setback area requirements for the site.
(2) If the required minimum interior side setback area is more than ten feet, accessory
mechanical equipment may be located within such side setback area, but no closer than ten feet from
the side lot line.
(c) Recreational courts. Subject to approval by the Community Development Director,
recreational courts may be allowed, provided that such recreational courts shall comply with all of
the following restrictions, standards and requirements:
(1) The recreational court shall not exceed seven thousand two hundred square feet in area.
(2) The recreational court shall not be illuminated by exterior lighting.
(3) No direct opaque screening shall be utilized around any portion of the recreational court.
(4) No fencing for a recreational court shall exceed ten feet in height.
(5) No recreational court shall be located in a required front or side setback area. Such courts
may be located within a required rear setback area, but no closer than fifteen feet from any property
line.
(6) The natural grade of the area to be covered by the recreational court shall not exceed an
average slope of ten percent, unless a variance is granted pursuant to Article 15 -70 of this Chapter.
39
83
Attachment 1
(7) The recreational court shall be landscaped, in accordance with a landscape plan approved by
the Community Development Director, so as to create a complete landscaping buffer from adjoining
properties within two years from installation. In addition, a bond, letter of credit or other security, in
such amount as determined by the Community Development Director, shall be furnished to the City
to guaranty the installation of the landscaping improvements in accordance with the approved
landscaping plan.
(8) The recreational court shall be designed and located to minimize adverse impacts upon trees,
natural vegetation and topographical features and to avoid damage as a result of drainage, erosion or
earth movement.
(9) The recreational court shall be designed to preserve the open space qualities of hillsides,
creeks, public paths, trails and rights -of -way on or in the vicinity of the site.
(d) Enclosed accessory structures. No enclosed accessory structures shall be located in any
required setback area of any lot, except as follows:
(1) Upon the granting of a use permit by the Planning Commission pursuant to Article 15 -55,
cabanas, garages, carports, recreation rooms, hobby shops and other similar structures may be
located no closer than six feet from a side property line and rear property line of the rear setback area
and shall not exceed eight feet in height, plus one additional foot in height for each three feet of
setback from the rear property line in excess of six feet, up to a maximum height of ten feet if the
structure is still located within the required rear setback area.
(2) Subject to approval by the Community Development Director, garden sheds, structures for
housing swimming pool equipment and other enclosed structures of a similar nature, not exceeding
two hundred fifty square feet in floor area, may be located no closer than six feet from a side
property line and rear property line of the rear setback area and shall not exceed six feet in height,
plus one additional foot in height for each additional foot of setback from the rear property line in
excess of six feet, up to a maximum height of ten feet if the structure is still located within the
required rear setback area. This subsection shall not apply to any structure intended or used for the
keeping of animals.
(e) Unenclosed garden structures. Subject to approval by the Community Development
Director, unenclosed garden, ornamental and decorative structures such as gazebos, lattice work,
arbors and fountains, freestanding fireplaces and play structures may be located no closer than six
feet from a side or rear property line and shall not exceed eight feet in height, plus one additional
foot in height for each additional foot of setback from the side and rear property line in excess of six
feet, up to a maximum height of ten feet if the structure is still located within a required side or rear
setback area.
(f) Solar panels. Solar energy systems do not require any discretionary approval unless the
Building Official has a good faith belief that the solar energy system could have a specific, adverse
impact upon the public health and safety, in which case a solar energy system use permit is required.
Applications for such permits shall be acted upon by the Community Development Director in
accordance with California Health and Safety Code 17959.1.
is
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Attachment 1
(g) Outdoor cooking devices. Subject to approval by the Community Development Director,
permanent outdoor cooking devices, such as those constructed out of brick or masonry, may be
located no closer than six feet from the rear property line and shall not exceed eight feet in height.
(h) Accessory structures in R -M district. Notwithstanding any other provisions of this Section
and subject to approval by the Community Development Director, accessory structures not
exceeding fourteen feet in height may be located in a required rear setback area in any R -M district,
provided that not more than fifteen percent of the rear setback area shall be covered by structures,
and provided further, that on a reversed corner lot, an accessory structure shall not be located closer
to the rear property line than the required side setback area on the abutting lot and not closer to the
exterior side property line than the required front setback area of the abutting lot.
(i) Referral to Planning Commission. With respect to any accessory structure requiring
approval by the Community Development Director, as described in subsections (a) through (h) of
this Section, the Director may refer the matter to the Planning Commission for action thereon
whenever the Director deems such referral to be necessary or appropriate.
0) Exceptions to standards. The Planning Commission shall have authority to grant exceptions
to any of the regulations set forth in subsections (a) through (h) of this Section pertaining to the size,
height or required setback of an accessory structure in a side or rear setback area, through the
granting of a use permit for such accessory structure pursuant to Article 15 -55 of this Chapter. The
Planning Commission's authority shall not be subject to any quantified limitations contained in
subsections (a) through (h), except subsection (d)(1) which already establishes quantified limitations
on a use permit issued by the Planning Commission. The Planning Commission's authority shall not
extend to allowing an accessory structure in a setback area where it is not expressly allowed under
subsections (a) through (h).
(k) Emergency or stand -by generators. No emergency or stand -by generator shall be allowed
between the lot line and in any required front, side or rear setback area. sethaek line. All emergency
or stand -by generators shall be required to meet all applicable requirements of the City Code
including Article 7 -30 concerning noise. Outside a required front, side, or rear setback area, an
emergency or stand -by generator may be permitted upon the granting of a conditional use permit
f -om the Planning Commission. Any application for such a permit must be accompanied with
information from the manufacturer documenting the noise generation characteristics of the
generator. A noise assessment study shall be prepared by a qualified acoustical consultant for all
proposed generators. The noise assessment study shall confirm the generator meets all applicable
requirements of the City Code including Article 7 -30 concerning noise. This restriction shall not
apply to generators for which the owner provides evidence of installation prior to July 1, 2004,
provided, however, that removal of nonconforming generators may be required as a condition of
approval for any design review application involving expansion or reconstruction of more than fifty
percent of the main dwelling, as described in Article 15 -45.
(1) Heating, ventilation and air conditioning (HVAC) mechanical equipment. No HVAC
mechanical equipment shall be allowed between the lot line an in any required front, side or rear
setback area. 4n,— HVAC mechanical equipment shall be required to meet all applicable
requirements of the City Code including Article 7 -30 concerning noise. This restriction shall not
apply to HVAC equipment for which the owner provides evidence of installation prior to July 1,
2004, provided however, that removal of nonconforming HVAC equipment may be required as a
41
Attachment 1
condition of approval for any design review application involving expansion or reconstruction of
more than fifty percent of the main dwelling, as described in Article 15 -45.
24. Definition of Tobacco Product
15- 80.130 - Tobacco retailers.
(a) Definitions. For the purposes of this Section, the following words and phrases shall have the
meanings specifically ascribed to them in this subsection, unless the context or provision clearly
requires otherwise:
(1) Person means any natural person, partnership, cooperative association, private corporation,
personal representative, receiver, trustee, assignee, or any other legal entity.
(2) Tobacco paraphernalia means cigarette papers or wrappers, pipes, holders of smoking
materials of all types, cigarette rolling machines, and any other item designed for the smoking or
ingestion of tobacco products.
(3) Tobacco products means any substance containing any tobacco leaf, including, but not
limited to, cigarettes, cigars, pipe tobacco, hookah tobacco, snuff, chewing tobacco, i in
tobacco, and smokeless tebaeee, snus, bidis, or any other preparation of tobacco: and any
roduct or formulation of matter containing biologically active amounts of nicotine that is
manufactured, sold. offered for sale, or otherwise distributed with the expectation that the
product or matter will be introduced into the human body, but does not include any cessation
product specifically approved by the United States Food and Drug Administration for use in
treating nicotine or tobacco dependence.
(4) Tobacco retailer means any person who sells, offers for sale, exchanges or offers to
exchange for any form of consideration, tobacco, tobacco products and/or tobacco paraphernalia;
"tobacco retailing" shall mean the doing of any of these things whether exclusively or in conjunction
with any other use.
(b) Conditional use permits. Tobacco retailers are not allowed in any zoning district unless
listed as a conditional use. In zoning districts where tobacco retailers are a listed conditional use,
tobacco retailers may be allowed upon the granting of a use permit by the Planning Commission or
Zoning Administrator pursuant to Article 15 -55. In addition to the requirements of Article 15 -55,
conditional use permits for tobacco retailers must include the following conditions:
(1) Tobacco products and/or tobacco paraphernalia shall be secured so that only store employees
have immediate access to the tobacco products and/or tobacco paraphernalia. Self- service displays
are prohibited.
(2) The tobacco retailer shall comply with local, state, and/or federal laws regarding sales,
advertising or display of tobacco products and/or tobacco paraphernalia including posting
prominently near the cash register or other point of sale the legal age to buy tobacco products and/or
tobacco paraphernalia, and checking the identification of all purchasers to ensure they are of legal
age.
Attachment 1
(3) No person under eighteen years of age may sell or exchange tobacco products or tobacco
paraphernalia.
(4) Sampling of tobacco products by individuals under eighteen years of age shall not be
permitted. Therefore, tobacco products shall not be given or sold to individuals under eighteen years
of age.
(5) Smoking shall be prohibited in a premises deemed a "tobacco retailer ".
(c) Limited density of tobacco retailers. Except as set forth in subsection (d), below, no
tobacco retailer, not legally in existence as of the effective date of this Section, shall be granted a
conditional use permit to operate on a site which is:
(1) Within five hundred feet of a site occupied by another tobacco retailer;
(2) Within one thousand feet of a site occupied by a public or private elementary, middle, or
high school; or
(3) Within one thousand feet of a site occupied by a City park.
All distances shall be measured in a straight line from the point on the parcel boundary of the
proposed tobacco retailer nearest to the subject use (i.e, existing tobacco retailer, school, or park) to
the nearest point on the parcel boundary of the subject use.
(d) Planning Commission findings. A proposed tobacco retailer use that does not meet the
criteria set forth in subsection (c) above, may be issued a conditional use permit by the Planning
Commission if the Planning Commission (1) makes the findings specified in Section 15- 55.070 of
this Code and (2) finds that the tobacco retailer use is compatible with the surrounding neighborhood
and located and designed in a manner that is sensitive to the proximity of schools, parks, medical
facilities, and other tobacco retailers. If a proposed tobacco retailer use would ordinarily be subject
to review by the Zoning Administrator, the use permit shall be considered by the Planning
Commission in the first instance if, in the course of staff review of the permit application, it is
determined that the proposed use does not meet the criteria set forth in subsection (c), above.
(e) Existing tobacco retailers, procedure for administrative approval. If a tobacco retailer is
legally in existence on October 16, 2009, the operator is not required to obtain a conditional use
permit or satisfy the density requirements in subsection (d), above, as long as the operator applies for
an Administrative Existing Tobacco Retailer Use Permit by April 16, 2010. The Director shall issue
an Administrative Existing Tobacco Retailer Use Permit to any tobacco retailer legally in existence
as of the date of enactment of this Section when the Director obtains a declaration from the tobacco
retailer operator declaring that it will comply with the conditions in subdivision (b). No fee shall be
charged for this permit.
(f) Suspension or revocation of a use permit.
(1) The suspension and revocation provisions set forth in this subsection apply to use permits
granted under both subsection (b) and (d).
43
M
Attachment 1
(2) Grounds for suspension or revocation. In addition to any basis for suspension or revocation
under Article 15 -55, a tobacco retailer's use permit status shall be suspended or revoked if the
Director finds, after notice and opportunity to be heard, any of the following:
(A) That the permit holder has violated any of the use permit conditions of approval, including
without limitation the conditions set forth in subsection (b) of this section, or
(B) That the permit holder has violated any local, state or federal law governing the sale,
advertisement or display of tobacco products or tobacco paraphernalia.
(3) Suspension shall suspend the privilege of tobacco retailing for a stated period pursuant to
paragraph (4) of this subsection. Revocation shall be without prejudice to the filing of a new
application for a conditional use permit following correction of the conditions that required the
revocation.
(4) Suspension or revocation of CUP. If the Department finds that there are grounds for the
suspension of a CUP, the following sanctions shall be imposed:
(A) A first violation of this Section shall result in a thirty -day suspension of the right to sell
tobacco products and tobacco paraphernalia.
(B) A second violation of this Section within a sixty -month period shall result in a ninety -day
suspension of the right to sell tobacco products and tobacco paraphernalia.
(C) A third or subsequent violation of this Section within a sixty -month period may result in a
revocation of the right to sell tobacco products and tobacco paraphernalia.
(5) Appeal of suspension and/or revocation. The decision of the Director is appealable to the
Hearing Officer pursuant to Section 3- 15.070 of this Code provided that any appeal must be filed
within ten days of receipt of the Director's decision. An appeal shall stay all proceedings in
furtherance of the appealed action.
(g) Enforcement.
(1) Violations of this Section and any use permit issued hereunder are hereby declared to be
public nuisances.
(2) In addition to other remedies provided by this Section or by other law, any violation may be
remedied by a civil action brought by the City Attorney, including, but not limited to, administrative
or judicial nuisance abatement proceedings, civil or criminal code enforcement proceedings, unfair
business practice proceedings under Business & Professions Code Section 17200 et seq., and suits
for injunctive relief. The remedies provided by this Section are cumulative and in addition to any
other remedies available at law or in equity.
Attachment 1
25. Basements - Geotechnical Review and Lightwells Setbacks
15- 06.405 - Lightwell.
"Lightwell" means an excavated area adjacent to a building that extends no mere than f of fee
measufed her-izenially 4em the building per-ifneter- to the interior- wall of the lightwelli that is
enclosed on four sides, that is open at the top, and allows light into a below -grade level of a
building.
15- 80.035 - Requirements for basements and lightwells.
The following requirements shall apply to basements in any A, R -1, HR, R -OS or R -M district, with
the exception of requirements in subsections (d) and (e) of this Section, which shall apply to all
districts:
(a) A basement shall be located beneath the building footprint of an enclosed
and/er- the building footprint of the main structure, ineluding aRaehed garage,- and shall not be
located, with the exception of lightwells, within any required setback area. The building footprint is
the floor area from the exterior surface of the exterior walls of the ground floor of all main or
accessory structures on a lot.
(b) A lightwell may not extend into a required side setback area more than three feet and
into a required rear setback area more than four feet.
sethaek ar-e-A —And sh-A1111 not be wider- than fouf feet, as defined in Seetion 15 06.4 05
(c) A basement shall be a one level structure with a maximum floor to ceiling height of twelve
feet. Floor, in this case, means finished floor, and ceiling means the bottom level of the ceiling
framing members.
(d) All proposed basements and additions to basements identified on the City's Ground
Movement Potential Map as being located in an area with significant potential for ground
movement shall obtain geotechnical clearance. The applicant shall submit to the Planning
Department a geotechnical report prepared by a registered geotechnical engineer or registered civil
engineer with competence in geotechnical investigation and design. This report shall include an
analysis of seasonal groundwater conditions potentially impacting the project and design
recommendations for any appropriate measures to address subsurface water.
The geotechnical consultant shall address the potential need for substantial sump pump operation
requirements where groundwater is anticipated to rise above the basement floor.
Incorporation of subdrain systems beneath basement floors and appropriate waterproofing
measures shall be considered during preparation of geotechnical design criteria for basements.
(e) Applicant shall submit to the Planning Department a grading and drainage plan stamped and
signed by a registered civil engineer. Water collected from a basement shall either be transported to a
nearby city storm drain inlet or to another drainage facility. The method of drainage shall be
reviewed and approved by the Community Development Director. Disposition and treatment of on-
site storm water shall be consistent with the requirements of the Santa Clara Valley Urban Runoff
0
Attachment 1
Pollution Prevention Program (NPDES requirements). The size of a proposed basement may be
limited based on drainage issues or issues raised in the geologic and geotechnical reports.
26 State Density Bonus Requirements
15- 81.040 - Review procedures.
Within ninety days of receipt of a complete proposal, the Community Development Director shall
notify the applicant in writing what the staff will recommend as to how the City will comply with
this Article, and shall indicate whether staff has determined that the housing development complies
with this Article and with the applicable planning and zoning regulations. if the housifig
as part of the design r- �,al pf:oeess stibjeet to the fe"ifvmefits of this Artiele. The
application and all associated project approvals shall be considered by the Planning
Commission which shall make a recommendation to the Qtv Council. The City Council shall
make a final decision on the proposal and related approvals together with the affordable
housing density bonus agreement described in section 15- 81.050.
D. Amendments to Chapter 16 (Building Regulations)
27. Build it Green
16- 47.020 - Definitions.
For the purposes of this Article, certain words and phrases used herein are defined as follows:
11111, A
(d a) LEED means the leadership in energy and environmental design program developed by the
U.S. Green Building Council. The U.S. Green Building Council is a national professional nonprofit
membership organization whose mission is to promote buildings that are environmentally
responsible.
.t
.E
Attachment 1
(e >z )L EED- accredited professional means a person or organization determined by the building
official to be qualified to perform inspections and provide documentation to assure compliance with
the U.S. Green Building Council LEED requirements.
16- 47.060 - Maintenance of resources.
The building official shall maintain a current list of LEED
accredited professionals who are qualified to provide the G--eenPeiat Rated an LEED certifications,
and shall be responsible for administering and implementing the requirements of this Article.
28. Ground Movement Potential
Article 16 -65
GROUND MOVEMENT POTENTIAL MAPS
Sections:
16- 65.010 Purposes of Article.
16- 65.020 Adoption of Ground Movement Potential Maps.
16- 65.030 Md and Mr- Area prohibitions.
16- 65.040 Sls, Sun, Sif-, Sex P s Paf, Pmw, Ps, Pd, Pdf and Ms Area restrictions.
16- 65.050 Psf Area restriction.
16- 65.010 - Purposes of Article.
In order to protect the public health, safety and welfare, it is essential to prohibit building in areas
of existing earth movement or areas having extreme potential for earth movement, and not to permit
building in those areas which are marginally stable and have either moderate or high potential for
earth movement unless and until adequate precautionary measures are taken and further professional
opinion is obtained certifying that a site is safely developable. The purpose of this Article is to adopt
certain ground movement potential maps relating to various areas of the City having actual or
potential earth movement, and to establish restrictions and requirements for development in these
areas based upon the designations of slope stability as shown on such maps.
16-65.020 - Adoption of Ground Movement Potential Maps.
(a) Reference is hereby made to the following maps, copies of which have been filed with the
City Engineer for use and examination by the public, which maps a-Fe is hereby adopted and
incorporated herein by reference, together with any amendments thereto:
(1) Ground Movement Potential Maps — City of Saratoga. California of the Upper- Call azas
meek Watershed, dated januafy, 19 Anril 2013, prepared by William Cotton hires and
Associates, Geotechnical Consultants.
(2) Gfound Movement Potential Map of the Congress Springs Study Afea, dated May 31, 1977-,
.
47
91
Attachment 1
(3) Gr-etmd Mevement Potential Maps of the Lower- Sar-atega Hillside Area, da4ed ,
1985, prepared by Teff at °..1, Ine.
Reference is further made to the designations of slope stability shown on said maps, consisting of
Sbr, Sls, Sun, Sff-, Sex, Pfs- Paf, Pmw, Ps, Pd, Pdf, Ms, Md, Mr-€ and Psf, which designations
graduate generally from the most stable areas to the least stable areas. The precise location of the
boundary of each designated area is subject to adjustment by the City on the basis of a site specific
geologic and soils report prepared by a certified engineering geologist licensed by the State.
(b) The restrictions and requirements set forth in this Article shall apply to all areas as shown on
said maps which are located within the City limits, and all areas which may hereafter be added to the
City through annexation or other legal process.
16- 65.030 - Md and Mr- Area prohibitions.
(a) No tentative or final subdivision or building s approval shall be granted for any property
which includes land in an Md or- Mr- area, unless such inclusion will not result in or permit any
building, structure, driveway or street to be located in such area, and the entire Md er- Mr- area is
dedicated as open space on a recorded map or agreement which contains an express prohibition
against the construction or installation of any improvements in such area.
(b) No building or grading permit shall be issued for the construction or installation of any
building or structure or any foundations therefor in an Md or- Mrf area, except for repair,
reconstruction or modification of existing structures where such does not increase the floor space
under roof and where such repair, reconstruction or modification does not require or involve any
new or additional foundation.
16- 65.040 - Sls, Sun, SM, Sex, Pfs Paf, Pmw, Ps, Pd, Pdf and Ms Area restrictions.
No tentative or final subdivision building s: *° approval shall be granted, nor shall any building
or grading permit be issued for the construction or installation of any new building or structure, or
addition to any existing building or structure, nor shall any new building or structure be constructed
or installed in any Sls, Sun, Sff-, Sex P s Paf, Pmw, Ps, Pd, Pdf or Ms area unless and until all of the
following requirements have been fully satisfied:
(a) A geologic and soils investigation report has been prepared in accordance with Section 14-
20.020 of this Code and a site development plan has been prepared in accordance with Section 14-
25.100 of this Code, and such report and development plan have been approved by the City.
(b) The geologic and soils report referred to in subsection (a) of this Section is finalized, and
contains the opinion of a certified engineering geologist or a registered civil engineer qualified in
soil mechanics, stating that the proposed subdivision, building site or land development and the
proposed improvements to be constructed or installed thereon, as designed, will be structurally safe
from earth movement.
(c) The owner of the property executes and files with the City Clerk a written statement
representing to the City that he is relying upon the investigation, report and opinion of the owner's
geologist, and that if the requested subdivision or site approval or building, grading or other permit
or permits are granted, the owner agrees to and does thereby indemnify and hold the City, its
officials, officers, boards, commissions, employees, agents and professional consultants, free and
Attachment 1
harmless from and against any and all claims, actions, damages, suits or liabilities claimed by the
owner or any other person by reason of any actual or potential geologic hazard, including, without
limitation, land slippage, landslide, earthquake, slope instability, soil or sub -soil instability, or lack
of lateral or subjacent support of any kind or nature, including any failure, collapse or damage to any
building or structure or its foundation, and further stating that the owner is voluntarily and
knowingly assuming the risk thereof.
16- 65.050 - Psf Area restriction.
No tentative or final subdivision • building s approval shall be granted, nor shall any building
or grading permit be issued for the construction or installation of any new building or structure, or
addition to any existing building or structure, nor shall any new building or structure be constructed
or installed in any Psf area unless and until all of the following requirements have been fully
satisfied:
(a) A geologic investigation report has been prepared by a certified engineering geologist and
approved by the City Geologist, showing the location or suspected location of faults.
(b) A set -back zone has been established along the identified or suspected fault location, as
approved by the City Geologist, and a map or agreement has been recorded designating such set-
back area as open space and prohibiting the construction of any buildings or structures therein.
(c) The owner of the property has executed and filed with the City Clerk a written statement and
indemnity agreement as described in subsection 16- 65.040(c) of this Article.
Section 2. Severance Clause.
The City Council declares that each section, sub - section, paragraph, sub - paragraph, sentence, clause
and phrase of this ordinance is severable and independent of every other section, sub - section,
paragraph, sub - paragraph, sentence, clause and phrase of this ordinance. If any section, sub - section,
paragraph, sub - paragraph, sentence, clause or phrase of this ordinance is held invalid, the City
Council declares that it would have adopted the remaining provisions of this ordinance irrespective
of the portion held invalid, and further declares its express intent that the remaining portions of this
ordinance should remain in effect after the invalid portion has been eliminated.
Section 3. California Environmental Quality Act
The proposed amendments and additions to the City Code are Categorically Exempt from the
California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section 15061(b)(3).
CEQA applies only to projects which have the potential of causing a significant effect on the
environment. Where it can be seen with certainty that there is no possibility that the activity in
question may have a significant effect on the environment, the activity is not subject to CEQA. In
this circumstance, Staff is recommending amendments to the existing City Code and related sections
and additions of provisions and reference appendices to the existing Code; the amendments and
additions would have a de minimis impact on the environment.
M
93
Attachment 1
Section 4. Publication.
A summary of this ordinance shall be published in a newspaper of general circulation of the City of
Saratoga within fifteen days after its adoption.
Following a duly notice public hearing the foregoing ordinance was introduced at the regular
meeting of the City Council of the City of Saratoga held on the 18th day of September, 2013, and
was adopted by the following vote on October 2, 2013.
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
JILL HUNTER
MAYOR OF THE CITY OF SARATOGA
Saratoga, California
APPROVED AS TO FORM:
RICHARD TAYLOR, CITY ATTORNEY
50
.,
ATTEST:
CRYSTAL BOTHELIO
CLERK OF THE CITY OF SARATOGA
Saratoga, California
SARATOGA CITY COUNCIL
MEETING DATE: October 2, 2013 AGENDA ITEM:
DEPARTMENT: Public Works
PREPARED BY: Rick Torres
Street & Fleet Manager
CITY MANAGER: Dave Anderson
DIRECTOR: John Cherbone
SUBJECT: Declaration of surplus vehicles and authorization of their disposal
RECOMMENDED ACTION:
1. Move to declare the following vehicles as surplus and authorize their disposal
• Vehicle # 101, 2002 Ford F -150 CNG Truck (Compressed Natural Gas)
• Vehicle #99, 2002 Ford F -150 CNG Truck ( Compressed Natural Gas)
REPORT SUMMARY:
Staff is seeking approval to surplus two vehicles that were recently replaced with the lease of two
Chevrolet Volt plugin vehicles.
Surplus Item
Vehicle #
Mileage
Reason
Method of disposal
1. 2002 Ford F -150
101
73728
Age/ Condition
Auction
2. 2002 Ford F -150
99
43040
Age /Condition
Auction
FISCAL IMPACTS:
The amount of revenue from the auctioned vehicles is uncertain. Funds received from the auction
of surplus vehicles are allocated to the Vehicle Replacement Fund for future replacements.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The vehicles will not be declared surplus and the City will retain the vehicles.
ALTERNATIVE ACTION:
None
95
FOLLOW UP ACTION:
Vehicles that are declared surplus will be sent to auction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's website in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
None
SARATOGA CITY COUNCIL
l
MEETING DATE: October 2, 2013 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone
Associate Engineer
SUBJECT: Cox Avenue Pedestrian Crossing Project— Notice of Completion.
RECOMMENDED ACTION:
Move to accept the Cox Avenue Pedestrian Crossing Project as complete and authorize staff to record the
Notice of Completion for the construction contract.
REPORT SUMMARY:
All work for the Cox Avenue Pedestrian Crossing Project has been completed by the City's contractor,
Tennyson Electric and has been inspected by Public Work's staff. The scope of the work includes
furnishing all materials, equipment and labor to install new handicap ramps, crosswalk speed hump, in-
pavement lights, advance pedestrian warning lights, signs and crosswalk striping.
In order to close out the construction contract and begin the one -year maintenance /warranty period, it is
recommended that the Council accept the project as complete. Further, it is recommended that the
Council authorize staff to record the attached Notice of Completion for the construction contract so that
the requisite 30 -day Stop Notice for the filing of claims by subcontractors or material providers may
commence.
FISCAL IMPACTS:
The final contract amount of $141,077.50 is within the approved project budget of $159,929.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The project would not be accepted as complete and staff would notify the contractor of any additional
work required by the City Council before the project would be accepted as complete.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Staff will record the Notice of Completion for the construction contracts and release the contract sureties
and retentions thirty days thereafter.
Page 1 of 2
97
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This item was posted as a City Council agenda item and was included in the packet made available on the
City's web site in advance of the meeting. A copy of the agenda packet is also made available at the
Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to
the agenda on -line by opting in at www.sarato ag ca.us.
ATTACHMENTS:
1. Notice of Completion for the Cox Avenue Pedestrian Crossing Project.
Page 2 of 2
.;
Recording requested by,
And to be returned to:
City of Saratoga
Public Works Department
13777 Fruitvale Avenue
Saratoga, CA 95070
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the work agreed and performed under the contract mentioned
below between the City of Saratoga, a municipal corporation, whose address is 13777 Fruitvale
Ave., Saratoga, CA 95070, as Owner of property or property rights, and the Contractor
mentioned below, on property of the Owner, was accepted as complete by the Owner on the 2nd
day of October, 2013.
Contract Number: N/A
Contract Date: September 19th, 2012
Contractor's Name: Tennyson Electric Inc
Contractor's Address: 7275 National Dr Ste A2, Livermore, CA 94550
Description of Work: Cox Avenue Pedestrian Crossing Project
Notice is given in accordance with the provisions of Section 3093 of the Civil Code of the State
of California.
The undersigned certifies that he is an officer of the City of Saratoga, that he has read the
foregoing Notice of Acceptance of Completion and knows the contents thereof, and that the same
is true of his own knowledge, except as to those matters which are therein stated on the
information or belief, as to those matters the he believes to be true.
I certify under penalty of perjury that the foregoing is true and correct. Executed at the City of
Saratoga, County of Santa Clara, State of California on , 2013.
CITY OF SARATOGA
BY: ATTEST:
Dave Anderson
City Manager
99
Crystal Bothelio, City Clerk
Gov. Code 40814
*.Vl�
MEETING DATE:
DEPARTMENT:
PREPARED BY:
SARATOGA CITY COUNCIL
October 2, 2013
Public Works
Rick Torres
Street & Fleet Manager
AGENDA ITEM:
CITY MANAGER: Dave Anderson
DIRECTOR: John Cherbone
SUBJECT: 2013 Pavement Management Program and Proposition 1B State Grant —Award of
Construction Contract.
RECOMMENDED ACTION:
1. Move to declare G. Bortolotto & Co. Inc. to be the lowest responsible bidder on the project.
2. Move to award a construction contract to G. Bortolotto & Co. Inc. in the amount of $625,205.53
3. Move to authorize staff to execute change orders to the contract up to $62,500.
REPORT SUMMARY:
Sealed bids for the 2013 Pavement Management Program, including work funded by Proposition 1B,
were opened on September 10th. A total of three contractors submitted bids. G. Bortolotto & Co. Inc.
submitted the lowest responsible bid of $625,205.53. Bid amounts were very competitive ranging from
the low bid up to $799,541. Staff has carefully checked the lowest bid along with the listed references
and has determined that the bid is responsive to the Notice Inviting Sealed Bids dated August 15'', 2013.
The following City streets are included in the scope of work:
Miller Ave, Douglass Ln, Ten Oaks Ct, Michaels Dr, Twain Ct, Evans Ln, Reid Ct, Verde Vista
Ct, Meadow Oak Rd, Taos Dr, Glen Brae Dr, Edinburgh Dr, Hammon Ave, Homes Dr, Titus
Ave, Hakone Gardens driveway, Hakone Gardens parking lot, and Hidden Hill Ln.
Please see Attachment 2 for the limits of work on each street.
It is therefore recommended the Council declare G. Bortolotto & Co. Inc., to be the lowest responsible
bidder and award the construction contract to this company.
Further, it is recommended that the Council authorize staff to execute change orders to the contract up to
an amount of $62,500 to cover any unforeseen circumstances and address additional work, which may
arise during the course of the project.
Page 1 of 2
100
FISCAL IMPACTS:
There are sufficient funds in the City's Capital Improvement Program to fund the project. Proposition 1B
grant will fund $466,818 of the project with the remaining costs funded through the City's Gas Tax Fund
in the amount of $220,888.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
G. Bortolotto & Co. Inc. will not be declared the lowest responsible bidder and a construction contract
will not be awarded to that firm. The Council may make specific findings to declare another bidder to be
the lowest responsible bidder.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
The contract will be executed and the contractor will be issued a Notice to Proceed. Work will begin
early this year and may be completed in the spring weather permitting.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This item was posted as a City Council agenda item and was included in the packet made available on the
City's web site in advance of the meeting. A copy of the agenda packet is also made available at the
Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to
the agenda on -line by opting in at www.sarato ag ca.us.
ATTACHMENTS:
1. Bid Summary
2. Street List
3. Construction Contract
Page 2 of 2
101
2013 Pavement Management Program
Page 182
BASE BID
ITEMS
- BID SCHEDULE
Hakone
Hakone
Hakone
Hakone
Hakone
Hidden
Garden
Gardens
Gardens
ITEM
DESCRIPTION
UNIT
VerdeVist
Meadow
Titus
Garden
s
Total
UNIT
TOTAL
UNIT
TOTAL
UNIT
TOTAL
Miller Ave
Douglas
TenOa
Michael
Twain
Evans
Reid Ct
Taos Dr
GlenBr
Edinbur
Hammon
Homes
Gardens
s
view
Drivewa
Parking
s Ln
ks Ct
s Dr
Ct
Ln
a Ct
Oak
ae Or
gh Dr
s Ave
Dr
Ave
Drivewa
Drivewa
Pa rki no
Lane
Y
Y
Lot
Y
Lot
Ten
Canyon
Hammo
Glascow
Brockto
One-
One -Way
Lower
Main &
Cox to
Fruitvale
Oaks to
View to
Manteca
Sobey to
Reid to End
VerdeVista
Via Rincole
Douglass
ns to
to
Thelma to
Cox to
n to
Two -way
Way
Downhill
Area at
Internal
QTY
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
Prospect
to Taos
End
End
to End
End
LntoEnd
to End
to End
Beal
Beaumon
Glen Brae
Brockton
Bellwoo
Section
Uphill
Section
Driveway
Parking
nt
t
d
Section
s
Areas
G. Bortolotto
Granite Rock Co
O'Grady Paving
1
ASPHALT CONCRETE OVERLAY 1.5 INCH
TON
167
61
116
330
87
32
58
47
898
103
$ 92,494.00
110
$ 98,780.00
138
$ 123,924.00
2
REPAIR FAILSTREET SECTIONS 9RFSS 4 INCH SECTION 3/4" MIX
TON
215
62
67
151
79
70
75
31
750
153
$ 114,750.00
160
$ 120,000.00
250
$ 187,500.00
3
REPAIR FAILSTREET SECTIONS 9RFSS 2 INCH SECTION 3/4" MIX
TON
690
64
754
139
$ 104,806.00
160
$ 120,640.00
129
$ 97,266.00
4
TYPE II MICROSURFACING
SQ. YDS
20000
4500
2426
2109
2700
1540
4000
4895
2447
2109
2610
3,270
52606
1.93
$ 101,529.58
1.83
$ 96,268.98
2
$ 105,212.00
5
CRACK SEAL
SQ. YDS
20000
4500
2426
2109
2700
1540
4000
4895
2447
2109
2610
49336
0.37
$ 18,254.32
0.35
$ 17,267.60
0.4
$ 19,734.40
6
TRAFFIC CONTROL
LUMP SUM
1
43000
$ 43,000.00
77400
$ 77,400.00
100000
$ 100,000.00
7
WEDGE CUT
LIN. FT
1982
1982
2.71
$ 5,371.22
5
$ 9,910.00
3
$ 5,946.00
8
CONFORM
LIN. FT
80
100
180
11
$ 1,980.00
8
$ 1,440.00
10
$ 1,800.00
9
ADJUST SANITARY SEWER MANHOLES
EA
1
2
4
4
11
437
$ 4,807.00
465
$ 5,115.00
600
$ 6,600.00
10
ADJUST STORM SEWER MANHOLES
EA
0
437
$ -
465
$ -
0
$ -
11
ADJUST MONUMENTS
EA
4
3
5
12
301
$ 3,612.00
285
$ 3,420.00
400
$ 4,800.00
12
ADJUST WATER MANHOLES
EA
1
0
4
1
6
437
$ 2,622.00
465
$ 2,790.00
600
$ 3,600.00
13
THERMO PLASTIC STRIPING - -- DETAIL 22 (REMOVE AND REPLACE)
LIN, FT
1800
50
50
100
50
100
100
2250
3.63
$ 8,167.50
3.4
$ 7,650.00
4
$ 9,000.00
14
THERMO PLASTIC STRIPING DETAIL 39/39A (REMOVE AND REPLACE)
LIN. FT
600
600
1200
2.67
$ 3,204.00
2.5
$ 3,000.00
3
$ 3,600.00
15
THERMO PLASTIC STRIPING - -- 27B (REMOVE AND REPLACE)
LIN. FT
1,000
510
1,000
200
1,440
4150
1.77
$ 7,345.50
1.7
$ 7,055.00
2
$ 8,300.00
16
THERMO PLASTIC STRIPING - -- DETAIL 38 (REMOVE AND REPLACE)
LIN. FT
100
100
3.71
$ 371.00
3.4
$ 340.00
4
$ 400.00
17
THERMO PLASTIC STRIPING 12 INCH LIMIT LINE (REMOVE AND
LIN. FT
361
80
22
40
20
50
70
15
658
5.35
$ 3,520.30
5
$ 3,290.00
6
$ 3,948.00
REPLACE)
18
THERMO PLASTIC PAVEMENT MARKINGS - "STOP" (REMOVE AND
EA
19
1
1
2
1
2
3
1
30
117
$ 3,510.00
110
$ 3,300.00
120
$ 3,600.00
REPLACE)
19
THERMO PLASTIC PAVEMENT MARKINGS - "AHEAD" (REMOVE AND
EA
4
1
5
163
$ 815.00
155
$ 775.00
160
$ 800.00
REPLACE)
20
THERMO PLASTIC 12 INCH CROSSWALK YELLOW (REMOVE AND
LIN. FT
381
381
5.11
$ 1,946.91
5
$ 1,905.00
6
$ 2,286.00
REPLACE)
21
THERMO PLASTIC --- 24INCH CROSSWALK BARS YELLOW (REMOVE AND
LIN. FT
110
110
11.11
$ 1,222.10
10
$ 1,100.00
11
$ 1,210.00
REPLACE)
22
THERMO PLASTIC PAVEMENT MARKING - "SLOW" (YELLOW) (REMOVE AND
EA
2
2
183
$ 366.00
110
$ 220.00
120
$ 240.00
REPLACE)
23
THERMO PLASTIC PAVEMENT MARKINGS - "SCHOOL' (YELLOW) (REMOVE
EA
2
2
183
$ 366.00
175
$ 350.00
200
$ 400.00
AND REPLACE)
24
THERMO PLASTIC PAVEMENT MARKINGS - "XING" YELLOW (REMOVE AND
EA
2
2
111.11
$ 222.22
105
$ 210.00
115
$ 230.00
REPLACE)
25
THERMO PLASTIC 12 INCH CROSSWALK WHITE (REMOVE AND
EA
220
220
5.39
$ 1,185.80
5
$ 1,100.00
6
$ 1,320.00
REPLACE)
26
PAVEMENT MARKINGS -- "YEILD" 8' (REMOVE AND REPLACE)
EA
4
4
1 130
$ 520.00
120
$ 480.00
130
$ 520.00
Page 182
2013 Pavement Management Program
BASE BID TOTAL (all items) $ 625,205.83 $ 696,451.58 $ 799,541.40
Page 182
BASE BID
ITEMS
- BID SCHEDULE
Hakone
Hakone
Hakone
Hakone
Hakone
Hidden
Garden
Gardens
Gardens
ITEM
DESCRIPTION
UNIT
VerdeVist
Meadow
Titus
Garden
s
Total
UNIT
TOTAL
UNIT
TOTAL
UNIT
TOTAL
Miller Ave
Douglas
TenOa
Michael
Twain
Evans
Reid Ct
Taos Dr
GlenBr
Edinbur
Hammon
Homes
Gardens
s
view
Drivewa
Parking
s Ln
ks Ct
s Dr
Ct
Ln
a Ct
Oak
ae Dr
gh Dr
s Ave
Dr
Ave
Drivewa
Drivewa
Pa rki no
Lane
Y
Y
Lot
Y
Lot
Ten
Canyon
Hammo
Glascow
Brockto
One-
One -Way
Lower
Main &
Cox to
Fruitvale
Oaks to
View to
Manteca
Sobey to
Reid to End
VerdeVista
Via Rincole
Douglass
ns to
to
Thelma to
Cox to
n to
Two -way
Way
Downhill
Area at
Internal
QTY
PRICE
PRICE
PRICE
PRICE
PRICE
PRICE
Prospect
to Taos
End
End
to End
End
LntoEnd
to End
to End
Beaumo
Beaumon
Glen Brae
Brockton
Bellwoo
Section
Uphill
Section
Driveway
Parking
nt
t
d
Section
s
Areas
G. Bortolotto
Granite Rock Co
O'Grady Paving
27
THERMO PLASTIC TYPE 4 ARROW (L) (REMOVE AND REPLACE)
EA
2
2
81
$ 162.00
75
$ 150.00
80
$ 160.00
28
THERMO PLASTIC BIKE SYMBOL
EA
5
5
51
$ 255.00
45
$ 225.00
50
$ 250.00
29
THERMO PLASTIC BIKE ARROW
EA
5
5
51
$ 255.00
30
$ 150.00
35
$ 175.00
30
THERMO PLASTIC TRAFFIC LOOP BIKE SYMBOL
EA
1
1
51
$ 51.00
45
$ 45.00
50
$ 50.00
31
REMOVE AND REPLACE VERTICAL CURB AND GUTTER (V -24)
LIN. FT
150
40
30
220
65
$ 14,300.00
75
$ 16,500.00
85
$ 18,700.00
32
REMOVE AND REPLACE AC ONE FOOT WIDE AT 6 INCH DEEP ( OFFSET 1
LIN. FT
150
40
30
220
11
$ 2,420.00
40
$ 8,800.00
10
$ 2,200.00
FT FROM LIP OF GUTTER)
33
REMOVE AND REPLACE 6X24 CHATTER BARS
EA
20
0
20
50
$ 1,000.00
85
$ 1,700.00
100
$ 2,000.00
34
AC BERM
LIN. FT
1,000
510
1,000
200
500
1,440
4650
5.37
$ 24,970.50
5
$ 23,250.00
6
$ 27,900.00
35
BLUE REFLECTIVE FIRE HYDRANT MARKERS
EA
1
2
1
4
25
$ 100.00
25
$ 100.00
30
$ 120.00
36
ADJUST ELECTRIC BOXES
EA
3
2
5
300
$ 1,500.00
465
$ 2,325.00
300
$ 1,500.00
37
REMOVE AND REPLACE WHEEL STOPS
EA
80
80
50
$ 4,000.00
40
$ 3,200.00
50
$ 4,000.00
38
CLEAR REFLECTIVE MARKERS TYPE G
EA
20
20
10
$ 200.00
20
$ 400.00
25
$ 500.00
39
INSTALL NEW DRAIN INLET D74B, OFFSET, INCLUDING 120 LF 12 "HDPE
LS
1
1
21850
$ 21,850.00
20000
$ 20,000.00
25000
$ 25,000.00
PIPE (see specifications)
40
REPLACE (E) DRAIN INLET WITH (N) D7413, CONNECT TO (E) PIPE
EA
1
1
2
4100
$ 8,200.00
6000
$ 12,000.00
2000
$ 4,000.00
41
INSTALL HOOD ON EXISTING DRAIN INLET
EA
4
4
2300
$ 9,200.00
1600
$ 6,400.00
1500
$ 6,000.00
42
TRIM TREES TO ACHIEVE 12 FEET VERTICAL CLEARANCE OVER
LUMP SUM
1
1
1
1
1000
$ 1,000.00
8700
$ 8,700.00
5000
$ 5,000.00
ROADWAY
43
INSTALL THERMOPLASTIC PARKING STRIPING PER PLAN (see
LUMP SUM
1
1
8888.88
$ 8,888.88
8000
$ 8,000.00
9000
$ 9,000.00
specifications)
44
THERMO PLASTIC STRIPING DETAIL 1
LIN. FT
500
500
1.73
$ 865.00
1.4
$ 700.00
1.5
$ 750.00
(INCLUDES REMOVAL OF EXIST. STRIPING, IF NECESSARY)
BASE BID TOTAL (all items) $ 625,205.83 $ 696,451.58 $ 799,541.40
Page 182
2013 PMP Location List
Location
From
To
Treatment
Miller Ave
Cox Ave
Prospect Rd
Microsurface RFSS, Crackseal
Douglass Lane
Friutvale Ave
Taos Dr
Microsurface, Crackseal
Ten Oaks Ct
Ten Oaks
End
Pave and RFSS
Michaels Dr
Canyonview
End
Microsurface RFSS, Crackseal
Twain Ct
Manteca
End
Microsurface RFSS, Crackseal
Evans Lane
Sobey Rd
End
Microsurface RFSS, Crackseal
Ried Ct
Reid lane
End
Pave and RFSS
Verde Vista Ct
Verde Vista
End
Pave and RFSS
Meadowoak Lane
Via Roncole
Maureen Way
Pave and RFSS
Taos Dr
Douglass
End
Microsurface and Crackseal
Glan Brae Dr
Hammons
Beaumont
Microsurace and Crackseal
Edinburgh Dr
Glasgow
Beaumont
Microsurface and Crackseal
Hammons Ave
Thelma
Glen Brae
Microsurface and Crackseal
Homes Dr
Cox Ave
Brockton
Microsurface and Crackseal
Titus
Brockton
Bellwood
MicroSurface and crackseal
Haknoe Gardens
Driveway
Parking Lot
See bid schedule
Hiddenview Lane
Hakone
Bohlman
See bid schedule
iIILI
2013 PAVEMENT
MANAGEMENT PROGRAM
AND
PROP 1B PROJECT
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
(408)-868 -1239
105
2013 Pavement Management Program and Prop 1B Project
CITY OF SARATOGA
CONTRACT DOCUMENTS
FOR
2013 Pavement Management Proaram and Prop 1 B Proiect
KEY BID DATES
Date Issued: 08/15/2013
Bid Due: 09/10/2013 at 10:00 am
Council Award Date: 09/18/2013
106
2013 Pavement Management Program and Prop 1B Project
CFivKey; &-T,1:7Afewii1
2013 Pavement Management Program and Prop 1 B Proiect
Table of Contents
NOTICE INVITING BIDS .................................................................................. ............................... 1
INFORMATION FOR BIDDERS ...................................................................... ............................... 3
SCOPE AND LOCATION OF WORK ...... ...................................................................................
3
INSPECTIONOF WORK SITE ..................................................................... ...............................
3
EXAMINATION OF CONTRACT DOCUMENTS .......................................... ...............................
3
REPORT OF ERRORS AND OMISSIONS ................................................... ...............................
4
INTERPRETATION OF CONTRACT DOCUMENTS ................................... ...............................
4
BIDS............................. ..............................................................................................................
4
ADDENDA.................................................................................................... ...............................
6
BIDPRICES ................................................................................................. ...............................
6
TAXES.......................................................................................................... ...............................
6
EXPERIENCE OF BIDDERS ....................................................................... ...............................
6
LISTS OF SUBCONTRACTORS ................................................................. ...............................
7
BIDGUARANTY ........................................................................................... ...............................
7
MODIFICAT ION OF BID ...........................
'
POSTPONEMENTOF OPENING ................................................................ ...............................
7
NON COLLUSION AFFIDAVIT .................................................................... ...............................
8
DISQUALIFICATION OF BIDDER ............................................................... ...............................
8
REJECTIONOF BIDS .................................................................................. ...............................
8
RELIEFOF BIDDERS .................................................................................. ...............................
8
COMPLETING AND SIGNING FORMS ....................................................... ...............................
8
DEBARRED CONTRACTORS AND SUBCONTRACTORS ........................ ...............................
8
PRIOR APPROVAL OF SUBSTITUTIONS ( "APPROVED EQUALS") ......... ...............................
9
PREVAILING WAGE AND APPR5NTICESHIP ........................................... ...............................
9
BID PROTEST PROCEDURES ................................................................. ...............................
10
GENERAL CONDITIONS ........................................................................... ...............................
11
SECTION GC -1 DEFINITIONS AND TERMS .................................... ...............................
11
SECTION GC -2 BID REQUIREMENTS AND CONDI TI ONS ............. ...............................
12
SECTION GC -3 AWARD AND EXECUTION OF CONTRACT .......... ...............................
13
SECTION GC -4 SCOPE OF WORK .................................................. ...............................
14
SECTION GC -5 CONTROL OF WORK ............................................. ...............................
16
SECTION GC -6 CONTROL OF MATERI ALS .................................... ...............................
20
SECTION GC -7 LEGAL RELATIONS AND RESPONSI BI LI TY ......... ...............................
22
SECTION GC -8 PROSECUTION AND PROGRESS ......................... ...............................
34
SECTION GC -9 MEASUREMENT AND PAYMENT........ ....... ..................................
38
SECTION GC -10 DUST CONTROL ................................................... ...............................
41
SECTION GC -11 RESERVED ............................................................ ..............•................
41
SECTION GC -12 DIFFERING SITE CONDITIONS.. ........................ ................ ..............
41
SECTION GC -13 ARCHAEOLOGICAL EXAMI NATI ON .................... ...............................
42
CONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT ..............................
43
CONDITIONAL WAIVER AND RELEASE UPON FINAL PAYMENT ......... ...............................
44
UNCONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT .........................
45
UNCONDITIONAL WAIVER AND RELEASE UPON FINAL PAYMENT .... ...............................
46
SPECIALCONDITIONS ............................................................................. ...............................
47
CONTRACTOR'S EXPERIENCE AND QUALIFICATIONS ....................... ...............................
53
107
2013 Pavement Management Program and Prop 1 B Project
CONTRACT FOR CONSTRUCTION ............................................................. ............................... 73
REQUIRED CERTIFICATIONS ................................................................. ............................... 79
PROPOSED MAJOR MATERIAL SUPPLIERS ..................................... ............................... 83
PROPOSED SUBCONTRACTORS- .................................................................................. 84
TECHNICAL SPECIFICATIONS .................................................................... ............................... 93
SCOPE OF WORK LOCATIONS MAPS ......................... ............................... ............................ 499
1:
2013 Pavement Management Program and Prop 1 B Project
NOTICE INVITING BIDS
1073 Pavement Management Program and Prop 1B Proiect
SEALED BIDS will be received by the CITY OF SARATOGA (CITY) until Tuesdays
September 10h, 2013 at 10:00am for 2013 Pavement Management Program and Pro
1 B Project. Sealed bids shall be submitted addressed and noted as follows:
Public Works Director
City of Saratoga
13777 Fruitvale Ave.
Saratoga, CA 95070
Sealed Bid for 2013 Pavement Management Program and Prop 1 B Project
Ali bids must be accompanied by bidder's security in accordance with California Public
Contract Code Sections 20170 et seq.
Following the closure of the bid submittal period, bids will be publicly opened and read
for performing work as follows:
Furnishing all labor, materials, equipment, and performing all work necessary
and incidental to the construction of the project known as 2013 Pavement
Management Program and Prop 1 B Protect, according to drawings and
specifications as prepared by the City of Saratoga and according to the
Contract Documents. The work to be done consists of supplying all labor,
methods or processes, implements, tools, machinery, equipment and materials
for the construction of asphalt concrete overlay, micro - surfacing, repair failed
street sections, crack seal, striping, utility adjustment, curbs and gutters, storm
drain systems, traffic control and other work not specifically mentioned herein,
but which may be required as directed by CITY or its designated
representative.
Project is to be completed within 60 calendar days from the date specified
in the Notice to Proceed. The Contractor shall pay to the City of Saratoga
the sum of Five Hundred dollars ($500.00) for each and every calendar
day's delay in finishing the work in excess of the calendar day completion
time.
Bidders may obtain copies of the bidding documents free of charge at the Saratoga
Public Works Department. A set of bid documents can be obtained from the City
website at www.saratoga.ca.us, or via phone /fax request at 1- 408 - 868 -1239 or email
request at ssarwariCcDsaratoaa.ca.us. A written request can also be mailed to Attn:
Notice Inviting Bids
109
2013 Pavement Management Program and Prop 1B Project
Public Works Department, City of Saratoga, 13777 Fruitvale Avenue, Saratoga CA
95070.
Pursuant to California Labor Code Section 1771, the successful bidder and all
subcontractors shall pay not less than the prevailing rate of per diem wages as
determined by the Director of the California Department of Industrial Relations. Copies
of such prevailing rate of per diem wages are available for view at the City of Saratoga
Department of Public Works.
Pursuant to California Public Contract Code Section 22300, the Contractor may, at its
option, choose to substitute securities for monies earned by the Contractor and retained
by CITY to ensure the performance of the Contract.
Pursuant to California Public Contract Code Section 3300, City has determined that the
Contractor shall possess a valid General Contractor Class A or Class B (General
Contractor or Engineering) License at the time that the bid is submitted. Failure to
possess the specified license shall render the bid non - responsive.
The successful bidder will be required to furnish a payment bond in the amount equal to
one hundred percent (100 %) of the Contract Price, as well as a faithful performance
bond, in the amount equal to one hundred percent (100 %) of the Contract Price. The
bonds shall be on the forms included in the Contract Documents. .
The successful bidder shall insure that employees and applicants for employment are
not discriminated against on the basis of age, color, race, national origin, ancestry,
religion, sex, sexual preference, or marital status, and shall comply with the Americans
with Disabilities Act.
Bids will be examined and reported to the City of Saratoga City Council (Council) at a
meeting within sixty (60) days of the bid opening. CITY reserves the right to reject any
and all bids, or to waive any irregularities or informalities in any bid or in the bidding
procedure, or to postpone the bid opening or award for good cause. No Bidder may
withdraw its bid for a period of five (5) calendar days after the date of opening of the
bids. Each bidder will be notified of award of contract, if award is made. Contract
Documents, Forms of Bid and any questions concerning this bid should be addressed to
Public Works Director, City of Saratoga, (408) 868 -1239.
CITY OF SARATOGA
Public Works Department
August 15, 2013
Pub.: 08/2012013, 08/27/2013 and 09/03/2013 Saratoga News
Notice Inviting Bids
110
2013 Pavement Management Program and Prop 1 B Project
INFORMATION FOR BIDDERS
2013 Pavement Management Program and Prop 1 S ProjeCL
SCOPE AND LOCATION OF WORK
The work to be performed under this contract consists of the furnishing of all
labor, materials, plant, equipment and services for the construction of the Project,
complete, and in satisfactory operating condition, all as shown on the Contract
Documents and/or as specified herein. The work is to be performed in the City of
Saratoga, County of Santa Clara.
INSPECTION OF WORK SITE
Bidders are required to inspect the site of the work in order to satisfy themselves,
by personal examination or by such other means as they may prefer, of the
location of the proposed work and the actual conditions of and at the site.
Bidders may apply to the Director of Public Works for additional information and
explanation before submitting bids. However, no supplemental information
requested or furnished shall vary the terms of the Contract Documents or affect
the Contractor's sole responsibility to satisfy itself as to the conditions of the work
to be performed. No claim for additional compensation will be allowed which is
based upon a lack of knowledge of the actual conditions or location of the Work.
Submission of a bid by the bidder shall constitute acknowledgment that, if
awarded the contract, the bidder has relied and is relying on its own examination
of (a) the site of the work; (b) access to the site; (c) all other data, matters, and
things requisite to the fulfillment of the work, including but not limited to the
availability of labor and materials; and (d) its own knowledge of existing facilities
on and in the vicinity of the site of the Project and not on any representation or
warranty by City or its agents of the above items. Removal, relocation, or
protection of existing public utilities not identified by City shall be done in
conformance with California Government Code Section 4215.
EXAMINATION OF CONTRACT DOCUMENTS
Each bidder shall thoroughly examine and be familiar with legal and procedural
documents, general conditions, specifications, drawings and addenda (if any).
Submission of a bid shall constitute acknowledgment, upon which City may rely,
that the bidder has thoroughly examined and is familiar with the Contract
Documents. Failure or neglect of a bidder to receive or examine any of the
Contract Documents shall in no way relieve the bidder of any obligation with
respect to its bid or to the Contract. No claim for additional compensation will be
allowed which is based upon a lack of knowledge of any Contract Documents.
Information for Bidders
111
2413 Pavement Management Program and Prop 1B Project
REPORT OF ERRORS AND OMISSIONS
Bidder shall review architectural and /or engineering plans and specifications, if
any, prior to submission of the bid, and report any errors and omissions noted by
the bidder to the Director of Public Works. The review by the Contractor shall be
confined to the Contractor's capacity as a contractor, and not as a licensed
design professional.
INTERPRETATION OF CONTRACT DOCUMENTS
No oral representation or interpretations will be made to any bidders as to the
meaning of the Contract Documents. Requests for interpretation shall be made
in writing and delivered to the Director of Public Works at least ten (10) working
days before the time announced for opening the bids. Interpretations, where
necessary, will be made in the form of an addendum to the Contract Documents
and, when issued, will be sent as promptly as is practical to all parties to whom
the bid documents have been issued. All such addenda shall become part of the
Contract.
Requests for information before or after the award of contract shall be directed
to:
Director of Public Works
13777 Fruitvale Avenue, CA 96070
Phone (408) 868 -1239, Fax (408) 868 -1281
It shall also be the bidder's responsibility to call to the attention of Director of
Public Works any missing pages in the Contract Documents, including the
addenda. These items shall be brought to the attention of Director of Public
Works in writing, at least one week prior to the bid opening date.
BIDS
Bids shall be made on the blank forms prepared by City, which may be removed
from the bound Contract Documents. All bids shall include, in the space
provided, all information requested, shall be signed by the bidder or an
authorized representative thereof, and shall include the bidder's business
address.
Bidders must prepare and submit all required documents.
Bids must be accompanied by security in accordance with California Public
Contract Code Sections 20170 et seq.
If the bid is made by an individual, his or her name, signature, and business
address shall be shown.
Information for Bidders
112
2013 Pavement Management Program and Prop 1 B Project
If the bid is made by a firm or partnership, the name and business address of the
firm or partnership and the signature of at least one of the general partners shall:
be shown.
If the bid is made by a corporation, the bid shall show the name of the
corporation and the state(s) in which the corporation is incorporated; the name
and business address of the corporation's local agent; and the signature of at
least one officer authorized to sign on behalf of the corporation. Additionally, the
bid shall include a document empowering the signatory or signatories to execute
the bid and to bind the corporation.
If the bid is made by a joint venture, the bid shall be signed by at least one of the
joint venture firms in a format meeting with the requirements outlined above.
Additionally, the bid shall include a document empowering the signatory or
signatories to execute the bid and to bind the joint venture.
Every contractor, other than a joint venture, who submits a bid, must at the time
the bid is submitted have a California Contractor's License in good standing. The
license shall be in the class or classes specified in the Contract Documents. Any
bid from an unlicensed contractor, other than those persons exempt under
California Riminecc R PrnfpScinnc C..nrlP SPrtinn 7[}7R_1.Fi, Shall he non-
responsive and shall be rejected. Section 7028.15 makes it a misdemeanor for
any person without a valid contractor's license (with specified exceptions) to
submit a bid to act as a contractor to a public agency. The penalties on a bidder
violating these provisions are severe. v
Each bid shall be enclosed in a sealed envelope, labeled and delivered to the
Director of Public Works at the address above. Bidders are warned against
making erasures or alterations of any kind, without initialing each and every such
change. Bids that contain uninitialed erasures, alterations or irregularities of any
kind, or omissions, may be rejected. No oral, telegraphic, or telephone (including
facsimile) bids or modifications will be considered.
Each bidder shall submit with its bid a statement setting forth its experience and
qualifications on the forms included in the Contract and Bidding Documents.
Telephones will not be available to bidders for the preparation of the bids or for
calling in bid results. Bid forms received after the designated time will not be
accepted. Bidders and their authorized agents are invited to attend the bid
opening.
No bidder may withdraw its bid for a period of sixty (60) days after the date set
for the opening of bids.
City reserves the right to reject any or all bids; to make any awards or any
rejections in what it alone considers to be in the best interest of City, and to
waive any informalities or irregularities in the bids.
Information for Bidders
113
2013 Pavement Management Program and Prop 113 Project
ADDENDA
Each bid shall include specific acknowledgment (in the space provided) of the
receipt of all addenda issued during the bidding period. A bidder's failure to
acknowledge all addenda may result in the bid being rejected as not responsive.
BID PRICES
Bid prices shall include everything necessary for the completion of construction
and fulfillment of the contract, including but not limited to furnishing all
transportation, materials, equipment, tools, excavation, utilities, sheeting,
shoring, bracing and supports, plant and other facilities, and all management,
superintendence, permits, labor and services, except as may be provided
otherwise in the Contract Documents.
In the event that the product of a unit price and an estimated quantity does not
equal the extended amount quoted, the unit price shall govern and the correct
product of the unit price and the estimated quantity shall be deemed to be the
amount bid. If the sum of the individual items does not equal the total base price,
the individual item totals shall govern and the corrected sum shall be deemed to
be the total base bid.
Where there is a conflict between words and figures, the words shall govern and
the figures shall be disregarded.
TAXES
Bid prices shall include all applicable federal, state, and local taxes.
EXPERIENCE OF BIDDERS
At the time of bidding, and throughout the period of the contract, each bidder
shall be licensed under the provisions of the California Business and Professions
Code to do the type of work contemplated for the project. The license
classification shall be a Class General _Contractor Class A or Class B (General
Contractor or Engineering)
It is the intention of City to award a contract, if at all, to the lowest responsive
responsible bidder who demonstrates the attributes of trustworthiness, as well as
quality, fitness (including financial qualifications), capacity and experience to
enable it to prosecute the work successfully and properly, and to complete the
work within the time period named in the Contract Documents.
To determine the degree of responsibility to be credited to the bidder, City will
weigh any evidence that the bidder has performed satisfactorily other contracts of
like nature and magnitude, and comparable difficulty and rates of progress, to the
Work. City shall have sole discretion to determine what contracts are of like
nature and magnitude, and comparable difficulty and rates of progress. City may
reject bids from Contractors who cannot satisfactorily prove the experience and
qualifications outlined in paragraph 10 hereof.
Information for Bidders
114
2013 Pavement Management Program and Prop 1 B Project
LISTS OF SUBCONTRACTORS
On the forms provided, each bidder shall list the name and address of each
subcontractor to whom the bidder proposes to sublet portions of the work in
excess of one -half of one percent of the total amount of the bid or $10,000,
whichever ever is greater. ror the purpose of this paragraph, a subcontrac tir is
defined as anyone who contracts with the Contractor to furnish materials and
labor or labor only, and /or one who specially fabricates and/or installs a portion of
the work or improvement according to detailed drawings contained in the
Contract Documents. All listings and subsequent substitutions, if any, shall be
done in conformance with the Subletting and Subcontracting Pair Practices Act,
California Public Contract Code Section 4100 et seq.
BID GUARANTY
The bid shall be accompanied by a bid guaranty bond duly completed by a
corporate surety authorized to conduct business in the State of California
payable to the City of Saratoga in the sum of at least ten percent (10 %) of the
total amount of the bid. The bond shall be on the form included in the Contract
Documents. Alternatively, a certified or cashier's check, payable to the City of
Saratoga, in the sum of at least ten percent (10 %) of the total amount of the bid
may be substituted for t "e bld guarai ty Mild. The amount payable to the City of
Saratoga under the bid guaranty bond, or the certified or cashier's check, as the
case may be, shall be forfeited to City as liquidated damages in the case of the
failure nr neolect of the successful binder to furnish execute and dplivef to City
., y...... .... ., , e..._
the required performance and payment bonds and evidences of insurance,
and /or to enter into, executo, and deliver to City the Agreement on the form
provided herewith, within ten (10) days after being notified in writing by City that
the award has been made.
MODIFICATION OF BID
Modification of a bid already received will be considered only if the modification is
received prior to the deadline for receiving bids. All modifications shall be made
in writing, executed, and submitted in the same form and manner as the original
bid.
POSTPONEMENT OF OPI=NING
City reserves the right to postpone the date and time for receiving and /or opening
of bids at any time prior to the date and time established in the Notice Inviting
Bids. Pursuant to Public Contract Code Section 4104.5, the City shall extend the
date and time for closing of submission of bids (the "bid deadline ") by no less
than seventy -two (72) hours in the event that CITY issues any material changes,
additions, or deletions to the bidding documents later than seventy -two (72)
hours prior to the bid deadline.
Information for Bidders
115
2013 Pavement Management Program and Prop 1B Project
NON COLLUSION AFFIDAVIT
California Public Contract Code Section 7106 requires that each bidder execute
a Noncollusion Affidavit on all public works contracts. Bidder shall execute the
Noncollusion Affidavit included with the Contract Documents and submit it to City
with the bid.
DISQUALIFICATION OF BIDDER
If there is a reason to believe that collusion exists among any of the bidders,
none of the bids of the participants in such collusion will be considered, and City
may choose to reject all bids received.
REJECTION OF BIDS
City reserves the right to reject any bids which are incomplete, obscure, or
irregular; any bids which omit a bid on any one or more items for which bids are
required; any bids which omit unit prices if unit prices are required; any bids in
which unit prices are unbalanced in the opinion of City; any bids accompanied by
insufficient or irregular bid guaranty; and any bids from bidders who has been
delinquent or unfaithful in any former contract with City. City reserves the right to
reject defective bids or to waive technical defects, as the interests of City may
require.
RELIEF OF BIDDERS
Attention is directed to the provisions of California Public Contract Code Section
6100, et seq., concerning relief of bidders, and in particular to the requirement
therein that if a bidder claims a mistake was made in its bid, the bidder shall give
City written notice of the alleged mistake within five (6) calendar days after the
opening of the bids, specifying in the notice, in detail, how the mistake occurred.
COMPLETING AND SIGNING FORMS
The Bidder's attention is directed to the forms included in the Contract
Documents, which must be completed and signed. FAILURE TO PROPERLY
COMPLETE AND SIGN ANY FORMS MAY BE CAUSE FOR REJECTION OF A
BID.
DEBARRED CONTRACTORS AND SUBCONTRACTORS
No contractor or subcontractor who is ineligible to bid or work on, or be awarded,
a public works contract under California Labor Code Sections 1777.1 or 1777.7
can bid on, be awarded or perform work as a subcontractor on the Project. The
Contractor is prohibited from letting work on the Project to a subcontractor who is
ineligible to perform work on a public works project under these sections of the
Labor Code.
Information for Bidders
116
a
2013 Pavement Management Program and Prop 1 B Project
PRIOR APPROVAL OF SUBSTITUTIONS ("APPROVED EQUALS")
Bidders wishing to obtain prior approval of a substitution for a specified material
or system (an "approved equal ") shall submit all required documentation in
compliance with procedures established in the Contract Documents. Any
request for an approved equal lillist be lolly supported vvltll technical data, tvat
results, or other pertinent information as evidence that the substitute offered is
equal to or better than the specification requirement.
Prior approval requests must be received by City, in writing, at least jL03
business days prior to bid deadline. If City determines the requested material or
system is equal to that specified, City will notify the Bidders prior to time for
submitting bids. City's failure to notify the Bidders of an approved equal shall be
deemed a rejection of the requested substitution.
PREVAILING WAGE AND APPRENTICESHIP
In accordance with California Labor Code Section 1771, all contractors and
subcontractors on this public work project shall pay not less than current
prevailing wage rates as determined by the California Department of Industrial
Relations ( "DIR "). All contractors and subcontractors on this public work project
shall comply Y"iith the requirements of California Labor Cod° Sections 1777 6 and
1777:6 in the employment of apprentices.
Questinns regardinn nenerol prevailing wage rates should be directed to:
Department of Industrial Relations
Division of Labor Statistics and Research
P.O. Box 420603
San Francisco, CA 94142 -0603
Phone: (415) 703 -4774
Questions pertaining to apprenticeship crafts should be directed to:
Department of Industrial Relations
Division of Apprenticeship Standards
P.O. Box 420603
San Francisco, CA 94142 -0603
Phone: (415) 703 -4920
Information is also available at the Department of Industrial Relations' website:
http://www.dir.ca.gov
Any contractor who is awarded a public works contract is not relieved of the
obligation to pay prevailing wage rates for any craft or classification not listed in
the General Determinations or in any Special Determination. If a contractor
intends to use a craft or classification not listed in the General Determinations or
existing Special Determinations, he or she must notify CITY no later than forty-
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five (45) days before the bid deadline and request a Special Determination. If no
determination has been made at the time the contract is awarded, the contractor
shall pay the prevailing wage rate of the craft or classification most closely
related to the craft or classification used.
All prevailing wage rates are subject to modification pursuant to Important
Notices issued by the DIR's Division of Labor Statistics and Research and recent
union contract negotiations.
BID PROTEST PROCEDURES
These procedures apply to all procurement actions, whether by sealed bid,
request for bid or sole source, and regardless of the stage of the procurement
process at which the protest is filed.
Any protest relating to the form or content of the bidding or contract documents
must be submitted in writing to Public Works Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070 no later than ten (10) working days before the bid deadline.
Any person who submits a bid shall be deemed to have waived any protest to the
form or content of the proposal documents.
Any protest relating to any particular proposal or the award of the contract must
be submitted in writing to Public Works Director. The protest must be received
no later than ten (10) working days after the basis of protest is known or should
have been known, whichever is earlier.
The initial protest document shall contain a complete statement of the basis for
the protest.
The protest shall refer to the specific portion(s) of the proposal documents which
forms the basis for the protest.
The protest shall include the name, business address and telephone number of
the person representing the protesting party.
The party filing the protest shall concurrently transmit a copy of the initial protest
document and any attached documentation to all other parties who have a direct
financial interest that may be adversely affected by the outcome of the protest.
Such parties shall include all other bidders who appear to have a reasonable
prospect of receiving an award depending upon the outcome of the protest. The
documents shall be transmitted by fax or overnight mail.
The procedure and time limits set forth in this section are mandatory and are the
sole and exclusive remedy in the event of protest. Failure to comply with these
procedures shall constitute a waiver of any right to further pursue the protest,
including filing a Government Code claim or instituting legal proceedings
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GENERAL CONDITIONS
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SECTION GC -1 DEFINITIONS AND TERMS
Whenever in the Contract Documents the following terms are used, the intent and meaning
shall be interpreted as follows (unless noted otherwise):
Agreement — the written instruments comprising the complete and integrated contract
between the City of Saratoga and the Contractor.
Business day —see "working day" below
Calendar day -- a period of twenty -four (24) hours measured from midnight to the next
midnight. If not otherwise specified in the Agreement, days shall be presumed to be
calendar days.
Caltrans Standard Specifications - Standard Specifications for Construction of Local Streets
and Roads issued by the State of California, Department of Transportation, 2046 edition.
Any reference therein to a State agency or officer shall be interpreted as if the
corresponding City of Saratoga office or officer acting under this contract were so specified.
All metric measurements or quantities in the Caltrans Standard Specifications shall be
disregarded, and equivalent United States measures used.
Caltrans Standard Plans - Standard Plans for Construction of Local Streets and Roads
issued by the State of California, Department of Transportation, current edition. All metric
measurements or quantities in the Caltrans Standard Plans shall be disregarded, and
equivalent United States measures Used.
Contractor -- the individual or entity with whom City has entered into the Agreement.
Council - The City of Saratoga City Council, the governing body of the City of Saratoga.
Count y — Santa Clara County, California.
City — the City of Saratoga.
Engineer — The Director of Public Works of the City of Saratoga, acting either directly or
through properly authorized agents, such agents acting within the scope of the particular
duties entrusted to them.
Laboratory - The designated laboratory authorized by the City of Saratoga to test materials
and work involved in the contract.
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Working day — a period comprising the normal working hours of the day and further defined
in Section 8 -1.06 ( "Time of Completion ") of the Caltrans Standard Specifications.
Other terms appearing in the Contract Documents shall have the intent and meaning
specified in Section 1 ( "Definitions and Terms ") of the Caltrans Standard Specifications.
SECTION GC -2 BID REQUIREMENTS AND CONDITIONS
A. APPROXIMATE QUANTITY ESTIMATE
The quantities given in the Notice Inviting Bids and in the bid and contract forms are
approximate only, being given as a basis for the comparison of bids, and CITY does not,
expressly or by implication, agree that the actual amount of work will correspond therewith,
but reserves the right to increase or decrease the amount of any class or portion of the
Work, or to omit portions of the Work, as may be deemed necessary or advisable by the
Director of Public Works.
B. EXAMINATION OF PLANS, SPECIFICATIONS, CONTRACT, AND SITE OF WORK
The bidder shall examine carefully the site of work contemplated and all Contract
Documents, including all bid and contract forms incorporated by reference therein. The
submission of a bid shall be conclusive evidence that the bidder has investigated and is
satisfied as to the conditions to be encountered, as to the character, quality, and scope of
work to be performed, the quantities of materials to be furnished, and as to the
requirements of the bid, plans, specifications, and the contract. If, during the course of its
examination, a bidder finds facts or conditions which appear to be in conflict with the letter
or spirit of the project plans and specifications, the bidder shall contact CITY for additional
information and explanation before submitting its bid. Any request for information must be
submitted at least ten (10) working days before the time announced for opening the bids, if
any.
C. QUESTIONS DURING BIDDING
Any questions regarding the Contract Documents or bid forms shall be directed to the
person listed in the Information For Bidders. All questions must be submitted at least ten
(10) working days before the original bid deadline.
D. ADDENDA
When CITY deems it necessary, addenda may be issued to the Contract Documents to
amend, clarify or correct matter contained therein. Such addenda shall constitute a part of
the Contract Documents and shall be equally binding with them. Addenda shall be
forwarded to all prospective bidders when such addenda are issued prior to receipt of bids.
Bidder must acknowledge all addenda on the bid form. Failure to acknowledge all addenda
issued will render the bid nonresponsive.
E. BID FORM
All bids must be submitted upon blank forms provided in the Contract Documents. Bids
shall include all applicable taxes that the Contractor is required to pay. All bids must give
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the prices proposed and must be signed by the bidder and include bidder's business
address. If the bid is made by an individual, his name and business address must be
shown. If made by a firm or partnership, the name and business address of each member
of the firm or partnership must be shown. If made by a corporation, the bid must show the
name of the state(s) in which the bidder is incorporated and the names, titles, and business
addresses of the corporation's president, secretary, and treasurer. All bids shall be
submitted as directed in the Notice Inviting Bids under sealed cover plainly marked as a
bid, and identifying the project to which the bid relates and the date of the bid opening
therefor. Bids which are not properly marked may be disregarded.
F. PUBLIC OPENING OF BIDS
Bids will be opened and read publicly at the time and place indicated in Notice Inviting Bids.
Bidders or their authorized agent are invited to be present.
SECTION GC -3 AWARD AND EXECUTION OF CONTRACT
A. AWARD OF CONTRACT
CITY reserves the right to reject any and all bids. The contract will be awarded, if at all, to
the lowest responsive responsible bidder whose bid complies with all the requirements set
forth in the Notice Inviting Bids and Information to Bidders and all documents referenced
therein.
In the event that bids are required to include prices for items that may be added to or
deducted from the scope of the work of the contract for which the bid is being submitted,
the lowest bid shall be the lowest bid price on the base contract those additive or deductive
items that were specifically identified in the bid solicitation as being used for the purpose of
determining the lowest bid price. CITY reserves the right to add to or deduct from the
contract any of the additive or deductive items after the lowest responsible bidder has been
determined.
The contract will be awarded, if at all, within 60 calendar days after the opening of the bids.
The Work will not start until CITY has successfully acquired all necessary rights of way,
easements and permits to begin work on this project.
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The successful bidder shall furnish two separate contract bonds. Each of the bonds shall
be executed in an amount equal to at least 100% of the Contract Price. One bond shall
guaranty the faithful performance of the contract by the Contractor; and the other bond
shall secure payment of the claims of laborers, mechanics, and material suppliers
employed under the contract and shall contain all provisions required by law to be included
in such bond forms, including the requirements of Civil Code Sections 3247 - 3252. No
alteration, extension of time, extra and additional work, or other change authorized by the
Contract Documents will affect the obligations of the surety or sureties on the payment or
performance bonds, and no notice to the surety or sureties shall be required.
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Any bond required herein shall be issued by a corporate surety admitted to transact surety
business in the State of California and holding a valid Certificate of Authority to transact
Surety Insurance in the State of California.
C. EXECUTION OF THE CONTRACT
The Contract shall be signed by the successful bidder and returned, together with the
Contract bonds required by Section GC -3 (B) and insurance certificate required by Section
GC -7 (S) of these General Conditions, after the bidder has received notice that the
Contract has been awarded. No bid shall be considered binding upon the City of Saratoga
until the award of the contract by the Council.
D. NOTICE TO PROCEED
A separate Notice to Proceed will be issued to the Contractor for this work. Within ten (10)
working days from the Notice to Proceed or date specified in the Notice to Proceed, the
Contractor shall commence work. Working days will be charged to the Contractor after the
ten -day period has elapsed.
E. FAILURE TO EXECUTE CONTRACT
Failure to execute the Agreement and file acceptable performance and payment bonds and
insurance as provided herein within fifteen (15) calendar days after the bidder has received
notice that the contract for the Work has been awarded to him, shall be just cause for the
annulment of the award and the forfeiture of the bid guaranty. Upon any such failure by the
successful bidder, the contract for the work may be awarded to the second lowest
responsible bidder. If the second lowest responsible bidder fails to execute the Agreement
and file acceptable bonds and insurance as provided herein within fifteen (15) calendar
days after such bidder has received notice that the contract for the Work has been awarded
to him, the contract for the Work may be awarded to the third lowest responsible bidder.
Failure of the second or of the third lowest responsible bidder to whom a contract is so
awarded to execute the Agreement and file acceptable bonds and insurance as provided
herein within fifteen (15) calendar days after such bidder has received notice that the
contract for the Work has been awarded to him shall be just cause for the annulment of the
award and the forfeiture of the bid guaranty of each such bidder.
F. RETURN OF BID GUARANTEES
CITY will retain all bid guarantees until the Agreement for the Work has been fully executed
and CITY has received the bonds and evidence of insurance required to be furnished, or
CITY has. acted to reject all bids. CITY will return the bid guarantees of unsuccessful
bidders, other than those forfeited.
SECTION GC -4 SCOPE OF WORK
A. INTENT OF PLANS AND SPECIFICATIONS
The intent of the Contract Documents is to prescribe the details for the construction and
completion of the work the Contractor undertakes to perform.
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Where the plans or specifications describe portions of the work in general terms, but not in
complete detail, it is understood that only the best general practice is to prevail and that
only materials and workmanship of the first quality are to be used. Unless otherwise
specified, the Contractor shall furnish all labor, material, tools, equipment, flaggers, and
incidentals, and do all the work involved in executing the contract in a satisfactory and
workmanlike manner.
B. STANDARD SPECIFICATIONS AND SPECIAL CONDITIONS
All work embraced herein shall be constructed in strict accordance with the applicable
codes, plans and the Caltrans Standard Specifications, where applicable. All work will be
done under the inspection of City and the Director of Public Works and any other public
agency with jurisdiction over the Project and shall be the responsibility of the Contractor.
The work embraced herein shall be done in accordance with specifications approved by
CITY if such work, material or equipment is not specifically detailed in the Contract
Documents, Special Conditions, or accompanying plans.
The parts of the Contract Documents are intended to be complementary.
In case of conflict between Sections 1 through 9 of the Caltrans Standard Specifications
and the Veneral uondltlons or Special Lonaitions or tnis Agreement, ine uenerai
Conditions or Special Conditions shall control. In case of a conflict between the General
Conditions and the Special Conditions, the Special Conditions shall control. In case of
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conflict r3elWeen he CaItrclrl5 07ldr1Udrd 0PUL;JJJL;dtrVrlJ arlU uic wirer 1,,ont akct vUC+urirent's,
the provisions of paragraph GC -5.D Coordination And Interpretation Of Plans, Standard
Specifications, and Special Conditions shall apply.
C. FINAL CLEAN -UP
Before acceptance and final payment, the Contractor shall clean the streets, roads,
structures, and all ground occupied by him in connection with the Work, of all rubbish,
excess materials, temporary structures, and equipment. All parts of the Work shall be left
in a neat and presentable condition. Any damage to property, missing signs, mailboxes,
etc. must be repairedlreplaced to the satisfaction of CITY. Full compensation for final clean
up shall be deemed included in the prices paid for the various contract items of work, and
no separate payment will be made therefor.
D. CHANGES
CITY reserves the right to make such alterations, deviations, additions to or omissions from
the Contract Documents, including the right to increase or decrease the quantity of any
item or portion of the Work or to omit any item or portion of the Work, as may be deemed
by the Director of Public Works to be necessary or advisable and to require such extra work
as may be determined by the Director of Public Works to be necessary for the proper
completion or construction of the whole work. Changes in quantities shall be in accordance
with the provisions of Section 4 -1.03B ( "Increased or Decreased Quantities ") of the
Caltrans Standard Specifications.
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Any such changes will be set forth in a contract change order which will specify, in addition
to the work to be done in connection with the change made, adjustment of contract time, if
any, and the basis of compensation for such work. A contract change order will not
become effective until approved by CITY in writing.
All changes in the work shall be made as provided in the Contract Documents. Notice is
hereby given that under certain circumstances, changes may require the approval of the
Council, and may further require notice to affected property owners and a public hearing.
E. SALVAGE FOR THE CITY
The Contractor shall remove and preserve carefully any materials designated to be
salvaged for the City and shall arrange for the delivery of those materials to the City as
directed by the Director of Public Works. The Contractor shall be liable for any damage or
destruction of materials designated for salvage.
F. SEVERABILITY CLAUSE
If any provision or any part of any provision of these Contract Documents is, for any
reason, held to be invalid, unenforceable or contrary to any public policy, law, statute,
regulation or ordinance, then the remainder of these Contract Documents shall not be
affected thereby and shall remain valid and fully enforceable.
G. EXTRA WORK
New and unforeseen work will be classed as extra work when such work cannot be
covered by any of the various items or combination of items for which there is a bid price.
The Contractor shall do no extra work except upon written order from the Director of Public
Works. Compensation for authorized extra work will be paid as previously agreed upon in
writing, or by force account as provided in Section 9 -1.03 ( "Force Account Payment ") of the
Caltrans Standard Specifications.
SECTION GC -5 CONTROL OF WORK
A. AUTHORITY OF DIRECTOR OF PUBLIC WORKS
The Director of Public Works shall decide all questions which may arise as to the quality or
acceptability of materials furnished and work performed and as to the manner or
performance and loss of progress of the work; all questions which may arise as to the
interpretation of the plans and specifications; all questions as to the acceptable fulfillment of
the contract on the part of the Contractor; and all questions as to compensation. The
Director of Public Work's decision shall be final and shall have authority to enforce and
make effective such decisions and orders which the Contractor shall carry out promptly.
B. PLANS AND WORKING DRAWINGS
All authorized alterations affecting the requirements and information given on the approved
plans shall be in writing. No changes shall be made to any plan or drawing without
approval of the Director of Public Works.
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The Plans furnished consist of general drawings and show such details as are necessary to
give a comprehensive idea of the construction contemplated. All authorized alterations
affecting the requirements and information given on the contract plans shall be in writing.
The Plans shall be supplemented by such working drawings prepared by the Contractor as
are necessary to perform the Work adequately. No change shall be made by the
Contractor to any working drawing after it has been approved by the Director of Public
Works.
It is expressly understood, however, that approval of the Contractor's working drawings
shall not relieve the Contractor of any responsibility for accuracy of dimensions and details,
or for mutual agreement of dimensions and details. Contractor shall be responsible for
agreement and conformity of his working drawings with the Contract Documents.
Full compensation for furnishing all working drawings shall be deemed included in the
prices paid for the contract items of work to which such drawings relate and no separate
payment will be made therefor.
C. CONFORMITY WITH CONTRACT DOCUMENTS AND ALLOWABLE DEVIATIONS
Work and materials shall conform to the lines, grades, cross sections, dimensions and
material requirements, including tolerances, in the Contract Documents. Although
measurement, sampling and testing may be considered evidence as to such conformity,
the Director of Public 'vYorks shall be the sole judge as `LO whether Eer tE le work or mater iais
deviate from the plans and specifications, and his decision as to any allowable deviations
therefrom shall be final. Deviations from the approved plans, as may be required by the
exigencies of construction, will be determined in all cases by the Director of Public Works
and authorized in writing.
D. COORDINATION AND INTERPRETATION OF PLANS, STANDARD
SPECIFICATIONS, AND SPECIAL CONDITIONS
The Caltrans Standard Specifications, the Santa Clara County Standard Plans and
Specifications (if any), any Special Conditions, these General Conditions, contract change
orders, and all supplementary documents are essential parts of the Contract Documents,
and a requirement occurring in one is binding as though occurring in all. They are intended
to be cooperative, to describe, and to provide for a complete work. In the event of a
conflict, the most stringent shall govern.
In the event of any discrepancy between any drawing and the figures written thereon, the
figures shall be taken as correct. Detail drawings shall prevail over general drawings.
When required by the Special Conditions or Plans, the Contractor shall follow the sequence
of operations as set forth therein. Full compensation for conforming with such
requirements will be deemed included in the prices paid for the various contract items of
work and no separate payment will be made therefor.
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FBI= MOON
The Contractor shall provide competent supervision of the Work as approved by the
Director of Public Works. The Contractor or designated representative shall be present at
the site at all times while work is actually in progress. Before starting work, the Contractor
shall designate in writing, a representative who shall have the authority to represent and act
for the Contractor regarding any written or verbal directions, or requests of the Director of
Public Works. Directions or requests delivered to the representative shall have the same
force and effect as if delivered to the Contractor. The authorized representative shall be an
employee of the Contractor's organization and shall be shown on the Contractor's payroll
The Contractor will not designate a subcontractor as the authorized representative.
Whenever the Contractor or its representative is not present on any particular part of the
work where the Director of Public Works desires to give direction, the Director of Public
Works will give orders which shall be received and obeyed by the superintendent or
foreman who may have charge of the particular work for which the order is given.
Failure of the Contractor or its representative to be present at the job site at all times when
work is in progress will be deemed failure on the part of the Contractor to perform a
provision of the Contract. If the Contractor or its representative is not present at the job
site, the Director of Public Works may, in accordance with Section 8 -1.05 ( "Temporary
Suspension of Work ") of the Caltrans Standard Specifications, suspend all work until
satisfactory arrangements have been made to have a designated representative on the site
at all times when work is in progress. No additional compensation or additional working
days will be allowed for such suspension. All working days lost due to such suspension will
be charged to the Contractor.
During periods when work is suspended, arrangements acceptable to the Director of Public
Works shall be made for any emergency work that is required.
G. LINES AND GRADES
Unless otherwise stated, stakes or marks will be set by the Contractor, as the Director of
Public Works determines to be necessary to establish the lines and grades required for the
completion of the Work.
When the Contractor requires stakes or marks outside the scope of this project, the
Contractor shall notify the Director of Public Works of his requirements in writing at least
three (3) calendar days (72 hours) in advance of starting operations that require such
stakes or marks. The Contractor shall coordinate his work such that each staking request
will have a minimum of four (4) hours of field staking time. If the Contractor submits a
request having less than the minimum four (4) hours of field staking time, the Contractor
will be billed the Director of Public Work's time and cost for the difference between the four
(4) hour minimum and the actual staking time.
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The Contractor shall ensure that the area to receive stakes shall be free of all obstructions,
equipment, stockpiles, etc. If the area to receive stakes is not ready for staking when City's
representative arrives on the site, the original 72 hour advance time will become void and
City's representative will have 72 hours from the time the area is made ready for stakes to
place the stakes and to prepare cut sheets.
Stakes and marks set by the Director of Public Works shall be carefully protected from
vandalism and preserved by the Contractor. In case such stakes and marks are lost,
destroyed, or damaged, the Contractor must notify the Director of Public Works in writing of
his request for the stakes to be reset. Upon receipt of the request, the Director of Public
Works will replace the stakes within three (3) working days. The Contractor will be charged
for the cost of necessary replacement or restoration of stakes and marks which in the
judgment of the Director of Public Works were carelessly lost or willfully destroyed or
damaged by the Contractor's operations. Restake charges shall include any recalculation,
checking, and administrative charges CITY incurs. These charges will be deducted from
any monies due or to become due the Contractor.
H. INSPECTION
The Director of Public Works shall at all times have access to the Work during its
construction and shall be furnished with every reasonable facility for ascertaining that the
materials and the workmanship are in accordance with the requirements and intentions of
the Contract Documents. All work done and all materials furnished shall be subject to the
Engineer's inspection.
The inspection of the work or materials shall not relieve the Contractor of any of its
obligations to perform the Work as prescribed. - Work and materials not meeting such
requirements shall be made good; unsuitable work or materials may be rejected,
notwithstanding that such work or materials may have been previously inspected by the
Director of Public Works or that payment therefor has been included in a progress estimate.
REMOVAL OF REJECTED AND UNAUTHORIZED WORK
The Contractor shall remedy or remove and replace at its own expense and in an
acceptable manner all work that has been rejected. CITY will not pay for such removal,
replacement, or remedial work.
Any work done beyond the lines and grades shown on the plans or established by the
Director of Public Works, or any extra work done without written authority, will be deemed
unauthorized work for which CITY will not pay. Upon order of the Director of Public Works,
the Contractor shall remedy or remove and replace unauthorized work at the Contractor's
expense.
Upon failure of the Contractor to comply promptly with any order of the Director of Public
Works made under this section, the Director of Public Works may cause rejected or
unauthorized work to be remedied, removed, or replaced, and to deduct the costs from any
monies due or to become due the Contractor.
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J. CHARACTER OF WORKERS
If any subcontractor or person employed by the Contractor appears to CITY to be
incompetent or to act in a disorderly or improper manner, he or she shall be discharged
immediately on the request of CITY, and such person shall not again be employed on the
Work.
K. FINAL INSPECTION
When the work has been completed, CITY and the Director of Public Works, or Director of
Public Work's designee, will make the final inspection. The Contractor shall request the
final inspection in writing.
SECTION GC -6 CONTROL OF MATERIALS
A. GENERAL
The control of the materials used in the work, including but not limited to the sources,
handling, testing, and rejections, shall conform to Section 6 of the Caltrans Standard
Specifications.
B. SAMPLES AND TESTS
The source of supply of each material shall be approved by the Director of Public Works
before delivery begins and before the material is used in the work.
Upon request of the Director of Public Works or as specified in these documents,
representative material samples of the prescribed character and quality shall be submitted
by the Contractor for testing or examination. No material shall be used without approval of
the Director of Public Works.
All tests of materials furnished by the Contractor shall be made in accordance with
commonly recognized standards of national organizations, and such special methods and
tests as are prescribed in the Caltrans Standard Specifications, and the Special Conditions.
The cost of re- testing material or workmanship that falls to pass the first test shall be borne
by the Contractor. Contractor shall submit all test results to the Director of Public Works
within five (5) calendar days of the testing at no charge to CITY.
Full compensation for conforming with the requirements of this section shall be deemed
included in the prices paid for the various contract items of work and materials, and no
separate payment will be made therefor.
C. DEFECTIVE MATERIALS
All materials that the Director of Public Works determines do not conform to the
requirements of the Contract Documents will be rejected, whether in place or not. They
shall be removed immediately from the work site, unless otherwise permitted by the
Director of Public Works. No rejected material shall be used in the Work, unless the
defects are corrected and the Director of Public Works gives written approval.
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Upon failure of the Contractor to comply promptly with any order of the Director of Public
Works made pursuant to this section, the Director of Public Works may cause the removal
and /or replacement of rejected material and may deduct the costs thereof from any monies
due or to become due the Contractor.
D. CHANGES TO SPECIFICATIONS/APPROVED EQUALS
Changes to the specifications will be made by written addendum executed by the Public
Works Director.
Requests for approved equals or for clarification of specifications and protests of
specifications must be received by CITY, in writing, by the time specified in the Instructions
to Bidders prior to bid deadline or, if made after the contract is awarded, no more than
fifteen days after the facts giving rise to the request came to the attention of the Contractor.
Any request for an approved equal or protest of the specifications must be fully supported
with technical data, test results, or other pertinent information as evidence that the
substitute offered is equal to or better than the specification requirement.
If CITY determines the requested material or system is equal to that specified, CITY will
notify the Bidders prior to bid deadline or Contractor within thirty calendar days after
receiving the request. City's failure to notify the Bidders or the Contractor of an approved
equal shall be deemed a rejection of the requested substitution.
Wherever brand, manufacturer or product names are indicated in the specifications, they
are included ONLY for the purpose of establishing identification and a general description
of the item. Wherever such names appear, the term "or approved equal" should be
understood to follow.
It should be understood that specifying a brand name, components and /or equipment in
this specification shall not relieve the supplier from its responsibility to produce the product
in accordance with the performance warranty and contractual requirements. The supplier
is responsible for notifying CITY of any inappropriate brand name, component and /or
equipment that may be called for in the specifications and to propose a suitable substitute
for consideration.
E. WARRANTY OF TITLE.
Contractor warrants to CITY and its successors and assigns that the title to the materials, supplies
or equipment covered by the Contract, when delivered to CITY or to its successors or assigns, is
free from all liens and encumbrances.
F. WARRANTY OF FITNESS.
Contractor warrants that all materials, supplies and products furnished meet the requirements and
conditions of the Contract Documents and are fit for the purpose intended.
G. WARRANTY OF MERCHANTABILITY.
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Contractor warrants that the goods are merchantable in accordance California Commercial
Code Section 2314. In accepting this and other warranties and the materials or supplies to
be manufactured or assembled pursuant to the Contract Documents, CITY does not waive
any warranty, either express or implied, in California Commercial Code Sections 2312
through 2315, inclusive, or any liability of the manufacturer as determined by any decision
of a court of the State of California or of the United States.
SECTION GC -7 LEGAL RELATIONS AND RESPONSIBILITY
A. GENERAL
In connection with laws to be observed and responsibility of the Contractor, attention is
directed to Section 7 ( "Legal Relations and Responsibility ") of the Caltrans Standard
Specifications and to the laws applicable to this contract and to the Work that are
referenced therein. Full compensation for conforming to the provisions of Section 7 -1.08
( "Public Convenience ") and Section 71.09( "Public Safety ") shall be deemed included in the
prices paid for the various contract items of work, and no separate payment will be made
therefor.
B. LAWS TO BE OBSERVED
The Contractor shall keep itself fully informed of all existing and future state and federal
laws and county and municipal ordinances and regulations which in any manner affect
those engaged or employed in the work, or the materials used in the work, or which in any
way affect the conduct of work, and of all such orders and decrees of bodies or tribunals
having any jurisdiction or authority over the same.
The Contractor shall at all times observe and comply with, and shall cause all his agents
and employees to observe and comply with all existing and future laws, ordinances,
regulations, orders, and decrees applicable to this contract or to the Work.
The Contractor shall protect and indemnify CITY, and all officers and employees thereof
connected with the work, against any claim or liability arising from or based on the violation
of any such law, ordinance, regulation, order, or decree, whether by City's representative or
its employees. If any discrepancy or inconsistency is discovered in the plans, drawings,
specifications, or contract for the work in relation to any such law, ordinance, regulation,
order, or decree, the Contractor shall forthwith report the same to the Director of Public
Works in writing.
C. LABOR
In connection with laws to be observed and responsibility of the Contractor, attention Is
directed to Section 7 ( "Legal Relations and Responsibility ") of the Standard Specifications
and to the laws applicable to this contract and to the Work that are referenced therein.
Attention is particularly directed to the subsections pertaining to Hours of Labor, Alien
Labor, Labor Discrimination, Prevailing Wages, Apprentices, and the Fair Labor Standards
Act.
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2093 Pavement Management Program and Prop 1B Project
This is a public works contract within the meaning of Part 7 of Division 2 of the California
Labor Code (Sections 1720 et seq.), and the contractor and any subcontractor under him
shall pay not less than the specified prevailing wage rates to all workers employed.
Pursuant to the provisions of Section 1773 of the California Labor Code, the CITY has
obtained the general prevailing rate of wages and employer payments for health and
welfare, vacation, pension and similar purposes in the City of Saratoga, a copy of which is
on file 13777 Fruitvale Avenue, Saratoga, California at the office of the Public Works
Director, and shall be made available for viewing to any interested party upon request.
Attention is directed to the provisions in of the Labor Code Sections 1777.5 and 1777.6
concerning the employment of apprentices by the Contractor or any subcontractor under
the Contractor. It shall be the responsibility of the Contractor to comply with and to insure
that all subcontractors comply with the requirements of said sections in the employment of
apprentices. Information relative to apprenticeship standards, wage schedules, and other
requirements may be obtained from the Director of Industrial Relations, ex- officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
Pursuant to the requirements of Division 4 of the Labor Code, the Contractor will be
required to secure the payment of worker's compensation to its employees in accordance
With the provisions of Section 3700 of the Lab- or Cote.
Prior to commencement of work, the Contractor shall sign and file with the Director of
Public vvvinZ) a �eiuii1,auvi1 in tuc tollowniy Ivan.
"I am aware of the provisions of Section 3700 of the Labor Code which require every
employer to be insured against liability for worker's compensation or to undertake self -
insurance in accordance with the provisions before commencing the performance of the
work of this contract."
Full compensation for conforming to the requirements of this section shall be deemed
included in the prices paid for the various contract items of work, and no separate payment
will be made therefor.
All penalties set forth in Section 7 ( "Legal Relations and Responsibilities ") of the Caltrans
Standard Specifications shall be payable to the City of Saratoga.
D. CONTRACTOR'S LICENSING LAWS
Attention is directed to the California Business and Professions Code Sections 7000 et seq.
concerning the licensing of contractors. All bidders and subcontractors shall be licensed in
accordance with the laws of this State and any bidder or subcontractor not so licensed is
subject to penalties imposed by such laws.
E. CHILD AND FAMILY SUPPORT OBLIGATIONS
The contractor shall fully comply with all state and federal laws relating to child and family
support enforcement, including, but not limited to, disclosure of information and compliance
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2013 Pavement Management Program and Prop 1 B Project
with earnings assignment orders, as provided in Chapter (commencing with Section 5200)
of Part 5 of Division 9 of the Family Code.
M 161
Only such unmanufactured materials as have been produced in the United States, and only
such manufactured materials as have been manufactured in the United States,
substantially all from materials produced in the United States, shall be used in the
performance of the contract, in accordance with the provisions of California Government
Code Sections 4300 et seq.
Pursuant to California Government Code Section 4304, any person who fails to comply with
this section of the contract shall not be awarded any contract for the construction, alteration
or repair of public works or for the purchase of materials for public use for a period of three
(3) years from the date of the violation.
G. PAYMENT OF TAXES
The contract prices paid for the Work shall include full compensation for all taxes the
Contractor is required to pay, whether imposed by federal, state or local government,
including, without being limited to, federal excise tax. Taxes shall be deemed included in
the prices paid for the various contract items of work, and no separate payment will be
made therefor.
H. PERMITS AND LICENSES
The Contractor shall procure all permits and licenses, pay all charges and fees, and give all
notices necessary and incidental to the due and lawful prosecution of the Work. Any
construction permits required by CITY for performing any work on this project will be issued
by CITY at no charge to the Contractor. The Contractor and all subcontractors shall pay all
City business license fees.
I. PATENTS
The Contractor shall assume all costs arising from the use of patented materials,
equipment, devices, or processes used on or incorporated in the Work. In addition to the
obligations set forth in paragraph N ( "Responsibility for Damage ") below, the Contractor
shall indemnify, defend, and hold CITY, its elected and appointed officials, and its
employees harmless against any claim arising from Contractor's work under this
Agreement in which a violation of intellectual property rights, including but not limited to
copyright or patent infringement, is alleged.
J. SAFETY
The Contractor shall be solely and completely responsible for conditions of the job site,
including safety of all persons (including employees) and property on or near the Project or
adjacent to the work site during the performance of the Work. This requirement shall apply
continuously and not be limited to normal working hours.
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2013 Pavement Management Program and Prop 1 B Project
The duty of the Director of Public Works to conduct review of the Work does not include
review or approval of the adequacy of the Contractor's safety program, safety supervisor,
or any safety measures taken in, on, or near the job site.
Safety provisions shall conform to Cal -OSHA Safety Orders, and all other applicable
federal, state, county, and local laws, ordinances, codes, and regulations. Where any of
these are in conflict, the more stringent requirement shall be followed. The Contractor's
failure to thoroughly familiarize itself with the aforementioned safety provisions shall not
relieve it from the obligation to comply with such provisions or from the penalties set forth
therein.
The Contractor shall develop and maintain for the duration of this contract a safety program
that will effectively incorporate and implement all required safety provisions. The Contractor
shall appoint a qualified employee to supervise and enforce compliance with the safety
program. Information regarding the safety program shall be posted at the project site.
K. PUBLIC CONVENIENCE AND SAFETY
Contractor shall submit a traffic control plan to the Director of Public Works for approval
prior to start of work.
The Contractor's attention is directed to Section 7 -1.08 ( "Public Convenience ") and 7 -1.09
( "Public Safety ") of the Caltrans Standard Specifications. Full compensation for complying
with the provisions of such subsections shall be deemed included in the prices paid for the
various contract items of work, and no separate payment will be made therefor.
All signs required by the Director of Public Works shall be furnished and installed by the
Contractor. The cost of furnishing, installing, maintaining, and removing such signs shall
be deemed included in the prices paid for the various contract items of work, and no
separate payment will be made therefor.
The Contractor shall notify the City of Saratoga Fire and Police Departments in writing at
least 2 working days before closing any street or otherwise hindering access by emergency
vehicles to any area.
L. FLAGGING COSTS
The costs of furnishing all flagmen and guards under the provisions of this section and
Sections 7 -1.08 ( "Public Convenience "), 7 -1.09 ( "Public Safety "), and 12 -2.02 ( "Flagging
Costs ") of the Caltrans Standard Specifications will be borne by the Contractor and shall be
considered included in the prices paid for the various contract items of work; no separate
payment will be made therefor.
►T t� J ��y �Z�I� � CL [i] �;T7 ;� � DTI
Attention is directed to Section 7 -1.12 ( "Indemnification
1.10, ( "Utility and Non - Highway Facilities ") of the
Contractor shall exercise due care to avoid injury to
General Conditions
133
and Insurance ") and to Section 8-
Caltrans Standard Specifications.
existing highway improvements or
K".1
2013 Pavement Management Program and Prop 1 B Project
facilities, utility facilities, adjacent property, and roadside trees and shrubbery that are not to
be removed.
Roadside trees and shrubbery; pole Imes, fences; mailboxes; signs; markers and
monuments; buildings and structures; conduits; pipe lines under or above ground ; sewer
and water lines ; all highway facilities ; and any other improvements or facilities within or
adjacent to the work, other than those to be removed in accordance with the plans, shall be
protected from injury or damage. If ordered by the Director of Public Works, the Contractor
shall provide and install suitable safeguards, approved by the Director of Public Works, to
protect such objects from injury or damage. If such objects are injured or damaged by
reason of the Contractor's operation, they shall be replaced or restored at the Contractor's
expense. The facilities shall be replaced or restored to a condition as good as when the
Contractor entered upon the work, or as good as required by the contract, if any such
objects are a part of the work being performed under the contract. The Director of Public
Works may make or cause to be made such temporary repairs as are necessary to restore
to service any damaged highway or other facility. The cost of such repairs shall be borne
by the Contractor and may be deducted from any monies due or to become due to the
Contractor under the contract.
It shall be the Contractor's responsibility to ascertain the existence of any underground
improvements or facilities that may be subject to damage in the course of performing the
Work. A minimum of forty -eight (48) hours, or two working days, prior to beginning of
construction, the Contractor shall notify Underground Services Alert (USA), telephone 1-
800 -642 -2444, to have existing facilities marked in the field.
Full compensation for furnishing all labor, materials, tools, equipment and incidentals, and
for doing all the work involved in protecting or repairing property as specified in this section
shall be deemed included in the prices paid for the various contract items of work and no
separate payment will be made therefor.
N. PRE CONSTRUCTION SURVEY
The Contractor shall, if required by CITY, provide pre - construction color photographs,
35mm or larger film size, of the work site including surrounding areas as stated above.
Each photograph shall be marked to indicate the date, name of work, and the location
where the photograph was taken. Photographs shall be taken at intervals as directed by
the Director of Public Works or his designee.
Prints shall be submitted in a three -ring photo album binder with clear plastic- covered
fillers, four photos each side, grouped according to street, lateral, or line, and in sequence.
Each group of prints shall be identified by a label that projects beyond the edge of filler and
is easily recognized. Negatives may be placed within the filler sleeves or submitted
separately.
Approximately twenty -five (25) photographs shall be submitted to the Director of Public
Works for the Director of Public Work's approval. This approval shall be obtained before
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2013 Pavement Management Program and Prop 1 B Project
proceeding with the remaining photographs. Video may also be required if specified in the
technical specifications.
The photographs and /or video tapes shall be submitted to the Director of Public Works
either prior to or with the first progress payment request. The progress payment request
will not be considered for payment until the Director of Public Works accepts this
deliverable.
Full compensation for furnishing all pre- construction survey photos and /or videos shall be
deemed included in the prices paid for the various contract items of work and no separate
payment will be made therefor.
O. RESPONSIBILITY FOR DAMAGE
The City of Saratoga and all officers and employees thereof connected with the Work,
including but not limited to the City Council, shall not be answerable or accountable in any
manner for any loss or damage that may happen to the Work or any part thereof; for any
loss or damage to any of the materials or other things used or employed in performing the
Work; for injury to or death of any person; or for damage to property from any cause except
losses due to sole or active negligence of the City of Saratoga's officers or employees.
All loss or damage arising from any unforeseen obstruction or difficulties, either natural or artificial,
which may be encountered in the execution of the work, or the furnishing of the supplies, materials,
or equipment, or from any action of the elements prior to final written acceptance of the work, or of
♦4... I'. �..r. -.Ir. F fr..rr. t — n ;-1nn n + -.4knrilor�- by +hn ( nnfrnrf
tl IG supplies, materials or equlvi I M it, i]r from i i any act WE v11 uo01�1 1 1 wL UULI wI ire. vy a «, — ray —
Documents on the part of the Contractor or any agent or person employed by it, shall be sustained
and borne solely by the Contractor.
Notwithstanding any other provision of the Contract Documents, Contractor shall, to the
fullest extent allowed by law, defend, indemnify and hold harmless the City of Saratoga, its
elected and appointed officials, and its employees from all liability, penalties, costs, losses,
damages, expenses, causes of action, claims or judgments, including attorney's fees and
other defense costs, resulting from injury to or death sustained by any person (including
Contractor's employees), or damage to property of any kind, or any other injury or damage
whatsoever arising out of or in any way connected with the performance of the Contract,
including any of the same resulting from the alleged or actual negligent acts or omissions of
City's officers, agents, contractors or employees; except that said indemnity shall not be
applicable to injury, death or damage to property arising from the sole or active negligence
or willful misconduct of CITY, its officers, agents, or employees who are directly responsible
to CITY. This indemnification shall extend to claims asserted after termination of this
Contract for whatever reason.
Without limiting the generality of the foregoing indemnity, such indemnity obligation
expressly extends to and includes any and all claims, demands, losses, damages, costs,
expenses, fines, penalties, judgments or liability occasioned as a result of:
a) Damages to adjacent property caused by the conduct of the Work;
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2013 Pavement Management Program and Prop 1 B Project
b) The violation by the Contractor, the Contractor's agents, employees, or
independent contractors or subcontractors, of any provisions of federal, state or
local law, including applicable administrative regulations such as, without limitation,
discharge permit requirements;
c) Injury to or death of any person, or any property damage to property owned by any
person while on or about the site or as a result of the Work, whether such persons
are on or about the site by right or not, whenever the Work is alleged to have been
a contributing cause in any degree whatsoever.
In addition to any remedy authorized by law, so much of the money due the Contractor
under and by virtue of the contract as shall be considered necessary by CITY, may be
retained by CITY until disposition has been made of such suits or claims for damage.
IweIeIe rw A �P►1
Should construction be under way by CITY, other agencies or other contractors within or
adjacent to the limits of the Work, or should work of any other nature be under way by other
forces within or adjacent to said limits, the Contractor shall cooperate with all such other
contractors or other forces to the end that any delay or hindrance to their work will be
avoided.
CITY reserves the right to perform other or additional work at or near the site (including
material sources) at any time, by the use of other forces.
Q. CONTRACTOR'S RESPONSIBILITY FOR WORK AND MATERIALS
Until the final acceptance of the contract, the Contractor shall have the charge and care of
the Work and of the materials to be used therein, including materials for which partial
payment has been received. CITY shall not be held responsible for the care or protection
of any material or parts of the Work prior to final acceptance, except as expressly provided
in the Special Conditions.
R. ACCEPTANCE OF CONTRACT
Upon completion of the Project CITY will conduct such tests as may be required to determine to its
own satisfaction that the Project is in conformance with the terms, conditions and requirements of
the Contract Documents. After final inspection, CITY shall determine whether or not to accept the
Project and will notify the Contractor in writing within fifteen (15) days thereof. In the event of non-
acceptance, CITY shall inform the Contractor in writing of the deficiencies found.
When the Director of Public Works has made the final inspection and determines that the
contract has been completed in all respects in accordance with the plans and
specifications, the Director of Public Works may recommend that the Council formally
accept the contract. Immediately upon and after such acceptance by the Council, the
Contractor will not be required to perform any further work, except completion or correction
of such items as the Director of Public Works may direct, and the Contractor shall be
relieved of his responsibility for injury to persons or property or damage to the Work that
occurs after the formal acceptance by the Council.
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W,
2013 Pavement Management Program and Prop 1 B Project
The formal acceptance by the Council does not relieve the Contractor of the one (1) year
maintenance responsibility.
S. PERSONAL LIABILITY
Neither the Council, nor any other officer, or authorized employee of thn City of Saratoga,
nor any officer or employee of any state, county, or local agency shall be personally
responsible for any liability arising under or by virtue of the contract.
T. INSURANCE
Within ten (10) days after award of the Contract, the Contractor shall promptly obtain, at its own
expense, all the insurance described in this section, and submit coverage verification for review and
approval by CITY. This insurance shall be in addition to any other form of insurance or bonds
required under the terms of the contract.
The Notice to Proceed with the Work will not be issued, and the Contractor shall not commence
work, until such insurance has been approved by CITY. Such insurance shall remain in full force
and effect at all times during the prosecution of the Work and until the final completion and
acceptance thereof. In addition, the Commercial General Liability Insurance shall be maintained for
a minimum of five (5) years after final completion and acceptance of the Work. The Notice to
Proceed does not relieve the Contractor of the duty to obtain such insurance as required herein.
The Contractor shall not allow any subcontractors to commence work until all insurance required of
the subcontractor has been obtained and verified by the Contractor and submitted to CITY.
Subcontractors shall furnish original certificates and endorsements as verification of insurance
coverage. The liability insurance limits specified 'herein shall apply to all subcontractors listed in
Contractor's bid. The Contractor shall designate appropriate insurance limits for all other
subcontractors.
Companies writing the insurance under this article shall be authorized to do business in the State of
California. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than
A:VI I.
Contractor shall include all costs for all insurance in its bid.
Nothing contained in these insurance requirements is to be construed as limiting the extent of the
Contractor's responsibility for payment of damages resulting from its operations under this Contract.
Coverage required hereunder shall operate as Primary Insurance.
The Contractor shall procure, pay for, and maintain throughout the duration of this Contract the
following insurance coverage:
Commercial General and Automobile Liability Insurance - This insurance shall protect the
Contractor from claims for bodily injury and property damage which may arise because of the
nature of the work or from operations under this Contract. The coverage shall be at least as
broad as Insurance Services Office (ISO) Commercial General Liability coverage (occurrence
Form CG 0001), ISO Form G0009 11 88 Owners and Contractors Protective Liability Coverage
-- Coverage for Operations of Designated Contractor) and Insurance Services Office Form
Number CA 0001 covering Automobile Liability, code 1 (any auto).
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2013 Pavement Management Program and Prop 1 B Project
Claims -made policies will not be accepted.
a. Additional Insureds — The Commercial General Liability ( "CGL ") policy of insurance shall be
endorsed to name as additional insureds the City of Saratoga, all of its elected and
appointed officials, directors, officers, employees, agents and servants, using ISO Form
CG201185.. This policy shall provide coverage to each of the additional insureds with
respect to the Work. Both bodily injury and property damage insurance must be on an
occurrence basis. The policy shall be endorsed to provide primary coverage to the full limit
of liability stated in the declarations. if the additional insureds have any other insurance or
self - insurance against the loss covered by this policy, that other insurance shall be excess
insurance and not contribute with contractor's policy.
b. Amount of Coverage - The bodily injury and property damage liability of the CGL insurance
shall provide coverage in the following limits of liability: $1,000,000 per occurrence with an
annual general aggregate limit of not less than $2,000,000, and $2,000,000 products and
completed operations aggregate, combined single limit. The Automobile Liability insurance
policy shall provide minimum limits of $1,000,000 per accident for bodily injury and property
damage.
c. Subcontractors - The CGL insurance shall not require the Contractor to have its
subcontractors named as insureds in the Contractor's policy, but the insurance shall protect
the Contractor from contingent liability which may arise from operations of its
subcontractors.
d. Included Coverage -The CGL insurance shall also include all of the following coverages:
Premises — Operations;
Owner's/Independent Contractors and Contractor's Protective;
Products - Completed Operations;
Personal Injury - (False Arrest, Libel, Wrongful Eviction, etc.);
Blanket Contractual Liability, including the indemnity agreement in this contract;
Separation of Insureds 1 Cross - Liability Provisions;
Duty to Defend All Insureds;
Deletion of any limitation on Coverage for Bodily Injury or Property Damage Arising Out of
Subsidence or Soil or Earth Movement;
A provision that the annual general aggregate and the products and completed
operations annual aggregate shall apply separately to the Project;
Pollution Legal Liability Endorsement;
XCU - Explosion, Collapse, Underground Damage. (XCU may be deleted with City's prior
written approval when not applicable to operations performed by the Contractor or its sub-
contractors.)
e. Umbrella Policy or Follow -Form Excess Liability Policy - At the option of the Contractor,
primary limits may be less than required, with an Umbrella Policy or Follow -Form Excess
Liability Policy providing the additional limits needed. This form of insurance will be
acceptable provided that the Primary and Umbrella /Excess Policies both provide the
insurance coverages herein required, including all additional insured requirements. The
umbrella/excess insurance shall be provided on a "following form" basis with coverage at
least as broad as provided on the underlying CGL insurance.
The certificate of insurance shall guaranty that the policy will not be amended, altered,
modified, or canceled without at least thirty (30) days notice mailed by registered mail to the
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2013 Pavement Management Program and Prop 18 Project
Administrative Services Director, City of Saratoga; 13777 Fruitvale Ave.; Saratoga,
California 95070.
g. In accordance with Insurance Code Section 11580.04, coverage shall not extend to any
indemnity coverage for the active negligence of the additional insured in any case where
any agreement to indemnify the additional insured would be invalid under Civil Code Section
2782(b).
Workers' Compensation Insurance — California Labor Code Sections 3700 et seq. require every
employer to be insured against liability for Workers' Compensation or to undertake self- insurance in
accordance with the provisions of that code. The Contractor shall comply and shall ensure that all
subcontractors comply with such provisions. In addition, the Contractor shall have and maintain
Employers' Liability insurance with limits of $1,000,000 per accident for bodily injury or disease
before commencing the performance of the Work.
Before the Notice to Proceed is issued, the Contractor shall submit written evidence that the
Contractor has obtained for the period of the Contract full Workers' Compensation Insurance
coverage for all persons whom it employs or may employ in carrying out the Work. This insurance
shall be in accordance with the requirements of the most current and applicable State Workers'
Compensation Insurance Laws.
Builders Risk Insurance - The Contractor shall purchase and maintain "All Risk or Special Form"
Builder's Risk insurance on a replacement cost basis in an amount equal to the full replacement
cost of the Work on a completed value basis, including coverage for 'soft costs' such as design,
engineering, and construction management fees. The builder's risk insurance shall cover all risks of
loSS, including hi it not limited to fire; lightning; indstorm� hail, eXninginn; rint- rint attending A Strike
civil commotion; smoke damage; damage by aircraft or vehicles; vandalism and malicious mischief;
theft; collapse; flood; and earthquake. This insurance shall name the City of Saratoga, its elected
and appointed officials, employees, agents and servants and the Contractor as insureds, as their
interests may appear, and shall include coverage including, but not limited to all damages or loss to
the Work; to appurtenances; to materials and equipment to be used on the Project while the same
are in transit or stored on or off the project site; and/or to construction plant and temporary
structures. This insurance is required only if listed as a separate bid item in the bid schedule.
Coverage for acts of God, as defined in Public Contract Code Section 7105, in excess of five
percent of the Contract amount is subject to separate coverage and is required only if listed as a
separate bid item in the bid schedule.
Builders Risk Insurance policies shall contain the following provisions:
(1) CITY shall be named as loss payee.
(2) The insurer shall waive all rights of subrogation against CITY.
Builders Risk Insurance may have a deductible clause not to exceed the following limits:
(1) If, pursuant to Public Contract Code Section 7105, CITY requires coverage for any damage
to the work caused by an act of God, and has set forth the amount of the work to be covered and
the insurance premium for such coverage as a separate bid item, the deductible for such coverage
shall not exceed five percent (5 %) of the value of the Work at risk at the time of the loss.
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2013 Pavement Management Program and Prop 1B Project
(2) All other perils: $5,000.
The Contractor shall be responsible for paying any and all deductible costs.
The policy shall provide CITY the right to occupy the premises without termination of the policy until
acceptance of the project.
Proof of Coverage - Before the Notice to Proceed is issued, the Contractor shall furnish CITY with
certificate(s) evidencing issuance of all required insurance and copies of the policy declaration or
information page(s) and endorsements. The certificate(s) and endorsements for each insurance
policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The
certificates are to be on amended ACORD forms and ISO endorsement forms or equivalent
endorsement forms acceptable to CITY. The certificate(s), policy declaration or information
page(s), and endorsements are to be received and approved by CITY before work commences.
Endorsements are not required for Workers Compensation or Builder's Risk Insurances. Such
certificates of insurance shall provide that the insurance policy shall not be cancelable,
nonrenewable, or otherwise be subject to material modification, except with thirty (30) days' prior
written notice to CITY. Contractor shall also provide certificate(s) evidencing renewals of all
insurance required herein, at least ten (10) days prior to the expiration date of any such insurance.
Any deductibles or self - insured retentions must be declared to and approved by CITY. At the option
of CITY, either the insurer shall reduce or eliminate such deductibles or self - insured retentions as
respects CITY and other additional insureds or the Contractor shall procure a bond guaranteeing
payment of losses, related investigations, claim administration, and defense expenses.
If the Contractor fails to comply strictly with all requirements of this section or if CITY receives any
notice that any required insurance coverage will be diminished or canceled, CITY, at its option,
may, notwithstanding any other provisions of this Agreement to the contrary, immediately declare a
material breach of this Agreement and suspend all further work pursuant to this Agreement.
U. ABANDONMENT OR DELAY OF WORK
CITY reserves the right to terminate the Contractor's control of the Work in accordance with
Section 8 -1.08 ( "Termination of Control ") of the Caltrans Standard Specifications.
CITY reserves the right to terminate the contract in accordance with Section 8 -1.11
( "Termination of Contract ") of the Caltrans Standard Specifications.
CITY also reserves the right to terminate the Contract for any of the following reasons:
• The Contractor is insolvent or has made a general assignment for the benefit of
creditors, or a receiver has been appointed on account of the insolvency of the
Contractor.
• The Contractor or any of its subcontractors violate any of the material provisions of
the Agreement or fail to perform the Work within the time specified in the Contract
Documents.
The Contractor or any of its subcontractors should fail to make prompt payment to
subcontractors or to suppliers for material or for labor.
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2013 Pavement Management Program and Prop 113 Project
• The Contractor or a subcontractor persistently disregards laws, ordinances, or the
instructions of CITY or the Director of Public Works.
• The Contractor fails to abide by a proper stop work notice or fails to correct rejected
work or materials.
• The Contractor fails to provide and keep in full force and effect all required insurance
or fails to cause all subcontractors to so comply.
• The Contractor fails to supply a sufficient number of properly skilled workers or
proper materials, or fails to diligently prosecute the Work.
• The Contractor commits any substantial violation of the Contract that constitutes a
material breach of the Contract.
CITY may, without prejudice to any other right or remedy, give written notice to the
Contractor of its intention to terminate the contract.
If, within seven (7) days of the delivery of such notice, the Contractor does not cease such
violation or otherwise make satisfactory arrangements for a correction thereof, which
arrangements are set forth in a written agreement signed by the Contractor and CITY, the
Contractor's right to complete the Work shall cease and terminate.
If CITY terminates the Contractor's control for failure to correct the violation, it shall
immediately give written notice of termination to the Contractor.
If CITY takes over the Work, it may prosecute the same to completion by contract or by any
other method it deems advisable, for the account and at the expense of the Contractor.
The Contractor shall be liable to CITY for any excess costs, including management,
supervision, and design support, occasioned thereby. In such event, CITY may, without
liability, take possession of and utilize in completing the Work, the Contractor's materials
and equipment to be incorporated into the Work, whether stored at the project site or
elsewhere. Whenever the Contractor's right to proceed is terminated, the Contractor shall
not be entitled to receive any further payment until the Work is finished.
If CITY terminates the Contract for cause, CITY may retain out of any funds due or to
become due the Contractor the amount of the cost of completing the Work and any
expense incidental to reletting the contract or performing the Work. CITY may also hold the
Contractor and the Contractor's sureties responsible for such cost and expense, and for
any damages resulting from the abandonment or failure. The Contractor shall not receive
any further payment until the Work is complete.
V. ASSIGNMENT OF ANTI -TRUST CLAIMS
In entering into a public works contract or a subcontract to supply goods, services, or
materials pursuant to a public works contract, the contractor or subcontractor offers and
agrees to assign to the awarding body all rights, title, and interest in and to all causes of
action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the
Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the
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Business and Professions Code), arising from purchases of goods, services, or materials
pursuant to the public works contract or the subcontract. This assignment shall be made
and become effective at the time the awarding body tenders final payment to the
contractor, without further acknowledgement by the parties.
W. CONTRACTOR'S BOOKS AND RECORDS.
A. Contractor and its subcontractors shall establish and maintain records pertaining to
this contract. Contractor's and subcontractors' accounting systems shall conform to generally
accepted accounting principles and all records shall provide a breakdown of total costs charged
under this contract, including properly executed payrolls, time records, invoices and vouchers.
B. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers,
canceled checks and other records or documents evidencing or relating to charges for services or
expenditures and disbursements charged to CITY for a minimum period of three (3) years, or for
any longer period required by law, from the date of final payment to Contractor to this Agreement.
C. Contractor shall maintain all documents and records which demonstrate performance
under this Agreement for a minimum period of three (3) years, or for any longer period required by
law, from the date of termination or completion of this Agreement.
D. Any records, data or documents required to be maintained pursuant to this
Agreement shall be made available for inspection, copying or audit, at any time during regular
business hours, upon written request by CITY or a designated representative for the purpose of
auditing and verifying statements, performance, invoices, or bills submitted by Contractor pursuant
to this contract and shall provide such assistance as may be reasonably required in the course of
such inspection. Copies of such documents shall be provided to CITY for inspection at City's facility
when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records
shall be available at Contractor's address indicated for receipt of notices in the Agreement.
E. Where CITY has reason to believe that such records or documents may be lost or
discarded due to dissolution, disbandment or termination of Contractor's business, CITY may, by
written request, require that custody of the records be given to CITY and that the records and
documents be maintained at City's facility. Access to such records and documents shall be granted
to any party authorized by Contractor, Contractor's representatives, or Contractor's successor -in-
interest.
F. Pursuant to California Government Code Section 8546.7, the parties to this Contract
shall be subject to the examination and audit of representative of the Auditor General of the State of
California for a period of three (3) years after final payment under the contract. The examination
and audit shall be confined to those matters connected with the performance of this contract
including, but not limited to, the cost of administering the contract.
SECTION GC -8 PROSECUTION AND PROGRESS
A. GENERAL
The prosecution and progress of the work shall conform to Section 8 of the Caltrans
Standard Specifications and the Special Conditions.
B. SUBLETTING AND ASSIGNMENT
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Attention is directed to Section 8 -1.01 ( "Subcontracting ") of the Caltrans Standard
Specifications which provides that the Contractor shall give personal attention to the
performance of the Contract and shall keep the Work under its control.
No subcontractors will be recognized as such, and all persons engaged in the work of
construction will be deemed employees of the Contractor. The Contractor will be held
responsible for all subcontractors' work, which shall be subject to the provisions of the
Contract and specifications.
When a portion of the work that has been subcontracted by the Contractor is not being
prosecuted in a manner satisfactory to CITY, the subcontractor shall be removed
immediately on the requisition of CITY and shall not again be employed on the work.
Attention is directed to Section 8 -1.02 ( "Assignment ") of the Standard Specifications. The
performance of the Contract may not be assigned except upon written consent of CITY.
C. COMMENCEMENT OF WORK, PROGRESS, AND TIME FOR COMPLETION
The Contractor shall begin work within ten (10) working days after the date specified on the
Notice to Proceed and shall diligently prosecute the same to completion within the time set
forth in these Contract Documents.
D. HOURS OF WORK, HOLIDAYS, AND OVERTIME.
The Contractor shall perform all work during the working_ hours of 7:00 a.m. to 3:30 p.m.,
Monday through Friday (unless otherwise noted below). If the Contractor wishes to work
during any other hours or on weekends, the Contractor must obtain written permission from
CITY. The request must be received at least two (2) working days in advance of any work.
No work will be allowed on CITY holidays except in an emergency. A listing of CITY
holidays is available from the City Clerk's Office 13777 Fruitvale Avenue, Saratoga,
California, 95070.
If Contractor requests overtime work in which CITY will incur costs, CITY reserves the right
to bill the Contractor at time and one half to cover the costs incurred.
E. TEMPORARY SUSPENSION OF WORK
In accordance with Section 8 -1.05 ( "Temporary Suspension of Work ") in the Caltrans
Standard Specifications, the Director of Public Works or his designee shall have the
authority to suspend the Work wholly or in part, for such a period as the Director of Public
Works may deem necessary.
F. TIME OF COMPLETION AND LIQUIDATED DAMAGES
The Contractor shall complete all or any designated portion of the work called for under the contract
in all parts and requirements within the time set forth in the Special Conditions. The Contractor's
attention is directed to Section 8 -1.07 ( "Liquidated Damages ") of the Caltrans Standard
Specifications which shall apply here. In addition to the foregoing liquidated damages,
CONTRACTOR shall pay any fines, penalties or other monetary sanctions levied by any authority
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having jurisdiction over the Project on account of delays in completing the WORK not solely
attributable to CITY, including but not limited to violations of discharge permit limits or other
discharge restrictions.
The parties to the Contract agree that in case all the work called for under the Contract is
not completed before or upon the expiration of the time limit as set forth in this Agreement
damage will be sustained by the CITY. The parties further agree that it is and will be
impracticable to determine the actual damage that the CITY will sustain in the event of and
by reason of such delay. It is therefore agreed that the Contractor will pay to the CITY the
sum stated in the Notice Inviting Bids for each and every calendar day's delay beyond the
time prescribed to complete the work. The Contractor agrees to pay such liquidated
damages as herein provided, and in case the same are not paid, agrees that the CITY may
deduct the amount thereof from any monies due or that may become due the Contractor
under the Agreement.
It is further agreed that if the work called for under the Contract is not finished and
completed in all parts and requirements within the time specified, CITY shall have the right
to extend the time for completion. CITY is under no obligation to extend the time for
completion. If CITY decides to extend the time for completion, it shall further have the right
to charge to the Contractor, his heirs, assigns or sureties, and to deduct from the final
payment for the Work, all or any part, as it may deem proper, of the actual cost of
engineering, inspection, superintendence, and other overhead expenses which are directly
chargeable to the Contract, and which accrue during the period of such extension, except
that the cost of final surveys and preparation of final estimate shall not be included in such
charges.
The Contractor will not be assessed liquidated damages or the cost of engineering and
inspection during a delay in the completion of the Work caused by acts of God (as defined
in Public Contract Code Section 7105) or of the public enemy; fire; floods; epidemics;
quarantine restrictions; strikes; freight embargoes; unusually severe weather; and/or delays
of subcontractors due to such causes, provided that the Contractor within fifteen (15) days
from the beginning of any such delay notifies the Director of Public Works in writing of the
causes of delay. The Director of Public Works shall ascertain the facts and the extent of
delay, and the Director of Public Work's findings thereon shall be final and conclusive.
Except for the additional compensation provided for in Section 5 -1.09 ( "Right of Way
Delays ") of the Caltrans Standard Specifications, and except as provided in Public Contract
Code Section 7102, the Contractor shall have no claim for damage or compensation for
any delay or hindrance.
It is the intention of the above provisions that the Contractor shall not be relieved of liability
for liquidated damages or engineering and inspection charges for any period of delay in
completion of the work in excess of that expressly provided for in Section 5 -1.07 of the
Caltrans Standard Specifications.
G. LIMITS OF WORK
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The "limits of work" are shown on the plans (where applicable). The Contractor shall make
its own arrangements, and pay all expenses for additional area required outside of the
limits of work unless provided in the Special Conditions.
H. UTILITY FACILITIES
The Contractor shall protect from damage any utility facilities that are to remain in place, be
installed, relocated, or otherwise rearranged.
If the Contractor while performing the Work discovers utility facilities not identified in the
Contract Documents with reasonable accuracy, the Contractor shall immediately notify
CITY and the utility owner. CITY shall arrange the removal, relocation, or protection of
existing main or trunk line utility facilities located at the site of the Work but not identified in
the Contract.
If the Contractor is required to locate, repair damage not due to the Contractor's failure to
exercise reasonable care, and remove or relocate existing main or trunk line utility facilities,
it shall be compensated under Section 9 -1.03 ( "Force Account Payment") of the Caltrans
Standard Provisions, including payment for equipment on the Project necessarily idled
during such work.
Contractor will not be entitled to damages or additional payment for delays caused solely
by the failure of CITY, or the owner of the utility, to provide for removal or relocation of
existing main or trunk line utility facilities not identified in the Contract Documents, except
for equipment necessarily idled during such work.
Contractor will not be assessed liquidated damages for delay in completing the work solely
attributable to the failure of CITY, or the owner of the utility, to provide for removal or
relocation of existing main or trunk line utility facilities not indicated in the Contract
Documents.
The right is reserved by CITY and by the owners of facilities or their authorized agents to
enter the job for the purpose of making such changes as are necessary for the
rearrangement of their facilities or for making necessary connections or repairs to their
properties. The Contractor shall cooperate with forces engaged in such work and shall
conduct its operations in such a manner as to avoid any delay or hindrance to the work
being performed by such other forces.
Attention is directed to the possible existence of underground facilities not known to CITY,
or in a location different from that which is shown on the plans or in the Special Conditions.
The Contractor shall take all steps reasonably necessary to ascertain the exact location of
all underground facilities prior to doing work that may damage such facilities or interfere
with their service, including but not limited to calling USA to mark utilities. See GC-7(L).
COMPENSATION
Full compensation for conforming to the requirements of this section shall be deemed
included in the prices paid for the various contract items of work, and no separate payment
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2013 Pavement Management Program and Prop 1B Project
will be made therefor, except that this provision does not constitute a waiver, alteration, or
limitation of the applicability of California Public Contracts Code Section 7102.
SECTION GC -9 MEASUREMENT AND PAYMENT
A. GENERAL
Attention is directed to Section 9 ( "Measurement and Payment ") of the Caltrans Standard
Specifications which includes procedures for determination of payments, compensation for
extra work by force account, partial payments, and final payments.
B. SCOPE OF PAYMENT
The Contractor shall accept the compensation provided in the Contract as full payment for
furnishing all labor, materials, tools, equipment, and incidentals necessary to the completed
work and for performing all work contemplated and embraced under the contract; for loss or
damage arising from the nature of the work, from the action of the elements, or from any
unforeseen difficulties that may be encountered during the prosecution of the work until the
acceptance by CITY; for all risks of every description connected with the prosecution of the
work; for all expenses incurred in consequence of the suspension or discontinuance of the
work as provided in the contract; and for completing the work according to the plans and
specifications.
In accordance with Public Contract Code Section 9203, for any public work contract with a
total cost greater than five thousand dollars ($5,000) progress payments shall not be made
in excess of ninety -five percent (95 %) of actual Work completed plus a like percentage of
the value of material delivered on the ground or stored subject to, or under the control of,
CITY, and unused.
In all contracts with subcontractors, the contractor shall comply with Public Contract Code
Section 7200 regarding the percentage of retention proceeds withheld.
Neither the payment of any estimate nor of any retained percentage shall relieve the
Contractor of any obligation to make good any defective work or material.
Contractor shall submit certified payroll reports with each payment request.
CITY shall review each payment request and tender payment in accordance with Public
Contract Code Section 20104.50.
No compensation will be made in any case for loss of anticipated profits. Contractor shall
include with each estimate for payment a "Conditional Waiver and Waiver and Release
Upon Progress Payment" form as prescribed in Civil Code Section 3262 signed by all
subcontractors, material suppliers, equipment lessors and other parties covering labor,
materials, equipment or services included in the pay estimate. Within thirty (30) days of the
date CITY makes payment to the Contractor on an estimate for payment, the Contractor
shall obtain and submit to Owner "Unconditional Waiver and Release Upon Progress
Payment" in the form prescribed in Civil Code Section 3262 from the same subcontractors,
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suppliers, equipment lessors and others. These forms are included at the end of the
General Conditions Section, following subsection GC -13.
C. EXTRA AND FORCE ACCOUNT WORK
Extra work as herein before defined, when � ordered and accepted, shall be paid for under a
written work order in accordance with the terms therein provided and as provided in
Section GC -4 (F) of the General Conditions. Payment for extra work will be made at the
unit price or lump sum previously agreed upon in writing or by force account as provided in
Section 9 -1.03 ( "Force Account Payment ") of the Caltrans Standard Specifications.
D. STOP NOTICES
CITY, by and through appropriate City of Saratoga office or officers, may at its option and
at any time retain out of any amounts due the Contractor, sums sufficient to cover claims
stated in stop notices filed pursuant to Civil Code Sections 3179 et seq. and to provide for
the cost of any litigation thereunder.
E. PAYMENT
Upon final approval and acceptance of the work by CITY, Contractor shall be paid all sums
of money in accordance with the terms and conditions as outlined in the Contractor's
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submILld] LN LILy 5 DIU r"VIIll.
No such estimate or payment shall be construed to be an acceptance of any defective work
or irnprvp.°+r matenu!s.
F. SUBSTITUTION OF SECURITIES FOR WITHHELD AMOUNTS
Pursuant to Public Contract Code Section 22300, the Contractor may substitute securities
for any monies retained to ensure performance. At the request and expense of the
Contractor, securities equivalent to the amount retained shall be deposited with CITY, or
with a state or federally chartered bank in California as the escrow agent, and CITY shall
then pay such monies to the Contractor. Alternatively, the Contractor may request that
CITY make payment directly to the escrow holder, to be invested at the Contractor's
expense and direction.
Eligible securities shall include those listed in Government Code Section 16430, or bank or
savings and loan certificates of deposit, interest bearing demand deposit accounts, standby
letters of credit, or any other security mutually agreed to by the Contractor and CITY. The
Contractor shall be the beneficial owner of any securities substituted for monies, and shall
receive any interest on such securities.
Any escrow agreement shall be substantially similar in form to the form of escrow
agreement included in Public Contract Code Section 22300(f).
G. FINALIZING PROGRESS PAYMENT
CITY shall, after the completion of all Work required under the Contract, make a final
estimate of the amount of work done, and the value of such work, and CITY shall pay
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2013 Pavement Management Program and Prop 1 B Project
ninety percent (95 %) of the entire sum so found to be due after deducting therefrom all
previous payments and all amounts to be kept and all amounts to be retained under the
provisions of the Contract Documents.
H. FINAL PAYMENT
The 5% retained by CITY after each progress payment is made shall be due and payable
to the Contractor after the expiration of thirty -five (35) days from the date of recordation of
the Notice of Completion following acceptance of the Work by CITY. It is expressly
understood that said final payment or a portion thereof may not be paid to the Contractor if
any stop notices are properly filed.
No certificate given or payments made under the Contract, except the final certificate or
final payment, shall be conclusive evidence of the performance of the Contract, either
wholly or in part, against any claim of CITY, and no payments shall be construed to be
acceptance of any defective work or improper materials.
Payment by CITY of the final undisputed amount due under the Contract, including
payment based upon adjustments for any work done in accordance with any alterations of
the Contract Documents, shall be contingent upon the Contractor furnishing CITY with a
release of all claims against CITY arising by virtue of the contract related to those amounts.
In the event the Contractor has any such claims, such claims in stated amounts may be
specifically excluded by the Contractor from the release, in which case the payment by
CITY may be of only undisputed amounts,
REPAIR OR RECONSTRUCTION OF DEFECTIVE WORK
If, within a period of one (1) year after final acceptance of the work performed under this
contract, any structure furnished, installed, constructed, and/or caused to be installed or
constructed by the Contractor, or any of the work done under this contract, fails to fulfill any
of the requirements of the Contract Documents, the Contractor shall without delay and
without any cost to CITY, repair, replace or reconstruct any defective or otherwise
unsatisfactory part or parts of the Work. Should the Contractor fail to act promptly or in
accordance with this requirement, or should the situation require that repairs or
replacements be made before the Contractor can be notified, CITY may, at its option, make
the necessary repairs or replacements or perform the necessary work and the Contractor
shall pay to CITY the actual cost of such repairs plus 25 %.
J. FISCAL AGENT PAYMENT
With certain exceptions, all monies for the progress payments and final payment under the
contract will be sent to the Contractor. CITY will send, by first -class mail, warrants payable
to the Contractor to the mailing address specified on the separate payment request certified
and approved by CITY.
K. CLAIMS PROCEDURES
Attention is directed to the provisions in Section 9 ( "Measurement and Payment ") of the
Caltrans Standard Specifications regarding notice of claims or potential claims, which shall
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2013 Pavement Management Program and Prop 1 B Project
apply to any and all claims, including requests for additional compensation and /or an
adjustment in the time for performing the Work. Claims shall be resolved by arbitration as
described in Section 9 -1.10 of the Caltrans Standard Specifications.
SECTION GC -10 DUST CONTROL
The Contractor shall provide suitable means for dust control by applying either water or
dust palliative for operations within the limits of the Work. Dust control work shall be
performed in such manner to prevent dust at all times, including during non - working hours.
Full compensation for providing dust control shall be deemed included in the prices paid for
the various contract items of work, and no separate payment will be made therefor.
If dust control is not performed in a manner satisfactory to the Director of Public Works,
then either (i) work shall be suspended until the dust control measures are sufficient or (ii)
dust control may be performed by CITY, or its designee, and CITY will deduct all costs it
incurs performing dust control plus twenty -five percent (25 %) from amounts due or that
become due to Contractor.
SECTION GC -11 RESERVED
SECTION GC -12 DIFFERING SITE CONDITIONS
The Contractor shall promptly, and before the following conditions are disturbed, notify
CITY in writing of any:
a) Material that the Contractor believes may be hazardous waste, as defined in
California Health and Safety Code Section 25117, that is required to be removed to
a Class I, Class ll, or Class ill disposal site in accordance with provisions of
existing law;
b) Subsurface or latent physical conditions at the site differing materially from those
indicated in the Contract Documents; or
c) Unknown physical conditions at the site of any unusual nature, differing materially
from those ordinarily encountered and generally recognized as inherent in work of
the character provided for in the Contract Documents.
CITY shall promptly investigate the conditions. If it finds that such conditions do materially
differ from conditions indicated in the Contract Documents or ordinarily encountered in work
of this character, or do involve hazardous waste, and cause an increase or decrease in the
Contractor's costs or the time needed to perform any part of the Work, CITY shall issue a
change order under the provisions described in the Contract Documents. No claim of the
Contractor under this clause shall be allowed unless the Contractor has given the notice
required in the Contract Documents. In the event a dispute arises between CITY and the
Contractor as to whether the conditions materially differ, or involve hazardous waste, or
cause a decrease or increase in the Contractor's costs or the time needed to perform any
part of the Work, Contractor shall not be excused from completing the Work as provided in
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2013 Pavement Management Program and Prop 1 B Project
the Contract Documents. The Contractor shall proceed with all work to be performed under
the Contract Documents. The Contractor shall retain any and all rights provided either by
the Contract Documents or by law that pertain to the resolution of disputes and protests.
SECTION GC -13 ARCHAEOLOGICAL EXAMINATION
If archaeological materials are uncovered during grading, trenching or other excavation,
earthwork within 100 feet of these materials shall be stopped until a professional
archaeologist certified by the Society of California Archaeology (SCA) and/or by the Society
of Professional Archaeology (SOPA) has had an opportunity to evaluate the significance of
the find and to suggest appropriate mitigation measures as necessary.
In the event the work of archaeological examination and related work delays the
Contractor's work, he shall be entitled to an extension of time to complete the work equal to
the number of working days the Work is thus delayed. However, the Contractor shall have
no claim for compensation as a consequence of delay of the Work for the period of time
required by CITY for such archaeological examination and related work.
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2013 Pavement Management Program and Prop 1 B Project
CONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT
Upon receipt by the undersigned of a check from
(Maker of Check) in the sum of
$ (Amount of Check) payable to
(Payee or Payees
of Check) and when the check has been properly endorsed and has been paid
by the bank upon which it is drawn, this document shall become effective to
release any mechanic's lien, stop notice, or bond right the undersigned has on
the job of CITY located at
(,lob Description) to the following extent. This release covers a progress
payment for labor, services, equipment or material furnished to
(Your Customer) through
(Date) only and does not
cover any retentions retained before or after the release date; extras furnished
before the release date for which payment has not been received; extras or items
furnished after the release date. Rights based upon work performed or items
furnished under a written change order that has been fully executed by the
parties prior to the release date are covered by this release unless specifically
reserved by the claimant in this release. This release of any mechanic's lien,
stop notice, or bond right shall not otherwise affect the contract rights, including
rights between parties to the contract based upon a rescission, abandonment, or
breach of the contract, or the right of the undersigned to recover compensation
for furnished labor, services, equipment, or material covered by this release if
that furnished labor, services, equipment, or material was not compensated by
the progress payment. Before any recipient of this document relies on it, said
party should verify evidence of payment to the undersigned.
DATED: .20
By
Its
Waiver and Release
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2013 Pavement Management Program and Prop 1 B Project
CONDITIONAL WAIVER AND RELEASE UPON FINAL PAYMENT
Upon receipt by the undersigned of a check from
in the sum of $
payable to
and when the check has been properly endorsed and has been paid by the bank
upon which it is drawn, this document shall become effective to release any
mechanic's lien, stop notice, or bond right the undersigned has on the job of the
City of Saratoga located at (Job Description).
This release covers the final payment to the undersigned for all labor, services,
equipment or material furnished on the job, except for disputed claims for
additional work in the amount of $ . Before
any recipient of this document relies on it, the party should verify evidence of
payment to the undersigned.
DATED: .20
a
Its
Waiver and Release
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UNCONDITIONAL WAIVER AND RELEASE UPON PROGRESS PAYMENT
The undersigned has been paid and has received a progress payment in
the sum of $ for labor, services, equipment or
material furnished to (Your Customer) on the job of City of
Saratoga located at (Job
Description) and does hereby release any mechanic's lien, stop notice, or bond
right that the undersigned has on the above referenced job to the following
extent. This release covers a progress payment for labor, services, equipment,
or materials furnished to (Your Customer) through
(Date) only and does not cover any retentions retained
before or after the release date; extras furnished before the release date for
which payment has not been received; extras or items furnished after the release
date. Rights based upon work performed or items furnished under a written
change order that has been fully executed by the parties prior to the release date
are covered by this release unless specifically reserved by the claimant in this
release. This release of any mechanic's lien, stop notice, or bond right shall not
otherwise affect the contract alt r iyiit5, including jg ngiit0 V °- LVV °cen part) °cam W iii 7
contract based upon a rescission, abandonment, or breach of the contract, or the
right of the undersigned to recover compensation for furnished labor, services,
equipment, or material Covered by tills release If thc[L furl [1 11 U IabUr, $e1Vll;ej,
equipment, or material was not compensated by the progress payment.
DATED: , 20
By
Its
NOTICE: THIS DOCUMENT WAIVES RIGHTS UNCONDITIONALLY AND
STATES THAT YOU HAVE BEEN PAID FOR GIVING UP THOSE RIGHTS.
THIS DOCUMENT IS ENFORCEABLE AGAINST YOU IF YOU SIGN IT, EVEN
IF YOU HAVE NOT BEEN PAID. IF YOU HAVE NOT BEEN PAID, USE A
CONDITIONAL RELEASE FORM.
Waiver and Release
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2013 Pavement Management Program and Prop 1 B Project
UNCONDITIONAL. WAIVER AND RELEASE UPON FINAL PAYMENT
The undersigned has been paid in full for all labor, services, equipment or
material furnished to: (Your
Customer) on the job of the City of Saratoga located at
(Job Description) and
does hereby waive and release any right to a mechanic's lien, stop notice, or any
right against a labor and material bond on the job, except for disputed claims for
extra work in the amount of $
DATED: .20
M
Its
NOTICE: THIS DOCUMENT WAIVES RIGHTS UNCONDITIONALLY AND
STATES THAT YOU HAVE BEEN PAID FOR GIVING UP THOSE RIGHTS.
THIS DOCUMENT IS ENFORCEABLE AGAINST YOU IF YOU SIGN IT, EVEN
IF YOU HAVE NOT BEEN PAID. IF YOU HAVE NOT BEEN PAID, USE A
CONDITIONAL RELEASE FORM
Waiver and Release
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2013 Pavement Management Program and Prop 1 B Project
SPECIAL CONDITIONS
1. SPECIAL QUALIFICATIONS
Contractor is advised that in addition to the standard qualifications, the following
additional specialty quail flications apply to this Conn dam:
None
2. SPECIALTY WARRANTIES
In addition to the standard Warranties for overall workmanship and landscaping work
identified in Section 6 of the Contract for Construction, the following specialty warranties
are required:
None
3. AWARD
The award of the contract, if it is to be awarded, will be to the lowest responsive
responsible bidder whose proposal complies with all the requirements of the bid
documents. The low bid will be determined based upon:
BASE BID ONLY
4. ORDER of WORK
The Contractor shall provide for the orderly progression of work. The Contractor is
advised of the followina constraints or Citv reauirements with respect to order of work:
None
5. LIMITS of WORK
Contractor is advised that the City will provide off -site areas for Contractor activities as
follows:
None
6. TESTING
Contractor is advised that the following special testing requirements apply:
None
7. SOUND CONTROL
Contractor shall implement the following sound control measures:
See `Hours of Work' (# 10) below.
8. PERMITS AND LICENSES
The City of Saratoga has obtained the following permits in connection with the Work:
None required
Contractor shall comply with all permit conditions in performing the Work.
Copies of the permits and permit conditions are included in the Attachments.
Special Conditions
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2413 Pavement Management Program and Prop 1B Project
9. PUBLIC CONVENIENCE & SAFETY
Contractor shall not perform work on the following streets or in the following areas during
the periods defined below:
As discussed in pre construction meeting
10. HOURS of WORK
Contractor is advised that operations may be performed outside the normal hours of
work, 7:30 am to 5.00 pm Monday through Friday only as follows:
With Special written permission of Public Works Director
11. MITIGATION MEASURES
As part of the environmental review process, the City of Saratoga has agreed to the
following mitigation measures, which measures are part of the Work. '
None
Contractor shall comply with all mitigation measures and shall complete the mitigation
measures to the satisfaction of all agencies with jurisdiction.
12. MILESTONES and SCHEDULES
A. Construction Progress Schedule.
The Contractor shall prepare and submit the Contractor's Initial
Construction Schedule within ten (10) calendar days after the issuance of the
Notice to Proceed. The Initial Construction Schedule shall be in a form
acceptable to the Engineer, and shall be produced using Microsoft Projects or
other software acceptable to CITY. Contractor shall provide the Initial Schedule
in electronic format acceptable to City.
Activity durations shall be the total number of actual days required to perform the
work including consideration of weather impacts. Area codes shall distinguish
construction activities related to individual buildings or areas within buildings (i.e. locker
rooms) and site work.
Contractor staff preparing schedules shall be qualified and experienced in
the scheduling method specified and capable of fulfilling the scheduling
requirements of this section for the duration of the contract.
The Engineer will meet with the Contractor to review and comment on the
Contractor's Initial Schedule within five (5) days of its receipt. The Contractor will finalize
and re- submit the schedule within five (5) days of the review meeting. Upon favorable
review by the Director of Public Works, the Initial Schedule will become the project
Baseline Contract Schedule. The Baseline Schedule shall not be revised without written
approval of the City. CITY shall have the right to withhold progress payments from the
Contractor at its discretion if the Contractor fails to finalize and obtain approval for the
Baseline Contract Schedule within the prescribed period.
Special Conditions
156
48
2013 Pavement Management Program and Prop 113 Project
Failure of the Contractor to incorporate all elements of work required for the
performance of the contract or any inaccuracy in the Baseline Contract Schedule shall
not excuse the Contractor from performing all work required for a completed project
within the specified contract time period, notwithstanding CITY's Representatives
favorable review of the Baseline Contract Schedule.
B. Monthly Interval Updates.
The Contractor shall submit an updated Schedule of the work at least once each
month. The schedule shall be submitted no later than five (5) working days from the
date and shall be submitted both on paper and on disc. Schedule updates are an
essential part of each progress payment application. CITY will not process progress
payment applications without an updated schedule in the specified format.
The monthly schedule updates shall include:
The Contractor's estimated percentage complete (progress) for each activity in
progress.
Actual start/ finish dates for activities.
Identification of errors, if any, from the previous updated schedule.
The Schedule Update Reports shall consist of:
A bar chart showing the previous month's work and a three (3) month projection
of upcvming',r�crl:, The data ,ncluded on the bar chart shall consist of the ac ±;.�,ty
number, activity description, early start and finish date, original duration,
remaining duration, percent complete, and total float.
A CPM tabular report sorted by responsibility, early start date that includes
activity number, activity description, original duration, remaining duration, early
and late start dates, early and late finish dates, total float, percent complete,
activity budget cost, and activity earned cost.
The Schedule Reports shall consist of:
Time scaled network logic diagram(s) reflecting the activities, the
interrelationships and logic ties between activities, activity duration and float.
The diagram(s) shall be organized by Area. Diagrams shall be no smaller than
"D" size (24" x 36 ") and no larger than "E" size (36" x 48").
A CPM tabular report sorted by responsibility, early start date that includes
Activity number, activity description, original duration, remaining duration, early
and late start dates, early and late finish dates, total float, percent complete,
activity budget cost, and activity earned cost.
Contractor shall submit with each schedule update an updated electronic version.
C. Short Interval Schedule
Short Interval Schedules (SIS) shall be submitted to the Engineer at every
weekly site meeting. The Interval shall be three weeks and shall include the past week,
Special Conditions
157
49
2013 Pavement Management Program and Prop 1 B Project
the week submitted and the week thereafter. The SIS may be prepared by hand. The
SIS shall be based on the Contract Schedule and shall be in bar chart form. The SIS
shall be in sufficient detail to evaluate the Contractor's performance in the preceding
week and planned progress in upcoming weeks vis a vis the Contract Schedule and
Updates thereof.
D. Float Time
Float or slack time is defined as the amount of time between the earliest start
date and the latest start date or the earliest finish date and the latest finish date of a
scheduled activity. Float or slack time is not for the exclusive use or benefit of either the
Contractor or CITY. The Contractor acknowledges and agrees that actual delays
affecting path of activities containing float will not have any effect upon the Contract
completion date, provided that the actual delay does not exceed the float time
associated with those activities.
E. Construction Schedule Revisions
If during the process of schedule updating it becomes apparent that the
Construction Schedule no longer represents the actual prosecution and progress
of the work, City may require the Contractor to submit a revised schedule at no
additional cost to CITY. CITY shall have the right to withhold progress payments
from the Contractor at its discretion, if the Contractor fails to submit a timely,
detailed and workable schedule. Updating the construction schedule to reflect
actual progress shall not be considered to be a revision of the Schedule.
If actual progress of the Work falls fourteen (14) days behind the most recent
schedule update favorably reviewed by Engineer, Contractor shall prepare and submit a
recovery schedule within five (5) working days of a written request to explain and display
how Contractor intends to reschedule activities (including increasing working hours,
shifts, days, or equipment) to regain compliance with the Construction Schedule.
F. Final CPM Schedule at Completion of Contract
At the completion of the contract and prior to the release of any bonds or final
payment by CITY, the Contractor shall submit a final CPM schedule, showing the actual
sequence and duration of activities.
G. Early Completion of Project
In the event the Contractor wishes to complete work earlier than the specified
contract completion date, and CITY and Director of Public Works approve such earlier
completion, the following conditions apply:
Approval by CITY of Contractors proposed earlier completion date shall not
change the contract completion date. Contractor shall not, under any
circumstances, receive additional compensation from CITY for indirect, general,
administrative or other forms of overhead costs, for the period between the time
of earlier completion proposed by the Contractor and the official contract
completion date.
H. Time E)ctension Requests
Special Conditions
158
6111
2013 Pavement Management Program and Prop I Project
The monthly Updated construction schedules submitted by the Contractor shall
not show a completion date later than the Contract Time, subject to any time extensions
granted by CITY.
If the Contractor believes that it is entitled to an extension of the Contract Time
due to a Change Order, delay/disruption or other event beyond its control, the
Contractor, within ten (10) working days of the qualifying event(s), shall submit:
A Time Extension Request notification letter with a detailed narrative
justifying the time extension requested;
2. Analysis of the delay impact, identifying all schedule activities that are
affected by the subject occurrence;
3. A tabular report of the qualifying schedule the analysis is based on; and
4. A schedule analysis entitled "Time Extension Request Schedule" that
incorporates the findings of the analysis of delay impact into the latest
update of the project schedule.
Time extension request schedules shall be time scaled, utilizing a computer
generated network analysis unless otherwise approved by the Director of Public Works.
The time extension request shall forecast the adjusted project completion date and
impact to any intermediate milestones.
!'rn4-- h # i v n ext-i- o f 1 . h I I n V n V F E L #4 nbin fir"n
V4.PVl II1110 G[FJIVIlJ J hGll granted nnlr #n fhn cA#n f
VG I GLG
V Y
adjustments to the activity or activities affected by a change order or delay/disruption
exceed the total float of a critical activity (or path) and extend the Contract Completion
Date.
When Contractor does not submit a Time Extension Request within ten (10)
working days, it is mutually agreed that the particular Change Order (including Proposed
Change Order) or delayldisruption does not affect the construction schedule and hence
no time extension is due to the Contractor.
CITY shall have no obligation to consider any time extension request if the
Contractor does not comply with the requirements of the Contract Documents. CITY
shall not be responsible or liable to the Contractor for any constructive acceleration due
to failure of CITY to grant time extensions under the terms of this contract, should
Contractor fail to comply with the time extension submission and justification
requirements stated herein.
Special Conditions
159
51
2013 Pavement Management Program and Prop 1B Project
STATEMENT OF EXPERIENCE AND QUALIFICATIONS
Experience and Qualifications
160
52
2013 Pavement Management Program and Prop 1 B Project
CONTRACTOR'S EXPERIENCE AND QUALIFICATIONS
The following statements as to the experience and qualifications of the bidder are
to be submitted with the Contract Bid, as a part thereof. The bidder warrants that
the information provided is true and accurate.
The bidder has been engaged in the contracting business, under the present
business name, for 34 years. Experience
in work of a nature similar to that covered in the Bid extends over a period of
43 years.
The bidder, as a contractor, has successfully completed at least two (2) projects
of like magnitude, comparable difficulty and rates of progress to the work,
including: (list two or more projects).
PLEASE REFER TO THE ATTACHED LIST
The bidder, as a contractor, has never failed to satisfactorily complete a contract
awarded to the Contractor, except as follows: (name any and all exceptions and
reasons therefor).
The bidder has satisfactorily completed the following contracts in the last three
(3) years, for the owner indicated, and to whom reference is made (list five
contracts). (Provide a contact person and telephone number for each project.)
CONTRACT YEAR TYPE OF WORK AMOUNT CONTACT
PLEASE RETHE To THE ATTACHED LIST
Experience and Qualifications
161
53
G. Bortolotto Company, Inc.
582 Bragato Road
San Carlos, CA 94070
Phone: 650-595-2591 Fax: 650-595-0718
gbort@pacbell.net
Contract
Phone Completed
Project Name & Number
Amount
City of Dublin
925 -833 -6630 Mar -13
Dublin Citywide Sheet Resurfacing
$686,764.11
Steven Yee
Project No. 12 -01
Town of Los Altos Hills
2012 Pavement Rehabilitation & Drainage
John Chau
650 -941 -7222 .Ian -13
Improvements
$374,941.71
Slurry Seal Resurfacing Various Roadways
in Unincorporated Areas of Alameda
County of Alameda
County
George Bolton
510- 670 -5591 Jan -13
Spec #2208 - Contract 7525
$455,836.40
City of Hayward
510 -583 -3620 Jan -13
Pavement Reconstruction FYI
$1,121,438.20
Paulo Pulu
Project #5172 & 5180
City of Brisbane
415- 508 -2100 Nov -12
Pavement Maintenance 2011
$184,474.83
Karen Kinser
Project # 91300
City of Newark
510 -578 -4000 Nov -12
Asphalt Concrete St Overlay Program
$498,448.18
Trang Tran
Project 1000
City of San Bruno
650- 616 -7065 Jun -12
2012 San Bruno Various Street Resurf
$392,352.09
Will Anderson
Project #82708 Fed Proj# STPL - 5226(017)
City of Cupertino
408 - 777 -3245 May -12
2011 Pavement Mgmt. Program
$1,365,331.78
Joanne Johnson
Project #2011-04
Town of W000dside
650 -851 -6790 May -12
2011 Road Rehabilitation Project
$394,957.49
Eunejune Kim
City of Mountain View
650- 903 -6311 Apr -12
2010 -11 Street Resurf Program #11 -01
$490,724.72
Rodrigo Macaraeg
2010 -11 Slurry Seal Program # 11 -03
2009 -10 Shoreline park Imp #10 -08
City of Hayward Paulo
510- 583 -3620 Apr -12
Measure B Pavement Reconstruct FY 12
$590,869.04
Pulu
Project 45127
162
G. Bortolotto Company, Inc.
582 Bragato Road
San Carlos, CA 94070
Phone: 650 -595 -2591 Fax: 650-595-0718
gbort@pacbell.net
City San Mateo
650- 823 -8306 Mar -12
2012 St Resurfacing Phase 1
$904,792.75
James Vann
#467004 -46000 -7040
City of Cupertino
408 - 777 -3245 Sep -11
2010 Pavement
$1,194,841.88
Joanne Johnson
Project #2012 -04
City of San Bruno
650- 616 -7065 Jun -11
2008 -09 Resurfacing & Overlay
$597,713.91
Nader Dahu
Project # 84210 -FED Aided
ESPL 5226(016)
City of Redwood City
650- 780 -7380 May -1 1
2009 -10 Spot Repair & Slurry Seal
$601,595.81
Kevin Fehr
Town of Los Altos Hills
650- 941 -7222 May- I 1
2010 Pavement Rehabilitation & Storm
$1,270,061.98
John Chan
Drain Improvement.
City Half Moon Bay
650- 726 -8273 Apr -11
Seymour Street Extension to UWY 1
$173,99I.25
M.o Sharma
City of Pleasant Hill
925- 671 -5270 Jan -11
Contra Costa Blvd Pavement
$778,389.98
Shawn Knapp
Project # 05 -09 ESPL- 5375(021)
City of Fremont
510- 494 -4700 Jan -11
2008 Asphalt Overlay
$2,298,463.21
Craig Johnson
Project# 8234- F(PWC)
Dept Transportation
Construction State Hwy in San Mateo
$376,396.11
Doug Inori
County Half Moon Bay RTE 1 to Pilarcitos
City of San Mateo
James Vann
2009 Street Reconstruction Phase 2
$807,157.24
City of San Mateo
James Vann
2009 Street Reconstruction Phase 1
$391,031.09
City of Belmont
2009 Belmont Overlay
Karen Borrmaan
Project # 502 ESPL 5268 (015)
$465,558.88
City of Redwood City
2008 -09 Street Overlay Jefferson to
Kevin Fehr
Roosevelt Ave
$636,324.19
163
G. Bortolotto Company, Inc,
582 Bragato Road
San Carlos, CA 94070
Phone: 650-595-2591 Fax: 650-595-0718
gbort @pacbell.net
City of Half Moon Bay
Mo Sharma 2009 Downtown Resurfacing Project $324,857.20
City of Mountain View Resurfacing of Arterial & Collector Streets
Rodrigo Macaraeg Project## 09 -48 $670,325.74
City of San Mateo 2009 Street Reconstruction
James Vann Project# 467774 -46000 -7703 $342,232.13
2009 AV Overlay Project Ralston Ave,
Town of Hillsborough Black Mtn Tartain Trail
Dave Bishop Project # ST -411 ESPL -5191 $432,506.47
Town of Portola Valley Street Resurfacing CA. 2009
Howard Young PWO2 -Fed Project ESPL - 5390(004) $222,791.96
City of Millbrae
Robert Broestl Street Repair $417,597.10
City of Foster City Foster City Blvd Resurfacing
Brian Chan Project F/Y 2009 -2010 $357,381.22
Town of Atherton Street Reconstruction Phase VI Atherton
David Huynh Ave Project# 08 -025 $463,060.84
Town of Los Altos Hills Moody & Page Mill Rds. Pavement
John Chau Rehabilitation $316,721.63
164
2013 Pavement Management Program and Prop 1B Project
The names of all persons interested in the foregoing bids as principals are as
follows: (NOTE. If Bidder or other interested person is a corporation, state the
legal name of the corporation, along with the names of the president, secretary,
treasurer, and manager thereof; if a general partnership, state true name of the
firm, also the names of all individual partners composing the firm; if a limited
partnership, the names of ali general partners and limited partners; and if Bidder
or other interested person is an individual, state first and last names in full.)
G. Bortolotto & Co., Tnr_ — A %alignrnia
Robert Bortolotto %_PresidentfTrPa$„r
Gary Bortolotto, Vice President /Secretary
Contractor's License Number:
397341 A
License Renewal Date:
l■i►l�Ti
Experience and Qualifications
165
54
2013 Pavement Management Program and Prop 1B Project
Bid Form
BID FORM
166
55
2413 Pavement Management Program and Prop 1B Project
CONTRACT BID
TO
CITY OF SARATOGA
FOR
2013 Pavement Mananemen# Proraram and Prop -1B Pro'ec#
Name of Bidder 9. Bortolotto & Co., Inc.
Business Address 582 Bragato Read, San Carlos, Ca. 94070 -6227
Telephone 650 595 -2591 and (650) 595 -2592
Facsimile (bM) 595 -0718
Email: gbort @pacbell. -=aet
TO THE CITY COUNCIL OF THE CITY OF SARATOGA:
of
Pursuant to and In compliance with your Notice Inviting Bids for 2013
PAVEMENT MANAGEMENT PROGRAM AND PROP 1B PROJECT, and the
other Contract Documents relating thereto, the undersigned Bidder, being fully
familiar with the terms of the Contract Documents, the current general prevailing
wage rates, local conditions affecting the performance of the Project, the
character, quality, quantities and scope of the work, and the cost of the work at
the.placa of.performance, hereby proposes and .agrees, within the time stipulated
in the Contract Documents, to furnish to the City of Saratoga all of the
transportation, materials, equipment, tools, excavation, sheeting, shoring,
bracing, supports, plant and other facilities, labor, services, permits, utilities, and
other items necessary to conduct and complete said work, all in strict conformity .
with the Contract Documents, including Addenda Nos. 0 , , and
on file in for the
total t.X.. A ve price of
�k* _01 x PtA iF-�� ~'1 5a xl s "' rec
dollars ($
Pursuant to Labor Code Section 6705, if the work to be performed includes
trenching or excavation more than five feet (5') in depth and the total contract
price exceeds twenty -flue thousand dollars ($25,000), the Contractor must submit
and the Director of Public Works must approve in advance of excavation a
detailed plan showing the design of shoring, bracing, sloping, or other provisions
Bld Form
167
56
2013 Pavement Management Program and Prop 1 B Project
to be made for worker protection from the hazard of caving ground during the
excavation of such trench or trenches.
Pursuant to Labor Code Section 6707, if the work to be performed includes
I
renching or excavation more than five feet (6') in depth, each bid must contain,
set forth as a separate bid item, sheeting, shoring, and bracing or equivalent
method for protecting workers.
Sheeting, shoring or bracing. � - dollars
($ � }
(All such costs are included in the total price set forth above.)
Bidder acknowledges receipt of the following addendum or addenda during the
bidding period and represents that the information contained in the addendum or
addenda has been considered in the preparation of this bid proposal: Addendum
NOTE: failure to acknowledge receipt of all addenda may be considered an
irregularity in tha hid nronngal,
Bidder declares that the only persons or parties interested in this bid are those
named herein , and that this hiri is made Withn1 it rnlir �cinn %otfh omi rnn firm nr
• v.1 Y V YYT VIIVG6 VVlIGVIVII Yil ncc fi Gl l� h/VIVVII, Ii1111 VI
corporation. Bidder proposes and agrees, if the bid is accepted, that Bidder will
execute a contract with CITY, in strict conformity to the Contract Documents, in
the form set forth in the Contract Documents, and will perform the entire work for
the prices set forth in the attached Bid Schedule, upon which the award of
contract is made.
Bid Form
•:
57
2013 Pavement Management Program and Prop 1 B Project
Bid Schedule
BID SCHEDULE
169
58
2013 Pavement Management Program and Prop 1 B Project
This page intentionally left blank - - - - --
Bid Schedule 59
170
2013 Pavement Management Program and Prop 1 B Project
BASE BID ITEMS
- BID
SCHEDULE
ITEM
DESCRIPTION
UNIT
Govoless-
TenOaks Ct
Michaels Dr
Twain Ct
VerdeVista
Meadow
Glen9rae Or
Edin6umh Dr
Hammona
Homes Dr
iilus Ave
Hakone
Hakons
Hakone
Hakone
More
Hidden
Total
UNIT
TOTAL
Gardens
Gardens
Gardens-
Gardens
Gardens
MIIIerAve
Evans Ln
Reid Ci
woos Dr
Ave
New�
Dd�v Driveway
Driveway
_
Padcin �Lo
View Lan
CI
Oak
Padcin � Lo
Cox to
Fwuilaleko
Ten0ds10
Canyan
Mantecato
Sohayto
Reid to End
4brdaMsta
VaRincclo
DDuglassto
Hammensto
Glasaowte
Thelmate
Cox to
Brockianta
Two -way
one -Way
Uphill
One -Way
Downhill
Lower Area
Main 8
Inlama[
QTY
PRICE
PRICE
Prospect
Taos
End
4lewtoEnd
End
End
LnbEnd
to End
End
Beaumont
Beaumont
Glen Brae
Brockton
Bellwood
Seclion
8ec6an
sactian
atorneways
Parking
Areas
1
ASPHALTOONCRETE OVERLAY 1.5 INCH
TON
167
61
116
330
87
32
58
47
898
-q
2
REPAIR FAILSTREET SECTIONS 9RFSS 4 INCH SECTION N4' M0(
TON
215
62
67
151
79
70
75
31
750
�j r
�1- o
3
REPAIR FAILSTREETSECTIONS 9RFSS 2 INCH SECTION 3f4' M0(
TON
690
64
754
4
TYPE II MIGROSURFACING
6o, YOS
20000
4500
2426
2109
2700
1540
4000
4895
2447
2109
2610
3,270
52506
' 43
5
CRACK SEAL
so. YDS
20000
4500
2426
2109
2700
1540
4000
4895
2447
2109
2610
49336
0-20
f 454 ' 32
6
TRAFFIC CONTROL
LUMP SUM
1
O bp�
ow
T
WEDGE CUT
LIN. FT
1982
1
1982
`
Z
9
CONFORM
LIN. FT
80
100
180
9
ADJUSTSANITARY SEVER MANHOLES
EA
1
2
4
4
11
f
4 0 w
10
ADJUST STORM SEVER MANHOLES
EA
0
431
CID
000'
11
ADJUSTMONUMENTS
EA
4
3
5
12
12
ADJUST WATER MANHOLES
EA
1
1
0
4
1
6
43-7—
2-622 d
13
THERMO PLASTIC STRIPING — DETAIL 22 (REMOVE AND REPLACE)
LIN. FT
1600
50
50
100
50
100
100
2250
'2y �,
B I E 5b
14
THERMO PLASTIC STRIPING — DETAIL 39139A (REMOVE AND REPLACE)
LIN. FT
600
600
1200
6-1
1 7
. s
15
THERMO PLASTIC STRIPING -276 (REMOVE AND REPLACE)
LIN. FT
1,000
510
1,000
200
1,440
4150
n
17,34-5
116
THERMO PLASTIC STRIPING — DETAIL 38 (REMOVE AND REPLACE)
LIN. FT
100
100
a J ''{y`
—J 1
i�lD
17
THERMO PLASTIC STRIPING --12 INCH LIMIT LINE (REMOVE ANO
LIN FT
361
80
22
40
20
50
70
15
658
a
Y�
18
THERMO PLASTIC PAVEMENT MARKINGS— 'STOP' (REMOVE AND
EA
19
1
1
2
1
2
3
1
30
I I'
v
19
THERMO PLASTIC PAVEMENT MARKINGS— 'AHEAD' (REMOVE AND
EA
4
1 1
5
a
IS
REPLACE)
20
THERMO PLASTIC -12 INCH CROSSWALK YELLOW (REMOVE AND
LIN. FT
381
361
i
r
1946'
REPLACE)
21
THERMO PLASTIC— 24 INCH CROSSWALK BARS YELLOW (REMOVE AND
LIN. FT
110
110
l
1 D
REPLACE)
THERMO PLASTIC PAVEMENT MARKING'SLOW (YELLOW) (REMOVE
EA
2
2
/
S
rr
AND REPLACE)
t0
23
THERMO PLASTIC PAVEMENT MARKINGS — 'SCHOOL' (YELLOW)
EA
2
2
f (� w
(REMOVE AND REPLACE)
a Q
24
THERMO PLASTIC PAVEMENT MARKINGS— 'XING' YELLOW (REMOVE
EA
2
AND REPLACE)
25
THERMO PLASTIC -12 INCH CROSSWALK WHITE (REMOVE AND
EA
220
220
�°
�1 T
1 Q
1 �� �+�
REPLACE)
11
26
PAVEMENT MARKM[G5—'YEfLD' 8' (REMOVE AND REPLACE)
EA
4
4
4
27
T14ERMOPLASM TYPE 4 ARROW(L) (REMOVE AND REPLACE)
EA
2
2
131
6 n `'
//��
28
THERMO PLASTIC SINE SYMBOL
EA
5
5
d
Bid Schedule
171
.1
II�
2013 Pavement Management Program and Prop 1 B Project
----- -This page intentionally left blank - - ----
Bid Schedule 61
172 1
2013 Pavement Management Program and Prop 1 B Project
ITEM
DESCRIPTION
UNIT
Douglass
Twain C
VerdeVista
Meadow
Hammons
Tibs Ave
Hakone
Hakone
Hakone
Hakone
Hakone
Hdden
—
Total
UNIT
TOTAL
Gardens
Gadens
Miller Ave
TeROaks Ct
Michaels Dr
Evans Ln
Reid C11
Ct
Oak
Taos Dr
GlanBrae Dr
Edipbumh D
Ave
Homes
Gaidens
Gardens
Gardens
view Lane
Ln
Ddyeway
Driveway
Driveway
Pa* Lot
Parkin * Lo
Main &
Cox to
Fruthale b
Ton Oaks to
Can)on
Manteca to
Sobeylo
VerdeMsta
MaRincole
Douglassto
Hammonsb
GlascowtD
Thatmialo
Cox to
Brockbn to
Tway
Ona -way
Uphill
One-MY
Downhill
Lower Area
LnUmal
QTY
PRICE
PRICE
Prospect
Taos
End
VBW to End
End
End
Reid to End
Ln to End
to End
End
Beaumont
Beaumont
Glen Brea
Brockton
Bellwood
Section
Section
Section
atDrheways
Parking
Areas
29
PLASTIC BIKE ARROW
EA
5
THERMO
5
30
THERMO PLASTIC TRAFFIC LOOP BIKE SYMBOL
EA
1
I
31
REMOVE AND REPLACE VERTICAL CURB AND GUTTER (V-24)
LIN. FT
150
40
30
220
32
REMOVE AND REPLACE AC ONE FOOT WIDE AT 6 INCH DEEP (OFFSET
LIN. FT
150
40
30
220
I FT FROM LIP OF GUTTER)
AND REPLACE 6)(24 CHATTER BARS
FA
20
0
20
5D
I 0C)b
33
REMOVE
34
AC BERM
LIN. FT
1,000
510
1,000
200
500
1,440
4650
3-1
BLUE REFLECTIVE FIRE HYDRANT MARKERS
FA
1
2
1
4
1 DO'
35
36
AIMUSTELECTRIC BOXES
EA
3
2
5
EA
BO
80
40DO
N
REMOVE AND REPLACE WHEEL STOPS
36
CLEAR REFLECTIVE MARKERS TYPE G
FA
20
20
Q
39
INSTALL NEW DRAIN [NUET D74B, OFFSET, INCLUDING 120 LF 12'HDPE
LS
1
2 1 15D,
Q- it 850
PIPE (.see speciffealions)
40
REPLACE (E) DRAIN INLET WITH (N) D74B, CONNECT TO (E) PIPE
EA
2
lot)
41
INSTALL HOOD ON EXISTING MAIN INLET
EA
4
4 '2
42
TRIM TREES TO ACHIEVE 12 FEET VERTICAL CLEARANCE DYER
LUMP SUM
I
QQD
1i ODD
IROADWAY
43
INSTALL THERMOPLASTIC PARKING STRIPING PER PLAN (see
LUMP SUM
speciftabiris)
00
44
THERMO PLASTIC STRIPING — DETAIL I
LIN. FT
500
500
10,
{INCLUDES REMOVAL OF EXIST. STRIPING, IF NECESSARY)
BASE BID TOTAL (all items)
Company Name: G. Bortolotto & Go., Inc. Representatives Signaturez��—
(650) 595--2501 Robert Bortolotto
Contact Phone A Representative Name (PMO,
ContacfEmall gbort@.pacbell.net RepcesentaM TfIle:
NOTE. The award of the contract, if it is to be awarded, will be to the lowest responsive responsible bidder whose proposal complies with all the requirements of the bid documents. The
low bid will be determined based
upon BASE BID ONLY
Bid Schedule 62
173
0
2013 Pavement Management Program and Prop 1 B Project
This page intentionally left blank - --- --
Bid Schedule 63
174
2013 Pavement Management Program and Prop 1 B Project
ADD
ALTERNATES - BID SCHEDULE
ITEM
DESCRIPTION
UNIT
LaderaCt
MabelCt
Candy Ct
LannovCt
BrookviewDr
Total
UNIT
TOTAL
Millerio
Mlllerb
Millerto
mman
TihiSto
QTY
PRICE
PRICE
End
End
End
b End
Brook glen
7
REPAIR FAILSTREET SECTIONS 9RFSS 4 INCH SECTION 314" MIX
TON
75
96
75
80
326
5,
2
TYPE I I MICROSURFACING
SO. FT
1253
1253
1253
933
4416
9108
1 • .1 3
1-1 5-7 S
3
CRACK SEAL
SO. FT
1253
1253
1253
933
4416
9146
D 61
�� QZ ' a(o
4
TRAFFIC CONTROL
LUMP St1M
LS
LS
L5
LS
L5
1
VI tit-
6
WEDGE CUT
LIN. FT
515
260
775
2-1 OD 2-5
6
CONFORM
LIN. FT
40
40
+
L f 4
7
ADJUST SANITARY SEWER MANHOLES
EA
1
2
3
j I_"1,
T✓
-3 l �1
t 1
8
ADJUSTMONUMENTS
EA
1
3
4
9
ADJUST WATER MANHOLES
EA
1
1
43-7
/p
- v
43-7
10
THERMO PLASTIC -STRIPING-DETAIL 22 (REMOVE AND REPLACE)
LIN. FT
50
250
300
_�j
oJsq
0
11
THERMO PLASTIC STRIPING -12 INCH LIMIT LINE (REMOVE AND
REPLACE)
LIN. FT
20
20
22
134
196
� `
�
It 048.
12
THERMO PLASTIC PAVEMENT MARKINGS- "STOP" (REMOVE AND
REPLACE}
EA
1
5
6
®
Ki UJv
13
PAVEMENT MARKINGS -- "YEILD' 8- (REMOVE AND REPLACE)
EA
1
1
2
Add Altemates Sid Total (all items)
G. Bortolotto & Inc.
Company Name; Co., Representatives Signature
Contact Phone #,(550) 595 -2591 _ 'RepresentafrveName(Prino: Robert Bortolotto
... ...
bort@ net.. i President
Contac #Email: g acbell. P Representative Title:
NOTE. The award of the contract, if it is to be awarded, will be to the lowest responsive responsible bidder whose proposal complies
with all the requirements of the bid documents. The low bid will be determined based upon BASE BID ONLY
Bid Schedule
175
64
rik
2013 Pavement Management; Program and Prop 1 B Project
Bid Schedule
This page intentionally left blank - - - --
176
65
2013 Pavement Management Program and Prop 1 B Project
Bonds
BONDS
177
..
2013 Pavement Management Program and Prop 113 Project
I
BID BOND
KNOWN ALL PERSONS i BY THESE PRESENTS that
G. Bortolotto & Com
andThe Guarantee Company of North Ar
the laws of the State of * h
1_Town_e_ Square, Ste 1470 thi
business in the State of Californi
firmly bound unto the City of Sarat
in the sum of Ten Percent (10
amount of PRINCIPAL 's bid) lawf
of which we-bind. ourselves, our hr
assigns, jointly and severally, firml
*Michigan
THE CONDITIONS OF THIS OBLI
WHEREAS, the PRINCIPAL has
PAVEMENT MANAGEMENT PI
OBLIGEE, said Bid, by reference
hereinafter called the PRINCIPAL,
arica usA, a corporation duly: organized under
ving its principal place of business at
State of _ Michigan ' and authorized to do
, hereinafter call the SURETY, -are held and
ga, hereinafter called the OBLIGEE, on order,
0 of the Amount Bid Dollars
being at least ten percent (10 %) of the total
money of the United States, for the payment
's, executors; administrators, successors, and
by these present.
TION ARE SUCH THAT.
fitted its Bid for the project entitled 2013
AM AND -PROP 1B PROJECT to the
); being hereby made a part hereof.
NOW, THEREFORE, if said Bid is rejected or, in the alternative, if said Bid is
accepted and the PRINCIPAL signs and delivers a Contract and furnishes a
Performance Bond and Payment Bond, in the form and within the time required
by the Bid and the Contract Documents, then this obligation shall become null
and void, otherwise the same shall remain in full force and effect and upon
default of the PRINCIPAL shall be forfeited to the OBLIGEE, it being expressly
understood and agreed that the liability of the SURETY for any and all default of
the PRINCIPAL shall be the amount of this obligation as herein stated, as
liquidated damages. Such forfeiture and liquidated damages under this bond
shall be without prejudice to the OBLIGEE'S right to pursue any excess actual
damages from the PRINCIPAL for breach of contract or otherwise.
The SURETY, for value received, :1 hereby agrees that the obligations of said
SURETY and its bond shall not be' impaired or affected by any extension of the
time within which the OBLIGEE may accept such Bid, and the SURETY hereby
waives notice of any such extension;.
In the event suit is brought upon this
recovered, the SURETY shall pay, in
bond by the OBLIGEE and judgment is
addition to the sum set forth above, all
Bonds 67
178
2013 Pavement Management Program! and Prop 1 B Project
costs incurred by the OBLIGEE in such suit, including reasonable attomey's fees
and expert witness fees, to be fixed by the court.
Signed this 4TH day of September , 20G2- 2013
G. Bortolotto & Company, Inc, _
PRINCIPAL
BY
The Guarantee Company of North America USA
SURETY �-
BY A
Mary Ba z, Att ey -in -Fact
Note: Signature of person executing for SURETY must be notarized and
evidence of corporate authority attached.
Bonds
i 179
68
State of California
County of San Mateo
On September 4, 2013
ACKNOWLEDGMENT
before me, Deborah M. Knipp, Notary Public
(insert name and title of the officer)
personally appeared Mary Baez
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal. OE901UN M. I MPP
COMM. #1979771 z
F) _ 'ens , a Notary Public - California o
Z San Mateo County
' M Comm. Expires May 26, 2016
Signature (Seat)
:1
ME THE GUARANTEE COMPANY OF NORTH AMERICA USA
'GUARANTEE Southfield, Michigan
POWER OF ATTORNEY
KNOW ALL BY THESE PRESENTS: That THE GUARANTEE COMPANY OF NORTH AMERICA USA, a corporation organized and existing under the
laws of the State of Michigan, having its principal office in Southfield, Michigan, does hereby constitute and appoint
Gregory McCartney, Steve Suissa, Mary Baez
James E. McGovern, Inc.
its true and lawful attorneys) -in -fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of
indemnity and other writings obligatory in the nature thereof, which are or may be allowed, required or permitted by law, statute, rule, regulation, contract
or otherwise.
The execution of such instrument(s) in pursuance of these presents, shall be as binding upon THE GUARANTEE COMPANY OF NORTH AMERICA
USA as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at the
principal office.
The Power of Attorney is executed and may be certified so, and may be revoked, pursuant to and by authority of Article IX, Section 9.03 of the By -Laws
adopted by the Board of Directors of THE GUARANTEE COMPANY OF NORTH AMERICA USA at a meeting held on the 31'` day of December, 2003.
The President, or any Vice President, acting with any Secretary or Assistant Secretary, shall have power and authority:
1. To appoint Attorneys) -in -fact, and to authorize them to execute on behalf of the Company, and attach the Seal of the Company thereto, bonds
and undertakings, contracts of indemnity and other writings obligatory in the nature thereof; and
2. To revoke, at any time, any such Attorney -in -fact and revoke the authority given, except as provided below
3. In connection with obligations in favor of the Florida Department of Transportation only, it is agreed that the power and authority hereby given
to the Attorney -in -Fact includes any and all consents for the release of retained percentages andlor final estimates on engineering and
construction contracts required by the State of Florida Department of Transportation. It is fully understood that consenting to the State of
Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee, shall not relieve this surety
company of any of its obligations under its bond.
4. In connection with obligations in favor of the Kentucky Department of Highways only, it is agreed that the power and authority hereby given to
the Attorney -in -Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner --
Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation.
Further, this Power of Attorney is signed and sealed by facsimile pursuant to resolution of the Board of Directors of the Company adopted at a meeting
duly called and held on the 6th day of December 2011, of which the following is a true excerpt:
RESOLVED that the signature of any authorized officer and the seal of the Company may be affixed by facsimile to any Power of Attorney or certification
thereof authorizing the execution and delivery of any bond, undertaking, contracts of indemnity and other writings obligatory in the nature thereof, and
such signature and seal when so used shall have the same force and effect as though manually affixed.
TEL,,C IN WITNESS WHEREOF, THE GUARANTEE COMPANY OF NORTH AMERICA USA has caused this instrument to be signed and
} 'b� its corporate seal to be affixed by its authorized officer, this 23rd day of February, 2012.
THE GUARANTEE COMPANY OF NORTH AMERICA USA
awI na[PLP _
STATE OF MICHIGAN Stephen C. Ruschak, Vice President Randall Musselman, Secretary
County of Oakland
On this 23rd day of February, 2012 before me came the individuals who executed the preceding instrument, to me personally known, and being by me
duly sworn, said that each is the herein described and authorized officer of The Guarantee Company of North America USA; that the seal affixed to said
instrument is the Corporate Seal of said Company; that the Corporate Seal and each signature were duly affixed by order of the Board of Directors of
Cynthia A. Takai
Notary Public, State of Michigan
ter_ County of Oakland
My Commission Expires February 27, 2018
Acting in Oakland County
1N WITNESS WHEREOF, I have hereunto set my hand at The Guarantee
Company of North America USA offices the day and year above written.
1� A16L�0� 0. _rCCAZ4_ . ,
I, Randall Musselman, Secretary of THE GUARANTEE COMPANY OF NORTH AMERICA USA, do hereby certify that the above and foregoing is a true
and correct copy of a Power of Attorney executed by THE GUARANTEE COMPANY OF 14ORTH AMERICA USA, which is still in full force and effect.
ON;Y *EF�Oq IN WITNESS WHEREOF, I have thereunto set my hand and attached the seal of said Company this 4TH day of September 2013
���, "non �`�m Randall Musselman, Secretary
181
2013 Pavement Management Program and Prop 1 B Project
FAITHFUL PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:
WHEREAS, the City of Saratoga, California (hereinafter referred to as
"Owner") and , (hereinafter referred
to as "Contractor"), have entered into a written contract for furnishing of all labor,
materials, equipment, transportation and services for the construction of the 2013
PAVEMENT MANAGEMENT PROGRAM AND PROP 1B PROJECT
(hereinafter referred to as the "Construction Contract "); and
WHEREAS, Contractor is required by the terms of the Construction
Contract to furnish a bond for the faithful. performance of all terms and conditions
of the Construction Contract;
NOW, THEREFORE, Contractor, as
(hereinafter
"Surety "), as surety, are held and firmly bound unto Owner in
principal,
referred
the penal
and
to as
sum of
Dollars
($ ), lawful money of the United States, for the
payment of which sum well and truly to be made as provided in this Performance
Bond.
1. Contractor and Surety, jointly and severally, bind themselves, their heirs,
executors, administrators, successors and assigns to Owner for the performance
of the Construction Contract, which is incorporated herein by reference.
2. If Contractor timely performs each and every obligation under the
Construction Contract, Surety and Contractor shall have no obligation under this
Bond, except to participate in conferences as provided in Subparagraph 3.1.
3. Surety's obligation under this Performance Bond shall arise after:
3.1 Owner has declared a Contractor Default and has notified Contractor and
Surety at its address described in Paragraph 10 below that Owner has declared
a Contractor Default and has requested and attempted to arrange a conference
with Contractor and Surety to be held not later than seven days after receipt of
such notice to discuss methods of performing the Construction Contract; and
3.2 Owner has agreed to pay the Balance of the Agreement Price, as
calculated under the terms of the Construction Contract, to Surety in accordance
Bonds 69
:.
2013 Pavement Management Program and Prop 1 B Project
with the terms of the Construction Contract or to a contractor selected to perform
the Construction Contract in accordance with the terms of the Construction
Contract with Owner.
4. When Owner has satisfied the conditions of Paragraph 3, Surety shall
promptly and at Surety's expense take one of the following actions:
4.1 Arrange for Contractor, with consent of Owner, to perform and complete
the Construction Contract; or
4.2 Undertake to perform and complete the Construction Contract itself,
through its agents or through independent contractors; or
4.3 Obtain bids or negotiated bids from qualified contractors acceptable to
Owner for a contract for performance and completion of the Construction
Contract, arrange for a contract to be prepared for execution by Owner and the
contractor selected with Owners concurrence, to be secured with performance
and payment bonds executed by a qualified surety equivalent to the bonds
issued on the Construction Contract, and pay to Owner the amount of damages
as described in Paragraph 6 in excess of the Balance of the Agreement Price, as
calculated under the terms of the Construction Contract, incurred by Owner
resulting from Contractor's Default; or
4.4 Waive its right to perform and complete, arrange for completion, or obtain
a new Contractor and with reasonable promptness under the circumstances:
1. After investigation, determine the amount for which it may be liable to
Owner and, as soon as practicable after the amount is determined, tender
payment thereof to Owner; or
2. Deny liability in whole or in part and notify Owner citing specific reasons
therefor.
5. If Surety does not proceed as provided in Paragraph 4 within twenty days
from receipt of the notice described in paragraph 3.1 (whether or not a
conference has been held pursuant to paragraph 3.1), or such longer period
upon which Owner and Surety may agree in writing, Surety shall be deemed to
be in default on this Bond. If the Surety proceeds as provided in Subparagraph
4.4, and Owner refuses the payment tendered or the Surety has denied liability,
in whole or in part, without further notice Owner shall be entitled to enforce any
remedy available to Owner.
6. After Owner has declared a Contractor Default, and if Surety elects to act
under Subparagraph 4.1, 4.2, or 4.3 above, then the responsibilities of Surety to
Bonds 70
183
2013 Pavement Management Program and Prop 1 B Project
Owner shall not be greater than those of Contractor under the Construction
Contract, and the responsibilities of Owner to Surety shall not be greater than
those of the Owner under the Construction Contract. To the limit of the amount
of this Performance Bond, but subject to commitment by Owner of the Balance of
the Agreement Price to mitigation of costs and damages on the Construction
Contract, Surety is obligated without duplication for:
6.1 The responsibilities of Contractor for correction of defective work,
materials and equipment and completion of the Construction Contract;
6.2 Additional legal, design professional, construction management and delay
costs resulting from the Contractors Default, and resulting from the actions or
failure to act of the Surety under Paragraph 4; and
6.3 Liquidated damages, or if no liquidated damages are specified in the
Construction Contract, actual damages caused by delayed performance or non-
performance of Contractor.
7. Surety shall not be liable to Owner or others for obligations of Contractor
+h z+ nre� 1 Inraln +� to +l,a Cr�nc +r1 In +iOn r'`nntranf anti fhn Ralnnnn of fFlc
1 C(L C(1G U111GIC(L o LIIG o"StmiLI 11 WW11 1GVL, ullaa the vuluelvv v1 a1ly
Agreement Price shall not be reduced or set off on account of any such unrelated
obligations. No right of action shall accrue on this Bond to any person or entity
+4.. -.r F4. r. r. r��r r.r i +n 4. r.irn we.nl l +ern n it io rn +rro ear cl lnnot �+nrr
o he LIIC11 OY ne1 01 ILs7 hell 0, eXecu ors, C( m1i 11.7 IGI W 1.7 VI •7UlNGJ OVI O.
8. Surety hereby waives notice of any change, including changes of time, to
the Construction Contract or to related subcontracts, purchase orders and other
obligations.
9. Any proceeding, legal or equitable, under this Bond may be instituted in
any court of competent jurisdiction. The prevailing party in any such action shall
be entitled to recover its attorneys' fees, to be taxed as an item of costs.
10. Notice to Surety, Owner or Contractor shall be mailed or delivered to the
address, or sent via facsimile to the facsimile number, shown on the signature
page.
11. DEFINITIONS
11.1 Balance of the Agreement Price: The total amount payable by Owner to
Contractor under the Construction Contract after all proper adjustments have
been made, including allowance to Contractor of any amounts received or to be
Bonds 71
184
2013 Pavement Management Program and Prop 1 B Project
received by Owner in settlement of insurance or other claims for damages to
which Contractor is entitled, reduced by all valid and proper payments made to or
on behalf of Contractor under the Construction Contract.
11.2 Construction Contract: The agreement between the Owner and the
Contractor identified on the first page of this bond, including all Contract
Documents and changes thereto.
11.3 Contractor Default. Failure of the Contractor, which has neither been
remedied nor waived, to perform or otherwise to comply with the terms of the
Construction Contract.
CONTRACTOR, as Principal SURETY
By:
Its: Its:
Address:
FAX:
Address:
y_►:ii
Note: Signatures of those executing for Surety must be properly acknowledged.
The bond must be accompanied by a power of attorney from the Surety
authorizing its agent to bind it to this bond.
Bonds
185
72
2013 Pavement Management Program and Prop 1 B Project
LABOR AND MATERIALS PAYMENT BOND
KNOW ALL PERSONS BY THESE PRESENTS:
WHEREAS, the City of Saratoga, California (hereinafter referred to as
"Owner") and (hereinafter
referred to as "Contractor"), have entered into a written contract for furnishing of
all labor, materials, equipment, transportation and services for the construction of
the 2013 PAVEMENT MANAGEMENT PROGRAM AND PROP 1B PROJECT
(hereinafter referred to as the "Construction Contract "); and
WHEREAS, Contractor is required by the terms of the Construction
Contract to furnish a bond to secure payment for all work, labor, materials,
equipment or services furnished in connection with the Construction Contract;
NOW, THEREFORE, Contractor, as principal, and
(hereinafter referred to as "Surety'), as surety, are held and firmly bound
unto Claimants, as defined herein, in the penal sum of
Dollars ($ ), lawful money of the United States, for
the payment of which sum well and truly to be made as provided in this Payment
Bond.
1. Contractor and Surety, jointly and severally, bind themselves, their heirs,
executors, administrators, successors and assigns to Owner to pay for work,
labor, materials, equipment, services, or other items fumished for use and
actually used in the performance of the Construction Contract, which is
incorporated herein by reference.
2. With respect to Owner, this obligation shall be null and void if Contractor:
2.1 Promptly makes payment, directly or indirectly, for all sums due
Claimants, and
2.2 Defends, indemnifies and holds Owner harmless from claims, demands,
liens or suits by any person or entity whose claim, demand, lien or suit is for the
payment for work, labor, materials, equipment, services or other items furnished
for use in the performance of the Construction Contract, provided Owner has
promptly notified Contractor and Surety (at the address described in Paragraph
12) of any claims, demands, liens or suits and tendered defense of such claims,
demands, liens or suits to Contractor and Surety.
Bonds 73
186
2013 Pavement Management Program and Prop 1 B Project
3. With respect to Claimants, this obligation shall be null and void if
Contractor promptly makes payment, directly or indirectly, for all sums due.
4. Surety shall have no obligation to Claimants under this Bond until:
4.1 Claimants who are employed by or have a direct contract with Contractor
have given notice to Surety (at the address described below) and sent a copy, or
notice thereof, to Owner, stating that a claim is being made under this Payment
Bond and, with substantial accuracy, the amount of the claim.
4.2 Claimants who do not have a direct contract with the Contractor:
1. Have furnished written notice to Contractor and sent a copy, or notice
thereof, to Owner, as required by and conforming with Civil Code Sections 3252
and 3091; and
.4.3 Not having been paid within thirty (30) days of sending the required notice,
have sent a written notice to Surety (at the address described below) and sent a
copy to the Owner, stating that a claim is being made under this Payment Bond
and enclosing a copy of the previous written notice furnished to Contractor.
5. When the Claimant has satisfied the conditions of Paragraph 4, Surety
shall promptly and at Surety's expense take the following actions:
5.1 Send an answer to the Claimant, with a copy to Owner, within 20 days
after receipt of the claim, stating the amounts that are undisputed and the basis
for challenging any amounts that are disputed.
5.2 Pay or arrange for payment of any undisputed amounts.
6. Surety's total obligation shall not exceed the amount of this Payment
Bond, and the amount of this Payment Bond shall be credited for any payments
made in good faith by Surety.
7. Amounts owed by Owner to Contractor under the Construction Contract
shall be used for the performance of the Construction Contract and to satisfy
claims, if any, under the Performance Bond. By Contractor furnishing and Owner
accepting this Payment Bond, they agree that all funds earned by Contractor in
the performance of the Construction Contract are dedicated to satisfy obligations
Bonds 74
187
2013 Pavement Management Program and Prop 1 B Project
of Contractor and Surety under this Bond, subject to the Owner's priority to use
the funds for the completion of the work or the satisfaction of Owners claims,
including liquidated damages, under the Construction Contract.
A. Surety shall not be liable to Owner, Claimants or others for obligations of
the Contractor that are unrelated to the Construction Contract. Owner shall not
be liable for payment of any costs or expenses of any Claimants under this
Payment Bond, and shall have under this Payment Bond no obligation to make
payments to, give notices on behalf of, or otherwise have any obligation to
Claimants under this Payment Bond.
9. Surety hereby waives notice of any change, including changes of time, to
the Construction Contract or to related subcontracts, purchase orders and other
obligations.
10. No suit or action shall be commenced by a Claimant under this Bond other
LL - _1 _1 .l..i .J. _i'__ TL_ �'[:.��. �.1.. .1. -L :--
tnan in a court oT competent Jurisdiction. i ne prevanirty party in city Such aL;uUt i
shall be entitled to recover its attorneys' fees, to be taxed as costs.
11. Notice to Surety, Owner or Contractor shall be mailed or delivered to the
address shown on the signature page.
12. This Payment Bond has been furnished to comply with Civil Code
Sections 3247 through 3252. Any provision in this Payment Bond conflicting with
those statutory requirements shall be deemed deleted and provisions conforming
to such statutory or other legal requirement shall be deemed incorporated herein.
The intent is that this Payment Bond shall be construed as a statutory bond and
not as a common law bond.
13. Upon request by any person or entity appearing to be a potential
beneficiary of this Payment Bond, the Contractor shall promptly furnish a copy of
this Payment Bond or shall permit a copy to be made.
14. DEFINITIONS
14.1 Claimant: An individual or entity identified in California Civil Code Sections
3181 or 3248.
Bonds 75
188
2013 Pavement Management Program and Prop I B Project
14.2 Construction Contract: The agreement between Owner and Contractor
identified above, including all Contract Documents and changes thereto.
CONTRACTOR, as Principal SURETY
By: By:
Its: Its:
Address:
FAX:
Address:
FAX:
Note:. Signatures of those executing for Surety must be properly acknowledged.
The bond must be accompanied by a power of attorney from the Surety
authorizing its agent to bind it to this bond.
Bonds
:•
76
2013 Pavement Management Program and Prop 1 B Project
CONTRACT FOR AA \GATTUATIAN
2013 PAVEMENT MANAGEMENT PROGRAM AND PROP i R PROJECT
Contract for Construction 77
190
2013 Pavement Management Program and Prop 1 B Project
THIS CONTRACT FOR CONSTRUCTION is made and entered into this 2nd day
of OCTOBER, 2013, by and between the City of Saratoga, a municipal corporation
(herein called CITY) and G. Bortolotto and Company, Inc., a California corporation, a
partnership or an individual (circle one) located at 582 Bractato Road, San Carlos, CA
94070 -6227, herein called Contractor.
RECITALS
A. WHEREAS, the City has caused to be prepared in the manner prescribed by law, plans,
specifications and other contract documents for the public work of construction [insert project name
and contract number] herein described and shown and has approved and adopted the Contract
Documents, including the specifications and plans, and has caused to be published in the manner
and for the time required by law a Notice Inviting Bids for the work described in the Contract
Documents, and
B. WHEREAS, the Contractor in response to the City's Notice has submitted to the City a
sealed bid proposal accompanied by a bid guaranty in an amount not less than ten percent (10 %)
of the amount bid for the construction of all of the proposed work in accordance with the terms of
the Contract Documents, and
C. WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and
declared the bids submitted and as a result has determined and declared the Contractor to be the
lowest responsible bidder and has duly awarded to the Contractor a contract for all of the work and
for the sum or sums named in the bid proposal and in this Contract.
Accordingly, CITY and Contractor agree as follows:
(1) CONTRACT SUM: CITY agrees to pay, and the Contractor agrees to accept, in full
payment for the above work, the sum of Six Hundred and Twenty Five Thousand and
Two Hundred and five Dollars and 83 cents ($625,205.83) to be paid in accordance
with the Contract Documents.
(2) COMPLIANCE WITH LAW: CITY is a public agency. All provisions of law applicable to
public contracts are a part of this contract to the same extent as though set forth herein
and will be complied with by the Contractor.
(3) CONTRACT DOCUMENTS: The following Contract Documents relating to this
Contract for Construction are hereby made a part of and incorporated by
reference into this Contract:
The Notice Inviting Bids
Information for Bidders
Statement of Experience and Qualifications Bid Form
Contract Proposal
Contract for Construction
191
78
2013 Pavement Management Program and Prop 1 B Project
Faithful Performance Bond
Labor and Materials Payment Bond
Contractor's Certificate Regarding Worker's Compensation
Certificate of Insurance and Endorsements,
Affidavit Concerning Conflicts of Interest and Noncompetitive Practices
Fair Employment Practices Certificate
General Conditions, Special Conditions and Attachments thereto,
State of California Department of Transportation Standard Plans and
Specifications, current year
Plans and Specifications prepared by r dated
and supplemental agreements, certifications, and endorsements applicable to
this work, with all modifications incorporated in said documents prior to receipt of
the (nntrart Proposals=
Any work called for in one contract document not mentioned in another is to be
performed and executed the same as if mentioned in all Contract Documents.
This Agreement (including all documents referred to above and incorporated herein)
represents the entire and integrated Agreement between CITY and Contractor for the
Project and supersedes all prior negotiations, representations, or agreements, either
written or oral. This document may be amended only by written instrument, as provided
in the General Conditions.
(4) PROHIBITED INTEREST. Contractor represents that to the best of its knowledge no
director, officer, or employee of CITY has any interest, contractual or non - contractual,
financial or otherwise, in this transaction or in the business of Contractor. If any such
interest comes to the knowledge of Contractor at any time, a full and complete disclosure
of all such information shall be made in writing to CITY, even if such interest would not
be considered a conflict of interest under Article IV Division 4 (commencing with
Section 1090) or Division 4.5 (commencing with Section 3600) of the Government Code
of the State of California. No member, officer, or employee of CITY or of any of its
member jurisdictions during his/her tenure of office, or for one year thereafter, shall have
any interest, direct or indirect, in this Contract or the proceeds therefrom.
(5) NOTICES. Any notices to be given hereunder by either party to the other may be
effected either by personal delivery, fax or mail. Mail shall be sent registered or certified,
postage pre -paid, return receipt requested. Mailed notices shall be addressed to the
parties at the addresses set forth below, but each party may change its address by
written notice in accordance with this paragraph. Notices delivered personally shall be
effective immediately. Notices sent by mail shall be effective one (1) day after mailing.
Contract for Construction 79
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2013 Pavement Management Program and Prop 1 B Project
Notices sent by facsimile shall be effective upon transmission to the number set forth
below.
CITY OF SARATOGA CONTRACTOR
Public Works Director Robert Bortolotto, President
City of Saratoga G. Bortolotto and Company, Inc.
13777 Fruitvale Ave. 582 Bragato Road
Saratoga, CA 95070 San Carlos, CA 94070 -6227
(408) 868 -1239 650- 595 -2591
(6) Warranties. The Contractor hereby warrants and guarantees for one (1) year from and
after the date of completion of the services provided for in this Agreement that said
materials and labor necessary for the 2013 PAVEMENT MANAGEMENT PROGRAM
AND PROP 113 PROJECT shall operate as provided for in the Technical Specifications
and Contract Documents. During the term of this warranty, Contractor shall provide all
materials, parts and labor, at its own expense, which are necessary to repair and/or
correct any and all defects, installation or operational failures in the equipment from any
cause. Notwithstanding the foregoing, Contractor shall not be required to bear the
expense of correction of any failure in the equipment that is caused solely by the
negligence or willful misconduct of City. The warranties of each part or component
supplied are in addition to the warranties required of Contractor in the Contract
Documents.
(7) Waiver. No waiver of any breach of the terms, conditions or covenants of this contract
shall be construed to be a waiver of any succeeding breach of the same or any other
covenants, conditions or terms of this contract. The waiver by any party of a breach of
this Contract shall not constitute a continuing waiver, or a waiver of any subsequent
breach, either of the same of different provision of this Contract.
(8) Time of the Essence. Time is of the essence in this contract.
(9) Controlling Law. This contract and all matters relating to it shall be governed by the
laws of the State of California.
(10) Entire Agreement. It is expressly agreed between CITY and Contractor that this
contract, including the .documents listed in paragraph 3 and incorporated herein,
expresses the complete agreement between the parties and supersedes all prior oral or
written negotiations, agreements and understandings between them regarding the
subject matter hereof. This Agreement may be amended only by written agreement
between the parties as provided in the Contract Documents.
CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY THE
CONTRACTORS' STATE LICENSE BOARD WHICH HAS JURISDICTION TO INVESTIGATE
COMPLAINTS AGAINST CONTRACTORS IF A COMPLAINT REGARDING A PATENT ACT
OR OMISSION IS FILED WITHIN FOUR (4) YEARS OF THE DATE OF THE ALLEGED
VIOLATION. A COMPLAINT REGARDING A LATENT ACT OR OMISSION PERTAINING TO
STRUCTURAL DEFECTS MUST BE FILED WITHIN TEN (10) YEARS OF THE DATE OF THE
ALLEGED VIOLATION. ANY QUESTIONS CONCERNING A CONTRACTOR MAY BE
Contract for Construction
193
o
2013 Pavement Management Program and Prop 1 B Project
REFERRED TO THE REGISTRAR, CONTRACTORS' STATE LICENSE BOARD, P.O. BOX
26000, SACRAMENTO, CALIFORNIA 95826.
Contract for Construction 81
194
2013 Pavement Management Program and Prop 1 B Project
This Agreement is executed by CITY upon approval by the Council at its regular scheduled
meeting of October 2 "d. 2013, and the Contractor has caused this Agreement to be duly
executed.
CITY OF SARATOGA:
BY:
Dave Anderson
City Manager
Date:
ATTEST:
Date:
APPROVED AS TO FORM:
Richard Taylor
City Attorney
CONTRACTOR:
(Contractor Signatures must be Notarized)
BY:
PRINT NAME
TITLE:
Contractor's License No:
License Expiry Date:
Date:
Contract for Construction 82
195
2013 Pavement Management Program and Prop 1 B Project
REQUIRED CERTIFICATIONS
Required Certifications 83
196
2013 Pavement Management Program and Prop 1 B Project
Bidders Checklist
All forms must be properly signed. and .returned with Bid.
Statement of Experience and Qualifications
Bid Form
Bid Surety /
Certificate Regarding Workers Compensation V/
Non Collusion Affidavit e-,�
Proposed Major Material Suppliers
Proposed Subcontractors
Affidavit Concerning Conflicts of Interest and Noncompetitive Practices
Fair Employment Practices Certificate
Contractor's Response Form •."
Certification Concerning Control of Employee of Contractor /
Required Certifications
197
84
i
f
2013 Pavement Management Program and Prop 1B Project
CONTRACTOR'S CERTIFICATE REGARDING WORKER'S COMPENSATION
Contract with the CITY OF SARATOGA, for the construction of:
2013 PAVEMENT MANAGEMENT PROGRAM AND PROP 1B PROJECT
Labor Code Section 3700 provides in relevant part:
"Every employer except the state shall secure the payment of compensation in one or
more of the following ways:
(a) By being insured against liability to pay compensation in one or more insurers, duly
authorized to write compensation insurance in this state.
(b) By securing from the Director of Industrial Relations a certificate of consent to self -
insure either as an individual employer or as one employer in a group of employers,
which may be given upon furnishing proof satisfactory to the Director of Industrial
Relations of ability to self - insure and to pay any compensation that may become due to
his or her employees. If
1 am aware of the provisions of Section 3700 of the Labor Code, which require every
employer to be insured against liability for worker's compensation or to undertake self -
insurance in accordance with the provisions of that code, and I will comply with such
provisions before commencing the performance of the work of this contract.
Dated: , 20
(Contractor) G • Bortolotto & Co., Inc.
By
President
(Official Title)
(SEAL)
Note: Labor Code Section 1861, provides that the above certificate must be signed and
filed by the Contractor with CITY prior to performing any work under this contract.
(Contractor Signatures must be Notarized)
Required Certifications 85
198
State of California
County of San Mateo
On September 3, 2093
ACKNOWLEDGMENT
before me, Deborah M. Knipp, Notary Public
(insert name and title of the officer)
personally appeared Robert Bortolotto
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument and acknowledged to me that he /she /they executed the same in
his/her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal. DEBORAH M. KNIPP
COMM. #1979771 z
Notary Public • California o
OMI Sa n Mateo CounEy
Comm. Expires May 26, 2016
Signature � (Seal)
199
2013 Pavement Management Program and Prop 1 B Project
NONCOLLUSION AFFIDAVIT
State of California
County of San Mat_,. ss.
Robert Bortolotto , being first duly sworn, deposes and says that
he or she is P- ,e,, -idm fititle] - of G. Bortolotbo & Co., Inc. , the party
making the foregoing bid, that the bid is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation;
that the bid is genuine and not collusive or sham; that the bidder has not directly or
indirectly induced or solicited any other bidder to put in a false or sham bid, and has not
directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone
else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has
not in any manner, directly or indirectly, sought by. agreement, communication, or
conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other bidder, or to
secure any advantage against the public body awarding the contract of anyone
interested in the proposed contract; that all statements contained in the bid are true;
and, further, that the bidder has not, directly or indirectly, submitted his or her bid price
or any breakdown thereof, or the contents thereof, or divulged information or data
relative thereto, or paid, and will not pay, any fee to any corporation, partnership,
company, association, organization, bid depository, or to any member or agent thereof
to effectuate a collusive or sham bid.
Bidder's Name: Inc.
Robert Bortolotto
Required Certifications
200
Date: Sept. 10, 2013
FIN.
2013 Pavement Management Program and Prop 1 B Project
PROPOSED MAJOR MATERIAL SUPPLIERS
The bidder is required to furnish the following information on major materials and
manufacturers. No changes will be allowed in materials or manufacturers without the
prior approval of CITY.
1. Ir4,v A- p— c-V\ spt p �V se,
z. �ed � rnrf�h�AU�t SArJ TOSeJ
3.
4.
5.
7.
Signature of Bidder
Sept. 10, 2013 Date
Required Certifications 87
201
2013 Pavement Management Program and Prop 1 B Project
PROPOSED SUBCONTRACTORS
Pursuant to the Subletting and Subcontracting Fair Practices Act (Public Contract Code
Sections 4100 et seq.), the following list gives the name, business address, and portion
of work (description of work to be done) for each subcontractor who will perform work or
labor or render service to the prime contractor in or about the construction of the work or
improvements, or a subcontractor licensed by the State of California who, under
subcontract to the prime contractor, specifically fabricates and installs a portion of the
work or Improvement according to detailed drawings contained in the plans and
specifications, in an amount in excess of one -half of one percent of the prime
contractor's total bid or, in the case of bids or offers for the construction of streets or
highways, including bridges, in excess of one -half of one percent of the prime
contractor's total bid or ten thousand dollars ($10,000), whichever is greater. Additional
supporting data may be attached to this page. Each page shall be sequentially
numbered, headed "Proposed Subcontractors" and shall be signed.
NAME BUSINESS DESCRIPTION AND % OF
ADDRESS COST OF WORK WORK
yr
ice- �_
�o� �1�C°�`pP �� _ ��� the �,� ��Y o�ti��s�.�►c. �,� q 6 �
After the award of contract, substitutions of the above - listed proposed subcontractors
may only be made with the prior approval of CITY in accordance with Public Contract
Code Section 4104.
Sept. 10, 2013
Date
Required Certifications 88
202
2013 Pavement Management Program and Prop 1 B Project
AFFIDAVIT CONCERNING CONFLICTS OF INTEREST AND
NONCOMPETITIVE PRACTICES
t
State of California ss
County of San Mateo
A. Conflict of Interest. That the Contractor by entering into this contract with CITY to perform
or provide work, services or materials to CITY has thereby covenanted, and by this affidavit
does again covenant and assure that it has no direct or indirect pecuniary or proprietary
interest, and that it shall not acquire any such interest, which conflicts in any manner or
degree with the services required to be performed under this contract and that it shall not
employ any person or agent having any such interest. In the event that the Contractor or its
agents, employees or representative hereafter acquires such a conflict of interest, it shall
immediately disclose such interest to CITY and take action immediately to eliminate the
conflict or to withdraw from this contract, as CITY may require.
B. Contingent Fees and Gratuities. That the Contractor, by entering into this Contract with
CITY to perform or provide services or material for CITY has thereby covenanted, and by
this affidavit does again covenant and assure:
1. That no person or selling agency except bona fide employees or designated agents or
representative of the Contractor has been employed or retained to solicit or secure this
contract with an agreement or understanding that a commission, percentage, brokerage
or contingent fee would be paid; and
2. That no gratuities, in the form of entertainment, gifts ,or other, were offered or given by
the Contractor or any of its agents, employees or representatives, to any official,
member or employee of CITY or other governmental agency with a view toward securing
this contract or securing favorable treatment with respect to the awarding or amending,
or the making of any determination with respect to the performance of this contract.
3. That no contracts of communication or lobbying efforts were made by Contractor, its
agents or officer with any member of the Council, any board or commission, or the staff
of the City of Saratoga with regard to this process.
Corn any Name G. Bortolotto & Co. Inc
B
Required Certifications gg
203
2013 Pavement Management Program and Prop 1 B Project
Subscribed and Sworn to before me
This day of , 20_
Notary Public in and for State of
residing at
Required Certifications
Title
204
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2013 Pavement Management Program and Prop 1 B Project
FAIR EMPLOYMENT PRACTICES CERTIFICATE
In connection with the performance of work under this contract, the Contractor agrees as
follows:
1. The Contractor will not willfully discriminate against any employee or applicant for
employment because of race, color, religious creed, ancestry, national origin, age, sex, sexual
orientation, physical disability, mental disabilities, marital status, or medical condition as defined
in Government Code Section 12926. The Contractor will take affirmative action to ensure that
applicants are employed, and that employees are treated during employment, without regard to
their race, color, religious creed, ancestry, national origin, age, sex, sexual orientation, physical
disability, mental disability, marital status, or medical condition as defined in Government Code
§12926. Such action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this Fair Employment Practices section.
2. The Contractor will send to each labor union or representative of worker with which it
has a collective bargaining agreement or other contract or understanding, a notice, advising the
said labor union or worker's representative of the Contractor's commitments under this section;
and the Contractor shall post copies of the notice in conspicuous places available to employees
and applicants for employment.
3. The Contractor will permit access to its records of employment, employment
advertisements, application forms, and other pertinent data and records by the Fair Employment
Practices Commission, CITY or any other appropriate agency of the State of California
designated by CITY, for the purposes of investigation to ascertain compliance with the Fair
Employment Practices section of this contract.
4. A finding of willful violation of the Fair Employment Practices section of this contract or of
the Fair Employment Practices Act shall be regarded by CITY as a basis for determining the
Contractor to be not a "responsible Contractor' as to future contracts for which such Contractor
may submit bids, for revoking the Contractor's pre - qualification rating, if any, and for refusing to
establish, re- establish or renew a pre - qualification rating for the Contractor.
CITY shall deem a finding of willful violation of the Fair Employment Practices Act to
have occurred upon receipt of written notice from the Fair Employment Practices Commission
that it has investigated and determined that the Contractor has violated the Fair Employment
Practices Act and has issued an order under Government Code §12970 or obtained a court
order under Government Code §12973.
Upon receipt of such written notice from the Fair Employment Practices Commission,
CITY shall notify the Contractor that unless it demonstrates to the satisfaction of CITY within a
stated period that the violation has been corrected, the Contractor's pre - qualification rating will
be revoked at the expiration of such period.
5. The Contractor agrees that should CITY determine that the Contractor has not complied
with the Fair Employment Practices section of this contract, then pursuant to Labor Code
Sections 1735 and 1775, the Contractor shall, as a penalty to CITY, forfeit, for each calendar
Required Certifications 91
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2013 Pavement Management Program and Prop 1 B Project
day, or portion thereof, for each person who was denied employment as a result of such
noncompliance, the penalties provided in the labor code for violation of prevailing wage rates.
Such monies may be recovered from the Contractor. CITY may deduct any such damages from
any monies due the Contractor.
6. Nothing contained in this Fair Employment Practices section shall be construed in any
manner of fashion so as to prevent CITY from pursuing any other remedies -that may be
available at law.
7. Prior to award of the contract, the Contractor shall certify to CITY that it has or will meet
the following standards for affirmative compliance, which shall be evaluated in each case by
CITY:
a. The Contractor shall provide evidence, as required by CITY, that it has notified all
supervisors, foremen and other personnel officers, in writing, of the content of the anti-
discrimination clause and their responsibilities under it.
b. The Contractor shall provide evidence, as required by CITY, that it has notified all
sources of employee referral (including unions, employment agencies, advertisements,
and the Department of Employment) of the content of the anti - discrimination clause.
C. The Contractor shall file a basic compliance report as required by CITY. Willfully
false statements made in such reports shall be punishable as provided by law. The
compliance report shall also spell out the sources of the work force and who has the
responsibility for determining whom to hire, or whether or not to hire.
d. Personally, or through its representatives, the Contractor shall, through
negotiations with the unions with whom it has agreements, attempt to develop an
agreement which will:
(1) Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and
training.
(2) Otherwise implement an affirmative anti- discrimination program in terms of the
unions' specific areas of skill and geography, to the end that qualified minority
workers will be available and given an equal opportunity for employment.
e. The Contractor shall notify CITY of opposition to the anti - discrimination clause by
individuals, firms or organizations during the period of its pre - qualification.
8. The Contractor will include the provisions of the foregoing Paragraphs 1 through 7 in
every first -tier subcontract so that such provisions will be binding upon each subconsultant.
9. Statements and Payrolls. The Contractor shall maintain its records in conformance with
the requirements in the Specifications and the following special provisions:
a. The submission by the Contractor of payrolls, or copies thereof, to the awarding
body, is required within two weeks of closing each pay period. Each contractor and
subcontractor shall preserve their weekly payroll records for a period of three (3) years
from the date of completion of the contract.
Required Certifications
206
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2013 Pavement Management Program and Prop I B Project
b. The payroll records shall contain the name, address and social security number
of each employee, his/her correct classification, rate of pay, daily and weekly number of
hours worked, itemized deductions made, and actual wages paid.
C. The Contractor shall make its payroll records available at the project site for
inspection by CITY and shall permit CITY to interview employees during working hours
on the job.
The following certification is to be executed by every Contractor and enclosed and
forwarded in a sealed envelope containing the bid. The person signing the certification
shall state his/her address and official capacity.
Required Certifications 93
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2013 Pavement Management Program and Prop 1 B Project
FAIR EMPLOYMENT PRACTICE CERTIFICATION
The undersigned, in submitting a bid for performing the following work by contract, hereby
certifies that the Contractor will meet the above standards of affirmative compliance with the
Fair Employment Practices Act.
G. Bortolotto & Co., Inc.
PROPOSING COMPANY
TURE
Robert Bortolotto
(Type) NAME OF SIGNER
President
(Type) TITLE
582 Bragato Road
(Type) NUMBER AND STREET
_ San Carlos, Ca. 94070 =6227
(Type) CITY STATE ZIP CODE
(650) 595 -2591
(Type)TELEPHONE
Required Certifications
No
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2013 Pavement Management program and Prop 113 project
CONTRACTORS RESPONSE FORM
Contractors Declarations and Statement of Understanding
The undersigned (hereinafter called the "Contractor") declares that he/she
has read the Notice Inviting Bids and has authority to submit the following.
The Contractor understands that, in addition to this Response Form, the
Information for Bidders and Contractors supporting documents constitute
parts of the contract and are incorporated herein by reference.
Contractor acknowledges that Addenda numbers
through have been delivered and have been taken Into
account as part of the Agreement, and that all addenda issued are
hereby made part of the Agreement.
Contractor hereby designates Robert Bortolotto as the
person to contact for additional information. (Telephone No:
(650) .222 --9745 Fax No: _ (650) 595 -0718 e-mail
Address: gbort @pacbell.net
internal Revenue .service (IRS) Reporting Requirements
Check one: 14 Corporation; ❑ Partnership; ❑ Sole Proprietor, ❑ Other:
Identify State of Incorporation:
California
Provide one
Federal Tax Number 94- 2712069
Social Security Number
What is the official name registered with the IRS for this number
G. Bortolotto & Co., Inc.
Firm Name: r_ Bnrtn1 nttn & Co, ,mac__,._
Address: 582 Bragato Road
City, State, Zip San Carlos, Ca. 94070 -6227
Phone Number ( 650) 595 -2591
Authorized Signatur
Required Certifications 95
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2013 Pavement Management Program and Prop 1 B Project
CITY OF SARATOGA
A CERTIFICATION CONCERNING CONTROL OF EMPLOYEES
OF CONTRACTOR
The Contractor, by entering into this Agreement with CITY to perform or provide work, services
or materials to CITY, does hereby certify and assure that in performing the services under this
Agreement, the Contractor shall act as an independent Contractor and shall have full control of
the work and Contractor's employees. Contractor and its employees in no circumstances
whatsoever shall imply or be deemed an agent(s) or employee(s) of CITY. Contractor's
employees in no circumstances shall be entitled to part of any pension plan, insurance, bonus
or any similar benefits which CITY provides its own employees.
Any infraction of this Certification shall be cause for termination of this Agreement.
Signed
Authorized Representative of Bidder Robert Bortolo.tto
Title
President
Date Sept ember"J0, 2013
Required Certifications
210
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2013 Pavement Management Program and Prop 1B Project
TECHNICAL SPECIFICATIONS
City Of Saratoga General Construction Specifications 97
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2013 Pavement Management Program and Prop 1 B Project
TECHNICAL SPECIFICATIONS
2013 Pavement Management Program and Prop 1B Pro1'ect
List of Specifications Included:
SECTION 15 TRAFFIC STRIPES, PARKING STALLS AND PAVEMENT MARKINGS
SECTION 01170 ACCIDENT PREVENTION
SECTION 01200 PROJECT MEETINGS
SECTION 01300 SUBMITTALS
SECTION 01530 TRAFFIC CONTROUBARRIERS
SECTION 01560
TEMPORARY CONTROLS
SECTION 01700
PROJECT CLOSE OUT
SECTION 02050
REMOVAL OF PAVEMENTS AND CONCRETE SLABS
SECTION 02115
CLEARING AND GRUBBING
SECTION 02200 EARTHWORK
SECTION 02210 EXCAVATION, EMBANKMENT AND COMPACTION
SECTION 02232 AGGREGATE BASE COURSE
SECTION 02510 WEDGE GRINDICUT CONFORM
SECTION 02511 HOT -MIXED ASPHALT PAVING
SECTION 02515
WALKS, CURBS, RAMPS AND GUTTERS
SECTION 03100
CONCRETE FORMWORK
SECTION 03250
CONCRETE ACCESSORIES
111 -12 TYPE If MICRO- SURFACING
CITY OF SARATOGA DETAILS GENERAL CONSTRUCTION SPECIFICATIONS
City Of Saratoga General Construction Specifications 98
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2013 Pavement Management Program and Prop 1 B Project
SECTION 15 TRAFFIC STRIPES, PARKING STALLS AND PAVEMENT MARKINGS
PART 1: GENERAL
1.1 DESCRIPTION: The work of this section consist of installing traffic stripes,
parking stalls and pavement markings.
A. Cleaning: Sweep and clean surface to eliminate loose material and dust.
E. Remove existing parking stall painting by sand blasting.
C. Striping: Thermoplastic and Paint Type, per Section 84 of the Caltrans Standard
Specifications for Construction of Local Streets and Roads, May 2006 Edition
D. Do not apply traffic and lane marking paint until layout and placement have been
verified with Engineer.
E. Apply paint with mechanical equipment to produce uniform straight edges. Apply at
manufacturer's recommended rates to provide minimum 12 to 15 mils dry thickness.
11SP white rninr for normal strining unless otherwise noted. Use blue color at
handicap facilities.
ENDO F SECTION 15
City Of Saratoga General Construction Specifications 99
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2013 Pavement Management Program and Prop 1 B Project
SECTION 01170 ACCIDENT PREVENTION
PART 1: GENERAL
1.1 DESCRIPTION: The work of this section consist of establishing an effective accident
prevention program and providing a safe environment for all the public and workers within the
construction zone.
1.2 SUBMITTALS:
A. Accident Prevention Program: Before on -site work begins, submit for review and
comment an accident prevention program. The Engineer will review the proposed
program for compliance with OSHA and project requirements. If the program
requires any revisions or corrections, the Contractor shall resubmit the program
within 10 days. No progress payments will be processed until the program is
approved. The program shall include:
1. Name of responsible supervisor to carry out the program.
2. Weekly and monthly safety meetings.
3. First aid procedures
4. Outline of each phase of the work, the hazards associated with each major
phase, and the methods proposed to ensure property protection and safety of the
public, and Contractor's employees. Identify the work included under each phase
by reference to specification section or division numbers
5. Training, both initial and continuing.
6. Planning for possible emergency situations, such as floods, fires, cave -ins,
slides, explosions, power outages, and wind storms. Such planning shall take
into consideration the nature of construction, site conditions, and degree of
exposure of persons and property.
7. Housekeeping
8. Fire Protection
B Certificates: Certify that all mechanical equipment has been inspected and meets
OSHA requirements.
C. Submit a copy of test reports, as required by OSHA, for personnel working with
hazardous materials.
City Of Saratoga General Construction Specifications
214
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2013 Pavement Management Program and Prop 1 S Project
D. Submit a report of safety meetings and of inspections.
E. Upon request, submit proof of employees' qualifications to perform assigned duties
in a safe manner.
F. Confined Space Training Certification
1.3 QUALITY ASSURANCE:
A. Clauses entitled "Accident Prevention" and "Permits and Responsibilities" of the
General Provisions. In case of conflicts between Federal, state, and local safety and
health requiremonts, thG most stringent shall apply. Equipment or tools not meeting
OSHA requirements will not be allowed on the project sites. Failure to comply with
the requirements of this section and related sections may result in suspension of
work.
D. Qualification of Employees:
1 Fnciira that emninvaac ara nhvcirn11v qualified to perform their ;;q inned duties in
a safe manner.
c. DO not allow employees to work whose ability or alertness Is Impaired because of
drugs, fatigue, illness, intoxication, or other conditions that may expose
themselves or others to injury.
3. Operators of vehicles, mobile equipment, hoisting equipment, and hazardous
plant equipment shall be able to understand signs, signals, and operating
instructions, and be capable of operating such equipment. Provide operating
instructions for all equipment. Newly hired operators shall be individually tested
by an experienced operator or supervisor to determine if they are capable of
safely operating equipment.
1.4 ACCIDENT REPORTING:
A. Reportable Accidents: A reportable accident is defined as death, occupational
disease, traumatic injury to employees or the public, property damage by accident in
excess of $100, and fires. Notify the City and appropriate regulatory agencies within
24 hours of the reportable accident.
B. All other Accidents: The Contractor shall report all other accidents to the City and
appropriate regulatory agencies as soon as possible and assist the City and other
officials as required in the investigation of the accident.
City Of Saratoga General Construction Specifications 101
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2013 Pavement Management Program and Prop 1 B Project
PART 2: PRODUCTS
2.1 FIRST AID FACILITIES: Provide adequate facilities for the number of employees and
the type of construction at the site.
2.2 PERSONNEL PROTECTIVE EQUIPMENT: Meet requirements of NIOSH and MSHA,
where applicable, as well as ANSI.
2.3 BARRIERS: Section 01530.
PART 3: EXECUTION
3.1 EMERGENCY INSTRUCTIONS: Post telephone numbers and reporting instructions for
ambulance, physician, hospital, fire department, and police in conspicuous locations at
the work site.
3.2 ESCAPE ROUTES: Provide and maintain adequate escape routes at all times in
accordance with the Life Safety Code (NFPA 101 -85). No corridor, aisle, stairway, door,
or exit shall be obstructed or used in a manner that interfered with escape routes.
3.3 PROTECTIVE EQUIPMENT:
A. Inspect personal protective equipment daily and maintain in a serviceable condition.
Clean, sanitize, and repair, as appropriate, personal items before issuing them to
another individual.
B. Inspect and maintain other protective equipment and devices before use and on a
periodic basis to ensure safe operation.
3.4 SAFETY MEETINGS:
A. As a minimum, conduct weekly 15- minute "toolbox" safety meetings. These
meetings shall be conducted by a foreman and attended by all construction
personnel at the worksite.
B. Conduct monthly safety meetings for all levels of supervision. Notify the Contracting
Officer so that he may attend. These meetings shall be used to review the
effectiveness of the Contractor's safety effort, to resolve current health and safety
problems, to provide a forum for planning safe construction activities, and for
updating the accident prevention program. The Contracting Officer will enter the
results of the meetings into his daily log.
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3.5 HARD HATS AND PROTECTIVE EQUIPMENT AREAS:
A. A hard hat areas shall be designated and posted by the Contractor in a manner
satisfactory to the City.
B. It is the Contractor's responsibility to require all those working on or visiting the site
to wear hard hats and other necessary protective equipment at all times. As a
minimum, provide six hard hats for use by visitors. Change liners before reissuing
hats.
C. The contractor shall provide barricades and warning signs, or other warning devices
as necessary prevent unauthorized access into the construction work area.
3.6 TRAINING:
A. First Aid: Provide adequate training to ensure prompt and efficient first aid.
B. Hazardous Material: Train and instruct each employee exposed to hazardous
material in safe and approved methods of handling and storage. Hazardous
materials are defined as axnlnsive, flammable; poisonous, corrosive; oxidizing,
irritating, or otherwise harmful substances that could cause death or injury.
C. OSHA Confined Space Training: The Contractor shall be required to submit their
written policy for confined space entry. The policy shall include a copy of the permit
used by the Contractor and identification of their safety /confined space entry
equipment
END OF SECTION 01170
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SECTION 01200 PROJECT MEETINGS
PART 1: GENERAL
1.1 PRECONSTRUCTION CONFERENCE: Before start of construction, the Contractor shall
arrange an on -site pre - construction meeting with City of Saratoga.
1.2 PROGRESS MEETINGS:
A. The City will require, as a minimum, the Contractor to conduit weekly meetings with
appropriate subcontractors, utility companies as required, and the Engineer and
staff. The city reserves the right to require progress meeting on a more frequent
basis during crucial periods of the project which require extra coordination efforts.
B. The Contractor shall be required to update his project schedule prior to the weekly
progress meetings. The schedule shall include, as a minimum, activity ID numbers,
task descriptions, task duration's, start and finish dates, identification of Critical Path
tasks, % complete for each activity, total estimated cost for each activity, and float
or slack time. The Contractor shall provide ten copies to the City prior to the Status
meeting.
C. The Engineer will take meeting minutes for each meeting and assign actions
accordingly. Meeting minutes will include action assignments to specific personnel
and a completion date.
PART 2: PRODUCTS Not used.
PART 3: EXECUTION Not used.
END OF SECTION 01200
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SECTION 01300 SUBMITTALS
PART 1: GENERAL
1.1 DESCRIPTION: The work of this section consists of submittal requirements before and
during construction.
1.2 RELATED REQUIREMENTS: Closeout submittals - Section 01700.
1.3 SCHEDULES: As soon as possible after Notice of Award and before beginning any
work, submit Progress Schedule and Schedule of Values as a package. The City will
review the Progress Schedule and the Schedule of Values for format and content.
A. Progress Schedule: Submit to the Engineer for approval, four copies of a Critical
Path Method Progress Schedule (normally in bar chart form) showing estimated
starting and completion dates for each part of the work. The Critical Path method
schedule shall be prepared using computer scheduling programs such as Primavera,
Microsoft Project, Suretrak, P3, or others. The progress payment will not be
approved by the City until an acceptable, up to date progress schedule is provided to
the Engineer. The purpose of the schedule will be to assure adequate planning and
execution of the work by the Contractor; to assure coordination of the work of the
various subcontractors and utility companies; to assist the contractor, City and
Engineer in monitoring the progress of the ;Mork and evaluating rmmnosert changes to
the contract and schedule; to assist the Engineer, City, and Contractor in the
preparation and evaluation of the Contractor's monthly progress payments; and to
alert the City as to the proposed closure of streets and other public facilities.
B. Schedule of Values: Submit a schedule values for the dollar values based on the
Contract Bid Schedule including all bid items, and for the work activities identified in
the project schedule. Break down into component parts each bid item involving a
series of operations for which progress payments may be requested. The total costs
for the component parts shall equal the bid amount for that item, and the total cost of
all items shall equal the contract sum. The City may request additional tasks be
identified in the schedule of values or data to verify accuracy of dollar values. The
Schedule of Values will form the basis for progress payments as provided for in the
General Provisions.
1.4 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES:
A. General Procedures:
1. As specified in the individual sections, forward submittals to the City at least 15
days before need for review. Unless a different number is specified, submit five
copies of each shop drawing, three specimens of each sample, and five copies of
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all other submittals requested, all of which will be retained by the City. Submit
any additional copies that are to be returned.
2. Coordinate all submittals and review them for legibility, accuracy, completeness,
and compliance with contract requirements. Forward submittals that are related
to or affect one another as a package to facilitate coordinated review.
3. Submittals will not be accepted for review if they are not on the correct form, an
incorrect amount of submittals are submitted, the transmittal form is incorrectly
filled out, submittals are not coordinated, or submittals do not show evidence of
Contractor's approval.
4. The City reserves the right to require submittals in addition to those called for in
individual sections.
B. Specific Procedures:
1. Shop Drawings: Identify each copy of shop drawings with contract drawing
number in lower right hand corner.
2. Samples: Samples shall be large enough to illustrate clearly the functional
characteristics and full range of color, texture, or pattern.
3. - Manufacturers' Literature: Submit only pertinent pages; mark each copy of
standard printed data to identify products referenced in specification section.
C. The City's Review:
1. After approving submittals, The City will return Contractor's copies.
2. If submittals are not approved, The City will return all copies to Contractor with
reasons for rejection. Resubmit, identifying changes.
3. Any work done before approval shall be at Contractor's own risk.
1.5 APPROVED EQUALS:
A. For each item proposed as an "approved equal," submit a separate request. With
each request submit supporting data, including:
1. Drawings and samples as appropriate.
2. Comparison of the qualities of the proposed item with that specified.
3. Changes required in other elements of the work because of the substitution.
4. Name, address, and telephone number of vendor.
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5. Manufacturer's literature regarding installation, operation, and maintenance,
including schematics for electrical and hydraulic systems, lubrication
requirements, and parts list. Describe availability of maintenance service, and
state source of replacement materials.
B. A request for approval constitutes a representation that Contractor:
1. Has investigated the proposed item and determined that it is equal or superior in
all respects to that specified.
2. Will provide the same warranties for the proposed item as for the item specified.
3. Has determined that the proposed item is compatible with interfacing items.
4. Will coordinate the installation of an approved item and make all changes
required in other elements of the work because of the substitution.
5. Waives all claims for additional expenses that may be incurred as a result of the
ci Ehctih Minn
C. The Engineer has the final determination as to whether the proposed substitute
product Is equal. If the determination is made the product is not equal, the contractor
shall be required to provide a product which meets the specifications.
1.6 MANUFACTURER'S INSTALLATION INSTRUCTIONS: When contract documents
require compliance with manufacturer's printed instructions, provide one complete set of
instructions for The City and keep another complete set of instructions at the project site
until substantial completion.
1.7 MATERIAL SUBMITTAL LIST- The names of the manufactures /producers of the
materials proposed by the Contractor for use under this contract shall be submitted to
the Engineer, for review, within (30) calendar days after the award of the contract prior to
beginning work. The manufacture's producers specifications and or certificates of
compliance shall be submitted for all applicable products on the list.
ITEM DESCRIPTION
• Construction Schedule
• Material Submittal List
• Site Inspection photo /pictures
• Notices to Residents, Businesses and Schools
• Traffic Control Plan
• Class 2 Aggregate Base (recycle rock will not be accepted)
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Asphalt Concrete (Caltrans) Type B Medium 112 & 314 inch maximum aggregate size,
medium graded (recycle asphalt product RAP will not be accepted)
Class B Portland Cement Concrete (5 sack mix with 1 pint lampblack /cubic yard)
Truncated Domes for Wheelchair Ramp (Color Armor Title Dark Grey Federal Color No.
36118)
END OF SECTION 01300
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SECTION 01530 TRAFFIC CONTROL/BARRIERS
PART 1: GENERAL
1.1 DESCRIPTION: The work of this section consists of furnishing, installing, and
maintaining barriers to protect existing facilities and the public from construction
operations. Per Section 7 -1.08, "Public Convenience," and 7 -1.09, "Public Safety', of
the Caltrans Standard Specifications for Construction of Local Streets and Roads, May
2006 Edition Caltrans, set forth the Contractor's responsibilities for public convenience
and public safety.
1.2 SUBMITTALS
A. A copy of the Traffic Control Supervisor's Certification
B. Traffic Control Plan
PART 2: PRODUCTS
2.1. GENERAL; Material may be new or usP.d; but shall be suitable for intended purpose.
Fences and barriers shall be structurally adequate and neat in appearance.
2.2. FENCING: % Chair• link, 2 -inch mesh, minimum height, 6 feet.
2.3. BARRICADES AND SIGNS: ANSI D6.1 -78, "Manual on Uniform Traffic Control
Devices" (MUTCD), Part VI.
2.4. LUMBER: Free of nails, large knot holes and splinters.
2.5. BARRIER TAPE: Banner Guard, imprinted with "CAUTION: CONSTRUCTION
AREA ", or approved equal.
2.6. FLASHING ARROW SIGNS: Per section 12 -3.03 of the Caltrans Standard
Specifications for Construction of Local Streets and Roads, May 2006 Edition Caltrans.
Provide electric arrow board(s) for lane reduction.
2.7. SIGNS: Overhead Lines Above
PART 3: EXECUTION
3.1 GENERAL
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A. The Contractor shall provide all barricades, flagmen, control devices, etc.
necessary to control traffic and protect areas under construction. All traffic
control procedures, signing, lighting, barricading, etc., shall conform to the latest
edition of the Manual of Uniform Traffic Control Devises.
B. The Contractor shall submit to the City for approval, a Traffic Control Plan (TCP)
prepared by a Certified Traffic Control Supervisor. No demolition or construction
activities may commence until the TCP has been approved.
C. The Traffic Control Supervisor shall be certified as a Worksite Traffic Supervisor
by the American Traffic Safety Services Association (ATSSA).
D. All barricading and signage shall be left in place until the work has been
constructed, inspected and approved by the City.
E. The Contractor shall provide the name, address, and phone number of his
representative who may be reached at any time during the life of the project
regarding repairs, detours, barricading, etc. This information shall be furnished in
writing to the City, Fire Department, and Police Department.
F. The Contractor shall be responsible for informing the public of the traffic
conditions existing within the construction area at all times by placement of
appropriate warning and advisory signs. The Contractor shall provide and
maintain all traffic control and safety items. The Contractor assumes sole and
complete responsibility for the job and site conditions including safety of all
persons and property, from start until final acceptance of construction of
construction. This requirement shall apply continuously twenty -four (24)
hours /day and shall be limited to normal work hours.
G. Notify the police and fire department 24 hours prior to any road closure.
3.2 PROTECTION OF PUBLIC:
A. Fence, barricade, or otherwise block off the immediate work area to prevent
unauthorized entry to the work area.
B. Erect and maintain barricades, lights, danger signals, and warning signs in
accordance with ANSI D6.1 -78.
C. Illuminate barricades and obstructions at night; keep safety lights burning from
sunset to sunrise.
D. Adequately barricade and post open cuts in or adjacent to thoroughfares.
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E. Protect pedestrian traffic by guardrails or fences.
F. When pedestrian traffic is detoured into a roadway, provide temporary walkways
with any necessary protection at ends and overhead. For walkways, use lumber
running parallel to direction of traffic movement and provide ramps at changes of
elevation.
G. Cover pipes, hoses, and power lines crossing sidewalks and walkways with
troughs using beveled edge boards.
H. Erect and maintain sufficient detour signs at road closures and along detour
routes.
3.3 BARRIER TAPE: Install where directed by the City. Keep a minimum of two rolls on
site at all times.
3.4 REMOVAL_: Completely remove barriers no longer needed and when approved
by the City.
END OF SECTION 1530
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SECTION 01560 TEMPORARY CONTROLS
PART 1: GENERAL
1.1 DESCRIPTION: The work of this section consists of providing temporary controls
and disposal of construction wastes and debris. The Contractor shall pay for all disposal
costs unless otherwise indicated in the Contract Documents.
1.2 SUBMITTALS:
A. Location and Operator of the Contractor's Solid Waste Disposal Facility to be
utilized for construction all materials disposed of off the project site.
PART 2: PRODUCTS Not used.
PART 3: EXECUTION
3.1 HOUSEKEEPING:
A. Keep project neat, orderly, and in a safe condition at all times.
B. Provide enough refuse containers for collecting constructio n
containers shall be emptied as required to maintain a
environment.
C. Wet down dry materials and rubbish to prevent blowing dust.
D. Keep volatile wastes in covered containers.
E. Utilize or remove excavated material as soon as possible.
3.2 DISPOSAL:
debris. Refuge
neat and orderly
Soil Evaluation: All soil materials excavated within the project area will be evaluated upon
removal. Soil materials will be visually screened for debris and staining by the Engineer. The
Contractor shall separate out all trash and debris for soils to be reused onsite.
All trash and debris encountered during excavation shall be stored separately or disposed of at
a lawfully permitted landfill facility.
Unless otherwise specified, all removed materials becomes the property of the Contractor and
shall be properly disposed of offsite. Immediately remove hazardous rubbish from project site.
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Place other construction debris in refuse containers at least daily. Dispose of refuse at least
weekly, in a legal manner, at approved public or private dumping areas.
3.3 ITEMS IDENTIFIED TO BE REMOVED OR SALVAGED
A. All items identified to be removed or salvaged shall be removed in a manner to
minimize damage to the item to be salvaged.
3.4 AIR AND WATER POLLUTION CONTROL:
3 Take all necessary reasonable measures to reduce air and water pollution by any
material or equipment used during construction.
4 To control erosion during and after project implementation, the contractor shall
implement a Stormwater Pollution Prvention Plan (SWPPP) with appropriate Best
Management practices (BMPs), in accordance with San Francisco Bay Regional
Water Quality Board (RWQCB) guidelines
6 Do not dispose of any volatile wastes or oils in storm or sanitary drains.
6 Do not allow waste materials to be washed into streams or bodies of water.
7 Sod or seed slopes, as specified in Section 02060, as soon as possible to
prevent erosion. If it is impossible to prevent erosion, the City may require
construction of sedimentation basins to prevent water pollution.
S The Contractor shall comply with all of the State of California Construction De-
watering Permit requirements.
3.6 DUST PREVENTION
A. During the construction and until final acceptance by the City, the Contractor
shall be responsible for controlling dust emissions in the construction area.
B. No earthwork activities shall be performed when the sustained wind speed
exceeds thirty (30) miles per hour.
C. Ali fill areas shall be compacted on a daily basis as required in the project.
D. Any mud or dirt carried out onto paved surfaces shall be cleaned up in a daily
basis.
E. The Contractor shall promptly comply will all directives from the City relating to
dust control. If the Contractor fails to comply or provide adequate means to
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control dust, a stop work order will be \issued until the problems have been
corrected.
END OF SECTION 01560
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SECTION 01700 PROJECT CLOSE OUT
PART 1: GENERAL
1.1 DESCRIPTION: The work of this section consist of final cleanup, closeout
submittals, and final inspection procedures.
1.2 SUBMITTALS
A. As specified in this section.
PART 2: PRODUCTS = Not Used
PART 3: EXECUTION
3.1 POSTED OPERATING INSTRUCTIONS: As specified in the individual sections.
Furnish operating instructions attached to or posted adjacent to equipment. Include
wiring diagrams, control diagrams, control sequence, start-up, adjustment, operation,
h thrinn irm ghi a- rjnwn� safety precautions, prnradi irPs in the Pvent of eminment failure-
.
other items of instruction recommended by the manufacturer.
3.2 CLEANING: Remove all tools, equipment, surplus materials, and rubbish. Restore or
refinish surfaces of existing facilities that are marred, scratched, or damaged due to the
work of this contract to match original condition. Remove grease, dirt, stains, foreign
materials, and labels from interior and exterior finished surfaces. Do any required waxing
and polishing. Sweep paved areas; rake grounds. At time of final inspection, project
shall be thoroughly clean and ready for use.
3.3 PROJECT RECORD DRAWINGS:
A. The contractor shall maintain an up to date set of red -lined record drawings which
indicate all changes and revisions to the original design that affect the permanent
structures and will exist in the completed work. The contractor shall also reference
all underground utilities to semi - permanent or permanent physical objects.
Reference water, sewer, telephone, and electric lines to corners of buildings. Include
schematic diagrams showing terminal numbers for all electrical equipment.
B. Keep record drawings current. Inspection will be made monthly. Certification of
accuracy and completeness will be required on monthly payment requisitions.
Project record drawings are the property of the City and shall be delivered to the City
before closeout.
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3.4 CLOSEOUT SUBMITTALS: Submit before final Inspection request
A. Project Record Drawings: As specified above.
B. Guarantees and Bonds: As specified in individual sections.
C. Spare Parts and Materials: As specified in individual sections.
D. Operation and Maintenance Data: As specified in Section 01730.
E. Operation and Maintenance Data: Provide four complete sets of the following data.
Data shall be on 8'/2 -inch by 11 -inch sheets or manufacturers' standard catalogs,
suitable for side binding. Include the following as applicable:
1. Replacement parts list
2. Wiring diagrams
3. Manufacturers' model numbers
4. Name, address, and telephone number of local representative
5. Basic operational features
6. Schedule of maintenance work
7. Lubricants
8. Emergency procedures
9. Starting, operating, and shut -down procedures
10. Seasonal shut -down procedures
11. Cleaning agents and methods
12. Color and texture designations.
F. Operating Tools: As specified in the individual sections.
G. Special Tools: One set of special tools required to operate, adjust, dismantle, or
repair equipment. Special tools are those not normally found in possession of
mechanics or maintenance personnel.
3.5 SUBSTANTIAL COMPLETION AND FINAL INSPECTION: Submit written certification
that project, or designated portion of project, is substantially complete, and request in
writing a final inspection. The City will make an inspection within 10 days of receipt of
request.
A. When the City determines that the work is substantially complete, he will prepare a
list of deficiencies to be corrected before final acceptance and Issue a Letter of
Substantial Completion.
B. If the City determines that the work is not substantially complete, he will immediately
notify Contractor in writing, stating reasons. After completing work, Contractor shall
resubmit certification and request a new final inspection.
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3.6 ACCEPTANCE OF THE WORK: After all deficiencies have been corrected, a Letter of
Acceptance will be issued.
3.7 POST - CONSTRUCTION INSPECTION: Before expiration of warranty period, the City
will inspect the project and notify Contractor in writing of all deficiencies.
END OF SECTION 01700
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SECTION 02050 REMOVAL OF PAVEMENTS AND CONCRETE SLABS
PART 1: GENERAL
1.1 DESCRIPTION: The work of this section consists of demolition and removal of
pavements and concrete slabs. The work includes filling and grading.
1.2 QUALITY ASSURANCE: Comply with safety requirements for demolition, ANSI A10.6-
83.
1.3 PROJECT CONDITIONS:
A. Keep dust to a minimum at removal site and on haul roads. Use sprinklers or water
trucks as necessary.
B. Ensure safety of persons in demolition area.
PART 2: PRODUCTS
PART 3: EXECUTION
3.1 PREPARATION: Protect buildings, structures, utilities, concrete /asphalt and vegetation
to remain.
A. Provide Pedestrian and Traffic Control as necessary to ensure safe public
access through the construction 1 demolition area.
3.2 DEMOLITION:
A. Pavement and Slabs: Scarify or rip bituminous pavement; break up concrete. Saw
cut concrete and asphalt adjacent to new construction. Remove completely.
3.3 DISPOSAL:
A. Dispose of unsuitable and excess material offsite at approved facilities.
B. Salvaged Material: All salvaged material remains the property of the City. Store
where directed by City.
END OF SECTION 02050
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SECTION 02115 CLEARING AND GRUBBING
PART 1 —GENERAL
CLEARING AND GRUBBING shall conform to the provisions of Section 16, "Clearing and
Grubbing ", of Caltrans Standard Specifications and the following special provisions.
Limits of work shall include the proposed street limits included in Appendix B.
Caution:
1. All existing raspberry bush /plants shall be protected during project operations and not
cleared and grubbed.
2. Tress and bushes at adjacent residential fence line /property line shall be protected and not
cleared and grubbed
1.1 SUMMARY
• This Section includes, but is not limited to, the following:
• Protection of existing trees.
• Clearing and grubbing.
• Removing of existing site trash
• Removing of existing site debris
• Removing of existing site wood chips
• Removing of existing Asphalt Concrete debris
B. Related Sections: The following sections are noted as containing requirements that
relate to this Section, but may not be limited to this listing.
1. - Earthwork.
1.2 DESCRIPTION:
A. Provide complete removal of marked trees, shrubs and underbrush as
determined by the City of Saratoga Public Works Department as necessary
to complete project.
B. Any pruning of trees shall be performed under the supervision of an
International Society of Arboriculture (ISA) Certified Arborist and according
to ISA standards.
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C. A preconstruction meeting shall be held with the contractor following prior to
start of work to review tree protection measures.
D. Unless otherwise approved, all construction activities shall be conducted
outside the designated fenced area, including the time after fencing is
removed. Construction activities include, but are not limited to, demolition,
grading, trenching, equipment cleaning, stockpiling and dumping materials
(including soil fill), and equipment/vehicle operation and parking.
E. Any approved grading or trenching beneath tree canopies shall be
performed manually using shovels.
G. City of Saratoga Tree Protection Ordinance: Article 15 -50 of the City of
Saratoga's Municipal Code (i.e., Tree Protection Ordinance) outlaws the
removal, damage, pruning, or encroachment upon any protected tree
located on private or public property without first having obtained a tree
removal, pruning, or encroachment permit from the City. A protected tree is
defined as any of the following:
• Any native tree having a diameter at breast height (dbh) of 6 inches (in) or
greater
• Any other tree having a dbh of 10 in or greater
• Any street tree (i.e., within public street or right -of -way)
• Any heritage tree, defined in Article 15.50.020(1) as "any tree of historic
significance as a tree having historic value related to the heritage of the City
and designated by action of the City Council upon recommendation of the
Heritage Preservation Commission"
3.1 Any tree required to be planted, retained, or replaced under other
provisions of the Municipal Code
1.3 SCHEDULING:
A. Notify Owner's Representative 48 hours prior to beginning work.
PART 2- PROJECT CONDITIONS
A. Traffic: Conduct site clearing operations to ensure minimum interference with roads,
streets, walks, and other adjacent occupied or used facilities. Do not close or obstruct
streets, walks or other occupied or used facilities, unless otherwise noted, without
permission from authorities having jurisdiction.
B. Protection of Existing Improvements: Provide protections necessary to prevent
damage to existing improvements indicated to remain in place.
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A. Protect improvements on adjoining properties and on Owner's property.
B. Restore damaged improvements to their original condition, as acceptable to property
owners.
C. Protection of Existing Trees and Vegetation: Protect existing trees and other
vegetation indicated to remain in place on Owner's property, in street right of way and in
creek right of way, against unnecessary cutting, breaking or skinning of roots, skinning or
bruising of bark, smothering of trees by stockpiling construction materials or excavated
materials within drip line, excess foot or vehicular traffic, or parking of vehicles within drip
line. Provide temporary guards to protect trees and vegetation to be left standing.
A. Water trees and other vegetation to remain within limits of contract work as required
to maintain their health during course of construction operations.
B. Provide protection for roots over 1 -112 inch diameter that are cut during construction
operations. Coat cut faces with an emulsified asphalt, or other acceptable coating,
formulated for use on damaged plant tissues. Temporarily cover exposed roots with wet
burlap to prevent roots from drying out; cover with earth as soon as possible.
C. Repair or replace trees and vegetation indicated to remain which are damaged by
rnnctriintinn nperatinns; in a manner acceptable to Architect. Employ a licensed arborist to
repair damages to trees and shrubs.
D. Replace trees which cannot be repaired and restored to full - growth status, as
determined by arborist.
PART 3 - PRODUCTS
3.1 MATERIALS:
A. Tree paint: water - proof, asphalt based paint, with anti - septic properties;
R.I.W. Tree Surgery Paint by Toch Bros., New York; Sherwin - Williams
Pruning Compound, or approved equal.
PART 4 - EXECUTION
4.1 PROTECTION:
A. Provide protection of trees, shrubs, lawn areas, and other features remaining
as part of final landscape.
B. Provide protection to bench marks, existing structure, roads, sidewalks,
paving, utilities and curbs against damage from clearing operations,
vehicular and foot traffic. Re- establish if disturbed.
C. Provide designated temporary roadways, walkways, and detours for
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vehicular and pedestrian traffic.
4.2 CLEARING:
A. General: Remove trees, shrubs, grass and other vegetation, improvements,
or obstructions as required to permit installation of new construction.
Remove similar items elsewhere on site or premises as specifically
indicated. "Removal" includes digging out and off -site disposing of stumps
and roots or other material.
1. Cut minor roots and branches of trees indicated to remain in a clean and
careful manner, where such roots and branches obstruct installation of new
construction.
B. Topsoil: Topsoil is defined as friable clay loam surface soil found in a depth
of not less than 4 inches. Satisfactory topsoil is reasonably free of subsoil,
clay lumps, stones, and other objects over 2 inches in diameter, and without
weeds, roots, and other objectionable material.
2.1.1. Strip topsoil to whatever depths encountered in a manner to prevent
intermingling with underlying subsoil or other objectionable material.
2.1.1.1. Remove heavy growths of grass from areas before stripping.
2.1.1.2. Where existing trees are indicated to remain, leave existing topsoil in
place within drip lines to prevent damage to root system.
2.1.2. Stockpile suitable topsoil in storage piles in areas indicated or directed.
Construct storage piles to provide free drainage of surface water. Cover storage
piles, if required, to prevent wind erosion.
2.1.3. Dispose of unsuitable or excess topsoil same as specified for disposal of waste
material, or use for fill if approved by Engineer or Owner's Geotechnical Engineer.
C. Provide cleaning of areas as required for access to site excavation and
performance of Work.
D. Cut down marked trees and underbrush within marked areas. Grub out
stumps, roots, and embedded rocks.
E. Clear out undergrowth and deadwood, up to an eight foot height, without
disturbing sub -soil.
F. Do not disturb trees or roots of trees or shrubs which are to remain.
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4.3 CLEAN UP:
A. Burning on Owner's Property: Burning is -not permitted -on Owner's property.
B, Removal from Owner's Property: Remove waste materials and unsuitable or
excess topsoil from Owner's property, except. as otherwise noted.
4.4 MEASUREMENT
A. Site clearing and grubbing shall be measured on a lump sum basis.
4.5 PAYMENT
A. The lump sum price paid for site clearing and grubbing shall include
compensation for furnishing all materials, labor, equipment and incidentals for
doing all the work involved in site clearing and grubbing as required in the
Special Provisions, shown on the Plans herein, but excluding any work for which
there is a pay item in the Contract.
END OF SECTION 02115
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SECTION 02200 EARTHWORK
PART 1 - DESCRIPTION
1. This section shall consist of excavating, filling, stockpiling, removing, and satisfactorily
disposing of all materials within the limits of the work required to construct the roadways and
other areas for drainage or other purposes in accordance with these special provisions, and as
specified in Section 19, Earthwork@ of the State of California Department of Transportation
Standard Specifications, latest edition and subsequent addenda, and in conformity with the
dimensions and typical sections shown on the plans and with the lines and grade established by
the Engineer.
PART 2 - MATERIALS
2.1 All suitable material taken from excavation shall be used in the formation of subgrade
and for backfilling as indicated on the plans or as directed by the Engineer.
2.2 CLASSIFICATION All material excavated shall be defined as AUnclassified
Excavation.@
2.3 FILL MATERIAL There are two types of acceptable fill materials.
A. General Fill. All fill material shall be a soil or soil -rock mixture which is free from organic
matter, rubble or other deleterious substances. The fill material shall not contain rocks or lumps
over 6 inches in greatest dimension, and not more than 15 percent larger than 2 -112 inches.
B. Select Fill. Select fill shall meet the above requirements for general fill and in addition it
shall have a plasticity index no greater than 15.
PART 3 - CONSTRUCTION METHODS
3.1 GENERAL The rough excavation shall be carried to the necessary depth to obtain the
specified depth of subgrade densification shown on the plans. Should the Contractor,
through negligence or other fault, excavate below the designated lines, he shall replace
the excavation with approved materials, in an approved manner and condition, at his
own expense. The Engineer shall have complete control over the excavation, moving,
placing, and disposition of all material and shall determine the suitability of material to be
placed in embankments. All material determined unsuitable shall be disposed of offsite.
Topsoil shall not be used in fills or in subgrades but shall be disposed of offsite.
The Contractor shall inform and satisfy himself as to the character, quantity, and
distribution of all material to be excavated. No payment will be made for any excavated
material which is used for purposes other than those designated. All
point areas shall be leveled to a uniform line and section and shall present a neat
appearance before project acceptance.
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Those areas outside of the pavement areas in which the top layer of soil material
becomes compacted due to hauling or to any other activity of the Contractor, shall be
- scarified -and diced to -a depth of 4 inches, as directed, to loosen- and pulverize-the- soil- -
3.2 EXCAVATION Excavation shall be performed as indicated on the contract plans to the
lines, grades, and elevation shown or as directed by the Engineer, and shall be made so
that the requirements for formation of embankments can be followed. No excavation or
stripping shall be started until the Engineer has staked out the proposed work. All
material encountered within the limits indicated shall be removed and disposed of.
During the process of excavation, the grade shall be maintained so that it will be well
drained at all times.
Mulch, peat, matted roots, or other yielding material, unsatisfactory for subgrade
foundation, shall be removed to the depth specified, to provide a satisfactory foundation.
Where roots of adjacent trees are encountered the roots are not to be cut but are to be
protected with layers of wet burlap. Unsatisfactory materials shall be disposed of offsite
at no additional cost. The portion so excavated shall be refilled with suitable selected
material as specified, obtained from the grading operations or borrow area and
thnroUnhly rnmparrter by miling, ThP ner_.egSary refilling will constitute a hart of the
embankment. Where trenching out is done to provide for a course of pavement, the
depths thus creased shall be ditched at frequent intervals to provide adequate drainage.
Widening or narrowing of the section and raising or lowering of the grade to avoid haul
will not be permitted.
The installation and removal of utilities required to permit the orderly progress of work
will be accomplished by local agencies, unless otherwise shown on the plans. All
existing foundations shall be excavated for at least 2 feet below the top of the subgrade
and the material disposed of as directed. All foundation thus excavated shall be
backfilled with suitable material and compacted.
In cut areas, the subgrade under areas to be paved shall be compacted as specified on
the plan. Material shall be moistened as specified on the plans prior to compaction. Any
unsuitable materials encountered shall be removed from the site at no extra cost in
accordance with Section 21 of the State of California Department of Transportation
Standard Specifications latest edition and subsequent addenda for Class A@ subgrade.
Stones or rock fragments larger than 4 inches in their greatest dimension will not be
permitted in the top 6 inches of the subgrade.
In cuts, all loose or protruding rocks on the back slopes shall be barred loose or
otherwise removed to line or finished grade of slope. All cut - and -fill slopes shall be
uniformly dressed to the slope, the typical section, and alignment shown on the plans.
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Any excess excavation material from common excavation or trench spoil shall be
stockpiled in a neat and uniform manner. Where any old fill materials or soft zones are
exposed by excavation to the subgrade level, they shall be over - excavated and replaced
with compacted fill. The Engineer shall approve the over - excavation before any
additional earthwork is done.
PART 4 - EQUIPMENT
The Contractor may use any type of earthmoving, compaction, and watering equipment
he may desire or has at his disposal, provided the equipment does not damage below
grade structure or existing tree roots, is in a satisfactory condition and is of such capacity
that the construction schedule can be maintained as planned by the Contractor and as
approved by the Engineer in accordance with the calendar days bid for the construction.
The Contractor shall furnish, operate, and maintain such equipment as is necessary to
control uniform density, layers, section, and smoothness of grade.
PART 5 - PREPARATION AND PROTECTION OF THE TOP OF THE SUBGRADE. On areas
to be paved, the specified depth cut areas shall be compacted to the density specified
on the plans. When completed, the surface shall be true to the lines, grades, and cross
sections shown on the plans.
After all drains, structures, ducts, and other underground appurtenances along the
edges or under the pavement have been completed, the subgrade shall be compacted
to the depth specified. Any irregularities or depressions that develop under rolling shall
be corrected by loosening the material at these places and adding, removing, or
replacing material until the surface is smooth and uniform. Any portion of the area which
is not accessible to a roller shall be compacted to the required density by approved
mechanical tampers. The material shall be sprinkled with water during rolling or
tamping, when directed by the Engineer.
At all times, the top of the subgrade shall be kept in such condition that it will drain
readily and effectively. In handling materials, tools, and equipment, the Contractor shall
protect the subgrade from damage by laying planks when directed and shall take other
precautions as needed. In no case will vehicles be allowed to travel in a single track. If
ruts are formed, the subgrade shall be reshaped and rolled.
PART 6 - TOLERANCES In those areas upon which a sub -base or base course is to be placed,
the top of the subgrade shall be of such smoothness that, when tested with a 16 -foot
straightedge applied parallel and at right angles to the centerline, it shall not show any
deviation in excess of 2 inch, or shall not be more than 0.05 foot from true grades
established by grade hubs or pins. Any deviation in excess of these amounts shall be
corrected by loosening, adding or removing materials, and re- compacting by sprinkling
and rolling.
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PART 7 - SUBGRADE PREPARATION The subgrade shall be graded and prepared as
specified in Section 21, ASubgrade Preparation@ and the "Special Subgrade
Requirements" shown on the Plans. The "Special Subgrade Requirements" supercede
the City Standard - Specifications /Plan Details.
END OF SECTION 02200
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SECTION 02210 - EXCAVATION. EMBANKMENT AND COMPACTION
PART 1 - GENERAL
1.1 SECTION INCLUDES
A. Excavating and grading for site, landscaping areas and sidewalks.
B. Construction of all embankments.
C. Compaction of all subgrade.
D. Fine grading.
E. Rolling and all other work necessary for the completion of the subgrade and
slopes.
F. Placement of Bedding Materials.
1.2 RELATED SECTIONS
A. Section 02221: TRENCHING, BEDDING, BACKFILL AND COMPACTION.
B. Section 02115: CLEARING AND GRUBBING
1.3 REFERENCES
A. American Association of State Highway and Transportation Officials ( AASHTO):
AASHTO T -180 Moisture - Density Relations of Soils Using a 10 -In Rammer
and an 18 -inch Drop
Standard Specifications, State of California Department of Transportation.
ASTM D 698 -91 Laboratory Compaction Characteristics of Soil Using
Standard Effort (12,400 ft-1 bf /ft (600kN- m /m)).
1.4 QUALITY ASSURANCE
A. Codes and Standards: Perform excavation work in compliance with applicable
requirements of authorities having jurisdiction.
1.5 PROJECT CONDITIONS
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A. Site Information: Data in subsurface investigation reports was used for the basis
of the design are included in these Contract Documents and are available to the
contractor for information only. Conditions are not intended representations or
warranties of accuracy or continuity between -soil borings.. The Owner -will not be-
responsible for interpretations or conclusions drawn from this data by contractor.
B. Existing Utilities: Locate existing underground utilities in areas of excavation
work. If utilities are indicated to remain in place, provide adequate means of
support and protection during earthwork operations.
(1) Should uncharted, or incorrectly charted, piping or other utilities be
encountered during excavation, consult utility owner immediately for
directions. Cooperate with Owner and utility companies in keeping
respective services and facilities in operation. Repair damaged utilities to
satisfaction of utility owner.
(2) Demolish and completely remove from site existing underground utilities
indicated to be removed. Coordinate with utility companies for shutoff of
services if lines are active.
C. Use of Explosives: Use of explosives is not permitted.
D. Protection of Persons and Property: Barricade open excavations occurring as
part of this work and post with warning lights.
1. Operate warning lights as required by authorities having jurisdiction.
2. Protect structures, utilities, sidewalks, pavements, and other facilities from
damage caused by settlement, lateral movement, undermining, washout,
and other hazards created by earthwork operations.
3. Perform excavation by hand within dripline of large trees to remain.
Protect root systems from damage or dryout to the greatest extent
possible. Maintain moist condition for root systems and cover exposed
roots with moistened burlap.
1.6 DEFINITIONS
A. Unclassified Excavation: Any and all earthen materials encountered, including
rocks and boulders smaller than 0.5 cubic yards, during construction.
B. Embankment Fill: Earthwork consisting of embankments, including preparation of
area upon which they are to be placed, placing and compacting of approved
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material, backfill within areas where unsuitable materials have been removed,
and placing and compacting of embankment material in holes, pits and other
depressions to lines and grades shown on Drawings. Embankment Fill shall be
granular, non - expansive material free of trash, debris, rock less than 3" in
diameter, and organics. Prior to placement of the new embankment fill, all
vegetation, organic soils, and highly compressible soils shall be removed. The
Engineer shall review the exposed subgrade prior to the placement of
embankment fill material. The Contractor shall proof roll embankment areas if
requested by the Engineer.
C. Rock Excavation: Rock excavation shall consist of igneous, metamorphic, and
sedimentary rock and boulders exceeding one cubic yard which cannot be
excavated without blasting or the use of rippers equivalent to a Caterpillar D7
with ripper or a Caterpillar 225 track mounted backhoe with "rock teeth ".
D. Borrow: Backfill or embankment material which must be acquired from
designated borrow areas to make up deficient areas which cannot be completed
from excavation within work limits.
E. Proof Rolling: The application of test loads over a subgrade surface by means of
a heavy pneumatic -tired vehicle to locate weak areas in subgrade.
F. Subgrade Stabilization: The placement of stabilization material in areas of over -
excavation, as replacement of unsuitable insitu material, or in areas of high water
table to stabilize the insitu material.
G. Structure Backfill: Earthwork around a buried structure to bring the adjacent
surface to the design grade, including preparation of the excavation floor and
walls and placing and compacting of approved structure backfill material.
H. Structure Bedding Material: Material as indicated on the construction drawings to
be placed under cast -in -place reinforced concrete structure and other indicated
structures.
Pipe Bedding: Bedding material placed in a trench bottom in preparation for
laying a pipe or conduit and shall meet the requirements of Class "B" Bedding as
given in the Standard Specifications for the City of Saratoga.
Subsurface Drain: Free draining granular material placed in a trench usually with
a perforated pipe to drain ground water. Subsurface Drain Material is specified in
Section 02410.
J. Imported Structure Backfill: Imported Structural Backfill Material shall be used
when suitable on -site materials are not available. Off -site Structural Backfill
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Materials as necessary to supplement available on -site Structure Backfill must be
non - expansive material free of trash, debris and organics and no larger than 3" in
any dimension.
L. Aggregate Base Course shall be placed on prepared subgrade as indicated on
the Construction Drawings. Aggregate base course is specified in Section
02232.
1.7 CARE AND RESTORATION OF PROPERTY
A. On paved surfaces, the Contractor shall not use or operate tractors, bulldozers,
or other power - operated equipment, the treads or wheels of which are so shaped
as to cut or otherwise damage such surfaces.
B. All lawns, irrigation systems, paved surfaces, roadways, and structures which
have been damaged by the contractor's operations shall be restored to a
condition at least equal to that in which they were found immediately prior to the
beginning of operations.
C, The restoration of existing property or structures shall be completed as promptly
as practicable and shall not be left until the end of the construction period.
PART .2 - PRODUCTS
2.1 MATERIALS
A. Embankment Fill Material shall classify as GW, GP, SW, SP, GC, GM, SC, or SM
in accordance with the United Soil Classification System. Embankment Fill
Material shall be granular, non - expansive material free of trash, debris, and
organics. Material shall consists of 3" minus material having less than 35%
passing the No. 200 sieve, a liquid limit less than 30 and a plasticity index less
than 15. The onsite sands and gravels are suitable materials. Onsite clays will
be expansive in a compacted condition and are not suitable materials under
sidewalks or structures.
B. Stabilization material shall meet the gradation of "No. 4 Coarse Aggregate" as
specified in Section 703.02 of the California Department of Transportation
CALTRANS Standard Specifications Stabilization Material shall meet the
following gradation requirements.
Percentages Passing
Sieve Size Designated Sieve Sizes
2 inches 100
1.5 inch 90 -100
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1 inch
20 -55
314 inch
0 -15
318 inch
0 -5
C. On -site Structure Backfill Material shall consists of suitable materials developed
on the project. To be suitable for use under this classification, backfill shall be
free of frozen lumps, wood, or other organic material, it shall consists of 3" minus
material having less than 35% passing the No. 200 sieve, a liquid limit less than
30 and a plasticity index less than 15. If the material contains rock fragments
that, in the opinion of the Engineer, will be injurious to the structure, the native
material shall not be used and material shall be imported that meets the
requirements for imported structure backfill.
D. Structure Bedding Material shall meet the gradation of No. 4 Coarse Aggregate
as specified by Section 7.03.02 of the CALTRANS Standard Specifications.
E. Imported Structure Backfill shall meet the requirements of Class I Structure
Backfill as specified in Section 703.08 of the CALTRANS Standards
Specifications. In addition, this material shall have a liquid limit not exceeding 35
and a plasticity index of not over six when determined in conformity with
AASHTO T 89 and T 90, respectively.
IMPORTED STRUCTURE BACKFILL
Sieve Size
Percent Passing
2 -inch
100
No. 4
30 to 100
No. 50
10 to 60
No. 200
5 to 20
F. Clean sand shall meet the following gradation requirements:
CLEAN SAND
Sieve Size Percent Passing
318 inch 100
No. 200 0 to 5
G. Subsurface Drain Material Type 1 shall meet the gradation of No. 4 Coarse
Aggregate as specified by Section 7.03.02 of the CALTRANS Standard
Specifications.
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H. Class "B" Pipe Bedding shall be a well- graded crushed stone or slag. When
tested by means of laboratory sieves it shall conform to the following
- - - - - requirements. (AASHTO- M43; -No. 67 gradation).-
Sieve Size Percent_Passina
1 inches
100
314 inch
90 -100
3/8 inch
20 -55
No. 4
0 -10
No. 8
0 -5
When crushed gravel or stone is used, at least 50 percent, by weight, of the
particles retained on the No. 4 sieve and above shall have at least two (2)
fractured faces.
PART I - FXF('t1TIC)N
3.1 PREPARATION
A. Protect subgrade against freezing temperatures or frost. Provide protective
insulating materials as necessary.
B. Provide erosion control measures to prevent erosion or displacement of soil and
discharge of soil- bearing water runoff or airborne dust to adjacent properties and
walkways. See Section 02400.
C. Prior to placement of new embankment fill, structure backfill, or bedding material
all vegetation, organic soils, and highly compressible soils shall be removed.
The Engineer shall review the exposed subgrade prior to placement of new
embankment fill, structure backfill or bedding material.
D. Prior to placing embankment fill, the area shall be proof rolled to ensure the
subgrade has been properly prepared. Any soft spots detected shall be removed
to 1.0' below subgrade and stabilized with Embankment t=ill Material at no extra
cost. If stabilization deeper that 1.0' is required and in areas of high water table,
refer to subgrade stabilization below.
3.2 EXCAVATION, EMBANKMENT, AND COMPACTION
A. Prior to placing embankment fill, the area shall be proof rolled to ensure the
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subgrade has been properly prepared. Any soft spots detected shall be removed
and stabilized.
B. Excavation operation, the forming of embankment, excess material stockpiles
and the shaping of the subgrade, walkways and side slopes shall be in
accordance with methods herein specified.
C. When grading occurs around existing trees, the Contractor shall stay 1 foot per
caliper inch away from the tree.
D. In excavation operations, and in the formation of embankments, operations shall
be so conducted as to provide positive drainage at all times subject to the
provisions in the Drawings and Specifications regarding erosion control
measures.
E. The Contractor shall satisfy himself of the character of the material to be moved.
Rock, if encountered, shall be excavated to a depth of six (6) inches below
subgrade, and backfilled with embankment material. When rock excavation is
encountered as defined in Part 1 of this specification, the Contractor shall notify
the Engineer for field verification.
F. Embankment fill material and structure backfill shall be excess cut material from
the site excavation or imported material The material shall be placed in
successive horizontal layers not exceeding eight (8) inches in depth (loose
measurement) and shall be compacted with suitable compactors to not less than
the following percentages of the maximum dry density as determined in
accordance with ASTM D 698:
COMPACTION SPECIFICATION TABLE
Location Cohesive Soils Non - cohesive Soils
% Max Dry Density % Max Rel. Density
Scarified subgrade 95% 75%
under an
embankment, fill
under roads and
drainage channels
Embankment under 100% 80%
structures
All Other Areas 90% 70%
G. During compaction, the moisture content of the embankment material shall be
controlled to within plus or minus 2 percent of the optimum moisture content
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determined in accordance with ASTM D 698. For compaction of the
embankment material, the contractor shall provide kneading rollers, vibratory
sheepsfoot rollers, rubbertired rollers, vibratory rollers or whatever other type of
- - - - compaction- equipment -is - necessary- to- achieve the- compaction-requirements - - -
indicated above. The Contractor is advised that drying of the excavated material
may require spreading, disking, or other material may require spreading, disking,
or other material handling and rehandling procedures. Whenever the
embankment material is either wetted or dried to adjust its moisture content, the
material should be tilled or otherwise thoroughly mixed so that the moisture
content is uniformly distributed within each layer of soil placed. Mobilizing
different types of compaction equipment as required and handling the
embankment material to adjust its moisture content will not be basis for any
additional compensation to the Contractor beyond the unit prices bid for
applicable work items.
H. When embankment is to be superimposed upon undisturbed (natural) soil, the
surface shall be scarified to a depth of six (6) inches and compacted to 100% of
the maximum dry density as determined in accordance with ASTM D 698. The
moisture content of the scarified material shall be adjusted as required to achieve
the renidrarl rmmnartinn In cut areas, the iinner 6 inrhes shall be scarified and
re- compacted to 100% of the maximum dry density as determined in accordance
with ASTM D 698.
I. No frozen material shall be placed in embankments, and any material which
freezes after being placed in embankment shall not be covered over until it has
thawed out and been re- compacted, if necessary, or removed.
J. Excavated areas shall be watered by the contractor as required to prevent the
propagation of dust.
K. After completion of embankment construction, topsoil shall be spread in the
areas shown on the Drawings and seed, sod or plantings placed in areas
designated on the construction drawings.
L. All cast -in -place concrete structures, and retaining walls shall be bedded with
structure bedding a minimum of 12" deep under the structure, or as otherwise
detailed on the Construction Drawings.
8.3 SUBGRADE STABILIZATION
A. When excessively soft or yielding material is discovered in excess of one foot
deep below the subgrade, the Contractor shall notify the Engineer. Upon
verification of the unsuitable material, the Engineer may approve excavation and
removal of the material and replacement with Stabilization Material. If the soft or
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yielding materials was caused by the Contractor's operations, no extra payment
will be made.
B. When a high water table is discovered, the Contractor shall notify the Engineer.
Upon verification of the high water table, the Engineer may approve over
excavation and backfill with Stabilization Material. Subgrade stabilization will not
be approved as a substitute for proper dewatering. Should the Contractor over
excavate below or outside the cut limits shown on the drawings, he shall at this
own expense backfill the excavation to the proposed subgrade. For this backfill
in dry conditions, Embankment Fill Material compacted in accordance with the
Compaction Specification Table may be used. In wet conditions, Stabilization
Material may be required by the Engineer.
3.4 ACCEPTANCE REQUIREMENTS
A. TOLERANCES
1. Finished surfaces shall be fine graded so they are free - draining and shall
be within an allowable tolerance of plus or minus 0.10 foot from the
grades shown on the Drawings, minus the thickness of surface course
materials or replaced topsoil layer.
2. Regardless of the specified tolerance, all grading and compaction shall be
performed in such a manner that finished surfaces are in uniform planes
with no abrupt breaks in the surface and the ground is free - draining.
B. COMPACTION
1. All fill material shall be placed to the dry densities listed in the
Compaction Specification Table as a minimum.
3.5 EROSION CONTROL
A. Provide erosion control methods in accordance with the Construction Drawings
and Section 02400.
3.6 MAINTENANCE
A. Protection of Graded Areas: Protect newly graded areas from traffic and erosion.
Keep free of trash and debris.
B. Repair and reestablish grades in settled, eroded, and rutted areas to specified
tolerances.
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C. Reconditioning Compacted Areas: Where completed compacted areas are
disturbed by subsequent construction operations or adverse weather, scarify surface,
reshape, and compact to required density prior to further construction.
D. Settling: Where settling is measurable or observable at excavated areas, remove
surface (pavement, lawn, or other finish), add backfill material, compact, and
replace surface treatment. Restore appearance, quality, and surface treatment.
Restore appearance, quality, and condition of surface or finish to match adjacent
work, and eliminate evidence of restoration to greatest extent possible.
3.7 DISPOSAL OF EXCESS AND WASTE MATERIALS
A. Removal from Owner's Property: Remove waste materials, including
unacceptable excavated material, trash; and debris, and dispose of it off Owner's
property.
END OF SECTION 02210
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SECTION 02232 AGGREGATE BASE COURSE
PART 1 - GENERAL
1.1 DESCRIPTION:
Provide granular base beneath paving.
1.2 RELATED WORK SPECIFIED ELSEWHERE:
A. Earthwork - Section 02200.
B. Asphaltic Paving - Section 02511.
C. Walks - Section 02515.
D. Cast -in -place Concrete - Section 03300.
1.3 COORDINATION:
Coordinate sub -grade preparation with earthwork and utility trades.
PART 2 - PRODUCTS
2.1 GRANULAR BASE MATERIAL:
Aggregate base shall conform to the requirements of Section 26 of the State
Standard Specifications and the City Standard Specifications. Recycle rock
will not be accepted.
PART 3 - EXECUTION
3.1 SUBGRADE PREPARATION:
A. General: Complete the grading operations and prepare the subgrade for
paving. The subgrade is defined as that portion of the road bed upon which
the granular base is to be placed. Finish the subgrade to lines, grades and
sections shown on the drawings. Remove and replace soft, yielding
material, clods or other material with suitable materials. Scarify the upper six
inches in both cuts and fills and compact to a uniform density, as determined
in accordance with "Compaction Ratio Method, for Selection of Density and
Soils and Base Materials in Place."
B. Compaction,: Compact the top 6" subgrade to meet the following density
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requirements:
Soils Plasticity Density Required
- - - -- - - - - - - - - - -- Index - - - - - - - -- -Optimum-Moisture----
20 or more 90%
20 or less 95%
C. Rock Subgrade: Loosen encountered rock to a depth of twelve inches below
the required subgrade elevation and replace with suitable materials from the
excavation. Compact to the density specified above.
D. Maintaining Density: Do not allow the finished subgrade to be disturbed by
traffic or other operations. Recompact the subgrade in the manner specified
above when the subgrade becomes softened by rain or frost action, or other
cause to the extent that it does not have the specified density and moisture
content at the time of placement of the next course.
3.2 BASE MATERIAL:
A. General: Install base course in maximum six inch lifts.
3.3 %-1 ACTION:
"Density Control" method of compaction is to be used, and the following provision
shall apply:
A. Density: Compact the base at not less than optimum moisture to provide a
density of not less than 95% of standard proctor.
B. Grade Surfaces: Smooth to within pluslminus 0.10 feet established base
course elevations. Maintain in smooth compacted condition until final
surface is placed.
END OF SECTION 02232
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SECTION 02510 WEDGE GRIND/CUT
PART 1: GENERAL
1.1 DESCRIPTION: The work of this section consists of wedge grinding /cut,
PART 2: EXECUTION
2.1 Wedge grid/cut existing pavement to a minimum of 0.17` (FT) at lip of gutter, face of curb
or AC conforms.
2.2 The wedge grind/cut width at lip of gutter or face of curb shall be a minimum of 6 feet
and a minimum of 16 feet wide for AC conforms.
2.3 At edge of pavement where new AC Dike will be placed, wedge grid/cut will not be
required unless indicated in the Drawings.
2.4 Provide Pedestrian and Traffic Control as necessary to ensure safe public access
through the wedge grind/cut area. Contractor to provide barricades with attached
"UNEVEN PAVEMENT SURFACE" signs throughout the wedge grind/cut limits.
2.5 DISPOSAL: Disposed of unsuitable and excess material offsite at approved facilities.
END OF SECTION 02510
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SECTION 02511 HOT -MIXED ASPHALT PAVING
CALTRANS TYPE B ASPHALT CONCRETE
1. Reference to asphalt concrete in this document shall be of Type B Medium, 112 inch
maximum aggregate size, medium graded, per Section 39 of the Caltrans Standard
Specifications for Construction of Local Streets and Roads, May 200E Edition.
2. Reference to Repaired Failed Street Section (RFSS) in this document shall be of Type B
Medium, 314 inch maximum aggregate size, medium graded, per Section 39 of the
Caltrans Standard Specifications for Construction of Local Streets and Roads, May 2006
Edition.
3. Paver. Shall have a sonar sensor with a paving leveling ski.
4. Recycle Asphalt Product (RAP) will not be accepted (virgin mix only).
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
i) Drawings and general provisions of Contract, including General and Supplementary
Conditions and Division 1 Specification Sections, apply to this Section.
1.2 SUMMARY
i) This Section includes provisions for hot -mixed asphalt paving and base over
prepared subbase and all work specified herein, and as shown on the drawings.
B. Related Sections: The following sections are noted as containing requirements that
relate to this Section, but may not be limited to this listing:
1. Division 2 - Site Clearing, and Earthwork
1.3 SUBMITTALS
i) General: Submit the following in accordance with Conditions of Contract and Division
1 Specification Sections.
ii) Material Certificates signed by material producer and Contractor, certifying that each
material item complies with or exceeds specified requirements.
1.4 QUALITY ASSURANCE
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A. Codes and Standards: Comply with State of California, Department of
Transportation, Caltrans Standard Specification (latest edition), and with local
regulations if more stringent than herein specified.
1.5 SITE CONDITIONS
A. Weather Limitations: Apply prime and tack coats when ambient temperature is above
50 deg F (10 deg C) and when temperature has not been below 35 deg F (1 deg C)
for 12 hours immediately prior to application. Do not apply when base is wet or
contains an excess of moisture.
B. Construct hot -mixed asphalt surface course when atmospheric temperature is above
40 deg F (4 deg C) and when base is dry. Base course may be placed when air
temperature is above 30 deg F (minus 1 deg C) and rising.
iii) Grade Control: Establish and maintain required lines and elevations.
PART 2 — PRODUCTS
2.1 MATERIALS
A. General: Use locally available materials and gradations that exhibit a satisfactory
record of previous installations.
B. Base Coarse Aggregate: Sound, angular crushed stone, crushed gravel, or crushed
slag, sand, stone, or slag screenings. Comply with Caltrans Standard Specification,
Section 26 for Class 2 base.
C. Herbicide Material: Commercial chemical for weed control, registered by
Environmental Protection Agency Provide granular, liquid, or wettable powder form.
D. Available Manufacturers: Subject to compliance with requirements, manufacturers
offering products that may be incorporated in the work include, but are not limited to,
the following:
1. Ciba -Geigy Corp.
2. Dow Chemical U.S.A.
3. E.I. Du Pont de Nemours & Co., Inc.
4. FMC Corp.
5. Thompson- Hayward Chemical Co.
6. U.S. Borax and Chemical Corp.
E. Prime Coat: Cutback asphalt type AASHTO M82 (ASTM D2027) SC -3, SC -70, or
SC -250.
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F. Tack Coat: Emulsified asphalt, AASHTO M140 (ASTM D 997) or AASHTO M208
(ASTM D2397) SS -1, SS -1 h, CSS -1, or CSS -1h, diluted with one part water to one
- - - - - - - -- - -- - - part- emulsified -asphalt. - -- - - - - -
G. Surface Course Aggregate: Crushed stone, crushed gravel, crushed slag and sharp
edged natural sand.
H. Asphalt Cement: Conform to AASHTO M226 (ASTM D3381) and to Caltrans
Standard Specification, Section 39; provide viscosity grade AR -8000.
K. Header Boards: "Foundation Grade" (Selected from Construction Heart) Redwood as
specified in Paragraph 316 "Standard Specifications for Grades of California
Redwood Lumber ", November 1970 Edition.
L. Pavement Stripes and Pavement Markings: Paint Type, per Section 84 of the
Caltrans Standard Specifications for Construction of Local Streets and Roads, May
2006 Edition
M= Pavement Markers: per Section 85 of the Caltrans Standard Specifications for
Construction of Local Streets and Roads, May 2006 Edition
2.2 ASPHALT - AGGREGATE MIXTURE
A. Asphalt concrete pavement sections 3 inches thick or less shall be installed in single
lift
B. Asphalt concrete pavement sections greater than 3 inches thick shall be installed in
two (2) lifts in conformity with Caltrans' Standard Specifications, Section 39:
1. Base Lift: 1 -112" minimum, Type "B" asphalt concrete, 314" maximum
aggregate size, medium graded.
2. Top Lift: 1 -112" minimum, Type "B" asphalt concrete, 314" maximum aggregate
size, medium graded.
C. Asphalt Concrete Dike: Type A asphalt concrete, 318 ", and maximum aggregate size.
PART 3 - EXECUTION
a) SURFACE PREPARATION
A. Remove loose material from compacted subbase surface immediately before
applying weed control agent.
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B. Proof -roll prepared subbase surface to check for unstable areas and areas requiring
additional compaction.
C. Notify Contractor of unsatisfactory conditions. Do not begin paving work until
deficient subbase areas have been corrected and are ready to receive paving.
D. Base Course: Place and compact aggregate base course to thicknesses required for
each section. Compact base course to 95% minimum relative compaction. Comply
with requirements of Standard Specification, Chapter 26.
E. Herbicide Treatment: Apply chemical weed control agent in strict compliance with
manufacturer's recommended dosages and application instructions. Apply to
compacted, dry subbase prior to placement of base course. Extreme care shall be
exercised during application that no weed killer is applied to area(s) not to be paved.
F. Prime Coat: Apply at rate of 0.20 to 0.50 gal. per sq. yd., over compacted subgrade.
Apply material to penetrate and seal, but not flood, surface. Cure and dry as long as
necessary to attain penetration and evaporation of volatile.
G. Tack Coat: Apply to contact surfaces of previously constructed asphalt or Portland
cement concrete and surfaces abutting or projecting into hot -mixed asphalt
pavement. Distribute at rate of 0.05 to 0.15 gal. per sq. yd. of surface.
H. Allow to dry until at proper condition to receive paving.
Exercise care in applying bituminous materials to avoid smearing of adjoining
concrete surfaces. Remove and clean damaged surfaces.
J. Installation of Header Boards: Install header boards at all pavement edges not bound
by concrete curbs. Provide header boards of size and thickness detailed or noted on
the drawings, if no size is indicated; provide 2x4 header boards. Set header board
true to lines and grades, staked as detailed. Construct curves with nailed up
laminations to required thickness. All butt joints, back joint both sides with 1 "x3"x12"
strips, nailed through and clinched.
K. Existing Asphaltic Concrete Paving:
1. Repair damage caused by construction operations and restore to condition prior
to construction.
2. Restoration may be accomplished by patching defects, resurfacing, completely
replacing, or combination of these measures, but measure taken shall be
adequate for work of restoration required and shall be subject to the Engineer's
approval.
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L. Seal Coat: Apply fog seal coat, and when indicated on the drawings, a slurry seal, in
accordance with CSS Section 37 to all existing and new asphaltic concrete paving.
- -- - - - 1, -- - Mask - -adjoining- surfaces-and- zreas, including -curb faces; and take -all -other
necessary precautions as required to prevent over -spray and splatter of the
seal coat material on the adjacent surfaces or areas. In the event the
precautions taker, are not adequate, clean all traces of over -spray and splatter
form all surfaces to the satisfaction of the Engineer.
b) PLACING MIX
i) General: Place hot -mixed asphalt mixture on prepared surface, spread, and strike
off. Spread mixture at minimum temperature of 225 deg F (107 deg r). Place areas
inaccessible to equipment by hand. Place each course to required grade,
cross - section, and compacted thickness.
ii) Paver: Shall have a sonar sensor with a paving leveling ski.
iii) Paver Placing: Asphalt pavers shall be self - propelled mechanical spreading and
finishing equipment; provided with a screed or strike -off assembly capable of
distributing the material to no less than the full width of traffic lane, unless otherwise
acceptable to Engineer. After first strip has been placed and rolled, place succeeding
Strips and extend rolling to overlap previous strips. Complete base course for a
section before placing surface course.
iv) Immediately correct surface irregularities in finish course behind paver. Remove
excess material forming high spots with shovel or lute.
v) Joints: Make joints between old and new pavements, or between successive days'
work, to ensure continuous bond between adjoining work. Construct joints to have
same texture, density, and smoothness as other sections of hot -mixed asphalt
course. Clean contact surfaces and apply tack coat.
vi) Curbs: Construct curbs over compacted pavement surfaces. Apply a light tack coat
unless pavement surface is still tacky and free from dust.
vii) Place curb materials to cross - section indicated or, if not indicated, to local standard
shapes, by machine or by hand in wood or metal forms. Tamp hand- placed materials
and screed to smooth finish. Remove forms as soon as material has cooled.
c) ROLLING
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1) General: Begin rolling when mixture will bear roller weight without excessive
displacement.
ii) Compact mixture with hot hand tampers or vibrating plate compactors in areas
inaccessible to rollers.
iii) Breakdown Rolling: Accomplish breakdown or initial rolling immediately following
rolling of joints and outside edge. Check surface after breakdown rolling and repair
displaced areas by loosening and filling, if required, with hot material.
iv) Second Rolling: Follow breakdown rolling as soon as possible, while mixture is hot.
Continue second rolling until mixture has been evenly compacted.
v) Finish Rolling: Perform finish rolling while mixture is still warm enough for removal of
roller marks. Continue rolling until roller marks are eliminated and course has
attained 96 percent laboratory maximum compacted density.
vi) Patching: Remove and replace paving areas mixed with foreign materials and
defective areas. Cut out such areas and fill with fresh, hot -mixed asphalt. Compact
by rolling to specified surface density and smoothness.
vii) Protection: After final rolling, do not permit vehicular traffic on pavement until it has
cooled and hardened.
viii) Erect barricades to protect paving from traffic until mixture has cooled enough not to
become marked.
3.4 DIKES
A. Asphalt dikes shall be placed on newly laid asphalt pavement free from dust.
B. Dikes shall be shaped and compacted with an extrusion machine or other equipment
capable of shaping and compacting the material to the required cross section.
3.5 TRAFFIC, PARKING STALL AND LANE MARKINGS
A. Cleaning: Sweep and clean surface to eliminate loose material and dust.
B. Remove existing parking stall painting by sand blasting.
C. Striping: Paint Type, per Section 84 of the Caltrans Standard Specifications for
Construction of Local Streets and Roads, May 2006 Edition
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D. Do not apply traffic and lane marking paint until layout and placement have been
verified with Engineer.
E. Apply paint with mechanical equipment to produce uniform straight edges. Apply at
manufacturer's recommended rates to provide minimum 12 to 15 mils dry thickness.
Use white color for norrnal sniping, unless otherwise noted. Use blue color at
handicap facilities.
3.6 WHEEL STOPS
A. General: Secure wheel stops to hot -mixed asphalt surface with not less than two
314 -inch- diameter galvanized steel dowels embedded in precast concrete at 113
points.
3.7 FIELD QUALITY CONTROL
A. General: Testing in -place hot -mixed asphalt courses for compliance with
requirements for thickness and surface smoothness may be done by City's testing
laboratory_ Repair or remove and replace unacceptable paving as directed by
Engineer.
B. Thickness: In -place compacted thickness tested in accordance with ASTM D 3549
will not be acceptable if exceeding following allowable variations:
(1) Total Asphalt Concrete Section: Plus or minus 114 inch.
C. Surface Smoothness: Test finished surface of each hot -mixed asphalt course for
smoothness, using 10 -foot straightedge applied parallel with and at right angles to
centerline of paved area. Surfaces will not be acceptable if exceeding the following
tolerances for smoothness:
1. Base Course Surface: 114 inch.
(2) Wearing Course Surface: 3116 inch.
D. Check surface areas at intervals as directed by Engineer.
E. Drainage: After completion of paving work, all paving shall be flooded with water, and
any resulting "ponds" shall be ringed with chalk. Such hollows shall be corrected with
addition of asphalt concrete and rerolling until paving is completely level and free
from hollows and high spots.
END OF SECTION 02511
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SECTION 02515 WALKS, CURBS, RAMPS AND GUTTERS
PART 1: - GENERAL
1.1 DESCRIPTION: The work of this section consists of constructing walks, curbs,
ramps and gutters. Class B Portland Cement Concrete (5 sack mix with 1 pint lampblack
/cubic yard.
Constructing walks, curbs, ramps and gutters shall conform to the conform to provisions of
Section 73 from Caltrans Standard Specifications May 2006
Ramps shall be Caltrans 2006 Case "A" and "G" Ramp. The width of the ramp shall be eight
(4) feet wide with raised truncated dome pattern (in line) detectable warning surface. The
color shall be armor title dark grey federal color No. 36118
1.2 ALTERNATE CONSTRUCTION METHODS: Concrete slabs for walks shall be formed,
placed, vibrated, and finished by hand using conventional methods. Concrete curbs or
curbs and gutters may be constructed in the same manner, but Contractor has the
option of machine placing curbs using the extrusion method or machine placing curb and
gutter using the slip -form method.
1.3 QUALITY ASSURANCE:
A. Contractor / Subcontractor performing concrete work for this section shall have a
minimum of five years experience.
B. Construct a five foot (5') square sample of gray sidewalk paving, and a ten foot (10')
long section of curb and gutter, to show surface texture, joints, and general
appearance of acceptable work will be required. No work shall be performed until
the sample has ' been approved and becomes the standard of comparison for
acceptability of all work. The sample may be part of the work required to be placed
for the project.
C. Construct a five foot (5') square concrete sample for each color of colored concrete
work, to show surface texture, color, and general appearance of acceptable work.
No work shall be performed until the sample has been approved and becomes the
standard of comparison for acceptability of all work. The sample will be used by the
Owner to ensure all colored concrete work is a consistent color. Colored concrete
work which the Owner feels deviates from the approved sample shall be removed
and replaced at no additional cost to the Owner.
1.4 SUBMITTALS: As specified in Section 01300.
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A. Furnish statement of composition of concrete mix and evidence that mix meets
specified quality.
- - - - -B. Samples -of -color -additive- material- and -mix design
A. Description of machines proposed for concrete extruding or slip - forming.
B. Product Literature for Curing Agents
C. Product literature for Standard and Colored Concrete elastomeric sealants
D. Removable Plastic Expansion Joint Cap Strip
1.5 PROJECT CONDITIONS: Place concrete only when temperatures are above 35
degrees F, unless it is protected from freezing in accordance with ACI Cold Weather
concrete provisions.
1.6 RELATED SPECIFICATIONS:
• Section 03100 - Concrete Formwork
• Section 03200 - Concrete Reinforcement
• Section 03300 - Cast -In -Place Concrete
• Section 03354 — Integral Colored Concrete
PART 2: - PRODUCTS:
2.1 STRUCTURAL FILL: As specified in Section 02210 - Excavation, Embankment, and
Compaction.
2.2 CONCRETE: As specified in Division 03300.
2.3 COLORED CONCRETE: Davis Colors, or approved equal
2.4 CONCRETE REINFORCEMENT: As specified in Division 03200
2.5 EXPANSION DOWELS: Smooth steel dowels conforming to AASHTO M 183 with gage
`metal sleeves. Size, number and spacing shall be as specified in the contract drawings.
2.6 REMOVABLE PLASTIC EXPANSION JOINT CAPS: Pre - molded plastic 112" expansion
joint material 1/z" Dia plastic cap conforming AASHTO M 213.
2.7 EXPANSION JOINT MATERIAL: Asphalt impregnated Cellulose Fiber, ASTM- D1751;
2.8 EXPANSION JOINT SEALANTS: Sonneborn NP 2 or approved equal
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2.9 CURING COMPOUND: ASTM C309 -81, Type 1 for Gray Concrete and Manufacture's
Approved Colored Curing Compound for Colored Concrete Work;
2.10 CURING MATERIAL: Waterproof paper, polyethylene sheet, clean burlap, cotton mats,
or other approved material, free of substances that may cause stain or discoloration.
PART 3. - EXECUTION
3.1 SAWCUTTING: All concrete removal shall be to a saw joint unless it can be
demonstrated that an existing joint is of such character that removal can be
accomplished to a neat line. Sawcutting shall be at a depth equal to at least 112 the
depth of the concrete. In no case shall a piece of concrete curb and gutter or crosspan
be left which is closer than five feet to the nearest control joint.
3.2 PREPARATION OF SUBGRADE:
A. Excavate to required depth and to a width equal to the width of the concrete to be
placed plus one foot (1') beyond the outer edge of the concrete to be placed.
B. In fill areas, the material shall be placed for the full width of the concrete to be
placed plus two feet (2') beyond the outer edge of the concrete to be placed and
shall slope to the existing ground on a two -to -one (2:1) slope, or as specified on
the contract drawings.
C. Place a minimum of six inches of Class V[ roadbase material under all concrete
sidewalks.
D. Remove soft, yielding material and replace with select fill. Compact to a density
of not less than 95 percent of the maximum density as determined by AASHTO
T99- 81,Method D.
E. If tree roots are encountered in the areas to receive concrete, the root shall be
cut a distance of 12" behind the area to be replaced. Prior to cutting the tree
root,
3.3 MAINTENANCE OF SUBGRADE: Maintain subgrade in a compacted condition until
concrete is placed.
3.4 FORMS: As specified in Division 03100 and the following:
A. Metal or uniform warp -free lumber of a height not less than the designed depth of
the adjacent concrete, coated with form release agent.
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B. Stake securely, and grade forms to ensure straight, plumb alignments. Flexible
forms shall be used on all curves having a radii of less than 200 feet. Staking
-- - - --------shall-have-no-less than three-(3)-staking-point&-per ten--(1 0) feet of- length -with
means for locking the form to the stake
C. Forms with greater height than the thickness of the concrete specified may be
used if the upper edge is set accurately to line and grade and the subgrade is
excavated to meet the bottom edge of the forms in a slope not steeper than one
inch (1) vertical to four (4)inches horizontal. The extra cost for the concrete shall
be furnished at no additional cost to the City.
D. Under no condition shall the forms be blocked pup with stones, broken concrete,
wood or similar materials
E. Obtain approval of alignment and grade before placing concrete.
3.6 PLACING: Place concrete on moistened subgrade monolithically between construction
joints. Deposit to full depth in one operation. Consolidate immediately. After depositing
concrete, screed and darhv or bullfloat.
SLAB FINISHING: After darbying or bullfloating, stop finishing until bleeding has ceased and
until concrete can contain foot pressure with only about 114 -inch indentation. Edge and
joint, then float the slab. After floating, use steel trowel to density surface, then broom
slab perpendicular to line of traffic.
CURINGIWEATHER PROTECTION:
The Contractor shall apply curing compound immediately after finishing the concrete
surface.
Curing compound shall be applied at the rate as recommended by the manufacturer.
The Contractor shall provide for weather protection on the concrete per the requirements
of the ACI Cold weather concrete practice manual.
Any concrete surface deformation or discoloration's caused by weather protection
equipment shall be removed and replaced by the Contractor at no additional
cost to the Owner.
3.9 JOINTS: Construct all joints true to line with faces perpendicular to surface.
A. Isolation Joints: Separate walks from walls, curbs, stairways, and other
structures, using expansion joint fillers.
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B. Contraction (Control) Joints: Space walk joints at intervals depicted in the
contract drawings. if the joint spacing is not specified, sidewalk joints shall be
spaced about equal to width of the walks, and space curb and gutter joints not
over 12 feet 6 inches on center, and align them with sidewalk joints. Contraction
joints may be either sawed or tooled.
1. Sawed: Cut with a power saw fitted with an abrasive or diamond blade, to
a depth of one - fourth the walk depth, and the entire width of the slab,
within 4 to 12 hours after walk has been placed and finished.
2. Tooled: Form plane of weakness by inserting and later removing a metal
divider, or by cutting one quarter to one third depth with a suitable tool
when concrete is plastic. Finish all grooves with and edge or a groover.
C. Expansion Joints: Construct joints as specified in the contract drawings or as
follows:
1. Place expansion joint material to the full width and depth of the walk,
driveway, or curb and gutter, as indicated on the Contract drawings or at
least once every fifty feet (50') or as directed by the City.
2. Expansion joints shall be placed between an attached sidewalk and the
curb and gutter; where the walk is in a confined area such as between a
retaining or foundation wall; between concrete sidewalks and any fixed
structure; and any special condition as specified by the City
3. If joint spacing for the curb and gutter is not specified in the contract
drawings, space walk joints at intervals about equal to width or walk.
Space curb and gutter joints not over 12 feet 6 inches on center, and
align them with sidewalk joints.
4. All expansion joints in concrete sidewalks and curb and gutter shall have
expansion dowels. Dowels shall be smooth, W diameter X 12" long, with
approved metal expansion caps. Dowels shall be placed at 2' -0" on
center unless otherwise depicted in the contract documents.
5. After concrete has cured, all expansion joints shall be caulked and sealed
in accordance with the manufacture's recommendations. Properly protect
sealed joints until the product is cured.
3.9 FORM REMOVAL: Remove forms within 24 hours after concrete placement. Repair
minor defects with mortar. Plastering will not be permitted on exposed faces.
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3.10 FIELD QUALITY CONTROL:
A. Horizontal Surfaces shall not vary more than 118 inch when tested with a 10 -foot
straight edge:
B. Vertical faces shall not vary more than '/4 inch when tested with a 10' straight
edge.
C. All tooled joints and edges shall be straight and clean.
D. Colored concrete work shall be compared to the sample panel to ensure proper
color.
E. Expansion joint sealants shall be uniformly applied without surface defects such
as bubbles or jagged edges.
F. The Contractor shall provide barricades for wet concrete work to prevent public
or other construction equipment from damaging the uncured surface.
3.11 CONCRETE TESTS: Contractor shall notify the City 24 hours prior to placement to
schedule testing. Any failed tests shall be paid for by the Contractor in accordance to
ARTICLE 2B - Special Requirements.
3.12 CONCRETE MARKING: All new concrete shall have the name of the contractor and the
year of construction (only) impressed therein using block letters not less than one inch
(1 ") height and one quarter inch (114 ") deep. One impression shall be made at each end
of the concrete pour and at intervals of not more than fifty feet (50').
3.13 CLEAN -UP: Upon completion of the work, remove all debris, concrete splatter, and
excess materials and leave area in a neat, clean, acceptable condition.
END OF SECTION 02515
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SECTION 03100 CONCRETE FORMWORK
PART 1 - GENERAL
1.1 DESCRIPTION
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A.
This section shall apply to all concrete formwork for the project.
1.2
SECTION
INCLUDES
A.
Formwork for cast -in -place concrete, with shoring, bracing and anchorage.
B.
Openings for other affected work.
C.
Form accessories.
D.
Stripping forms.
1.3
RELATED
SECTIONS
A.
Section 02515 WALKS, CURBS, AND GUTTERS
B.
Section 03200 CONCRETE REINFORCEMENT
C.
Section 03300 CAST -IN -PLACE CONCRETE
1.4
REFERENCES
A.
ACI 301 Specifications for Structural Concrete for Buildings.
B.
ACI 347 Recommended Practice for Concrete Formwork.
C.
ACI 306R Cold Weather Concreting
D.
PS 1 Construction and Industrial Plywood.
1.5
SYSTEM DESCRIPTION
A.
Design, engineer and construct framework, shoring, and bracing to meet design
and code requirements, so that resultant concrete conforms'to required shapes,
lines and dimensions.
1.6
QUALITY
ASSURANCE
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A. Construct and erect concrete formwork in accordance with ACl 301 and 347.
1.7 SUBMITTALS
A. As specified in Section 01300
PART 2 - PRODUCTS
2.1 FORM MATERIALS
A. Plywood: PS -1, HDO grade, Class 1.
B. Glass Fiber Fabric Reinforced Plastic Forms: Matched tight fitting, stiffened to
support weight of concrete without deflection detrimental to structural tolerances
and appearance of finished concrete surface.
C. High Density Masonite Forms: Matched tight fitting, stiffened to support weight of
concrete without deflection detrimental to structural tolerances and appearance
of finished concrete surface.
2.2 FORMWORK ACCESSORIES
A. Form Ties: Snap -off metal of fixed length; one -inch break back dimension, free of
defects that will leave holes no larger than one -inch diameter in concrete surface.
B. Form Release Agent: Colorless material which will not stain concrete or absorb
moisture, or impair natural bonding or color characteristics of coating intended for
use on concrete.
C. Fillets for Chamfered Corners: Wood strips or Rigid plastic type; 314 x 314 inch
size unless noted otherwise; maximum possible lengths.
D. Nails, Spikes, Lag Bolts, Through Bolts, Anchorages: Sized as required, of
strength and character to maintain formwork in place while placing concrete.
PART 3 - EXECUTION
3.1 INSPECTION
A. Verify lines, levels and measurements before proceeding with formwork.
3.2 PREPARATION
A. Earth forms not permitted except as depicted on the drawings for below! grade
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cutoff walls.
B. Minimize form joints. Symmetrically align joints and make watertight to prevent
leakage of mortar.
C. Arrange and assemble formwork to permit stripping, so that concrete is not
damaged during its removal.
Arrange forms to allow stripping without removal of principal shores, where required to
remain in place.
3.3 ERECTION
A. Provide bracing to ensure stability of formwork. Strengthen formwork liable to be
overstressed by construction loads.
B. Construct formwork to maintain tolerances in accordance with ACI 301
C, Provide 314 -inch chamfer strips at all exposed edges and as shown on Drawings.
D. Areas of formwork requiring horizontal curvature shall have chord dimensions no
greater than 2 feet.
3.4 APPLICATION OF FORM RELEASE AGENT
A. Apply form release agent on formwork in accordance with manufacturer's
instructions. Apply prior to placing reinforcing steel, anchoring devices, and
embedded items.
B. Do not apply form release agent where concrete surfaces are scheduled to
receive applied coverings or special finishes which may be affected by agent.
Soak contact surfaces of untreated forms with clean water. Keep surfaces wet
prior to placing concrete.
3.5 INSERTS, EMBEDDED PARTS, AND OPENINGS
A. Provide formed openings where required for work embedded in or passing
through concrete.
B. Coordinate work of other Sections in forming and setting openings, slots,
recesses, sleeves, bolts, anchors, and other inserts.
C. Install accessories in accordance with manufacturer's instructions, level and
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plumb. Ensure items are not disturbed during concrete placement. Install water -
stops in locations as shown on the Drawings. Refer to Section 03250 for
Waterstop Requirements.
3.6 FORM REMOVAL
A. Notify Engineer prior to removing formwork.
B. Do not remove forms and shoring until concrete has sufficient strength to support
its own weight, and construction and design loads which may be imposed upon
it. Concrete shall not be backfilled or loaded until the concrete has obtained 80%
of the design strength.
C. Remove formwork progressively so no unbalanced loads are imposed on
structure.
D. Do not damage concrete surfaces during form removal.
Formwork for integrally colored concrete shall be stripped at a consistent time interval
after the pour. A variation of +l -2 hours in the time interval between completion
of a pour and form stripping shall be permitted.
Weather protection, if required, shall be installed such that the concrete surface shall not
be damaged or discolored. Any areas damage or discoloration shall be removed
if requested by the Engineer.
3.7 CLEANING
A. Clean forms to remove foreign matter as erection proceeds.
B. Ensure that water and debris drain to exterior through clean -out ports.
During cold weather, remove ice and snow from forms. Do not use de -icing salts. Do not
use water to clean out completed forms, unless formwork and construction
proceed within heated enclosure. Use compressed air to remove foreign matter.
END OF SECTION 03100
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SECTION 03250 CONCRETE ACCESSORIES
PART 1 - GENERAL
1.1 DESCRIPTION
A. Work Included: Work consists of furnishing all labor, material and equipment
necessary to install waterstops, expansion joint material, and joint caulking
material.
1.2 RELATED SECTIONS
SECTION 03300: Cast -in -Place Concrete
1.3 REFERENCES
CRD -0572 Corps of Engineers Specification for Polyvinyl Chloride
Waterstops
ASTM D1752 -84 Specification for Preformed Sponge Rubber and Cork Expansion
Joint Filler for Concrete Paving and Structural Construction
ASTM D1751 -83 Specification for Preformed Expansion Joint Fillers for Concrete
Paving and Structural Construction (Nonextruding and Resilient
Bitaminous Types)
ASTM C- 920 -87 Specification for Elastomeric Joint Sealers
1.4 SUBMITTALS
A.. Submit a statement confirming use of specified products or product literature for
alternative products.
PART 2 - PRODUCTS
2.1 POLYVINYL CHLORIDE (PVC) WATERSTOPS
A. All materials shall comply with the requirements of CRD -0572 Corps of
Engineers specification for Polyvinyl Chloride Waterstops.
The specific waterstop intended for use on this project is the Type 4B waterstop
manufactured by Horn /Dura Joint, or equal.
Sales Representative:
Pro Coat Systems, Inc.
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5775 Stapleton Drive North, 5 -200
Denver, Colorado 80216
303 - 322 -9009
2.2 ALTERNATIVE WATERSTOPS AT NON - EXPANSION JOINTS
Expansion Joint Fillers. The sales representative for RX -101 -T CETCO Bentonite
waterstop is Pro Coat System, Inc. as shown above.
2.3 EXPANSION JOINT MATERIAL
A. Expansion Joint Material shall meet the requirements of ASTM D1751 -83 for all
expansion joint used in flatwork, with pre-manufactured removable plastic caps
2.4 EXPANSION JOINT SEALANT MATERIAL
All Expansion Joints shall be sealed shall be sealed unless otherwise indicated on the
contract drawings, or as approved by the Engineer. The specific joint sealant
material intended for use for crack control joints is Sikaflex 1CSL or 2 CSL at the
option of the contractor; and applied in accordance with the manufacturer's
recommendations. Joints may be required to be primed with Sika 429 or backed
with backer rod prior to the installation of the joint sealant.
Closed cell backer rod 112" thick shall be inserted in crack control joints a minimum of 24
hours before installing the control joint resin. The acceptability of an alternative
Expansion Joint Sealant Material shall be determined during the shop drawing
phase.
PART 3 - EXECUTION
3.1 WATERSTOP INSTALLATION
Waterstops shall be furnished full length for each straight portion of the joint, without field
splices. Field splices shall have a full size tensile strength of 100 pounds per inch of
width. Waterstops, when being installed, shall be cut and spliced at changes in direction
as may be necessary to avoid buckling or distortion of the web or flange. If, after placing
concrete, waterstops are substantially out of position or chape, the surrounding concrete
shall be removed, the waterstop reset or replaced if damaged, and the concrete
replaced at the Contractor's expense.
RX -101 -T CETCO Bentonite waterstops, if used, shall be installed per the manufacturers
recommendations for installation.
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3.2 EXPANSION JOINT MATERIAL INSTALLATION
A. Install Expansion Joint Material as shown on the Construction Drawings.
3.3 EXPANSION JOINT SEALANT INSTALLATION
A. Apply expansion joint sealant material when ambient air temperature is between
40 - 100 degrees F.
B. Pour joint sealant into joint slot in one direction and allow sealant to flow and
level out as necessary.
END OF SECTION 03250
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111 -12 TYPE II MICRO- SURFACING
Micro - surfacing is a mixture of polymer - modified asphalt emulsion, mineral aggregate, mineral
filler, water, and other additives, properly proportioned, mixed and spread on a paved surface in
accordance with these specifications.
EMUI=SIFIED ASPHALT
The emulsified asphalt and asphalt residue shall be ASTM X72397 and Table 4 Section 94
Caltrans Standard Specifications for CQS -1 h. The cement mixing test shall be waived for this
emulsion.
Emulsion shall be stored in an uncontaminated (clean) container. Said clean containers shall
be locked. If an uncontaminated container is unavailable Emulsion shall be stored in clean
trucks.
The polymer material shall be milled or blended into the asphalt or emulsifier solution prior to
the emulsification process.
The minimum amount and type of polymer modifier shall be determined by the laboratory
performing the mix design. The minimum amount required will be based on asphalt weight
content and will be certified by the emulsion supplier. A three percent (3 %) polymer solids,
based on asphalt weight, is considered minimum.
The five -day (5) settlement test may be waived, provided job stored emulsion is used within
thirty -six (36) hours from the time of the shipment, or the stored material has had additional
emulsion blended into it prior to use.
When tested according to the following tests, the emulsion shall meet the requirements of
ASTM D2397 and Table 4 Section 94 Caltrans Standard Specifications for CQS -1 h, listed
below:
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Type
Grade
Properties
Cationic
CQSI CQSIh
min max min max
Tests on emulsions:
Test Method
--
Saybolt Furol
Viscosity, @ 50 °C, SFS'
AASHTO T 59
15
90
15
90
Sieve test %
--
0.30
--
0.30
Storage stability, 1
da
--
1
--
1
Residue by
distillation %
57
--
57
--
Particle charge
positive
positive
Tests on Residue from
Distillation Test:
--
--
Penetration 25 °C
AASHTO T 49
100
200
40
90
Ductility, 25 °C mm
AASHTO T 51
400
--
400
--
Solubility in
trichloroe lene, %
AASHTO T 44
97
--
97
--
'Means Saybolt Furol seconds
"If the result of the particle charge test is inconclusive, the asphaltic emulsion must
be tested for pH under ASTM E 70. Grade CQS1 h asphaltic emulsion must have a
maximum ph of 6.7.
Each load of emulsified asphalt shall be accompanied with a Certificate of Analysis /Compliance
to assure that it is the same as that used in the mix design.
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AGGREGATE
The mineral aggregate used shall be Type II and grade specified for the particular use of the
mir:rn- siirfar.inn ThP PmnrPnatP shall he a manufactured crushed stone. Aaareaate shall be
100% crushed gravel with no round particles and shall be free of lumps, oversize particles,
vegetable matter and other deleterious substances. Aggregate can be black, gray or light
colored. Aggregate for micro - surfacing excluding mineral filler must have the quality
characteristics as specified in the following table:
AASHTO
ASTM TEST
CTM
QUALITY
SPECIFICATION
TEST NO.
NO.
AASHTO
ASTM D2419
CT217
Sand
65 Minimum
T176
Equivalent
AASHTO
ASTM D3744
CT229
Durability
65 Minimum
T210
Index
CT205
Crushed
95% Minimum
Particles'
AASHTO
ASTM C131
CT211
Abrasion
35% Maximum
T96
Reslstanceb
'Crushed particles must have at least 1 fractured face.
bCalifornia Test 211 must be performed on the aggregate before crushing.
The abrasion test is to be run on the parent aggregate. The aggregate should meet state -
approved polishing values. Proven performance may justify the use of aggregates that may not
pass all of the above tests. No single aggregate grading or Sand Equivalent test shall represent
more than 300 tonnes or one day's production, whichever is smaller.
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GRADING
Aggregate shall have a jobsite stockpile for gradation testing. Aggregate must have the
following gradation as determined under California Test 202:
SIEVE
SIZE
TYPE 11
PERCENT PASSING
STOCKPILE
TOLERANCE
318 (9.5 mm)
100
#4 (4.75 mm)
94-100
t ❑5%
#8 (2.36 mm)
65-90
± ❑5%
#16 ('1.18 mm)
40-70
* 115%
# 30 (600 um)
25-50
t 115%
#200 (75 um)
5-15
t ❑2%
Aggregate must be rock dust or sand such as plaster sand. Aggregate larger than the no. 50
sieve must
be 100 percent crushed rock. Aggregate must be free from vegetable matter, deleterious
substances,
caked or clay lumps, and oversized particles. The job mix (target) gradation shall be within the
gradation band for the desired type. After the target gradation has been submitted (this should
be the gradation that the mix design is based on), then the percent passing each sieve shall not
vary by more than the stockpile tolerance shown in the above table for each individual sieve,
and still remain within the gradation band. The percent passing shall not go from the high end
to the low end of the range for any two consecutive screens.
The aggregate will be accepted at the job location stockpile or when loading into the support
units for delivery to the lay -down machine. The stockpile shall be accepted based on five
gradation tests according to California Test 202. If the average of the five tests is within the
gradation tolerances, then the materials will be accepted. If the tests show the material to be
out, the contractor will be given the choice to either remove the material or blend other
aggregate with the stockpiled material to bring it into specification. Materials used in blending
must meet the quality tests before blending and must be blended in a manner to produce a
consistent gradation. If blending is used, it will require that a new mix design be performed.
Screening shall be required at the stockpile prior to delivery to the paving machine if there are
any problems created by having oversize material in the mix.
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MINERAL FILLER
- - - -- Mineral- filler -must be- portland- cement of-any - combination-of Type -I, Type -Ifor Type- 1- 11- cement-
It may be accepted upon visual inspection. The type and amount of mineral filler needed shall
be determined by a laboratory mix design and will be considered as part of the aggregate
gradation. An increase or decrease of less than one percent (1%) may be permitted when the
Micro - surfacing is being placed if it is found to be necessary for better consistency or set times.
WATER
The water shall be potable and free of harmful soluble salts or reactive chemicals and any other
contaminants.
ADDITIVES
Additives may be added to the emulsion mix or any of the component materials to provide the
control of the quick - traffic properties. They must be included as part of the mix design and be
compatible with the other components of the mix.
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MIX DESIGN
The contractor shall submit to the Engineer for approval a complete mix design prepared and
certified by a laboratory which has experience in designing micro - surfacing. Compatibility of the
aggregate, polymer- modified emulsion, mineral filler, and other additives shall be verified by the
mix design. The mix design shall be made with the same aggregate gradation that the
contractor will provide on the project. After the mix design has been approved, no substitution
will be permitted, unless approved by the Engineer. Recommended tests and values are as
follows:
ISSA TEST NO.
DESCRIPTION
SPECIFICATION
ISSA TBA 39
Wet Cohesion
@ 30 Minutes Minimum (Set)
12 kg -cm Minimum
@ 60 Minutes Minimum
20 kg -cm Minimum or
(Traffic)
Near Spin
ISSA TB109
Excess Asphalt by LWT Sand
50 g /ft2 Maximum
Adhesion
(538 g /m2 Maximum)
ISSA TB -114
Wet Stripping
Pass (90% Minimum)
ISSA TBA 00
Wet -Track Abrasion Loss
One -hour Soak
50 g /ft2 (538 g /m2)
Max.
Six -day Soak
75 g/ft2 (807 g1m2)
Max.
The wet -track abrasion tests are used to determine the minimum asphalt content and resistance
to stripping. Some systems require longer times for the asphalt to adhere to the stone. In these
systems, a modified Marshall Stability Test (ISSA TB -148) or Hveem Cohesiometer Test (ASTM
D 1560) has been used to confirm asphalt content.
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ISSA TEST NO.
DESCRIPTION
SPECIFICATION
Lateral Displacement
5% Maximum
ISSA TB -147
Specific Gravity after 1,000
Cycles of 25 Pounds (11.34 kg)
2.10 Maximum
ISSA TB -144
Classification
11 Grade Points
Compatibility
Minimum (AAA, BAA)
ISSA TB -113
Mix Time (@ 77 °F (250C)
Controllable to 120
Seconds Minimum
The mixing test is used to predict how long the material can be mixed in the machines before it
begins to break. It is more for information to be used by the contractor than for quality of the end
product.
The mixing test and set -time test should be checked at the highest temperatures expected
during construction.
The mix design should report the quantitative effects of moisture content on the unit weight of
the aggregate (bulking effect). The report must clearly show the proportions of aggregate,
mineral filler (minimum and maximum), water (minimum and maximum), additive usage, and
polymer - modified asphalt emulsion based on the dry weight of the aggregate.
All the component materials used in the mix design shall be representative of the materials
proposed by the contractor to be used on the project.
The percentages of each individual material required shall be shown in the laboratory report.
Adjustments may be required during construction, based on field conditions. The Engineer will
give final approval for all such adjustments.
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COMPONENT MATERIALS
LIMITS
Residual Asphalt
5.5 to 9.5% by dry weight of aggregate
Mineral Filler
0.0 to 3% by dry weight of aggregate
Polymer -Based Modifier
Minimum of 3% solids based on bitumen weight
content
Additives
As needed
Water
As needed
RATE OF APPLICATION
The Micro - surfacing mixture shall be of the proper consistency at all times, so as to provide the
application rate required by the surface condition. The average single application rate, as
measured by the County, shall be 12 —15 IbISY
Application rates are affected by the unit weight of the aggregate, however the minimum shall
be
12 LbISY.
Any placement less than minimum will result in a deduction or reapplication per the following
table:
Reduced Payment
Factors
Rate of
application
Lb /SY
Reduced
Payment Factor
12.0
0.0000
11.8
0.0625
11.6
0.1250
11.4
0.1 875
11.2
0.25
X11.0
Reapply
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EQUIPMENT
The contractor shall be responsible for providing adequate additional equipment to ensure
planned - production- rate -is- met -in- the - event there-is -a- breakdown -or - rejection- of-equipment.
All equipment, tools, and machines used in the performance of this work shall be maintained in
satisfactory working condition at all times to ensure a high - quality product.
Suitable surface preparation equipment, traffic control equipment, hand tools, and any other
support and safety equipment shall be provided by the contractor as necessary to perform the
work
MIXING EQUIPMENT
The machine shall be specifically designed and manufactured to lay micro - surfacing. The
material shall be mixed by an automatic- sequenced, self - propelled micro - surfacing mixing
machine, which shall be a continuous -flow mixing unit able to accurately deliver and proportion
the aggregate, emulsified asphalt, mineral filler, control setting additive, and water to a revolving
multi - blade, double- shafted mixer and to discharge the mixed product on a continuous -flow
basis. The machine shall have sufficient storage capacity for aggregate, emulsified asphalt,
mineral filler, control additive and water to maintain an adequate supply to the proportioning
controls. On major highways, the machine may be required to be a self - loading machine
capable of loading materials while continuing to lay micro - surfacing, thereby minimizing
construction joints. If used, the self - loading machine shall be equipped to allow the operator to
have full control of the forward and reverse. speeds during applications of the micro - surfacing
material and be equipped with opposite -side driver stations to assist in alignment. The self -
loading device, opposite -side driver stations, and forward and reverse speed controls shall be
original equipment manufacturer design.
Truck mounted mixer - spreaders must proportion micro - surfacing materials by volume and mix
them in continuous pugmiil mixers. Before starting mixing and spreading activities,
demonstrate:
1. Rotating and reciprocating equipment are covered with metal guards.
2. Indicators work and are visible while walking alongside the truck mounted mixer -
spreader.
3. Low -flow and no -flow devices work.
4. The aggregate feeder's drive shaft is equipped with a revolution counter that reads to the
nearest 0.10 of a revolution.
Aggregate feeders must be connected directly to the drive on the emulsion pump.Truck
mounted mixer - spreaders must display identifying numbers at least 3 inches in height on the
front and rear of the truck. The emulsion storage tank must have a thermometer at the pump
suction level measuring the MSE temperature to within 10 OF accuracy.
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The belt feeder delivering aggregate to the pugmill must have a device monitoring the
aggregate depth. The device must automatically shut down the power to the belt feeder if the
aggregate depth is less than the target depth. If the aggregate delivery belt is not an integral
part of the drive chain, a second device must detect belt movement by monitoring revolutions of
the belt feeder. This second device must automatically shut down power to the belt feeder if
movement is interrupted. For both devices, shutdown may be delayed 3 seconds from sensing
to allow for normal fluctuations.
PROPORTIONING DEVICES
Individual volume or weight controls for proportioning each material to be added to the mix (i.e.
aggregate, mineral filler, emulsified asphalt, additive, and water) shall be provided and properly
marked. These proportioning devices are used in material calibration and determining the
material output at any time.
SPREADING EQUIPMENT
The mixture shall be agitated and spread uniformly in the surfacing box by means of twin -
shafted paddles or spiral augers fixed in the spreader box. A front seal shall be provided to
insure no loss of the mixture at the road contact point. The rear seal shall act as a final strike -
off and shall be adjustable. The spreader box and rear strike -off shall be so designed and
operated that a uniform consistency is achieved to produce a free flow of material to the rear
strike -off. The spreader box shall have suitable means provided to side shift the box to
compensate for variations in the pavement geometry.
The spreader box must have a series of strike -off devices at its rear.
The leading strike -off device must be:
1. Fabricated of a suitable material such as steel or stiff rubber
2. Designed to maintain close contact with the pavement during spreading
3. Capable of obtaining the specified thickness
4. Capable of being adjusted to the various pavement cross sections
The final strike -off device must be:
1. Fabricated of flexible material that produces a uniform texture in the finished surface
2. Cleaned daily and changed if longitudinal scouring occurs in the micro - surfacing
CALIBRATION
Each mixing unit to be used in the performance of the work shall be calibrated in the presence
of the Engineer prior to construction with project specific material. No machine will be allowed
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to work on the project until the calibration has been completed and accepted by the County.
Calibration sheet is to be kept in every truck so certified.
- On -a- daily -basis during- micro- surfacing- placement,— gate setting for -each- truck - used are -to -be
recorded and approved by both the project inspector and the contractor's foreman, noting truck,
time and any changes from previous setting
Periodic calibration checks ( "Spot Checks ") may be made by the Engineer at random intervals
and is required to ensure machine project performance and compliance. Any truck found to
have defective material measurement devices shall not be used on the job until it is repaired
and recalibrated. Also, if a spot check shows a truck to be out of tolerance by 10% or more, the
truck shall not be used until it is recalibrated. Spot check testing is not used for Payment
purposes.
Spot Check Method: for 1 complete truck load of mix, the actual area placed is measured and
noted. The amount of material placed is noted, as indicated on that truck's measurement
devices (e.g. number of turns of auger). The resulting pounds per area shall be 12 to 15
Lbs /SY.
WEATHER LIMITATIONS
Micro - surfacing shall only be placed if both the pavement and air temperatures are at least 50
degrees F and rising. Do not place micro - surfacing if either the pavement or air temperature is
below 50 degrees F and falling. The expected high temperature must be at least 65 degrees F
within 24 hours after placement. Do not place micro - surfacing if rain is imminent or the air
temperature is expected to be below 36 degrees F within 24 hours after placement.
SURFACE PREPARATION
The complete street surface shall be power swept & vacuumed from curb face to curb face prior
to application of micro- surfacing. Contractor shall provide cleaning methods necessary to
remove all dirt and loose material from the pavement. The application of micro - surfacing shall
not proceed until the inspector has approved the street sweeping. Vacuum Broom sweepers
(Mobile or Equivalent) shall be furnished by the Contractor for this portion of the work. If water is
used, cracks shall be allowed to dry thoroughly before applying micro - surfacing. No dry
aggregate, either spilled from the lay -down machine or existing on the road, will be permitted to
remain.
Pavement markings shall be ground -off and pavement markers (permanent and temporary)
removed prior to the application of micro - surfacing as per section 111 -15. Remove Traffic
Stripes, Pavement Markings, & Markers
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All materials so .gathered shall be properly disposed of off site at the expense of the Contractor.
Contractor shall also remove all plant material_ growing in the street or the interface of the
asphalt surface with the lip of P.C.C. putter prior to placing micro - surfacing.
Immediately greceding the micro application, the Contractor shall cover all grates, slotted
manholes, and other appurtenances on the Pavement that would allow the entry of the micro;
cover all closed manhole covers, water and gas valve box covers, monuments, monument
boxes, etc., with a heayy plastic, bag. Locations of manholes, valves and other utility or service
entrance shall be recorded both on the plans and on the street curb prior to surfacing. Prior to
opening the street to traffic, the Contractor shall uncover all covered grates and manholes within
72 hours after the surfacing application; micro on all other appurtenances shall be broken loose
and removed from the street and install centerline rubber floppy markers and stop limit lines.
APPLICATION
When required by local conditions, the surface shall be pre - wetted by fogging ahead of the
spreader box. The rate of application of the fog spray shall be adjusted during the day to suit
temperatures, surface texture, humidity, and dryness of the pavement.
Using the approved mix design, proportion the micro - surfacing materials by volume. Field
conditions may require adjustments during construction. Obtain the Engineer's approval before
adjusting proportions. A belt feeder with an adjustable cutoff gate must proportion aggregate.
The gate opening height must be determinable. For the aggregate belt feeder, the delivery rate
for any individual check run must not deviate more than 2 percent from the average of the rates
of 3 runs of at least 3 tons each. For the emulsion pump, the delivery rate for any individual
check run must not deviate more than 2 percent from the average of the rates of 3 runs of at
least 300 gallons each.
The micro - surfacing shall be of the desired consistency upon leaving the mixer. A sufficient
amount of material shall be carried in all parts of the spreader at all times so that a complete
coverage is obtained. Overloading of the spreader shall be avoided. No lumping, balling, or
unmixed aggregate a shall be permitted.
Micro - surfacing application shall be stopped to allow sufficient time for curing, installation of
temporary or permanent pavement delineation and removal all traffic control before the end of
working hours. The expressway shall be completely opened to traffic at the end of working
hours, as specified in Section 111 -06, "Hours of Work," in these Special Provisions.
Micro - surfacing around manhole cover and utility cover shall be squeegeed flush with the rim or
feathered out around the cover.
Gutter spills shall be cleaned immediately.
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Micro-surfacing shall be applied within one foot of either side of railroad tracks, but not in the
track area.
surface. If excess streaking develops, the job will be stopped until the contractor proves to the
Engineer that the situation has been corrected. Excessive streaking is defined as more than four
drag marks greater than one -half (112) inch wide (12.7 mm) and four inches (4) long (101 mm),
or one inch (1) wide (25.4 mm) and three (3) inches long (76.2 mm), in any 29.9 yd2 (25 m2)
area. No transverse ripples or longitudinal streaks of one - fourth (114) inch in depth (6.4 mm) will
be permitted, when measured by placing a ten (10) foot (3 m) straight edge over the surface.
The straight -edge measuring devise shall be provided by the contractor and available for each
day of operation. The Engineer will determine areas to be checked in the presence of the
contractor. All areas found to be in need of correction, shall be repaired within 48 hours. All work
associated with straight -edge checking and repair work, as necessary, shall be at the
Contractor's expense and no additional compensation is allowed.
TEST STRIP
The Contractor shall construct a test strip, within the project limits, for evaluation by the
Engineer. The test strip shall be a minimum of 750 ft long, shall replicate the full production
placement of micro - surfacing, and shall consist of the application courses specified. The test
strip shall be constructed at the same time of day or night that the full production of micro -
surfacing will be placed.
SAND BLOTTER
A sand blotter shall be spread at selected driveways, intersections, and where required by the
Engineer to accommodate pedestrian or vehicular traffic until micro - surfacing cures. The sand
used shall be Lone Star Lupis Luster dried grades #213, 2 -16, 16, 120 or an approved equal.
Substitutes must be submitted for approval prior to use. Sand blotters at intersections shall be
swept within 2 hours of placement and within 14 hours at other locations. Sand blotters are not
to be applied until micro - surfacing can withstand pedestrian traffic. A penalty of $25 for each
driveway, $50 for each cross street and $100 for each intersection assessed against the
Contractor for each day until it is removed. If the County has the sand removed, the Contractor
will be charged the cost of the removal and disposal in addition to the penalties assessed.
Contractor can use additional cement to cure micro - surfacing in lieu of sand blotter.
JOINTS'
No excess buildup, uncovered areas, or unsightly appearance shall be permitted on longitudinal
or transverse joints. The contractor shall provide suitable -width spreading equipment to
produce a minimum number of longitudinal joints throughout the project. When possible,
longitudinal joints shall be placed on lane lines. Half passes and odd -width passes will be used
only in minimum amounts. If half passes are used, they shall not be the last pass of any paved
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2013 Pavement Management Program and Prop 1 B Project
area. A maximum of three (3) inches (76.2 mm) shall be allowed for overlap of longitudinal lane
line joints. Also, the joint shall have no more than a one - fourth (114) inch (6.4 mm) difference in
elevation when measured by placing a ten (10) foot (3 m) straight edge over the joint and
measuring the elevation drop -off. The straight -edge measuring devise shall be provided by the
contractor and available for each day of operation. The Engineer will determine areas to be
checked in the presence of the contractor. All areas found to be in need of correction, shall be
repaired within 48 hours. All work associated with straight -edge checking and repair work, as
necessary, shall be at the contractor's expense and no additional compensation is allowed.
MIX STABILITY
Micro - surfacing shall possess sufficient stability so that premature breaking of the material in the
spreader box does not occur. The mixture shall be homogeneous during and following mixing
and spreading. It shall be free of excess water or emulsion and free of segregation of the
emulsion and aggregate fines from the coarser aggregate. Under no circumstances shall water
be sprayed directly into the lay -down box while laying micro - surfacing material.
LINES
Care shall be taken to ensure straight lines along curbs and shoulders. No runoff on these
areas will be permitted. Lines at intersections will be kept straight to provide a good
appearance. If necessary, a suitable material will be used to mask off the end of streets to
provide straight lines. Edge lines shall not vary by more than f 2 inches (t 50 mm) horizontal
variance in any 96 feet (30 m) of length.
CLEAN -UP
All areas, where micro- surfacing material is placed outside the limits shown on the plans, shall
have the micro - surfacing mix removed as specified by the Engineer. The contractor shall, on a
daily basis, remove any areas of over - placement and/or debris associated with the performance
of the work.
If bleeding, raveling, or de- lamination of the new micro - surfacing occurs, the Contractor shall
make repairs by any method approved by the Engineer. The Contractor shall not be relieved
from maintenance, and final contract payment will not be made, until repairs have been
completed. Micro - surfacing shall be removed by a profile grinder and a full lane width pass of
micro - surfacing shall be applied in full compliance with these Special Provisions.
PAYMENT
Type II Micro - surfacing shall be paid for by square yard. The area to be paid is based on the
final actual area placed, as measured by the Project Inspector. The price shall be full
compensation for all furnishing, preparation; mixing and applying of these materials; and for all
City Of Saratoga General Construction Specifications 174
MW
2013 Pavement Management Program and Prop 1 B Project
labor, equipment, tools, test designs, compliance testing, cleaning, sweeping, sand blotters,
repairs, signs, and incidentals necessary to complete the job as specified herein.
-- -- Payment for water additives and mineral - filler usedin - the micro- surfacing- mixtureshallbe
considered as included in the payment for micro- surfacing and no separate payment will be
made therefor.
111 -13 NOT USED
111 -14 NOT USED
111 -15 REMOVE TRAFFIC STRIPES, PAVEMENT MARKINGS & PAVEMENT
MARKERS
Remove traffic stripes, pavement markings and pavement markers shall conform to Section 15-
2.02b, 15- 2.02c, and 15 -2.06 of the State Standard Specifications, the details shown on the
plans, and these special provisions.
Contractor will mark existina traffic stripes, limit lines and crosswalks with temporary floppies
prior to starting micro - surfacing work. Floppies will be installed every 30 feet for striping, 3
feet for stop bars and a feet for crosswalks or as directed by the inspector and they shall
remain in place after micro- surfacing placement. Any floppies pulled out by micro -
surfacing process will be immediately replaced.
All traffic pavement markers will be removed. Removal of pavement markers or markings shall
not materially damage the surface or the texture of the pavement.
Any thermoplastic traffic legends, traffic stripes and pavement markings shall be removed by
sandblasting or as directed by the Engineer. No painting over existing thermoplastic will be
allowed.
Any painted traffic legends, traffic stripes and pavement markings that are too thick to allow for
proper application of micro - surfacing shall be removed by sandblasting.
Where blast cleaning is used for the removal of pavement markings or for removal of
objectionable material, and such removal operation is being performed within 10 feet of a lane
occupied by public traffic, the residue including dust shall be removed immediately after contact
between the sand and the surface being created. Such removal shall be by vacuum attachment
operating concurrently with the blast cleaning operation.
Wherever the Contractor's operations obliterate pavement delineation (lane lines); such
pavement delineation shall be replaced by either permanent or temporary delineation before
opening the traveled way to public traffic.
City Of Saratoga General Construction Specifications 175
:•
2013 Pavement Management Program and Prop 1 B Project
The lump sum contract amount for Remove Traffic Stripes, Pavement Markings and Pavement
Markers, including crosswalk lines, shall include full compensation for furnishing all labor,
materials, tools, equipment, and incidental for doing all the work required to conform with these
Specifications and as required to accomplish the work. Temporary stripes, markings, and
delineation will not be measured for payment. Full compensation shall be considered as
included in the lump sum payment for Remove Traffic Stripes, Pavement Markings and
Pavement Markers.
111 -16 MICRO - SURFACING HAND WORK
In areas where the spreader box cannot be used, micro- surfacing shall be applied by hand
squeegees to provide uniform and complete coverage. Care shall be exercised to leave no
unsightly appearance from Micro - surfacing Hand Work. The same type of finish as applied by
the spreader box shall be required. Micro - surfacing Hand Work shall be completed during the
machine applying process of that street. Micro - surfacing Hand Work shall exclude all hand
work necessary for the completion of the machine applied micro- surfacing process. Areas of
Micro- surfacing Hand Work shall be identified and totals verified prior to start of construction.
The contract unit price for Micro- surfacing Hand Work shall be measured and paid per square
yard. The area to be paid is based on the final actual area placed, as measured by the Project
Inspector. It shall include full compensation for furnishing all labor, materials, tools, equipment,
and incidentals, and for doing all work involved, including but not limited to, written notification,
vegetation removal, preparing surface, power sweeping, removal of litter and debris, placing
micro - surfacing, protection and location of manholes, valve covers, monuments, placement of
sand blotter etc., clean up and repair of micro - surfacing, as specified in the specifications and
Special Provisions.
111 -17 DUST CONTROL
Dust control shall conform to the provisions of Section 10, "Dust Control," and Section 17
"Watering," of the County Standard Specifications.
Compensation for conforming to this section shall be considered as included in other items of
work.
111 -18 SUPPLEMENTAL WORK
Supplemental Work shall be as defined in Section 1.02 "Definitions" and shall comply with
Section 4.07 "Extra Work" of the County Standard Specifications.
City Of Saratoga General Construction Specifications 176
290
2013 Pavement Management Program and Prop 16 Project
CRACK SEAL SPECIFICATIONS
o Clean all cracks greater than 1/4 inch with compressed air. Fill cracks greater than % inch
• Contractor is responsible for all labor, material and traffic control during crack seal
needed for a safe operation. ie; flag trees, cones , barricades, Etc...
• Work to be performed Monday through Friday from 7:30 am to 5:00 pm unless approved
in advance by Public Works Director.
City Of Saratoga General Construction Specifications
291
177
2013 Pavement Management Program and Prop 1B Project
CITY OF SARATOGA GENERAL CONSTRUCTION SPECIFICATIONS
City Of Saratoga General Construction Specifications
292
178
2013 Pavement Management Program and Prop 1 B Project
CITY OF SARATOGA
GENERAL CONSTRUCTION SPECIFICATIONS
1. Construction work and operations shall conform to the prevailing State of California
Standard Specifications 2006, supplemented by special provisions required by the City
of Saratoga Engineer's Office. The performance and completion of all work must be to
the satisfaction of the City Engineer.
2. Construction details shall be in accordance with provision of the current City of Saratoga
Standard Details as appropriate. In the event of conflict, the matter shall be resolved by
the City Engineer.
3. Contractor shall provide adequate dust control as required by the City Engineer.
4. Accurate verification as to size, location and depth of existing underground conduits or
facilities shall be the individual contractors responsibility Plan locations are approximate
and for general information only. Contractors shall contact utility companies for exact
locations of utilities.
5. Concrete used for structural purposes shall be Class "A" (6 sack per c.y.) as specified in
the State Standard Specifications. Concrete placed must develop a minimum strength
factor of 2200 p.s.i. in a seven day period and 3000 p.s.i. in 28 days.
6. Encroachment permits: Encroachment permits shall be secured from the Santa Clara
County Flood Control and Water District in cases where needed. Encroachment permits
shall be secured from Caltrans where needed.
7. Contractors or the Developer must notify the Public Works Department before beginning
any of the activities listed below. Failure to do so may provide cause for rejection of the
work done and the necessity for either; 1.) removing and redoing the work; 2.) special
testing such as coring, etc. 3.) a long- term performance bond or 4.) all or any of the
above. The critical stages include:
a. Commencement of work
b. Beginning cut or fill
c. Completion of excavation and/or subgrade
d. Placement of aggregate base rock
e. Application of prime coat or track coat
f. Placement of Portland cement concrete in any structure
g. Placement of asphalt concrete or other roadway material
h. Completion of any drainage structure
i. Backfill of any trench
j. Placement of any structure or roadway over a backfill trench
City Of Saratoga General Construction Specifications 179
293
2013 Pavement Management Program and Prop 1 B Project
k. Completion of a project
8. The city requires a minimum of 24 hours advance notice for general inspection, 48 hours
for asphalt concrete construction.
9. The Contractor and/or his authorized representative must submit written request for final
inspection and acceptance. Such requests shall be directed to the City of Saratoga
Engineering Dept., 13777 Fruitvale Avenue, Saratoga.
10. Routes used by construction traffic to be approved by City Engineer.
11. Field Engineer: Contractors or their engineer shall designate or provide a Field Engineer
to act as a liaison with the 'contractors, subcontract and the City with regard to
construction activities. Name(s) and phone number(s) of the individual(s) designated as
Field Engineer shall be provided to the City and to all contractors and subcontractors
working on the job. All questions as to the meaning and intent of the plans should be
taken to the Field Engineer.
Construction work and operations shall conform to the prevailing State of California Standard
Specifications 2006, supplemented by special provisions required by the City of Saratoga
Engineer's Office. The performance and completion of all work must be to the satisfaction of the
City Engineer.
City Of Saratoga General Construction Specifications
294
180
L if
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aLQ� (, �j I � a�, °$ 4 F � -�.,,.,��� `'r� �: � � � "!r I i?rk t ` '�..` �: �`` �`�'v� � ti,- °"""�.`M., �i'�X� ��.. �,a..•°^'�iJ; -�" I 4z
1 ' 1� � r L - � I � i +2 � �'` �`*•,� i � ffF � ] ° 7 } 1 l�� /��3A� ,li,.��"".�� r. � "� 7�" _ "T"_""•'.e'rJ.•_ �.+,r j y f'C � ?' �`
I I F ,�, +3'7 �;''iP ``'y i �., ` w ♦ +w wit 1 5 e % fl �� -- �"'
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�.,
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�' "�`'��``',+., ��'`",,,,..`"::.� "' °•gym:
2013 Pavement Management Program and Prop 1B Project
Property Line
2' resin. 4' min. 2'
Slope " 1' -rna
CL. G
Cushion # Compacted Subgrade `'vner ce note 1 P9•
Expansion joint or weckeni
plane or cold joint.
ax- �A rKln.- 2Q' min. to next
commercial driveway
Voti�; de
Id
NOTES
i,a orb s
re uf�► 1, Approach removal must be by saw -
cut. Gutter to remain.
2. Continue sidewalk scaring across
driveway,
1 Weakened plane Joints to be 1 -1/2°
deep rein,
4. 01W to be min. A.C. if slope 2-- 15%;
P.C.C. if slope > 20%
Designed by Approved by Date File name SCale Sheet 21
E.B. 1•H• AUGUST 2409 1 NO SCALE
STANDARD DRAWING
CITY OF SARATOGA VERTICAL CURS
DRIVEWAY APPROACH
City Of Saratoga General Construction Specifications 183
297
2013 Pavement Management Program and Prop 1 B Project
A. CONSTRUC110N SPECIFICATIONS
1. 6" Class B P,C.C. (5 sock mix on 4" rock cushfon)- Nate. P.C.C. to contain
1 pint Lampblack, /C.Y.
2. Fine Broom Finish on all concrete
3, All work to conform to Calif. Std. Spec.; MaZ 2006
4. Asphalt & Concrete conform to Type A, 3/8 maximum, medium, grading
requirement per Section 39 -2 of Caltrans Stondard Specs.
w
i Saw Cut
C Varies 41 �� 1 w 3' Min.
a. 6*
F T Slope., e., 1 4" per font —a.- i' Lip, 11' FF
Score �' + , ' + ;
6" Concrete---/ 4" Rock Cushion 0 95 %- --tTT-
ComDacted Native Soil
6 90% nnim
8. INSPECTION SCHEDULE
1. Preliminary- -where required to handle special conditions
2. Excavation and subgrade
3. Forms and base
4. Final- including construction, paving and construction
Remove to nearest .
dummy joint or saw
to allow a true
marked joint.
Edge
Exlsing
, A. -.
Place 3' A.C. on
B" Close 2 Agg.
Bass Rock 0 953
Farm Boord Req'd
to pour concrete
Dowel into adjacent
curb
* 5' min. to end of
curls return.
Designed by Approved by oate File name Scate Sheet 1B
E.B. 1. H, AUGUST 2009 1 1 " =1' -0"
STANDARD DRAWING
CITY OF SARATOGA CURB OUT AND
DRIVEWAY APPROACH
City Of Saratoga General Construction Specifications 184
298
2013 Pavement Management Program and Prop 1B Project
1' x a' Keyway I n backd
curb what a sidewalk or
;aura alduwalkjolns curb
io
¢I i
rya -00
STANDARD VERTICAL CURB & GUTTER (V -24)
NOTE: Min slope alwq
gutter fines shall be 0,3`Ya
Designed by Approved by Date File name Scato Sheet 7
E.B. 1. H. AUGUST 2009 1 NO SCALE
STANDARD DRAWING
CITY OF SARATOGA V -24 CURB AND GUTTER
City Of Saratoga General Construction Specifications 185
299
fiR
Use 112' expariplaa jQlnt at
i #
a
pEy each end of curb returns
and at 801 oenters.
a-
■
—
Use 3112" x 1r smwA capped
dmals at each expain n joint,
A : - ..
Mark dummy joints V deep
rya -00
STANDARD VERTICAL CURB & GUTTER (V -24)
NOTE: Min slope alwq
gutter fines shall be 0,3`Ya
Designed by Approved by Date File name Scato Sheet 7
E.B. 1. H. AUGUST 2009 1 NO SCALE
STANDARD DRAWING
CITY OF SARATOGA V -24 CURB AND GUTTER
City Of Saratoga General Construction Specifications 185
299
2013 Pavement Management Program and Prop 1 B Project
X-a'
} f t t t Curb G
N
d - FIc
LO
' w A 4
4 d
• r .: a •. ,�• . d .
Keyway gee
note 4 below
V -4'
CROSS SECTION
E9
Une
NOTES
1. Use 1/2" expansion joints at each end of curb
returns and at 60* .centers,
2. Use (3� 1%2" diameter 12" Le. smooth copped dowels
at eae expansion joint,
3. Form or cut weakened plane joints at 10` centers.
4. Locate I*x3" keyway wherever sidwalk, sidewalk
corners or driveways abut curb
5, Lip of gutter to be some distance from roadway CI: as
H on standard vertical curb and utters.
6. Min. slope along gutter flowline= t.3%
Class B PX.
Cone.
Dowels (see
note 2 below)
Designed by Approved by Dahe File name Scale Sheaf 10
E.13„ I.H. AUGUST 2009 1 " -1' -6"
STANDARD DRAWING
CITY OF SARATOGA FI-36 CURB &
GUTTER DETAILS
City Of Saratoga General Construction Specifications 186
300
2013 Pavement Management Program anti Prop 1 B Project
1. Residenflal sidewalks shall be rnfn. 4' wide,
cornrnercW B' min. width in cornmercial and
profeesioagl grid Cr41rninlatrotive xoneo,
2. provide construction faints where curb and
sidewalk abut.
3. Whee[ chair ramps to be located at either or
both returns or center of corbel cis directed. fee
sheet 11? for ramp detail.
4, Weakened plane joints to be 1 1' deep nmirl.
Place 114" expansion Joints at ends
of structures and on ro' centers
Stare at 2' when appropriate
for decorative purpose.
Weakened plane at 4', 5' or .G,
dependent on s/w width.
I �
E
Property Line PLAIN
STANDARD SECTION
Variable — 4' rnin, Variable Y -2t Curb & Gutter
Al ig u+t r
CI.. B
P.C. tbnerete _ �`'• '
kgcj. Base Cushidri See Hate I, p.25
1I—
STANDARD SECTION
Variable — � 4' min. I adr vi'r
LCL. B'— iii.. -11 1�
P.C.Cancrete
see note t, p.25
An. base eushion
MONOLITHIC SECTION
—Store to 1f3 depth. consr. joint if needed.
Same dimensions as V -24 rurb i gutter
Pjfura Ya al key- way for
future sidewalk pour yhpn
not poured at same time
r
Designed by Approved by pate File name Stale Sheet 19
AUGUST 2009 1 NO SCALE
STANDARD DRAWING
CITY OF SARATOGA STANOARp CONCRETE SIDEWALK
City Of Saratoga General Construction Specifications 187
301
2013 Pavement Management Program and Prop 1 B Project
Ripe Locating Wire or Asphalt concrete (3/89 Mix)
Tape as Specified by Match Existing sac Seal
Utility Co. Coat as Req'd by City
Saw —Cut Pavement to A H Existing A.G.
Produce a straight 6
vertical face against - - Miry. 1 Min;
which to butt the • ,,.. ;,.; ..,.. ;� ;.N,
New Pavement. 4 +,' ;= : ;..` .,ti•.
.ti'.
k [s > " •• Existing Buse Rock
Slurry Mix
' I I
Bedding as required by
Utility Company
As Req' d
By Utility Ca:
SLURRY MIX SPECIFICATIONS
Per Cubic Yard
One (1) Sock Portland cement (Type II)
40 Gallons Wafer
1.200 pounds sand
Variations of this mix design may be used
upon approval of the City Engineer
Backfill slurry mix to pavement grade and bridge
with metal plate until slurry mix can support vehicular
traffic. Asphalt concrete patch to match existing
thickness, 2" minimum {Type 8 -3/8" Aggregate}
Do not move slurry once placed in ditch,
Scale Sheet 25
Designed by Approved by pate File name
E.B. I.H. AUGUST 2049
STANDARD DRAWING
CITY OF SARATOGA RESTORATION OF UTILITY EXCAVATIONS
IN ASPHALT CONCRETE PAVEMENT
City Of Saratoga General Construction Specifications 188
302
2013 Pavement Management Program and Prop 1B Project
When using temporary steel plating tacover open exanvatians within the City of
Sorcitoga, the following mast be performed
1< The existing A/C pavement must be milled to o depth of J' -1' around the
periphery of the excavation, so as to accommodate and 'countersink' the steel
plate.
2. Once the plate i6 in place, any high lips and/or adges between A/C and
stool plate ahould be smoothod with A/C patch.
Existing
A/C F6cdwoy
k iII .A%G to
Countersfnk
steel plate
i
6" Mir
A/C to smootharn
edge
jj 5fse! Plate
S.
Cross Section
No Scole
Plan View
No Scole
f
Iota
Designed by Approved by Date Fife name Scale Sheet 27
E.N. I.H. JULY 2003 1 NO SCALE
STANDARD DRAWING
CITY OF SARATOGA TEMPORARY PLATING GP ROADWAY EXCAVATIONS
City Of Saratoga General Construction Specifications 189
303
W
C:)
0
r)
CL)
0
(D
Z3
(D
ED
0
0
0
M
COO)
-0
(D
0
O
C)
Retaining "rba.
.hbr. rws:"6ary
0 ]VOtntiod ! -
509 Not* 9
4.33k man
See Not. 8 4 1 An
5totodak
PLAN
-SA vor var
4ullo, gloom of curb
C.M ideo
ELEVATION
Lia at bottom of
T-
111"
Sidewalk,
g.ttw orwie—,
See #66ka A T, :me )WO, 15
MCA
I: A
CASE A
bPiCal driveOOY,
910"01K Oct depro&&W
qi� at bqnqq or
V-
vwtv= ramp,
21-11
22
VOW grade.—,sidewalk
Rounded-
117.
.-.1-
A3-6
6S"
—F-
--715641160.4
A3-8
CASE B
OrNin,MV .1M OfilbritAid tld*oalk
SECTIONS
CURB
QUANTITIES
CUBIC YARDS
TYRE PER LINEAR Pool
0.02585
A3-9 0.01416
B2-4.-
03-4 0.00641
54 0.057W
D-4 9.04081 41
D-6 ,0*404 ,
DRIVEWAYS
L
'7
or U T`
4141 D�ql rrd 41-cr
W n long?
TYPE AT CURBS TYPE A2 CURBS TYPE A3 CURBS TYPE 0 Cu6aS TYPE E- C.1JR13.
Set, TWO. k Sr Table 4 Siporimomea on ox,4v;ng pavement Sae Tmlo A
Sam Table A
R-V4' , - In wIvr ji
Rye R,W' . ?�70' 2'
-a. Va..
e.. Face Of curt.
tWoned
L oaghwolral
I I .
6povd 4j-4'
bar *01 coorl
Yin length $6 R-l*
TYPE B1 CURBS TYPE 82 CURBS TYPE 83 CURBS TYPE 84 CURBS TYPE 4 CURB
11 limm T.Wq A SL%wimposea an povwwlr On Bridget
see table 4,
NOTES: CURBS STALE Or CAtWOAML
I.Camo A arlvy 6"flun, IWIcc$ty qppltaa. 6.), old �Idofe when sroo-11; 14 located w6wo a,Wnl— width .1 clear pams way for sidawatOt DEPARTMENT OF TRAMOORTA6116N
*nee cmolr& Ohm tm~" The swfaaa. siopon *hall Awl m 4'.4r.
2.u:: Case 3 qervowoy,�Ion ~ ramo wapes ouia T "dead 6.331, CU R138 AND DRIVEWAYS
opq 107. .. COS. 9,9eloTnir
.7 cairos am ov:;Ottslitw or Gdnol,�"dh
OL. Sidawdlik aml ru*P 1hTclda" "I' at dr" Y small be eag,m&mn " be Ac*ss&-y for arrv. .14.wiks NO SCALE
3-Use Cue a or;"m A' fw reoLder4oh and 6" for c�rclx- �b reLghiff in am"s of 4".
elope kautd =2MTn'1=6h!n sta""all' cross
7.Offfeeent:6 in Map* of rho driveway ramp and irms 1O.Across.1he pade4triam route at aura r ""' RSA ABTA P►X0 WDVEWWA It. 2WA SUPERSEDES STAPIDAFOO PLAN A81A
r,
4.X-3'-Q" except for curb mlghtG over lo" here, Of 4 1 A* Wf�ft the 99*14e and q point GO Ima qu Tor pan slope shall not oxcoiia r-p.t
4.1 SOUPOO, shall be used on �o 91". tZftracd V 0" trap gutter line 4hoO1 not oepin, far each 2' -a" of .1d1h. OATCP MAT 1, ZWG - PAGE 1 T3 OF 01E STO.WULM PLMS BOOK OAIEO MAY 2006.
a 'ST" Iveway ramp slave, not,
;Uti.r FREVISED STANDARD PLAN RSP A87A
CURB
I WE
T-
111"
-.7
'NV
"M"
11g vows MOO— ....... .
I: A
CURB
I WE
01"HS10K6 I
111"
"H2*
'NV
"M"
Q-6
V-
6"
21-11
22
J%
117.
.-.1-
A3-6
6S"
—F-
A3-8
r
2'
CD
Sv
3
CD
Sv
(D
9
CD
E3
CL
-u
-u
0.
CD
0
l-
0
In
(ll
CD
D
(D
Q}
O
7
N
O
7
U)
CD
n
n
!]7
O
7
(n
CA)
Q
WeN
31
.wix .. 7
Sidaealk ! �I `o - ...Sea Hot -
See a r4 �' 10 and 11
MPte 7
—I Front
+age of
sloaaakK t
N OWs
1aY. Maw o3 14) X :law
af. Sir alb
A I
Twin
CASE -A
Tr
Sideealk
$46 1 Q'� !� Sao a iia
Meta T.
n, �I Front
edge of
ordewaEk
IQ% Mac '°� ': Lax Ma,
al Curb at WrD
. Frgoqanet
sldara,k
I
G Retaining cw'o ;r
Maca..ary PT ad"
�%n� . Retaining curb
D,i3x
Od" PY aide.atk
do
uow
w
�
oo
SrdewaIn
Sa.
•x
Sae
Hafe 7
. Frgoqanet
sldara,k
I
G Retaining cw'o ;r
Maca..ary PT ad"
2% Moe' .
D,i3x
Mai
do
uow
w
�
oo
h
Sa.
•x
. Frgoqanet
sldara,k
I
G Retaining cw'o ;r
Maca..ary PT ad"
oT�alar.oik ��� -sea pa+aa —1 `.
CASE C 10' 11
T "Zd ~
. � d µ1
BP.i DI's
a elk
o-
RAISEDTR TED DOMO DOM
NOTES:
1. A. .;I. WMITiena QiCtaTa, Eme d TMplgn Cms Cl b b raro. May w
.W Oar crarn4r FIN P1atrana similar to tnoea eroea In Darall A area
Us" d TM c— of —,b roe,pr uesd In batarl A do not here to be
the some. case A TWo.gn Cola G }''alto ea" atm may ne rasa at
mid Llod. Iccetionn, m aFfa cend,tiann dietPte.
.I .........W, -kP% MaK A
44xa�°b- CA5E a ,,toles eA cuW ► $. iT aie+anCa (ras d.re ro DPek dT nideua,k rr led akari to
B EO and 11 sipe•a1k ;1r " -._.. qY,.,. Srdewaik tthss di�Tk ero°a a "a..d A ItWIMa6)y i a Claw 9, w G b�
sae P;'4ak"" t Fran+ saw y �9
]aZ i7 nay Pe dame as in saw D.
ro alooraay 0"
CASE D
~ Y
4 �
=� nh
LC:raln0 .. p!
I
SldaealX
a
71PT DcR
F1Pf'- anaTta a rlacag
Piaa acorn p1%1da
'�D` etroipnT cure
P
�[.-Yqc-m A n Gik 1f prdardea
DETAIL A
IXEICAL TWO -RAMP CORNER INSTALLATION
see Nato 1
Kot. 7 a N i , M aiw+w,k Sae �aa
'L-I— Mate 7, Fjx. 1Px Mac S. con.. urn re flea #ea in tinier of cH r nfo c atoll 0 M
r Pt c,w'D eanfipuratien mllai da aimrNar i4 eFd1 erorn for Tgll p,
b front
� . S�Id1eaIX i - Typ u rYp , 1a0e a[ A. As alts th. Came, celeste. it retaining '.9".t taro ei lore d 0 ",Tree 'K
it c e ald.aalk. ales ar tM Case 6 rtAp alolr ba PPn.trJCtaa 1. versed darlrlgn.
Nola T �$ �' as r Retaihlnq m$ -. 'I� ;�: I i. 1[ totaled m a earv.. Me sloe. or TIs rump n not be porpl 191,
,bath b$ ,���tr^`i. [ I Put the minirl,r :loth of the 1P-0 Mall p t - ,+a1
rides 4f W "- a,�,rS�F..n;' a. SIP. flop P[ fees ftgrae Ypry WifarmlT Trom tl n lnum of 102 or v
ramp, + �I "pl pufo to ialiTOrm i'th itllgitfbl nal blNYplk elope aca"t to Too or
lPX Yax the ra.gi, axcevt to Goy G and cast *.
pt t:4rD A -a M.n •., i A' ^0" Mln Sae Holes 1O
See IbYle Ratoinrnp .� i. This aro Kali be outlrnad, w n. of th a 1 -P" olds '
Fran# �.n 10 old 1r Curb alts t1 bolds xl +n It r AR T
r saps oR p ao oppro.rmorol en cons r. Sae
• alae.alk CASE F I„ 9roaxlrq .stale,
y r ~° -- Rttafnln0 CASE a it. Tr= Tons fron ramp: and Joed1eq to .41ka, putt ►r1 W :trletl
cum 3. See Note 4 .rail ar flue' Pro free of oprupt charge..
rraes br a
.� Spa Rotas iP rP.aT1 ,. Qltfor. 9. Mp.r.upe elopes oT atljolnitg pui+ore. In, rood a loco roamdiare3y
,qnP 11 j +larl lna Tao ramp - e' -a" Mtn aojocant is fha pW'r1 YPllfp PP accer YrWe '0411 p I l net 1wPaaa
C E 6 Rcrnmw'' j"` '1 y aercanr rltnprt A' -d" of the lap and Doitpn of V Curb ranP.
7yp Sea Note 9• n- °__-____�'1' Q
—�" 2X Maw 1D. CrTD -raaba anal, iWae a aatet #able aarnrnp our( 1 rlwt extend:
e.aax Itlk the turf ritlH, aw 3'- ff'tlaprh aT Tm rasp. Data wHv IYarnrnq
trhnre a dared Ards occura SECTION A-•A Srffaces enoll conform to the do Win Lg ,nit p1 n one it t
pro�tae a'.a" A+rapnt cwb requlreaMnle rn the Speciol ProWatans. [�
11. Ths edge of the aetwtable wo—Ig sur[aoe nee Ine sliest
. CMtar Ratsining e.w slap be t'*I~ :" and d" frao the prttar flawilipp. z
II-Gno rgoq..arY., 1Y. 51daedlk and rasp RhiGJknnw;#, `r, NFall be 7� /i" mr Imam.
Top of ramp 4. " min _.
£CR ! Rourr1ed_1_- 15.LtI(V twli bokaa, malYalaz, rvufta and atr otnar 4Yrllty f¢ciliT14V
!rte ^� _ '� -"- aIM1n th. a4l.laal'ia0 aT TFa Caro romp rill tot r YatAitld M V
d.33Y. Yak ,r aajUe7ad tq grade ay Tre aerNer prior sa,. M in njunctlon rich,
2x Max afire "step mnalr4ctian.
Sae Notes SECTION 8 ^H
dq 1q. For rarrofir cagFTigns, re .0.01 a u raw 0�1riarM T of on Mown
b anm >
6-1k A.- Oppress enure sidemik as redulred all, to at the contrectar'a
q r prdiac, alone. ti�
fle•tdlnlna CD
i curb 1} 1. :Y' to 2.35 -
g nleesedr'y center to 1
wtter � center apacrnp -�'
I T.
7Y Ilaw wl RAISED TRUNCATED DOW-PAT76H (IN-LINE1
g$o?Pra 9 �,,.N- .�.•.C'SFCTirri0N iC,C Ar+prae rmpt.IJ iSr ..
, Croaaralk If Prwld!dy_,_, Limit Pr Poy _ e C E STATE OF CALFPRea4
- i�
'-AL-9--mm ' ' DEPARTeEMT CF TRANSPORT TIDu
Sea Rate 11.. y "r N ----W_ �'I GROOVING DETAIL ?CURS RAMP DETAILS'
TYPICAL ONE -RAMP r NO SCALE
CORNER INSTALLATION sn 11_ RSp Am OATgo sc nUKR 1, 2006 SIPERSEDCS ST FLAN ARIA
See Wine k and S Rnto D' RETROFIT DETAIL DATED MAY 1, 2006 - PACE its OF THE STAWAM PLANS NOW DATED uAT 2008.
£H1e75nq G m and Alosiow REVISED STANDARD PLAN IRSP A613A
V:1
z>: uyk
3
sr,
1
h
Sa.
oT�alar.oik ��� -sea pa+aa —1 `.
CASE C 10' 11
T "Zd ~
. � d µ1
BP.i DI's
a elk
o-
RAISEDTR TED DOMO DOM
NOTES:
1. A. .;I. WMITiena QiCtaTa, Eme d TMplgn Cms Cl b b raro. May w
.W Oar crarn4r FIN P1atrana similar to tnoea eroea In Darall A area
Us" d TM c— of —,b roe,pr uesd In batarl A do not here to be
the some. case A TWo.gn Cola G }''alto ea" atm may ne rasa at
mid Llod. Iccetionn, m aFfa cend,tiann dietPte.
.I .........W, -kP% MaK A
44xa�°b- CA5E a ,,toles eA cuW ► $. iT aie+anCa (ras d.re ro DPek dT nideua,k rr led akari to
B EO and 11 sipe•a1k ;1r " -._.. qY,.,. Srdewaik tthss di�Tk ero°a a "a..d A ItWIMa6)y i a Claw 9, w G b�
sae P;'4ak"" t Fran+ saw y �9
]aZ i7 nay Pe dame as in saw D.
ro alooraay 0"
CASE D
~ Y
4 �
=� nh
LC:raln0 .. p!
I
SldaealX
a
71PT DcR
F1Pf'- anaTta a rlacag
Piaa acorn p1%1da
'�D` etroipnT cure
P
�[.-Yqc-m A n Gik 1f prdardea
DETAIL A
IXEICAL TWO -RAMP CORNER INSTALLATION
see Nato 1
Kot. 7 a N i , M aiw+w,k Sae �aa
'L-I— Mate 7, Fjx. 1Px Mac S. con.. urn re flea #ea in tinier of cH r nfo c atoll 0 M
r Pt c,w'D eanfipuratien mllai da aimrNar i4 eFd1 erorn for Tgll p,
b front
� . S�Id1eaIX i - Typ u rYp , 1a0e a[ A. As alts th. Came, celeste. it retaining '.9".t taro ei lore d 0 ",Tree 'K
it c e ald.aalk. ales ar tM Case 6 rtAp alolr ba PPn.trJCtaa 1. versed darlrlgn.
Nola T �$ �' as r Retaihlnq m$ -. 'I� ;�: I i. 1[ totaled m a earv.. Me sloe. or TIs rump n not be porpl 191,
,bath b$ ,���tr^`i. [ I Put the minirl,r :loth of the 1P-0 Mall p t - ,+a1
rides 4f W "- a,�,rS�F..n;' a. SIP. flop P[ fees ftgrae Ypry WifarmlT Trom tl n lnum of 102 or v
ramp, + �I "pl pufo to ialiTOrm i'th itllgitfbl nal blNYplk elope aca"t to Too or
lPX Yax the ra.gi, axcevt to Goy G and cast *.
pt t:4rD A -a M.n •., i A' ^0" Mln Sae Holes 1O
See IbYle Ratoinrnp .� i. This aro Kali be outlrnad, w n. of th a 1 -P" olds '
Fran# �.n 10 old 1r Curb alts t1 bolds xl +n It r AR T
r saps oR p ao oppro.rmorol en cons r. Sae
• alae.alk CASE F I„ 9roaxlrq .stale,
y r ~° -- Rttafnln0 CASE a it. Tr= Tons fron ramp: and Joed1eq to .41ka, putt ►r1 W :trletl
cum 3. See Note 4 .rail ar flue' Pro free of oprupt charge..
rraes br a
.� Spa Rotas iP rP.aT1 ,. Qltfor. 9. Mp.r.upe elopes oT atljolnitg pui+ore. In, rood a loco roamdiare3y
,qnP 11 j +larl lna Tao ramp - e' -a" Mtn aojocant is fha pW'r1 YPllfp PP accer YrWe '0411 p I l net 1wPaaa
C E 6 Rcrnmw'' j"` '1 y aercanr rltnprt A' -d" of the lap and Doitpn of V Curb ranP.
7yp Sea Note 9• n- °__-____�'1' Q
—�" 2X Maw 1D. CrTD -raaba anal, iWae a aatet #able aarnrnp our( 1 rlwt extend:
e.aax Itlk the turf ritlH, aw 3'- ff'tlaprh aT Tm rasp. Data wHv IYarnrnq
trhnre a dared Ards occura SECTION A-•A Srffaces enoll conform to the do Win Lg ,nit p1 n one it t
pro�tae a'.a" A+rapnt cwb requlreaMnle rn the Speciol ProWatans. [�
11. Ths edge of the aetwtable wo—Ig sur[aoe nee Ine sliest
. CMtar Ratsining e.w slap be t'*I~ :" and d" frao the prttar flawilipp. z
II-Gno rgoq..arY., 1Y. 51daedlk and rasp RhiGJknnw;#, `r, NFall be 7� /i" mr Imam.
Top of ramp 4. " min _.
£CR ! Rourr1ed_1_- 15.LtI(V twli bokaa, malYalaz, rvufta and atr otnar 4Yrllty f¢ciliT14V
!rte ^� _ '� -"- aIM1n th. a4l.laal'ia0 aT TFa Caro romp rill tot r YatAitld M V
d.33Y. Yak ,r aajUe7ad tq grade ay Tre aerNer prior sa,. M in njunctlon rich,
2x Max afire "step mnalr4ctian.
Sae Notes SECTION 8 ^H
dq 1q. For rarrofir cagFTigns, re .0.01 a u raw 0�1riarM T of on Mown
b anm >
6-1k A.- Oppress enure sidemik as redulred all, to at the contrectar'a
q r prdiac, alone. ti�
fle•tdlnlna CD
i curb 1} 1. :Y' to 2.35 -
g nleesedr'y center to 1
wtter � center apacrnp -�'
I T.
7Y Ilaw wl RAISED TRUNCATED DOW-PAT76H (IN-LINE1
g$o?Pra 9 �,,.N- .�.•.C'SFCTirri0N iC,C Ar+prae rmpt.IJ iSr ..
, Croaaralk If Prwld!dy_,_, Limit Pr Poy _ e C E STATE OF CALFPRea4
- i�
'-AL-9--mm ' ' DEPARTeEMT CF TRANSPORT TIDu
Sea Rate 11.. y "r N ----W_ �'I GROOVING DETAIL ?CURS RAMP DETAILS'
TYPICAL ONE -RAMP r NO SCALE
CORNER INSTALLATION sn 11_ RSp Am OATgo sc nUKR 1, 2006 SIPERSEDCS ST FLAN ARIA
See Wine k and S Rnto D' RETROFIT DETAIL DATED MAY 1, 2006 - PACE its OF THE STAWAM PLANS NOW DATED uAT 2008.
£H1e75nq G m and Alosiow REVISED STANDARD PLAN IRSP A613A
W
r1r.T�
V/
C7
r=r
O
Q7
N
O
Q7
(D
Q7
n
O
7
N
C
O
n
0
7
W
rD
N
lr newamry, 0o6arruat raralrlsoq
A GurD aT AXrOe' CY ilaoYalK
..., � �.. -..... �.i�� war Nita 2
�' R� rIXIw .. q.3 }'t' `•Slatwalk,
Mg.
sortmo, Sea- Yar
f)cFCCl able ww ning ' 1
as } ace
ana 5 -,- _.ri OrORAyaIh j.
It pravldaD
A
CASE CURB RAMP
_ •.
[ur4 romp.
Dc+taCYabry
aarnlnp
Surfor_v,
Soil wttD 9 -,
sail .11re ]r,
bN
4-T
b
Glop. Pasiaq+"taY
to a teln 2X liaw
._. "t, romp,
3ra No r» 3
Sev Nako t
y
� e a
I 6
1 �
I �
Raipaa lalona
— See W-16 r
°J N: Saa sot. 9
_Y-
�DereL CLbre
worlrirtp cur Faaa.,
Sao to 3
i
Y
O
i
I hlolwa lslana'� � I i
TYPE A PASSAGEWAY
Rais®d lalnrtG�..
OtteatmlD � Nil,
SurFaae,
Sae Nato &...t,
fl-10.4 101ana „
Slap. passop4r�ay
14 oroin 2k mD.
Curb ralryn.
Sao sofa H
r Sao slat. # E
heda I' i
Curt omp, p li
Sea Yore Sac
-
J I ;
TYPE 6 PASSAGEWAY
Heta {nit`$ a11rb Gutter
if naLa>o6rrY r;a.tlm
1_
• See iATtre �
SECT10H A -A
ao
Sail NOTG a --
1 h�
Slage rssapawtry
e
10010 U -109
am Curb ronp. - y
Saa N0,6%.
ato .
TYPE C PASSAGEWAY
_. -
Cigar paw r4g.:oy
^Ndln, f �Ty ,r 5urf4as of roravd 10-4 l
Rrtaln[nq verb ��
SEC-1`101`4 B -B
ate.. •�rv.�..,x.,w ��,' :tt
NOTES:
F.
side ma1k, romp ma baA6d4ewP7 ihlolcna�r,'r ", Nnail be
3`h" nlnim .n.
2. for *Wlls od yroov[np 4 alts Las. 04 curb loop, evil
5'I4rlpgr0 YIDh AfiM
•. rile aalalla ai a"lloinbra warning ourf =aa, sea Srandara
Pion AHA,
r. Ntefe an r0cins o"saga sy unpin Ti lass still, 1y' -3`.
tht _litctuble warnlrg aurf• sh.4i ..Tend "a dull wl.th
amd full appth Of fne paimg. wpr rang5h. �T+er4 an
lelaaa passajC way lvn5", r4 6re 1., TI1an or aoual to
6'-a ", but lees lrfst a'•O" a,,, da14GN ably warning sue raob
Gholl 4-ti no TTSS full wial�t and 2'•O" aapYll ad the
pciF.Qga way Iin QTh. VMfB �1 island pae4trgd way
iangtrt is rfoca r than I acNal to d ,Want Gat aXtpbla
vooling sills uc stall ax}ana Tad full +tarn and 3' -a"
Deer.', ad trip par:m4a way latgin.
5. For Coat, Cm "rb rulrp, thw wage of the aatoatgbl@ aorniflg
6urfaaa aaareit Ire 6tr66t Ltall a maf„ien 6" aria
Q' irpal Tral .utter flowilne.
G. TrvnsItfone rrar, ramps To wdlns, gi—aril or stroets sro"
o,l Fludh and free of aaryat arts wi.
7, Ywimaln Mapes of adjoining p�ttern, Tlto rood surface
1BrwealaralY ad�aaanf 10 Tr,a CLLro ar aCCeaslt tool t0
'boll not lm av a 5 P-canT .I min A'-C' of the top ,W
b.TYaro or tnb auto ramp.
S. oTlllTy Duli ngxea, marilpl.s, .avers 4n0 all wlo, W! 'it,
/eel lFr Sas witnIn the euiyiaarNpa of tna eur0 lama wish 0c
folaCGtad of gcjuataa t0 grace DY the awnar prl4r t0,.
or In ca,(Nlcflon wltrt, aura rarnp wnatruct ian.
S• for gdo:rlonnl ;"- famp aetairp, it. S,cixivo plat+ Ag11A.
SIM OF LALfORWA
CePARTMLNI OF ItAXWSPOHIATION
CURB RAMP AND
ISLAND PASSAGEWAY DETAILS
NO SCALE
2013 Pavement Management Program and Prop 1 B Project
MOWLI-ME tT Bait AND COVER
14 i16'
I I # I
.b 11
14" MIN
18 GA, Pipe Sleeve
Chiseled cross in 2" diameter x 2" brass
plug or 1 /2" Dia, x 4" brass rod with
R.C.E. or L.S. No.
Monument poured in place
in origional ground or in
fill compacted to 100%
relative compaction for
radius of 4` around 6 °�[a• 24" min.
monument
4 4!4'
-T
4" min.
14' mirt.
Compacted materiat to be at
leas[ 9" below pavement
but not more than 12"
below pavement when iron
Pipe is used.
W m
Encase box and pipe sleeve in concrete
Set g" below paved street grade
or 12" below ground surface
Mug with R.C.E. or L.S, tag
3l4" iron pipe driven inlo
origional ground or compacted
ground
CONCRETE MONUMENT PIPE MONUMENT ALTERNATIVE
Designed by Approved by Date File name Scale Sheet 23
E.B. 1. H, AUGUST 2099 NO SCALE
STANDARD DRAWING
CITY OF SARATOGA SURVF—Y MONUMENT& F30X
City Of Saratoga General Construction Specifications 193
307
2013 Pavement Management Program and Prop 1B Project
lag
T��.
x X fill,
qSS
i4
Ail
ED
a
z
rTl�
r�
z
f
f:
Designed by Approved by Date File name Scale "shee[ l of 1
H.N M.N March 2 09 NT5
n STANDARD DRAWIR6
CITY F ARAT A ASPHALT OVERLAY AND REJgASILiTATION
STREET CRCSS- $ECT[i4N
City Of Saratoga General Construction Specifications
1:
194
2013 Pavement ient Manager� Lei �t Program � � a; �d Prop 1 g Project
7
S ECCON
OF EXt$TM PAY MENT
-'A. DM1143 :PAVEMENT
WITH CUTTER CELT
TRE€T +
ITH CURB & GUTTER
f �
NTS
OVERLAY
SECTION
.6 1 it
■
4
nivi;-p �- ti� ._y ti�5 ._yam; .�
STREET W[TH EXISTING AC OVER GUTTER
JWITH CUTTER CUT)
NTS
TYPICAL STREET SECTION
City Of Saratoga General Construction Specifications 195
309
2013 Pavement Management Program and Prop 1 B Project
City Of Saratoga General Construction Specifications
310
196
2013 Pavement Management Program and Prop 1 B Project
r.+
LUI tU- +R
CONFORM T E, PCC BUS PAD
S
EXW]14]C
CUR & UJnEiIR
DETAIL FOR 12" GUTTED. CUT
.NTS
PA L BEET SECTION
City Of Saratoga General Construction Specifications 197
311
2013 Pavement Management Program and Prop 1 B Project
S51H OIL AND EAND SEAL AT &C-10INTS
_
. r TED b a
WS T 500)
(SOUTH 5ID4
GR r - - --
( RrH SIDE)
A
AIOUNID WURN LIP OF GUTFER _ OR
TYP. VIE OF C6, R8
GU MR CUT CL11gER CUT
H Ofd AND
L AT A.C. Jt3Nr'S.
V*DCE CIF STIAIC14T ACIRi S5
I MINOR Mt SIGNALIZED]
I SIDE STREET
IMIC CONFORM & GUTTE R WEOCE CUT DETAIL
City Of Saratoga General Construction Specifications
312
198
2013 Pavement Management Program and Prop 1 o Project
PREVENT I'FIRC
4 l-q UNDERCUT V4,
WAY THROUGH LIMB
FINAL CUT HERE`_ LFti
SMOOTH. CUT FACE
REMOVING LARGE I•_ MBS
1ST cur
%.
BRA H CROTM
3RD' & FINAL CLP[
NARROW BRANCH CROTCH REM0VAL
F LOPER CUB
-
LEDGE
UNDERCUT
00 NOT LEAVE t EDGE Ct]75,,
ON DOMD €ENE TO MAKE A
CLL-4 I UNION BETWEEN UPPER
AND LlNM CL TS
LEDGE CUTS
RED STUM
l44.
t
1r KEh1 RED DYING LEADER. d7W
L-krERAL, CUT TO FOLLOW
LAUCCON OF CROWK OF
RFNIAJ IKC PGiZTKX4 OF TREE
57k)65
ItEMM UNDER LIMBS To
L[GkMN HEAVY HRANMES
METHOO TO DE USED
IN TREE TRI +II NG
TREE TRI M [N G DFLI U L
City Of Saratoga General Construction Specifications
313
CIS SECTION
199
2013 Pavement Management Program and Prop 1B Project
WK Olk ASID $AND 5M A
VP TO
s GOMM
ovauff
AC ovum
-
a s
BMW PAVMDR -
- 4
,. -
y. E
C } r
RAISE
4
SURFM:E COURSE
QMLR
CNERLAY
+ a i i r
MANHOLE/VALVE
City Of Saratoga General Construction Specifications
314
200
2013 IF avement Management Program and Prop 1 B Project
END OF SECTION: CITY OF SARATOGA DETAILS GENERAL
CONSTRUCTION SPECIFICATIONS
City Of Saratoga Genera[ Construction Specifications
315
201
2013 Pavement Management Program and Prop 1 B Project
Scope of Work Locations
SCOPE OF WORK LOCATIONS MAPS
316
202
2013 Pavement Management Program and Prop 1 B Project
Scope of Work Locations
This page intentionally left blank - - - - --
317
203
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f
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CT,
Legend
a■■■■si Overlay 1.5 Inch
Microsurfacin ` —' 4—
9 QN:f
-»i-111 City limit
N
Feef 1
0 125 250 500 760 1,000
318
Legend
F:
:J
■■■■en Overlay 1.5 Inch
� Microsurfacing
_11_1_13 City limit
N
Feet
0 125250 500 750 1,000
ons 319
u
5
j�F � �` f��s ,}��r Eit `l._�t-- s`- ---- �JAC
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`IiCK4IZ�C�� DR. F CT. EU
�TNVAY
t yr � I-.•
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r.
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gg ,
Thelma t BRAENIAR
i
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Microsurfacing C - — f` ,� - �.
r
wrw�wia city limit
Feet
0 125 250 500 750 1,000
Scope of Work Locations
320
76
ir
I t
Ft I N)MC) DR.
1 -1
_7
A
ALL— /4
A;A
B.L-- �.
A
__7 rl
A
RO
C'r I
T iel
_T
7
Legend
C.
■■usm Overlay 1.5 Inch
_=_3 I L
Microsurfacing
City limit i _, � _.� � �,;�fi ��� �'�����,
_T
Feet
0 125250 500 750 1,000
cope o or Locations
1j1r_ I
BARNHART .''� A .._.__ --
TT�
I-- !
Legend
way sum Overlay 1.5 Inch
Microsurfacing
City limit
0 75 150 300 450
N
w Feet
600
RADA P 0
322
CT.
W
Legend
■■■om Overlay 1.5 Inch
Microsurfacing
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JLy
2013 PMP
Location List
Location
From
To
Treatment
Miller Ave
Cox Ave
Prospect Rd
Microsurface RFSS, Crackseal
Douglass Lane
Friutvale Ave
Taos Dr
Microsurface, Crackseal
Ten Oaks Ct
Ten Oaks
End
Pave and RFSS
Michaels Dr
Canyonview
End
Microsurface RFSS, Crackseal
Twain Ct
Manteca
End
Microsurface RFSS, Crackseal
Evans Lane
Sobey Rd
End
Microsurface RFSS, Crackseal
Ried Ct
Reid lane
End
Pave and RFSS
Verde Vista Ct
Verde Vista
End
Pave and RFSS
Meadowoak Lane
Via Roncole
Maureen Way
Pave and RFSS
Taos Dr
Douglass
End
Microsurface and Crackseal
Glan Brae Dr
Hammons
Beaumont
Microsurace and Crackseal
Edinburgh Dr
Glasgow
Beaumont
Microsurface and Crackseal
Hammons Ave
Thelma
Glen Brae
Microsurface and Crackseal
Homes Dr
Cox Ave
Brockton
Microsurface and Crackseal
Titus
Brockton
Bellwood
MicroSurface and crackseal
Haknoe Gardens
Driveway
Parking Lot
See bid schedule
Hiddenview Lane
Hakone
bohlman
See bid schedule
Add Alternates
Ladera Ct
Miller
End
Microsurface and Crackseal
Mabel Ct
Miller
End
Microsurface and Crackseal
Candy Ct
Miller
End
Microsurface and Crackseal
Lannoy Cy
Herriman
End
Microsurface and Crackseal
Brookview
Titus
Brookglen
Microsurface and Crackseal
330
SARATOGA CITY COUNCIL
l
MEETING DATE: October 2, 2013 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone
Associate Engineer
SUBJECT: Saratoga Village Pedestrian Enhancements Phase 2— Award of Construction
Contract.
RECOMMENDED ACTIONS:
1. Approve Budget Resolution.
2. Move to declare Guerra Construction Group of Santa Clara to be the lowest responsible bidder on the
proj ect.
3. Move to award a construction contract to Guerra Construction Group in the amount of
$980,559 and authorize the City Manager to execute the same.
4. Move to authorize staff to execute change orders to the contract up to $77,303.
REPORT SUMMARY:
Sealed bids for the second phase of the Saratoga Village Pedestrian Enhancements Project were opened
on August 26th. The City received 3 bids which are summarized in Attachment 1 with the low bid
submitted by Guerra Construction Group. Staff has carefully checked the low bid along with the listed
references and has determined that the bid is responsive to the Notice Inviting Sealed Bids dated July
23rd, 2013.
Phase 2 of the project will consist of the following elements:
• Crosswalk improvements at Starbucks with in- pavement lights
• Blaney Plaza improvements including electrical, landscape upgrades and safety fence
• Blaney Plaza "Spur Road" decorative concrete paving
• Sidewalk and street light pole improvements along the "Spur Road"
• Museum signage and drinking fountain
• Bus shelter (at Saratoga Ave)
• GFI electrical outlet upgrades along Big Basin Way
• Signage including directory
Elements not budgeted in Phase 2 are the following:
• 6th Street crosswalk bulb -out improvements
• 5th Street crosswalk bulb -out improvements
• Midblock crosswalk bulb -out Improvements
Page 1 of 2
331
• Parking District #3 landscape improvements
Staff recommends including a condition of approval connected to the future redevelopment of the
Saratoga Village Center property for the Midblock crosswalk improvements.
FISCAL IMPACTS:
The project is funded through a Congestion Mitigation and Air Quality Improvement (CMAQ) grant in
the amount of $776,100 and a required local match of $310,001 for a total of $1,086,101. A budget
resolution is attached that will transfer $85,701 from Phase 1 to Phase 2 to support the project.
The amended project budget will fund the construction contract in the amount of $980,559, construction
engineering in the amount of $28,239, and provide a $77,303 construction contingency for a total
expenditure of $1,086,101.
The adopted CIP budget coupled with the approval of the attached budget resolution will provide the
necessary funding for this project.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Guerra Construction Group will not be declared the lowest responsible bidder and a construction contract
will not be awarded to that firm. The Council may make specific findings to declare another bidder to be
the lowest responsible bidder.
ALTERNATIVE ACTION:
City Council can propose to fund, eliminate, or modify bid items not proposed by staff. Any additional
modifications to bid items will be discussed with the low bidder to confirm agreement.
FOLLOW UP ACTION:
The contract will be executed and the contractor will be issued a Notice to Proceed.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
No advertising/noticing in additional to the normal agenda posting. Prior to the start of work notices will
be distributed to the Village Merchants to inform them about the upcoming work. Merchants directly
impacted by the work will be included in meetings with the contractor to minimize any impacts.
ATTACHMENTS:
1. Bid Summary.
2. Budget Resolution.
Page 2 of 2
332
Page 1 of 10
BID SCHEDULE
City of Saratoga: Pedestrian Enhancement Streetscape Work
BASE BID
Engineers Estimate GUERRA CONSTRUCTION I ROBERT A. BOTHMAN GRANITE ROCK CO.
Item No.
Item Description
Unit
Qty
UNIT Price
Amount
UNIT Price
Amount
UNIT Price
Amount
UNIT Price
Amount
1
Remove Existing Curb and Gutter
LF
560
$25.00
$14,000.00
$12.00
$6,720.00
$12.00
$6,720.00
$11.00
$6,160.00
2
Remove Catch Basin
EA
1
$1,700.00
$1,700.00
$1,800.00
$1,800.00
$1,500.00
$1,500.00
$400.00
$400.00
3
Remove Concrete Stripe at Crosswalk
LF
320
$20.00
$6,400.00
$2.50
$800.00
$10.00
$3,200.00
$2.00
$640.00
4
Remove Special Pavers at Crosswalk
SF
1590
$15.00
$23,850.00
$3.50
$5,565.00
$3.00
$4,770.00
$5.00
$7,950.00
5
Remove AC Paving
SF
4770
$5.00
$23,850.00
$6.00
$28,620.00
$2.00
$9,540.00
$5.00
$23,850.00
6
Remove Sidewalk
SF
4850
$6.00
$29,100.00
$5.00
$24,250.00
$3.00
$14,550.00
$5.00
$24,250.00
7
Remove Utility Pipe
LF
10
$100.00
$1,000.00
$94.00
$940.00
$100.00
$1,000.00
$75.00
$750.00
8
Site preparation (Clearing and Grubbing)
LS
1
$8,000.00
$8,000.00
$73,000.00
$73,000.00
$211,897.00
$211,897.00
$364,500.00
$364,500.00
9
Storm Water Pollution Prevention
LS
1
$12,000.00
$12,000.00
$3,000.00
$3,000.00
$18,000.00
$18,000.00
$2,500.00
$2,500.00
10
Adjust Water Meter to Grade (San Jose Water District) (Non
Federal Participation Item)
EA
11
$600.00
$6,600.00
$180.00
$1,980.00
$250.00
$2,750.00
$500.00
$5,500.00
11
Adjust Monitoring Well
EA
1
$600.00
$600.00
$585.00
$585.00
$800.00
$800.00
$500.00
$500.00
12
Adjust AT &T Box to Grade (Non Federal Participation Item)
EA
2
$600.00
$1,200.00
$420.00
$840.00
$400.00
$800.00
$1,000.00
$2,000.00
13
Adjust AT &T Manhole to Grade (Non Federal Participation Item)
EA
1
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,300.00
$1,300.00
$1,000.00
$1,000.00
14
Adjust AT &T Surface Mounted Cabinet to Grade (Non Federal
Participation Item)
EA
1
$2,000.00
$2,000.00
$2,100.00
$2,100.00
$1,200.00
$1,200.00
$1,000.00
$1,000.00
15
Adjust AT &T Vault to Grade (Non Federal Participation Item)
EA
3
$2,000.00
$6,000.00
$1,325.00
$3,975.00
$1,600.00
$4,800.00
$1,000.00
$3,000.00
16
Adjust Broadband Box to Grade (Non Federal Participation Item)
EA
1
$600.00
$600.00
$1,425.00
$1,425.00
$650.00
$650.00
$1,000.00
$1,000.00
17
Adjust Electric Box to Grade
EA
4
$600.00
$2,400.00
$615.00
$2,460.00
$500.00
$2,000.00
$500.00
$2,000.00
18
Adjust PG &E Gas Meter (Non Federal Participation Item)
EA
2
$600.00
$1,200.00
$1,300.00
$2,600.00
$450.00
$900.00
$500.00
$1,000.00
19
Adjust PG &E Gas Valve to Grade (Non Federal Participation Item)
EA
6
$600.00
$3,600.00
$1,200.00
$7,200.00
$425.00
$2,550.00
$500.00
$3,000.00
20
Adjust PG &E Box to Grade (Non Federal Participation Item)
EA
6
$600.00
$3,600.00
$180.00
$1,080.00
$400.00
$2,400.00
$1,000.00
$6,000.00
333
Page 2 of 10
City of Saratoga: Pedestrian Enhancement Streetscape Work
R A F BID
Item No.
Item Description
Unit
Qty
UNIT Price
Amount
UNIT Price
Amount
UNIT Price
Amount
UNIT Price
Amount
21
Adjust Street Light Box to Grade
EA
7
$600.00
$4,200.00
$875.00
$6,125.00
$815.00
$5,705.00
$500.00
$3,500.00
22
Adjust Utility Box to Grade (Non Federal Participation Item)
EA
1
$600.00
$600.00
$600.00
$600.00
$500.00
$500.00
$500.00
$500.00
23
Adjust Cleanout to Grade
EA
1
$600.00
$600.00
$300.00
$300.00
$750.00
$750.00
$500.00
$500.00
24
4" Conduit
LF
340
$40.00
$13,600.00
$35.00
$11,900.00
$27.00
$9,180.00
$25.00
$8,500.00
25
Conduit Box
EA
2
$900.00
$1,800.00
$300.00
$600.00
$275.00
$550.00
$250.00
$500.00
26
Conduit Box (Traffic Rated)
EA
4
$1,200.00
$4,800.00
$1,500.00
$6,000.00
$1,360.00
$5,440.00
$1,250.00
$5,000.00
27
Relocate Street Sign
EA
3
$400.00
$1,200.00
$250.00
$750.00
$500.00
$1,500.00
$300.00
$900.00
28
Concrete Driveway
SF
390
$20.00
$7,800.00
$14.00
$5,460.00
$20.00
$7,800.00
$24.00
$9,360.00
29
6" Concrete Curb (Per CALTRANS Std Plan A87A Type Al)
LF
240
$50.00
$12,000.00
$22.00
$5,280.00
$30.00
$7,200.00
$29.00
$6,960.00
30
Concrete Curb & Gutter (Per CALTRANS Std Plan A87A Type A2)
LF
270
$60.00
$16,200.00
$30.00
$8,100.00
$50.00
$13,500.00
$33.00
$8,910.00
31
Curb Ramp (Per CALTRANS Std Plan A88A "Case A ")
EA
3
$2,500.00
$7,500.00
$2,900.00
$8,700.00
$2,450.00
$7,350.00
$2,400.00
$7,200.00
32
Curb Ramp (Per CALTRANS Std Plan A88A "Case F ")
EA
2
$2,500.00
$5,000.00
$2,100.00
$4,200.00
$2,000.00
$4,000.00
$2,300.00
$4,600.00
33
Relocate Existing Electrolier
EA
1
$5,000.00
$5,000.00
$5,400.00
$5,400.00
$5,000.00
$5,000.00
$4,600.00
$4,600.00
34
Cold Plane AC Pavement
SY
20
$10.00
$200.00
$100.00
$2,000.00
$75.00
$1,500.00
$150.00
$3,000.00
35
Hot Mix Asphalt (Type A)
TON
75
$160.00
$12,000.00
$175.00
$13,125.00
$582.00
$43,650.00
$175.00
$13,125.00
36
Class 2 Aggregate Base
CY
160
$180.00
$28,800.00
$100.00
$16,000.00
$40.00
$6,400.00
$400.00
$64,000.00
37
Portland Cement Concrete Pavement
CY
90
$400.00
$36,000.00
$230.00
$20,700.00
$620.00
$55,800.00
$680.00
$61,200.00
38
Class 4 Aggregate Subbase
CY
80
$100.00
$8,000.00
$80.00
$6,400.00
$35.00
$2,800.00
$100.00
$8,000.00
39
18" RCP Storm Drain
LF
15
$350.00
$5,250.00
$105.00
$1,575.00
$140.00
$2,100.00
$350.00
$5,250.00
40
SD Inlet (Per CALTRANS Std plan D73 G -5)
EA
2
$4,500.00
$9,000.00
$2,900.00
$5,800.00
$2,250.00
$4,500.00
$3,450.00
$6,900.00
334
Page 3 of 10
City of Saratoga: Pedestrian Enhancement Streetscape Work
RASF BID
Item No.
Item Description
Unit
Qty
UNIT Price
Amount
UNIT Price
Amount
UNIT Price
Amount
UNIT Price
Amount
41
SDMH
EA
1
$6,000.00
$6,000.00
$9,900.00
$9,900.00
$12,500.00
$12,500.00
$4,000.00
$4,000.00
42
Signing and Striping
LS
1
$7,500.00
$7,500.00
$6,550.00
$6,550.00
$15,000.00
$15,000.00
$10,000.00
$10,000.00
43
Flashing Pedestrian Lights(crosswalk)
LS
1
$90,000.00
$90,000.00
$89,000.00
$89,000.00
$56,000.00
$56,000.00
$75,000.00
$75,000.00
44
Traffic Handling
LS
1
$27,000.00
$27,000.00
$23,395.00
$23,395.00
$56,000.00
$56,000.00
$100,000.00
$100,000.00
45
Tear Drop Electrolier (Type A)
EA
6
$10,000.00
$60,000.00
$12,500.00
$75,000.00
$9,500.00
$57,000.00
$10,000.00
$60,000.00
46
Post Top Electrolier (Type B1)
EA
4
$8,000.00
$32,000.00
$8,000.00
$32,000.00
$6,500.00
$26,000.00
$7,000.00
$28,000.00
47
Sign Lighting (Type C)
EA
3
$700.00
$2,100.00
$4,200.00
$12,600.00
$3,900.00
$11,700.00
$3,600.00
$10,800.00
48
Type III -AF Service Equipment Enclosure
EA
1
$10,000.00
$10,000.00
$8,300.00
$8,300.00
$7,700.00
$7,700.00
$7,100.00
$7,100.00
49
Remove Electroliers
EA
6
$500.00
$3,000.00
$1,050.00
$6,300.00
$1,000.00
$6,000.00
$900.00
$5,400.00
50
Relocate Electrolier (Type B)
EA
1
$3,000.00
$3,000.00
$5,200.00
$5,200.00
$5,000.00
$5,000.00
$4,500.00
$4,500.00
51
Pull boxes
LS
1
$8,000.00
$8,000.00
$15,000.00
$15,000.00
$30,400.00
$30,400.00
$10,000.00
$10,000.00
52
Remove Electrical Panel, Wood Post and Associated Receptacles
EA
1
$1,000.00
$1,000.00
$2,300.00
$2,300.00
$2,200.00
$2,200.00
$2,000.00
$2,000.00
53
GFI Tree Receptacles at Saratoga -Los Gatos Road
EA
11
$300.00
$3,300.00
$1,000.00
$11,000.00
$925.00
$10,175.00
$850.00
$9,350.00
54
Conduit and Wiring
LS
1
$28,000.00
$28,000.00
$58,400.00
$58,400.00
$51,000.00
$51,000.00
$50,000.00
$50,000.00
55
Trenching and Backflling
LF
560
$18.00
$10,080.00
$48.00
$26,880.00
$10.00
$5,600.00
$6.50
$3,640.00
56
Replace GFI Tree Receptacles and associated conduit and wire
along Big Basin Way
EA
70
$430.00
$30,100.00
$360.00
$25,200.00
$500.00
$35,000.00
$300.00
$21,000.00
57
Receptacle Cabinet
EA
1
$4,200.00
$4,200.00
$4,300.00
$4,300.00
$4,100.00
$4,100.00
$3,700.00
$3,700.00
58
Vehicular Toned Stamped Concrete at Crosswalk
SF
1065
$20.00
$21,300.00
$18.00
$19,170.00
$35.00
$37,275.00
$26.00
$27,690.00
59
Pedestrian STD. Grey Concrete Paving (Medium Broom or Medium
Sandblast Finish)
SF
1450
$9.00
$13,050.00
$8.00
$11,600.00
$21.00
$30,450.00
$17.00
$24,650.00
60
Pedestrian STD. Toned Concrete Paving - Plaza area (Medium
broom or Medium Sandblast Finish)
SF
2880
$9.00
$25,920.00
$12.00
$34,560.00
$18.00
$51,840.00
$17.00
$48,960.00
335
Page 4 of 10
City of Saratoga: Pedestrian Enhancement Streetscape Work
RASF BID
Item No.
Item Description
Unit
Qty
UNIT Price
Amount
UNIT Price
Amount
UNIT Price
Amount
UNIT Price
Amount
61
Pedestrian Pavers On Sand
SF
13
$15.00
$195.00
$52.00
$676.00
$70.00
$910.00
$32.00
$416.00
62
Vehicular Pavers On Sand
SF
555
$20.00
$11,100.00
$36.00
$19,980.00
$45.00
$24,975.00
$35.00
$19,425.00
63
2 -Rail Wood Fence
LF
165
$100.00
$16,500.00
$35.00
$5,775.00
$40.00
$6,600.00
$50.00
$8,250.00
64
Bike Racks
EA
5
$250.00
$1,250.00
$120.00
$600.00
$700.00
$3,500.00
$700.00
$3,500.00
65
Hanging Baskets
EA
10
$250.00
$2,500.00
$105.00
$1,050.00
$250.00
$2,500.00
$90.00
$900.00
66
Pots
EA
2
$1,000.00
$2,000.00
$5,000.00
$10,000.00
$2,500.00
$5,000.00
$1,800.00
$3,600.00
67
Bench
EA
3
$1,500.00
$4,500.00
$3,100.00
$9,300.00
$2,000.00
$6,000.00
$2,200.00
$6,600.00
68
Bollard
EA
7
$800.00
$5,600.00
$625.00
$4,375.00
$900.00
$6,300.00
$1,800.00
$12,600.00
69
Retractable Bollard
EA
6
$1,600.00
$9,600.00
$1,370.00
$8,220.00
$1,450.00
$8,700.00
$1,500.00
$9,000.00
70
Built -in Bracket at Light Pole
EA
10
$250.00
$2,500.00
$900.00
$9,000.00
$550.00
$5,500.00
$750.00
$7,500.00
71
Concrete Plinth with Cap
EA
2
$1,500.00
$3,000.00
$6,700.00
$13,400.00
$4,000.00
$8,000.00
$5,500.00
$11,000.00
72
Decomposted Granite Paving
SF
1945
$4.50
$8,752.50
$8.00
$15,560.00
$10.00
$19,450.00
$11.00
$21,395.00
73
Moss Rocks
EA
26
$500.00
$13,000.00
$875.00
$22,750.00
$350.00
$9,100.00
$750.00
$19,500.00
74
24" Box Tree
EA
11
$400.00
$4,400.00
$700.00
$7,700.00
$700.00
$7,700.00
$600.00
$6,600.00
75
Linear Root Barrier
LF
112
$10.00
$1,120.00
$9.50
$1,064.00
$18.00
$2,016.00
$8.00
$896.00
76
Imported Topsoil
CY
195
$45.00
$8,775.00
$61.00
$11,895.00
$70.00
$13,650.00
$52.00
$10,140.00
77
Soil Amendment, Mulch & Fine Grading
SF
8270
$1.50
$12,405.00
$2.00
$16,540.00
$3.00
$24,810.00
$1.50
$12,405.00
78
Header Board
LF
62
$2.00
$124.00
$14.00
$868.00
$10.00
$620.00
$12.00
$744.00
79
Shrub /Perennial Planting
SF
7630
$5.00
$38,150.00
$6.00
$45,780.00
$3.00
$22,890.00
$5.00
$38,150.00
80
Irrigation Area (Flood Bubbler)
EA
96
$25.00
$2,400.00
$40.00
$3,840.00
$50.00
$4,800.00
$35.00
$3,360.00
336
Page 5 of 10
City of Saratoga: Pedestrian Enhancement Streetscape Work
BASF BID
Item No.
Item Description
Unit
Qty
UNIT Price
Amount
UNIT Price
Amount
UNIT Price
Amount
UNIT Price
Amount
81
Irrigation Area (Spray)
EA
67
$20.00
$1,340.00
$47.00
$3,149.00
$40.00
$2,680.00
$40.00
$2,680.00
82
Irrigation Area (Subsurface)
SF
460
$4.00
$1,840.00
$3.00
$1,380.00
$12.00
$5,520.00
$2.50
$1,150.00
83
Tree Bubblers
EA
14
$80.00
$1,120.00
$47.00
$658.00
$50.00
$700.00
$40.00
$560.00
84
Mainline (1 1/2" PVC)
LF
755
$3.00
$2,265.00
$9.00
$6,795.00
$16.00
$12,080.00
$8.00
$6,040.00
85
Lateral Lines (1" & Under)
LF
2,185
$1.50
$3,277.50
$5.00
$10,925.00
$10.00
$21,850.00
$5.00
$10,925.00
86
Sleeves (4" PVC)
LF
988
$6.00
$5,928.00
$8.50
$8,398.00
$18.00
$17,784.00
$7.00
$6,916.00
87
Saw Cut or Rockwheel Trenching Under Paving
LF
948
$20.00
$18,960.00
$70.00
$66,360.00
$53.00
$50,244.00
$60.00
$56,880.00
88
RCVS
EA
11
$250.00
$2,750.00
$355.00
$3,905.00
$500.00
$5,500.00
$300.00
$3,300.00
89
QCVs
EA
4
$100.00
$400.00
$180.00
$720.00
$250.00
$1,000.00
$150.00
$600.00
90
Gate Valves
EA
3
$200.00
$600.00
$300.00
$900.00
$225.00
$675.00
$260.00
$780.00
91
New #14 Wire
EA
4
$1,500.00
$6,000.00
$3,500.00
$14,000.00
$2,000.00
$8,000.00
$750.00
$3,000.00
92
Concrete Utility Valve Box
EA
2
$200.00
$400.00
$600.00
$1,200.00
$275.00
$550.00
$500.00
$1,000.00
93
Install New Station ID Tag
EA
2
$5.00
$10.00
$88.00
$176.00
$25.00
$50.00
$75.00
$150.00
94
Landscape Maintenance (90 days)
SF
8,270
$0.30
$2,481.00
$0.60
$4,962.00
$0.70
$5,789.00
$0.50
$4,135.00
95
Bus Shelter
EA
1
$35,000.00
$35,000.00
$38,500.00
$38,500.00
$35,000.00
$35,000.00
$25,000.00
$25,000.00
96
Remove Existing Post and Cobra Light Pole
LS
1
$17,000.00
$17,000.00
$140.00
$140.00
$150.00
$150.00
$120.00
$120.00
97
Remove and Salvage Existing Sign
LS
1
$2,200.00
$2,200.00
$1,925.00
$1,925.00
$1,800.00
$1,800.00
$5,000.00
$5,000.00
98
Relocate Existing Signs
LS
1
$10,800.00
$10,800.00
$7,800.00
$7,800.00
$7,200.00
$7,200.00
$10,000.00
$10,000.00
99
Relocate Existing Trash Receptacle
EA
2
$1,500.00
$3,000.00
$1,050.00
$2,100.00
$200.00
$400.00
$600.00
$1,200.00
337
Page 6 of 10
City of Saratoga: Pedestrian Enhancement Streetscape Work
BASE BID
Item No.
Item Description
Unit
Qty
UNIT Price
Amount
UNIT Price
Amount
UNIT Price
Amount
UNIT Price
Amount
100
Decorative Pole
EA
28
$1,800.00
$50,400.00
$2,265.00
$63,420.00
$2,500.00
$70,000.00
$2,250.00
$63,000.00
101
Directional Sign
EA
6
$750.00
$4,500.00
$645.00
$3,870.00
$600.00
$3,600.00
$600.00
$3,600.00
102
Directory Sign
EA
2
$2,500.00
$5,000.00
$175.00
$350.00
$2,125.00
$4,250.00
$2,200.00
$4,400.00
103
Public Parking Sign
EA
19
$200.00
$3,800.00
$175.00
$3,325.00
$235.00
$4,465.00
$300.00
$5,700.00
104
Public Valet Parking Sign
EA
1
$500.00
$500.00
$520.00
$520.00
$500.00
$500.00
$500.00
$500.00
105
Munument Sign at Historic Muesum
EA
1
$7,500.00
$7,500.00
$12,300.00
$12,300.00
$8,100.00
$8,100.00
$7,700.00
$7,700.00
106
"Do Not Enter" Sign
EA
1
$300.00
$300.00
$230.00
$230.00
$425.00
$425.00
$200.00
$200.00
107
Street Name Sign
EA
2
$300.00
$600.00
$300.00
$600.00
$350.00
$700.00
$250.00
$500.00
108
Pedestrian Crossing Sign
EA
2
$300.00
$600.00
$250.00
$500.00
$300.00
$600.00
$200.00
$400.00
109
Arrow Sign
EA
2
$300.00
$600.00
$250.00
$500.00
$300.00
$600.00
$200.00
$400.00
110
Install Drinking Fountain, provide hookup from potable drinking
water source and connection to SS, and pour new concrete pad.
LS
1
$6,500.00
$6,500.00
$11,600.00
$11,600.00
$3,000.00
$3,000.00
$4,500.00
$4,500.00
111
Vehicular Toned Concrete Paving with Medium Broom and Medium
Sand Blast Finish
SF
3310
$3.00
$9,930.00
$18.00
$59,580.00
$2.50
$8,275.00
$2.60
$8,606.00
$1,067,773.00
338
$1,315,271.00
$1,452,000.00
$1,620,218.00
Page 7 of 10
BID SCHEDULE
City of Saratoga
Pedestrian Enhancement Streetscape Work
Big Basin Way and 5th Street (Add Alternate)
Engineer's Estimate GUERRA CONSTRUCTION ROBERT A. BOTHMAN GRANITE ROCK CO.
Item
No.
Item Description
Unit
Qty
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
1
Remove Existing Curb and Gutter
LF
140
$25.00
$3,500.00
$12.00
$1,680.00
$12.00
$1,680.00
$6.00
$840.00
2
Remove Catch Basin
EA
1
$1,700.00
$1,700.00
$22,000.00
$22,000.00
$1,500.00
$1,500.00
$400.00
$400.00
3
Remove Concrete Stripe at Crosswalk
LF
120
$20.00
$2,400.00
$5.00
$600.00
$10.00
$1,200.00
$2.00
$240.00
4
Remove Special Pavers at Crosswalk
SF
770
$15.00
$11,550.00
$2,695.00
$3.00
$2,310.00
$2.00
$1,540.00
5
Remove AC Paving
SF
1040
$5.00
$5,200.00
$6.00
$6,240.00
$4.00
$4,160.00
$3.00
$3,120.00
6
Remove Sidewalk
SF
1400
$6.00
$8,400.00
$4.50
$6,300.00
$3.00
$4,200.00
$3.00
$4,200.00
7
Remove Utility Pipe
LF
10
$100.00
$1,000.00
$1.40
$14.00
$100.00
$1,000.00
$75.00
$750.00
8
Site preparation (Clearing and Grubbing)
LS
1
$3,000.00
$3,000.00
$20,500.00
$20,500.00
$1,615.00
$1,615.00
$1,000.00
$1,000.00
9
Storm Water Pollution Prevention
LS
1
$3,000.00
$3,000.00
$3,000.00
$3,000.00
$6,000.00
$6,000.00
$250.00
$250.00
10
Hot Mix Asphalt (Type A)
TON
46
$160.00
$7,360.00
$175.00
$8,050.00
$350.00
$16,100.00
$200.00
$9,200.00
11
Adjust Sanitary Sewer Manhole to Grade
EA
1
$1,500.00
$1,500.00
$260.00
$260.00
$1,400.00
$1,400.00
$500.00
$500.00
12
Adjust Storm Drain Manhole to Grade
EA
1
$1,500.00
$1,500.00
$2,100.00
$2,100.00
$1,700.00
$1,700.00
$500.00
$500.00
13
Adjust Water Meter to Grade (San Jose Water District)
EA
6
$600.00
$3,600.00
$750.00
$4,500.00
$200.00
$1,200.00
$500.00
$3,000.00
14
Adjust Water Valve to Grade (San Jose Water District)
EA
3
$600.00
$1,800.00
$600.00
$1,800.00
$150.00
$450.00
$500.00
$1,500.00
15
Adjust Sanitary Sewer Cleanout to Grade
EA
2
$600.00
$1,200.00
$500.00
$1,000.00
$400.00
$800.00
$500.00
$1,000.00
16
Adjust Cable TV Box
EA
1
$600.00
$600.00
$500.00
$500.00
$300.00
$300.00
$1,000.00
$1,000.00
17
Adjust AT &T Vault to Grade
EA
1
$2,000.00
$2,000.00
$2,200.00
$2,200.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
18
Adjust PG &E Vault to Grade
EA
2
$1,000.00
$2,000.00
$2,300.00
$4,600.00
$1,300.00
$2,600.00
$500.00
$1,000.00
19
Adjust Street Light Box to Grade
EA
4
$600.00
$2,400.00
$250.00
$1,000.00
$325.00
$1,300.00
$500.00
$2,000.00
20
Concrete Curb & Gutter (Per CALTRANS Std Plan A87A
Type A2)
LF
160
$60.00
$9,600.00
$30.00
$4,800.00
$34.00
$5,440.00
$33.00
$5,280.00
21
Curb Ramp (Per CALTRANS Std Plan A88A "Case A ")
EA
3
$2,500.00
$7,500.00
$2,100.00
$6,300.00
$2,000.00
$6,000.00
$2,480.00
$7,440.00
22
15" RCP Storm Drain
LF
40
$300.00
$12,000.00
$100.00
$4,000.00
$140.00
$5,600.00
$200.00
$8,000.00
339
Page 8 of 10
Pedestrian Enhancement Streetscape Work
Big Basin Way and 5th Street (Add Alternate)
Item
No.
Item Description
Unit
Qty
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
23
SD Inlet (Per CALTRANS Std plan D73 G -5)
EA
2
$4,500.00
$9,000.00
$4,100.00
$8,200.00
$1,600.00
$3,200.00
$3,200.00
$6,400.00
24
Signing and Striping
LS
1
$2,500.00
$2,500.00
$2,400.00
$2,400.00
$9,500.00
$9,500.00
$1,000.00
$1,000.00
25
Traffic Handling
LS
1
$8,000.00
$8,000.00
$5,800.00
$5,800.00
$15,000.00
$15,000.00
$1,500.00
$1,500.00
26
Vehicular Toned Stamped Concrete at Crosswalk
SF
590
$20.00
$11,800.00
$16.00
$9,440.00
$24.00
$14,160.00
$26.00
$15,340.00
27
Pedestrian STD. Grey Concrete Paving (Medium
Sandblast Finish)
SF
1335
$8.50
$11,347.50
$9.00
$12,015.00
$11.00
$14,685.00
$17.00
$22,695.00
28
Bike Rack
EA
2
$250.00
$500.00
$510.00
$1,020.00
$700.00
$1,400.00
$600.00
$1,200.00
29
Bench
EA
1
$1,500.00
$1,500.00
$2,200.00
$2,200.00
$1,450.00
$1,450.00
$2,500.00
$2,500.00
30
Bollard
EA
5
$800.00
$4,000.00
$865.00
$4,325.00
$900.00
$4,500.00
$1,800.00
$9,000.00
31
Imported Topsoil
CY
14.5
$45.00
$652.50
$61.00
$884.50
$70.00
$1,015.00
$52.00
$754.00
32
Soil Amendment, Mulch & Fine Grading
SF
390
$1.50
$585.00
$2.00
$780.00
$6.00
$2,340.00
$1.50
$585.00
33
Shrub /Perennial Planting
SF
390
$5.00
$1,950.00
$6.00
$2,340.00
$5.00
$1,950.00
$5.00
$1,950.00
34
Irrigation Area (Subsurface)
SF
390
$4.00
$1,560.00
$3.00
$1,170.00
$15.00
$5,850.00
$2.50
$975.00
35
Mainline (1 1/2" PVC)
LF
485
$3.00
$1,455.00
$9.00
$4,365.00
$16.00
$7,760.00
$8.00
$3,880.00
36
Lateral Lines (1" & Under)
LF
190
$1.50
$285.00
$5.00
$950.00
$10.00
$1,900.00
$4.50
$855.00
37
Sleeves (4" PVC)
LF
530
$6.00
$3,180.00
$8.00
$4,240.00
$14.00
$7,420.00
$7.00
$3,710.00
38
Saw Cut or Rockwheel Trenching Under Paving
LF
510
$20.00
$10,200.00
$70.00
$35,700.00
$52.00
$26,520.00
$60.00
$30,600.00
39
RCVs
EA
3
$250.00
$750.00
$350.00
$1,050.00
$500.00
$1,500.00
$300.00
$900.00
40
QCVs
EA
2
$100.00
$200.00
$175.00
$350.00
$250.00
$500.00
$150.00
$300.00
41
Gate Valve
EA
2
$200.00
$400.00
$300.00
$600.00
$275.00
$550.00
$250.00
$500.00
42
New #14 Wire
LS
1
$1,500.00
$1,500.00
$900.00
$900.00
$2,000.00
$2,000.00
$750.00
$750.00
43
Install New Station ID Tag
EA
3
$5.00
$15.00
$88.00
$264.00
$25.00
$75.00
$75.00
$225.00
44
Landscape Maintenance (90 days)
SF
390
$0.30
$117.00
$0.60
$234.00
$3.00
$1,170.00
$0.50
$195.00
$164,307.00 $203,366.50 $192,000.00 $159,574.00
340
BID SCHEDULE
City of Saratoga
Pedestrian Enhancement Streetscape Work
Bid Basin Way and 6th Street (Add Alternate #2)
Engineers Estimate GUERRA CONSTRUCTION
Page 9 of 10
ROBERT A. BOTHMAN GRANITE ROCK CO.
Item
No.
ITEM
Unit
Qty
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
1
Remove Existing Curb and Gutter
LF
110
$25.00
$2,750.00
$15.00
$1,650.00
$12.00
$1,320.00
$6.00
$660.00
2
Remove Concrete Stripe at Crosswalk
LF
140
$20.00
$2,800.00
$5.00
$700.00
$10.00
$1,400.00
$2.00
$280.00
3
Remove Special Pavers at Crosswalk
SF
820
$15.00
$12,300.00
$3.00
$2,460.00
$3.00
$2,460.00
$3.00
$2,460.00
4
Remove AC Paving
SF
540
$5.00
$2,700.00
$7.00
$3,780.00
$4.00
$2,160.00
$3.00
$1,620.00
5
Remove Sidewalk
SF
630
$6.00
$3,780.00
$5.00
$3,150.00
$3.00
$1,890.00
$3.00
$1,890.00
6
Remove Utility Pipe
LF
10
$100.00
$1,000.00
$120.00
$1,200.00
$100.00
$1,000.00
$100.00
$1,000.00
7
Remove Water Valve
EA
1
$500.00
$500.00
$11.00
$11.00
$200.00
$200.00
$2,000.00
$2,000.00
8
Site preparation (Clearing and Grubbing)
LS
1
$3,000.00
$3,000.00
$32,100.00
$32,100.00
$9,739.00
$9,739.00
$500.00
$500.00
9
Storm Water Pollution Prevention
LS
1
$3,000.00
$3,000.00
$2,100.00
$2,100.00
$6,000.00
$6,000.00
$100.00
$100.00
10
Install Detectable Warning Surface (E) Ramps
EA
1
$500.00
$500.00
$600.00
$600.00
$1,200.00
$1,200.00
$500.00
$500.00
11
Hot Mix Asphalt (Type A)
TON
26
$160.00
$4,160.00
$175.00
$4,550.00
$455.00
$11,830.00
$300.00
$7,800.00
12
Adjust Water Meter to Grade (San Jose Water
District)
EA
3
$600.00
$1,800.00
$750.00
$2,250.00
$200.00
$600.00
$500.00
$1,500.00
13
Adjust Water Valve to Grade (San Jose Water
District)
EA
1
$600.00
$600.00
$500.00
$500.00
$150.00
$150.00
$500.00
$500.00
14
Adjust Electric Box to Grade
EA
2
$600.00
$1,200.00
$250.00
$500.00
$500.00
$1,000.00
$1,000.00
$2,000.00
15
Adjust PG &E Vault to Grade
EA
1
$2,000.00
$2,000.00
$2,100.00
$2,100.00
$1,300.00
$1,300.00
$1,000.00
$1,000.00
16
Relocate Fire Hydrant
EA
1
$5,000.00
$5,000.00
$6,400.00
$6,400.00
$2,500.00
$2,500.00
$12,000.00
$12,000.00
17
Concrete Driveway
SF
210
$20.00
$4,200.00
$14.00
$2,940.00
$20.00
$4,200.00
$23.00
$4,830.00
18
Concrete Curb & Gutter (Per CALTRANS Std Plan
A87A Type A2)
LF
100
$60.00
$6,000.00
$30.00
$3,000.00
$40.00
$4,000.00
$33.00
$3,300.00
19
AC )rb Ramp (Per CALTRANS Std Plan A88A "Case
EA
1
$2,500.00
$2,500.00
$2,500.00
$2,500.00
$2,800.00
$2,800.00
$2,400.00
$2,400.00
20
Curb Ramp (Per CALTRANS Std Plan A88A "Case
EA
1
$2,500.00
$2,500.00
$1,850.00
$1,850.00
$2,400.00
$2,400.00
$2,300.00
$2,300.00
341
Page 10 of 10
Pedestrian Enhancement Streetscape Work
Bid Basin Way and 6th Street (Add Alternate #2)
Item
No.
ITEM
Unit
Qty
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
Unit Price
Amount
21
Install Water Valve
EA
1
$4,000.00
$4,000.00
$2,500.00
$2,500.00
$2,400.00
$2,400.00
$4,000.00
$4,000.00
22
Install 6" PVC
LF
10
$300.00
$3,000.00
$290.00
$2,900.00
$80.00
$800.00
$300.00
$3,000.00
23
Signing and Striping
LS
1
$2,500.00
$2,500.00
$2,200.00
$2,200.00
$11,000.00
$11,000.00
$1,000.00
$1,000.00
24
Traffic handling
LS
1
$8,000.00
$8,000.00
$11,675.00
$11,675.00
$18,000.00
$18,000.00
$500.00
$500.00
25
Vehicular Toned Stamped Concrete at Crosswalk
SF
680
$20.00
$13,600.00
$16.00
$10,880.00
$24.00
$16,320.00
$26.00
$17,680.00
26
Pedestrian STD. Grey Concrete Paving (Medium
Sandblast Finish)
SF
960
$9.00
$8,640.00
$9.00
$8,640.00
$12.00
$11,520.00
$17.00
$16,320.00
27
Bollard
EA
4
$800.00
$3,200.00
$900.00
$3,600.00
$900.00
$3,600.00
$1,000.00
$4,000.00
28
Imported Topsoil
CY
10.5
$45.00
$472.50
$60.00
$630.00
$70.00
$735.00
$52.00
$546.00
29
Soil Amendment, Mulch & Fine Grading
SF
285
$1.50
$427.50
$2.00
$570.00
$6.00
$1,710.00
$2.00
$570.00
30
Shrub /Perennial Planting
SF
285
$5.00
$1,425.00
$6.00
$1,710.00
$5.00
$1,425.00
$5.00
$1,425.00
31
Irrigation Area (Subsurface)
SF
285
$4.00
$1,140.00
$3.00
$855.00
$15.00
$4,275.00
$3.00
$855.00
32
Mainline (1 1/2" PVC)
LF
190
$3.00
$570.00
$9.00
$1,710.00
$16.00
$3,040.00
$8.00
$1,520.00
33
Lateral Lines (1" & Under)
LF
48
$1.50
$72.00
$5.00
$240.00
$10.00
$480.00
$4.50
$216.00
34
Sleeves (4" PVC)
LF
226
$6.00
$1,356.00
$9.00
$2,034.00
$14.00
$3,164.00
$8.00
$1,808.00
35
Saw Cut or Rockwheel Trenching Under Paving
LF
226
$20.00
$4,520.00
$70.00
$15,820.00
$52.00
$11,752.00
$60.00
$13,560.00
36
RCVs
EA
1
$250.00
$250.00
$350.00
$350.00
$500.00
$500.00
$300.00
$300.00
37
QCVs
EA
1
$100.00
$100.00
$175.00
$175.00
$250.00
$250.00
$150.00
$150.00
38
New #14 Wire
LS
1
$1,500.00
$1,500.00
$900.00
$900.00
$2,000.00
$2,000.00
$750.00
$750.00
39
Install New Station ID Tag
EA
1
$5.00
$5.00
$88.00
$88.00
$25.00
$25.00
$75.00
$75.00
40
Landscape Maintenance (90 days)
SF
285
$0.30
$85.50
$0.50
$142.50
$3.00
$855.00
$1.00
$285.00
$117,153.50 $141,960.50 $152,000.00 $117,200.00
342
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
TO TRANSFER FUNDS FROM VILLAGE PEDESTRAIN ENHANCEMENT Phase I TO THE VILLAGE
PEDESTRAIN ENHANCEMENT Phase II PROJECT
WHEREAS, the City Council desires to improve Pedestrian facilities in the Village and needs additional funding
for the construction for Phase H of the Project
And;
And;
WHEREAS, such funds are now available from the unused balance from the completed Phase I of the project
WHEREAS, it is necessary to make adjustments to the Fiscal Year 2013/14 CIP budget as follows:
Account Description Account# Amount
To reduce expenditures and increase transfer -out appropriation of funds from Village Pedestrian Enhancement Phase L
Reduce: Expenditure
Increase: Transfer Out
411.9142- 004.81161
411.9122- 004.99999
To increase a transfer -in appropriation to Village Pedestrian Enhancement Phase H.
Increase: Transfer In
411.9142.011.49999
To appropriate expenditures for Village Pedestrian Enhancement Phase H.•
Increase: Expenditure:
411.9142- 011.81161
($ 85,701.29)
$ 85,701.29
$ 85,701.29
$ 85,701.29
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby approves the
above adjustments to the Fiscal Year 2013/14 Capital Improvement Budget.
BE IT FURTHER RESOLVED, the above and foregoing resolution was passed and adopted at a regular
meeting of the Saratoga City Council held on October 2, 2013 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Attest:
Crystal Bothelio, City Clerk
City of Saratoga
343
Jill Hunter, Mayor
City of Saratoga
N
/
SARATOGA
PARK AND RECREATION COMMISSION
MEETING DATE: October 2, 2013
DEPARTMENT: Recreation & Facilities
PREPARED BY: Michael A. Taylor
AGENDA ITEM:
CITY MANAGER: Dave Anderson
DIRECTOR: Michael A. Taylor
SUBJECT: Civic Theater / Council Chambers Master Plan Presentation
RECOMMENDED ACTION:
Review and accept the Civic Theater / Council Chambers Master Plan presented by Anderson -
Brule' Architects, Inc.
BACKGROUND:
The City of Saratoga Civic Theater was built in 1964 at a cost of $168,000. The 7,436 square
foot building seats 299 and is used on alternating Wednesdays for City Council meetings and
Planning Commission meetings. The primary users of the facility are the South Bay Musical
Theater Company and West Valley Light Opera, two theater performance groups that rent the
facility approximately 160 days per year for rehearsals and weekend performances.
The Theater has received numerous upgrades and improvements over the years, including new
doors, new counter - weight systems on the stage, new sound systems, new lighting systems,
electrical upgrades, renovated seating, and stage flooring.
During the January 25, 2013 Annual Retreat the City Council approved $60,000 for a Civic
Theater / Council Chambers Master Plan. At that meeting, some ideas were shared on how to
improve the Saratoga Civic Theater, making it a more functional theater while maintaining the
dual use of the facility, and reduce the cost and effort required to transition from meetings to
theater and back again. A few of the suggestions include the following:
Excavation/Floor Level
• Make the orchestra pit area more open by excavating a dropped pit or installing a
hydraulic pit floor. Additionally, excavation could be expanded to provide space below
the stage for storage and dressing rooms.
• Possible hydraulic stage /lift or other re- planning in order to get council down lower and
to allow theater performances at standard stage height.
Lobby
Construct an entirely new addition at the front of the building (east side) — under the
existing roof overhang.
Construct a combined ticket booth and concession stand at the front lobby as part of the
building.
Page 1 of 3
344
• Re -plan the lobby area for greater space efficiency by adding a second floor / mezzanine
to the interior.
Dressing Rooms /Storage
• Increase dressing rooms /area — or at least incorporate dressing areas into the building so
that performers do not have to go out to the portable building behind the stage.
• Increase storage at stage left and right.
• Construct an entirely new addition at the parking lot side (south side) of the theater.
• Construct an entirely new addition at the back of the stage (west side) - -- remove portable
building.
Restrooms
• Improve bathrooms back stage.
• Increase the capacity and renovate the audience restrooms.
Control Booth — Lighting and Sound
• Improve access to and reorganize the upstairs area for KSAR studio and lighting / sound
control booth.
• Improve access to and reorganize the upstairs sound and lighting control room for the
performance theater groups. Possibly relocate control rooms to first floor/ possible
mezzanine level with restrooms, concession, etc.
Other:
• Although most problems have been taken care of, there are some remaining ACM /
Hazmat and ADA accessibility issues to address.
On April 17, 2013, the City released a Request for Proposals (RFP) to seek qualified firms to
assist in a public process and preparing a Master Plan. A total of eleven firms submitted
proposals. The selection committee of Recreation and Facilities, and Community Development
Staff reviewed all the proposals and selected three for further evaluation during interviews held
on June 6m
After interviewing the firms and evaluating their responses to the City's RFP, Council authorized
the City Manager to execute a contract with Anderson - Brule' Architects (ABA). Anderson -
Brule' conducted meetings with staff, the primary user groups, the Planning Commission, and
Saratoga residents. A draft of the Plan was presented to the Parks and Recreation Commission
on September 3rd. The Commission approved of the draft and recommended moving the Plan
forward to Council.
FISCAL IMPACTS:
This Master Plan project was funded in the current CIP budget. There are currently no funds
allocated for any further work on the Theater / Council Chambers.
FOLLOW UP ACTION(S):
Follow Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
Page 2 of 3
345
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
A — Saratoga Civic Theater / Council Chambers Master Plan Presentation
B — Saratoga Civic Theater / Council Chambers Master Plan Architect Narrative
C — Saratoga Civic Theater / Council Chambers Master Plan Issues Matrix
D — Saratoga Civic Theater / Council Chambers Master Plan Conceptual Design Cost Model
Page 3 of 3
.,
uraggsi Civic Theogr 4
council Chqmkgr§
Msi0or Plan
City Council
October 2, 2013
347
JA
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'4 FGYM,�
�Rntp4s
The City of Saratoga is engaging in a Civic Theater / Council
Chambers Master Plan process to determine public interest in
possible improvements to the 50- year -old facility.
This process has reached out to facility users and the
community. Now based on input, the consultant team has
developed three master plan options and cost models.
M I S S I O N + E N V I R O N M E N T = E X P E R I E N C E
348
A-
A. `
r'
rwrRR§P-
LJ To Review Input from the Public, Users, & Staff regarding
the Existing Facility
❑ To Review Conceptual Design Options & Cost Models for
Renovating the Civic Theater & Council Chambers
IntenagA Rpsults
❑ Shared Understanding of the Opportunities and Constraints
of Renovating the Civic Theater & Council Chambers
MISSION + ENVIRONMENT E X P E R I E N C E
349
1
Ili - 111
r'
Bq�hRN
❑ Review Agenda
❑ Review Staff, User, & Community Input
❑ Discuss Design Approach
❑ Present Conceptual Designs
❑ Present Cost Model Summary
❑ Conclusion
, D.
MISSION + ENVIRONMENT E X P E R I E N C E im
350
1AP
r'
1916
Process Plan
� . Fns Acc.Plvn�.d I
f— — — —__
� Etr�iatg F�elllnea
Aztessmertr ,Re"arch 5 Prep Uuh MCh brat, MaAe- Plan Flnplltq Mo .&rgr FICIn
Consultani Team I w1 • AdnN"Oubh R e mdr n.mi. M
=nno.2a Moflr. on
I . iips l i.4w.nwq . de. r h ' Ylnffw*.Im A 351 . fns r -.i Wn J.i w R-n ,. ra.i hAodr,
�nolrps I
9xi;sting NOIMP5
Mpl%
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1456
Aerial View
Ruilding Plan DRESSING ROOMS
b i� 1
&KA
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4
STAGE
him LAL WG4 it-o'
44411 0 - - - - - - - - - - -
94 .1
CITY
STAFF
LOBBY Ll
354
1456 —
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Council & C5IMMi§§iRn mpoinsm
9M
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1956
PgrfRrm@npg§
�i
Existing �smAitiszn§-
357
r'
Existing �RnAwRn§ §wmmiry
❑ Prepared by Staff
❑ Excluded Seismic or Structural
Studies
❑ Included Information on:
• Site Access
■ Interior
• Signage
■ Lighting
• Parking
■ Mechanical
• Landscape
■ Electrical
• Site Drainage
■ Plumbing
• Utilities
■ Code Compliance
• Accessibility
■ Life Safety Circumstances
• Security
M I S S I O N + E N V I R O N M E N T = E X P E R I E N C E
358
A-
A.: `
r'
940ing �RnAmRn§ �wmm@ry
❑ Built in 1964 for $168,000
❑ 71436 SF existing building with 299 seats
❑ Primary Users
■ City Council & Planning Commission ( Alternating Wednesdays)
■ Two Theater Companies ( -160 days /year)
❑ Numerous Upgrades & Improvements
• Doors ■ Electrical Upgrades
• Counter - Weight System ■ Renovated Seating
• Sound System ■ Stage Flooring
• Lighting Systems
� o A
MISSION + ENVIRONMENT E X P E R I E N C E im
359
Fntry 4 Wkky
KIIII7
r°
Bg§trRRm§
361
AP
A. `
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StQrage
� ' f
1956
M-01%
Rrg§§insi BRRM 8PPSN
� ' f
1956
RIOV
REP"
p
{1
s. -
6 View Towards Control Booth
� ' f
1956
4tpriRr §i9p F@P@gg
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Moo�61
Royipw InRSIt
• Evaluation
• Vision & Priorities
• Schedule
• Reflecting Saratoga
OCR,
Riffgrgnt r1ppA
Council /
Commission
Needs
Shared
Other Use
Community
Needs
Theater
Needs
MISSION + ENVIRONMENT E X P E R I E N C E
367
� ' f
1916
1 89.
im
A-
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PY01HONP
❑ What do you appreciate about the current facility?
❑ What do you not want to lose?
❑ What does not work in the current facility?
❑ What needs improvement?
1 89.
MISSION + ENVIRONMENT E X P E R I E N C E im
368
� ' f
1956
Pyolw0iRn = 8§ff MR0
❑ Appreciate
• Highly Used Facility
• Excellent Tenants
• Feel Generally Satisfied with Facility
❑ Challenges
■ Too Few Restrooms
■ Man Hours Required Every Week to Switch Setup of Stage Area
• Presentation Setup Inadequate for Viewing
• No Real Orchestra Pit — Sound & Sight Line Issue
• Inadequate Storage
• Undersized, Noisy Lobby
• Height of Stage for Council & Commission Meetings
• ADA Issues
1 89 A
MISSION + ENVIRONMENT E X P E R I E N C E im
369
r'
PyolimfiRn -- W§gr MR0
❑ Maintain
• Size
• Parking
• Theater Use
• Rental Cost
❑ Challenges
• Restrooms — Too Few & Inadequately Sized
• Man Hours Required Every Week to Switch Setup of Stage Area
• Presentation Setup Inadequate for Viewing
• No Real Orchestra Pit — Sound & Sight Line Issue
• Undersized Lobby
• ADA issues
• Limited time for General Community Use
• Floor Slope Change Is a Tripping Hazard
1 89 A
MISSION + ENVIRONMENT E X P E R I E N C E im
370
A-
A.: `
r'
Pyolw0iRn = pwklip ;nNt
❑ Appreciate /Do not lose
■ Convenient & close
• Size & intimacy
• Higher podium allows better visibility
• Ability to see local theater
• High quality
• Reasonable price
1 8 A
MISSION + ENVIRONMENT E X P E R I E N C E im
371
A-
A.: `
r'
Pyolw0iRn = Fwk1irw ;nNt
❑ Change
■ Auditorium — Raking is not sufficient for seating
■ Add Orchestra Pit
■ Increase Fly Space - Currently on 16'
• Outside Access for Actors
• Set Designers Having Enough Space
• Update Control Room
• Restrooms are Insufficient in Number
• Parking is a Problem — Quantity of Parking
• Stage Too High for Council /Commission
• Sound System
• More Cameras
MISSION + ENVIRONMENT E X P E R I E N C E
372
A-
A. `
r'
Yi§iszn 4 Priszritips
❑ Describe your ideal experience working with the facilities
❑ What do believe are the three most critical needs (related
to using the facility) for the next 10 years?
MISSION + ENVIRONMENT E X P E R I E N C E
373
1 89.
im
r'
YWRn §-F PriRritim _ 8§ff MR0
❑ Current Theater is Working Well
• Good Revenue Stream with Responsible Users
• Only Some Tweaks Needed
❑ Two Primary Uses (Theater &Council) are in Conflict for
Time &Space
❑ Most Critical Needs
■ ADA — Access & Restrooms
• Height of Stage Floor (for Commission & Council Meetings)
• Lobby (Size, Floor, & Restrooms)
• Improved Presentation Capabilities.
MISSION + ENVIRONMENT E X P E R I E N C E
374
r'
YWRn 4 P riwitip§ - w§-Pr MR0
❑ Theater
■ Orchestra Pit
• Better & More Restrooms (Including Backstage)
• Air Conditioner
❑ Council / Commission
• Presentation Setup
• Better & More Restrooms (Including Backstage)
• More Open Time for Community
• ADA Access
■ Control Booth Access
1 8 A
MISSION + ENVIRONMENT E X P E R I E N C E im
375
r'
YWRn 4 P riwitip§ = P- uklis inRWt
❑ Separate Council Meetings from Theater as Separate
Facility
MISSION + ENVIRONMENT E X P E R I E N C E
376
AP
A. `
r'
Bpflppfins aroup
❑ How should the Civic Theater & Council Chambers facilities
reflect Saratoga?
MISSION + ENVIRONMENT E X P E R I E N C E
377
I DD.
im
r'
R01pptins UrOR99 = W§pr MR0
❑ Scenic & Peaceful
❑ Rural
❑ Earth Tones
❑ Natural Materials
❑ Blends in
❑ Better Signage
❑ Quaint
, Do.
MISSION + ENVIRONMENT E X P E R I E N C E im
378
� ' f
1956
901pptinsi UrORN - r whlip inRW
❑ Foot Paths, Bicycle to Events
❑ Places to Walk Around
• Leisurely
• Beautiful Views, Night Sky
• Oasis - No Strip Mall Environment
• Very Rural Environment
• Blend into Environment
• Use of Redwood Paneling or Spanish Influence
• Parking Not Too Visible from Street
MISSION + ENVIRONMENT E X P E R I E N C E
379
r'
�Rn§trwpflRn §PhOwling
When is the best time frame for renovation work?
• Season?
• How Long?
❑ Different for different part of the facility?
1 89.
MISSION + ENVIRONMENT E X P E R I E N C E im
380
r'
UhMmig
❑ 16 Weeks Available (2 Shows Plus December or August)
❑ Very Limited
❑ Multiple Phases in Order of Priority
M I S S I O N + E N V I R O N M E N T = E X P E R I E N C E
381
Pg@ign ARRrwigh
Types of Improvements
Review Improvements Matrix
K .OYA
;MRrRypmpnt = Flwmkinsi F14hum
Toilets
Urinals
Lavatories
Toilets
Lavatories
Drinking
Plumbing fixture count based on 2013 CBC
Required
J
3: 201 -300 3
2: 201 -300 2
2: 201 -500 2
6:201 -300 6
4: 201 -300 4
2: 251 -500 2
ON + ENVIRONMENT E X P E R I E N C E
383
2
1
2
3
2
r'
;MRrRY9MPnt - 8- RP
❑ Applies for Alterations Affecting Main Function
❑ 20% or greater of cost of alterations towards ADA
improvements
❑ Excludes alterations only affecting
■ Windows, Hardware, Operating Controls, Electrical Outlets, & Signs
■ Mechanical Systems, Electrical System, Fire Protection, & Abatement
MISSION + ENVIRONMENT E X P E R I E N C E
384
r'
"+ FGrG
;MRrRY9MPnt = §tn*twr§1 Trisisipm
❑ Upgrade Structure to Current Code If
■ Increase Gravity Load More than 5%
■ Additional Lateral Load
■ Separate Additions That Serve Main Function of Existing Building
❑ Structural Analysis Required If
■ Significant Improvement (50% or more of market value of structure)
MISSION + ENVIRONMENT EXPERIENCE �.
385
lmprQycmcnt Matrix
9: %1
Matrix
Priority
User Benefit
Impact
Ln
�
o
cc
Ln
�
a
°
°
a
Facility Improvement:
cc
X
l.-Upgrade/Enlarge
public restrooms
X
X
X
X
X
X
2
Upgrade backstage restrooms
X
X
X
X
X
-- - - - - --
- - - - - --
- - - - - --
3
- - - - - --
New ADA entrances to the seating area
-------------------------------------------------------------------------------- - - - - --
X
- - - - - - --
X
- - - - - --
X
- - - - - --
X
-- - - - - - --
- - - - - --
- - - - - --
4
Install assisted listening devices system & A/V
X
-- - - - - --
- - - - - --
- - - - - --
- - - - - --
Upgrade
-------------------------------------------------------------------------------- - - - - --
X
- - - - - - --
X
- - - - - --
X
- - - - - --
X
-- - - - - - --
- - - - - --
- - - - - --
X
-- - - - - --
- - - - - --
- - - - - --
5
- - - - - --
Upgrade access for Control booths
--------------------------------------------------------------------------------------------
X
- - - --
X
- - - - - --
X
- - - - - --
X
-- - - - - - --
- - - - - --
- - - - - --
X
6
Provide ADA_seating to current code
X
X
X
X
X
-- - - - - --
- - - - - --
- - - - - --
7
- - - - - --
ADA
-------- lift ------to ----stage ---------- from seating ------------------------area ---------------------------- - - - - --
X
- - - - - - --
X
- - - - - --
X
- - - - - --
X
-- - - - - - --
X
- - - - - -----------
X
-- - - - - --
- - - - - --
- - - - - --
8
- - - - - --
-----Replace --------- Smoke ------------Hatches --------------over ----------stage ------------------------------ - - - - --
X
- - - - - - --
X
- - - - - --
X
- - - - - --
-- - - - - - --
X
- - - - - -----------
X
9
Resolve Height difference between Council and
X
X
-- - - - - --
- - - - - --
- - - - - --
- - - - - --
Public Speakers (solution varies by design)
-------------------------------------------------------------------------------- - - - - --
- - - - - - --
- - - - - --
- - - - - --
-- - - - - - --
- - - - - --
- - - - - --
-----------
X
- - - --
- - - - - --
10
- - - - - --
Improve Presentation system
-------------------------------------------------------------------------------- - - - - --
X
- - - - - - --
- - - - - --
X
- - - - - --
-- - - - - - --
- - - - - ---
- - - - --
-----------
X
--
-
11
- - - - - --
HVAC Upgrades - New HVAC System
--------------------------------------------------------------------------------
X
- - --
X
- - --
X
- -
-- - -
- - - - --
X
- - - - - --
- - -
X
- - - - --
12
- - - - --
Replace Windows / Install dual pane glazing
- - - -
X
- - -
X
- - - --
X
- - - --
-
X
X
13
Improve House lighting
X
X
X
X
14
Addition for dressing room area 387
X
X
X
X
A
1
L)P6IdUC /CIIIdI6C PULAIL. ICJLIL)L)IIIJ
A
A
A
A
A
X
2
Upgrade backstage restrooms
X
X
X
X
r.
3
New ADA entrances to the seating area
X
X
X
X
4
Install assisted listening devices system & A/V
Frioritl
5
Upgrade
Upgrade access for Control booths
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1
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X
X
X
X
X
X
6
Provide ADA seating to current code,
X
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7
ADA lift to stage from seating area
x
X
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8
Replace Smoke Hatches over stage
p g
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Resolve Height difference between Council and
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Q
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Improve Presentation system
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- -- -
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HVAC Upgrades - New HVAC System
X
- -- - - - - --
X
X
X
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- - - - --
X
-----
1
12
--
Replace Windows / Install dual pane glazing
-
X
--
X
-- ____
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13
Improve House lighting
X
X
X
-----------
X
- - - --
- - - - - --
14
- - - - - --
Addition for dressing room area
-------------------------------------------------------------------------------- - - - - --
- - - - - - --
X
- - - - - --
X
- - - - - --
X
-- - - - - - --
X
- - - - - --
- - - - - --
15
Add third controller at control booth for house lights
X
X
16
Install a covering over the back area between
- - - - - --
X
- - - - - --
- - - - - --
- - - - - --
portable and the theater
-------------------------------------------------------------------------------- - - - - --
- - - - - - --
X
- - - - - --
- - - - - --
-- - - - - - --
X
- - - - - --
- - - - - --
X
17
Sound /Light vestibules at seating area entry doors
X
X
18
Install a changeable multi -use monument sign in the
- - - - - --
X
- - - - - --
- - - - - --
- - - - - --
lawn
---------area ----------------------------------------------------------------------- - - - - --
X
------------------
X
X
- - - - - --
-- - - - ----
- -----
---- --
- - - - - --
- - - - ---
X
- - - - - --
19
- - - - - --
Update lobby floor finishes
-------------------------------------------------------------------------------- - - - - --
X
- - - - - - --
X
- - - - - --
X
- - - - - --
- - - - ----
-----
---- --
X
20
Improve Ticketing and Concessions
X
X
21
Green Room /Classroom /Council Chambers Addition
X
X
X
X
X
- - - - - --
- - --
-
X
- - - --
- - - - - --
- - - - - --
X
23
- - - --
Adore\mDlba�3jdi hte-Egand new ticket office with
X
X
X
14
P@MVi (RA b3ystkpe3s ing room area 388
X
X
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X 13 Improve House lighting X X X
X 14 Addition for dressing room area 389 X X X X
A
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x
x
x
X
14
Addition for dressing room area
X
X
X
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15
Add third controller at control booth for house lights
X
ri it
16
Install a covering over the back area between
portable and the theater
User
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Sound /Light vestibules at seating area entry doors
o,
X
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18
Install a changeable multi -use monument sign in the
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irk
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19
Update lobby floor finishes
2
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20
Improve Ticketing and Concessions
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Green Room /Classroom /Council Chambers Addition
X
X
X
X
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-- - - - - --
- - - - - --
- - - - - --
- - - - - --
22
-------------------------------------------------------------------------------- - - - - --
Add a concession area and new ticket office with
- -- - - - - --
- - - - - --
- - - - - --
-- - - - - - --
- - - - - --
- - - - - --
X
lobby PA system
Pit
Provide - - --Orchestra ---
------------------------------------------------------------------------- - - - - --
X
- - - - - --
-- - - - - --
- - - - - --
X
- - - - - --
23
- - - - - --
- -- - - - - --
X
- - - --
- -
X
- - - - - --
-- - - - - - --
X
- - - - - --
24
Electrical Upgrades
X
X
X
X
25
Remodel Existing Space for Storage for City &
X
Theater Uses
X
X
X
X
X
X
26
Enlarge Lobby
X
X
X
X
X
27
Construct Fly Tower
X
X
X
28
Correct slope/rake of house floor
X
X
X
X
X
X
---
29
-----
X
X
- - - - - --
-- - - - - - --
- - - ----
- - ----
--------------------
Video monitors mounted to the lobby walls
-- -- -- -- --- --------------------------------------------------------------------- - - - - --
X
------------------
30
Replace stage lighting over seating area- front of
X
house
X
X 13 Improve House lighting X X X
X 14 Addition for dressing room area 389 X X X X
r'
"+ FGrG
NZ inplNgpg in §PRRP
❑ Civil Engineering & Assessment
• Exterior Ramps
• Utilities & Infrastructure
■ Site Improvements for Additions
• Landscape Design Associated with the Improvements
• Fire Suppression System Size & Capacity for New Sprinklers
Assessment
ABA
MISSION + ENVIRONMENT E X P E R I E N C E
390
Qggjign Options
K&'ll
ma WID
QptiQn A - MQdify $gating Area
I
44
,1 1.� 11 1.4 . , d
1 —Add Restrooms & Storage
2 — Remove Lobby Restrooms & Expand
Seating Area
3 — Add Lift & Stairs (Remove Existing)
4 — Remove Restroom & Add
Ticket /Concession Area
5 — Remodel Restrooms & Dressing Rooms
6 —Add Covered Walkway
7 — Modify Stage & Seating to
Accommodate Council Platform
�
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Option A - Modify S piing Aron
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Maintain Seating Count
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Less Setup /Breakdown Time
Adequate Room for Orchestra
New Ticket & Concessions Area
Constraints
Setup /Breakdown
Weeks
Smaller Stage
I
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ADA Restrooms
Qptipn 0 - Mwify 5tsigo
44
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2 — Remove Lobby Restrooms & Expand
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3 —Add Lift & Stairs (Remove Existing)
4 — Remove Restroom & Add
Ticket /Concession Area
5 — Remodel Restrooms & Dressing
Rooms
6 —Add Covered Wa I kwa?
7 —Add Sound /Light Vestibules
8 —Re -rake Seating Area
9 — Modify Stage & Seating to Add a Lift
(Council /Stage /Orchestra Pit)
. -_ F T
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ADA Access
ADA Restrooms
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Maintain Seating Count
Covered Access for Actors
Less Setup /Breakdown Time
Adequate Room for Orchestra
Orchestra Pit
Improved Sight Lines
Constraints
Setup /Breakdown During Performance
Weeks
Renov. /Add.
-! LO ADA Access
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2 — Reniuve Lobby Restrooms & Expand
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3 — Add Lift & Stairs (Remove Existing)
4 — Add Sound /Light Vestibules
5 — Remodel Restrooms & Dressing Rooms
6 — Add Dressing Rooms to Replace
Accessory Structure
7 — Add New Council Chambers & Storage
8 — Add Restroom (at Council Level)
9 — Remodel to Dressing Room
10 — Remove Seating to Accommodate
Orchestra
Renov. /Add.
ADA Access
ADA Restrooms
QPtiRn � - Now 9;Qunrvil 5;hsimhf*r§
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Opportunities
ALFA improvements
Maintain Seating Count
Covered Access for Actors
Less Setup /Breakdown Time
Adequate Room for Orchestra
Shared Restrooms
New Space for Recreational Programs
Constraints
Separate Location for Large Council
Meetings /Announcements
Renov. /Add.
ADA Access
ADA Restrooms
Qp§ign Q
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Modify Seating Area
Option B
Modify Stage
Renov. /Add. ADA Access
0111-03
Option C
New Council Chambers
ADA Restrooms
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❑ Hard Costs H a rd Costs + Soft Costs = Total
• Demolition
• Construction
• Unit Costs
• Escalation
❑ Soft Costs
• Planning & Building Department Permits
• Professional Services
• Printing & Plotting
• Fundraising Consultant
• Furniture, Fixtures & Equipment
• Contingency
MISSION + ENVIRONMENT E X P E R I E N C E
400
Project Costs
1 89 A
im
1456
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❑ Conceptual Narrative of Design Options
❑ Size of Demolition /Addition /Remodel
❑ Quantity & Type of Equipment & Fixtures
, D.
MISSION + ENVIRONMENT E X P E R I E N C E im
401
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❑ Owner Supplied & Installed Furniture, Fixtures, Furnishings,
& Equipment
❑ Theatrical Equipment Except as Specifically
❑ Relocation of Theatrical Equipment during Construction
❑ Relocation of Portable Buildings or Utilities
❑ Title 24 Energy Compliance
❑ Seismic Upgrade to Current Codes
❑ Construction Management Fees
❑ Dry Rot or Termite Damage Repairs
❑ Hazardous Material Abatement or Disposal
MISSION + ENVIRONMENT E X P E R I E N C E
402
RRtiRn A = MRaify §pAtinsi 8rPA
Building & Site
General Conditions, Bonds & Insurance
Contractor's Overhead & Profit or Fee
Construction Cost for 2013
Design Contingency
Escalation to August 2016
Hard Cost Total for 2016
Design & Engineering Fees
Owner Contingency
Cost Model Total for 2016
Summary Details on Page 4
ED];]
� ' f
$ 1.49 M
21% $ 0.31 M
7% $ 0.13 M
$ 1.93 M
20%
$ 0.39 M
12%
$
0.28
M
$
2.59
M
20% $ 0.52 M
10% $ 0.31 M
$ 3.42 M
QRVRn R - MRAifY §WS19
Building &Site
General Conditions, Bonds & Insurance
Contractor's Overhead & Profit or Fee
Construction Cost for 2013
Design Contingency
Escalation to August 2016
Hard Cost Total for 2016
Design & Engineering Fees
Owner Contingency
Cost Model Total for 2016
Summary Details on Page 17
404
�1
jo
$ 2.28 M
21%
$
0.34
M
6%
$
0.16
M
$
2.77
M
20%
$
0.56M
12%
$
0.16
M
$
3.73
M
20% $ 0.75 M
10% $ 0.45 M
$ 4.92 M
�I
I
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1956
QRVRn � - NPW �Rwnpil �Wmkpr§
Building & Site
$
2.34 M
General Conditions, Bonds & Insurance
21%
$
0.35 M
Contractor's Overhead & Profit or Fee
6%
$
0.16 M
Construction Cost for 2013
$
2.86 M
Design Contingency
20%
$
0.57 M
Escalation to August 2016
12%
$
0.41 M
Hard Cost Total for 2016
$
3.84 M
Design & Engineering Fees
20%
$
0.77M
Owner Contingency
10%
$
0.46M
Cost Model Total for 2016
Summary Details on Page 25 405
$ 5.07 M
Qp§ign Q
7R sm
k.Y.YJ.m r+ay�y1YJ _..
1 „431: tIll.a4 ++LiJLLiJJ
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Option A
Modify Seating Area
$ 3.42 M
Option B
Modify Stage
$ 4.92 M
Renov. /Add. ADA Access
-I.
Option C
New Council Chambers
$ 5.07 M
ADA Restrooms
Ne4t 5tpps
• Clarification & Revisions Based on Council
Direction
• Submission of Master Plan Report &
Documentation to the City
«m
Thank You!
ANDERSON BRULE ARCHITECTS, INC.
325 South First Street, 4th Floor San Jose, CA 95113
Tel: 408 298 1885 Fax: 408 298 1887
www.aba - arch.com
L be 1
Anderson Brule Architects
DRAFT - September 25, 2013
Saratoga Civic Theater Master Plan
Table of Contents
PAGE
I. Introduction ................................................................. ..............................2
II. Executive Summary ................................................... ..............................3
Narratives.................................................................... ..............................5
• Architecture .................................................. ..............................5
• Site .................................................................. ..............................5
• Theater ........................................................... ..............................5
• Structural ....................................................... ..............................5
• Heating, Ventilating & Air Conditioning . .............................32
• Plumbing ...................................................... .............................34
• Electrical Design ......................................... .............................34
IV. Schedule & Cost Model Summary ......................... .............................35
V. Appendix .................................................................... .............................39
• Detailed Cost Model
M
1
L be 1
Anderson Brule Architects
DRAFT - September 25, 2013
Saratoga Civic Theater Master Plan
I. Introduction
The City of Saratoga is considering modifications to the existing civic
theater built in 1964 to better accommodate the needs of the City and
theater users. The building is part of the City of Saratoga Master Plan
initiated in 2001, but was not analyzed in detail as a part of that effort.
The purpose of the study provided by Anderson Brule Architects includes
the following:
• Outline of current utilization of the facility
• Improvement options to improve current joint use by City and
theater user groups of existing facility.
• Budget estimates for evaluation of each option to allow for
decision - making on next steps.
Design Narratives are provided for use in the preparation of a Conceptual
Cost Model. Architectural, structural, theatrical, mechanical, plumbing,
and electrical narratives have been prepared specific to the 3 options
included within this report. The narratives outline quality and conceptual
information for each of the conceptual building systems based upon the
existing conditions and current codes requirements.
The existing facility, built in 1964, does not meet the current code
requirements. Based on the Existing Conditions Report provided by the
City staff and on a site walk- through review of the Theater, basic
accessibility upgrades and plumbing fixture counts will be necessary in all
options presented within this report.
410
Saratoga Civic Theater Master Plan
II. Executive Summary
Introduction The Saratoga Civic Theater and Council Chambers is approximately 7,400
square feet. A large lobby and 299 fixed seats house constitute the public
areas. The approximately 1,800 SF stage accommodates theater
performances, council and commission meetings, and other community
events and activities.
On a yearly basis, the Theater accommodates two theater companies
with a total of six performances in addition to weekly City Council and
Planning Commission meetings. The Theater's stage area currently lacks
flexibility for configuration layouts for the use by the Theater users and the
City staff. In addition, the lack of adequate storage for the separate users
is also a concern. Finally, the undersized restroom facilities are not
capable of supporting the theater's full occupancy load.
Program The proposed program includes three options as follows:
• Option A - Modification of the seating area
• Option B - Modification of the stage & seating areas, addition of
an orchestra pit.
• Option C - Addition of an assembly space for City /Theater use, a
storage area, and a dressing room.
All options include upgrades of the facilities to meet current ADA and
plumbing fixtures count code requirements.
Narratives Narratives included in this document outline the architectural character
and quality of the proposed options along with the conceptual direction
for building systems. The addition would relate to the existing character of
the existing facility. The proposed options outline modifications within the
existing building and additions directly attached to the existing structure.
This report does not include an option for a separate, new facility.
Conceptual Costs A Conceptual Cost Model was developed for each of the options
proposed within this document. A summary of the Cost Model for each
option is included in this report. The detailed Cost Model is included as a
separate report.
Conceptual Schedule
now
Anderson Bru16 Architects
DRAFT - September 25, 2013
The maximum duration of time the building can be closed for construction
within a year is no longer than 16 weeks. This construction duration is
limited by the length of time the performance companies currently
renting the theater can be displaced. Typically, neither company uses
the facility during the months of August and December. Each company
could also forego one of their six -week shows at the facility while it was
closed for construction. By adding the twelve weeks gained by foregoing
411
3
Saratoga Civic Theater Master Plan
II. Executive Summary
one show for each company, this allows the building to be closed for
construction for a total of 16 weeks or 4 months.
This document and associated estimate are based on the assumption
that the majority of infrastructures and utilities affecting the use of the
facility would occur during the 16 -week "closed for construction" period;
the remainder of the improvements would take place outside this period
and allow for concurrent use of the facility. In the proposed options, it is
assumed that modifications to the orchestra pit, elevators /lifts additions, re
raking of the seating area / relocation of the seating, major mechanical
work, lobby and control booths modifications, and fire sprinkler system
addition would occur during the 16 weeks period as such activities would
not allow use of the building.
L be 1
Anderson Brule Architects
DRAFT - September 25, 2013 4
412
Saratoga Civic Theater Master Plan-
III. Narratives
Architecture
Building Exterior For all renovations and additions outline in the narrative, exterior
finishes shall match the existing building finishes.
All exterior modifications will be limited to building the additions
described in the "Building Interior" section of the narrative.
Building Interior All options include upgrades of the facilities to meet current ADA and
plumbing fixtures count code requirements. The following elements
are common to options A, B and C outlined below:
Option A
Ebb,
Anderson Brul6 Architects
DRAFT - September 25, 2013
A. Addition of restrooms to meet current code requirements.
Plumbing fixture count based on 2013 CBC
Estimated 445 -580 Basis Required Existing
occupants
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . .. . ............................................................ . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Men's Toilets 3: 201 -300 3 2
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Urinals
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...............................................
........
2: 201 -300
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ . . . . . . . .
..................................
2 1
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Lavatories
2: 201 -500
2 2
Women's Toilets
6:201 -300
6 3
Lavatories
4: 201 -300
4 2
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Drinking Fountains
2: 251 -500
2 -
B. ADA upgrades to meet current code requirements.
- Accessible control booths
- Accessible stage area
- Accessible house seating
- Accessible public entrance
The following architectural narrative outlines modifications and
additions to the existing theater building. Subsequent sections of this
narrative provide additional detail for the same changes as they
pertain to each discipline.
Concept
Modification of the stage
Narrative
The following modifications /improvements are proposed:
1. Removal of the stage apron & stairs leading to center stage
The modification of the stage apron allows for a meeting
space configuration in front of the stage for City Council and
Planning Commission meetings. The stage apron is currently
413
5
Architecture
coal
Anderson Brul6 Architects
DRAFT - September 25, 2013
Saratoga Civic Theater Master Plan-
III. Narratives
protruding into the seating area and the City Council and
planning commission are currently setup on the stage,
approximately 3 feet above the first audience seats.
Based on the original building drawings, the stage is a wood
frames structure on wood posts with concrete pier
foundations. The underside of the stage is an open plenum
approximately 3 feet above compacted soil.
Work includes:
- Removal of the stage wood floor and sub floor 4' -0" from
the center of the apron
- Removal of the supporting posts and associated piers in
the footprint of the apron
- Installation of a new subfloor and floor at the lower floor
level
- Front of stage vertical panels (infill over edge wood
framed wall under the stage)
- Electrical and data outlets provisions included at face of
stage.
2. Remove front two rows of center seatin
To allow for the new meeting setup outlined in item 1 above,
the two center front rows will be removed. The meeting
space created is approximately 15' deep from the stage
edge to the first front row seat.
Work includes:
- Removal of 26 fixed seats (2 rows of 13 seats each)
- Repair /replace flooring
3. Allow for removable platform and ramp for council podium.
12' x 24' removable platform 18" above floor finish in front of
the stage (portable staging system) with ADA compliant
ramp.
4. Remove lobby restrooms
Demolish all existing restrooms in lobby to allow for additional
seats in house & concession /ticket space.
Work includes:
- Demolition of all restroom walls, ceiling, existing MEP
fixtures and utilities
- New wall between house and lobby
- New finishes on both sides of house /lobby wall, new
finishes in entire lobby.
414
Architecture
coal
Anderson Brule Architects
DRAFT - September 25, 2013
Saratoga Civic Theater Master Plan-
III. Narratives
- New flooring and base on house side(carpet)
- New flooring and base on lobby side (VCT or sheet vinyl).
- Ceiling patching on both sides of the house /lobby wall
5. Add seating at rear of house
Relocation of 24 fixed theater seats
Add lift and stairs to control booth
ADA accessible path to control booths.
Work includes:
- Demolition of existing ship ladder & walls
- Demolition of "tickets" space
- Demolition of exterior doors and storefront
- Exterior wall infill to match existing adjacent
- Addition of wheelchair lift and stairs
- Full height wall enclosure for separation from public area
- Framing / patching of control booth floor, finishes, and
walls.
- Allowance for control booths doors /frames /hardware
upgrades.
7. Add restrooms and storage on parking lot side of building
New 1,220 SF wood framed structure adjacent to existing
facility connected to existing lobby.
Restrooms: 500 SF
Storage: 340 SF
Exiting corridor: 75 SF
Lobby extension: 320 SF
Work includes:
- Demolition of lobby exterior wall to provide connection to
new restrooms
- New lobby finishes
- Walls and ceiling patching in lobby
- New lobby extension in front of restrooms with exterior
storefront to ADA ramp and landing.
- Women's restrooms (5 toilets, 3 lavatories)
- Men's restrooms (2 toilets, 2 urinals, 2 lavatories)
- 2 Drinking fountains
- Mansard roof to match existing
- Parking lot: removal of seven parking spaces (paving,
curbs, patching, etc)
- Modification of planter islands in parking lot to provide
415
Architecture
coal
Anderson Brul6 Architects
DRAFT - September 25, 2013
Saratoga Civic Theater Master Plan-
III. Narratives
seven replacement parking spaces
8. Add lift at stage (accessibility)
Addition of a lift and stairs at stage left for ADA access from
the seating area to the stage area. Lift serving seating area,
storage, and stage levels. Framed wall for lift enclosure.
9. Remodel /reconfigure dressing_ room area with new
accessible restrooms
- Demolition of Dressing rooms
- Demolition of existing non ADA compliant restrooms
- Addition of 2 single occupancy ADA restrooms (2 x 70SF,
the floor and wainscots, painted gypsum board wall and
ceilings)
- Addition of a door in exterior wall to access dressing
modular located in the back of the existing facility.
- Addition of 40' x 6' covered walkway to access adjacent
portable building
- Remodel of dressing room into two smaller dressing rooms
(new VCT flooring, painted walls, mirrors, etc).
10. Add ticket /concession area
- Demolish existing lobby single occupancy restrooms
- New ticket concession room in existing lobby with full
height wood framed walls, hard lid ceiling.
- Single door.
- Interior 4' wide x 3' tall pass through with ADA counter
- Exterior 2' wide x 3' pass through window with ADA
counter
- Patching of exterior wall
- Built -in counters (2' deep x 20 LF)
- Total area: approximately 100 SF.
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III. Narratives
Option A Summary
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Anderson Brule Architects
DRAFT - September 25, 2013
Saratoga Civic Theater Master Plan-
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1 -Add Restrooms & Storage
2 - Remove Lobby Restrooms & Expand Seating Area
3 - Add Lift & Stairs (Remove Existing)
4 - Remove Restroom & Add Ticket /Concession Area
5 - Remodel Restrooms & Dressing Rooms
b -Add Covered Walkway
7 - Modify Stage & Seating to Accommodate Council Platform
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Option A Analysis
Opportunities
ADA Improvements
Maintain Seating Count
Covered Access for Actors
Less Setup /Breakdown Time
Adequate Room for Orchestra
New Ticket & Concessions Area
Constraints
Setup /Breakdown During Performance Weeks
Smaller Stage
Option B Concept
Modification of the stage & seating areas, addition of an orchestra
pit)
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Narrative
1. Removal of the stage apron & stairs leading to center stage
The modification of the stage apron allows for a meeting
space configuration in front of the stage for City Council and
Planning Commission meetings. The stage apron is currently
protruding into the seating area and the City Council and
planning commission are currently setup on the stage,
approximately 3 feet above the first audience seats.
Based on the original building drawings, the stage is a wood
frames structure on wood posts with concrete pier
foundations. The underside of the stage is an open plenum
approximately 3 feet above compacted soil.
Work includes:
- Removal of the stage wood floor and sub floor 4' -0" from
the center of the apron
- Removal of the supporting posts and associated piers in
the footprint of the apron
- Installation of a new subfloor and floor at the lower floor
level
- Front of stage vertical panels (infill over edge wood
framed wall under the stage)
- Electrical and data outlets provisions included at face of
stage.
2. Remove front two rows of center seating
HE
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To allow for the new meeting setup outlined in item 1 above,
the two center front rows will be removed. The meeting
space created is approximately 15' deep from the stage
edge to the first front row seat.
Work includes:
- Removal of 26 fixed seats (2 rows of 13 seats each)
- Repair /replace flooring
3. Add orchestra pit
- Addition of an orchestra pit approximately 19' x 23', with
floor finish approximately 7' -0" below stage (same floor
elevation as existing storage area under the stage). See
item 4 for floor construction.
Connection by "tunnel" from stage lift (see item 12)
through existing storage room located under the stage.
Passage should be 4' wide minimum with finished walls,
ceiling and floor. Passage to have door to isolate storage
from orchestra pit.
4. Add platform lift (council /orchestra /stage extension)
- Addition of a 12' x 24' motorized platform. System
capable to provide a minimum of 3 elevation
configurations: at orchestra pit elevation (see item 3), 18"
above lower seating area level, and at stage level. See
theatrical narrative for additional information.
5. Re -rake seating area (see separate diagrams)
- Rebuild seating area floor to provide better views of the
stage for spectators. New slope over existing floor system
(to be verified based on further evaluation of the as built
conditions).
- Two rows of seats in the back of the house above lobby
elevation; side steps access.
- New carpets, wall patching, new aisles lighting, new
electrical /data wall outlets.
- Area: approximately 2,000 SF.
Remove lobby restrooms
Demolish all existing restrooms in lobby to allow for additional
seats in house & concession /ticket space.
Work includes:
- Demolition of all restroom walls, ceiling, existing MEP
fixtures and utilities
- New wall between house and lobby
- New finishes on both sides of house /lobby wall, new
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III. Narratives
finishes in entire lobby.
- New flooring and base on house side(carpet)
- New flooring and base on lobby side (VCT or sheet vinyl).
- Ceiling patching on both sides of the house /lobby wall
Add sound /light vestibules
- Addition on 2 sound /light vestibules at existing public
entrance from lobby to seating area.
- Full height 1 -hr rated wood framed walls, hard lid ceilings,
and carpet floors.
- New single acoustical 1 -hr fire doors with actuators
(replacement of 2 existing doors + 2 new doors)
- Each Sound /light lock: approximately 50 SF
8. Add ticket /concession area
- Demolish existing lobby single occupancy restrooms
- New ticket concession room in existing lobby with full
height wood framed walls, hard lid ceiling.
- Single door.
- Interior 4' wide x 3' tall pass through with ADA counter
- Exterior 2' wide x 3' pass through window with ADA
counter
- Patching of exterior wall
- Built -in counters (2' deep x 20 LF)
- Total area: approximately 100 SF.
9. Add seating at rear of house
Relocation of 24 fixed theater seats.
10. Add lift and stairs to control booth
ADA accessible path to control booths.
Work includes:
- Demolition of existing ship ladder & walls
- Demolition of "tickets" space
- Demolition of exterior doors and storefront
- Exterior wall infill to match existing adjacent
- Addition of wheelchair lift and stairs
- Full height wall enclosure for separation from public area
- Framing / patching of control booth floor, finishes, and
walls.
- Allowance for control booths doors /frames /hardware
upgrades.
11. Add restroom and storage on parking lot side of buildinq
New 1,220 SF wood framed structure adjacent to existing
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III. Narratives
facility connected to existing lobby.
Restrooms: 500 SF
Storage: 340 SF
Exiting corridor: 75 SF
Lobby extension: 320 SF
Work includes:
- Demolition of lobby exterior wall to provide connection to
new restrooms
- New lobby finishes
- Walls and ceiling patching in lobby
- New lobby extension in front of restrooms with exterior
storefront to ADA ramp and landing.
- Women's restrooms (5 toilets, 3 lavatories)
- Men's restrooms (2 toilets, 2 urinals, 2 lavatories)
- 2 Drinking fountains
- Mansard roof to match existing
- Parking lot: removal of seven parking spaces (paving,
curbs, patching, etc)
- Modification of planter islands in parking lot to provide
seven replacement parking spaces
12. Add lift at stage (accessibility
Addition of a lift and stairs at stage left for ADA access from
the seating area to the stage area. Lift serving seating area,
storage, and stage levels. Framed wall for lift enclosure.
13. Remodel /reconfigure dressing_ room area with new
accessible restrooms
- Demolition of Dressing rooms
- Demolition of existing non ADA compliant restrooms
- Addition of 2 single occupancy ADA restrooms (2 x 70SF,
tile floor and wainscots, painted gypsum board wall and
ceilings)
- Addition of a door in exterior wall to access dressing
modular located in the back of the existing facility.
- Addition of 40' x 6' covered walkway to access adjacent
portable building
- Remodel of dressing room into two smaller dressing rooms
(new VCT flooring, painted walls, mirrors, etc).
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III. Narratives
Option B Summary
Ebb,
Anderson Brule Architects
DRAFT - September 25, 2013
Saratoga Civic Theater Master Plan-
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1 - Add Restrooms & Storage
2 - Remove Lobby Restrooms & Expand Seating Area
3 -Add Lift & Stairs (Remove Existing)
4 - Remove Restroom & Add Ticket /Concession Area
5 - Remodel Restrooms & Dressing Rooms
b -Add Covered Walkway
7 -Add Sound /Light Vestibules
8 -Re -rake Seating Area
9 - Modify Stage & Seating to Add a Lift (Council /Stage /Orchestra
Pit)
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Saratoga Civic Theater Master Plan-
III. Narratives
Option B Analysis
Opportunities
ADA Improvements
Maintain Seating Count
Covered Access for Actors
Less Setup /Breakdown Time
Adequate Room for Orchestra
Orchestra Pit
Improved Sight Lines
Constraints
Setup /Breakdown During Performance Weeks
Option C Concept
Addition of an assembly space for City /Theater use, a storage area,
and a dressing room.
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Narrative
1. Remove first row of center seating
- Removal of 26 fixed seats (1 rows of 13 seats)
- Repair /replace flooring
2. Remove house side lobby restrooms
Demolish existing restrooms in lobby near seating area to
allow for additional seats in house.
Work includes:
- Demolition of all walls, ceiling, existing MEP fixtures and
utilities
- New wall between house and lobby
- New finishes on both sides of house /lobby wall.
- New flooring and base on house side(carpet)
- New flooring and base on lobby side (VCT or sheet vinyl).
- Ceiling patching on both sides of the house /lobby wall
3. Add seating at rear of house
Relocation of 24 fixed theater seats.
14. Add lift and stairs to control booth
ADA accessible path to control booths.
Work includes:
- Demolition of existing ship ladder & walls
- Demolition of "tickets" space
- Demolition of exterior doors and storefront
- Exterior wall infill to match existing adjacent
- Addition of wheelchair lift and stairs
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- Full height wall enclosure for separation from public area
- Framing / patching of control booth floor, finishes, and
walls.
- Allowance for control booths doors /frames /hardware
upgrades.
4. Add sound /light vestibules
- Addition on 2 sound /light vestibules at existing public
entrance from lobby to seating area.
- Full height 1 -hr rated wood framed walls, hard lid ceilings,
and carpet floors.
- New single acoustical 1 -hr fire doors with actuators
(replacement of 2 existing doors + 2 new doors)
- Each Sound /light lock: approximately 50 SF
5. Add restrooms on parking lot side of building with ramped
corridor
New 860 SF wood framed structure adjacent to existing
facility connected to existing lobby and theater seating area.
Exit corridor /slope corridor /(E) lobby connection: 430 SF
Restrooms: 430 SF
Work includes:
- Demolition of lobby exterior wall to provide connection to
restrooms
- Sloped 5' wide ADA corridor connecting lobby to front of
the house
- Acoustical 1 hr fire rated doors at front of house.
- New lobby finishes
- Walls and ceiling patching in lobby
- New exterior storefront to ADA ramp and landing.
- Women's restrooms (5 toilets, 3 lavatories)
- Men's restrooms (2 toilets, 2 urinals, 2 lavatories)
- 2 Drinking fountains
- Mansard roof to match existing
6. Add lift at stage (accessibility)
Addition of a lift and stairs at stage left for ADA access from
the seating area to the stage area. Lift serving seating area,
storage, and stage levels. Framed wall for lift enclosure.
7. Remove seating area stairs to stage
Demolition of stairs from seating area to center stage. Patch
edge of stage and flooring.
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Saratoga Civic Theater Master Plan-
III. Narratives
8. Remodel /reconfigure dressing_ room area with new
accessible restrooms
- Demolition of Dressing rooms
- Demolition of existing non ADA compliant restrooms
- Addition of 2 single occupancy ADA restrooms (2 x 70SF,
the floor and wainscots, painted gypsum board wall and
ceilings)
- Addition of a door in exterior wall to access dressing
modular located in the back of the existing facility.
- Addition of 40' x 6' covered walkway to access adjacent
portable building
- Remodel of dressing room into two smaller dressing rooms
(new VCT flooring, painted walls, mirrors, etc).
9. Add council, storage, and restrooms at lower house level on
parking lot side of the facility
New 1,750 SF wood framed structure adjacent to existing
facility's stage area.
Council /Planning Commission chamber: 1,380 SF
Storage: 300 SF
Restrooms: 70 SF, 1 toilet, 1 lavatory
Work includes:
- VCT /sheet linoleum flooring, painted walls, acoustical
ceiling tiles
- A/V system (A /V, 2 screens)
- 25% allowance for wall openings with motorized shades
- 1 unisex ADA restroom (tile floor and wainscots, painted
gypsum board wall and ceilings)
- Mansard roof to match existing
10. Allow for removable platform and ramp for council podium
12' x 24' removable platform 18" above floor finish in front of
the stage (portable staging system) with ADA compliant
ramp.
11. Add dressing rooms at stage level on stage side of facility
New 460 SF wood framed structure adjacent to existing
facility's stage area.
Work includes:
- VCT /sheet linoleum flooring, painted walls, acoustical
ceiling tiles
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Saratoga Civic Theater Master Plan-
III. Narratives
- 25% allowance for wall openings with manual shades
- Mansard roof to match existing
- Exterior stairs access to the back of the building.
12. Convert storage area behind stage to green room
Convert 200 SF portion of existing storage room into
greenroom.
- VCT /sheet linoleum flooring
- Painted walls and ceiling
- New lighting
- Exterior stairs access to the back of the building.
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III. Narratives
Option C Summary
Ebb,
Anderson Brul6 Architects
DRAFT - September 25, 2013
Saratoga Civic Theater Master Plan-
8 6
7 SEIMm
Renov. /Ada.
ADA Access
ADA Restroorns
M 3
1 - Add Restrooms
2 - Remove Lobby Restrooms & Expand Seating Area
3 - Add Lift & Stairs (Remove Existing)
4 - Add Sound /Light Vestibules
5 - Remodel Restrooms & Dressing Rooms
b - Add Dressing Rooms to Replace Accessory Structure
7 - Add New Council Chambers & Storage
8 - Add Restroom (at Council Level)
9 - Remodel to Dressing Room
10 - Remove Seating to Accommodate Orchestra
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Saratoga Civic Theater Master Plan-
III. Narratives
Option C Analysis
Opportunities
ADA Improvements
Maintain Seating Count
Covered Access for Actors
Less Setup /Breakdown Time
Adequate Room for Orchestra
Shared Restrooms
New Space for Recreational Programs
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Constraints
Separate Location for Large Council Meetings /Announcements
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Saratoga Civic Theater Master Plan-
III. Narratives
site
Introduction Parking is highly used for theater events and other events that occur
on and around the civic campus. User needs indicate that design
options should not reduce the number of parking spots available.
Site All site modifications will be limited to building the additions
described in the "Building Interior" section of the narrative. Some of
the building additions include a limited reconfiguration of parking in
order to maintain the total number of parking spots on site.
Theater
Existing Conditions
Ebb,
Anderson Brule Architects
DRAFT - September 25, 2013
The existing theatre shows signs of age but is generally well -
maintained and certainly well -used. It has some serious
shortcomings for the current users, as it has no orchestra pit and no
scenery handling capability (no fly tower for vertical movement of
scenery.) Both elements are important to light opera and musical
comedy, which is what each group produces, but they have
managed to adapt and create successful productions within those
limitations.
The 299 -seat size suits each group and they have said they very
much want to maintain that number; no more or less.
The sightlines are barely adequate to slightly inadequate, except for
the intrusion of the conductor and musicians, who are placed on
the floor in front of the stage at the same elevation as the first row of
seats and create an obstacle to good viewing of the stage.
Users have reported a tripping hazard where the flat seating ramp
begins to slope upward. Users also report that the acoustics are
adequate.
The ADA compliance is inadequate. These requirements listed
below are not met by the current configuration:
The control suite is not accessible
There is no accessible path from seating to stage, which is required.
There is no accessible path directly from seats to stage, which is
required when there is an equivalent ambulatory path (the steps
from front row area to stage.)
The dressing rooms and backstage toilet are not accessible.
There are no hearing -aid compatible assistive listening devices
available.
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Theater
Saratoga Civic Theater Master Plan-
III. Narratives
The backstage area is insufficient for performer support (dressing
rooms) so the users have installed a trailer behind the building for
dressing, costume storage, and green room.
There is insufficient offstage space for the scenery generally used for
large -scale musical theatre, and much of that space is used for the
council dais
Theatrical Equipment:
There is no capability of moving scenery vertically. There is a system
of pulleys that can be used to raise and lower lighting and scenery
battens for installation and strike, but it must be manually rigged to
each pipe to be lowered, and is limited to the 5 installed lines. This is
not a situation that can be remedied without raising the stage roof.
Performance lighting:
There are not enough circuits or power to light the productions per
industry standards. A complete investigation into existing conditions,
power available, etc., would be required before any remedy can
be proposed. Front -of -house lighting pipes are inadequate for use
and inaccessible without scaffolding.
House lighting_
Inefficient. Control is obsolete. Upgrading may be difficult due to
reported fragility and obsolescence of wiring over house ceiling.
House ceiling is inaccessible except via scaffold from sloped seating
area, so any repairs and maintenance are onerous.
Front of house:
Ticket booth and concessions areas are inadequate; booth is too
small and concessions must be set up and taken down for each
performance. Area for displaying at lobby is inadequate.
There are no sound /light lock vestibules between lobby and stage,
which is very distracting when persons enter house during
performance. This usually means that latecomers can't be seated
until a scene change, and as there is no video feed from stage to
lobby this is a drawback for patrons and staff.
Proposed Options Option A
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- Stage is permanently smaller by area of apron
- Does not improve sightlines or eliminate tripping hazard
- Removal of seats provides more room for musicians. Seats
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Theater
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III. Narratives
are regained at rear. Count remains effectively the same
- Eliminates need to tear down scenery each week
- Still requires some changeover labor (move instruments,
lights, stands, install chamber equipment)
- Improves accessibility greatly
- New backstage toilets improve accessibility but trailer still
required for dressing
Option B
- Stage is permanently smaller by area of apron.
- Creation of pit /council chambers improves audience
experience for performance and meetings.
- Reduces changeover labor (same as above)
- Re- raking of floor improves sightlines, accessibility, eliminates
tripping hazard.
- Number of seats remains effectively the same.
- Added restrooms improves experience for all users.
- Increased storage reduces labor for theatre users.
- Stage lift increases flexibility for all uses.
Stage lift:
A stage lift, as manufactured by GALA Industries of Montreal or
Serapid can provide push- button adjustability of floor elevation
for orchestra pits and stages. This is equipment is well- tested in
use and generally provides many years of repair -free operation.
If such a lift traveled from a pit elevation equal to the existing
basement storage to stage level, it could be used for musicians,
council and as a stage extension, and the council dais might
even be stored in the basement to push on /off the lift. Access
issues still need to be addressed for convenience, exiting and
ADA compliance.
Option C
- Number of seats remains effectively the some
- Accessibility is improved for all users
- Sound /light vestibules improve patron experience
- Addition creates rehearsal /green room space for theatre
users
- Separating council from theatre eliminates changeover for
all users
- Dressing room addition has better access to stage and
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Theater
Structural
Saratoga Civic Theater Master Plan-
III. Narratives
allows for removal of trailer
Introduction The scope of our study was limited to the following:
• Review existing drawings for the Saratoga Civic Theater.
• Attend a full design team meeting and building walk- through
to observe field conditions and compare them with the
drawings.
• Identify structural implications of proposed renovation
measures.
• A detailed seismic evaluation was not included in this study.
Our study has not included geotechnical engineering services. If a
detailed seismic evaluation were to be performed in the future, or if
foundation evaluation or strengthening were performed, then
geotechnical input would be required.
Existing Conditions The Saratoga Civic Theater is a one story theater adjacent to, and
structurally connected with, a one story City office building.
Subsequent to the original construction, the one story city hall
building was constructed next to the theater. It appears to be
structurally connected to the Theater based on visual inspection, but
we have not had access to any of the existing drawings for the
addition. The footprint of Saratoga Civic Theater is approximately 68
ft in the north -south direction and 116' in the east -west direction. The
original construction drawings for Saratoga Civic Theater are dated
February 2, 1964.
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The Theater is used as a theater by two theater groups as well as the
city council chamber for public meetings. Additionally, the front
lobby is used for some public activities, such as a chess club.
Saratoga Civic Theater is a wood framed building with a plywood
shear wall lateral system. The roof spans over the theater with
glulam beams and no interior columns. The perimeter walls, as well
as some interior walls at steps in the roof, are bearing walls. The
main theater floor spans to frequently spaced wood posts in typical
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Structural
Saratoga Civic Theater Master Plan-
III. Narratives
bays of 6 ft in the north -south direction and 4 ft in the east -west
direction. The posts are supported on spread footings.
We visited the site on August 13, 2013. Although much of the
structure is concealed behind finishes, it appears that the building
was constructed in general accordance with the original drawings.
The Saratoga Civic Theater appears to be well maintained and in
good condition given its age and use.
The following describes previous structural modifications:
Neighboring buildings abut the Saratoga Civic Theater. As
mentioned above, the City office building seems to be structurally
connected to the theater, therefore the buildings must be
considered together when seismic behavior is evaluated. The City
Hall is on the north side of the building, and an existing temporary
structure is on the west side of the building, neither of which are
seismically connected to the Theater.
The Saratoga Civic Theater is located in a region of high seismicity.
A detailed seismic evaluation is outside the scope of this study;
however, a wood building designed to the 1961 Uniform Building
Code is unlikely to meet all aspects of the current code. Most of the
potential modifications under consideration are unlikely to trigger a
seismic upgrade per Section 3404 of the California Building Code
with the exception of the two possible additions. Whether or not to
seismically separate these additions should be studied in the future.
Recommendations The following describes the structural implications of the potential
renovation measures under consideration:
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Possible Modifications Applicable to All Schemes
- An addition to the existing theater for new toilets would be a
one -story, wood framed building with plywood shear walls.
The foundations would be grade beams below the perimeter
walls. Whether or not to seismically separate this addition
from the main building should be studied in the future.
- Removal of the existing lobby toilets and remodeling of the
dressing rooms would involve demolition of existing wood
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Structural
COD
Anderson Brule Architects
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Saratoga Civic Theater Master Plan-
III. Narratives
partitions, and reframing with new partitions. These walls are
not bearing walls.
- Adding a new stair to the sound and lights booth would
require reframing the existing floor around a new stair
opening. The stair would be of wood construction.
- A new lift to the sound and light booth would require cutting
an opening in the existing concrete floor. A concrete pit for
the lift would be required.
- A new lift to the stage that also serves the basement below
would require cutting an opening in the main theater floor
and the stage, and reframing around the openings. The
excavation for the pit would be deep enough to require
shoring during excavation and construction of concrete walls
and slabs. The existing concrete basement wall would be
sawcut and removed over the width of the lift. Depending
on the final location of the pit, some amount of underpinning
or shoring of the existing foundations may be required.
Scheme A
- Modifications to the existing stage platform apron would
entail demolishing and reframing portions of the existing
wood stage. Some reframing of the main theater floor may
be required to receive a removable stage.
Scheme B
- See Scheme A for modifications to the existing stage.
- Adding an orchestra pit and corridor to the existing
basement would entail cutting an opening in the existing
wood floors, and removing the existing wood posts and
spread footings within the new pit footprint. The floors would
require reframing with new posts and spread footings. The
excavation for the pit would be deep enough to require
shoring during excavation and construction of concrete walls
and slabs. The pit and corridor would undermine the existing
foundations, so underpinning will be required.
- Modifying the existing floor rake would require demolishing
the existing wood framed floor and supporting posts, and
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reframing to the new slopes.
Scheme C
- An addition to the existing theater would be a one story,
wood framed building. Since the addition is at the stage
level, a wood floor at the stage level that spans to wood
posts similar to the current construction would be required.
The foundations would be spread footings and grade
beams. Whether to seismically separate the addition from
the main building should be studied in the future.
Executive Summary Most of the modifications being considered have relatively minor
structural implications, such as reframing of wood construction in
local areas and construction of depressed concrete areas below
the current floor level. Where additions would be constructed, the
issue of seismic separation /strengthening would need to be studied
in the future. Where depressed concrete areas would be deep, the
issue of underpinning adjacent to existing foundations would need
to be studied in the future as well.
Heating, Ventilating and Air Conditioning
Observations The building is served by a 30 ton, 12,000 CFM split -dx air
conditioning system. The supply air handler is located in the
mechanical room. The condensing unit is located on an outdoor
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pad adjacent to the building. The air handler includes outside air
economizer controls. The air handler serves rooftop supply air
ductwork that serves the stage, seating, foyer and lobby areas.
Each area has a dedicated heating water coil to provide
temperature control. The heating water is provided by a 600 MBH
gas fired boiler located in the mechanical room. The return air
ductwork is located below the floor and includes a return air fan
located in the mechanical room. The restrooms have ceiling
mounted exhaust fans.
The split -dx air handler and condensing unit appear to be in good
operating condition and are not at end of life. The heating water
boiler appears to be in good operating condition and is not at end
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Saratoga Civic Theater Master Plan-
III. Narratives
Heating, Ventilating and Air Conditioning
of life. The return air fan appears to have been originally provided
with the building and is at end of life. The restroom exhaust fans
appear to be inadequate. We experienced objectionable odors in
the surrounding areas during our site visit. The control rooms have
very minimal air conditioning that is inadequate.
The city has commented that the HVAC system is not operating
sufficiently. We have reviewed the system sizing and it is adequate
for the building use. Further investigation is required to define any
issues with the existing HVAC system.
Option A Upgrades - Existing split -dx air handler and condensing unit to remain.
- Existing heating water boiler to remain.
- Replace the existing 9,000 CFM return air cabinet fan with
new to match.
- Provide new 1,300 CFM rooftop exhaust fan and ductwork to
serve the new restrooms in the parking lot area.
- Provide new 400 CFM rooftop exhaust fan and ductwork to
serve the new restrooms and dressing rooms.
- Provide new ductwork and distribution to the control rooms
to provide adequate cooling.
- Revise supply and return air grille locations as required for the
architectural revisions.
Option B Upgrades - Existing split -dx air handler and condensing unit to remain.
coal
Anderson Brule Architects
DRAFT - September 25, 2013
- Existing heating water boiler to remain.
- Replace the existing 9,000 CFM return air cabinet fan with
new to match.
- Revise main return duct routing below the floor to
accommodate the new orchestra pit.
- Provide new 1,300 CFM rooftop exhaust fan and ductwork to
serve the new restrooms in the parking lot area.
- Provide new 400 CFM rooftop exhaust fan and ductwork to
serve the new restrooms and dressing rooms.
- Provide new ductwork and distribution to the control rooms
to provide adequate cooling.
- Revise supply and return air grille locations as required for the
436
28
Saratoga Civic Theater Master Plan-
III. Narratives
Heating, Ventilating and Air Conditioning
architectural revisions.
Option C Upgrades - Existing split -dx air handler and condensing unit to remain.
Plumbing
- Existing heating water boiler to remain.
- Replace the existing 9,000 CFM return air cabinet fan with
new to match.
- Provide new 7.5 ton rooftop gas /electric air conditioning unit
and distribution ductwork to serve the new building.
- Provide new 2 ton wall mounted split -dx heat pump to serve
the new Green Room. Install new condensing unit on the
roof.
- Provide new 800 CFM rooftop exhaust fan and ductwork to
serve the new restrooms in the parking lot area.
- Provide new 550 CFM rooftop exhaust fan and ductwork to
serve the new restrooms and dressing rooms and the new
restroom in the Council Chamber addition.
- Replace the two existing restroom exhaust fans with new 150
CFM higher performance ceiling fans.
- Provide new ductwork and distribution to the control rooms
to provide adequate cooling.
- Revise supply and return air grille locations as required for the
architectural revisions.
Observations The building is served by a 1 -1 /2" domestic cold water line, 4"
sanitary waste and a 1 -1 /4" medium pressure gas line. The existing
restrooms in the lobby area include floor mounted flush valve toilets,
wall mounted flush valve urinals and lavatories with manual faucets.
A 20 gallon electric water heater provides hot water to the
lavatories. The stage restroom is very small and is not ADA
compliant. The plumbing systems appear to be in good working
order.
Option A Upgrades - Provide new 1.28 gallon per flush floor mounted tank type
water closets, 0.125 gallon per flush wall mounted urinals with
manual flush valves and wall mounted lavatories with 0.5
GPM manual faucets as indicated on the architectural
coal
Anderson Brule Architects
DRAFT - September 25, 2013
437
29
Plumbing
Saratoga Civic Theater Master Plan-
III. Narratives
sketches. Provide ADA compliant fixtures and insulation for
all accessible fixtures shown on the architectural sketches.
- Provide new 1 -1 /4" Type L copper water piping, 4" cast -iron
waste and 2-1/2" cast -iron vent piping to serve the new
restrooms in the parking lot area. Connect the new water
and waste to the existing mains. Provide new vent through
roof. Provide new 20 gallon, 6 kW water heater and 3/4"
insulated hot water piping to serve new restroom lavatories.
Provide one floor drain in each restroom.
- Provide new 3/4" Type L copper water piping, 4'' cast -iron
waste and 2" cast -iron vent piping to serve the new restrooms
in the dressing room area. Connect the new water and
waste to the existing mains. Provide new vent through roof.
Provide new 3 kW insta -hot water heater at each lavatory.
- Provide two 3" rainwater leaders and overflow drains with
piping daylighting above grade to serve the new restroom
building.
- Remove existing fixtures and associated piping no longer
used.
Option B Upgrades - Provide new 1.28 gallon per flush floor mounted tank type
water closets, 0.125 gallon per flush wall mounted urinals with
manual flush valves and wall mounted lavatories with 0.5
GPM manual faucets as indicated on the architectural
sketches. Provide ADA compliant fixtures and insulation for
all accessible fixtures shown on the architectural sketches.
coal
Anderson Brul6 Architects
DRAFT - September 25, 2013
- Provide new 1 -1 /4" Type L copper water piping, 4" cast -iron
waste and 2-1/2" cast -iron vent piping to serve the new
restrooms in the parking lot area. Connect the new water
and waste to the existing mains. Provide new vent through
roof. Provide new 20 gallon, 6 kW water heater and 3/4"
insulated hot water piping to serve new restroom lavatories.
Provide one floor drain in each restroom.
- Provide new 3/4" Type L copper water piping, 4" cast -iron
waste and 2" cast -iron vent piping to serve the new restrooms
in the dressing room area. Connect the new water and
waste to the existing mains. Provide new vent through roof.
Provide new 3 kW insta -hot water heater at each lavatory.
- Provide two 3'' rainwater leaders and overflow drains with
piping daylighting above grade to serve the new restroom
30
Plumbing
Saratoga Civic Theater Master Plan-
III. Narratives
building.
- Remove existing fixtures and associated piping no longer
used.
Option C Upgrades - Provide new 1.28 gallon per flush floor mounted tank type
water closets, 0.125 gallon per flush wall mounted urinals with
manual flush valves and wall mounted lavatories with 0.5
GPM manual faucets as indicated on the architectural
sketches. Provide ADA compliant fixtures and insulation for
all accessible fixtures shown on the architectural sketches.
coal
Anderson Brul6 Architects
DRAFT - September 25, 2013
- Provide new 1 -1 /4" Type L copper water piping, 4" cast -iron
waste and 2-1/2" cast -iron vent piping to serve the new
restrooms in the parking lot area. Connect the new water
and waste to the existing mains. Provide new vent through
roof. Provide new 20 gallon, 6 kW water heater and 3/4"
insulated hot water piping to serve new restroom lavatories.
Provide one floor drain in each restroom.
- Provide new 1" Type L copper water piping, 4" cast -iron
waste and 2" cast -iron vent piping to serve the new restrooms
in the dressing room area and council chambers. Connect
the new water and waste to the existing mains. Provide new
vent through roof. Provide new 3 kW insta -hot water heater
at each lavatory.
- Replace the existing gas pressure regulator at the back of
the building to accommodate the added rooftop unit gas
load. Provide new V gas line from new regulator to the now
rooftop A/C unit on the new building.
- Provide two 3" rainwater leaders and overflow drains with
piping daylighting above grade to serve the new restroom
building.
- Provide 3/4" condensate drain piping from the new rooftop
A/C unit to the new restroom lavatory drain tailpiece.
- Provide 3/4" condensate drain piping from the new wall
mounted heat pump in the Green room to the existing floor
drain in the boiler room.
- Remove existing fixtures and associated piping no longer
used.
439
31
Saratoga Civic Theater Master Plan-
III. Narratives
Electrical
Observations - The existing building is served from an existing PG &E pad
mounted transformer number 2062 located right outside of
the building. The secondary of the transformer powers the
building main switchboard via underground utility service at
120 /208volt, 3- phase, 4 -wire system.
coal
Anderson Brul6 Architects
DRAFT - September 25, 2013
The existing main service switchboard "MSB" is located inside
the building at the back of the stage in a storage area. The
PG &E smart meter number is 1009505393.
The existing main service switchboard is the original
switchboard. The switchboard is an older GE board. The bus
rating of the switchboard indicates 500ampeerre. However
the main breaker states 1000ampere. The existing available
electrical drawings states 1000amp frame, 500amp trip. We
will assume the switchboard is 500amp at 120 /208volt, 3-
phase, 4 -wire. We recommend the city to confirm the trip
rating to be 500amp. Although the switchboard is reaching
the end of its useful life, it appears to be in working condition.
- The report provided by the city indicates the switchboard will
be replaced with a new one.
- There are four existing branch circuit panelboards labeled
panel board A, B, C & D on walls throughout the building
that provide necessary power for all equipment and devices
in the building.
- The city is planning to add a new Natural Gas powered
generator to provide backup power for the site. It should be
noted that Generators using natural gas only cannot be used
as emergency panel for life safety. An alternate fuel will be
required to meet the requirements of the code.
- Emergency lighting presently is by combination exit lights and
emergency heads throughout the building. Some of the
existing fixtures are old and are not recommended to be
reused for the new construction.
- According to the report provided some of the fixtures are
replaced with new LED and compact fluorescent fixtures.
There are also down light fixtures with very inefficient
incandescent lamps. Theatrical and stage lighting control is
via stage dimming control panels. The lighting control is via
local wall switches for each area. Theatrical lighting has its
own lighting control and dimmer system. Lighting system as
installed may not meet current Title 24 requirements.
- Exterior lighting is a combination of wall mounted fixture on
..N
32
Electrical
Saratoga Civic Theater Master Plan-
III. Narratives
the building walls and pole mounted fixtures around the site.
- The building has an existing Fire Alarm Control Panel with
manual pull stations and horn /strobe.
Challenges / Concerns - We do not have any loading information on the existing main
switchboard. To make sure the new project loads do not
overload the existing system. We recommend to contact
PG&E and request a 12 months peak demand data or to
provide 30 days load reading. The existing panelboards will
be modified to add additional circuit breakers for new loads.
A new panelboard may be required for one of the options.
Some of the existing light fixtures are old and should be
replaced with new efficient fixtures suitable for today's
environment. New low voltage lighting control panel with
automatic shutoff and day lighting will be required per
current Title 24 requirements.
- The exterior lighting shall be further reviewed at night time to
see the foot - candle level. Additional light pole or wall packs
may be required to provide the minimum lighting level
required by code.
New emergency and exit lighting with battery pack will be
required per new layout.
Replace existing outdoor receptacles and any receptacles
within six feet of sink with a ground fault circuit interrupter
type receptacle.
- Existing receptacles and light switches throughout the
building shall be provided with circuit identification.
- Provide labeling for all disconnect switches, starters,
panelboards, etc.
- A new Fire alarm system may be required if the expansion /
remodel exceed the capacity of the existing fire alarm panel
to provide complete coverage for the building.
Option A Upgrades - Provide new branch circuits from the nearest existing
panelboards for new / modified lighting and all new
equipment requiring power.
Ebb,
Anderson Brule Architects
DRAFT - September 25, 2013
- Provide new lighting and receptacles for the architectural
441
33
Electrical
Saratoga Civic Theater Master Plan-
III. Narratives
revisions.
- Modify existing fire alarm initiating and warning devices as
required by the new changes. New lighting will be of energy
saving type meeting the requirements of Title 24. LED and
fluorescent fixtures will be used as much as possible.
- Provide new feeder from existing main switchboard for the
new electric lift.
Option B Upgrades - Provide new branch circuits from the nearest existing
panelboards for new / modified lighting and all new
equipment requiring power.
- Provide new lighting and receptacles for the architectural
revisions.
- Modify existing fire alarm initiating and warning devices as
required by the new changes. New lighting will be of energy
saving type meeting the requirements of Title 24. LED and
fluorescent fixtures will be used as much as possible.
- Provide new feeder from existing main switchboard for the
new electric lift.
Option C Upgrades - A new 100amp, 120 /208volt. 3- phase, 4 -wire panelboard fed
from the main switchboard will be required to power the new
HVAC equipment
coal
Anderson Brule Architects
DRAFT - September 25, 2013
- Provide new branch circuits from the nearest existing
panelboards for new / modified lighting and all new
equipment requiring power.
- Provide new lighting and receptacles for the architectural
revisions.
- Modify existing fire alarm initiating and warning devices as
required by the new changes. New devices will be required
for all new spaces.
- New lighting will be of energy saving type meeting the
requirements of Title 24. LED and fluorescent fixtures will be
used as much as possible.
- Provide new feeder from existing main switchboard for the
new electric lift.
442
34
Cost Model Assumptions
coal
Anderson Brule Architects
DRAFT - September 25, 2013
Saratoga Civic Theater Master Plan - DRAFT
IV. Conceptual Cost Model &
Schedule
A Conceptual Cost Model is intended to be a budgetary tool for
understanding what the costs on a project could be, even when little
detailed information is known. It is a proactive look at costs, and does
not consider design documents or materials, as no design work is
complete.
In contrast, a Cost Estimate defines specific quantities of known
materials and systems to assess the actual cost of the project. This type
of estimation can only be achieved when the design and
documentation for a project has proceeded beyond the Conceptual
Design stage of development.
This Cost Model is not intended to be a Cost Estimate, but rather is
intended to provide Budgetary Numbers for the work anticipated. This
Cost Model does not Include:
■ Cost of Financing
• Moving Expenses
• Temporary Operational Expenses
• Regulatory Fees
• Staff Management Time
A preliminary construction schedule was developed
The components of a Conceptual Cost Model include:
• Hard Costs = The direct costs to construct a building or structure,
otherwise known as "brick and mortar" costs.
o Includes Building and Site Costs, Design Contingency,
Contractor Overhead and Profit
• Soft Costs = Expenses, other than hard costs, incurred in
developing a project
• Includes Design Fees, Permits and Testing and Inspections
• Furniture and Fixtures are included in the soft cost
allowance, but equipment is quoted separately as a
separate line item
• Escalation
o The determination of the escalation percentage is
estimated from historic data gathered for similar projects
in a similar region
o This component relies on
frame, which can be
develops
Contingencies
o These contingencies
443
an assumption of project time
unpredictable as the project
are meant to help with
Cost Model Assumptions
1 :1
Anderson Brule Architects
DRAFT - September 25, 2013
Saratoga Civic Theater Master Plan - DRAFT
IV. Conceptual Cost Model &
Schedule
management of expectations and account for the
financial impact of surprises that may arise throughout
the project.
o Typical contingencies are:
■ Design: Different numbers are held at different
phases of the project, and as more detail is
developed and a more accurate cost estimate
can be made, contingency percentages can be
reduced.
■ Owner Contingency: Held by the client for
unforeseen items such as infrastructure issues, etc.
...
36
Saratoga Civic Theater Master Plan - DRAFT
IV. Conceptual Cost Model&
Schedule
Conceptual Cost Model Summary
Option A - Modifying Seat Area
Multiplier
Cost
Building & Site
$ 1.49 M
General Conditions, Bonds & Insurance
21%
$ 0.31 M
.............................................................................................................................................. .............................
Contractor's Overhead & Profit or Fee
..........................................
7%
$ 0.13 M
Construction Cost for 2013
$ 1.93 M
Design Contingency
20%
$ 0.39 M
..... ........................................................................................................................................ .............................
Escalation to August 2016
..........................................
12%
$ 0.28 M
Hard Cost Total for 2016
$ 2.59 M
.............................................................................................................................................. .............................
Design & Engineering Fees
..........................................
20%
$ 0.52 M
.............................................................................................................................................. .............................
Owner Contingency
..........................................
10%
$ 0.31 M
.............................................................................................................................................. .
Cost Model Total for 2016
............................. ..........................................
$ 3.42 M
2z
coal ,
Anderson BruI6 Architects
August 14, 2013
0
445
Saratoga Civic Theater Master Plan - DRAFT
IV. Conceptual Cost Model&
Schedule
Option B - Modifying Stage
Multiplier i
Cost
I Building & Site
General Conditions, Bonds & Insurance
21%
$0.34 m
................................................................................................................................................ ............................
Contractor's Overhead & Profit or Fee
..........................................
6% 1
$ 0.16 M
I Construction Cost for 2013
$ 2.77 M
Design Contingency
20%
$ 0.56M
................................................................................................................................................ ............................
Escalation to August 2016
...........................................
12%
$ 0.16 M
I Hard Cost Total for 2016
4L�Q"QQ
$ 3.73 M
................................................................................................................................................ .............................
I Design & Engineering Fees
..........................................
20%
$ 0.75 M
................................................................................................................................................ .............................
I Owner Contingency
..........................................
10%
$ 0.45 M
................................................................................................................................................ .
I Cost Model Total for 2016
..............................................................................................................................................................................
............................ . ..........................................
............................................
$ 4.92 M
D
Elm A
Anderson BruI6 Architects
August 14, 2013
sm
Renov./ dd.
Li ADA
LADA Restrooms
38
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Elm A
Anderson BruI6 Architects
August 14, 2013
sm
Renov./ dd.
Li ADA
LADA Restrooms
38
Saratoga Civic Theater Master Plan - DRAFT
IV. Conceptual Cost Model&
Schedule
Option C - New Council Chambers I
Multiplier i
Cost
Building & Site
General Conditions, Bonds & Insurance
21%
$0.35 m
...... ....................................................................................................................................... ............................
Contractor's Overhead & Profit or Fee
..........................................
6% 1
$ 0.16 M
Construction Cost for 2013
$ 2.86 M
Design Contingency
20%
$ 0.57 M
..... ........................................................................................................................................ ............................
Escalation to August 2016
...........................................
12%
$ 0.41 M
Hard Cost Total for 2016
$ 3.84 IVI
.............................................................................................................................................. .............................
Design & Engineering Fees
..........................................
20%
$ 0.77M
.............................................................................................................................................. .............................
Owner Contingency
..........................................
10%
$ 0.46M
.............................................................................................................................................. .
Cost Model Total for 2016
.......................................................................................................................................................................................................
................
............................ . ..........................................
$ 5.07 M
Ell A
Anderson Brul6 Architects
August 14, 2013
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447
Renov./Add-
ADA Access
ADA Restrooms
-T
39
City of Saratoga Council Chambers /Civic Theater Master Plan
9/3/13
Design Scheme
Priority
User Benefit
Impact
o
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LO
E
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c
c
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U
u
O
v
U
a
O
O
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U_
a
Q
O
p
V
Qj
O
H
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Facility Improvement:
CC
X
X
X
X
1
Upgrade /Enlarge public restrooms
X
X
X
X
X
X
X
X
X
2
Upgrade backstage restrooms
X
X
X
X
X
X
X
X
3
New ADA entrances to the seating area
X
X
X
X
X
4
Install assisted listening devices system & A/V Upgrade
Upgrade access for Control booths
X
X
X
X
X
X
X
X
5
X
X
X
X
X
X
X
X
6
Provide ADA seating to current code
X
X
X
X
X
X
X
X
7
ADA lift to stage from seating area
X
X
X
X
X
X
8
Replace Smoke Hatches over stage
X
X
X
X
X
X
X
X
9
Resolve Height difference between Council and Public
X
X
Speakers (solution varies by design)
Improve Presentation system
X
10
X
X
X
X
X
X
11
HVAC Upgrades - New HVAC System
X
X
X
X
X
12
Replace Windows / Install dual pane glazing
X
X
X
X
X
13
Improve House lighting
X
X
X
X
X
14
Addition for dressing room area
X
X
X
X
X
15
Add third controller at control booth for house lights
X
X
X
X
16
Install a covering over the back area between portable
X
X
and the theater
X
X
X
17
Sound /Light vestibules at seating area entry doors
X
X
X
18
Install a changeable multi -use monument sign in the
X
X
X
lawn area
Update lobby floor finishes
X
X
X
X
19
X
X
X
X
X
X
20
Improve Ticketing and Concessions
X
X
21
Green Room /Classroom /Council Chambers Addition
X
X
X
X
X
X
X
X
X
22
Add a concession area and new ticket office with lobby
X
PA system
Provide Orchestra Pit
Electrical Upgrades
X
X
23
X
X
X
X*
X*
X*
X
24
X
X
X
X
X
X
X
25
Remodel Existing Space for Storage for City & Theater
X
X
X
X
X
Uses
X
26
Enlarge Lobby
X
X
X
X
X
27
Construct Fly Tower
X
X
X
X
28
Correct slope /rake of house floor
X
X
X
X
X
X
29
Video monitors mounted to the lobby walls
X
X
X
X
30
Replace stage lighting over seating area- front of house
X
..;
CONCEPTUAL DESIGN COST MODEL
for
Saratoga Civic Theater Master Plan
Saratoga, California
2013 - 1013 - 001.000
Anderson Brule' Architects
325 South First Street, 4th Floor
San Jose, California 95113
Tel: (408) 535 -2955
Fax: (408) 298-1887
September 4, 2013
GWH
CONSTRUCTION
COST CONSULTING
ii•
9157 Moondancer Circle
Roseville, CA 95747
W I (916) 742 -1770
C I (916) 945 -6086
Saratoga Civic Theater Master Plan
Saratoga, California
CONTENTS
Basis of Cost Model
Exclusions
Areas - Existing Building
Option A Summary and Budget Estimates
Option B Summary and Budget Estimates
Option C Summary and Budget Estimates
GWH
CONSTRUCTION
COST CON SULTIN G
450
Conceptual Design Cost Model
September 4, 2013
4 -16
17 -24
25-39
Saratoga Civic Theater Master Plan Conceptual Design Cost Model
Saratoga, California September 4, 2013
BASIS OF COST MODEL
Cost Model Prepared From
Drawings issued for Conceptual Design
Existing building drawings
A:1 -13
S:1 -7
P: 1, 2
M:1 -4
E:1 -4
Floor Plans for Options A, B, C - 3 sheets
Existing Conditions Report
Design Narrative
Site visit and building tour - August 19, 2013
Discussions with the Project Architect
Estimate Assumptions and Clarifications
A start date of August 2016
A construction period of 8 months. The building will be closed for 4 months,
and open during 4 months of construction
The general contract will be competitively bid
There will not be small business set aside requirements
The contractor will be required to pay prevailing wages
There are no phasing requirements
Parking lot adjacent to the theater will be available to the contractor for
staging of material and equipment during construction
The contractor will have full access to the site during normal business hours
The building will be closed during construction
GWH
CONSTRUCTION Page 1
COST CONSULTING 451 9
Saratoga Civic Theater Master Plan
Saratoga, California
EXCLUSIONS
Owner supplied and installed furniture, fixtures, furnishings and equipment
Theatrical equipment except specifically noted in the estimate
Relocation of theatrical equipment or television equipment during construction
Relocation of portable buildings or utilities
Title 24 Energy Compliance
Seismic upgrade to current codes
Dry rot or termite damage repairs
Hazardous material abatement or disposal
Conceptual Design Cost Model
Accelerated schedule, overtime or restrictions on the contractor's working hours
Testing and inspection fees
Construction management fees
Scope change or change order contingencies
Assessments, taxes, finance, legal and development charges
Builder's risk or other Owner provided insurance program
/' GWH
MY CONSTRUCTION TCON CONSULTING
COST C�MSUQdTIhlG
452
September 4, 2013
Page 2
Saratoga Civic Theater Master Plan Conceptual Design Cost Model
Saratoga , California September 4, 2013
EXISTING BUILDING AREAS (Excludes Building Additions)
Enclosed Areas
Basement 400
Main Floor and Stage 7,340
Upper Level 140 SF
SUBTOTAL, Enclosed Area 7,880 SF
Covered area
SUBTOTAL, Covered Area @ % Value
TOTAL GROSS FLOOR AREA 7,880 SF
/ff"k GWH
NSTRUCTION
W. COST CONSULTING Page 3
453
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A SUMMARY
Option A Modification Budgets
1 Remove Stage Apron and Stairs
2 Remove Front Two Rows of Center Seating
3 Removable Platform and Ramp for Council Podium
4 Remove Lobby Restrooms
5 Add Seating at Rear of House
6 Add Lift and Stair to Control Booth
7 Add Restrooms and Storage at Parking Side of Building
8 Add Lift at Stage
9 Remodel /Reconfigure Dressing Room Area with Restrooms
10 Add Ticket /Concession Area
11 Plumbing Modifications
12 Heating, Ventilating and Air Conditioning Modifications
13 Electrical Modifications
14 Fire Protection
15 Temporary Construction
Conceptual Design Cost Model
September 4, 2013
$x1,000
30
5
25
96
3
99
528
193
148
41
0
25
116
132
50
SUBTOTAL BUILDING & SITE
1,491
General Conditions, Bonds and Insurance
21.00%
313
Contractor's Overhead & Profit or Fee
7.00%
126
CONSTRUCTION COST - September 2013
1,930
Design Contingency
20.00%
386
Escalation to Start Date (August 2016)
12.00%
278
SUBTOTAL HARD COST- August 2016
2,594
Design Fees (Per Architect)
20.00%
519
Owner's Contingency
10.00%
311
TOTAL
3,424
/' GWH
MY CONSTRUCTION Page 4
COST CONSULTING 454 9
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A
1. Remove Stage Apron and Stairs
Demolition
Stage steps
Apron floor structure including support structure
below
Floor structure
Wood framed floor structure infill including
support structure below
Miscellaneous framing modifications
Finishes
Infill wall at edge of stage 3' -0" high including
wood panel finish
Patch carpet flooring
Miscellaneous patch and repair of existing
finishes
Electrical
Power strip with power and data outlets at front
of stage
2. Remove Front Two Rows of Center Seatin
Demolition
Remove fixed seating
Finishes
Patch wood flooring
GWH
CONSTRUCTION
COST CON SULTIN G
455
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
2
EA
600.00
1,200
72
SF
20.00
1,440
144
SF
25.00
3,600
1
LS
1,000.00
1,000
42
LF
300.00
12,600
200
SF
10.00
2,000
1
LS
1,000.00
1,000
36
LF
200.00
7,200
30,040
26 EA 75.00 1,950
300 SF 10.00 3,000
4,950
Page 5
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A
3. Removable Platform and Ramp for Council Podium
Platform and ramp
Removable platform 12'x 24' including ramp
and ramp railings (platform 18" high)
Platform railings - allow
Platform skirting - allow
Storage trolleys and carts
Structural modifications
Miscellaneous framing modification to floor
structure at platform - allow
Finishes
Patch carpet flooring at structural modifications
4. Remove Lobby Restrooms
Demolition
Restrooms including partitions, finishes,
mechanical and electrical systems
Lobby restrooms
House side restrooms
Partitions
Full height theater wall including wood stud
framing, sound insulation, gypsum board
and paint
Finishes - house side
Wood flooring including base
Wood paneling at walls
Miscellaneous patching of existing finishes
Finishes - lobby side
Replace flooring - allow
Tackable wall surface - allow
Patch and paint existing walls and ceilings
Miscellaneous patching of existing finishes
Equipment
Miscellaneous equipment and accessories
Heating, ventilating and air conditioning
Minor HVAC modifications
/'` GWH
1kV CONSTRUCTION
ST O CONSULTING
COST [[INSULTING
456
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
1 LS
14,000.00
14,000
1 LS
4,000.00
4,000
1 LS
1,000.00
1,000
1 LS
1,000.00
1,000
1 LS
3,000.00
3,000
1 LS
2,000.00
2,000
15.00
21,000
25,000
2 EA 2,500.00 5,000
2 EA 4,000.00 8,000
500
SF
22.00
11,000
200
SF
25.00
5,000
500
SF
30.00
15,000
1
LS
5,000.00
5,000
1,400
SF
15.00
21,000
600
SF
20.00
12,000
1
LS
5,000.00
5,000
1
LS
2,000.00
2,000
1
LS
5,000.00
5,000
250
SF
4.00
1,000
Page 6
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A
Electrical
Provide bridge wiring to maintain
power /communications for devices to remain
Misc. electrical requirements
Fire protection
Fire sprinkler system - with building system
S. Add Seating at Rear of House
Theater seating
Reinstall fixed theater seating at rear of house
6. Add Lift and Stair to Control Booth
Demolition
Interior construction
Main level
Control booth level
Floor and roof structure
Cut opening in concrete slab, install lift pit
Modify control booth floor for lift and stair
Partitions
Wood stud partitions including sound insulation,
gypsum board and paint
Modify existing partitions
Main level
Control booth level
Interior door - single
Allowance for door modifications at control booth
Finishes
Stair and lift area
Control booth level
Patch and repair existing lobby finishes damaged
during construction
GWH
CONSTRUCTION
COST CONSULTING
457
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
250 SF 4.00 1,000
1 LS 100.00 100
With Building System
96,100
24 EA 125.00 3,000
3,000
1
LS
3,000.00
3,000
1
LS
2,000.00
2,000
1
EA
10,000.00
10,000
1
LS
5,000.00
5,000
300
SF
15.00
4,500
1
LS
3,000.00
3,000
1
LS
3,000.00
3,000
1
EA
2,200.00
2,200
1
LS
5,000.00
5,000
1
LS
5,000.00
5,000
1
LS
5,000.00
5,000
1
LS
3,000.00
3,000
Page 7
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A
Conceptual Design Cost Model
September 4, 2013
GWH
CONSTRUCTION Page 8
COST CONSULTING 458 9
Quantity
Unit
Rate
Total
Equipment
Relocation of theatrical equipment or television
equipment - by Owner
NIC
Miscellaneous equipment and accessories
1
LS
5,000.00
5,000
Stairs and lifts
Motorized lift including enclosure - two levels
1
EA
25,000.00
25,000
Wood framed stair including railings
1
EA
10,000.00
10,000
Heating, ventilating and air conditioning
Minor HVAC modifications
200
SF
10.00
2,000
Electrical
Connect wheelchair lift
1
EA
1,600.00
1,600
Lighting, convenience power, systems
200
SF
20.00
4,000
Misc. electrical requirements
1
LS
560.00
560
Fire protection
Fire sprinkler system - with building system
With Building System
98,860
7. Add Restrooms and Storage at Parking Side of Building
Demolition
Entrance door, sidelight and wall
1
LS
3,000.00
3,000
Miscellaneous building demolition
1
LS
2,000.00
2,000
Foundations
Crawl space excavation and disposal
140
CY
50.00
7,000
Perimeter wall footing and stem wall, interior
post foundations
1,220
SF
25.00
30,500
Floor and roof structures
Wood framed structures including sheathing
Floor
1,220
SF
15.00
18,300
Flat roof
11220
SF
13.00
15,860
Tie floor and roof structure to existing
construction
154
LF
25.00
3,850
GWH
CONSTRUCTION Page 8
COST CONSULTING 458 9
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A
Exterior
Wood framed exterior walls including insulation
and finish
Mansard roof and soffit detail including framing
and finishes to match existing, 6' -9" x 4' -6"
Exterior doors
Single
Double - entrance
Storefront - allow
Tie walls to existing walls
Roofing
Membrane roofing including insulation and
flashing
Tie roofing to existing building
Miscellaneous flashing, vents, caulking and
sealants
Partitions
Wood stud partitions including sound insulation,
gypsum board and paint
Furring
Standard
Plumbing
Interior doors
Single
Double
Finishes
Floor, wall and ceilings
Restrooms
Storage and corridor
Lobby extension - allow
Patch and repair existing lobby finishes
Equipment
Toilet partitions
Urinal screen
Vanities
Toilet accessories
Miscellaneous equipment and accessories
.AWA GWH
WV CONSTRUCTION
ST O CONSULTING
COST [[INSULTING
459
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
1,400
SF
30.00
42,000
93
LF
350.00
32,550
1
EA
3,000.00
3,000
1
EA
6,000.00
6,000
250
SF
90.00
22,500
1
LS
3,000.00
3,000
1,220
SF
15.00
18,300
77
LF
25.00
1,925
1
LS
5,000.00
5,000
400
SF
9.00
3,600
1,040
SF
14.00
14,560
100
SF
20.00
2,000
2
EA
2,200.00
4,400
1
EA
3,200.00
3,200
500
SF
65.00
32,500
415
SF
25.00
10,375
320
SF
50.00
16,000
1
LS
3,000.00
3,000
7
EA
1,100.00
7,700
1
EA
400.00
400
14
LF
300.00
4,200
1
LS
5,000.00
5,000
1
LS
5,000.00
5,000
Page 9
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A
Conceptual Design Cost Model
September 4, 2013
• H
Quantity
Unit
Rate
Total
Plumbing
Watercloset with associated piping
7
EA
3,800.00
26,600
Urinal with associated piping
2
EA
4,400.00
8,800
Lavatory with associated piping
5
EA
4,600.00
23,000
Drinking fountain with associated piping
2
EA
5,700.00
11,400
Floor drain with associated piping
2
EA
2,500.00
5,000
Electric water heater, 20 gallon, 6 kW
1
EA
5,500.00
5,500
Roof and overflow drain with piping
4
EA
1,600.00
6,400
Relocate rain water leader
1
EA
1,500.00
1,500
Heating, ventilating and air conditioning
Exhaust fan (1300 cfm), ductwork and controls
1,220
SF
5.00
6,100
HVAC system
1,220
SF
10.00
12,200
Electrical
Modify distribution, add breakers as required
1,220
SF
1.00
1,220
Grounding
1,220
SF
0.65
793
Supply, install light fixtures
1,220
SF
10.00
12,200
Lighting wiring
1,220
SF
1.50
1,830
Lighting controls
1,220
SF
1.50
1,830
Convenience power
1,220
SF
2.00
2,440
Fire alarm
1,220
SF
2.00
2,440
Security at exterior doors
1,220
SF
1.50
1,830
CCTV at exterior door
1,220
SF
2.00
2,440
Misc. electrical requirements
1
LS
2,700.00
2,700
Relocate exterior wall /soffit mounted light
fixtures
2
EA
1,000.00
2,000
Fire protection
Fire sprinkler system
1,220
SF
7.50
9,150
Sitework
Remove entrance planters and steps
1
LS
3,000.00
3,000
Remove paving and landscaping
2,000
SF
2.00
4,000
New entrance paving, steps and railings
1
LS
6,000.00
6,000
Modify existing railings
1
LS
1,000.00
1,000
Replace paving and landscaping damaged during
construction
1,000
SF
10.00
10,000
Modify parking lot planting islands to create 7
new parking spaces - allow
1
LS
10,000.00
10,000
Miscellaneous site lighting and drainage
modifications - allow
1
LS
10,000.00
10,000
Utility modifications - allow
1
LS
10,000.00
10,000
528,093
.AWA GWH
WVrONSTRUCTION
COST CONSULTING
Page 10
g
• H
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A
8. Add Lift at Stage
Demolition
Cut opening in seating floor structure and stage
floor structure for lift
Cut opening in basement retaining wall
Miscellaneous demolition
Foundations
Cut opening in concrete slab, install lift pit
Shoring of excavation
Excavation and required backfill - by hand
Underpin /shoring theater exterior wall at lift
Retaining walls
Concrete retaining walls dowelled to existing
basement walls
Floor structures
Reframe seating area and stage floor structures
around new openings
Partitions
Allowance for interior partitions or doors
associated with the lift and stair
Finishes
Miscellaneous finishes associated with the lift
and stair
Patch existing finishes at seating area and stage
Patch existing finishes at basement
Equipment
Miscellaneous equipment and accessories
Wheelchair lift
Motorized lift including enclosure - three levels
Stair (not detailed)
Wood framed stair to basement, seating area and
stage including railings, and associated
demolition and structural modifications
Heating, ventilating and air conditioning
Miscellaneous HVAC modifications
.AWA GWH
1kV CONSTRUCTION
ST O CONSULTING
COST [[INSULTING
461
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
2
EA
2,500.00
5,000
1
EA
6,000.00
6,000
1
LS
5,000.00
5,000
1
EA
10,000.00
10,000
200
SF
100.00
20,000
1
LS
10,000.00
10,000
20
LF
1,000.00
20,000
200
SF
90.00
18,000
2
EA
2,500.00
5,000
1
LS
15,000.00
15,000
1
LS
5,000.00
5,000
1
LS
5,000.00
5,000
1
LS
5,000.00
5,000
1
LS
5,000.00
5,000
1
EA
25,000.00
25,000
1 LS
25,000.00
25,000
1 LS
2,000.00
2,000
Page 11
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A
Conceptual Design Cost Model
September 4, 2013
Quantity
Unit
Rate
Total
Electrical
Connect wheelchair lift
1
EA
1,600.00
1,600
Remove, relocate existing electrical to
accommodate new lift
1
LS
2,500.00
2,500
Misc. electrical allow
1
LS
2,500.00
2,500
Fire protection
Fire sprinkler system - with building system
With Building System
192,600
9. Remodel /Reconfigure Dressing Room Area with Restrooms
Demolition
Dressing rooms
3
EA
1,000.00
3,000
Restrooms
2
EA
2,500.00
5,000
Miscellaneous demolition
1
LS
1,000.00
1,000
Exterior wall
Cut opening in exterior wall, install door and
frame - single
1
EA
5,000.00
5,000
Covered walkway
Covered walkway to portable building - allow
240
SF
150.00
36,000
Paving and landscaping modifications for
covered walkway - allow
1
LS
5,000.00
5,000
Partitions
Wood stud partitions including sound insulation,
gypsum board and paint
900
SF
14.00
12,600
Interior doors - single
4
EA
2,200.00
8,800
Finishes
Floor, wall and ceilings
Restrooms
140
SF
75.00
10,500
Dressing rooms and hallway
230
SF
25.00
5,750
Miscellaneous patching of existing finishes
1
LS
2,000.00
2,000
Equipment
Toilet room accessories
2
EA
1,000.00
2,000
Mirrors at dressing rooms
2
EA
500.00
1,000
Miscellaneous equipment and accessories
1
LS
2,000.00
2,000
Plumbing
Watercloset with associated piping
2
EA
3,800.00
7,600
Lavatory with associated piping
2
EA
4,600.00
9,200
Floor drain with associated piping
2
EA
2,500.00
5,000
Electric instantaneous water heater
2
EA
750.00
1,500
/'` GWH
CONSTRUCTION
WVCOST CONSULTING
Page 12
g
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A
Heating, ventilating and air conditioning
Exhaust fan (400 cfm), ductwork and controls
HVAC modifications
Relocate exterior wall mounted condenser piping
Electrical
Provide new light fixtures
Add light fixtures at new covered walkway
Lighting wiring
Lighting controls
Convenience power, add /relocate as required
Fire alarm, add /relocate devices as required
Security at exterior door
Misc electrical requirements
Fire protection
Fire sprinkler system - with building system
10. Add Ticket /Concession Area
Demolition
Restroom demolition - see lobby restroom
demolition
Exterior
Cut opening in exterior wall, install pass- through
window with ADA counter, 24" x 36"
Patch stonework at wall
Partitions
Wood stud partition including sound insulation,
gypsum board and paint
Interior door - single
Pass - through window with ADA counter,
48" x 36"
Finishes
Flooring including base
Patch and paint existing walls
Hard lid ceiling
Patch lobby finishes
Equipment
Built -in counter
Miscellaneous equipment and accessories
/'` GWH
1kV CONSTRUCTION
ST O CONSULTING
COST [[INSULTING
463
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
370
SF
5.00
1,850
370
SF
10.00
3,700
1
LS
5,000.00
5,000
370
SF
10.00
3,700
3
EA
650.00
1,950
370
SF
4.00
1,480
370
SF
3.00
1,110
370
SF
3.00
1,110
370
SF
6.00
2,220
1
EA
2,000.00
2,000
1
LS
1,350.00
1,350
With Building System
148,420
Lobby Restroom Demolition
1
EA
4,000.00
4,000
1
LS
2,000.00
2,000
400
SF
14.00
5,600
1
EA
2,200.00
2,200
1
EA
3,000.00
3,000
100
SF
10.00
1,000
1
LS
1,000.00
1,000
100
SF
25.00
2,500
1
LS
1,500.00
1,500
20
LF
400.00
8,000
1
LS
2,000.00
2,000
Page 13
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A
Heating, ventilating and air conditioning
Modify HVAC system for ticket /concession area
Electrical
Provide new light fixtures
Lighting wiring
Lighting controls
Convenience power, add /relocate as required
Fire alarm, add /relocate devices as required
Security, panic button (if required)
CCTV camera (if required)
Telephone /data outlets, box and conduit only
Add data cabling /terminations, assume 3
cables /location
Misc. electrical requirements
Fire protection
Fire sprinkler system - with building system
11. Plumbing Modifications
All plumbing modifications included with detailed
estimates
12. Heating. Ventilating and Air Conditioning Modifications
HVAC
Replace (E) 9000 cfm return air fan with new
Provide duct & distribution to control rooms
GWH
CONSTRUCTION
COST CONSULTING
M
Conceptual Design Cost Model
September 4, 2013
Quantity
Unit
Rate
Total
100
SF
12.50
1,250
100
SF
10.00
1,000
100
SF
3.00
300
100
SF
3.00
300
100
SF
6.00
600
100
SF
6.00
600
1
EA
1,000.00
1,000
1
EA
1,800.00
1,800
1
EA
220.00
220
1 EA 720.00 720
1 LS 650.00 650
With Building System
41,240
With Detailed Estimates
1 EA 15,000.00
700 SF 14.00
0
15,000
9,800
24,800
Page 14
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
13. Electrical Modifications
Electrical
Connect new return air fan
1
EA
1,500.00
1,500
Connect new rooftop exhaust fan serving parking
lot restrooms
1
EA
2,000.00
2,000
Connect new exhaust fan serving restrooms and
dressing rooms
1
EA
1,500.00
1,500
Connect new water heater
1
EA
750.00
750
Connect Insta -hot water heaters
4
EA
500.00
2,000
Replace some existing light fixtures with new
(some fixtures already replaced), allow
75
EA
470.00
35,250
Replace lighting wiring as required, assume
existing can be partially re -used
1
LS
10,000.00
10,000
Upgrade emergency lighting
1
LS
5,500.00
5,500
Add exterior wall packs, allow
6
EA
1,000.00
6,000
Add new low voltage lighting control panel
1
EA
7,500.00
7,500
Misc. lighting control upgrades
1
LS
5,000.00
5,000
Replace outdoor receptacles with gfi type,
replace indoor receptacles with gfi type where
appropriate
1
LS
2,500.00
2,500
Provide circuit identification throughout building
1
LS
7,500.00
7,500
Provide labeling for panelboards, disconnect
switches, motor starters etc
1
LS
500.00
500
Provide new fire alarm control panel if new
capacity exceeds that of existing
1
EA
10,000.00
10,000
Fire alarm reprogramming
1
LS
1,500.00
1,500
Connections to sprinkler system
1
LS
1,500.00
1,500
Add Assistive Listening
1
LS
5,000.00
5,000
Misc. electrical requirements
1
LS
10,000.00
10,000
115,500
.AWA GWH
WVrONSTRUCTION Page 15
COST CONSULTING 465 9
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION A
Conceptual Design Cost Model
September 4, 2013
132,440
15. Temoorary Construction
Temporary
Interior dust curtains, finish protection and
protection of existing construction 1 LS 20,000.00 20,000
Exterior closures and weather protection 1 LS 5,000.00 5,000
Site barriers and barricades 1 LS 10,000.00 10,000
Scaffolding and lifts 1 LS 15,000.00 15,000
50,000
GWH
CONSTRUCTION Page 16
COST CONSULTING 466 9
Quantity Unit
Rate
Total
14. Fire Protection
Fire sprinkler system
Fire sprinkler system throughout existing building
at all levels (exposed and concealed)
71880 SF
8.00
63,040
Incoming service -and riser - allow
1 LS
25,000.00
25,000
Patch site work at new service
1 LS
5,000.00
5,000
Remove and replace interior finishes as required
for access
7,880 SF
5.00
39,400
132,440
15. Temoorary Construction
Temporary
Interior dust curtains, finish protection and
protection of existing construction 1 LS 20,000.00 20,000
Exterior closures and weather protection 1 LS 5,000.00 5,000
Site barriers and barricades 1 LS 10,000.00 10,000
Scaffolding and lifts 1 LS 15,000.00 15,000
50,000
GWH
CONSTRUCTION Page 16
COST CONSULTING 466 9
Saratoga Civic Theater Master Plan Conceptual Design Cost Model
September 4, 2013
OPTION B SUMMARY
Option B Modification Budgets
$x1,000
1
Remove Stage Apron and Stairs
30
2
Remove Front Two Rows of Center Seating
0
3
Add Orchestra Pit
322
4
Add Motorized Platform Lift
185
5
Re -rake Seating Area
252
6
Remove lobby Restrooms
96
7
Add Sound /Light Locks
43
8
Add Ticket /Concession Area
41
9
Add Seating at Rear of House
0
10
Add Lift and Stair to Control Booth
99
11
Add Restrooms and Storage at Parking Side of Building
528
12
Add Lift at Stage
193
13
Remodel /Reconfigure Dressing Room Area with Restrooms
148
14
Plumbing Modifications
0
15
Heating, Ventilating and Air Conditioning Modifications
25
16
Electrical Modifications
116
17
Fire Protection
132
18
Temporary Construction
65
SUBTOTAL BUILDING & SITE
2,275
General Conditions, Bonds and Insurance
15.00%
341
Contractor's Overhead & Profit or Fee
6.00%
157
CONSTRUCTION COST - September 2013
2,773
Design Contingency
20.00%
555
Escalation to Start Date (August 2016)
12.00%
399
SUBTOTAL HARD COST- August 2016
3,727
Design Fees (Per Architect)
20.00%
745
Owner's Contingency
10.00%
447
TOTAL
4,919
/' GWH
MY CONSTRUCTION Page 17
COST CONSULTING 467 9
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION B
1. Remove Stage Apron and Stairs
Similar to Option A, Item #1 (see page 5 For further
detail)
2. Remove Front Two Rows of Center Seating
Removal of seating included with Re- raking of seating
area
3. Add Orchestra Pit
Demolition
Portion of stage floor including supporting
structure below
Portion of seating floor including supporting
structure below
Retaining wall and footing
Cut door opening in basement retaining wall
Miscellaneous demolition
Foundations
Temporary shoring
Excavation and disposal - by hand
Wall footing for new retaining walls
Underpin and rebuild supporting spread footings
and posts below existing stage and seating
area floor to remain - allow
Pit, foundations or supporting structure for
motorized platform - allow
Retaining walls
Concrete retaining walls dowelled to existing
basement walls
GWH
CONSTRUCTION
COST CON SULTIN G
E•i
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
1 LS 30,040.00 30,040
30,040
RE -Rake Seating Area
0
300
SF
10.00
3,000
300
SF
10.00
3,000
30
LF
250.00
7,500
1
EA
6,000.00
6,000
1
LS
5,000.00
5,000
500
SF
100.00
50,000
150
CY
150.00
22,500
100
LF
150.00
15,000
1
LS
20,000.00
20,000
1
LS
15,000.00
15,000
600
SF
90.00
54,000
Page 18
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION B
Floor structures
Concrete slab at orchestra pit
Wood framed stage floor structure including
supporting structure
Modify existing floor framing
Waterproofing
Miscellaneous waterproofing at orchestra slab
and retaining walls
Partitions
Interior door to basement - single
Railing wall at seating area
Removable railing at stage level
Finishes
Floor, wall and ceiling finishes at orchestra pit
New stage flooring at rebuilt stage floor structure
Patch floor at stage and seating area
Equipment
Miscellaneous equipment and accessories
Heating, ventilating and air conditioning
HVAC for pit area
Main duct relocation below floor
Electrical
Remove, relocate existing electrical as required
Add lighting, power etc as required
Misc. electrical requirements
Fire protection
Fire sprinkler system at pit area
GWH
CONSTRUCTION
COST CONSULTING
Em
Conceptual Design Cost Model
September 4, 2013
Quantity
Unit
Rate
Total
600
SF
25.00
15,000
300
SF
30.00
9,000
1
LS
5,000.00
5,000
1
LS
10,000.00
10,000
1
EA
2,500.00
2,500
50
LF
300.00
15,000
25
LF
250.00
6,250
440
SF
25.00
11,000
300
SF
20.00
6,000
1
LS
5,000.00
5,000
1
LS
3,000.00
3,000
440
SF
15.00
6,600
1
LS
16,000.00
16,000
440
SF
5.00
2,200
440
SF
10.00
4,400
1
LS
575.00
575
440
SF
7.50
3,300
321,825
Page 19
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION B
Conceptual Design Cost Model
September 4, 2013
185,285
S. Re -rake Seating Area
Quantity Unit Rate
Total
4. Add Motorized Platform Lift
Demolition
Motorized platform lift
Platform lift pit, foundations or support structure -
Floor structure including supporting structure
see Orchestra pit estimate
Orchestra Pit
Motorized platform 12'x 24' including finishes
1 LS 175,000.00
175,000
Electrical
20,000
Seating area flooring outside floor structure
Connect stage lift
1 EA 5,000.00
5,000
Modify existing electrical as required to
removal area
900
accommodate new stage lift
290 SF 15.00
4,350
Misc. electrical requirements
1 LS 935.00
935
185,285
S. Re -rake Seating Area
Demolition
Floor structure including supporting structure
below
2,000
SF
10.00
20,000
Seating area flooring outside floor structure
removal area
900
SF
3.00
2,700
Seating
293
EA
75.00
21,975
Miscellaneous demolition
1
LS
5,000.00
5,000
Floor structure
Wood framed floor structure (sloped and
including support structure below
2,000
SF
30.00
60,000
Side steps and railings
2
EA
2,500.00
5,000
Finishes
Replace hardwood and carpet flooring - entire
seating area
2,900
SF
15.00
43,500
Patch wall finishes
1
LS
15,000.00
15,000
Equipment
Reinstall theater seating
293
EA
125.00
36,625
Raise wall mounted items at back wall of
theater
1
LS
5,000.00
5,000
GWH
CONSTRUCTION Page 20
COST CONSULTING 470 9
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION B
Electrical
Provide new aisle lighting
Provide new power outlets
Provide new telephone /data outlets, including
cabling
Misc. electrical requirements
6. Remove Lobby Restrooms
Similar to Option A, Item #4 (see page 6 For further
detail)
7. Add Sound /Light Locks
Demolition
Door and frame - single
Flooring
Partitions
Wood stud partition including sound insulation,
gypsum board and paint - rated
Acoustical fire -rated door with actuators - single
Finishes
Flooring including base
Hard lid ceiling
Patch lobby finishes
Equipment
Miscellaneous equipment and accessories
Heating, ventilating and air - conditioning
Minor HVAC modifications
Electrical
Add, relocate existing electrical as required
Misc. electrical requirements
Fire protection
Fire sprinkler system
GWH
CONSTRUCTION
COST CONSULTING
471
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
2,000 SF 10.00 20,000
2,000 SF 2.00 4,000
2,000 SF 5.00 10,000
1 LS 3,400.00 3,400
252,200
1 LS 96,100.00 96,100
96,100
2
EA
200.00
400
100
SF
5.00
500
600
SF
19.00
11,400
4
EA
4,000.00
16,000
100
SF
15.00
1,500
100
SF
25.00
2,500
1
LS
2,000.00
2,000
1
LS
3,000.00
3,000
100
SF
12.50
1,250
100
SF
25.00
2,500
1
LS
250.00
250
100
SF
15.00
1,500
42,800
Page 21
Saratoga Civic Theater Master Plan Conceptual Design Cost Model
Saratoga, California September 4, 2013
OPTION B
Quantity Unit Rate Total
8. Add Ticket /Concession Area
Similar to Option A, Item #10 (see page 13 For further
detail) 1 LS 41,240.00 41,240
41,240
9. Add Seating at Rear of House
Relocation of seating included with Re- raking of seating
area RE -Rake Seating Area
0
10. Add Lift and Stair to Control Booth
Similar to Option A, Item #6 (see page 7 For further
detail) 1 LS 98,860.00 98,860
98,860
11. Add Restrooms and Storage at Parking Side of Building
Similar to Option A, Item #7 (see page 8 For further
detail) 1 LS 528,093.00 528,093
528,093
12. Add Lift at Stage
Similar to Option A, Item #8 (see page 11 For further
detail) 1 LS 192,600.00 192,600
192,600
GWH
CONSTRUCTION Page 22
COST CONSULTING 472 9
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION B
13. Remodel /Reconfigure Dressing Room Area with Restrooms
Similar to Option A, Item #9 (see page 12 For further
detail)
14. Plumbing Modifications
All plumbing modifications included with detailed
estimates
15. Heating, Ventilating and Air Conditioning Modifications
Similar to Option A, Item #12 (see page 14 For further
detail)
16. Electrical Modifications
Similar to Option A, Item #13 (see page 15 For further
detail)
17. Fire Protection
Similar to Option A, Item #14 (see page 16 For further
detail)
GWH
CONSTRUCTION
COST CON SULTIN G
473
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
1 LS 148,420.00 148,420
148,420
With Detailed Estimates
0
1 LS 24,800.00
24,800
24,800
1 LS 115,500.00 115,500
115,500
1 LS 132,440.00 132,440
132,440
Page 23
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION B
18. Temoorary Construction
Temporary
Interior dust curtains, finish protection and
protection of existing construction
Exterior closures and weather protection
Site barriers and barricades
Scaffolding and lifts
GWH
CONSTRUCTION
COST CONSULTING
474
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
1 LS 30,000.00
30,000
1 LS 5,000.00
5,000
1 LS 10,000.00
10,000
1 LS 20,000.00
20,000
65,000
Page 24
Saratoga Civic Theater Master Plan
OPTION C SUMMARY
Option C Modification Budgets
1 Remove Front Two Rows of Center Seating
2 Remove House Side Lobby Restrooms
3 Add Seating at Rear of House
4 Add Sound /Light Locks
5 Add Restrooms at Parking Side of Building with Ramped Corridor
6 Add Lift at Stage
7 Remove Seating Area Stairs to Stage
8 Remodel /Reconfigure Dressing Room Area with Restrooms
9 Add Council, Storage and Restroom at Parking Lot Side of building
10 Removable Platform and Ramp for Council Podium
11 Add Dressing Rooms at Stage Side of Building
12 Convert Storage Area to Green Room
13 Add Lift and Stair to Control Booth
14 Plumbing Modifications
15 Heating, Ventilating and Air Conditioning Modifications
16 Electrical Modifications
17 Fire Protection
18 Temporary Construction
Conceptual Design Cost Model
September 4, 2013
$x1,000
2
88
2
43
426
193
7
144
717
20
195
44
99
0
26
130
132
75
SUBTOTAL BUILDING & SITE
2,343
General Conditions, Bonds and Insurance
15.00%
351
Contractor's Overhead & Profit or Fee
6.00%
162
CONSTRUCTION COST - September 2013
2,856
Design Contingency
20.00%
571
Escalation to Start Date (August 2016)
12.00%
411
SUBTOTAL HARD COST- August 2016
3,838
Design Fees (Per Architect)
20.00%
768
Owner's Contingency
10.00%
461
TOTAL
5,067
.AWA GWH
WWCONSTRUCTION Page 25
COST CONSULTING 475 9
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
1. Remove Front Row of Center Seatin
Demolition
Remove fixed seating
Finishes
Patch hardwood flooring
2. Remove House Side Lobby Restrooms
Demolition
Restrooms including partitions, finishes,
mechanical and electrical systems
House side restrooms only
Partitions
Full height theater wall including wood stud
framing, sound insulation, gypsum board
and paint
Finishes - house side
Carpet flooring including base
Wood paneling at walls
Miscellaneous patching of existing finishes
Finishes - lobby side
Replace flooring - allow
Tackable wall surface - allow
Patch and paint existing walls and ceilings
Miscellaneous patching of existing finishes
Equipment
Miscellaneous equipment and accessories
Heating, ventilating and air conditioning
Minor HVAC modifications
Electrical
Provide bridge wiring to maintain
power /communications for devices to remain
Misc. electrical requirements
Fire protection
Fire sprinkler system - with building system
.AWA GWH
1kV CONSTRUCTION
ST O CONSULTING
COST [[INSULTING
476
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
13
EA
75.00
975
100
SF
10.00
1,000
1,975
2 EA 4,000.00 8,000
500
SF
22.00
11,000
200
SF
10.00
2,000
500
SF
30.00
15,000
1
LS
5,000.00
5,000
1,400
SF
15.00
21,000
600
SF
20.00
12,000
1
LS
5,000.00
5,000
1
LS
2,000.00
2,000
1
LS
5,000.00
5,000
250
SF
4.00
1,000
250 SF 4.00 1,000
1 LS 100.00 100
With Building System
88,100
Page 26
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
3. Add Seating at Rear of House
Theater seating
Reinstall fixed theater seating at rear of house
4. Add Sound /Light Locks
Similar to Option B, Item #7 (see page 21 For further
detail)
S. Add Restrooms at Parking Side of Building with Ramoel
Demolition
Entrance door, sidelight and wall
Miscellaneous building demolition
Lobby restroom finishes, equipment and fixtures
Foundations
Crawl space excavation and disposal
Perimeter wall footing and stem wall, interior
post foundations
Floor and roof structures
Wood framed structures including sheathing
Floor
Flat roof
Premium for sloped corridor floor
Tie floor and roof structure to existing
construction
Exterior
Wood framed exterior walls including insulation
and finish
Mansard roof and soffit detail including framing
and finishes to match existing, 6' -9" x 4' -6"
Exterior door - single
Storefront - allow
Tie walls to existing walls
GWH
CONSTRUCTION
COST CONSULTING
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
Corridor
477
13 EA 125.00 1,625
1,625
1 LS 42,800.00 42,800
42,800
1
LS
3,000.00
3,000
1
LS
2,000.00
2,000
1
EA
2,500.00
2,500
100
CY
50.00
5,000
860
SF
25.00
21,500
860
SF
15.00
12,900
860
SF
13.00
11,180
1
LS
3,000.00
3,000
154
LF
25.00
3,850
1,200
SF
30.00
36,000
75
LF
350.00
26,250
2
EA
3,000.00
6,000
100
SF
90.00
9,000
1
LS
3,000.00
3,000
Page 27
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
Roofing
Membrane roofing including insulation and
flashing
Tie roofing to existing building
Miscellaneous flashing, vents, caulking and
sealants
Partitions
Wood stud partitions including sound insulation,
gypsum board and paint
Standard
Corridor
Handrails at ramps - allow
Interior door - single
Finishes
Floor, wall and ceilings
Restrooms
Corridor
Replace finishes at existing lobby restrooms
Patch and repair existing lobby finishes
Equipment
Toilet partitions
Urinal screen
Vanities
Toilet accessories
Replace toilet accessories at existing lobby
Restrooms
Miscellaneous equipment and accessories
Plumbing
Watercloset with associated piping
Urinal with associated piping
Lavatory with associated piping
Drinking fountain with associated piping
Floor drain with associated piping
Electric water heater, 20 gallon, 6 kW
Roof and overflow drain with piping
Relocate rain water leader
Replace plumbing fixture at existing lobby
restrooms
Heating, ventilating and air conditioning
Exhaust fan (800 cfm), ductwork and controls
HVAC system
.AWA GWH
WV CONSTRUCTION
ST O CONSULTING
COST [[INSULTING
i
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
860 SF 15.00 12,900
77 LF 25.00 1,925
1 LS 5,000.00 5,000
200
SF
14.00
2,800
900
SF
17.00
15,300
4
EA
1,000.00
4,000
2
EA
2,200.00
4,400
430
SF
65.00
27,950
415
SF
25.00
10,375
100
SF
75.00
7,500
1
LS
3,000.00
3,000
6
EA
1,100.00
6,600
1
EA
400.00
400
14
LF
300.00
4,200
1
LS
4,000.00
4,000
1
LS
2,000.00
2,000
1
LS
5,000.00
5,000
6
EA
3,800.00
22,800
1
EA
4,400.00
4,400
5
EA
4,600.00
23,000
2
EA
5,700.00
11,400
2
EA
2,500.00
5,000
1
EA
5,500.00
5,500
4
EA
1,600.00
6,400
1
EA
1,500.00
1,500
4
EA
2,500.00
10,000
860
SF
5.00
4,300
860
SF
10.00
8,600
Page 28
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
Electrical
Modify distribution, add breakers as required
Grounding
Supply, install light fixtures
Lighting wiring
Lighting controls
Convenience power
Fire alarm
Security at exterior doors
CCTV at exterior door
Misc. electrical requirements
Relocate exterior wall /soffit mounted light
fixtures
Fire protection
Fire sprinkler system
Sitework
Remove entrance planters and steps
Remove paving and landscaping
Modify existing railings
Replace paving and landscaping damaged during
construction
Modify parking lot planting islands to create 7
new parking spaces - allow
Miscellaneous site lighting and drainage
modifications - allow
Utility modifications - allow
6. Add Lift at Stage
Similar to Option A, Item #8 (see page 11 For further
detail)
Conceptual Design Cost Model
September 4, 2013
Quantity
Unit
Rate
Total
860
SF
1.00
860
860
SF
0.65
559
860
SF
10.00
8,600
860
SF
1.50
1,290
860
SF
1.50
1,290
860
SF
2.00
1,720
860
SF
2.00
1,720
860
SF
1.50
1,290
860
SF
2.00
1,720
1
LS
1,900.00
1,900
2
EA
1,000.00
2,000
860
SF
7.50
6,450
1
LS
3,000.00
3,000
1,300
SF
2.00
2,600
1
LS
1,000.00
1,000
500
SF
10.00
5,000
1
LS
10,000.00
10,000
1
LS
5,000.00
5,000
1
LS
5,000.00
5,000
426,429
1 LS 192,600.00 192,600
192,600
GWH
CONSTRUCTION Page 29
COST CONSULTING 479 9
Saratoga Civic Theater Master Plan Conceptual Design Cost Model
Saratoga, California September 4, 2013
OPTION C
GWH
CONSTRUCTION Page 30
COST CONSULTING 480 9
Quantity
Unit
Rate
Total
7. Remove Seating Area Stairs to Stage
Demolition
Steps
2
EA
600.00
1,200
Finishes
Infill wall at edge of stage 3' -0" high including
wood panel finish
14
LF
300.00
4,200
Patch carpet flooring
40
SF
10.00
400
Miscellaneous patch and repair of existing
1
LS
1,000.00
1,000
6,800
8. Remodel /Reconfigure Dressing Room Area with Restrooms
Demolition
Dressing rooms
3
EA
1,000.00
3,000
Restrooms
2
EA
2,500.00
5,000
Miscellaneous demolition
1
LS
1,000.00
1,000
Exterior wall
Cut opening in exterior wall, install door and
frame - single
1
EA
5,000.00
5,000
Covered walkway
Covered walkway to portable building - allow
240
SF
150.00
36,000
Paving and landscaping modifications for
covered walkway - allow
1
LS
5,000.00
5,000
Partitions
Wood stud partitions including sound insulation,
gypsum board and paint
900
SF
14.00
12,600
Interior doors - single
4
EA
2,200.00
8,800
Finishes
Floor, wall and ceilings
Restrooms
140
SF
75.00
10,500
Dressing rooms and hallway
230
SF
25.00
5,750
Miscellaneous patching of existing finishes
1
LS
2,000.00
2,000
Equipment
Toilet room accessories
2
EA
1,000.00
2,000
Mirrors at dressing rooms
2
EA
1,000.00
2,000
Miscellaneous equipment and accessories
1
LS
2,000.00
2,000
GWH
CONSTRUCTION Page 30
COST CONSULTING 480 9
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
Plumbing
Watercloset with associated piping
Lavatory with associated piping
Floor drain with associated piping
Electric instantaneous water heater
Heating, ventilating and air conditioning
Exhaust fan (400 cfm), ductwork and controls
HVAC modifications
Wall mounted condenser piping relocation - see
dressing room addition
Electrical
Provide new light fixtures
Add light fixtures at new covered walkway
Lighting wiring
Lighting controls
Convenience power, add /relocate as required
Fire alarm, add /relocate devices as required
Security at exterior door
Misc electrical requirements
Fire protection
Fire sprinkler system - with building system
9. Add Council. Storage and Restrooms at Parking Side of Buildin
Relocation of portable trailer - by Owner
Demolition
Mansard roof detail
Miscellaneous demolition
Foundations
Perimeter wall footing and stem wall foundations
Floor and roof structures
Wood framed structures including sheathing
Floor
Flat roof
Tie floor and roof structure to existing
construction
/'` GWH
1kV C ST CO CONSULTING
N
COST [[INSULTING
481
Conceptual Design Cost Model
September 4, 2013
Quantity
Unit
Rate
Total
2
EA
3,800.00
7,600
2
EA
4,600.00
9,200
2
EA
2,500.00
5,000
2
EA
750.00
1,500
370
SF
5.00
1,850
370
SF
10.00
3,700
Dressing Room
Addition
370
SF
10.00
3,700
3
EA
650.00
1,950
370
SF
4.00
1,480
370
SF
3.00
1,110
370
SF
3.00
1,110
370
SF
6.00
2,220
1
EA
2,000.00
2,000
1
LS
1,350.00
1,350
With Building System
144,420
Lilco
40 LF 100.00 4,000
1 LS 3,000.00 3,000
1,750 SF 25.00 43,750
1,750 SF 15.00 26,250
11750 SF 13.00 22,750
80 LF 25.00 2,000
Page 31
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
Exterior walls
Wood framed exterior walls including insulation
and finish
Mansard roof and soffit detail including framing
and finishes to match existing, 6' -9" x 4' -6"
Exterior entrance door - double
Windows with motorized shades - allow
Tie walls to existing walls
Roofing
Membrane roofing including insulation and
flashing
Tie roofing to existing building
Miscellaneous flashing, vents, caulking and
sealants
Partitions
Wood stud partitions including sound insulation,
gypsum board and paint - standard
Interior door
Single
Double
Finishes
Floor wall and ceiling finishes
Council chambers
Restrooms
Storage
Refinish existing exterior wall now interior wall
Equipment
Audio - visual equipment allowance
Projection screens
Council desk - existing
Toilet room accessories
Miscellaneous equipment and accessories
Plumbing
Watercloset with associated piping
Lavatory with associated piping
Floor drain with associated piping
Electric instantaneous water heater
Gas regulator and gas line to rooftop unit
Condensate drain trap and CD drain line
Roof and overflow drain with piping
Relocate rain water leaders
.AWA GWH
1kV CONSTRUCTION
ST O CONSULTING
COST [[INSULTING
E i I
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
2,400
SF
30.00
72,000
135
LF
350.00
47,250
1
EA
6,000.00
6,000
300
SF
125.00
37,500
1
LS
2,000.00
2,000
1,750
SF
15.00
26,250
50
LF
25.00
1,250
1
LS
5,000.00
5,000
800
SF
14.00
11,200
2
EA
2,200.00
4,400
1
EA
3,200.00
3,200
1,380
SF
30.00
41,400
70
SF
85.00
5,950
300
SF
20.00
6,000
500
SF
9.00
4,500
1
LS
100,000.00
100,000
2
EA
5,000.00
10,000
Existing
1
LS
2,000.00
2,000
1
LS
5,000.00
5,000
1
EA
3,800.00
3,800
1
EA
4,600.00
4,600
1
EA
2,500.00
2,500
1
EA
750.00
750
1
EA
3,000.00
3,000
1
EA
750.00
750
4
EA
1,600.00
6,400
2
EA
1,500.00
3,000
Page 32
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
Heating, ventilating and air conditioning
Rooftop ACU (7.5 ton), distribution, controls
Exhaust register with duct
Electrical
Distribution
Grounding
Supply, install lighting fixtures
Lighting wiring
Lighting controls
Convenience power
Fire alarm
Telephone /data outlets, box and conduit only
Telephone /data cable, terminations
Security
CCTV
AV rough -in
Misc. electrical requirements
Relocate exterior wall /soffit mounted light
fixture
Relocate fire alarm bell
Fire protection
Fire sprinkler system
Sitework
Remove steps
Remove paving and landscaping
New entrance paving, steps and railings
Replace paving and landscaping damaged during
construction
Modify parking lot planting islands to create 7
new parking spaces - allow
Miscellaneous site lighting and drainage
modifications - allow
Utility modifications - allow
.AWA GWH
WW CONSTRUCTION
ST O CONSULTING
COST [[INSULTING
M
Conceptual Design Cost Model
September 4, 2013
Quantity
Unit
Rate
Total
1,750
SF
23.00
40,250
1
EA
900.00
900
1,750
SF
5.00
8,750
1,750
SF
0.65
1,138
1,750
SF
15.00
26,250
1,750
SF
3.40
5,950
1,750
SF
3.00
5,250
1,750
SF
3.00
5,250
1,750
SF
3.00
5,250
1,750
SF
1.50
2,625
1,750
SF
4.00
7,000
1,750
SF
3.00
5,250
1,750
SF
3.00
5,250
1,750
SF
2.00
3,500
1
LS
8,150.00
8,150
1
EA
1,000.00
1,000
1
EA
1,000.00
1,000
1,750
SF
7.50
13,125
1
LS
3,000.00
3,000
3,500
SF
2.00
7,000
1
LS
6,000.00
6,000
1,800
SF
10.00
18,000
1
LS
10,000.00
10,000
1
LS
5,000.00
5,000
1
LS
5,000.00
5,000
717,338
Page 33
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
10. Removable Platform and Ramo for Council Podium
Platform and ramp
Removable platform 12'x 24' including ramp
and ramp railings ( platform 18" high)
Platform railings - allow
Platform skirting - allow
Storage trolleys and carts
11. Add Dressine Rooms at Staee Side of Buildin
Relocation of portable trailer - by Owner
Demolition
Mansard roof detail
Miscellaneous demolition
Foundations
Perimeter wall footing and stem wall foundations
Floor and roof structures
Wood framed structures including sheathing
Floor
Flat roof
Tie floor and roof structure to existing
construction
Exterior walls
Wood framed exterior walls including insulation
and finish
Mansard roof and soffit detail including framing
and finishes to match existing, 6' -9" x 4' -6"
Exterior door - single
Windows with manual shades - allow
Modify /patch exterior wall at removed mansard
Modify or relocated exhaust louver at mechanical
room
Tie walls to existing walls
.AWA GWH
1kV CONSTRUCTION
ST O CONSULTING
COST [[INSULTING
M
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
1
LS
14,000.00
14,000
1
LS
4,000.00
4,000
1
LS
1,000.00
1,000
1
LS
1,000.00
1,000
20,000
NIC
30
LF
100.00
3,000
1
LS
2,000.00
2,000
460
SF
35.00
16,100
460
SF
15.00
6,900
460
SF
13.00
5,980
60
LF
25.00
1,500
900
SF
30.00
27,000
45
LF
350.00
15,750
1
EA
3,000.00
3,000
150
SF
100.00
15,000
30
LF
50.00
1,500
1
LS
5,000.00
5,000
1
LS
1,000.00
1,000
Page 34
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
Roofing
Membrane roofing including insulation and
flashing
Tie roofing to existing building
Miscellaneous flashing, vents, caulking and
sealants
Finishes
Floor wall and ceiling finishes
Refinish existing exterior wall now interior walls
Equipment
Mirrors at dressing room area
Miscellaneous equipment and accessories
Plumbing
Roof and overflow drain with piping
Relocated rain water leader
Heating, ventilating and air conditioning
Exhaust fan (550 cfm), ductwork, controls
HVAC system
Relocated pad mounted condensing unit including
piping to mechanical room
Electrical
Distribution
Grounding
Supply, install lighting fixtures
Lighting wiring
Lighting controls
Convenience power
Fire alarm
Telephone /data outlets, box and conduit only
Telephone /data cable, terminations
Security
CCTV at exterior door
Misc. electrical requirements
Relocate exit light
Fire protection
Fire sprinkler system
.AWA GWH
WV CONSTRUCTION
ST O CONSULTING
COST [[INSULTING
M
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
460
SF
15.00
6,900
25
LF
25.00
625
1
LS
3,000.00
3,000
460
SF
20.00
9,200
250
SF
9.00
2,250
1
LS
2,000.00
2,000
1
LS
2,000.00
2,000
2
EA
1,600.00
3,200
2
EA
1,500.00
3,000
460
SF
5.00
2,300
460
SF
10.00
4,600
1
LS
10,000.00
10,000
460
SF
5.00
2,300
460
SF
0.65
299
460
SF
10.00
4,600
460
SF
3.00
1,380
460
SF
2.00
920
460
SF
2.25
1,035
460
SF
2.25
1,035
460
SF
1.00
460
460
SF
3.00
1,380
460
SF
2.00
920
460
SF
5.00
2,300
1
LS
1,660.00
1,660
1
EA
1,000.00
1,000
460
SF
7.50
3,450
Page 35
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
Sitework
Relocate storm drain inlet
Remove paving and landscaping
Replace paving and landscaping damaged during
construction
Exit stair and platform including railings
12. Convert Storage Area to Green Room
Demolition
Miscellaneous demolition of finishes and lighting
Exterior walls
Cut opening in exterior wall, install door and
frame - single
Finishes
Flooring including base
Patch and paint existing walls and ceilings
Equipment
Mirrors
Privacy curtain
Miscellaneous equipment and accessories
Plumbing
Condensate drain trap and CD drain line
Heating, ventilating and air conditioning
Split dx -heat pump, wall type, 2 ton w/ RS /RL
Electrical
Supply, install new lighting fixtures
Lighting wiring
Lighting controls
Convenience power
Fire alarm
Telephone /data outlets, box and conduit only
Telephone /data cable, terminations
Security
Misc. electrical requirements
.AWA GWH
WVCONSTRUCTION
COST [[INSULTING
Conceptual Design Cost Model
September 4, 2013
Quantity
Unit
Rate
Total
1
LS
5,000.00
5,000
800
SF
2.00
1,600
300
SF
10.00
3,000
1
LS
10,000.00
10,000
195,144
200
SF
10.00
2,000
1
EA
5,000.00
5,000
200
SF
10.00
2,000
1
LS
3,000.00
3,000
1
LS
1,000.00
1,000
1
EA
5,000.00
5,000
1
LS
1,000.00
1,000
1
EA
600.00
600
1
EA
7,500.00
7,500
200
SF
7.00
1,400
200
SF
3.00
600
200
SF
4.00
800
200
SF
4.00
800
200
SF
2.25
450
200
SF
1.00
200
200
SF
3.00
600
200
SF
5.00
1,000
1
LS
625.00
625
Page 36
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
Fire protection
Fire sprinkler system - with building system
Site
Exit stair and platform including railings
13. Add Lift and Stair to Control Booth
Similar to Option A, Item #6 (see page 7 For further
detail)
14. Plumbing Modifications
All plumbing modifications included with detailed
estimates
15. Heating. Ventilating and Air Conditioning Modifications
HVAC
Replace (E) 9000 cfm return air fan with new
Provide duct & distribution to control rooms
Replace (E) restroom fan w/ 150 cfm ceiling fan
GWH
CONSTRUCTION
COST CONSULTING
ij
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
With Building System
1 LS 10,000.00 10,000
43,575
1 LS 98,860.00
1 EA
700 SF
2 EA
98,860
98,860
With Detailed Estimates
15,000.00
14.00
800.00
0
15,000
9,800
1,600
26,400
Page 37
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
Conceptual Design Cost Model
September 4, 2013
Similar to Option A, Item #14 (see page 16 For further
detail) 1 LS 132,440.00 132,440
132,440
/'` GWH
rONSTRUCTION Page 38
WVCOST CONSULTING 488 g
Quantity
Unit
Rate
Total
16. Electrical Modifications
Electrical
New 100A panelboard, feeder
1
EA
8,500.00
8,500
Connect new return air fan
1
EA
1,500.00
1,500
Connect new rooftop exhaust fan serving parking
lot restrooms
1
EA
2,000.00
2,000
Connect new exhaust fan serving restrooms and
dressing rooms
1
EA
1,500.00
1,500
Connect new water heater
1
EA
750.00
750
Connect Insta -hot water heaters
4
EA
500.00
2,000
Connect split system unit
1
EA
2,000.00
2,000
Connect new rooftop AC unit
1
EA
2,000.00
2,000
Replace some existing light fixtures with new
(some fixtures already replaced), allow
75
EA
470.00
35,250
Replace lighting wiring as required, assume
existing can be partially re -used
1
LS
10,000.00
10,000
Upgrade emergency lighting
1
LS
5,500.00
5,500
Add exterior wall packs, allow
6
EA
1,000.00
6,000
Add new low voltage lighting control panel
1
EA
7,500.00
7,500
Misc. lighting control upgrades
1
LS
5,000.00
5,000
Replace outdoor receptacles with gfi type,
replace indoor receptacles with gfi type where
appropriate
1
LS
2,500.00
2,500
Provide circuit identification throughout building
1
LS
7,500.00
7,500
Provide labeling for panelboards, disconnect
switches, motor starters etc
1
LS
500.00
500
Provide new fire alarm control panel if new
capacity exceeds that of existing
1
EA
10,000.00
10,000
Fire alarm reprogramming
1
LS
1,500.00
1,500
Connections to sprinkler system
1
LS
1,500.00
1,500
Add Assistive Listening
1
LS
5,000.00
5,000
Misc. electrical requirements
1
LS
11,800.00
11,800
129,800
17. Fire Protection
Similar to Option A, Item #14 (see page 16 For further
detail) 1 LS 132,440.00 132,440
132,440
/'` GWH
rONSTRUCTION Page 38
WVCOST CONSULTING 488 g
Saratoga Civic Theater Master Plan
Saratoga, California
OPTION C
18. Temporary Construction
Temporary
Interior dust curtains, finish protection and
protection of existing construction
Exterior closures and weather protection
Site barriers and barricades
Scaffolding and lifts
GWH
CONSTRUCTION
COST CON SULTIN G
M
Conceptual Design Cost Model
September 4, 2013
Quantity Unit Rate Total
1 LS 25,000.00
25,000
1 LS 10,000.00
10,000
1 LS 15,000.00
15,000
1 LS 25,000.00
25,000
75,000
Page 39
i
MEETING DATE:
DEPARTMENT:
PREPARED BY:
SARATOGA CITY COUNCIL
October 2, 2013
City Manager's Office
Crystal Bothelio
City Clerk
AGENDA ITEM:
CITY MANAGER:
DIRECTOR:
SUBJECT: Time Limits for Commission Meetings
RECOMMENDED ACTION:
Dave Anderson
Dave Anderson
Provide direction to staff on development of a policy that institutes limits on the length of
Commission meetings.
BACKGROUND:
At the September 4, 2013 City Council Meeting, staff was directed to return to the Council with
options for limiting the length of Commission meetings. Subsequently, staff was able to find
several examples of meeting time limits. In researching meeting time limits, staff found that most
policies state that no new items may be introduced after a certain time unless approved by a
majority of the governing body.
If the Council chooses to adopt a similar policy, Council should indicate at which time no new
items may be introduced and whether the Council would like to grant Commissions with the
option to introduce new items after the specified time if approved by a simple majority or a super
majority, such as two- thirds majority.
Alternatively, the Council may choose to take an approach similar to the City of Sunnyvale.
Rather than allowing a majority vote to extend the meeting or allow all new items to be
introduced after a specified time, the Council may require Commissions to first vote on whether
to introduce an item before opening. A vote would be required for each individual item.
Staff also found a policy that limits Commission meetings to a particular length (i.e. Commission
meetings are limited to 3 hours). This policy also allows Commissioners to extend the meeting
length if items on the agenda are particularly complex or have significant community interest.
If the City Council would like to implement limits on Commission meeting lengths, the Council
should provide direction on the types of limitations it would like to adopt. Staff will return at a
future meeting with a policy for Council consideration and adoption.
Page] of 3
W1
Below is a table showing meeting time limit policies found by staff in preparation for this item:
City
Meeting Time Limit Policy
Body Affected by Policy
Woodside, CA
Planning Commission meetings are limited to 3
Planning Commission &
hours and other advisory committee meetings are
Advisory Committees
limited to two hours. The length of the meeting
maybe extended by a majority vote if additional
time is needed due to the complexity of the issue
or due to community interest in an item being
considered.
Los Alamitos, CA
No new items may be introduced after 10:00
Council
p.m.
Los Altos, CA
No new items may be introduced after 11:00
Council
p.m., unless approved by majority vote of the
Council. If there are new items to be considered,
the Council may choose to continue items to the
next regular meeting.
Martinez, CA
No new items may be introduced after 10:30
Council
p.m., unless approved by majority vote of the
Council.
Mountain View, CA
No new items are introduced after 10:00 p.m.,
Council
unless approved by majority vote of the Council.
Rohnert Park, CA
The Council will not hear any new agenda items
Council
past 10:00 p.m. without a majority vote of the
Council. A determination should be made by
Council that any new item(s) can be discussed,
deliberated and action taken before 11:00 p.m. If
agenda items remain after the 10:00 p.m.
adjournment, a special meeting may be
scheduled or the items may be deferred until the
next meeting. Deferred items will appear first
under Report Items of the next agenda.
Sunnyvale, CA
No new items are introduced after 11:30 p.m.,
Council
unless agreed the Council chooses to do so by a
vote. Consideration of each new item after 11:30
p.m. must be agreed upon by a majority of the
Council.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
Page 2 of 3
491
Time limits on Commission meetings will not be implemented.
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Return to Council with a resolution introducing time limits on Commission meetings.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
None
Page 3 of 3
492
SARATOGA CITY COUNCIL
l
MEETING DATE: October 2, 2013 AGENDA ITEM:
DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson
PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson
City Clerk
SUBJECT: Resolution Amending Council Agency and Ad Hoc Assignments
RECOMMENDED ACTION:
Approve resolution amending Resolution 13 -060 and the Council Agency and Ad Hoc
Committee Assignments for the year 2013.
BACKGROUND:
The City Council adopted the agency and ad hoc committee assignments at the December 19,
2012 City Council Meeting via Resolution 12 -067. At the request of the Mayor, an amended list
of Council assignments was presented to and approved by the Council in April 2013 via
Resolution 13 -014. At that time, the Saratoga Chamber of Commerce Contract Review Ad Hoc
Committee was added to the list of Council assignments. In September 2013, the Agency and Ad
Hoc Committee Assignments were revised again via Resolution 13 -060 to remove the Saratoga
Chamber of Commerce Contract Review Ad Hoc Committee and add the Destination Saratoga
Liaison assignment.
A revision to the Agency and Ad Hoc Assignments is needed once again to create a new
assignment — Santa Clara County Expressway Plan 2040 Policy Advisory Board. The Mayor is
seeking a volunteer to serve as the City of Saratoga's representative on the Policy Advisory
Board.
The Board is expected to review the needs of expressways and the Santa Teresa/Hale corridor
based on land use plans, projected traffic growth, and Complete Streets planning. The
Expressway Plan 2040 Policy Advisory Board will be comprised of one Council Member from
each city in Santa Clara County, two County Supervisors, two Santa Clara Valley Transportation
Authority Board Members, and two County Roads Commissioners who will be non - voting
members. The group is expected to meet 5 times over an 18 -month period. The first meeting is
tentatively scheduled for October 28, 2013 at 6:30 p.m. in the County Board of Supervisors
Chambers at 70 West Wedding in San Jose.
In addition to the addition of the Santa Clara County Expressway Plan 2040 Policy Advisory
Board to the list of Council Agency and Ad Hoc Committee Assignments, the Santa Clara
Page 1 of 2
493
County Emergency Preparedness Council has been dissolved and will be replaced by the Santa
Clara County Emergency Operational Area Council. Consequently, staff is requesting that the
Emergency Preparedness Council be removed from the list of assignments.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The Council Agency and Ad Hoc Committee Assignments will remain the same.
ALTERNATIVE ACTION(S):
1►
FOLLOW UP ACTION(S):
Implement Council direction and update the list of City Council Agency and Ad Hoc Committee
Assignments.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Attachment A: Resolution Amending Resolution 13 -060
Attachment B: Amended 2013 City Council Agency and Ad Hoc Assignments
Attachment C: Letter from Ken Yeager, President of the Santa Clara County Board of
Supervisors, requesting a City of Saratoga representative on the Expressway
Plan 2040 Policy Advisory Board
Page 2 of 2
...
RESOLUTION 13-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AMENDING RESOLUTION 13 -060 APPOINTING COUNCIL REPRESENTATIVES TO
AGENCY AND AD HOC COMMITTEES FOR YEAR 2013
WHEREAS, representatives from the City Council serve on various agencies and ad hoc
committees; and
WHEREAS, the responsibility for representing the City Council should be shared by all
members; and
WHEREAS, the City Council annually reviews agency and ad hoc committee
assignments to update and reassign members as needed; and
WHEREAS, on December 19, 2012, the City Council approved the 2013 City Council
Agency and Ad Hoc Committee Assignments; and
WHEREAS, on April 3, 2013, the Saratoga Chamber of Commerce Contract Review Ad
Hoc Committee was added to the list of Council Agency and Ad Hoc Committee assignment via
Resolution 13 -014; and
WHEREAS, on August 21, 2013, the City Council adopted Resolution 13 -060 and
further amended the Council Agency and Ad Hoc Committee assignments by adding the
Destination Saratoga liaison assignment and eliminating the Saratoga Chamber of Commerce
Contract Review Ad Hoc Committee; and
WHEREAS, on October 2, 2013, the assignments were amended again to remove the
Santa Clara County Emergency Preparedness Council and assign a Council Member to represent
the City of Saratoga on the Santa Clara County Expressway Plan 2040 Policy Advisory Board.
NOW, THEREFORE, be it resolved that the City Council hereby approves the changes as
shown below and in Attachment A:
Mandatory Agency Assignments
Council Member
Alternate
San4„ Cl.,,-., roomy E,. e -gene y r,�
Cappe4e
mi4ff
Santa Clara County Expressway Plan 2040 Policy
Advisory Board
N/A
Attachments:
Exhibit A — Updated 2013 City Council Agency and Ad Hoc Committee Assignments
495
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 2nd day of October 2013 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Crystal Bothelio, City Clerk
DATE:
Jill Hunter, Mayor
2013 SARATOGA CITY COUNCIL AGENCY AND AD HOC ASSIGNMENTS
Mandatory Agency Assignments
Council Member
Alternate
Association of Bay Area Governments
Page
Lo
Chamber of Commerce
Cappello
Hunter
County HCD Policy Committee
Cappello
Page
Hakone Foundation Board
Hunter *
Lo *
Hakone Foundation Executive Committee
Hunter
N/A
KSAR Community Access TV Board
Hunter
Miller
Library Joint Powers Authority
Lo
Hunter
Santa Clara County Cities Association
Page
Hunter
Santa Clara County Cities Association Selection Committee
Page
Hunter
Santa Clara County Expressway Plan 2040 Policy Advisory
Board
N/A
Santa Clara Valley Water District Commission
Lo
Miller
Valley Transportation Authority PAC
Miller
Page
West Valley Flood Control & Watershed Advisory
Committee
Lo
Miller
West Valley Mayors and Managers Association
Hunter
Lo
West Valley Sanitation District
Page
Cappello
West Valley Solid Waste Management Joint Powers
Authority
Miller
Page
* Both members attend Hakone Foundation Board meetings
Liaison Assignments
Council Member
Alternate
Historical Foundation
Hunter
Lo
Postal Service Liaison
Miller
N/A
Saratoga Ministerial Association
Miller
Cappello
SASCC
Cappello
Lo
Sister City Liaison
Page
Lo
Destination Saratoga
Cappello
Hunter
Ad Hoc /Committee Assignments
Council Member
2nd Council Member
City School Ad Hoc
Hunter
Miller
Council Finance Committee
Miller
Cappello
Highway 9 Ad Hoc
Cappello
Page
Let's Move City Ad Hoc
Cappello
Lo
TEA Ad Hoc
Page
Cappello
Village Ad Hoc
Hunter
Lo
497
KG'ri Yeager
LBy_�_
�Q
President, Board of Supervisors
Supervisor, Fourth District
County of Santa Clara
io 1Ve,St Fle{iciing street
San Jose.. California tai 1 10
Tel: (408) 299 -5040 Fax: (408) 239 -2038
September 3, 2013
The Honorable Jill Hunter
Mayor
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Mayor Hunter:
The County of Santa Clara is convening a Policy Advisory Board (PAB) to provide an elected officials' forum for
policy input to the Expressway Plan 2040 — a long range plan for the improvement and maintenance of the eight
County expressways and the Santa Teresa -Hale Corridor. We invite your city to appoint one council member to
serve on the PAB.
Expressway Plan 2040 will be the successor to the 2003 Comprehensive County Expressway Planning Study and
its 2008 Update. The 2003 Comprehensive County Expressway Planning Study developed and documented
consensus on potential expressway improvements of all types including capacity and operational enhancements,
pedestrian and bicycle facilities, sound walls, and landscaping. In addition, the Study addressed expressway
nnaintenance and operational needs. Expressway Flan 2040 will take a fresh look at the needs of the expressways
and Santa Teresa/Hale Corridor based on city land use plans, projected 2040 traffic growth, and Complete Streets
planning. Expressway Plan 2040 will also identify new challenges, recommend any necessary policy changes, and
revise funding requirements and implementation strategies.
Development of Expressway Plain 2044 will be modeled on the highly successful collaborative planning process of
the 2003 Study and 2008 Update. A cornerstone of this process is the PAB. The PAB's composition includes one
city council member from each city in Santa Clara County, two County Supervisors, and two Santa Clara Valley
Transportation Authority (VTA) Board members. In addition, two members of the Board - appointed County Roads
Commission sit as non - voting members of the PAB. Each appointment to the PAB will last for the duration of the
project, which is approximately 18 months. We anticipate a total of five PAB meetings, with the first meeting
tentatively scheduled for 6:30 PM on October 28, 2013, in the Board of Supervisors Chambers, County
Administration Building, 70 West Hedding, San .lase.
Please notify Mr. Dan Collen, Deputy Director, Santa Clara County Roads and Airports Department, 101 Skyport
Drive, San Jose, CA 95110- 1302, with your city's appointment to the PAB by October 15, 2013. If you have any
questions, please call my office at (408) 299 -5040 or Mr. Collen at (408) 573 -2492.
Sincerely,
PKen Yeag r
President
Santa Clara County Board of Supervisors
cc: Dave Anderson, City Manager
498 �