The URL can be used to link to this page

Home My WebLink About12-03-2013 Special Meeting Agenda Packet - Employee Recognition0i S A R.,q T ®G L � \LIFORI AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL DECEMBER 3, 2013 SPECIAL MEETING — 11:30 A.M. — SARATOGA PROSPECT CENTER, FRIENDSHIP HALL, 19848 PROSPECT ROAD, SARATOGA CA 95070 CALL MEETING TO ORDER —11:30 A.M. REPORT ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on November 27, 2013) COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COUNCIL DIRECTION TO STAFF Instruction to Staff regarding actions on current Oral Communications. Resolution Establishing a One -Time, Non - Precedential Authorization of Three Paid Holiday Furlough Days Recommended Action: Adopt the resolution entitled, "A Resolution of the City Council and the City of Saratoga establishing a one -time, non - precedential authorization of three (3) paid holiday furlough days — Thursday, December 26, 2013, Friday, December 27, 2013, and Monday, December 30, 2013." ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.sarato ag ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 4081868 -1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102- 35.104 ADA title II] Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for public review on November 27, 2013 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City's website at www.saratokya.ca.us. Signed this 27th day of November 2013 at Saratoga, California. Crystal Bothelio, City Clerk OA 0j L 'y SARATOGA CITY COUNCIL MEETING DATE: December 3, 2013 AGENDA ITEM: DEPARTMENT: City Attorney PREPARED BY: Richard Taylor City Attorney CITY MANAGER: Dave Anderson DIRECTOR: Richard Taylor City Attorney SUBJECT: Adoption of a Resolution establishing a one -time, non - precedential authorization of three (3) paid holiday furlough days. RECOMMENDED ACTION: Adopt the resolution entitled, "A Resolution of the City Council and the City of Saratoga establishing a one -time, non - precedential authorization of three (3) paid holiday furlough days — Thursday, December 26, 2013, Friday, December 27, 2013, and Monday, December 30, 2013." BACKGROUND: The City of Saratoga strives to provide high quality programs and services to its residents and visitors. City of Saratoga employees touch resident's lives each day often exceeding expectations on responsiveness and results. City employees are proud to serve the residents of the City and to deliver services that enhance the quality of life in Saratoga. After reviewing preliminary City finances after the close of Fiscal Year 2012 -13, the Council Finance Committee recommends that the City Council acknowledge its appreciation of employees by authorizing three (3) paid holiday furlough days. These days are currently scheduled as unpaid holiday furlough days on Thursday, December 26, Friday, December 27, and Monday, December 30, 2013. The paid holiday furlough days would be funded with one- time monies from the current year budgetary savings, and will result in no additional expense for future fiscal years. FISCAL IMPACTS: A one -time, non - precedential authorization of three (3) additional City paid holiday furlough days in 2013 to all at -will, regular, and probationary full -time and part -time benefited City employees. All at -will, regular, and probationary part -time benefited City employees shall receive holiday furlough pay on a proration basis. • Thursday, December 26, 2013 (9 hour day; cost $22,148) • Friday, December 27, 2013 (8 hour day; cost $19,687) • Monday, December 30, 2013 (9 hour day; cost $22,148) Total Approximate Cost: 63,982 Page 1 of 2 CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: None. ALTERNATIVE ACTION(S): No action at this time. FOLLOW UP ACTION(S): ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: 1. Resolution Page 2 of 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ESTABLISHING A ONE -TIME, NON - PRECEDENTIAL AUTHORIZATION OF THREE (3) PAID HOLIDAY FURLOUGH DAYS — THURSDAY, DECEMBER 26, 2013, FRIDAY, DECEMBER 27, 2013, and MONDAY, DECEMBER 30, 2013 WHEREAS, the City Council of the City of Saratoga (hereinafter "City Council" and "City ") wishes to acknowledge its appreciation of employees; and WHEREAS, the City Council wishes to establish a one -time, non - precedential authorization of three (3) paid holiday furlough days of Thursday, December 26, 2013, Friday, December 27, 2013, and Monday, December 30, 2013 to all at -will, regular, and probationary full -time and part -time benefited City employees; and WHEREAS, all at -will, regular, and probationary part -time benefited City employees shall receive holiday furlough pay Thursday, December 26, 2013, Friday, December 27, 2013, and Monday, December 30, 2013; and WHEREAS, the City Council authorizes the paid holiday furlough days to be funded with one -time monies from the current year budgetary savings; and NOW, THEREFORE, the City Council of the City of Saratoga resolves to establish a one -time, non - precedential authorization of three paid holiday furlough days for benefited employees of Thursday, December 26, 2013, Friday, December 27, 2013, and Monday, December 30, 2013. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a special meeting held on the 3rd day of December 2013, by the following vote: AYES: NAYES: ABSTAIN: ABSENT: ATTEST: DATE: Crystal Bothelio, City Clerk Jill Hunter, Mayor