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HomeMy WebLinkAbout01-15-2014 City Council Agenda Packet6�1 a� 5 ARq OG `�trF0 AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL JANUARY 15, 2014 SPECIAL MEETING — 5:30 P.M. — ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL MEETING TO ORDER — 5:30 P.M. REPORT ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on January 10, 2014) COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COUNCIL DIRECTION TO STAFF Instruction to Staff regarding actions on current Oral Communications. ADJOURN TO CLOSED SESSION — 5:30 P.M. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code section 54956.9(d)(1)) Name of cases: Lee v. City of Saratoga (Santa Clara County Superior Court Case No. 1- 12-CV - 225772) and Lee v. City of Saratoga (Santa Clara County Superior Court Case No. 1- 13 -CV- 253727) CALL JOINT MEETING TO ORDER — 6:00 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE 1. Joint Meeting with the Heritage Preservation Commission and Saratoga Historical Foundation Recommended Action: Informational only. ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.sarato ag ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 4081868 -1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102- 35.104 ADA title II] Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for public review on January 10, 2014 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 10th day of January 2014 at Saratoga, California. Crystal Bothelio, City Clerk OA Table of Contents Agenda. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 City Council Meeting Minutes Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 8 Attachment A: Minutes for Special City Council Meeting on December 3, 2013 . . . . . . . . . . . . . . . . . . . . . 10 Attachment B: Minutes for Special and Regular City Council Meeting on December 18, 2013 . . . . . . . . . . . . 12 Review of Accounts Payable Check Registers Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 22 12/18/2013 Check Register . . . . . . . . . . . . . . . . . . 24 1/7/2014 Check Register . . . . . . . . . . . . . . . . . . . 34 Resolution Authorizing Final Disposition of Certain City Records Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 37 Attachment A- Resolution . . . . . . . . . . . . . . . . . . . 39 Attachment 2 - List of Records Proposed for Final Disposition . . . . . . . . . . . . . . . . . . . . . . . . . . 40 2014 Hazardous Vegetation Program Resolution Declaring Abatement of Public Nuisance Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 42 Attachment A: Resolution Declaring Abatement of a Public Nuisance as to Specified Properties Containing Hazardous Vegetation . . . . . . . . . . . . . . . . . . . . . 44 Attachment B: 2014 Weed Abatement Program Commencement Report . . . . . . . . . . . . . . . . . . . . 46 Attachment C: Sample Information Packet Mailed to Property Owners on Commencement Report. . . . . . . . . . 51 Zoning Amendment for Single Room Occupancy Buildings (SRO) Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 59 Ordinance . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Second Reading of an Ordinance Correcting Designations on the Zoning Map Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 67 Att. 1 - Ordinance . . . . . . . . . . . . . . . . . . . . . . . 68 2013 Pavement Management Program and Proposition 1 B State Grant — Construction Contract Amendment Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 73 John Henry House Relocation Feasibility Report Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 75 Historic Assessment . . . . . . . . . . . . . . . . . . . . . 78 Moving Estimate . . . . . . . . . . . . . . . . . . . . . . . 86 Discussion of Sustainable Infrastructure in New Residential Construction Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 89 Cities Association resolution and model ordinance . . . . . . . 90 1 CALGreen Measures . . . . . . . . . . . . . . . . . . . . . 96 2014 City Council Summer Recess Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 108 Attachment A: Calendar of 2014 City Council Meetings . . . . . 110 2 AGENDA REGULAR MEETING SARATOGA CITY COUNCIL JANUARY 15, 2014 REGULAR MEETING — 7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on January 10, 2014) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non- Azendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS None SPECIAL PRESENTATIONS None 3 CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special City Council Meeting on December 3, 2013 and the Special and Regular City Council Meeting on December 18, 2013. 2. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 12/18/2013 Period 6 1/7/2014 Period 7 3. Resolution Authorizing Final Disposition of Certain City Records Recommended action: Adopt resolution authorizing final disposition of certain city records. PUBLIC HEARINGS Applicants /Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant /Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council's approval at the Council meeting 4. 2014 Hazardous Vegetation Program Resolution Declaring Abatement of Public Nuisance Recommended action: Conduct public hearing and adopt resolution. 5. Zoning Amendment for Single Room Occupancy Buildings (SRO) Recommended action: 1. Conduct a public hearing. 2. Introduce and waive the first reading of the attached ordinance to amend Section 15- 19.035 (C- N(RHD)) to establish development standards for Single Room Occupancy Buildings and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. OLD BUSINESS 6. Second Reading of an Ordinance Correcting Designations on the Zoning Map Recommended action: Waive the second reading and adopt an ordinance approving the correction of the Zoning Map Designations for APN 503 -82 -006 & APN 517 -08 -048. 2 7. 2013 Pavement Management Program and Proposition 113 State Grant —Construction Contract Amendment Recommended action: Approve increase to the construction contract with G. Bortolotto & Co. Inc. in the amount of $60,000. NEW BUSINESS 8. John Henry House Relocation Feasibility Report Recommended action: Conceptually approve the placement of the John Henry House within the City's Heritage Orchard, in the event it is moved from its current location. 9. Discussion of Sustainable Infrastructure in New Residential Construction Recommended action: Provide direction to staff. 10. 2014 City Council Summer Recess Recommended action: Accept report and provide staff with direction regarding the 2014 City Council Summer Recess. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Emily Lo Cities Association of Santa Clara County Cities Association of Santa Clara County — Selection Committee Council Finance Committee Hakone Foundation Board Hakone Foundation Executive Committee Santa Clara County Library District Joint Powers Authority West Valley Mayors and Managers Association Vice Mayor Howard Miller City School Ad Hoc Council Finance Committee Hakone Foundation Board Postal Service Liaison Valley Transportation Authority Policy Advisory Committee (PAC) West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Destination Saratoga Highway 9 Ad Hoc Let's Move City Ad Hoc Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Chamber of Commerce Saratoga Ministerial Association TEA Ad Hoc Village Ad Hoc 5 Council Member Chuck Page Association of Bay Area Governments (ABAG) Highway 9 Ad Hoc Let's Move City Ad Hoc Santa Clara County Expressway Plan 2040 Policy Advisory Board Saratoga Sister City Committee Liaison TEA Ad Hoc West Valley Sanitation District Council Member Jill Hunter City School Ad Hoc KSAR Community Access TV Board Santa Clara Valley Water District Commission Santa Clara Valley Water District West Valley Flood Control & Watershed Advisory Committee Saratoga Historical Foundation Village Ad Hoc CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.sarato ag ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102 - 35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on January 10, 2014, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.sarato a Signed this 10th day of January 2014 at Saratoga, California. Crystal Bothelio, City Clerk 0 NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.sarato2a.ca.us noi 01/15 CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2014 Regular Meeting —Joint meeting with HPC and Historical Foundation 02/05 Regular meeting —Joint Meeting with County Fire 02/07 Council Retreat 02/19 Regular Meeting —Joint Meeting with Planning Commission 03/05 Regular Meeting —Joint Meeting with Traffic Safety Commission 03/19 Regular Meeting —Joint Meeting with Chamber of Commerce/Destination Saratoga 04/02 Regular Meeting —Joint Meeting with Sheriff Office 04/16 Regular Meeting —Joint Meeting TBD 05/07 Regular Meeting —Joint Meeting with Mountain Winery 05/21 Regular Meeting —Joint Meeting with Montalvo Arts 06/04 Regular Meeting —Joint Meeting with Saratoga Ministerial Association 06/18 Regular Meeting —5:30 p.m. Joint Meeting with HOA's 07/02 Regular Meeting — Joint Meeting with Sister City Committee 07/16 Possible Recess 08/06 Possible Recess 08/22 Regular Meeting —Joint Meeting with SASCC 09/03 Regular Meeting - -Joint Meeting with Parks & Rec /PEBTAC 09/17 Regular Meeting —Joint Meeting with Youth Commission 10/01 Regular Meeting —5:30 p.m.- Joint Meeting with Saratoga School Districts 10115 Regular Meeting — Joint Meeting with Hakone Foundation Board 11105 Regular Meeting — Joint Meeting with West Valley Board of Trustees 11/19 Regular Meeting — Joint Meeting with Senator Beall 12/03 Regular Meeting — Joint Meeting with Library Commission and Friends of the Saratoga Libraries 12/17 Regular Meeting — Joint Meeting TBD 7 SARATOGA CITY COUNCIL MEETING DATE: January 15, 2014 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: City Council Meeting Minutes RECOMMENDED ACTION: Approve City Council minutes for the Special City Council Meeting on December 3, 2013 and the Special and Regular City Council Meeting on December 18, 2013. BACKGROUND: The draft minutes for the Special Meeting on December 3, 2013 and for the Special and Regular City Council Meeting on December 18, 2013 are attached to this report for Council review and approval. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the Page 1 of 2 0 meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Minutes for Special City Council Meeting on December 3, 2013 Attachment B: Minutes for Special and Regular City Council Meeting on December 18, 2013 Page 2 of 2 9 MINUTES TUESDAY, DECEMBER 3, 2013 SARATOGA CITY COUNCIL SPECIAL MEETING CALL MEETING TO ORDER Mayor Hunter called the Special Meeting to order at 11:38 a.m. in the Friendship Hall at Saratoga Prospect Center at 19848 Prospect Road in Saratoga. ROLL CALL PRESENT Council Members Manny Cappello, Howard Miller, Vice Mayor Emily Lo, Mayor Jill Hunter ABSENT: Council Members Chuck Page ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk John Cherbone, Public Works Director James Lindsay, Community Development Director Michael Taylor, Recreation and Facilities Director Mary Furey, Finance and Administrative Services Director REPORT ON POSTING OF AGENDA City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on November 27, 2013. COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS None COUNCIL DIRECTION TO STAFF None 1. Resolution Establishing a One -Time, Non - Precedential Authorization of Three Paid Holiday Furlough Days Recommended Action: Adopt the resolution entitled, "A Resolution of the City Council and the City of Saratoga establishing a one -time, non - precedential authorization of three (3) paid holiday furlough days — Thursday, December 26, 2013, Friday, December 27, 2013, and Monday, December 30, 2013." 10 Mayor Hunter introduced the item. Mayor Hunter invited public comment on the item. No one requested to speak. RESOLUTION NO. 13 -075 MILLER/CAPPELO MOVED TO ADOPT THE RESOLUTION ENTITLED, "A RESOLUTION OF THE CITY COUNCIL AND THE CITY OF SARATOGA ESTABLISHING A ONE -TIME, NON - PRECEDENTIAL AUTHORIZATION OF THREE (3) PAID HOLIDAY FURLOUGH DAYS — THURSDAY, DECEMBER 26, 2013, FRIDAY, DECEMBER 27, 2013, AND MONDAY, DECEMBER 30, 2013." MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. ADJOURNMENT MILLER/LO MOVED TO ADJOURN THE SPECIAL MEETING AT 11:41 A.M. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO. NOES: NONE. ABSTAIN: NONE. ABSENT: PAGE. Minutes respectfully submitted: Crystal Bothelio, City Clerk 2 11 MINUTES WEDNESDAY, DECEMBER 18, 2013 SARATOGA CITY COUNCIL SPECIAL MEETING At 5:30 p.m., the City Council held a workplace safety training in the Administrative Conference Room at City Hal at 13777 Fruitvale Avenue. At 6:00 p.m., the City Council held a Joint Meeting with the Hakone Foundation Board of Directors. SARATOGA CITY COUNCIL REGULAR MEETING Council Member Lo called the meeting to order at 7:00 p.m. and led the pledge of allegiance. ROLL CALL PRESENT Mayor Emily Lo, Vice Mayor Howard Miller, Council Members Manny Cappello, Chuck Page, Jill Hunter ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director James Lindsay, Community Development Director Michael Taylor, Recreation and Facilities Director Mainini Cabute, Management Analyst II Michael Fossati, Planner Rob Balbuena, Information Technology Technician Leo Salindong, Information Technology Administrator REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on December 13, 2013. REPORT FROM CLOSED SESSION None COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non- Agendized Items Lon Saavedra, Hakone Foundation Chief Executive Officer, provided an overview of the City Council's Joint Meeting with the Hakone Foundation. He shared that the driveway repairs at Hakone are complete, introduced a new Board Member Yuki — Haruyuki Hashimoto, and announced upcoming events at Hakone. 12 Trish Cypher addressed the City Council about Senate Bill 1. She provided a copy of a Declaration in Opposition to Senate Bill 1 to the Council. She also spoke about the Planning Commission recommendation on single room occupancy. Oral Communications - Council Direction to Staff None Communications from Boards and Commissions None Council Direction to Staff None ANNOUNCEMENTS Council Member Hunter wished Betty Peck a happy birthday. Vice Mayor Miller announced that there will be a e- recycling event hosted by Boy Scout Troop 535 on January 11, 2014 from 9:00 a.m. to 3:00 p.m. at Saratoga Prospect Center. Mayor Lo presented the Red Tape to Red Carpet Certificate of Achievement to Community Development Director James Lindsay. She shared that the award recognizes the City's efforts to vitalize business in the Village. CEREMONIAL ITEMS Commendation for Heritage Preservation Commissioner Peter Marra Recommended action: Read and present commendation to Peter Marra. Mayor Lo read and presented the proclamation to Peter Marra. Heritage Preservation Commission Chair Paula Cappello and Vice Chair Alexandra Nugent spoke about Peter's contributions to the Heritage Preservation Commission. Following presentation of the proclamation, Mayor Lo presented a Key to the City to former Mayor Hunter for her service to the City of Saratoga. 2. Appointment of Commissioners and Oath of Office Recommended action: Adopt the attached resolution appointing Corinne Vita and Mitch Kane to the Traffic Safety Commission, as well as appointing Larry Schuck and Annette Stransky to the Heritage Preservation Commission; and direct the City Clerk to administer the Oath of Office. RESOLUTION NO. 13 -082 W 13 PAGE /MILLER MOVED TO ADOPT THE ATTACHED RESOLUTION APPOINTING CORINNE VITA AND MITCH KANE TO THE TRAFFIC SAFETY COMMISSION, AS WELL AS APPOINTING LARRY SCHUCK AND ANNETTE STRANSKY TO THE HERITAGE PRESERVATION COMMISSION; AND DIRECT THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. City Clerk Crystal Bothelio administered the Oath of Office to Corinne Vita and Annette Stransky. SPECIAL PRESENTATIONS None CONSENT CALENDAR 3. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special, Reorganization, and Regular City Council Meeting on December 4, 2013. PAGE /MILLER MOVED TO APPROVE CITY COUNCIL MINUTES FOR THE SPECIAL, REORGANIZATION, AND REGULAR CITY COUNCIL MEETING ON DECEMBER 4, 2013. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 4. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 12/3/2013 Period 6 12/10/2013 Period 6 PAGE /MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 12/3/2013 PERIOD 6; AND 12/10/2013 PERIOD 6. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 5. Treasurer's Report for the Month Ended November 30, 2013 Recommended action: Review and accept the Treasurer's Report for the month ended November 30, 2013. PAGE /MILLER MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED NOVEMBER 30, 2013. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 14 6. Highway 9 Safety Improvement Project Phase II — Notice of Completion Recommended action: Move to accept the Highway 9 Safety Improvement Project Phase II as complete and authorize the City Manager to sign the Notice of Completion for the construction contract. PAGE /MILLER MOVED TO ACCEPT THE HIGHWAY 9 SAFETY IMPROVEMENT PROJECT PHASE II AS COMPLETE AND AUTHORIZE THE CITY MANAGER TO SIGN THE NOTICE OF COMPLETION FOR THE CONSTRUCTION CONTRACT. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 7. 2014 Hazardous Vegetation Program Commencement Resolution Recommended action: Approve resolution declaring hazardous vegetation (weeds) as a public nuisance and setting a public hearing on January 15, 2014 to consider objections to the Abatement List. RESOLUTION NO. 13 -083 PAGE /MILLER MOVED TO APPROVE RESOLUTION DECLARING HAZARDOUS VEGETATION (WEEDS) AS A PUBLIC NUISANCE AND SETTING A PUBLIC HEARING ON JANUARY 15, 2014 TO CONSIDER OBJECTIONS TO THE ABATEMENT LIST. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 8. FY 2013 — 2014 CDBG County /City Contract and CDBG Update Recommended action: Adopt a Resolution authorizing the City Manager to execute a $175,038.33 contract with Santa Clara County for the FY 2013 -2014 CDBG Program. RESOLUTION NO. 13 -084 PAGE /MILLER MOVED TO ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A $175,038.33 CONTRACT WITH SANTA CLARA COUNTY FOR THE FY 2013 -2014 CDBG PROGRAM. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 9. Award of Multi - Function Peripherals Lease Agreement Recommended action: Review report and authorize City Manager to enter into a five -year lease agreement for the City's fleet of Multi- Function Peripherals. City Manager Dave Anderson requested that this item be removed from the Consent Calendar for a staff presentation. Rob Balbuena, Information Technology Technician in the Finance and Administrative Service Department, presented the staff report. al 15 Mayor Lo requested public comment on the item. No one requested to speak. PAGE /MILLER MOVED TO AUTHORIZE CITY MANAGER TO ENTER INTO A FIVE -YEAR LEASE AGREEMENT FOR THE CITY'S FLEET OF MULTI - FUNCTION PERIPHERALS. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 10. 2013 Saratoga Speed Zone Study Recommended action: Adopt resolution and accept the 2013 Speed Zone Study prepared by Fehr & Peers. Vice Mayor Miller removed this item from the Consent Calendar to request additional information about the Speed Zone Study. Public Works Director John Cherbone addressed the City Council and invited Santa Clara County Sheriff's Office Captain Kenneth Binder and Fehr & Peers Traffic Engineer Franziska Church to answer Council questions. Captain Kenneth Binder and Traffic Engineer Franziska Church answered Council questions regarding the Speed Zone Study. Mayor Lo invited public comment on the item. No one requested to speak. Vice Mayor Miller requested that discussion of increased traffic enforcement and traffic calming be held at the Council Retreat, including: 1) potential budget increases to the Sheriff's Office contract to allow for increased enforcement; and 2) development of action plans with input from the Traffic Safety Commission to address speeding on roads and roadway segments where speed is especially problematic. Plans may include physical improvements intended to calm traffic and/or increased enforcement. Council Member Hunter and Cappello agreed it would be a good topic for the Council Retreat. Council Member Cappello suggested that the Retreat item also include discussion on areas where collisions have increased or where there is a high rate of collisions, such as on Saratoga Avenue. RESOLUTION NO. 13 -085 MILLER/CAPPELLO MOVED TO ADOPT RESOLUTION AND ACCEPT THE 2013 SPEED ZONE STUDY PREPARED BY FEHR & PEERS. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 5 16 PUBLIC HEARINGS 11. Approval of a General Plan and Zoning Amendment to Allow the City to Correct General Plan and Zoning Designations on the Existing General Plan and Zoning Map Recommended action: Adopt the resolution and ordinance approving the correction of the General Plan and Zoning Map Designations for APN 503 -82 -006 & APN 517 -08 -048. Vice Mayor Miller recused himself, because his home is within 500 feet of one of the properties included in the proposed General Plan and Zoning Amendment. Michael Fossati, Planner in the Community Development Department, presented the staff report. Mayor Lo invited public comment. No one requested to speak. RESOLUTION NO. 13 -086 PAGE /HUNTER MOVED TO: 1) ADOPT THE RESOLUTION APPROVING CORRECTIONS TO THE GENERAL PLAN LAND USE MAP; 2) INTRODUCE THE ORDINANCE AMENDING THE ZONING MAP; AND 3) DIRECT STAFF TO PLACE THE ORDINANCE ON THE AGENDA OF THE NEXT REGULAR CITY COUNCIL MEETING FOR ADOPTION. MOTION PASSED. AYES: LO, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: MILLER. ABSENT: NONE. OLD BUSINESS 12. Amendment to Lease Agreement with Hakone Foundation Recommended action: Approve amendment to lease agreement with Hakone Foundation providing for matching funds of $250,000 towards the cost of design, engineering, and environmental review of the Hakone Gardens Master Plan and retreat center and tea room with excess funds available for construction. City Attorney Richard Taylor presented the staff report. Mayor Lo invited public comment on the item. The following people requested to speak: Peggy Lynne Dorothy Marian Valerie Richardson No one else spoke. Con 17 PAGE /MILLER MOVED TO APPROVE AMENDMENT TO LEASE AGREEMENT WITH HAKONE FOUNDATION PROVIDING FOR MATCHING FUNDS OF $250,000 TOWARDS THE COST OF DESIGN, ENGINEERING, AND ENVIRONMENTAL REVIEW OF THE HAKONE GARDENS MASTER PLAN AND RETREAT CENTER AND TEA ROOM WITH EXCESS FUNDS AVAILABLE FOR CONSTRUCTION. Council Member Page requested an amendment to the motion to request that staff work with the Hakone Board of Directors to develop noise mitigation measures with input from park neighbors. Vice Mayor Miller accepted the amendment. PAGE /MILLER MOVED TO APPROVE AMENDMENT TO LEASE AGREEMENT WITH HAKONE FOUNDATION PROVIDING FOR MATCHING FUNDS OF $250,000 TOWARDS THE COST OF DESIGN, ENGINEERING, AND ENVIRONMENTAL REVIEW OF THE HAKONE GARDENS MASTER PLAN AND RETREAT CENTER AND TEA ROOM WITH EXCESS FUNDS AVAILABLE FOR CONSTRUCTION; AND DIRECT STAFF TO WORK WITH THE HAKONE FOUNDATION BOARD OF DIRECTORS AND PARK NEIGHBORS TO MITIGATE NOISE. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 13. Civic Theater / Council Chambers Five Year Improvement Plan Recommended action: Accept report and provide direction to staff for a five -year improvement plan for the Saratoga Civic Theater / Council Chambers. Recreation and Facilities Director Michael Taylor presented the staff report. Mayor Lo invited public comment on the item. The following person spoke: John Wegner, South Bay Musical Theater Board Member No one else requested to speak. CAPPELLO /PAGE MOVED TO NOMINATE LARGER IMPROVEMENT PROJECTS, INCLUDING BATHROOM IMPROVEMENTS, RELOCATION OF THE CONTROL BOOTH, AND MODIFICATIONS TO THE STAGE OR SEATING AREA TO ACCOMMODATE AN ORCHESTRA PIT, FOR THE CAPITAL IMPROVEMENT PLAN; AND INCLUDE SMALLER IMPROVEMENTS, SUCH AS THE PROJECTOR SCREEN IMPROVEMENTS AND METAL OVERHANG, IN THE ANNUAL MAINTENANCE IMPROVEMENTS. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 7 im 14. Resolution Adopting Council Agency and Ad Hoc Committee Appointments Recommended action: Approve resolution adopting 2014 Council agency and ad hoc committee appointments. City Clerk Crystal Bothelio presented the staff report. Mayor Lo invited public comment on the item. No one requested to speak. RESOLUTION NO. 13 -087 PAGE /CAPPELLO MOVED TO APPROVE RESOLUTION ADOPTING 2014 COUNCIL AGENCY AND AD HOC COMMITTEE APPOINTMENTS. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. NEW BUSINESS 15. Authorization to purchase John Deere Utility Tractor and Verticutter Recommended action: Authorize the purchase of a John Deere Utility Tractor and Verticutter from Turf & Industrial Equipment of Santa Clara in the amount of $70,682.06. Public Works Director John Cherbone presented the staff report. Mayor Lo invited public comment on the item. No one requested to speak. PAGE /CAPPELLO MOVED TO AUTHORIZE THE PURCHASE OF A JOHN DEERE UTILITY TRACTOR AND VERTICUTTER FROM TURF & INDUSTRIAL EQUIPMENT OF SANTA CLARA IN THE AMOUNT OF $70,682.06. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 16. Commission Qualifications and Expiring Terms Recommended action: Accept the list of Commission qualifications and terms expiring in the 2014 calendar year. City Clerk Crystal Bothelio presented the staff report. Mayor Lo invited public comment on the item. No one requested to speak. PAGE /CAPPELLO MOVED TO ACCEPT THE LIST OF COMMISSION QUALIFICATIONS AND TERMS EXPIRING IN THE 2014 CALENDAR YEAR. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 8 19 ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Emily Lo Library Joint Powers Authority — the County Library is conducting a recruitment for the Saratoga Community Librarian. City Clerk Crystal Bothelio will be part of the interview panel for the recruitment. Council input on the desired qualifications, experience, or traits for the Community Librarian position should be referred to the City Clerk. Vice Mayor Howard Miller Vice Mayor Miller stated that he had nothing to report. Council Member Manny Cappello Chamber of Commerce — a report on the Tree Lighting and Wine Stroll was given at the last meeting. The wine stroll was very well attended and had more participants than expected. Some of the participating businesses also reported that they had very high sales as a result of the event. The cooperative ad between the Chamber and City promoting local business was also printed in the Saratoga News on November 26. The Chamber expected 8 businesses to participate in the ad and a total of 16 businesses ended up participating. The Chamber is pleased with the response to the cooperative ad. Additionally, vendor participation in the Wednesday farmers market has declined due to damage to crops caused by recent cold weather. Council Member Chuck Page Association of Bay Area Governments — the fall meeting was canceled. Santa Clara County Cities Association — the Cities Association annual holiday party was held in December. Santa Clara County Expressway Plan 2040 Policy Advisory Board — the Board is expected to meet once more in 2015. West Valley Sanitation District — at the last meeting, there was discussion of the Sanitation District's work on Quito Road and resulting road closures. The Sanitation District is working to make it easier for drivers to find alternate routes. Council Member Jill Hunter Historical Foundation — the Foundation is preparing for its meeting with the City Council in January. During the last meeting, the group also discussed the Tree Lighting and Wine Stroll. The Museum had a good turnout for the event. KSAR Community Access TV Board — during the last meeting, the Board discussed ways to increase membership. Additionally, the Board is making improvements to Saratoga Highlights and developing new programming ideas. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT None I 20 ADJOURNMENT CAPPELLO /PAGE MOVED TO ADJOURN THE MEETING AT 9:42 P.M. MOTION PASSED. AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Minutes respectfully submitted: Crystal Bothelio, City Clerk 10 21 SARATOGA CITY COUNCIL MEETING DATE: January 15, 2014 AGENDA ITEM: DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson PREPARED BY: Gina Scott DEPT. DIRECTOR: Mary Furey Accounting Technician SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: 12/18/2013 Period 6 1/7/2014 Period 7 REPORT SUMMARY: Attached are Check Registers for: Type of Checks Date Starting Check # Ending Check # Total Checks Amount Checks Released Prior Check Register Date Ending Check # Accounts Payable 12/18/13 124454 124566 113 548,261.85 12/18/13 12/10/13 124453 Accounts Payable 1/7/14 124567 124592 26 73,765.10 01/07/14 12/18/13 124566 Accounts Payable checks issued for $20,000 or greater: Date Check # Issued to Fund Dept. Purpose Amount 12/18/203 124514 JSCC Office of the Sheriff General PS Law Enforcement 352,085.33 01/07/14 124576 1 Comp Shared Risk Pool Quarterly Shared Risk Pool General Worker's Comp Ins. 46,690.90 Accounts Payable checks voided during this time period: AP Date Check # Issued to Reason Status Amount 06/04/13 122948 Albert L. Jr. & Mary J. Fenn Original Check Lost Reissue check 125.00 05/21/13 122823 Arndt Byron C Trustee & Et Al Lost or Destroyed ]Void Reissue check 125.00 11/19/13 124332 Trillium Unable to locate Payee 1,360.00 22 Cash reductions by fund: Period 6 Period 7 Fund # Fund Description 12/18/13 01/07/14 Total 111 General Fund 475,270.85 15,276.90 490,547.75 231 Village Lighting 2,449.61 2,449.61 232 Azule Lighting 244.82 244.82 233 Sarahills Lighting 256.60 256.60 241 Arroyo de Saratoga Landscape 1,625.33 1,625.33 242 Bonnet Way Landscape 998.90 998.90 243 Carnelian Glen 68.00 68.00 244 Cunningham/Glasgow Landscape 307.95 307.95 245 Fredericksburg Landscape 140.39 140.39 246 Greenbriar Landscape 659.64 659.64 247 Kerwin Ranch Landscape 270.00 270.00 248 Leutar Court Landscape 355.03 355.03 249 Manor Drive Landscape 130.00 130.00 251 McCartysville Landscape 554.75 19.77 574.52 252 Prides Crossing Landscape 633.94 23.90 657.84 253 Saratoga Legends Landscape 165.00 165.00 254 Sunland Park Landscape 260.00 260.00 255 Tricia Woods Landscape 84.21 9.86 94.07 271 Beauchamps Landscape 68.00 47.69 115.69 272 Bellgrove Landscape 5,179.53 438.11 1 5,617.64 273 Gateway Landscape 504.63 57.31 561.94 274 Horseshoe Landscape /Lighting 1,247.25 9.88 1,257.13 275 Quito Lighting 263.81 807.05 1,070.86 276 Tollgate LLD 80.00 31.18 111.18 277 Village Commercial Landscape 16.30 16.30 278 Brookglen L &L 50.00 50.00 311 Library GO Bond Debt Service - 411 CIP Street Projects 11,314.64 11,314.64 412 CIP Park & Trail Projects 18,107.34 18,107.34 413 CIP Facility Projects 3,841.90 3,841.90 414 CIP Admin Projects - 421 Tree Fund - 431 Grant Fund - CIP Streets 827.51 827.51 432 Grant Fund - Parks & Trails - 433 Grant Fund - Facilities - 434 Grant Fund - Admin Projects - 481 Gas Tax Fund - 611 Liability/Risk Mgt 250.00 250.00 612 Workers' Comp 270.80 46,690.90 46,961.70 621 Office Support 688.62 688.62 622 IT Services 8,063.29 82.00 8,145.29 623 Vehicle & Equipment Maint 6,949.63 12.80 6,962.43 624 Building Maintenance 8,496.32 6,601.80 15,098.12 631 Vehicle & Equipment Replacement 612.08 1 1. 612.08 632 IT Equipment Replacement 611.13 611.13 TOTAL 548,261.85 73,765.10 - 622,026.95 FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format 23 SUNGARD PUBLIC SECTOR DATE: 12/18/2013 CITY OF SARATOGA TIME: 14:23:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20131218 00:00:00.000' ACCOUNTING PERIOD: 6/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 124454 12/18/13 234 11111 124454 12/18/13 234 11111 124454 12/18/13 234 11111 124454 12/18/13 234 11111 124454 12/18/13 234 11111 124454 12/18/13 234 11111 124454 12/18/13 234 11111 124454 12/18/13 234 11111 124454 12/18/13 234 TOTAL CHECK 0.00 16.00 11111 124455 12/18/13 546 11111 124456 12/18/13 1186 11111 124457 12/18/13 659 11111 124458 12/18/13 500 11111 124459 12/18/13 500 11111 124460 12/18/13 1171 11111 124460 12/18/13 1171 TOTAL CHECK AGNES DEWEY 111 11111 124461 12/18/13 197 11111 124462 12/18/13 1187 11111 124463 12/18/13 1192 11111 124464 12/18/13 287 11111 124465 12/18/13 1157 11111 124466 12/18/13 176 11111 124466 12/18/13 176 11111 124466 12/18/13 176 11111 124466 12/18/13 176 11111 124466 12/18/13 176 11111 124466 12/18/13 176 11111 124466 12/18/13 176 TOTAL CHECK DEC KEVIN MORAN PARK 0.00 11111 124467 12/18/13 179 11111 124468 12/18/13 517 11111 124469 12/18/13 229 11111 124469 12/18/13 229 TOTAL CHECK DECGREENBRIAR SEAGULL 0.00 PAGE NUMBER: 1 ACCTPA21 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT • T & T 1115301 PHONES LINES & PARKS 0.00 16.52 • T & T 1115301 CONGRESS SPRINGS PRK 0.00 31.74 • T & T 1117102 EMERGENCY LN VM 0.00 63.29 • T & T 6246202 BOOK -GO -ROUND ALARM 0.00 30.70 • T & T 1117102 EMERGENCY LN CM OFC 0.00 16.00 • T & T 6246202 POSTAGE MACH COPY RM 0.00 14.74 • T & T 1117102 AM 16 RADIO SARA LINE 0.00 16.00 • T & T 6246202 NORTH CAMPUS 0.00 14.74 • T & T 1115301 GATEWAY IRR CONTROL 0.00 15.69 0.00 219.42 ABAG POWER PURCHASING PO 6246202 GAS SERVICE 0.00 925.81 ADVANCED FUEL SERVICES, 6235202 NOV FUEL TESTING 0.00 200.00 ADVANTAGE OFFICE SOLUTIO 6246202 FACILITIES SUPPLIES 0.00 97.88 AGNES DEWEY 111 ARB10 -0044 0.00 2,020.00 ALBERT L JR & MARY J FEN 1114101 RPLC CHK 122948 0.00 125.00 ALLY 6315203 CHEV VOLT END 7302 0.00 306.04 ALLY 6315203 CHEV VOLT END 7314 0.00 306.04 0.00 612.08 ARROWHEAD MOUNTAIN SPRIN 6246202 WATER SERVICE 0.00 114.15 ASSOCIATED SERVICES COMP 1118101 COFFEE SUPPLIES 0.00 80.96 BAKER'S LOCK AND KEY SER 1115301 COMBO PADLOCKS 0.00 126.64 BAY AREA AIR QUALITY MAN 6235202 FILING PERMIT FEES 0.00 176.00 BAY SHORE LYRIC OPERA CO 1115301 REIMB FOR BANNER 0.00 30.00 CIENEGA LANDSCAPING 1115301 DEC KEVIN MORAN PARK 0.00 275.00 CIENEGA LANDSCAPING 1115301 DEC CONGRESS SPRINGS 0.00 400.00 CIENEGA LANDSCAPING 2785302 DEC BROOKGLEN 0.00 50.00 CIENEGA LANDSCAPING 2465302 DEC GREENBRIAR AZULE 0.00 135.00 CIENEGA LANDSCAPING 2465302 DECGREENBRIAR SEAGULL 0.00 95.00 CIENEGA LANDSCAPING 2755302 DEC QUITO LLA 0.00 75.00 CIENEGA LANDSCAPING 1115301 DEC AZULE PARK 0.00 395.00 0.00 1,425.00 CIM AIR, INC 6246202 HVAC REPAIRS 0.00 240.00 CITY OF SAN JOSE 1117101 DEC ANIMAL SERVICES 0.00 15,013.70 COAST OIL COMPANY LLC 6235202 UNLEADED FUEL 0.00 1,922.37 COAST OIL COMPANY LLC 6235202 UNLEADED FUEL 0.00 1,681.44 0.00 3,603.81 24 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 12/18/2013 CITY OF SARATOGA ACCTPA21 TIME: 14:23:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20131218 00:00:00.000' ACCOUNTING PERIOD: 6/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 124470 12/18/13 494 11111 124471 12/18/13 1023 11111 124472 12/18/13 265 11111 124472 12/18/13 265 TOTAL CHECK 0.00 QUITO ROAD 11111 124473 12/18/13 284 11111 124474 12/18/13 500 11111 124475 12/18/13 206 11111 124475 12/18/13 206 11111 124475 12/18/13 206 11111 124475 12/18/13 206 TOTAL CHECK 11111 124476 12/18/13 500 11111 124477 12/18/13 552 11111 124478 12/18/13 378 11111 124479 12/18/13 390 11111 124480 12/18/13 500 11111 124481 12/18/13 419 11111 124482 12/18/13 421 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT COMCAST 6223201 CONTRACT SWEEPING SERVIC 1115103 COWLES, PAT 6128501 COWLES, PAT 1113301 CSMFO 1113101 DAVID AND RITA BENTON 111 DAVID J. POWERS & ASSOC 4119152 -002 DAVID J. POWERS & ASSOC 4319152 -002 DAVID J. POWERS & ASSOC 4119152 -002 DAVID J. POWERS & ASSOC 4319152 -002 DEBBIE AND BRADLEY BUSSE 111 DEPARTMENT OF JUSTICE 1113301 EKIM PAINTING - NORTH, I 4119111 -001 ELECTRICAL DISTRIBUTORS 2415302 ELIZABETH AND PAUL SHAPI 111 EVENT SERVICES 1115301 EWING IRRIGATION 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 4119111 -001 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 2435302 GACHINA LANDSCAPE MANAGE 2445302 GACHINA LANDSCAPE MANAGE 2455302 GACHINA LANDSCAPE MANAGE 2735302 GACHINA LANDSCAPE MANAGE 2475302 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 2525302 GACHINA LANDSCAPE MANAGE 2555302 GACHINA LANDSCAPE MANAGE 2715302 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 99 - - - -- DESCRIPTION - - - - -- SALES TAX MNTHLY SVC 12/20 -1/19 0.00 NOV STREET SWEEP 0.00 LUNCH &LEARN - WELLNESS 0.00 HOLIDAY EVENT 0.00 0.00 CSMFO CONF - MCFARLANE 0.00 ARB09 -0058 0.00 QUITO ROAD BRIDGES 0.00 QUITO ROAD BRIDGES 0.00 QUITO ROAD BRIDGES - E 0.00 QUITO ROAD BRIDGES - E 0.00 ARB09 -0032 NOV FINGERPRINT FEES 4TH ST BRIDGE REPAINT PG &E METER ENCLOSURE ARB12 -0019 PROSPECT PORTA POTTY IRRIGATION SUPPLIES GATEWAY ANNUAL COLOR ANNUAL COLOR BLANEY LANDSCAPE UPGRADE ANNUAL COLOR FRUITVAL ALOHA DEC MAINTENANCE DEC MEDIANS DEC LIBRARY DEC CARNELIAN GLEN DEC CUNNINGHAM /GLAS DEC FREDRICKSBURG DEC GATEWAY DEC KERWIN DEC DWNTWN NEWSPAPER DEC PRIDES CROSSING DEC TRICIA WOODS DEC BEAUCHAMPS LLA DEC AUSTIN MAIN DEC GARDINER PARK MNT DEC PARKING DIST MNTC DEC BLANEY MNTC 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 90.71 13,239.50 220.80 7.58 228.38 350.00 2,080.00 131.29 525.17 75.59 302.34 1,034.39 210.00 96.00 1,500.00 1,394.04 1,660.00 304.50 59.35 840.00 840.00 1,633.22 600.00 390.00 3,587.00 464.00 68.00 135.00 102.00 102.00 270.00 68.00 405.00 34.00 68.00 167.00 144.00 270.00 196.00 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 12/18/2013 CITY OF SARATOGA ACCTPA21 TIME: 14:23:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20131218 00:00:00.000' ACCOUNTING PERIOD: 6/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 11111 124484 12/18/13 454 TOTAL CHECK 11111 124485 12/18/13 455 11111 124486 12/18/13 742 11111 124486 12/18/13 742 TOTAL CHECK 11111 124487 12/18/13 463 11111 124487 12/18/13 463 11111 124487 12/18/13 463 11111 124487 12/18/13 463 TOTAL CHECK 11111 124488 12/18/13 671 11111 124488 12/18/13 671 TOTAL CHECK 11111 124489 12/18/13 488 11111 124489 12/18/13 488 TOTAL CHECK 11111 124490 12/18/13 19 11111 124491 12/18/13 956 11111 124492 12/18/13 525 11111 124492 12/18/13 525 TOTAL CHECK 11111 124493 12/18/13 326 11111 124494 12/18/13 199 11111 124495 12/18/13 118 11111 124495 12/18/13 118 11111 124495 12/18/13 118 11111 124495 12/18/13 118 11111 124495 12/18/13 118 TOTAL CHECK 11111 124496 12/18/13 100 11111 124497 12/18/13 500 VENDOR - - -- --- - - - - -- BUDGET UNIT GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 2765302 GACHINA LANDSCAPE MANAGE 2485302 GACHINA LANDSCAPE MANAGE 2415302 GARDENLAND POWER EQUIPME 1115301 GIULIANI & KULL, INC 111 GIULIANI & KULL, INC 111 GRAINGER 6246202 GRAINGER 6246202 GRAINGER 6246202 GRAINGER 6246202 GUERRA CONSTRUCTION GROU 4119111 -001 GUERRA CONSTRUCTION GROU 411 HOME DEPOT CREDIT SERVIC 1115201 HOME DEPOT CREDIT SERVIC 1115301 IAN GEDDES TREE CARE, IN 1115301 INDEPENDENT STATIONERS 1116101 JAMELLO, NANCY 1116101 JAMELLO, NANCY 1116101 JANIS JEFFERS /PONY EXPRE 1115201 JENSEN, PAUL 1115101 JUST FOR KICKS 1116101 JUST FOR KICKS 1116101 JUST FOR KICKS 1116101 JUST FOR KICKS 1116101 JUST FOR KICKS 1116101 KSAR 6118401 LAKSHMI SUBRAMANIAN 111 26 DESCRIPTION DEC BEAUCHAMPS MNTC PARKS REPAIRS IRR RPR AT BURGANDY DEC DOWNTOWN DEC TOLLGATE DEC LEUTAR CT DEC ARROYO DE SARA CULTIVATOR- TILLER ENG SRVCS LLA -12 -0002 ENG SRVCS SUB13 -0002 FACILITIES SUPPLIES FACILITIES SUPPLIES FACILITIES SUPPLIES FACILITIES SUPPLIES MCFARLAND STRIPE RETENTION REL PO #70 STREETS SUPPLIES PARKS SUPPLIES CLEAN LIVE OAKS WHH OFFICE SUPPLIES INSTRUCTOR -YOGA INSTRUCTOR -YOGA CAPS FOR STREETS SURVEY WORK NOVEMBER INSTRUCTOR - SOCCER INSTRUCTOR - SOCCER INSTRUCTOR - SOCCER INSTRUCTOR- SOCCER INSTRUCTOR - SOCCER VIDEO CODE RED TRNING REFUND FACILITY SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 188.00 173.18 111.54 126.00 80.00 75.00 68.00 11,204.94 389.39 120.00 240.00 360.00 107.79 300.73 56.44 72.21 537.17 1,800.00 2,214.40 4,014.40 39.87 756.71 796.58 2,390.00 132.69 432.00 336.00 768.00 302.10 1,200.00 94.50 31.50 63.00 346.50 220.50 756.00 250.00 300.00 SUNGARD PUBLIC SECTOR PAGE NUMBER: 4 DATE: 12/18/2013 CITY OF SARATOGA ACCTPA21 TIME: 14:23:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20131218 00:00:00.000' ACCOUNTING PERIOD: 6/14 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT LEAGUE OF CALIFORNIA CIT 1111101 LEAH NOVAKOVICH 111 ----- DESCRIPTION - - -- MEMBERSHIP DUES 2014 REFUND FACILITY LORAL LANDSCAPING, INC FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 124498 12/18/13 178 11111 124499 12/18/13 500 11111 124500 12/18/13 221 11111 124500 12/18/13 221 11111 124500 12/18/13 221 11111 124500 12/18/13 221 11111 124500 12/18/13 221 11111 124500 12/18/13 221 TOTAL CHECK GE009 -0011 0.00 11111 124501 12/18/13 500 11111 124502 12/18/13 506 11111 124502 12/18/13 506 TOTAL CHECK 178.20 0.00 11111 124503 12/18/13 996 11111 124504 12/18/13 1191 11111 124505 12/18/13 500 11111 124506 12/18/13 500 11111 124506 12/18/13 500 TOTAL CHECK 11111 124507 12/18/13 50 11111 124508 12/18/13 678 11111 124509 12/18/13 83 11111 124509 12/18/13 83 11111 124509 12/18/13 83 11111 124509 12/18/13 83 11111 124509 12/18/13 83 11111 124509 12/18/13 83 11111 124509 12/18/13 83 11111 124509 12/18/13 83 TOTAL CHECK 11111 124510 12/18/13 89 11111 124510 12/18/13 89 TOTAL CHECK 11111 124511 12/18/13 1062 11111 124512 12/18/13 131 11111 124513 12/18/13 135 11111 124513 12/18/13 135 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT LEAGUE OF CALIFORNIA CIT 1111101 LEAH NOVAKOVICH 111 ----- DESCRIPTION - - -- MEMBERSHIP DUES 2014 REFUND FACILITY LORAL LANDSCAPING, INC 2745302 HORSESHOE LANDSCAPE LORAL LANDSCAPING, INC 2515302 DEC MCCARTYSVILLE LORAL LANDSCAPING, INC 2545302 DEC SUNLAND PARK LORAL LANDSCAPING, INC 2495302 DEC MANOR DR LORAL LANDSCAPING, INC 2725302 DEC BELLGROVE LORAL LANDSCAPING, INC 2745302 DEC HORSESHOE MARY FUREY 1113301 REIMB- EMPLOYEE AWARD MCCORMICK, CYNTHIA 1114101 PARKING MCCORMICK, CYNTHIA 1114101 MILEAGE FOR CONF MEGAPATH 6223201 ISP SRVC 12/16 -1 /15 MGT OF AMERICA, INC. 1113101 PROFESSIONAL SRVCS MICHAEL AND MARY FOX 111 ARB11 -0011 MONTY AND JENNI SMITH 111 ARB09 -0026 MONTY AND JENNI SMITH 111 GE009 -0011 MOORE, KAREN 1116101 MUNICIPAL CODE CORPORATI 1112201 MUSICAL ME, INC 1116101 MUSICAL ME, INC 1116101 MUSICAL ME, INC 1116101 MUSICAL ME, INC 1116101 MUSICAL ME, INC 1116101 MUSICAL ME, INC 1116101 MUSICAL ME, INC 1116101 MUSICAL ME, INC 1116101 RENEE RAMSEY /MY FIRST AR 1116101 RENEE RAMSEY /MY FIRST AR 1116101 NI GOVERNMENT SERVICES, 1117102 NORMAN PAUL PRINT CTR 2755302 NORTH BAY BLDG MAINTENAN 6246202 NORTH BAY BLDG MAINTENAN 6246202 OAFA INSTRUCTOR - COOKING SUPPLEMENT PAGES INSTRUCTOR -MUSIC INSTRUCTOR -MUSIC INSTRUCTOR -MUSIC INSTRUCTOR -MUSIC INSTRUCTOR -MUSIC INSTRUCTOR -MUSIC INSTRUCTOR -MUSIC INSTRUCTOR -MUSIC INSTRUCTOR -ART INSTRUCTOR -ART AIR TIME 11/13 EL QUITO POSTCARDS JANITORIAL SERVICES JANITORIAL SERVICES SALES TAX AMOUNT 0.00 12,909.60 0.00 300.00 0.00 1,112.25 0.00 250.00 0.00 260.00 0.00 130.00 0.00 1,710.00 0.00 135.00 0.00 3,597.25 0.00 94.69 0.00 26.00 0.00 117.97 0.00 143.97 0.00 739.96 0.00 900.00 0.00 1,990.00 0.00 1,510.00 0.00 317.19 0.00 1,827.19 0.00 88.00 0.00 3,003.51 0.00 340.20 0.00 283.50 0.00 135.45 0.00 308.70 0.00 189.00 0.00 189.00 0.00 56.70 0.00 126.00 0.00 1,628.55 0.00 178.20 0.00 59.40 0.00 237.60 0.00 75.88 0.00 126.45 0.00 190.00 0.00 361.00 SUNGARD PUBLIC SECTOR PAGE NUMBER: 5 DATE: 12/18/2013 CITY OF SARATOGA ACCTPA21 TIME: 14:23:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20131218 00:00:00.000' ACCOUNTING PERIOD: 6/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT 11111 124513 12/18/13 135 11111 124513 12/18/13 135 11111 124513 12/18/13 135 TOTAL CHECK 0.00 74.89 11111 124514 12/18/13 1 11111 124515 12/18/13 156 11111 124516 12/18/13 60 11111 124517 12/18/13 540 11111 124518 12/18/13 918 11111 124519 12/18/13 1087 11111 124520 12/18/13 610 11111 124521 12/18/13 1092 11111 124522 12/18/13 278 11111 124523 12/18/13 908 11111 124524 12/18/13 388 11111 124525 12/18/13 393 11111 124526 12/18/13 500 11111 124527 12/18/13 87 11111 124527 12/18/13 87 11111 124527 12/18/13 87 11111 124527 12/18/13 87 11111 124527 12/18/13 87 11111 124527 12/18/13 87 11111 124527 12/18/13 87 11111 124527 12/18/13 87 11111 124527 12/18/13 87 11111 124527 12/18/13 87 11111 124527 12/18/13 87 11111 124527 12/18/13 87 11111 124527 12/18/13 87 11111 124527 12/18/13 87 TOTAL CHECK 11111 124528 12/18/13 500 11111 124529 12/18/13 729 11111 124529 12/18/13 729 11111 124529 12/18/13 729 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT NORTH BAY BLDG MAINTENAN 6246202 NORTH BAY BLDG MAINTENAN 6246202 NORTH BAY BLDG MAINTENAN 6246202 OFF OF SHERIFF - FISCAL SV 1117101 OKIN,YELENA 1116101 ONTRAC 1112101 ORCHARD SUPPLY 6246202 O'REILLY AUTO PARTS 6235202 OSCAR URVIZO TELLEZ/OSCA 1115201 PACIFIC DISPLAY, INC 4119111 -001 PALACE ART & OFFICE SUPP 1112101 PETROTEK 6235202 PRO DOOR & GLASS 6246202 RATRA, RICK 6235202 REED & GRAHAM, INC 4119111 -001 SAMIR MITRA 111 SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY SAN JOSE WATER COMPANY 1115301 2455302 2465302 2515302 2555302 2415302 2485302 2425302 2525302 2725302 2445302 2735302 2755302 1115301 SARAH OKUNO 1118302 TERESA PHILLIPS 1116101 TERESA PHILLIPS 1116101 TERESA PHILLIPS 1116101 z ----- DESCRIPTION - -- JANITORIAL SERVICES JANITORIAL SERVICES JANITORIAL SERVICES LAW ENFORCEMENT 12/13 INSTRUCTOR - BEADING DELIVERY CHARGES FACILITIES SUPPLIES EQUIP SUPPLIES REMOVE LARGE OAK TREE PEDESTRIAN LIGHTING OFFICE SUPPLIES INSTALL NEW PUMP ROOF LADDER SR CTR PROPANE FOR FORKLIFT STREETS SUPPLIES ARB10 -0002 MEDIANS /PARKWAYS FREDERICKSBURG GREENBRIAR MCCARTYSVILLE TRICIA WOODS 22.50 ARROYO DE SARA LEUTAR CT BONNET WAY PRIDES CROSSING BELLGROVE CUNNINGHAM /GLAS 77.50 GATEWAY PROJECT EL QUITO LNDSCP /LIGHT PARKS /OPEN SPACE JULY 4TH EVENT GRANT INSTRUCTOR -DANCE INSTRUCTOR -DANCE INSTRUCTOR -DANCE SALES TAX AMOUNT 0.00 627.00 0.00 361.00 0.00 380.00 0.00 1,919.00 0.00 352,085.33 0.00 14.50 0.00 6.41 0.00 74.89 0.00 32.63 0.00 3,200.00 0.00 810.00 0.00 113.09 0.00 1,063.19 0.00 3,002.24 0.00 33.50 0.00 293.30 0.00 1,390.00 0.00 837.10 0.00 38.39 0.00 429.64 0.00 304.75 0.00 50.21 0.00 163.29 0.00 280.03 0.00 913.90 0.00 228.94 0.00 3,469.53 0.00 172.95 0.00 402.63 0.00 62.36 0.00 223.59 0.00 7,577.31 0.00 1,190.00 0.00 575.46 0.00 767.28 0.00 767.28 SUNGARD PUBLIC SECTOR PAGE NUMBER: 6 DATE: 12/18/2013 CITY OF SARATOGA ACCTPA21 TIME: 14:23:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20131218 00:00:00.000' ACCOUNTING PERIOD: 6/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT 11111 124529 12/18/13 729 11111 124529 12/18/13 729 11111 124529 12/18/13 729 11111 124529 12/18/13 729 11111 124529 12/18/13 729 11111 124529 12/18/13 729 11111 124529 12/18/13 729 11111 124529 12/18/13 729 11111 124529 12/18/13 729 11111 124529 12/18/13 729 TOTAL CHECK 0.00 TERESA 11111 124530 12/18/13 505 11111 124531 12/18/13 136 11111 124532 12/18/13 147 11111 124532 12/18/13 147 TOTAL CHECK VEH #05 SHIMODA 11111 124533 12/18/13 160 11111 124534 12/18/13 162 11111 124534 12/18/13 162 11111 124534 12/18/13 162 11111 124534 12/18/13 162 11111 124534 12/18/13 162 11111 124534 12/18/13 162 11111 124534 12/18/13 162 11111 124534 12/18/13 162 11111 124534 12/18/13 162 11111 124534 12/18/13 162 TOTAL CHECK 11111 124535 12/18/13 236 11111 124535 12/18/13 236 11111 124535 12/18/13 236 11111 124535 12/18/13 236 11111 124535 12/18/13 236 11111 124535 12/18/13 236 TOTAL CHECK 11111 124536 12/18/13 884 11111 124537 12/18/13 826 11111 124538 12/18/13 256 11111 124538 12/18/13 256 11111 124538 12/18/13 256 11111 124538 12/18/13 256 TOTAL CHECK - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT ----- DESCRIPTION - -- TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE ELECTRICAL TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE SOLECTRIC TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE 1115301 TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE 0.00 TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE 185.00 TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE 0.00 TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE 819.00 TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE 0.00 TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE 45.24 TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE 0.00 SC FIRE DEPARTMENT 1116101 INSTRUCTOR -FIRE DEP SCOTTY'S AUTOMOTIVE 6235202 MAINTENANCE VEH #05 SHIMODA MICHIKO 1116101 INSTRUCTOR - IKEBANA SHIMODA MICHIKO 1116101 INSTRUCTOR - IKEBANA SIERRA PACIFIC TURF SUPP 1115301 SILICON VALLEY COMM NEWS 1118302 SILICON VALLEY COMM NEWS 1118302 SILICON VALLEY COMM NEWS 1114101 SILICON VALLEY COMM NEWS 1112201 SILICON VALLEY COMM NEWS 1112201 SILICON VALLEY COMM NEWS 1112201 SILICON VALLEY COMM NEWS 1112201 SILICON VALLEY COMM NEWS 1112201 SILICON VALLEY COMM NEWS 1112201 SILICON VALLEY COMM NEWS 1112201 SOLECTRIC ELECTRICAL 4139322 -001 SOLECTRIC ELECTRICAL 4139322 -001 SOLECTRIC ELECTRICAL 1115301 SOLECTRIC ELECTRICAL 1115301 SOLECTRIC ELECTRICAL 4139322 -001 SOLECTRIC ELECTRICAL 1115301 STAPLES CONTRACT & COMME 1112101 STEFAN BAUMANN 1116101 STEVENS CREEK QUARRY INC 4119111 -001 STEVENS CREEK QUARRY INC 4119111 -001 STEVENS CREEK QUARRY INC 4119111 -001 STEVENS CREEK QUARRY INC 4119111 -001 29 PARKS SUPPLIES LL0005013497 LL0005013509 LL0005033673 LL0005014089 LL0005014107 LL0005014119 LL0005023301 LL0005035118 LL0005035144 LL0005035148 DIMMER OUTLET DIMMER OUTLET- THEATER TREE CIRCUIT @ BLANEY REWIRE SIGN LIGHTS ELECTRICAL REPAIRS EMERG GENERATOR OFFICE SUPPLIES INSTRUCTOR- PAINTING STREETS SUPPLIES VALLEY VISTA LANE STREETS SUPPLIES STREETS SUPPLIES SALES TAX AMOUNT 0.00 238.05 0.00 383.64 0.00 191.82 0.00 95.91 0.00 383.64 0.00 479.55 0.00 258.75 0.00 517.50 0.00 222.53 0.00 69.00 0.00 4,950.41 0.00 105.00 0.00 69.19 0.00 185.00 0.00 296.00 0.00 481.00 0.00 473.07 0.00 427.50 0.00 819.00 0.00 182.88 0.00 87.09 0.00 101.97 0.00 97.32 0.00 45.24 0.00 56.40 0.00 46.17 0.00 53.61 0.00 1,917.18 0.00 836.40 0.00 2,483.00 0.00 332.50 0.00 971.42 0.00 522.50 0.00 760.00 0.00 5,905.82 0.00 176.88 0.00 1,458.70 0.00 236.37 0.00 126.02 0.00 174.80 0.00 232.38 0.00 769.57 SUNGARD PUBLIC SECTOR PAGE NUMBER: 7 DATE: 12/18/2013 CITY OF SARATOGA ACCTPA21 TIME: 14:23:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20131218 00:00:00.000' ACCOUNTING PERIOD: 6/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - -- 11111 124539 12/18/13 500 11111 124540 12/18/13 266 11111 124540 12/18/13 266 TOTAL CHECK 11111 124541 12/18/13 938 11111 124542 12/18/13 277 11111 124543 12/18/13 1190 11111 124544 12/18/13 313 11111 124545 12/18/13 1086 11111 124546 12/18/13 1143 11111 124547 12/18/13 500 11111 124548 12/18/13 500 11111 124549 12/18/13 336 11111 124550 12/18/13 377 11111 124551 12/18/13 976 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 11111 124557 12/18/13 391 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT STOLZMAN PHILIP J AND YA 111 SUNGARD PUBLIC SECTOR IN 6223201 SUNGARD PUBLIC SECTOR IN 6223201 T. BENNETT GRAPHICS 6246202 T.A.K.'S EQUIPMENT SALES 6235202 THE ED JONES CO., INC. 1114201 THE MERCURY NEWS 1112201 THE PIN CENTER 1111101 THE PLANNING CENTER 4129281 -002 THOMAS HUANG 111 TINA GILLUM 111 TLC ADMINISTRATORS 1113301 UNITED SITE SERVICES 4129211 -004 URBAN TREE MANAGEMENT IN 1115301 US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD 1112101 1113301 6246202 6246202 1115301 6223201 6223201 6223201 6223201 6223201 6223201 1114101 6223201 6223201 6323202 1115101 6223201 6223201 1115101 6223201 6223201 6246202 1116101 1116101 30 ----- DESCRIPTION - -- ARB08 -0012 JAN ASP SERVICE JAN HTE ASP SERVICE FACILITIES SUPPLIES ANNUAL MOWER SRVC BADGE FOR BLD INSPECT LL0005035176 CITY KEY EMBLEM QUARRY PARK MASTER PLA ARB11 -0050 REFUND FACILITY TLC ADMIN FEES 12/13 QUITO PARK RESTROOM APPLY COMPOST - BLANEY OFFICE SUPPLIES HOLIDAY EVENT OFFICE SUPPLIES FACILITIES SUPPLIES OFFICE SUPPLIES I.T. SUPPLIES I.T. SUPPLIES PHONE CHARGING DOCK VIDEO ADAPTER CABLES MOZYPRO BACKUPS ERGONOMIC MOUSE EXTERNAL FLASH DRIVES EXTERNAL FLASH DRIVES LAPTOP /EXPANSION HDD DIGITAL MEASURE WHEEL CONFERENCE TRAVEL CONFERENCE TRAVEL DIGITAL SMART TOOL LAPTOP CARRY CASE WINDOWS 7 OEM BROCHURE RACK PLUG N PAY PLUG N PAY SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 2,050.00 5,390.00 409.00 5,799.00 165.69 698.59 209.93 2,585.00 492.50 16,028.65 1,990.00 500.00 175.00 186.45 375.00 26.97 112.50 40.17 35.57 49.33 69.56 7.62 199.75 49.10 3.26 160.17 48.17 124.23 131.55 611.13 129.90 57.90 76.90 168.50 59.80 299.90 196.36 15.00 15.00 SUNGARD PUBLIC SECTOR PAGE NUMBER: DATE: 12/18/2013 CITY OF SARATOGA ACCTPA21 TIME: 14:23:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20131218 00:00:00.000' ACCOUNTING PERIOD: 6/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116101 MMANC MEMBERSHIP 0.00 65.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116201 BANNERS 0.00 130.05 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116101 BANNERS 0.00 739.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1114101 POSTAGE 0.00 102.77 11111 124557 12/18/13 391 US BANK PURCHASING CARD 4129281 -002 COMMUNITY WORKSHOP 0.00 42.24 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111201 TRAFFIC SAFETY COM 0.00 15.06 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111201 YOUTH COMMISSION MTG 0.00 73.25 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111201 YOUTH COMMISSION MTG 0.00 13.39 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116101 POSTAGE 0.00 5.60 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116101 AFTER SCHOOL PROGRAM 0.00 132.62 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116101 CPRS BAY AREA REG 0.00 95.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116101 EMAIL CONTACT 0.00 85.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116101 GETAWAY TRIP SNACKS 0.00 19.87 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111201 YOUTH COMMISSION MTG 0.00 48.95 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111201 YOUTH COM SWEATSHIRTS 0.00 519.72 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116101 GETAWAY TRIP SNACKS 0.00 4.42 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116101 GETAWAY LUNCH 0.00 1,300.21 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116102 YOUTH COM EVENT 0.00 390.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116102 YOUTH COM EVENT SUP 0.00 25.33 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116101 OFFICE SUPPLIES 0.00 13.91 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 47.25 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1112101 MMANC CONF LODGING 0.00 271.48 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115301 TRAINING SUPPLIES 0.00 4.99 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115301 TRAINING SESSION 0.00 33.60 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115301 PARKS SUPPLIES 0.00 89.05 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115301 PARKS SUPPLIES 0.00 633.35 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115301 SAFETY SUPPLIES 0.00 135.03 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115301 BANNER SUPPLIES 0.00 38.53 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115301 SEMINAR - DEPAREDES 0.00 80.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115301 SEMINAR - JUAREZ 0.00 80.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1112201 IIMC MEMBERSHIP DUES 0.00 185.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1118302 TREE LIGHTING - SNOWMAN 0.00 364.26 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1118302 TREE LIGHTING - BANNERS 0.00 869.35 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111201 PC STUDY SESSION 0.00 13.84 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111201 PC STUDY SESSION 0.00 147.79 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1114201 ICC CODE BOOKS 0.00 134.75 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1114101 CEQA TRAINING 0.00 695.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1114101 ARBORICULTURE DUES 0.00 100.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1112201 MUNICODE FOR LIBRARY 0.00 303.67 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1112201 ARCHIVAL SUPPLIES 0.00 265.05 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1112201 ARCHIVAL SUPPLIES 0.00 143.14 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6128501 EMPLOYEE WELLNESS 0.00 50.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 458.07 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 17.24 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1112201 CITY CLERK MEETING 0.00 23.50 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111101 COUNCIL PHOTOS 0.00 21.75 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 2.06 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1112101 MEETING 0.00 94.18 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111101 OFFICE SUPPLIES 0.00 271.57 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 21.26 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1113301 HOLIDAY EVENT 0.00 15.98 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1112101 MEETING 0.00 83.06 31 SUNGARD PUBLIC SECTOR PAGE NUMBER: 9 DATE: 12/18/2013 CITY OF SARATOGA ACCTPA21 TIME: 14:23:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20131218 00:00:00.000' ACCOUNTING PERIOD: 6/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 264.02 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115201 LOCK FOR TRAIL CAMERA 0.00 5.43 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115201 HAZMAT TRAINING 0.00 35.67 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115201 HAZMAT TRAINING LUNCH 0.00 126.73 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6235202 MAINTENANCE VEH #124 0.00 155.44 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115201 RPLCMNT LOCK FOR YARD 0.00 11.95 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115201 MISC PARTS 0.00 11.95 11111 124557 12/18/13 391 US BANK PURCHASING CARD 4119111 -001 RPLCMNT CAMERA 0.00 130.49 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1115201 LUMBER FOR DOOR LOCKS 0.00 2.47 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1116101 GREAT GETAWAYS TRIP 0.00 495.23 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6235202 EQUIPMENT PARTS 0.00 112.98 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6235202 SMOG CHECK 0.00 125.25 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6235202 SMOG CHECKS 0.00 208.75 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6235202 SMOG CHECK 0.00 125.25 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 169.62 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 122.25 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 146.02 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 120.22 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 142.32 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 25.95 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 30.33 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 120.22 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 30.78 11111 124557 12/18/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 103.43 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1113301 HR RESOURCE BOOKS 0.00 70.58 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1113301 SHRM MEMBERSHIP 0.00 185.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1113101 DEMOGRAPHIC REPORT 0.00 119.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1113101 BUDGET AWARD APP 0.00 330.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1113101 CSMFO CONFERENCE 0.00 350.00 11111 124557 12/18/13 391 US BANK PURCHASING CARD 1113101 CSMFO AIRFARE 0.00 167.80 TOTAL CHECK 0.00 16,248.66 11111 124558 12/18/13 395 VERIZON WIRELESS 1112101 CITY MANAGER 0.00 0.22 11111 124558 12/18/13 395 VERIZON WIRELESS 1112201 CITY CLERK 0.00 1.77 11111 124558 12/18/13 395 VERIZON WIRELESS 1113101 FINANCE 0.00 51.75 11111 124558 12/18/13 395 VERIZON WIRELESS 6223201 IT SERVICES 0.00 111.38 11111 124558 12/18/13 395 VERIZON WIRELESS 1114201 BUILDING & INSPECTION 0.00 0.22 11111 124558 12/18/13 395 VERIZON WIRELESS 1114101 DEVELOPMENT SRVCS 0.00 36.94 11111 124558 12/18/13 395 VERIZON WIRELESS 1115201 STREETS 0.00 121.19 11111 124558 12/18/13 395 VERIZON WIRELESS 1115301 PARKS 0.00 160.89 11111 124558 12/18/13 395 VERIZON WIRELESS 1115101 GENERAL ENG 0.00 36.72 11111 124558 12/18/13 395 VERIZON WIRELESS 6246202 BUILDING MAINTENANCE 0.00 76.07 TOTAL CHECK 0.00 597.15 11111 124559 12/18/13 402 VISTA LANDSCAPE & MAINTE 4119111 -001 PROSPECT RD SHOULDER 0.00 1,800.00 11111 124559 12/18/13 402 VISTA LANDSCAPE & MAINTE 2425302 NOV BONNET WAY 0.00 85.00 11111 124559 12/18/13 402 VISTA LANDSCAPE & MAINTE 1115301 NOV DWNTWN GARB CANS 0.00 85.00 11111 124559 12/18/13 402 VISTA LANDSCAPE & MAINTE 2535302 NOV LEGENDS LLA 0.00 165.00 11111 124559 12/18/13 402 VISTA LANDSCAPE & MAINTE 1115301 NOV FOOTHILL PARK 0.00 108.00 11111 124559 12/18/13 402 VISTA LANDSCAPE & MAINTE 1115301 NOV HISTORICAL PARK 0.00 175.00 11111 124559 12/18/13 402 VISTA LANDSCAPE & MAINTE 1115301 NOV CIVIC CENTER 0.00 755.00 11111 124559 12/18/13 402 VISTA LANDSCAPE & MAINTE 1115301 NOV PROSPECT CENTER 0.00 433.00 32 SUNGARD PUBLIC SECTOR DATE: 12/18/2013 CITY OF SARATOGA TIME: 14:23:16 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20131218 00:00:00.000' ACCOUNTING PERIOD: 6/14 VENDOR - - -- --- - - - - -- BUDGET UNIT VISTA LANDSCAPE & MAINTE 1115301 VISTA LANDSCAPE & MAINTE 1115301 VISTA LANDSCAPE & MAINTE 4119111 -001 VISTA LANDSCAPE & MAINTE 4129222 -002 VISTA LANDSCAPE & MAINTE 1115301 VISTA LANDSCAPE & MAINTE 1115301 WANG TAK T AND ELAINE WA 111 WEST VALLEY COLLECTIONS 1115301 WEST VALLEY TRAILWAYS 1116101 WHEEL WORKS 6235202 WHITE CAP CONSTRUCTION S 1115301 WHITE CAP CONSTRUCTION S 1115301 ZAG TECHNICAL SERVICES, 6223201 ZHAO PING AND LOU BRIAN 111 33 DESCRIPTION NOV RAVENWOOD PARK NOV EL QUITO PARK ROLLING HILL SHOULDER HAKONE DRIVEWAY PROJ TRIM AT ORCHARD TRAIL TRIM TRAIL BUSHES ARB09 -0024 3 CY GARBAGE BIN EXCURSION 12/12/13 MAINTENANCE VEH #113 ANTI - VIBRATION GLOVES RAIN JACKET IT SUPPORT SERVICES ARB09 -0062 PAGE NUMBER: 10 ACCTPA21 SALES TAX FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 124559 12/18/13 402 11111 124559 12/18/13 402 11111 124559 12/18/13 402 11111 124559 12/18/13 402 11111 124559 12/18/13 402 11111 124559 12/18/13 402 TOTAL CHECK 1,210.00 0.00 11111 124560 12/18/13 500 11111 124561 12/18/13 432 11111 124562 12/18/13 902 11111 124563 12/18/13 544 11111 124564 12/18/13 981 11111 124564 12/18/13 981 TOTAL CHECK 11111 124565 12/18/13 696 11111 124566 12/18/13 500 TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT VENDOR - - -- --- - - - - -- BUDGET UNIT VISTA LANDSCAPE & MAINTE 1115301 VISTA LANDSCAPE & MAINTE 1115301 VISTA LANDSCAPE & MAINTE 4119111 -001 VISTA LANDSCAPE & MAINTE 4129222 -002 VISTA LANDSCAPE & MAINTE 1115301 VISTA LANDSCAPE & MAINTE 1115301 WANG TAK T AND ELAINE WA 111 WEST VALLEY COLLECTIONS 1115301 WEST VALLEY TRAILWAYS 1116101 WHEEL WORKS 6235202 WHITE CAP CONSTRUCTION S 1115301 WHITE CAP CONSTRUCTION S 1115301 ZAG TECHNICAL SERVICES, 6223201 ZHAO PING AND LOU BRIAN 111 33 DESCRIPTION NOV RAVENWOOD PARK NOV EL QUITO PARK ROLLING HILL SHOULDER HAKONE DRIVEWAY PROJ TRIM AT ORCHARD TRAIL TRIM TRAIL BUSHES ARB09 -0024 3 CY GARBAGE BIN EXCURSION 12/12/13 MAINTENANCE VEH #113 ANTI - VIBRATION GLOVES RAIN JACKET IT SUPPORT SERVICES ARB09 -0062 PAGE NUMBER: 10 ACCTPA21 SALES TAX AMOUNT 0.00 85.00 0.00 162.00 0.00 1,400.00 0.00 1,850.00 0.00 700.00 0.00 350.00 0.00 8,153.00 0.00 1,390.00 0.00 325.00 0.00 1,075.00 0.00 345.05 0.00 30.46 0.00 115.77 0.00 146.23 0.00 82.50 0.00 1,210.00 0.00 548,261.85 0.00 548,261.85 0.00 548,261.85 SUNGARD PUBLIC SECTOR DATE: 01/07/2014 CITY OF SARATOGA TIME: 11:43:07 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140107 00:00:00.000' ACCOUNTING PERIOD: 7/14 PAGE NUMBER: 1 ACCTPA21 34 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 124567 01/07/14 234 A T & T 6246202 MNTHLY RECUR CHARGES 0.00 178.97 11111 124567 01/07/14 234 A T & T 6246202 ALARM SYSTEM PHONES 0.00 89.17 11111 124567 01/07/14 234 A T & T 6246202 SUPERTRUNK 0.00 407.97 11111 124567 01/07/14 234 A T & T 6246202 SR CENTER ALARMS 0.00 31.38 11111 124567 01/07/14 234 A T & T 1117102 EMERGENCY RESPONSE 0.00 192.42 11111 124567 01/07/14 234 A T & T 6246202 PROSPECT CENTER 0.00 75.63 11111 124567 01/07/14 234 A T & T 6223201 PROSPECT CTR INTERNET 0.00 82.00 11111 124567 01/07/14 234 A T & T 6246202 PROSPECT RD FR ALARM 0.00 30.88 11111 124567 01/07/14 234 A T & T 1115301 EL QUITO IRRIG MODEM 0.00 16.09 11111 124567 01/07/14 234 A T & T 1115301 CORP YARD EMERG LN 0.00 42.20 11111 124567 01/07/14 234 A T & T 1115301 BLANEY PHONE MODEM 0.00 15.78 11111 124567 01/07/14 234 A T & T 1115301 TITUS /PROSPECT MEDIAN 0.00 16.30 11111 124567 01/07/14 234 A T & T 1115301 HISTORICAL PARK 0.00 16.30 11111 124567 01/07/14 234 A T & T 2775302 BIG BASIN WAY 0.00 16.30 TOTAL CHECK 0.00 1,211.39 11111 124568 01/07/14 35 ACCENT GRAPHICS 1114101 BUS CARDS /NAME BADGES 0.00 110.96 11111 124568 01/07/14 35 ACCENT GRAPHICS 1111101 BUS CARDS /NAME BADGES 0.00 180.96 11111 124568 01/07/14 35 ACCENT GRAPHICS 1114201 BUS CARDS /NAME BADGES 0.00 110.96 11111 124568 01/07/14 35 ACCENT GRAPHICS 1115101 BUS CARDS /NAME BADGES 0.00 55.48 11111 124568 01/07/14 35 ACCENT GRAPHICS 1116201 BUS CARDS /NAME BADGES 0.00 70.27 TOTAL CHECK 0.00 528.63 11111 124569 01/07/14 66 ADVANCED LISTING SERVICE 1114101 PUBLIC NOTICE 0.00 175.00 11111 124570 01/07/14 500 ARNDT BYRON C TRUSTEE & 1114101 RPLC CHECK 122823 0.00 125.00 11111 124571 01/07/14 1187 ASSOCIATED SERVICES COMP 1118101 COFFEE SUPPLIES 0.00 79.75 11111 124572 01/07/14 327 BELANGER, CHRISTINE 1116101 INSTRUCTOR -DANCE 0.00 21.00 11111 124572 01/07/14 327 BELANGER, CHRISTINE 1116101 INSTRUCTOR -DANCE 0.00 21.00 11111 124572 01/07/14 327 BELANGER, CHRISTINE 1116101 INSTRUCTOR -DANCE 0.00 84.00 11111 124572 01/07/14 327 BELANGER, CHRISTINE 1116101 INSTRUCTOR -DANCE 0.00 63.00 TOTAL CHECK 0.00 189.00 11111 124573 01/07/14 369 BORTZ, SHERI L 1116101 INSTRUCTOR -YOGA 0.00 325.50 11111 124573 01/07/14 369 BORTZ, SHERI L 1116101 INSTRUCTOR -YOGA 0.00 558.00 11111 124573 01/07/14 369 BORTZ, SHERI L 1116101 INSTRUCTOR -YOGA 0.00 279.00 TOTAL CHECK 0.00 1,162.50 11111 124574 01/07/14 1193 CALIFORNIA CHAMBER OF CO 1113301 EMPLOYEE POSTERS 0.00 107.94 11111 124575 01/07/14 571 CHANG TAI DO KARATE & FI 1116101 INSTRUCTOR - KARATE 0.00 604.94 11111 124575 01/07/14 571 CHANG TAI DO KARATE & FI 1116101 INSTRUCTOR - KARATE 0.00 518.52 11111 124575 01/07/14 571 CHANG TAI DO KARATE & FI 1116101 INSTRUCTOR- KARATE 0.00 115.42 11111 124575 01/07/14 571 CHANG TAI DO KARATE & FI 1116101 INSTRUCTOR - KARATE 0.00 172.84 TOTAL CHECK 0.00 1,411.72 11111 124576 01/07/14 924 COMP SHARED RISK POOL /AB 6128501 Q PREMIUM 1/1- 3/31/14 0.00 46,690.90 11111 124577 01/07/14 589 CPO LTD 6213102 COPIER SERVICE 0.00 95.00 34 SUNGARD PUBLIC SECTOR DATE: 01/07/2014 CITY OF SARATOGA TIME: 11:43:07 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140107 00:00:00.000' ACCOUNTING PERIOD: 7/14 PAGE NUMBER: 2 ACCTPA21 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 124578 01/07/14 500 EVELYN DAHL 111 REFUND FACILITY 0.00 500.00 11111 124579 01/07/14 636 JULIE R INGRAHAM 1113101 MILEAGE TO /FROM BANK 0.00 58.31 11111 124579 01/07/14 636 JULIE R INGRAHAM 1113101 MILEAGE FOR CMRTA MTG 0.00 22.37 TOTAL CHECK 0.00 80.68 11111 124580 01/07/14 100 KSAR 1118301 3 BROADCASTS 0.00 1,950.00 11111 124581 01/07/14 499 CARPENTERS LOCAL 2236 (M 111 DED:3000 DUES 0.00 330.00 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 6246202 BUILDINGS 0.00 4,387.15 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 1115201 TRAFFIC SIGNALS 0.00 1,164.78 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 1115301 PARKS /OPEN SPACE 0.00 599.64 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 2,431.89 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 2325302 AZULE LIGHTING 0.00 244.82 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 2335302 SARAHILLS LIGHTING 0.00 256.60 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 2515302 MCCARTYSVILLE 0.00 19.77 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 2525302 PRIDES CROSSING 0.00 23.90 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 2555302 TRICIA WOODS 0.00 9.86 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 2715302 BEAUCHAMPS 0.00 47.69 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 2725302 BELLGROVE CIRCLE 0.00 438.11 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 2745302 HORSESHOE DR LNDSCP 0.00 9.88 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 2755302 QUITO LIGHTING 0.00 807.05 11111 124582 01/07/14 173 PACIFIC GAS & ELECTRIC 1115201 CITYWIDE STREET LIGHT 0.00 1,151.94 TOTAL CHECK 0.00 11,593.08 11111 124583 01/07/14 173 PACIFIC GAS & ELECTRIC 6235202 NATURAL GAS VEHICLE 0.00 12.80 11111 124583 01/07/14 173 PACIFIC GAS & ELECTRIC 6246202 BUILDINGS 0.00 190.09 11111 124583 01/07/14 173 PACIFIC GAS & ELECTRIC 1115301 PARKS /OPEN SPACE 0.00 10.84 11111 124583 01/07/14 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 17.72 11111 124583 01/07/14 173 PACIFIC GAS & ELECTRIC 2735302 GATEWAY SERVICE 0.00 57.31 11111 124583 01/07/14 173 PACIFIC GAS & ELECTRIC 1115201 MONTE VISTA DRIVE 0.00 9.86 TOTAL CHECK 0.00 298.62 11111 124584 01/07/14 1092 PALACE ART & OFFICE SUPP 6213102 OFFICE SUPPLIES 0.00 593.62 11111 124585 01/07/14 693 PREMIER WEST INTERIORS, 6246202 WHH BRACE REPAIRS 0.00 743.00 11111 124586 01/07/14 87 SAN JOSE WATER COMPANY 6246202 BUILDINGS 0.00 467.56 11111 124586 01/07/14 87 SAN JOSE WATER COMPANY 1115301 PARKS /OPEN SPACE 0.00 2,920.61 11111 124586 01/07/14 87 SAN JOSE WATER COMPANY 2765302 TOLLGATE 0.00 31.18 11111 124586 01/07/14 87 SAN JOSE WATER COMPANY 1115301 MEDIANS /PARKWAYS 0.00 797.19 TOTAL CHECK 0.00 4,216.54 11111 124587 01/07/14 1104 SARA DEAN 1116101 INSTRUCTOR -U JAM 0.00 138.00 11111 124588 01/07/14 729 TERESA PHILLIPS 1116101 INSTRUCTOR -DANCE 0.00 99.36 11111 124589 01/07/14 313 THE MERCURY NEWS 1118101 THRU 3/28/14 0.00 40.30 11111 124590 01/07/14 993 VIVIAN LIU 1116101 INSTRUCTOR -TAI CHI 0.00 388.00 11111 124590 01/07/14 993 VIVIAN LIU 1116101 INSTRUCTOR -TAI CHI 0.00 506.50 35 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 01/07/2014 CITY OF SARATOGA ACCTPA21 TIME: 11:43:07 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20140107 00:00:00.000' ACCOUNTING PERIOD: 7/14 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- TOTAL CHECK 11111 124591 01/07/14 1129 11111 124592 01/07/14 728 11111 124592 01/07/14 728 11111 124592 01/07/14 728 TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT WEST VALLEY GYMNASTICS S 1116101 YOKE, JIM 1117102 YOKE, JIM 1117102 YOKE, JIM 1117102 36 - - - -- DESCRIPTION INSTRUCTOR- GYMNASTICS EMERGENCY PREP SUP EMERGENCY PREP SUP EMERGENCY PREP SUP SALES TAX AMOUNT 0.00 894.50 0.00 137.60 0.00 27.17 0.00 41.52 0.00 304.28 0.00 372.97 0.00 73,765.10 0.00 73,765.10 0.00 73,765.10 SARATOGA CITY COUNCIL MEETING DATE: January 15, 2014 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Debbie Bretschneider DIRECTOR: Deputy City Clerk SUBJECT: Resolution Authorizing Final Disposition of Certain City Records RECOMMENDED ACTION: Adopt resolution authorizing final disposition of certain city records. REPORT SUMMARY: On November 6, 2013, the City Council approved a new Records Retention Schedule. In accordance with the schedule, staff and the City Attorney review archived documents to determine those that are nonessential and can, therefore, be shredded. In order to comply with State law, processing expired records for destruction is a multi -step process: 1. Staff in each department identifies records for which the retention period has expired in accordance with the approved records retention schedule. Each box is looked through to make sure it does not include records that must be retained. 2. Department directors review and approve the list of records to be destroyed in their departments. 3. The City Clerk and City Attorney review and approve a combined list of all expired records. 4. The list of records is presented to the City Council along with a resolution authorizing the shredding of listed documents. Records may not be shredded without the authorization of the City Council. At this time, staff has identified 30 boxes of expired records and is requesting authorization from the Council to proceed with shredding the documents. FISCAL IMPACTS: Funding for shredding of records is included in the operating budget. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Records will not be shredded. 37 ALTERNATIVE ACTION: Remove specific records from destruction list and approve with changes. FOLLOW UP ACTION: Consistent with the City's standard policy, the records will be held for seven days for review pursuant to the Public Records Act. If no request for review is submitted, they will be promptly destroyed. If a request for review is submitted, the records will be destroyed between 20 and 30 days after they have been made available for review. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment 1 - Resolution Authorizing the Final Disposition of Certain City Records Attachment 2 - Exhibit A: List of Records Proposed for Final Disposition 556489.1 W RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING THE FINAL DISPOSITION OF CERTAIN CITY RECORDS WHEREAS, Government Code Section 34090 et seq. authorizes City department heads to destroy certain records, documents, instruments, books or paper after the same are no longer required with the approval of the legislative body by resolution and the written consent of the City Attorney. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows: 1. Department heads are hereby authorized to have shredded those certain records, documents, instruments, books or paper under their charge as described in Exhibit `A. 2. The records, documents, instruments, books or paper described in Exhibit `A shall be held for seven days for review pursuant to the Public Records Act prior to shredding. If no request for review is submitted within that time, they shall be promptly destroyed. If a request for review is submitted, the records shall be destroyed not less than twenty days and not more than thirty days after the records have been made available for review. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 15th day of January, 2014 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Crystal Bothelio, City Clerk CITY ATTORNEY CONSENT TO DESTRUCTION OF THE RECORDS, DOCUMENTS, INSTRUMENTS, BOOKS OR PAPER DESCRIBED IN EXHIBIT `A.: Richard Taylor City Attorney 39 Emily Lo, Mayor listing of Jan. 2014 disposal of documents Box # vesciption retention type Disposal date 135A -1 Commission agendas 2002 -2004 Current year +2(after scanning) 1/1/2007 135A -1 Youth Commission Applications 1996 -2007 Term +5 1/1/2010 135A -1 HPC applications - selected commissioners 2002 -2006 Term +5 1/1/2012 135A -1 Public safety Commission applications - selected commissioners 1996 -2002 Term +5 1/1/2008 135A -1 Planning Comm. applications - selected commissioners 2001 -2006 Term +5 1/1/2013 135A -1 Planning Comm. applications - selected commissioners 1999 -2003 Term +5 1/1/2009 1995 -1996 Finance Comm. applications - selected comm. 2000 -2005 (commission ended in 1/1/1999 25b -2 135A -1 2005) Term +5 1/1/2011 135A -1 Library Comm. applications, not selected 1997 -1999 Closed +2 1/1/2002 135A -1 Parks and Rec. Comm. applications -not selected 1998 -1999 Closed +2 1/1/2002 135A -1 Planning Comm. applications -not selected 1998 -1999 Closed +2 1/1/2002 242 Parks and Rec. Commission -some of the agendas 2000 -2002 / City Council staff report/ agendas 1996 -1998 Current year +2 (after scanning) 1/1/2001 CMO 1 Parks and Rec. Comm. -some agendas 1993 -1995 of the agendas 1999 -2005 / Public Safety Comm. Current year +2 (after scanning) 1/1/2008 CDD 1 Code Complaint Files 2002 -2009 Closed +2 1/1/2012 8B Council meeting staff reports 1989 -1990 Current year +2 (after scanning) 1/1/1993 18A Council meeting staff reports 1990 Current year +2 (after scanning) 1/1/1993 2513-1 Council meeting staff reports 1995 -1996 Current year +2 (after scanning) 1/1/1999 25b -2 Council meeting staff reports 1996 -1997 Current year +2 (after scanning) 1/1/2000 45C Council meeting staff reports 1980 -1981 Current year +2 (after scanning) 1/1/1984 45D Council meeting partial agendas 1982 Current year +2 (after scanning) 1/1/1986 49D Council meeting staff reports 1990 -1991 Current year +2 (after scanning) 1/1/1994 50D Council meeting staff reports 1992 -1993 Current year +2 (after scanning) 1/1/1996 51B Council meeting staff reports 1986 Current year +2 (after scanning) 1/1/1989 55C Council meeting staff reports 1984 Current year +2 (after scanning) 1/1/1987 60D Council meeting staff reports 1993 -1994 Current year +2 (after scanning) 1/1/1997 64C Council meeting staff reports 1985 ICurrent year +2 (after scanning) 1/1/1988 67C ICouncil meeting staff reports 1988 -1989 ICurrent year +2 (after scanning) 1/1/2001 E, It, 73C Council meeting staff reports 1996 Current year +2 (after scanning) 1/1/1999 Finance 503 Payroll Deduction registers, Pay Period #20/06 to #23/06, Record Dates 09/06 TO 11/06 Audit + 5 12/31/2013 505 Payroll Deduction registers, Pay Period #9/06 to #12/06, Record Dates 04/06 TO 06/06 Audit + 5 12/31/2013 511 Payroll Deduction registers, Pay Period #1/05 to #4/05, Record Dates 12/05 TO 02/06 Audit + 5 12/31/2013 513 Payroll Deduction registers, Pay Period #16/06 to #19/06, Record Dates 07/06 TO 09/06 Audit + 5 12/31/2013 514 Payroll Deduction registers , Pay Period #24/06 to #26/06, Record Dates 11/06 TO 12/06 Audit + 5 12/31/2013 516 Payroll Deduction registers, Pay Period #13/06 to #15/06, Record Dates 06/06 TO 07/06 Audit + 5 12/31/2013 519 Payroll Deduction registers, Pay Period #5/06 to #8/06, Record Dates 02/06 TO 04/06 Audit + 5 12/31/2013 582 Business licenses /renewal notices (files copies), Record Date CY 2008 Term + 4 12/31/2013 Recreation 120 -10 Facility rentals, reservation forms 07 -06 -06 to 06 -08 -08 Current year + 4 12/31/2012 128 -10A trips and classes Release of Liability /health forms 01 -01 -08 to 12 -31 -08 Current year + 4 12/31/2012 128 -10B trips and classes Release of Liability /health forms 01 -01 -08 to 12 -31 -08 Current year + 4 12/31/2012 129 -10 registration forms for classes and trips 01 -09 -09 to 12 -31 -10 Icurrent year + 2 12/31/2012 CIil v SARATOGA CITY COUNCIL MEETING DATE: January 15, 2014 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: 2014 Hazardous Vegetation Program Resolution Declaring Abatement of Public Nuisance RECOMMENDED ACTION: Conduct public hearing and adopt resolution. BACKGROUND: At the December 18, 2013 City Council Meeting, the Council approved a resolution declaring hazardous vegetation or debris to be a public nuisance. Adoption of this resolution was the first step in the annual weed abatement process conducted by the Santa Clara County Department of Agriculture's Weed Abatement Program. The purpose of the Santa Clara County Department of Agriculture Weed Abatement Program is to prevent fire hazards posed by vegetative growth and the accumulation of combustible materials. The County Department of Agriculture provides weed abatement services to a number of cities in the County, including Saratoga. Parcels throughout the City that represent a potential hazard due to weeds or combustible debris have been added to the attached 2014 Weed Abatement Commencement Report maintained by the County. Following the December 18, 2013 Council Meeting, the County Department of Agriculture sent notices to owners of properties on the Commencement Report indicating that their property has been identified as a potential fire hazard and hazardous vegetation or combustible debris must be abated. Additionally, the notice informed property owners a public hearing would be held by the Saratoga City Council on January 15, 2014 to provide property owners with the opportunity to voice objections to the Commencement Report and be given due consideration. To continue the weed abatement process, the Council should adopt the attached resolution. If approved, the County will be authorized to perform an inspection of properties on the Commencement Report to determine if properties meet Weed Abatement Program requirements. Property owners will have until April 15, 2014 to abate their property. Page 1 of 2 EVA Property owners that do not comply with minimum fire safety standards by April 15, 2014 will be charged a $250 inspection fee and the property will be scheduled for abatement by the County contractor. If abatement work is completed by a County contractor, the property owner will be assessed the contractor's fees to perform the work plus a County administrative fee of $169 per parcel. FISCAL IMPACTS: There are no fiscal impacts to the City of Saratoga as a result of the Weed Abatement Program. The Santa Clara County Department of Agriculture expenses are recovered through the Weed Abatement Program administrative fees charged to property owners. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The Weed Abatement Program in the City of Saratoga would not proceed. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Prior to abatement, property owners on the Abatement List will receive three notices informing them that the hazardous vegetation on their property must be abated by the owner or by the County. The notices inform the property owner that the County abatement will commence if work is not performed by the property owner by April 15, 2014. Additionally, the first two notices inform the property owner that objections to properties on the Abatement List can be made at the public hearing scheduled for January 15, 2014. The public hearing was also noticed in the Saratoga News. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Resolution Declaring Abatement of a Public Nuisance as to Specified Properties Containing Hazardous Vegetation Attachment B: 2014 Weed Abatement Program Commencement Report Attachment C: Sample Information Packet Mailed to Property Owners on Commencement Report Page 2 of 2 43 RESOLUTION 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DECLARING ABATEMENT OF A PUBLIC NUISANCE AS TO SPECIFIED PROPERTIES CONTAINING HAZARDOUS VEGETATION WHEREAS, the Saratoga City Council declared hazardous vegetation to be a public nuisance through adoption of Resolution 13 -083 at the December 18, 2013 City Council Meeting; and WHEREAS, the Office of the County Agricultural Commissioner subsequently gave notice to all property owners of specific properties identified as containing hazardous vegetation (weeds) described by common name or by reference to the tract, block, lot, code area and parcel number on the report prepared by and on file in the Office of the City Clerk and of the County Agricultural Commissioner; and WHEREAS, the notice sent to owners of properties specified in Exhibit A, attached to this resolution, that the City Council would hold a public hearing on January 15, 2014 to consider any protests or objections to the declaration of a nuisance on pre - specified properties so as to require the owners of these properties to remove the hazardous vegetation or be subject to a subsequent order for abatement authorizing the County Agricultural Commissioner to perform the abatement; and WHEREAS, a public hearing on said notice was held on January 15, 2014; and WHEREAS, final action on any protests or objections to the proposed removal of weeds has been made by the City Council; NOW, THEREFORE BE IT RESOLVED, that the hazardous vegetation (weeds) on specified properties listed on Exhibit A (attached) is declared to be public nuisance and the County Agricultural Commissioner is hereby designated as the person to cause notice to be given in the manner and form provided in Saratoga City Code Section 7- 15.060, and as the person to thereafter cause abatement of the seasonal and recurring hazardous vegetation (weed) nuisance as determined by resolution dated December 18, 2013, and as to specified properties as determined by this resolution. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the notice specified in the preceding paragraph shall require that owners of the properties identified in Exhibit A abate the hazardous vegetative nuisance or demonstrate at a public hearing before the City Council on March 19, 2014 why the City Council should not order the County to abate such hazardous vegetation nuisance thereafter at the property owner's expense. Attachments: Exhibit A — 2014 Weed Abatement Program Commencement Report .. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 15th day of January 2014 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Crystal Bothelio, City Clerk DATE: 45 Emily Lo, Mayor 24 records of 106 Santa Clara County Weed Abatement Program CA Page 1 2014 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA Situs A EXHIBIT A CITV/STATE - 12050 BEAUCHAMPS LN 366 -05 -076 XIA. RENXIN AND XU, ANLIN 12050 BEAUCHAMPS LN SARATOGA CA 95070 -6514 12022 BEAUCHAMPS LN 366 -05 -077 NICH+OLS, MICHAEL A TRUSTEE 12022 BEAUCHAMPS LN SARATOGA CA 95070 -6514 21290 BLUE HILLS LN 366 -06 -004 'VAS+QUEZ, ELEUTERIO AND 21290 BLUE HILLS LN SARATOGA CA 95070 -6521 20851 W,A4RDELL RD 366 -14 -041 LEE, ARTHUR C AND HARA, DEBRA L 10856 LINDA VISTA DR CUPERTINO CA 950144749 21981 PROSPECT RD 366 -31 -007 SHIE, YAW SHI AND WANG, J1NG 21981 PROSPECT RD SARATOGA 'CA 95070 -0400 21781 PROSPECT RD 366 -32 -002 BALL, NIGEL AND BALL, PAMELA 21781 PROSPECT RD SARATOGA CA 95070-0000 12445 PASEO CERRO 386 -11 -021 ALI, SYED 435 SERRAMO?'TE BL COLMA CA 94014 -3226 18597 Cox AV 386 -13 -059 tuMONDAL, SUDHRITY KUMAR AND 18597 COY AV SARATOGA CA 95070 -4107 12260 SARATOGA- RD 386 -30 -035 WEST VALLEY MUSLIM ASSN t2370 SUNNYVALE- SARATOGA. CA 95070 13025 SARATOGA AV 389 -06 -017 MVS COMPANY LP PO BOX 2067 SARATOGA CA 95070 18596 COX AV 389 -13 -008 DOSS, ROGER E TRUSTEE t8596 COY AV SARATOGA CA 95070 -4108 t8854 AFTON AV 389 -17 -010 L.ITVIN, MIGUEL E AND LITVIN, t8854 AFTON AV SARATOGA CA 95070 -4653 18774 AFTON AV 389 -17 -015 NGUYEN, C'H'RISTIAN AND VO, 18774 AFTON AV SARATOGA CA 95070 -4653 19817 AFTON AV 389 -17 -059 KOUTALIDES.OLGA AND 21321 MILFORD DR CUPERTINO CA 95014 -1327 19010 PORTOS DR 380' -30 -002 HU, JINGCAO AND KAN, LAN 19010 PORTOS DR SARATOGA CA 95070 -5121 1360 t MYREN DR 389-37 -039 YALLA, S INIVAS ROSHAN AND 607 GRAYSON WY MILPITAS CA 95035 19705 BRAEMAR DR 393 -26 -034 GREEN, GREGORY R 262 E HAMILTON AV STE D CAMPBELL CA 95008 20210 MERRICK DR 393-42 -005 LUKE, CHARLES A 20210 MERRICK DR SARATOGA CA 950704936 14141 SOBEY RD 397 -03 -002 ORANGI, SOHY t4141 SOBEY RD SARATOGA CA 95070 -5605 18860 TEN ACRES RD 397 -03 -038 SPA,UNBURG, JOEL R AND 18860 TEN ACRES RD SARATOGA CA 95070 -5639 18905 TEN ACRES RD 397 -03 -041 MAAS, RYAN 18905 TEN ACRES RD SARATOGA CA 95070 -5657 14478 SOBEY RD 397 -04 -022 CHAD, EUGENE Y AND CHAD, P O BOX 9270 RANCHO SANTA FE CA 920674270 14923 SOBEY RD 397 -04 -126 ANSARI, HOOSHANG 14921 SOBEY RD SARATOGA CA 95070 -6235 14921 SOBEY RD 397 -04 -127 VAJD[C, BRANISLAV PO BOX 3423 SARATOGA CA 95070 24 records of 106 Santa Clara County Weed Abatement Program CA Page 1 48 records of 106 Santa Clara County Weed Abatement Program Page 2 MrA 2014 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA Situ& APN EXHIBIT A CITVISTATE 14521 QUITO RD 397-05-028 HINZ, LESTER F P 0 BOX 97 SANTA CLARA CA 95052 14416 OLD WOOD RD 397-05-042 PITZEN, DAVID H AND PITZEN, 14416 OLD WOOD RD SARATOGA CA 95070-5633 18680 VESSINC RD 397-06-030 MINETTL VITO AND MINETTI, 18690 VESSING RD SARATOGA CA 95070-5672 15488 EL CAMINO 397-08-076 ABHARI, AL TRUSTEE & ET AL 15488 EL CAMINO GRANDE SARATOGA CA 95070-6258 14581 FRUITVALE AV 397-17-010 JAVADI, SORAYA AND JAVADT, 13046 TWELVE HILLS RD CLARKSVILLE MD 21029 14805 FRUITVALE AV 397-18-027 BANK OF AMERICA NA SUCC 1800 TAPE} CANYON RD SIM] VALLEY CA 93063 14875 BARANGA LN 397-18-039 GHRTBARANGA LLC 22 S SANTA CRUZ AV 2ND LOS GATOS CA 95030-6937 14553 VIA DE 397-40-016 CIFFONE, DONALD L AND CIFFONE, 14553 VIA DE MARCOS SARATOGA CA 95070-6147 14577 VIA DE 397-40-017 URRUTIA, RICARDO J AND UR-RUTIA, 14577 VIA DE MARCOS SARATOGA CA 95070-6147 14961 VIA DE 397-40-020 RAMAKRISHNA,SUDHAKAR AND 14961 VIA DE MARCOS SARATOGA CA 95070-0000 18540 ALLENDALE AV 397-43-008 CABE, JANET H TRUSTEE 18540 ALLENDALE AV SARATOGA CA 95070-5235 18394 MONTPERE WY 403-23 -029 MARHAMAT, MAJED 212 PRINCE ST LOS GATOS CA 95032-1113 15120 QUITO RD 41 D-40-018 HUYNH, PAUL HONG NGOC AND 21201 LUMBERTOWN LN SARATOGA CA 95070-5712 MT EDEN RD 503-09-006 M E V CORP 22020 MT EDEN RD SARATOGA CA 95070-9729 22060 MIT EDEN RD 503-09-021 MUILENBURG, MICHAEL S 22060 MT EDEN RD SARATOGA CA 95070-9729 22040 MIT EDEN RD 503-09-022 MCAFEE, ERIC A AND.MCAFEE. 22040 MT EDEN RD SARATOGA CA 95070-9729 22530 MT EDEN RD 503-10-067 GARROD, VINCE S TRUSTEE & ET AL 22530 MT EDEN RD SARATOGA CA 95070-0000 13905 PIERCE RD 503-13-018 JOHNSON, PHILIP N TRUSTEE & ET 14435 C BIG BASIN WY #184 SARATOGA CA 95070 MT EDEN RD 503-13-039 HORVATH, DAGMAR M 15209 BLUE CUM CT SARATOGA CA 95070-6268 MT EDEN RD 5D3-13-067 ALI, SYED AND ALI, SHAISTA 22653 GARROD RD SARATOGA CA 95070-0000 22551 MT EDEN RD 503-13-117 SMIT, CARL EDMOND AND COLES, 1306 WASHINGTON DR ANNAPOLIS MD 21403-4731 MT EDEN RD 503-13-128 IRANY, FRED Z AND IRANY, CHRIS 13937 PIERCE RD SARATOGA CA 95070 22215 NIT EDEN RD 503-13-138 KEENAN, JOHN E AND KEENAN, 22215 MT EDEN RD SARATOGA CA 95070-0000 22122 MT EDEN RD 503-13-143 AZ CHEMICALS INC ETAL 8226 RINCONADA CT NEWARK CA 94560 48 records of 106 Santa Clara County Weed Abatement Program Page 2 MrA 72 records of 106 Santa Clara County Weed Abatement Program CE: Page 3 2014 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA Sits AEN EXHIBIT A 1TVISTATF ALIT EDEN RD 503 -13 -144 CHAPEL, JUDY FO BOX 22439 SAN DIEGO CA 92192 -2439 MT EDEN RD 503 -13 -145 CHAPEL, JUDY P O BOX 22439 SAN DIEGO CA 92192 -2439 13765 PIERCE RD 503 -14 -408 MCCABE, DAVID A AND MCCABE, PO BOX 707 ONETANGI,WAIHEKE 13615 VAQUERO CT 503 -14 -034 COCHRANE, JAMES B AND 13615 VAQUERO CT SARATOGA CA 95076 -4804 PIERCE RD 543 -15 -019 TERZIC, JOHN 12943 PIERCE RD SARATOGA CA 95070-3713 13600 SURREY LN 503 -16 -013 JUANG, SHAD CHAO AND JUANG, 13640 SURREY LN SARATOGA CA 95070 -4257 13540 SURREY LN 503 -16 -015 BAKKE, KRISTIAN V AND BAKKE, 13540 SURREY LN SARATOGA CA 95070 -4257 20940 COMER DR 503 -16 -076 h.7CSWEENIEY, WILLIAM AND 20940 COMER DR SARATOGA CA 95070 -3710 21020 COMER DR 5013 -17 -063 YAGER, ROBERT A AND YAGER, 21020 COMER DR. SARATOGA CA 95670 -3710 12901 FOOTHILL LTA' 503 -18 -0726 OVELAND, CHARLES A AND 12901 FOOTHILL LN SARATOGA CA 95670 -3712 12973 PIERCE RD 503 -18 -0760 FAN, Y-U AND LIU, PING 12973 PIERCE RD SARATOGA CA 95070 -3752 12979 FOOTHILL LN 5073 -18 -066 BUSH, JOHN R AND BUSH, PATRICIA J 12979 FOOTHILL LN SARATOGA CA 95070-3712 14639 BIG BASIN WY 503 -25 -013 HONG BO INVESTMENT GROUP LLC 21991 SCENIC HEIGHTS WY SARATOGA CA 95670 14651 BIG BASIN WY 503 -25 -015 KANG, JONGHOON AND KANG, SUE 14+651 BIG BASIN WY SARATOGA CA 95070 -6081 ELVA AV 503 -27 -081 ISIDORO, FRANK W AND ISIDORO, 15041 PARIS DR SARATOGA CA 95070 -6421 20895 CANYON VIEW DR 503 -28 -0304 WOROBEY, ANN M 20895 CANYON VIEW DR SARATOGA CA 95070 -5763 20905 SULLIVAN WY 5033 -28 -005 SCHAFER, BRUCE F TRUSTEE 20965 SULLIVAN WY SARATOGA CA 95076 -5738 20915 SULLIVAN WY 503 -28 -006 BAHL, SWARAN BALA AND BAHL, 14645 BIG BASIN WY SARATOGA CA 95070 -6681 CANYON VIEW DR 503 -28 -008 HASHEMIEH, JULIA ET AL 106 HEINTZ CT LOS GATOS CA 95032 -5036 201851 CANYON VIEW DR 503-28 -075 TANG, YAW -SHING AND TANG, 20951 CANYON VIEW DR SARATOGA CA 95670 -5888 20867 CANYON VIEW DR 503.28 -089 LAW, EDWIN AND LAW, V1CKY 201867 CANYON VIEW DR SARATOGA CA 95670 -5588 21271 SARATOGA RD 503 -29 -006 BOWLES, JOHN A TRUSTEE & ET AL 21271 SARATOGA HILLS RD SARATOGA CA 95070 -5375 21352 SARATOGA RD 503 -29 -027 SWEAR, LORIJEAN TRUSTEE 21352 SARATOGA HILLS RD SARATOGA CA 95070 -5306 21306 SARATOGA RD 503 -29 -029 MARTIN, VINCENT L AND MARTIN, 2661 W CEDAR LN MILWAUKEE WI 532I7 72 records of 106 Santa Clara County Weed Abatement Program CE: Page 3 96 records of 106 Santa Clara County 'Weed Abatement Program Page 4 I:1'; 2014 DEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA Situs APN EXHIBIT A CITY /STATE 21150 SARATOGA RD 503 -29-042 WONG, KENLEY HAY AND WON6, 21150 SARATOGA HILLS RD SARATOGA CA 95070 -5306 21050 SARATOGA RD 503 -29 -499 HEGER, CHARLES E AND HEGER, 21050 SARATOGA HILLS RD SARATOGA CA 95070 -5372 21421 SARATOGA RD 503 -29 -124 STEIMLE, ANTHONY E AND ENG, SOO 21421 SARATOGA HILLS RD SARATOGA CA 95070 -5377 13845 PIKE RD 503 -30 -003 LIU,. QINGXIANG AND ZHOU, LING 13845 PIKE RD SARATOGA CA 95070 -5346 1:3857 PIKE RD 503 - 30-042 HORNER, JAMES F AND HORNER, 13857 PIKE RD SARATOGA CA 95070 -5346 14150 DORENE CT 503 - 31-454 FAN, SHERMAN S AND FAN, LILY L 14150 DORENE CT SARATOGA CA 95070 -9727 14134 DORENE CT 503- 31-458 LIANG, 2HU 14134 DORENE CT SARATOGA CA 95070 -9727 21800 MT EDEN RD 503 -31 -077 LEE, TING PIE AND CHIANG, 21900 NIT EDEN RD SARATOGA CA 95070 -9722 13957 ALBAR CT 503- 31-487 SEIFE.RT, MICHAEL E AND MOORE, 13957 ALBAR CT SARATOGA CA 95070 -9718 13947 ALBAR CT 503 - 31-488 HWANG, LILY L AND HWANG, 13966 ALBAR CT SARATOGA CA 95070 -9718 13921 DAMON LN 503 -31 -498 EYA, LESLIE A AND LEMPERT, 13921 DAMON LN SARATOGA CA 95070 -9720 21761 HEBEIi WY 503 -31 -100 PALMER, WILLIAM T AND PALMER, 21761 HEBER WY SARATOGA CA 95070 -9700 13966 ALBAR CT 503 -31 -107 HWANG, LILY L AND HWANG, 13965 ALBAR CT SARATOGA CA 95070 -9738 503 -47 -447 CHATEAU MASSON LLC 0 0 0 13877 UPPER H ILL CT 503 -50 -041 JOHNSON, WAYNE C AND JOHNSON, 13877 UPPER HILL CT SARATOGA CA 95070 -5332 21243 DEEPWELL CT 503 -55 -039 SCHULMAN, STEVEN" A AND 21243 DEEPWELL CT SARATOGA CA 95070 -5709 TOLL GATE RD 543 -62 -027 GADDIS. STEPHEN B 420 SELBY LN ATHERTON CA 94027 -4043 21786 VIA REGINA 503- 69 -OD7 DOWNS, HAROLD ROBERT AND 21786 VIA REGINA SARATOGA CA 95070 -4876 21800 VIA REGINA 503 -69 -010 SHAO, FANG -FEI PHOEBE AND 21804 VIA REGINA SARATOGA CA 95070 -4845 21851 VIA REGINA 503 -69 -030 DER TOROSSIAN, PAPKEN S AND DER 21851 VIA REGINA SARATOGA CA 95070 -4861 21781 VIA REGINA 503 -69 -034 MO,AZENI, MEHDI AND MOAZENI, 21781 VIA REGINA SARATOGA CA 95070 -4805 21995 VIA REG INA 543 -69 -039 FAGGIN, MARZIA TRUSTEE & ET AL 3640 COUNTRY CLUB DR REDWOOD CITY CA 94061 14805 MASSON CT 503 -72 -014 MASSON INVESTMENT LP 520 MILL CREEK RD FREN40NT CA 94539 21531 SARATOGA DR 503- 72 -€I28 NAGARAJAN, VINOD AND RAMANI, 21531 SARATOGA HEIGHTS SARATOGA CA 95070 -5758 96 records of 106 Santa Clara County 'Weed Abatement Program Page 4 I:1'; 106 records of 106 Santa Clara County Need Abatement Program 61%, Page 5 2014 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA EXHIBIT A 21750 VINTAGE LN 503-72 -037 BEDARD, CHARLES J AND OTT, 21.750 VINTAGE LN SARA,TOGA, CA 95070 -•9713 21770 CONGRESS LN 503 -75 -008 SHOK, GLEN A ET AL 21770 CONGRESS HALL LN SARATMA CA 95076 -9714 21756 CONGRESS LN 503 -75 -010 'WALKER, 'MARGARET VIVIEN SIOTE 21756 CONGRESS HALL LN SARATOGA CA 95076 -9714 CONGRESS LN 503 -75 -016 LUTHRA, ANKUR TRUSTEE [4151 TEERLINK WY SARATMA CA 95076 -9735 14930 'VINTNER CT 503 -75 -Dl 8 ZARNEGAR, SAMSON 14930 VINTNER CT SARATOGA CA 95070 -9712 19370 SARATOGA- RD 510- 06 -D05 DUC, DANIEL A AND D1UC, LYNN K 105 HOGANS VISTA SEQUIM WA 98382 20610 LOMITA AV 517- 12 -D12 RANJAN, K TRUSTEE & ET AL 20610 LOMITA AV SARATOGA CA 95070 -6024 15027 BOHLMAN RD 517 -13 -009 SAMPLE, STEPHEN P AND PHI, CHINH 150127 BOHLMAN RD SARATOGA ACA 95070 -6354 1.5600 BELNAP DR 517 -14 -085 SUN, YUE AND SUN, LILI 15600 BELNAP DR SARATOGA CA 95670-6600 15400 PEACH HILL RD 517 -22 -072 AR M1LLl, 'V TRUSTEE & ET AL 15400 PEACH HILL RD SARATOGA CA 95070 106 records of 106 Santa Clara County Need Abatement Program 61%, Page 5 2014 Return Reply Farm IMPORTANT: Please complete this form and mail back to the 'Weed Abatement Program no later than January 15, 2014. Thank you. 104280 DOUGHEJR AVE LLC 15700 WINCHESTJR BL LOS GATOS CA 95030 -3305 .Jr7AFT Parcel Number site Address 712 -2$ -011 10280 DOUG11ERTY MORGAN HILL 100280 DOUGHERTY AVE LLC TRA: 87 -001 1111111111111111111111111111 Please check the box that applies for each parcel (see explanations below): A B C I am no longer the owner of this property, and the new owner information is listed below. Please return Reply Form immediately. I I intend to maintain this parcel in a manner consistent with the Minimum Fire Safety Standards from April 1, 2014 through the end of the fire season (typically runs through October). All parcels on the abatement list remain subject to inspection to ascertain compliance. Non - compliance by the deadline will result in an Inspection fee or the abatement of weeds by the County contractor and the resulting charges added to the property tax. G I request that the County Contractor perform weed abatement work on this parcel, Charges for this work will be added to my property tax bill. Work may commence on or about March 12th, 2014.. Please provide any additional information such as new owners, presence of piping, irrigation, crops or other improvement. If your property is fenced /locked, please provide instructions on how to enter the property. If you are no longer the owner of the property identified by this mailing, please notify the County immediately. If you sell your property after December 1 st ,X713, it is your responsibility to notify the new owner and to include the obligation to pay any abatement costs in your agreement of sale. Without taking this action, you will be liable for all hazard abatement charges assessed to the property. Thank you ---- ____ -- 0 Please check if you feel this parcel is environmentaly sensitive Signature Name (please print) 51 Date } Day time phone Fold Here First 1 AAA ------ ------------------------------------------------- ---------------------------------- Return Address Fold Here Second Use Staples To Secure Santa Clara County 'Weed Abatement Program Department of Agricultural and Environmental Management 1553 Berger Drive, Bldg. #1 San Jose, California, 95112 52 TRA 15 Notice to Destroy Weeds NOTICE IS HEREBY GIVEN that on December 18, 2013, pursuant to Article II of Chapter & of the Saratoga City Code, the City Council passed a resolution declaring that weeds, rubbish, refuse, obstructions or other dangerous materials as hereafter described, existing upon your property, or upon the adjacent street, constitutes a public nuisance, which must be abated by the removal and destruction thereof. NOTICE IS FURTHER GIVEN that property owners shall, without delay, remove and destroy all such weeds or brush or rubbish or other materials from their property and the abutting one -half of the street in front and alleys, if any, behinds such property and between the lot lines thereof as extended, or in front of which, said weeds are removed and such cost will constitute a lien upon such lots or lands until paid and will be collected upon the next tax roll upon which general municipal taxes are collected. All property owners having any objection to the proposed nuisance abatement are hereby notified to attend a meeting of the City Council, Council Chambers of City Hall at 13777 Fruitvale Ave,, Saratoga, California, to be held on Wednesday, January 15, 2014, at 7:00 p.m., or as soon thereafter as the matter can be heard, when their objections will be heard and given due consideration. The language and format for this notice is required by California Health and Safety Code Sections 14891 Et. Seq. (over) 53 SARATOGA 'WEED ABATEMENT PROGRAM SCHEDULE January 15 2014 Commencement hearing to consider objections to abatement list. April 15, 2014 PARCEL ABATEMENT DEADLINE Parcel must be free from hazardous vegetation by this date or Inspector will order abatement. July /August 2014 Assessment Hearing to protest abatement charges. 2014 COUNT' WEED ABATEMENT FEES I� f this is your first year in the Weed Abatement Program, you will be responsible fora fee of $41.00 per parcel to cover the cost of creating and maintaining a file in our database. Please be advised that the property owner of any parcel found to be non - compliant on or after the April 15th deadline will be charged an inspection fee of $250.00 and the property will be scheduled for abatement by the County contractor. If you complete the abatement work before the County contractor performs the abatement, you will not incur further charges. Should the abatement work be performed by a County contractor, you will be assessed the contractor's charges plus a County administrative fee of $169.00 per parcel. 2014 COUNTY CONTRACTOR'S WEED ABATEMENT PRICE LIST A) Disc Work ** PARCEL SIZE: 0- 12,500 sq.ft. 12,501 sq.ft.- 43,560sq.ft. Larger than 1 Acre I" Disc + 211 Disc $188.49 $126.36 $219.02 $157.97 $93.72 $83.1.9 = Total Discs $314.85 $376.99 $176.91 (PER ACRE) ** It is required that parcels be disced twice a year. The cost for the first discing is higher due to additional work normally required during the first discing. B) HANDWORK $3.05 PER 100 s ft Q FLAIL b Foot Mower $2.11 PER 1000 soft MOWING 12 Foot Mower $2.11 PER 1000_sc D) LOADER WORK $102.67 PER HOUR E) DUMP TRUCK $94.77 PER HOUR F) BRUSH WORK $3.05 PER 100 soft G) DEBRIS REMOVAL $36.10 PER HOUR H) DUMP FEE 100% Added to orders with debris removal at 100% of the dump site charge. *Please note this program does not offer herbicide application as a method of abatement. (over) 54 County of Santa Clara Department of Agriculture and Environmental Management Weed Abatement Division 1553 Berger Drive Building 1 San Jose, CA 95112 (408) 282 -3145 Fax (408) 286 -2460 November 19, 2013 IMPORTANT NOTICE TO ABATE WEEDS Dear Property Owner; To protect your property and the surrounding area from possible fire, your jurisdiction contracts with the County of Santa Clara to operate a Weed Abatement Program. The County is providing this notice and information packet to you as part of the Program. Please read the information carefully, and call us for clarification or additional information. Your jurisdiction has or will adopt a resolution declaring your property as one that may contain potential fire hazards from weeds or ether debris. In addition, your jurisdiction will be conducting a public hearing to consider an abatement order requiring you to remove any hazardous vegetation or combustible debris. The public hearing will be held on the date and at the place stated in the attached notice to destroy weeds. The public hearing provides an opportunity for you to raise any objections and/or concerns to the requirement that you remove fire- hazardous vegetation and /or debris from your property prior to the deadline provided in the attached abatement schedule. The Weed Abatement Program works in coordination with parcel owners if their property is habitat to protected species of plants and/or animals. If you believe your parcel includes an environmentally sensitive habitat, please check the box and explain this on the reply form to assist us in determining the best approach to weed abatement at your property. If after the public hearing the Weed Abatement Program is approved for your property, the County is authorized by its contract with the cities and by state law to perform an inspection of your property to determine whether the property has been cleared of hazards according to Minimum Fire Safety Standards (see enclosed brochure). Inspections will begin after the abatement deadline for your jurisdiction. This notice does not relieve you of your responsibility to complete the necessary work prior to the deadline for your jurisdiction. If this is your first year in the Weed Abatement Program, you will be responsible for a fee of $41.00 per parcel to cover the cost of creating and maintaining a file in our database. If you fail to complete the abatement work prior to the County inspection of your property, you will be responsible for an inspection fee of $250 per parcel and your property will be scheduled for abatement by the County contractor. if you complete the abatement work before the County contractor, you will not incur further charges. Should the abatement work be completed by a County contractor, you will be assessed the contractor's charges plus a County administrative fee of $169 per parcel. The County will use the least costly method of abatement considering the physical characteristics of your property and environmental concerns. Fees are detailed in the attached price list. The total amount will be included as a special assessment on your property tax bill following confirmation of the charges by Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simidan County Executive: Jeffrey V. Smith 55 your jurisdiction. Notice of the date of that meeting will be posted at a location prescribed by your jurisdiction (typically at the Civic Center) at least three days prior to the meeting. You can avoid all costs, other than the first year fee, by completing the abatement work yourself according to Minimum Fire Safety Standards (see enclosed brochure) prior to the abatement deadline for your jurisdiction and maintaining the Minimum Fire Safety Standards for the duration of fire season, which typically runs through October. Parcels will be removed from the program after three (3) consecutive years of voluntary compliance (work completed prior to the deadline). In preparation for this program, please complete and return the enclosed Reply Form so that we are aware of your intentions regarding the maintenance of your property. If you designate in your reply that you intend to abate the weeds yourself, you are expected to complete the abatement before the deadline listed on the abatement schedule and maintain fire safe conditions for the duration of the fire season. Responding that you intend to provide maintenance yourself does not release you from this responsibility to have the maintenance completed before your deadline and repeated as necessary to maintain Minimum Fire Safe Standards. County contractors will proceed to abate hazardous vegetation as necessary after the deadline for your jurisdiction. Enclosed you will find the following information: A Reply Form specific to your property. Please complete and return promptly, A Notice to Destroy Weeds informing you of an upcoming public meeting that you must attend if you have any objections to the proposed removal of hazardous vegetation or debris from your property. A Weed Abatement Program Schedule for your city and a current County price list. A Brochure about the Santa Clara County Weed Abatement Program. Please be aware that any abatement performed by the County contractor must be in compliance with all applicable environmental protection regulations. If your property fails within an area designated as possible habitat for burrowing owls or any other protected species of bird or animal, the methods used to remove vegetation may be regulated by specific laws or local ordinances. If you are no longer the owner of the property identified by this mailing, please notify the County immediately. If you sell your property after the date of this letter, it is your responsibility to notify the new owner and to include the obligation to pay any abatement costs in your agreement of sale. Without taking this action, you will be responsible for all hazard abatement charges assessed to the property. Our goal is voluntary compliance with the Minimum Fire Safety Standards, and it is our objective to ensure that all properties remain safe from fire. If you have any questions about your property or need on- site advice to help you achieve compliance with the Minimum Fire Standards, please call the Santa Clara County Weed Abatement Program at (408) 282 -3145. Sincerely, Amy Brown, Director Department of Agriculture and Environmental Management 56 MINIMUM FIRE SAFETY STANDARDS 1. Vegetation gust not exceed 6 inches in height any time after the compliance deadline. 2. Maintain grasses and weeds below six inches for ten feet horizontally on both sides of all roadways, including driveways and access routes. 3. Clear Ilammable vegetation a minimum of thirty feet around any structure•, occupied or not. Ornamental vegetation should be kept gear of dead material. Some conditions, such as slopes, may require up to a 100 -foot clearance. 4. Parcels one acre or less shall be completely abated. Parcels over one acre up to five acres require 30 -foot clearance around structures and perimeter property lines. Additional 30 -foot crass fuel breaks may also be required, 5. Parcels larger than five acres require 30 -foot clearance around structures and perimeter property lines in addition to 30 -foot cross breaks as needed to separate the remaining vegetation into sections no larger than five acres. 6. keep property clear of accumulation of combustible debris, such as trash, wood, and dead vegetation. Stacked firewood and neatly piled yard waste is not considered to be combustible debris. T keep vegetation cleared from under the eaves of houses. 3. Trirn tree branches to at least ten feet from chimney. 9. Clear leaves, pine needles and debris from roof and gutters. m 4xir..t8 i r; minimum 30' clearance of brush. and combustible vegetation around all structures. �.{ I \1 Steele woodpiles at least 30' from buildings. fences and other combustible materials. __WW V d i sposa of trash, refuse."bbish, trimmings and other cam.bustible debris by having it hauled to focal LandFill. tri m overhanging trews to, from chimney. Limb forge trees - around structures. r� Char V leaves, twigs and other corn bustbre debris off root. rI Char combustible vegetation and debris from beneath TrFn+ decks - 701 trees from chi mney. Limb � large trees around structures. Clsar l.' house number, in an emergency. the address should be easily seen . and,readabla from the street. Fire Resistant Landscaping mairrta8r+ the grasses and weeds on your Property below 6 -. Areas of t acre or more may be completely d+`sced. fire broken or grazed with perimeters maintained. Please call for rat4uiremen18 tot your particular parcel. The following is a partial list of fire resistant plants that you may choose to use around your home to reduce the risk of fire. Contact your local nursery for selections appropriate to your area. All grasses, including those purportedly fire resistant, must be maintained below 6' in height. Trees: Shrubs: Escaborib Groundcover. Freeway Daisy African Sumac Bear" Hopseed Busts Aaron's Beard Rode rose (except Gum California Pepper Carmel Creeper Lemonade Berry Australian Daisy varo) Carolina Cflerry Candytuft Catalina Cherry Sterile Capeweed Fire Safety Through Vegetation Management Santa Clara Column Department of Agriculture and Environmental Management Weed Abatement Program 1553 Berger Drive #I San rase, CA 95112 Phone: (408) 282 -3145 Fax: (448) 286 -2460 SO-'. bate r�tenl;rr`:.I?4'1.sec t v.47i The Santa Clara County Weed Abatement Program The Santa Clara County Department of Agriculture and Environmental Management and your city are working together to protect your community from fire. We need your help. Please read and follow the directions provided in this brochure regarding fire prevention on your property. The purpose of the Weed Abatement Program is to prevent fire herds posed by vegetative growth and the accumulation of combustible materials. The Weed Abatement program is entirety funded from fees charged to residents. Fees will be assessed for any property in the first year of the program. This is to cover the cost of creating and maintaining a record for the property, Properties that fail the compliance inspection will be charged an inspection fee, even if the resident completes the weed abatement If the property requires abatement by the County contractor, the property owner will be responsible far the actual cost of abatement plus an administrative fee. Properties that meet and maintain the minimum fire safefy standards will not be charged other than the first year fee. Program staff annually inspect parcels at the beginning of the fire season, which is typically in March or April depending on your jurisdiction. If the parcel is not in compliance at the time of inspection, the property owner will be charged an inspection fee, and the owner will be sent a courtesy nation as a reminder to abate the weeds. ti the weeds are not - abated by the property owner, the work will be completed by the County contractor. The property owner will pay a fee equal to the contractor=s charges plus a County administrative fee. Alf-fees will be included in your property tax bill. Oer Goal Is Volonlary Compliance Property Owner's Responsiblilitres • Do not allow a fire hazard to exist on your property. The Minimum Fire Safety Standards (MFSS) in this brochure give you guidelines to follow in order to maintain your property and protect against a fire hazard. Please contact our office if you need guidance or have any questions regarding the requirements! e Make arraNernents to have your property maintained throughout the year. Contractors can be found in the yellow pages. You may choose to have the County contractor maintain your property. A current price lust is included in your packet. • Please complete and return the Reply Form provided in your mailing packet by the date on the form. Indicate your preference regarding performance of weed abatement services. Program) Staff Resmensigilities • Weed Abatement Inspectors will perform periodic inspections on all parcels included in the Santa Clara County Weed Abatement Program. Properties that fail the compliance inspection will be charged an inspection fee, even if the resident completes the weed abatement • lnspectors will order the Cou my contractor to perform all necessary abatement work on any parcel where the MFSS are not met. An attempt will be made to give the owner a courtesy notice poor to initial abatement. • On properties where the MFSS have been met, but a fire hazard still exists, the Weed Abatement Program will send a letter to the owner specifying additional work that needs to be performed. • The County contractor uses several methods of abatement including discing and handwork. The property owner is free to select whatever method they choose, provided the MFSS of all federal, state and local laws are met, . The Weed Abatement Program wilt place inspection costs and the charges for County contractor services plus a County administrative fee on the property owner's tax bill during the next fiscal year.. Burrowing Owls These small owls nest in abandoned ground squirrel bumrws. f]iscing collapses the burrows and kills the young. These owls are listed as a state Species of Special Goncem and are protected by the federal Mig ratory Bird Treaty Act. If you suspect burraMng Owls on your property you must: use another form of weed abatement such as mowing or weed - eating. If you request the County perform abatement services, please notify program staff or your City if burrowing owls are known to exist on Your orocedv. Frequently Asked Questions Q. Why have I received an Abatement Notice? A. Typically, a property is placed on the program if a Weed Abatement Inspector identified a potential fire hazard -on the properly. Fire Departments and other agencies also submit complaints to the Weed Abatement Program. Q. What is required of me now that I am in the Program? A. All property owners are required to maintain their property free of fire hazards throughout the year_ Q The grasses planted on my property are fire resistant. Are they exempt from the Weed Abatement program? A. No. Even grasses that possess some fire resistant qualities are not fire proof, and they can add fuel to any site that is sub ect to a fire. Additionally, fire resistant grasses are rarely found in a pure, homogenous stand but rather are usually found to occur minced with other common introduced annual grasses that are highly flammable and hazardous in a fire event. Finally, many grasses occur in Santa Clara County and species identification is difficult in the field, especially after the spring when the reproductive portions required for identification have dried and dispensed, Weed Abatement Inspectors . can only focxrs on the presence of grasses and weeds on your property and the Minimum Fire Safety Standards, and not on grass species identification. Therefore, all grimes are required to be below 6 inches in height. More FAQ: Q. What is the SC Corvnty Weed AbatementPmgram? A. This is a monitoring program and our primary objeG44ve is voluntary compliance. See the first two paragraphs of this brochure for further specifics. Q. Now long will I be on the Program? A. Your property will remain an the Program for three yearn If no hazards are found during that time, your property may be removed from the program. Q. Now much will tfris cost me? A. There will be no cost to you other than the first year fee if the Minimum Fire Safety Standards (MFSS) are met by the given deadline and maintained through the fine season. If the parcel does not meet the MFSS when it is first inspected in the spring, or if work is required by the County contractor, you will be charged a fee. Our goal is to ensure that the MFSS are met at the lowest possible cost to the property owner.. Q. How wall I be bil led? A. Should the parcel fail the compliance inspection, charges for the inspection and any abatement work performed will appear as a special assessment on you r next property tax bill. Q. Why have you performed work on my property while the vegetation is still green? A. Grass, weeds or piles of combustible debris have been declared a public nuisance by your jurisdiction. Abating fire hazards in the spring minimizes the volume of combustible material before the hazards increase during the peak fire season. Q. Will you notifyr me pdar to beginning abatement work? A. Property owners are responsible for preventing fire hazards on their property. If the MFSS have been mel. but further work Is necessary, you will receive notice prior to the County contractor performing the work. If the MFSS have not been met, an attempt will be matte to give the owner a courtesy notice prior to initial abatement. Q. Where can I find someone to provide abatement services? A. Weed Abatement contractors can be found in the Yellow Pages under 'deed Control Services' or 'Dsscing Services". You may have the County contractor perform the necessary work see your mailing packet for a current price list as administrative costs are charged. Q. How can I get additional information or assistance regarding the specific requi rements for my property? A. Weed Abatement Inspectors are available to assist you and answer your questions. Please call our Customer Service line at (408) 282 -3145 to schedule a consultation with prograrnn staff or to obtain additional information. 1p SARATOGA CITY COUNCIL MEETING DATE: January 15, 2014 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Christopher Riordan, AICP DIRECTOR: James Lindsay SUBJECT: Zoning Amendment for Single Room Occupancy Units RECOMMENDED ACTION: 1. Conduct a public hearing. 2. Introduce and waive the first reading of the attached ordinance to amend Section 15- 19.035 (C- N(RHD)) to establish development standards for Single Room Occupancy Buildings and direct staff to place the ordinance on the consent calendar for adoption at the next regular meeting of the City Council. REPORT SUMMARY California Senate Bill 2 (S132) requires General Plan Housing Elements to include polices for the provision of transitional housing opportunities often referred to as Single -Room Occupancy (SRO) housing. An SRO is a building with rental units which contain individual or common cooking and bathroom facilities Consistent with S132, the current General Plan Housing Element includes the following policy to encourage the development of SRO's: Policv Action 4 -4.8: Zoning to Encourage and Facilitate Simile -Room Occu-Dancv Units (SRO's) The City understands the importance of single -room occupancy units to provide housing opportunities for lower- income individuals, persons with disabilities, the elderly and formerly homeless individuals. The City shall amend the Zoning Code to establish explicit definitions for and regulatory standards addressing single -room occupancy units. The Zoning Code will include development standards and permitting procedures than encourage and facilitate development of SRO housing, consistent with State law. The attached ordinance would add a definition and establish development standards for SROs. Emergency shelters, transitional housing, and supportive housing for homeless individuals and families are all permitted uses in the C- N(RHD) district. SROs are a type of transitional housing and would therefore be considered a permitted use which is consistent with General Plan Policy Action 4 -4.8 The Planning commission considered this ordinance at its meeting of December 11, 2013 and recommended approval to the City Council. 59 ENVIRONMENTAL DETERMINATION: The Community Development Department completed an Initial Study and Negative Declaration which included a review of the environmental impact of all of the policies included in the adopted 2007 -2014 General Plan Housing Element. This review included Policy Action 4 -4.8: Zoning to Encourage and Facilitate Single -Room Occupancy Units (SRO's) FISCAL IMPACT(S): There are no negative fiscal impacts associated with the approval of the proposed ordinance and resolution. ALTERNATIVE ACTION(S): None FOLOW UP ACTIONS(S): As directed. ADVERTISING, NOTICING AND PUBLIC CONTACT: A notice of the public hearing on this agenda item was published in the Saratoga News on December 31, 2013. Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: 1. Draft Ordinance .E ORDINANCE AN ORDINANCE AMENDING CHAPTER 15 OF THE SARATOGA CITY CODE THE CITY COUNCIL OF THE CITY OF SARATOGA HEREBY ORDAINS AS FOLLOWS: Findings California Senate Bill 2 (S132) requires General Plan Housing Elements to include polices for the provision of transitional housing opportunities often referred to as Single -Room Occupancy (SRO) housing. 2. The 2007 -2014 General Plan Housing Element included a policy that the City amend the zoning code to include definitions and development standards for Single -Room Occupancy housing. 3. The City of Saratoga wishes to amend Section 15 of the City Code to include development standards for Single -Room Occupancy housing and permitting procedures consistent with State law. 4. These amendments were considered by the Planning Commission of the City of Saratoga after a duly noticed public hearing on December 11, 2013 and the Planning Commission recommended adoption of the updates to Chapter 15. 5. The City Council of the City of Saratoga held a duly noticed public hearing on September January 15, 2014, and after considering all testimony and written materials provided in connection with that hearing introduced this ordinance and waived the reading thereof. Therefore, the City Council hereby amends the City Code as follows: Section 1. Adoption. The Saratoga City Code is amended as set forth below. Text to be added is indicated in bold double - underlined font (e.g., bold double- underlined) and text to be deleted is indicated in strikeout font (e.g., str-ikee ). Text in standard font is readopted by this ordinance. Text in italics (e.g., italics) is descriptive only and is not part of the amendments to the City Code. 1. Definition of Single -Room Occupancy Building 15- 06.615 Single -Room Occupancy Building "Single-Room Occupancy (SRO) Building" means any building containing five or more rental units dedicated to providing housing for persons with disabilities, the elderly or lower - income individuals. SRO buildings contain either individual or common cooking and/or bathroom facilities. SRO units are individual living spaces within an SRO building. 61 2. Adding Development Standards e or Single -Room Occupancy Buildings and Units to the C- N(RHD) district regulations. 15- 19.035 C- N(RHD) district regulations. (a) Permitted uses. In addition to the permitted uses listed in Section 15- 19.020(a) and 15- 19.030(a) of this Article, the following permitted uses shall also be allowed in a C- N(RHD) district: (1) Mixed -use development with a minimum residential density of twenty dwelling units per net acre and conforming to the design standards found in Article 15 -58. Pursuant to Government Code Section 65583.2(i) such development shall not constitute a "project" under CEQA. (2) Emergency shelters, transitional housing, single-room occupancy buildings, and supportive housing for homeless individuals and families. (b) Conditional uses. In addition to the conditional uses listed in Section 15- 19.020(b) and 15- 19.030(b) of this Article, the following conditional uses may also be allowed in a C- N(RHD) district, upon the granting of a use permit pursuant to Article 15 -55 of this Chapter: (1) Drive - through services. (2) Gasoline service stations; provided that all operations except the sale of gasoline and oil shall be conducted within an enclosed structure. (c) Site area. The minimum net site area of any lot in a C- N(RHD) district shall be ten thousand square feet. (d) Site frontage, width and depth. The minimum site frontage, width and depth of any lot in a C- N(RHD) district shall be as follows: Frontage Width Depth 60 feet 60 feet 100 feet (e) Coverage. The maximum net site area covered by structures on any lot in a C- N(RHD) district shall be eighty percent. (f) Front setback area. The minimum front setback area of any lot in a C- N(RHD) district shall be ten feet; except that on a site abutting and fronting on the same street as, or directly across the street from, an A, R -1, HR, R -M or P -A district, the minimum front setback area shall be fifteen feet. (g) Side and rear setback areas. No side or rear setback areas shall be required for any lot in a C- N(RHD) district, subject to the following exceptions: (1) On a reversed corner lot abutting a lot in an A, R -1, or HR district, the minimum exterior side setback area shall be not less than one -half of the required front setback area of the abutting lot. 62 (2) Except as otherwise provided in subsection (g)(1) of this Section, on a lot abutting an A, R- 1, or HR district, the minimum side setback area or rear setback area abutting such other district shall be thirty feet. (3) On a lot directly across a street or alley from an A, R -1, or HR district, the minimum side setback area or rear setback area abutting such street or alley shall be ten feet. Where a side or rear setback area is required under any of the foregoing provisions, one foot shall be added to the required setback area for each one foot of height or fraction thereof by which a structure within thirty feet of the lot line for such setback area exceeds fourteen feet in height. (h) Height of structures. The maximum height of any structure in a C- N(RHD) district shall be thirty feet. (i) Enclosure of uses. All permitted and conditional uses shall be conducted entirely within a completely enclosed structure, except for off - street parking and loading, gasoline service stations, outdoor dining, nurseries, garden shops and Christmas tree and pumpkin sales lots. 0) Screening and landscaping. An area not less than five feet in depth along all property lines that abut a street shall be landscaped with plant materials and/or improved with sidewalks or pathways as required by the Planning Commission. All planting materials shall permanently be maintained by the owner or occupant of the site. (k) Alternative standards for multi -family dwellings. Notwithstanding any other provisions of this Section, where multi - family dwellings will be located upon a site, the project shall comply with the development standards set forth in Article 15 -17 of this Chapter. The density of development above twenty dwelling units per net acre shall be as determined in each case by the Planning Commission, based upon its findings that: (1) The project will not constitute overbuilding of the site; and (2) The project is compatible with the structures and density of development on adjacent properties; and (3) The project will preserve a sufficient amount of open space on the site; and (4) The project will provide sufficient light and air for the residents of the site and the occupants of adjacent properties. 1) Development Standards for Single Room Occupancy Buildings and Units (1) Single Room Occupancy Buildings (a) Four square feet of common area per living unit shall be provided, with a minimum of 200 square feet in area of interior common space, excluding janitorial storage, laundry facilities and common hallways. (b) Laundry facilities must be provided in a separate room at the ratio of one washer and one dryer for every 20 units or fractional number thereof, with a least on washer and dryer per floor. 63 (c) A cleaning supply room or utility closet with a wash tub with hot and cold running water shall be provided on each floor of the SRO Facility. (2) Single Room Occupancy Units a) A unit shall have a minimum size of 150 square feet and a maximum of 400 square feet. b) A unit shall accommodate a maximum of two persons. (c) A unit may contain partial or full bathroom facilities. A partial bathroom facility shall have at least a toilet and sink: a full bathroom facility shall have a toilet, sink and bathtub. shower or bathtub /shower combination. If a full bathroom facility is not provided. common bathroom facilities shall be provided in accordance with the California Building Code for congregate residences. (d) A unit is not required to but may contain partial or full kitchen facilities. A full kitchen includes a sink, a refrigerator and a stove, range top or oven. A partial kitchen is lacking at least one of these appliances. If a full kitchen is not provided, common kitchen facilities shall be provided with at least one full kitchen per floor. e) Each unit shall have a separate closet. (f) All units shall comply with all requirements of the California Building Code. All units shall comply with all applicable accessibility and adaptability requirements. All common areas shall be fully accessible. (3) Management a) An SRO building with 10 or more units shall provide a 24 -hour resident manager. An SRO building with less than 10 units shall provide a management office. (b) A management plan shall be submitted with the development application for a SRO building. The management plan shall address management and operation of the facility. rental procedures, safety and security of residents and building maintenance. (4) Off - street parking shall be provided consistent with Section 15 -35 -030 (5) Tenancy of SRO units shall be for not less than 30 days. (6) An existing structure may be converted to an SRO building, consistent with the provision of this Section. m 3. Parking requirements for Single -Room Occupancy Units 15- 35.030 - Schedule of off - street parking spaces. Off - street parking spaces shall be provided in accordance with the following schedule: Use Spaces Required t) Single -Room Occupancy Building One space for each unit plus one space for the on -site manager when required and one space for each additional employee. Section 2. Severance Clause. The City Council declares that each section, sub - section, paragraph, sub - paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub - section, paragraph, sub - paragraph, sentence, clause and phrase of this ordinance. If any section, sub - section, paragraph, sub - paragraph, sentence, clause or phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. Section 3. California Environmental Quality Act The Community Development Department completed an Initial Study and Negative Declaration which included a review of the environmental impact of all of the policies included in the adopted 2007 -2014 General Plan Housing Element. This review included Policy Action 4 -4.8: Zoning to Encourage and Facilitate Single -Room Occupancy Units (SRO's). Section 4. Publication. A summary of this ordinance shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. 5 65 Following a duly notice public hearing the foregoing ordinance was introduced at the regular meeting of the City Council of the City of Saratoga held on the 15th day of January, 2014, and was adopted by the following vote on February 5, 2014. COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: EMILY LO MAYOR OF THE CITY OF SARATOGA Saratoga, California APPROVED AS TO FORM: RICHARD TAYLOR, CITY ATTORNEY Co .. ATTEST: CRYSTAL BOTHELIO CLERK OF THE CITY OF SARATOGA Saratoga, California SARATOGA CITY COUNCIL MEETING DATE: January 15, 2014 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Michael Fossati DIRECTOR: James Lindsay SUBJECT: Second Reading of an Ordinance Correcting Designations on the Zoning Map RECOMMENDED ACTION: Waive the second reading and adopt an ordinance approving the correction of the Zoning Map Designations for APN 503 -82 -006 & APN 517 -08 -048. BACKGROUND: At the 12/18/13 City Council Meeting, the Council conducted a public hearing and introduced an ordinance that would allow Staff to correct discrepancies within the zoning map for the certain properties discussed above. The Council directed Staff to place the matter on the agenda for the next Council meeting. The ordinance can be found as Attachment 1. FOLLOW UP ACTION: This ordinance or a comprehensive summary thereof shall be published in a newspaper having general circulation within the City of Saratoga within 15 days after its adoption. CONSEQUENCES ADVERTISING, NOTICING AND PUBLIC CONTACT: The notice of this meeting was properly posted. ATTACHMENTS: 1. Ordinance Page 1 of 1 67 ORDINANCE NO. AN ORDINANCE OF THE CITY OF SARATOGA AMENDING THE ZONING MAP TO RECLASSIFY THE ZONING OF PARCELS 503 -82 -006 AND 517 -08 -048 THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS: Section 1. Findings The City Council finds and declares as follows: A. The Zoning designation of parcel 503 -82 -006 was inadvertently changed to R -1- 40,000 in 2007 due to a technical error. B. The Zoning designation of parcel 517 -08 -048 was inadvertently changed to Commercial Historic 2 (CH -2) in 2007 due to a technical error. C. So as to apply the zoning designation consistent with the General Plan, it is necessary to amend the Zoning Map to change parcel 503 -82 -006 to the zoning designation of R -1- 40,000/R -1- 12,500 and parcel 517 -08 -048 to CH- 2/R -M- 3,000. D. Following a public hearing on November 13, 2013 at which time all interested persons had an opportunity to be heard, the City of Saratoga's Planning Commission recommended correcting the Zoning designation of parcels 503 -82 -006 and 517 -08 -048. The City of Saratoga's City Council considered to Planning Commission recommendation at a public hearing at which all interested persons had an opportunity to be heard on December 18, 2013. Section 2. Zoning Map Amendment Pursuant to Article 15 -85 of the Saratoga Municipal Code, the City of Saratoga Zoning Map is hereby amended to reclassify the Zoning District designation of parcel 503 -82 -006 to R -1- 40,000/R -1- 12,500 and parcel 517 -08 -048 to CH -2 /R -M -3,000 as shown on Exhibit "A" attached hereto and incorporated herein by this reference. Section 3. Severance Clause The City Council declares that each section, sub - section, paragraph, sub - paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub - section, paragraph, sub - paragraph, sentence, clause and phrase of this ordinance. If any section, sub - section, paragraph, sub - paragraph, sentence, clause or phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance regardless of the portion held invalid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. .: Ord. XX -XXX Section 4. California Environmental Quality Act The proposed amendments to the City Code are Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline sections 15061(b)(3) - the general rule that CEQA applies only to projects which have the potential of causing a significant effect on the environment. Section 5. Publication. This ordinance or a comprehensive summary thereof shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. Following a duly notice public hearing the foregoing ordinance was introduced and read at the regular meeting of the City Council of the City of Saratoga held on the 18th day of December 2013 and was adopted by the following vote following a second reading on the January 15, 2014. COUNCIL MEMBERS: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Crystal Bothelio CITY CLERK APPROVED AS TO FORM: SIGNED: Emily Lo MAYOR, CITY OF SARATOGA, CALIFORNIA DATE: .• Ord. XX -XXX Richard Taylor CITY ATTORNEY DATE: 70 i Ji V Existing Zoning Designation — Lot 1 (APN 503 -82 -006) R -1- r V 71 Proposed Zoning Designation — Lot 1 (APN 503 -82 -006) Qi-2 Existing Zoning Designation — Lot 2 (APN 517-08-048) 72 I ti Proposed Zoning Designation — Lot 2 (APN 517-08-048) If, MEETING DATE: DEPARTMENT: PREPARED BY: SARATOGA CITY COUNCIL January 15, 2014 AGENDA ITEM: Public Works CITY MANAGER: Dave Anderson John Cherbone DIRECTOR: John Cherbone SUBJECT: 2013 Pavement Management Program and Proposition 1B State Grant — Construction Contract Amendment RECOMMENDED ACTION: Approve increase to the construction contract with G. Bortolotto & Co. Inc. in the amount of $60,000. �� � 1]�Ii.Yllu i► / \.Zip Sealed bids for the 2013 Pavement Management Program, including work funded by Proposition 1B, were opened on September I Oh of last year. The scope of work includes the following streets: • Miller Ave, Douglass Ln, Ten Oaks Ct, Michaels Dr, Twain Ct, Evans Ln, Reid Ct, Verde Vista Ct, Meadow Oak Rd, Taos Dr, Glen Brae Dr, Edinburgh Dr, Hammons Ave, Homes Dr, Titus Ave, Hakone Gardens driveway, Hakone Gardens driveway and parking lot, and Hidden Hill Ln. The driveway work at Hakone Gardens was the first priority given to the contractor. The good weather allowed the contractor to complete the major elements of the driveway improvements including a retaining wall that was added to the project prior to commencing work. The retaining wall fixed one of two bottlenecks on the driveway where the width is less than standard for two way travel. The cost of the retaining wall and other minor modifications to the width of the driveway total $61,470. The authorized contract change order authority is $62,520, which leaves a remaining contingency amount of $1,050 to cover the bulk of the contract work to be completed. It is therefore recommended that the City Council authorize an increase to the construction contract in the amount of $60,000 to cover additional or unforeseen work for the remaining scope. FISCAL IMPACTS: The project is funded by Gas Tax and Proposition 1B. There are sufficient funds in the City's Gas Tax Account ($225,000) for the $60,000 increase to the construction contract. Funds not expended in the contract will return to the CIP fund balance for street maintenance. Page 1 of 2 73 CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The construction contract with G. Bortolotto & Co. Inc. will not be increased. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: The construction contract will be amended. ADVERTISING, NOTICING AND PUBLIC CONTACT: This item was posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting and residents may subscribe to the agenda on -line by opting in at www.sarato ag ca.us. ATTACHMENTS: None Page 2 of 2 74 SARATOGA CITY COUNCIL MEETING DATE: January 15, 2014 AGENDA ITEM: DEPARTMENT: Community Development / Public Works PREPARED BY: James Lindsay / John Cherbone SUBJECT: John Henry House Relocation Feasibility Report RECOMMENDED ACTION: Conceptually approve the placement of the John Henry House within the City's Heritage Orchard, in the event it is moved from its current location. SUMMARY: The owners of the John Henry House are currently planning on demolishing the building to make room for a proposed new commercial building at the site. However, demolishing the building will require the owners to pay the City to prepare an environmental impact report (EIR) which would cost approximately $45,000. If the John Henry House is moved to an appropriate setting than a less costly negative declaration could be prepared for the project. At the November 20, 2013 City Council meeting the Council directed staff to agendize a discussion of the feasibility of moving the house to City property. Of the three settings /location identified by the Heritage Preservation Commission, the Heritage Orchard is the staff preferred location if the City were to accept the building. BACKGROUND: A design review application was filed with the Planning Division in October 2013 to construct a new commercial building at 14630 Big Basin Way, the location of the privately owned John Henry House. The project requires removal of the house. Constructed in 1869, the house is classified as a City Heritage Resource (Attachment 1) as it is on the City's Heritage Resource Inventory. The Heritage Preservation Commission (HPC) reviewed the development application at its November 2013 meeting and passed a motion recommending the City Council consider options for moving and reconstructing the John Henry House. Potential locations discussed by the HPC included the Heritage Orchard, the Civic Center lawn area (northwest corner of Fruitvale and Allendale), and the future Quarry Park site. Staff completed a California Environmental Quality Act (CEQA) Initial Study for the development proposal and concluded that an environmental impact report (EIR) would be required due to the age and historic features of the John Henry House. Moving the building has been accepted by the courts as sufficient mitigation for an impact to a historic resource. If such a move becomes part of the project than a mitigated negative declaration could possibly be prepared instead of an EIR. After receiving the Council's direction on November 20, 2013, staff requested Kelly Brothers House Movers to review the feasibility and provide a cost estimate to move the house to a different location. They determined that the move is technically feasible and would cost 75 approximately $24,000 (Attachment 2) plus an additional $5,000 for preparation work. Additional costs include foundation work, utility connections, and building restoration. Initially foundation improvements will be required at an estimated cost of $25,000. Utility and restoration work can be implemented at a later time. DISCUSSION: As mentioned above, the HPC recommends investigating City owned property to determine if there are feasible locations for the house. The HPC specifically identified Quarry Park, Heritage Orchard, and City Hall as options. Although there are other parks and City property that could theoretically accept the house, HPC's recommended sites are likely the best choices. Quarry The Quarry property sits just past Hakone Gardens so it is relatively close to the Village and to the existing location of the John Henry house. The property has steep topography that limits much of it from being suitable for relocation. The entrance to the park has sufficient flat area to accept a foundation and is most likely the best location on the site. A master plan is currently being developed that will map out the future of the undeveloped site. Park and trail improvements will be phased in over time. Ingress and egress is off of Highway 9 and parking will be sufficient once developed. Access to utilities are relatively close but would require new infrastructure and connection costs. Even though the property is relatively close to the Village security of the house will be difficult and vandalism a real threat. Heritage Orchard The Heritage Orchard has multiple sites where the John Henry House can be relocated. The property has flat topography with good access and parking at both the Saratoga Library and City Hall. Utilities are readily available including the library solar power system and orchard well. Site security is very good to excellent. A small number of fruit trees may be impacted depending on the location of the structure. Cites City Hall is very limited in its available space for new buildings even for the relatively small footprint of the John Henry house. The lawn area at the corner of Fruitvale and Allendale is large enough to place the house but constrained. The topography is flat and has excellent access and parking. Site security is excellent and utilities are readily available via City Hall. FISCAL IMPACTS: None at this time. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The applicant would be required to identify other sites for relocation of the building or proceed with preparation of an environmental impact report. ALTERNATIVE ACTION: Direct staff to investigate other locations not discussed in the report. 76 FOLLOW UP ACTION: A detailed investigation will be performed on the preferred site if relocation of the house moves forward. This would include generating a site plan with specifics such as design of the foundation, orientation of the building, pedestrian access, and utility connection points. The site plan will help to determine the costs associated with getting basic services and infrastructure to the house. The house may be eligible for grants which will assist with the costs of restoring the structure. ATTACHMENTS: 1. Historic Assessment 2. Proposal from Kelly Brothers House Movers 556773.1 77 HISTORIC RESOURCES INVENTORY (#12) IDENTIFICATION 1. Common name: None 2. Historic name: John Henry House 3. Street or rural address: 14630 Big Basin Way City: Saratoga Zip: 95070 County: Santa Clara 4. Parcel number: 517-08-005 5. Present Owner: Joseph P. & Ruth M. Long Address: P.O. Box 2095 City: Saratoga Zip: 95070 Ownership is: Public: Private: X 6. Present Use: Office/commercial Original'Usd: Residence DESCRIPTION 7a. Architectural style: Pioneer Cottage 7b. Briefly describe the present physical appearance of the site or structure and describe any major alterations from its original condition: This small, one story (plus root cellar), building is in the simple Pioneer style commonly found in early Saratoga. It is built of locally milled redwood and the original front portion of the structure is lap-sided with double hung wood sash. There is a front walkway of red brick leading to a front step and planter boxes also of red brick. A garage has been added onto the rear of the building in an "Ll' shape. The siding on the addition is beveled horizontal board. Additions made to the original structure over the years have been in keeping with the orignal architecture. The front porch, bath and kitchen sitting area have been added or remodeled. The windows to the east were closed to comply with fire regulations when the use changed from residential to office. There is a white picket fence around the two sides of the front yard, and a well in the back yard. (photograph here) MA 8. Construction date: Estimated: Factual: 1869 9. Architect: Unknown 10. Builder: Unknown 11. Approx. prop. size Frontage: 501 Depth: 1001 approx. acreage 12. Date(s) of enclosed photograph(s): 1988 13. Condition: Excellent: X Good: Fair: Deteriorated: No longer in existence: 14. Alterations: House enlarged to include a garage. 15. Surroundings: (Check more than one if necessary) Open land: Scattered buildings: Densely built-up: X Residential: X Industrial: Commercial: X Other: 16. Threats to site: None known: X Private development: Zoning: Vandalism: Public Works project: Other: 17. Is the structure: on its original site? X Moved? Unknown? 18. Related features: Water well SIGNIFICANCE 19. Briefly state historical and/or architectural importance (include dates, events, and persons associated with the site). The original owner and builder of this house was John Henry, the engineer at the nearby Saratoga Paper Mill. He purchased the land from Hannah McCarty and built his home here in 1869. The home is built of local clearheart redwood and square nails typical of the period. There is still a well at the rear of the property. Mr. Henry sold his residence shortly after the Saratoga Paper Mill burned in 1883. Various families have since owned the property including the Mevio and Patterson families. The Patterson family was the last to use this building as a residence, and it is today the office of Saratoga architect Warren Heid. 20. Main theme of the historic resource: (If more than one is checked, number in order of importance.) Architecture: 2 Arts/Leisure: Economic/Industrial: Exploration/Settlement: 1 Government: Military: Religion: Social/Ed.: 21. Sources (List books, documents, surveys, personal interviews and their dates). Santa Clara County Heritage Resource Inventory, 1975-79. Historical and architectural data from Warren Heid, 1987. 22. Date form prepared: 4/88 By (name): SHPC Organization: City of Saratoga Address: 13777 Fruitvale Ave. City: Saratoga Zip: 95070 Phone: 867-3438 79 vocational sketch map (draw and label site and surrounding streets, roads, and prominent landmarks): ZNORTH [TY OF SARATOGA _ANNING DEPARTMENT )ENTIFICATION CULTURAL RESOURCES INVENTORY INVENTORY # PHOTOGRAPH TAKEN _ (date) APN 1T -esent Use Original Use ,her Past Uses :grPTPTTn N -iefly describe the present physical appearance of the site or structure and describe any major )proximate property size: Lot size (in feet) Frontage:` °' Depth _} or approximate acreage )ndition (check one): :cellent {) Good ( ) Fair { } 4riorated ( )' No longer in existence the feature: tered? ( ) Unaltered? (V) qreats to site: Dne known andalism Private Development Other ( ) Zoning ( ) Public Works Project ( ) rimary exterior building material: tone ( ) Brick ( ) Stucco ( ) Adobe Wood (Y,-) Other s the structure: i its original site? (�-A Moved? ( ) Unknown ( ) =_ar of initial construction This date is: Factual Estimated -chitect (if known) gilder ( if known) dated features: irn ( ) Carriage House ( ) Outhouse itertower/Tankhouse ( ) Other ( ) r nnt T rT n A Shed(s) Formal garden(s) Windmill None -iefly state historical and/or architectural importance (include dates, events, and persons 3sociated with the site when known): C� )urce (books, documents, surveys, personal interviews, and their dates): ra irm prepared by: � Lrk'!-q "Ji Date: 81 State of California - The Resources Agency DEPARTMENT OF PARKS AND RECREATION PRIMARY RECORD Other Listings Review Code Primary # HRI # Trinomial NRHP Status Code Reviewer Date Page 1 of 4 *Resource Name or # (Assigned by recorder): Henry House P1. Other identifier: HP -88 -01 *P2. Location: ❑ Not for Publication ® Unrestricted *a. County Santa Clara County and (P2b and Plc or P2d. Attach a location map as necessary.) *b. USGS 7.5' Quad Cupertino Date 1980 Photorevised T .8 S . ; R .2 W. ; Mount Diablo B.M. c. Address: 14630 Big Basin Way City Saratoga Zip 95070 d. UTM:(give more than one for large and /or linear resources) Zone 10S mE/ mN e.Other Locational Data: (e.g., parcel #, directions to resource, elevation, etc., as appropriate) southeast corner of Big Basin Way and Sixth Street. APN# 517 -08 -005 *P3a. Description: (Describe resource and its major elements, include design, material, condition, alterations, size, setting, and boundaries) This one -story cottage is in the vernacular National or Pioneer style commonly found in early Saratoga. The symmetrical side - gabled form features a relatively steep gabled room and shallow eaves. It is built of locally milled redwood and the original front portion of the structure is lap -sided with 6/6 double -hung wood windows with thin muntins that typify early construction. The house is raised above a root cellar. Additions made to the original structure over the years have been in keeping with the original architecture. There is a front walkway of red brick leading to a front step and planter boxes also of red brick. A garage has been added onto the rear of the building in an "L" shape. The siding on the addition is beveled horizontal board. The front porch has been remodeled. The windows to the east were closed to comply with fire regulations when the use changed from residential to office. There is a white picket fence around the two sides of the front yard, and a well in the back yard. *P3b. Resource Attributes: (List attributes and codes) HP6. 1 -3 story commercial building *P4. Resources Present: ® Building ❑ Structure ❑ Object ❑ Site ❑ District ❑ Element of District ❑ Other (Isolates, etc.) J0 fir ?F' 135b.Description of Photo: tk (View, date, accession #) View facing south, July 2009. *P6. Date Constructed /Age and Source: ® Historic ❑ Prehistoric ❑ Both 1869, 140 years old. *P7. Owner and Address: Ruth M Long Trust et al PO Box 2095 Saratoga CA 95070 *P8. Recorded By: (Name, affiliation, and address) F. Maggi, L. Dill, & J. Kusz Archives & Architecture, LLC PO Box 1332 San Jose, CA 95109 *P9. Date Recorded: 10/26/09 *P10. Survey Type: (Describe) Reconnaissance *P11. Report Citation: (Cite survey report and other sources, or enter "none ".) Archives & Architecture: City of Saratoga Statement of Historic Context, 2009. *Attachments: ❑ None ® Continuation Sheet ❑ District Record ❑ Rock Art Record ❑ Other (List): ® Location Map ® Building, Structure, and Object Record ❑ Linear Feature Record ❑ Artifact Record ❑ Sketch Map ❑ Archaeological Record ❑ Milling Station Record ❑ Photograph Record DPR 523A (1/95) * Required Information State of California - The Resources Agency Primary # DEPARTMENT OF PARKS AND RECREATION HRI # BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of *NRHP /CRHR Status Code Resource Name (Assigned by recorder) Henry House B1. Historic Name: John Henry House B2. Common Name: 14630 Big Basin way B3. Original Use: Single family residential B4. Present Use: Offices *135. Architectural Style: National (Pioneer) *136. Construction History: (Construction date, alterations, and date of alterations) Constructed in 1869. House enlarged to include a garage. *67. Moved? ® No El Yes ❑ Unknown Date: n/a Original Location: n/a *68. Related Features: Water well 3CS 139a. Architect: Unknown b. Builder: Unknown *1310. Significance: Theme Architecture Area: Saratoga Village Period of Significance: 1869 Property Type: Commercial Applicable Criteria: (3) (Discuss importance in terms of historical or architectural context as defined by theme, period and geographic scope. Also address integrity.) The Henry House is listed on the Saratoga Heritage Resources Inventory, included as a part of HP- 88 -01. It qualified under Criteria a, b, and e: a) the property exemplifies and reflects special elements of the cultural, social, economic, aesthetic, and architectural history of Saratoga; b) the property is identified with persons significant in local history; and e) the property contributes to the unique physical characteristics of The Village. The Henry House also appears eligible for the California Register of Historical Resources under Criterion (3), as the house embodies the distinctive characteristics of an early National -style cottage from Saratoga's Early American period. (Continued on page 4, DPR523L) B11. Additional Resource Attributes: (list attributes and codes) *1312. References: Saratoga Heritage Preservation Commission, Historic Resources Inventory form, 1988. B13. Remarks: Listed Heritage Resource *1314. Evaluator: Franklin Maggi *Date of Evaluation: October 26, 2009 (This space reserved for official comments.) DPR 523B (1/95) HP2. Single family property (Sketch Map with north arrow required.) TRACT NO. 9628 . h 7RAU N6. 9414 +� G . .$f dF" h f7 a u-s G 8 U-2 E *Required Information State of California - The Resources Agency DEPARTMENT OF PARKS AND RECREATION LOCATION MAP Page 3 of 4 * Map Name: Multiple Primary # HRI # Trinomial *Resource Name or # (Assigned by recorder) Henry House *Scale: n. t. s. * Date of Map: varies �} r 11 712 f MILE 1d "i.`b0 FEET o 961m eUUUm moor ZVIep caand wi9hT [7PDldJ �7A%IC3 Ntitoarvel i}ecgcaphis {w'm�r mliomnlge�npL�c.sornllupo.} DPR 523J (1/95) *Required Information ., State of California - The Resources Agency Primary # DEPARTMENT OF PARKS AND RECREATION HRI # Trinomial CONTINUATION SHEET Page 4 of 4 *Resource Name or # (Assigned by recorder) Henry House *Recorded By F. Maggi, L. Dill, & J. Kusz * Date 10/26/2009 ® Continuation ❑ Update (Continued from page 2, DPR523b, B10) istorical Background he original owner and builder of this house was John Henry, the engineer at the nearby aratoga Paper Mill. He purchased the land from Hannah McCarty and built his home here in 1869. he home is built of local clear heart redwood and square nails typical of the period. There is till a well at the rear of the property. Mr. Henry sold his residence shortly after the aratoga Paper Mill burned in 1883. Various families have since owned the property including he Mevio and Patterson families. The Patterson family was the last to use this building as a esidence, and it is was converted to the offices of prominent Saratoga architect Warren Heid. Integrity Although somewhat altered with a new porch and rear additions, the cottage retains adequate character - defining architectural design, workmanship and materials, as well as a historic location and setting within Saratoga Village, and the property continues to represent the historical associations and feelings of this former residence. DPR 523L (1/95) MM *Required Information KELLY BROTHERS HOUSE MOVERS 2306 ALMADEN RD STE t6O1PMB 16t • SAN JOSE, CA 95125 PHONE (408) 287 -9755 FAX (408) 999 -0661 LICENSE # 661719 Proposal Contrast Client: City of Saratoga- Public Work Attn. Macedonio Nunez Date: December 5, 2013 Address: 13777 Fruitvale Ave. Saratoga CA 95070 Phone: 408 -868 -1218 Project; Relocation of House E -mail: mnunez@saratoga.ca.us Site Address: 6th street and Big Basin Way Terms of Contract Kelly Brothers House Movers agrees to furnish and provide necessary labor, materials, tools, equipment and hardware to perform and complete in a good workmanlike manner and to the standards of the trade, the work outlined on the following 3 page(s) of this proposal. All proposed work shall be completed for the sum of: $ 23,800.00 Any alterations or deviation from the items as specified in this proposal, involving extra cost of material and labor will become an extra charge over the sum mentioned above. Terms of 12Mnents shall be as follows: When the building is relocated and shored 65% is due. When the building is release and the equipment is removed 35% is due. In the event that it becomes necessary to institute suit or to employ an attorney to collect any payments due Kelly Bros. for labor or materials furnished under this agreement or any modification thereof, then you shall be liable to Kelly Bros, for court costs and attorneys fees; said attorney's fees shall be in an amount equal to one - third of the amount for which recovery is paid, Note: Under the mechanics lien law (California Code of Civil Procedure, Section 1181 Et Seq.) Any contractor, subcontractor, laborer, supplier or other person who helps improve your property but is not paid for his work or supplies, has the right to enforce a claim against your property. This means that after a court hearing your property could be sold by a court officer and the proceeds of the sale used to satisfy indebtedness. This can happen even if you have paid your own contractor in full, if the subcontractor, laborer or supplier remains unpaid. This proposal may be withdrawn if not accepted within 30 days. Kelly Bros. is hereby authorized to furnish all materials and labor required to complete the work outlined in this proposal for which Cil;4 of Sawtogil agreer, to pay the,a„mount specified in this proposal and according to the terms thereof. Accepted: By: By: Upoa acceptance, sign above and initial following pages. Kelly Brothers Representative Date: Date: M KELLY BROTHERS HOUSE MOVERS Client: City of Saratoga Date: December 5, 2013 Project: Relocation of House Preparation: Shoring Scope of Work 1. Demo: Front porch, back porch and add on, on back side of building. 2. Remove stucco on East side of building. 3. Disconnect plumbing and electrical. 4. All the above work will be done by others. 1. Installation of steel beams, cribbing and jacking system to raise building. 2. Building will be raised so dolly system can be installed. 3. House will be moved to new site. 4. Building will be relocated as per plan. 5. Kelly Brothers will remove dolly system, and shore building 4 feet high from floor joist to ground. Equipment Removal 1. Upon completion of new foundation installed by others, Kelly Brothers will lower and remove all equipment. [NMAZ- 87 KELLY BROTHERS HOUSE MOVERS Client: City of Saratoga Date: December 5, 2013 Project: Relocation of Building Terms and Conditions General Disclaimers 1. Kelly Bros. wilt provide certificates of insurance. General liability insurance is $1,000,000, $2,000,000 general aggregate. Additional coverage may be obtained at the expense of the client. 2. Kelly Bros. will not assume liability on the part of others, whether active or passive, and will indemnify and hold harmless only to the extent of our negligence. 3. Kelly Bros. shall be excused for delays in completion of the contract due to acts of God, action or non action of owner, owner's agents or cmployees, general contractors, inclement weather, labor disputes, extra work or failure of owner or general contractor to make progress payments. 4. Any changes or deviations of the plans or specifications after commencement of work which affects the work of Kelly Bros. shall be submitted to the offices of Kelly Bros. immediately, either by mail or fax, S. This quotation is based on a straight time work week. Overtime at the request of the client, may result in additional charges being billed. b. Kelly Bros. is not responsible for damage caused due to the negligence of other contractors operating within the vicinity of Kelly Bros. equipment. 7. Kelly Bros. shall not be responsible for and is herby released from any and all liability for liquidated, consequential or incidental damages which may be assessed under the prime contract or otherwise. 8. Kelly Bros. is not responsible for cracking in stucco or plaster that may result due to the moving, shoring or raising of any building. 9. Any building shored on Kelly Brothers equipment longer then a six month time period will be charged a $500.00 per month equipment rental fee. Job Specific Disclaimer 1. Kelly Brothers will pick up road permits The house should be 20 feet wide, 27 feet long with the loaded height at approximately 22 feet. 2. We are not responsible for any utility cost ( PGE, telephone, cable etc) due to the height of the building. tNMAU p 88 SARATOGA CITY COUNCIL MEETING DATE: January 15, 2014 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: James Lindsay DIRECTOR: James Lindsay SUBJECT: Discussion of Sustainable Infrastructure in New Residential Construction RECOMMENDED ACTION: Provide direction to staff. BACKGROUND: At the November 20, 2013 City Council meeting, the Council requested staff to agendize a discussion of requiring sustainable infrastructure in new residential construction that could include but not limited to charging stations for electric vehicles. The Board of Directors of the Santa Clara County Cities Association adopted a resolution encouraging all cities in the county to use the model electric vehicle charging system ordinance prepared by the County (Attachment A) as a framework for adopting an ordinance requiring pre- wiring for electric vehicle charging systems. Also attached are the 2013 CALGreen building measures to help facilitate the Council's discussion. The CALGreen Code is structured to enable local jurisdictions to adopt the voluntary Tiers 1 or 2 as mandatory without making the required findings for local climatic, geological, or topographical conditions. If the Council wishes to adopt the County model ordinance for electric vehicle charging at a future meeting we suggest removing specific reference to amperage and voltage due to the continuing evolution of the technology and variations among manufacturers. The homeowner / contractor would then have a choice to install conduit from the parking area to the electrical panel or install an outlet in the parking area with sufficient power to charge an electric vehicle of their choice. ATTACHMENTS: A. Cities Association resolution and model ordinance B. CALGreen measures Page 1 of 1 :• OF SANTA CLARA COUNTY RESOLUTION OF THE CITIES ASSOCIATION OF SANTA CLARA COUNTY SUPPORTING MODEL ELECTRIC VEHICLE CHARGING ORDINANCE IT IS HEREBY RESOLVED, by the Board of Directors of the Cities Association of Santa Clara County that WHEREAS, the Cities Association of Santa Clara County supports policies and programs that reduce regional pollutants, greenhouse gases, and support sustainability objectives. WHEREAS, emissions from conventional gasoline powered vehicles are a major source of pollutants and greenhouse gases in Santa Clara County; and WHEREAS, plug in electric vehicles derive some or all of their energy from the electrical grid; and WHEREAS, per State requirements, California's electrical grid is required to derive 33% of all energy from renewable resources by 2020; and WHEREAS, the use of plug in electric vehicles substantially reduces emissions and pollutants in comparison with conventional gasoline powered vehicles; and WHEREAS, according to the California Air Resources Board, emissions from plug in electric vehicles are 75% lower than the average conventional gasoline powered vehicle and 55% lower than the average conventional hybrid vehicle; and WHEREAS, conventional gasoline powered vehicles use energy from petroleum which is a non- renewable resource; and WHEREAS, plug in electric vehicles derive some or all of their energy from the electrical grid that increasingly uses renewable resources, which provides a sustainable energy resource; WHEREAS, the availability of plug in electric vehicles is growing. The International Energy Agency projects that Plug in Electric Vehicles will account for up to 15% of the vehicle fleet globally by 2020; and WHEREAS, the requirement to install pre- wiring for electric vehicle charging systems in new buildings decreases costs associated with installing charging systems at a later date; and .E WHEREAS, by decreasing the cost required to install electric vehicle charging systems, owners can more easily install charging systems, increasing their visibility and reducing "range anxiety" for those intending to purchase plug in electric vehicles. RESOLVED, that the Board of Directors of the Cities Association of Santa Clara County encourages cities to increase the use of plug in electric vehicles in their communities; and be it further RESOLVED, that the Board of Directors of the Cities Association of Santa Clara County encourages cities to adopt policies and ordinances that increase the use of plug in vehicles; and be it further RESOLVED, that the Board of Directors of the Cities Association of Santa Clara County encourages all 15 Santa Clara County cities to adopt an ordinance requiring the pre- wiring for electric vehicle charging systems in new buildings to substantially lower the costs associated with the future installation of electric vehicle supply equipment; and be it further RESOLVED, by the Board of Directors of the Cities Association of Santa Clara County on November 14, 2013, that the Association encourages all 15 Santa Clara County cities to use the model "electric vehicle charging system ordinance" prepared by the County of Santa Clara as a framework for adopting ordinances requiring pre -wiring for electric vehicle charging systems. INTRODUCED AND PASSED: Thursday, November 14, 2013 AYES: Margaret Abe -Koga, Jim Griffith, Rich Larsen, Peter Leroe- Munoz, Chuck Page, Joe Pirzynski, Greg Scharff, Rod Sinks, Steve Tate NOES: ABSENT: Jason Baker, Jose Esteves, Jarrett Fishpaw, Sam Liccardo, Jamie Matthews, Curtis Rogers, Attest: Approved: , zz i Executive Director, Raania Mohsen President, Margaret Abe -Koga 91 ORDINANCE NO. ORDINANCE OF [INSERT JURISDICTION] AMENDING SELECTED PROVISIONS OF [CHAPTER, DIVISION, SECTION] OF [INSERT JURISDICTION] ORDINANCE CODE, RELATING TO PLUG IN ELECTRIC VEHICLE CHARGING SYSTEMS THE [INSERT JURISDICTION] HEREBY MAKES THE FOLLOWING FINDINGS: I. FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 18941.5 AND 17958.7: The proposed Chapter XX, "Electric Vehicle Charging Systems" of [Division] of the [Insert Jurisdiction] Ordinance Code sets forth minimum or pre- wiring requirements for electric vehicle supply equipment in new development. The application of these requirements will further the goals and policies of the [Insert Jurisdiction] General Plan regarding environmental protection and will reduce future greenhouse gas emissions in accordance with the goals established under the Global Warming Solutions Act. To the extent the requirements of this ordinance are deemed to constitute changes or modifications to the requirements of the California Building Standards Code and the other regulations adopted pursuant to Health and Safety Code Section 17922, this [City Council / Board of Supervisors] expressly finds that the provisions of this ordinance are reasonably necessary because of local climatic, geological, or topographical conditions for at least the following reasons: (1) Plug in electric vehicles provide an alternative to vehicles with gasoline powered engines that use petroleum as an energy source. Petroleum is a non - renewable resource, and its availability is expected to decline in the future, leading to increased gasoline and transportation costs. The United States currently imports 60 percent of the petroleum used domestically. (2) Plug in electric vehicles derive some or all of their energy from the electrical grid. Per Executive Order S -14 -08 and SB X 1 -2, California's electrical grid is mandated to obtain 33% of all energy from renewable resources by 2020. This shift towards the use of renewable energy resources will create a more reliable and sustainable source of energy over the long term. (3) Currently, emissions from on -road vehicles are the largest source of greenhouse gases in California. According to the California Air Resources Board, in 2011, emissions from passenger vehicles accounted for 27% of California's overall greenhouse gas emissions. According to the Bay Area Air Quality Management District, on -road vehicles account for over 32% of the total greenhouse gas emissions in the San Francisco Bay Area. Per the Global Warming Solutions Act, California is targeted to reduce its greenhouse gas emissions to 1990 levels by 2020. (4) Plug in electric vehicles create pollutants and greenhouse gas emissions that are substantially lower in comparison with a conventional gasoline powered vehicle. Plug in electric vehicle emissions are estimated by the California Air Resources Board to be 75% lower than the Ord. XXXXXX Amending Electric Vehicle Charging Ordinance Page 1 of 4 92 average conventional gasoline - powered vehicle and 55% lower than the average conventional hybrid vehicle. (5) The availability of plug in electric vehicles is growing and will continue to expand over the next several years. The International Energy Agency projects that Plug in Electric Vehicles will account for up to 15% of the vehicle fleet globally by 2020. California Executive Order B -16 -2012 targets over 1.5 million plug in electric vehicles to be on the roadways by 2025. (6) The requirement to install pre -wiring for electric vehicle supply equipment in new buildings will increase the availability and visibility of these charging systems, complimenting increased electric vehicle ownership by reducing "range anxiety ". Increased use of plug in electric vehicles will reduce the amount of emissions and pollutants emitted from passenger vehicles, benefitting the citizens of [insert jurisdiction]. II. FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT ( "CEQA "), Public Resources Code § 21000 et seq.: °a��98aaaau aaaaaaaao. The adoption of this ordinance is categorically exempt from the requirements of CEQA pursuant to Section 15308 of the CEQA Guidelines (14 Cal. Code Regs. § 15308) because it is an action taken by a regulatory agency for the protection of the environment and no exceptions to this categorical exemption apply. III. OTHER FINDINGS (1) The goals of this ordinance are consistent with the [Insert Jurisdiction] General Plan, which sets forth goals to minimize the environmental impacts of land development including increased vehicle emissions. (2) The regulation of building and parking design, construction and operation lies with the realm of police power traditionally assigned to states and their political subdivisions. (3) Nothing in this ordinance is intended to duplicate, contradict, or enter a field which has been fully occupied by, federal or state law or regulation. THE [CITY COUNCIL / BOARD] OF THE [INSERT JURISDICTION] ORDAINS AS FOLLOWS: SECTION 1: Division XXXX of the [JURISDICTION] Ordinance Code is amended to add Chapter XX as follows CHAPTER XX ELECTRIC VEHICLE CHARGING SYSTEMS Section 1. Purpose. Ord. XXXXXX Amending Electric Vehicle Charging Ordinance Page 2 of 4 93 The purpose of this chapter is to require pre - wiring for electric vehicle charging systems in new buildings to lower the cost for the future installation of those systems. By pre- wiring buildings and parking areas, future electric vehicle charging systems can be installed later at a minimal cost, accommodating for increased demand by owners of electric vehicles. Section 2. Definitions. The following definitions shall apply to this chapter: (a) "Amp" is a unit of measurement of electrical current produced in a circuit by 1 volt acting through a resistance of 1 ohm. (b) "AC outlet" is an electrical outlet using alternating current. (c) "Conduit" is an electrical piping system used for protection and routing of electrical wiring. (d) `Electric Vehicle Supply Equipment" means the conductors, including the ungrounded, grounded, and equipment grounding conductors and the electric vehicle connectors, attachment plugs and all other fittings, devices, power outlets or apparatus installed specifically for the purpose of delivering energy from the premises wiring to the electric vehicle. (e) "Panel Capacity" means the amount of energy and capacity available within the electrical panel used by a building. Where an automatic load management system is used, the maximum electric vehicle supply equipment load on panel capacity shall be the maximum load permitted by the automatic load management system. Section 3. Pre - Wiring for Electric Vehicle Supply Equipment Required. Effective [INSERT DATE], all projects listed below shall be required to install the following pre - wiring for Electric Vehicle Supply Equipment as follows: 1. For one and two family dwellings, provide a minimum of: a. One 208/240 V 40 amp, grounded AC outlet, for each dwelling unit; or b. Panel capacity and conduit for the future installation of a 208/240 V 40 amp, grounded AC outlet, for each dwelling unit. The conduit shall be securely fastened at the main service or subpanel and shall terminate adjacent to the parking area. The conduit is required to be continuous at enclosed or concealed areas and spaces. 2. For other multi - family residential occupancies, provide a minimum of. a. A minimum number of 208/240 V 40 amp, grounded AC outlets equal to [XM percent of the total number of parking spaces. The outlets shall be located within the parking area; or b. Panel capacity and conduit for future installation of electrical outlets. The panel capacity and conduit size shall be designed to accommodate the future installation, and allow the simultaneous charging, of a minimum number of 208/240 V 40 amp, Ord. XXXXXX Amending Electric Vehicle Charging Ordinance Page 3 of 4 •, grounded AC outlets, that is equal to [XX] percent of the total number of parking spaces. The conduit shall terminate within the parking area. 3. For non - residential occupancies, provide a minimum of. a. A minimum number of 208/240 V 40 amp, grounded AC outlets equal to [XX] percent of the total number of parking spaces. The outlets shall be located within the parking area; or b. Panel capacity and conduit for future installation of electrical outlets. The panel capacity and conduit size shall be designed to accommodate the future installation, and allow the simultaneous charging, of a minimum number of 208/240 V 40 amp, grounded AC outlets, that is equal to [XX] percent of the total number of parking spaces. The conduit shall terminate within the parking area. Section 4. Severability. This ordinance and the various parts thereof are hereby declared to be severable. Should any section of this ordinance be declared by a court to unconstitutional or invalid, such decision shall not affect the validity of the ordinance as a whole, or any portion therof, other than the section so declared to be unconstitutional or invalid. PASSED AND ADOPTED by the [Name of Jurisdiction], State of California on by the following vote: AYES: NOES: ABSENT: ABSTAIN: �%% %% :. [title of signature line, mayor, council chair, etc.] ATTEST: CLERK Ord. XXXXXX Amending Electric Vehicle Charging Ordinance Page 4 of 4 95 I� i� APPENDIX A4 RESIDENTIAL VOLUNTARY MEASURES Division A4.6— TIER I AND TIER 2 SECTION A4.601 GENERAL A4.601.1 Scope. The measures contained in this appendix are not mandatory unless adopted by a city, county, or city and county as specified in Section 101.7. The provisions of this sec- tion outline means of achieving enhanced construction or reach levels by incorporating additional green building measures. In order to meet one of the tier levels designers, builders or prop- erty owners are required to incorporate additional green build- ing measures necessary to meet the threshold of each level. A4.601.2 Prerequisite measures. Tier I and Tier 2 thresholds require compliance with the mandatory provisions of this code and incorporation of the required prerequisite measures listed in Section A4.601.4.2 for Tier I and A4.601.5.2 for Tier 2. Pre- requisite measures are also identified in the Residential Occu- pancies Application Checklist in Section A4.602. As specified in Section 101.7, additional prerequisite mea- sures may be included by the enforcing agency to address spe- cific local environmental conditions and may be listed in the Innovative Concepts and Local Environmental Conditions por- tions of the checklist. A4.601.3 Elective measures. In addition to the required mea- sures, Tier 1 and Tier 2 buildings must incorporate at least the number of elective measures specified in Sections A4.601.4.2 and A4.601.5.2. A4.601.4 Tier 1. To achieve Tier I status a proj eet must comply with the following: A4.601.4.1 Mandatory measures for Tier 1. The project shall meet or exceed all of the mandatory measures in Chap- ter 4, Divisions 4.1 through 4.5 and Chapter 7 as applicable. A4.601.4.2 Prerequisite and elective measures for Tier 1. In addition to the mandatory measures, compliance with the following prerequisite and elective measures from Appen- dix A4 is also required to achieve Tier 1 status: 1. From Division A4.1, Planning and Design. 1.1. Comply with the topsoil protection require- ments in Section A4.106.2.3. 1.2. Comply with the 20 percent permeable paving requirements in Section A4.106.4. 1.3. Comply with the cool roof requirements in Section A4.106.5. 1.4. Comply with at least two elective measures selected from Division A4.1. 2. From Division A4.2, Energy Efficiency. 2.1. For newly constructed low -rise residential buildings, comply with the energy efficiency 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE 96 requirements in Section A4.203.1.1 and Sec- tion A4.203.1.2.1. 2.2. For additions and alterations to low -rise resi- dential buildings, comply with the energy ef- ficiency requirements in Section A4.204.1.1 and Section A4.204.1.2.1. 3. From Division A4.3, Water Efficiency and Conserva- tion. G 3.1. Comply with the landscape irrigation water budget requirement in Section A4.304.3, 3.2. Comply with the Tier 1 potable water use re- duction for landscape irrigation design in Sec- tion A4.304.4. 3.3. Comply with at least two elective measures selected from Division A4.3. 4. From Division A4.4, Material Conservation and Resource Efficiency. 4.1. Comply with the 20 percent cement reduction requirements in Section A4.403.2. 4.2. Comply with the 10 percent recycled content requirements in Section A4.405.3.1. 4.3. Comply with the 65 percent reduction in con- struction waste in Section A4.408.L 4.4. Comply with at least two elective measures selected from Division A4.4, 5. From Division A4.5, Environmental Quality. 5.1. Comply with the 90- percent resilient flooring systems requirements in Section A4.504.2. 5.2. Comply with the thermal insulation require- ments for Tier 1 in Section A4.504.3. 5.3. Comply with at least one elective measure se- lected from Division A4.5. Note: The Residential Occupancies Application Check- list contained in Section A4.602 may be used to show which elective measures are selected. A4.601.5 Tier 2. To achieve Tier 2 status a prof ect must comply with the following. Note: The measures necessary to achieve Tier 2 status are very stringent. Cities, counties, and cities and counties con- sidering adoption of Tier 2 as mandatory should carefully consider the stringency of each measure and ensure that the measures are achievable in their location. A4.601.5.1 Mandatory measures for Tier 2. The project shall meet or exceed all of the mandatory measures in Chap- ter 4, Divisions 4.1 through 4.5 and Chapter 7 as applicable. 83 RESIDENTIAL VOLUNTARY MEASURES 84 A4.601.5.2 Prerequisite and elective measures for Tier 2. In addition to the mandatory measures, compliance with the following prerequisite and elective measures from Appen- dix A4 is also required to achieve Tier 2 status. 1. From Division A4.1, Planning and Design. 1.1 Comply with the topsoil protection require- ments for Tier 1 and Tier 2 in Section A4.106.2.3. 1.2 Comply with the 30 percent permeable paving requirements in Section A4.106.4. 1.3 Comply with the cool roof requirements in Section A4.106.5. 1.4 Comply with at least four elective measures selected from Division A4, 1, 2. From Division A4.2, Energy Efficiency. 2.1 For newly constructed low -rise residential buildings, comply with the energy efficiency requirements in Section A4.203.1.1 and Sec- tion A4.203.1.2.2. 2.2 For additions and alterations to low -rise resi- dential buildings, comply with the energy ef- ficiency requirements in Section A4.204.1.1 and Section A4.204.1.2.2. 3. From Division A4.3, Water Efficiency and Conserva- tion. 3.1 Comply with the landscape irrigation water budget requirement in Section A4.304.3. 3.2 Comply with the Tier 2 potable water use re- duction for landscape irrigation design in Sec- tion A4.304.4. 3.3 Comply with at least three elective measures selected from Division A4.3. 4. From Division A4.4, Material Conservation and Resource Efficiency. 4.1 Comply with the 25 percent cement reduction requirements in Section A4.403.2. 4.2 Comply with the 15 percent recycled content requirements in Section A4.405.3. I. 4.3 Comply with the 75 percent reduction in con- struction waste in Section A4.408.1. 4.4 Comply with at least four elective measures selected from Division A4.4. 5. From Division A4.5, Environmental Quality. 5.1 Comply with the 100- percent resilient floor- ing systems requirements in Section A4.504.2. 5.2 Comply with the thermal insulation require- ments for Tier 1 and Tier 2 in Section A4.504.3. 5.3 Comply with at least one elective measure se- lected from Division A4.5. Note: The Residential Occupancies Application Check- list contained in Section A4.602 may be used to show which elective measures are selected. 97 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE DIVISION A4.6 — TIER 1 AND TIER 2— continued SECTION A4.602 RESIDENTIAL OCCUPANCIES APPLICATION CHECKLIST (continued) 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE 98 85 C VERIFICATIONS LEVELS ENFORCING AGENCY TO SPECIFY APPLICANT TO SELECT ELECTIVE MEASURES VERIFICATION METHOD Prerequisites and electivest Enforcing Agency Installer or Designer Third party FEATURE OR MEASURE ❑ ❑ ❑ Mandatory Tier 1 Tier 2 All All All PLANNING AND DESIGN 5tteSelechan ; ° A4.103.1 A site which complies with at least one of the following characteristics is selected: 1. An infill site is selected. ❑ ❑ ❑ ❑ ❑ 2. A greyfield site is selected. ❑ ❑ ❑ ❑ ❑ 3. An EPA - recognized Brownfield site is selected. ❑ ❑ ❑ ❑ ❑ A4.103.2 Facilitate community connectivity by one of the following methods: 1. Locate project within a 1/4 -mile true walking distance of at least 4 basic services; ❑ ❑ © ❑ ❑ 2. Locate project within 1/2 -mile true walking distance of at least 7 basic services; ❑ ❑ ❑ ❑ ❑ 3. Other methods increasing access to additional resources. ❑ ❑ ❑ ❑ ❑ Site P> enervation A4.104.1 An individual with oversight responsibility for the project has participated in an educational program promoting environmentally friendly design or development ❑ ❑ ❑ ❑ ❑ and has provided training or instruction to appropriate entities. Deconstruction and,Ret>�se,tl!� Extstm Materials ;; A4.105.2 Existing buildings are disassembled for reuse or recycling of building materials. The proposed structure utilizes at least one of the following materials which can be easily reused: 1. Light fixtures 2. Plumbing fixtures ❑ ❑ ❑ 13 ❑ 3. Doors and trim 4. Masonry 5. Electrical devices 6. Appliances 7. Foundations or portions of foundations $te`Develo ment , 4.106.2 A plan is developed and implemented to manage storm water drainage during construction. 4.106.3 Construction plans shall indicate how site grading or a drainage system will manage all surface water flows i7 to keep water from entering buildings. A4.106.1 Reserved. ❑ ❑ ❑ ❑ ❑ A4.106.2.1 Soil analysis is performed by a licensed design professional and the findings utilized in the structural ❑ ❑ ❑ ❑ ❑ design of the building. (continued) 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE 98 85 C RESIDENTIAL VOLUNTARY MEASURES SECTION A4.602 RESIDENTIAL OCCUPANCIES APPLICATION CHECKLIST —continued (continued) 86 99 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE VERIFICATIONS LEVELS ENFORCING AGENCY TO SPECIFY APPLICANT TO SELECT ELECTIVE MEASURES VERIFICATION METHOD Prerequisites and electives' Enforcing Agency Installer or Designer Third party FEATURE OR MEASURE ❑ ❑ 1:1 Mandatory Tier 1 Tier 2 All All All A4.106.2.2 Soil disturbance and erosion are minimized by at least one of the following: 1. Natural drainage patterns are evaluated and ❑ ❑ ❑ ❑ ❑ erasion controls are implemented to minimize erosion during construction and after occupancy. 2. Site access is accomplished by minimizing the ❑ ❑ ❑ ❑ ❑ amount of cut and fill needed to install access roads and driveways. 3. Underground construction activities are ❑ ❑ ❑ ❑ ❑ coordinated to utilize the same trench, minimize the amount of time the disturbed soil is exposed and the soil is replaced using accepted compaction methods. A4.106.2.3 Topsoil shall be protected or saved for reuse ❑ ❑ ❑ as specified in this section. Tier 1. Displaced topsoil shall be stockpiled for Ox 2 ❑O 2 reuse in a designated area and covered or protected from erosion. Tier 2. The construction area shall be identified and O2 delineated by fencing or flagging to limit construction activity to the construction area. A4106.3 Postconstruction landscape designs accomplish one or more of the following: 1. Areas disrupted during construction are restored ❑ ❑ ❑ ❑ ❑ to be consistent with native vegetation species and patterns. 2. Limit turf areas to the greatest extent possible_ a. Not more than 50 percent for Tier 1. ❑ ❑ ❑ ❑ b. Not more than 25 percent for Tier 2. ❑ ❑ ❑ ❑ 3. Utilize at least 75 percent native California or ❑ ❑ ❑ ❑ ❑ drought tolerant plant and tree species appropriate for the climate zone region. € 4. Hydrozoning irrigation techniques are ❑ ❑ ❑ ❑ ❑ incatporated into the landscape design. A4.106.4 Permeable paving is utilized for the parking, walking or patio surfaces in compliance with the following: Tier 1. Not less than 26 percent of the total parking, E12 ❑ ❑ ❑ walking or patio surfaces shall be permeable. Tier 2. Not less than 30 percent of the total parking, E12 ❑ ❑ ❑ walking or patio surfaces shall be permeable. A4.106.5 Roofing materials shall have a minimum 3 -year aged solar reflectance and thermal emittance or a minimum Solar Reflectance Index (SRI) equal to or greater than the values specified in Tables A4.106.5. l(1) and A4.106.5.1(2) for low -rise residential buildings and Tables A4.106.5.1(3) and A4.106.5.1(4) for high rise residential buildings. i Low -rise Residential Tier 1 roof covering shall meet or exceed the values contained in 'fable A4.106.5.1(I ). 02 Tier 2 roof covering shall meet or exceed the values contained in Table A4.106.5.1(2). ®2 High -rise Residential, Hotels and Motels Tier 1 roof covering shall meet or exceed the values contained in Table A4.106.5.1(3). �2 Tier 2 roof covering shall meet or exceed the values contained in Table A4.106.5.1(4). 02 (continued) 86 99 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE RESIDENTIAL VOLUNTARY MEASURES SECTION A4.602 RESIDENTIAL OCCUPANCIES APPLICATION CHECKLIST — continued (continued) 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE 100 87 VERIFICATIONS LEVELS ENFORCING,~ AGENCY TO SPECIFY APPLICANT TO SELECT ELECTIVE MEASURES VERIFICATION METHOD Prerequisites and electives1 Enforcing Installer or Third FEATURE OR MEASURE Agency Designer party ❑ ❑ ❑ Mandatory Tier 1 Tier 2 All All All A4.106.6 Install a vegetated roof for at least 50 percent of the CJ ❑ ❑ ❑ ❑ roof area. Vegetated roofs shall comply with requirements for roof gardens and landscaped roofs in the Califonda Building Code, Chapters 15 and 16. A4.106.7 Reduce nonroof heat islands for 50 percent of ❑ ❑ ❑ ❑ ❑ sidewalks, patios, driveways or other paved areas by using one or more of the methods listed. A4.106.8 Provide capability for the installation of electrical ❑ ❑ ❑ ❑ ❑ vehicle supply equipment in single- famiEy and multifamily structures. ❑ ❑ ❑ A4.106.9 Provide bicycle parking facilities as noted below or meet a local ordinance, whichever is more stringent. Number of bicycle parking spaces may be reduced, as approved by the enforcing agency, due to building site characteristics, including but not limited to, isolation from other development. 1. Provide short-term bicycle parking, per Section A4.106.9.1. 0 ❑ ❑ ❑ ❑ 2. Provide long -term bicycle parking for multifamly buildings, per Section A4.106.9.2. 13 ❑ ❑ 13 ❑ 3. Provide long -term bicycle parking for hotel and motel buildings, per Section A4.106.9.3. 13 0 A4.106.10 [M) Outdoor lighting systems shall be designed and installed to comply with: 1. The minimum requirements in the California lineigy Code for Lighting Zones 1 -4; and 2. Backlight, Uplight and Glare (BUG) ratings as defined in ❑ ❑ ❑ ❑ ❑ IES TM- 15 -11; and 3. Allowable BUG ratings not exceeding those shown in Table A4.106.10; or Comply with a lawfully enacted local ordinance, whichever is (? ❑ ❑ ❑ more stringent. (continued) 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE 100 87 RESIDENTIAL VOLUNTARY MEASURES SECTION A4.502 RESIDENTIAL OCCUPANCIES APPLICATION CHECKLIST — continued (continued) 88 10 12013 CALIFORNIA GREEN BUILDING STANDARDS CODE t LEVELS VERIFICATIONS APPLICANT TO SELECT ELECTIVE ENFORCING AGENCY TO SPECIFY MEASURES VERIFICATION METHOD Praran-- ----- and alarfivaai Enfnrr_Inn installer or Third FEAT U nE OR rvicraaunc Agency Designer party ❑ ❑ ❑ Mandatory Tier i Tier 2 All All All Inn"ve Concepts and LiSral �iivironmental Condthons A4.107.1 Items in this section are necessary to address innovative concepts or local environmental conditions. Item 1 ❑ ❑ 13 ❑ ❑ ❑ Item 2 ❑ ❑ ❑ ❑ ❑ ❑ Item 3 ❑ ❑ ❑ ❑ ❑ ❑ Energy Effictenc , ate. �,�: Z 4.201:1 Building meets or exceeds the requirements of the 0 ❑x z ❑x 2 c3 L © ❑ California Building ,energy Efficiency Standards . Perfonlan�e Approach for Nelvly Costrt%td Siulaiff A4.203.1.1.1 An Energy Design Rating for the Proposed Design Building is included in the Certificate of Compliance px 2 212 ❑ ❑ ❑ documentation. A4.203.1.1.2 Q11 procedures specified in the Building Energy Efficiency Standards Reference Residential Appendix RA3.5 are E12 pz ❑ p ❑ completed. A4.203.1.1.3 All permanently installed lighting is high efficiency O2 02 ❑ ❑ ❑ and has required controls. A4.203.1.2.1 The Energy Budget is no greater than 85 percent of the Title 24, Part 6, Energy Budget for the Proposed Design ❑D 2 0 ❑ ❑ Building, A4.203.1.2.2 The Energy Budget is no greater than 70 percent of the Title 24, Part 6, Energy Budget for the Proposed Design X❑2 ❑ q ❑ Building. Per%rmance:Appt'oactt for Addt #aonssan�d Alt�rai3ori�� A4.204.1.1.1 All newly installed, permanently installed lighting E12 �z ❑ ❑ ❑ is high o1•ficacy and has required controls. A4.204.1.2.1 When one and only one mechanical system is added or modified, the Energy Budget is no greater than 95 percent of the Title 24, Part 6, Energy Budget for the Proposed Design Building. When two or more mechanical systems are 02 ❑ ❑ ❑ added or modified, the Energy Budget is no greater than 90 percent of the Title 24, Part 6, Energy Budget for the. Proposed Design Building. A4.204.1.2.2 When one and only one mechanical system is added or modified, the Energy Budget is no greater than 90 percent of the Title 24, Part 6, Energy Budget for the Proposed Design Building. When two or more mechanical systems are 02 ❑ ❑ ❑ added or modified, the Energy Budget is no greater than 85 f percent of the Title 24, Part 6, Energy Budget for the Proposed Design Building. ^v (continued) 88 10 12013 CALIFORNIA GREEN BUILDING STANDARDS CODE t RESIDENTIAL VOLUNTARY MEASURES SECTION A4.602 RESIDENTIAL OCCUPANCIES APPLICATION CHECKLIST — continued (continued) 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE 102 S9 VERIFICATIONS LEVELS ENFORCING AGENCY TO SPECIFY APPLICANT TO SELECT ELECTIVE MEASURES VERIFICATION METHOD Prerequisites and electivesi Enforcing Agency Installer or Designer Third party FEATURE OR MEASURE ❑ ❑ ❑ Mandatory Tier 1 Tier 2 1 All All All WATER EI+`I�'ICIENC`.Y AND;;. _ CONSERVATION � Fr Indoor Water;Use 4.303.1 Plumbing fixtures (water closets and urinals) and D ❑ ❑ ❑ fittings (faucets and showerheads) installed in residential buildings shall comply with the prescriptive requirements of Sections 4.303.1.1 through 4.303.1.4.4. 4.303.2 Plumbing fixtures and fittings required in Section ❑x ❑ ❑ ❑ 4.303.1 shall be installed in accordance with the California Plumbing Code, and shall meet the applicable referenced standards. A4.303.1 Kitchen faucets. The maximum flow rate of kitchen faucets shall not exceed 1.5 gallons per minute at 60 psi. Kitchen faucets may temporarily increase the flow above the maximum rate, but not to exceed 2.2 gallons per minute at 60 psi, and must default to a maximum flow ❑ ❑ ❑ ❑ ❑ rate of 1.5 gallons per minute at 60 psi. Note: Where complying faucets are available, aerators or other means may be used to achieve reduction. A4.303.2 Alternate water source for nonpotable applications. Alternate nonpotable water sources are used for indoor potable water reduction. Alternate nonpotable ❑ ❑ ❑ ❑ ❑ water sources shall be installed in accordance with the California Plumbing Code. A4.303.3 Appliances. Dishwashers and clothes washers in residential buildings shall comply with the following: Install at least one qualified ENERGY STAR appliance with maximum water use as follows: 1 _ Standard Dishwashers - 4.25 gallons per cycle. ❑ ❑ ❑ ❑ ❑ 2. Compact Dishwashers - 3.5 gallons per cycle. ❑ ❑ ❑ ❑ ❑ 3. Clothes Washers - water factor of 6 gallons per cubic feet of drum capacity. ❑ ❑ ❑ ❑ ❑ A4.303.4 Nonwater supplied urinals or waterless toilets are installed. ❑ ❑ ❑ ❑ ❑ Outiloot• �Vater_Use _` : - - 4.304.1 Automatic irrigation systems controllers installed at the time of final inspection shall be weather or soil ❑ ❑ ❑ ❑ moisture- based. A4.304.1 Install a low -water consumption irrigation system which minimizes the use of spray type heads. ❑ ❑ ❑ ❑ ❑ A4.304.2 A rainwater capture, storage and re -use system is designed and installed. ❑ ❑ ❑ ❑ ❑ A4.304.3 A water budget shall be developed for landscape irrigation. 02 E]2 ❑ ❑ ❑ (continued) 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE 102 S9 RESIDENTIAL VOLUNTARY MEASURES SECTION A4.602 RESIDENTIAL OCCUPANCIES APPLICATION CHECKLIST — continued (continued) 90 1032013 CALIFORNIA GREEN BUILDING STANDARDS CODE l VERIFICATIONS LEVELS ENFORCING AGENCY TO SPECIFY APPLICANT TO SELECT ELECTIVE MEASURES VERIFICATION METHOD Prerequisites and electives) Enforcing Installer or Third FEATURE OR MEASURE Agency Designer paI Ly © n 11 Mandatory Tier 1 Tier 2 All, All All A4.304.4 Provide water efficient landscape irrigation ❑ ❑ ❑ design that reduces the use of potable water. Tier 1. Does not exceed 65 percent ofETo times the. E]2 landscape area. Tier 2. Does not exceed 60 percent of ETo times the M2 landscape area. A4.304.5 A landscape design is installed which does ❑ ❑ ❑ ❑ ❑ not utilize potable water. A304.6 For new water service connections, landscaped irrigated areas more than 2,500 square feet shall be provided with separate submeters or metering devices 11 11 ❑ ❑ ❑ for outdoor potable water use. WATER REUSE, SYSTEMS A4.305.1 Piping is installed to permit future use of a graywater irrigation system served by the clothes D ❑ ❑ ❑ ❑ washer or other fixtures. A4.305.2 Recycled water piping is installed. ❑ 0 ❑ ❑ ❑ A4.305.3 Recycled water is used for landscape ❑ © ❑ El irrigation. Innovat, Concepts: Arid Local Env ronmentai Conditions A4.306.1 Items in this section are necessary to address innovative concepts or local environmental conditions. Item 1 ❑ ❑ ❑ ❑ ❑ ❑ Item 2 ❑ ❑ p ❑ ❑ ❑ Item 3 ❑ ❑ ❑ ❑ ❑ ❑ MATERIAL;. CONSERVATION AND REOQURCE EFFICIENCY. Fottndateon Systems; , A4.403.1 A Frost - protected Shallow Foundation ❑ ❑ ❑ ❑ ❑ (FPSF) is designed and constructed. A4.403.2 Cement use in foundation mix design is ❑ ❑ ❑ reduced. Tier 1. Not less than a 20 percent reduction in 02 cement use. Tier 2. Not less than a 25 percent reduction in 21 2 cement use. Efficient Framing Techniques MA04.1 Beams and headers and trimmers are the [3 0 ❑ minimum size to adequately support the load. A4.404.2 Building dimensions and Iayouts are designed F13 to n-dnimize waste. ❑ ❑ © ❑ A4.404.3 Use premanufactured building systems to 11 © ❑ ❑ eliminate solid sawn lumber whenever possible. A4.404.4 Material lists are included in the plans which specify material quantity and provide direction for ❑ ❑ ❑ ❑ ❑ on -site cuts. (continued) 90 1032013 CALIFORNIA GREEN BUILDING STANDARDS CODE l RESIDENTIAL VOLUNTARY MEASURES SECTION A4.602 RESIDENTIAL OCCUPANCIES APPLICATION CHECKLIST--continued (continued) 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE 104 91 VERIFICATIONS LEVELS ENFORCING AGENCY TO SPECIFY APPLICANT TO SELECT ELECTIVE MEASURES VERIFICATION METHOD Prerequisites and electives' Enforcing Installer or Third FEATURE OR MEASURE Agency Designer party ❑ ❑ ❑ Mandatory Tier 1 Tier 2 All All All lylaterial Soui><ces n�, . A4.405.1 One or more of the following building materials, ❑ ❑ ❑ ❑ ❑ that do not require additional resources for finishing are used: 1. Exterior trim not requiring paint or stain 2. Windows not requiring paint or stain 3. Siding or exterior wall coverings which do not require paint or stain A4A05.2 Floors that do not require additional coverings are used including but not limited to stained, natural or ❑ 0 ❑ ❑ ❑ stamped concrete floors. A4.405.3 Postconsumer or preconsumer recycled content ❑ ❑ ❑ value (RCV) materials are used on the project. Tier 1. Not less than a 10- percent recycled content g12 value. Tier 2. Not less than a 15- percent recycled content ®Z value. A4.405.4 Renewable source building products are used. ❑ ❑ ❑ ❑ ❑ E��thancec�.Durability aitd �tec�uced�lIainte�ta�c�> 4.446.1 Annular spaces around pipes, electric cables, I ❑ ❑ ❑ conduits or other openings in plates at exterior walls shall be protected against the passage of rodents by closing such openings with cement mortar, concrete masonry or similar method acceptable to the enforcing agency, t . :>,'a Wafer Resrstauce and Morstat- pa ement A4.407.1 Install foundation and landscape drains. ❑ ❑ ❑ ❑ ❑ A4.407.2 Install gutter and downspout systems to route water at least 5 feet away from the foundation or connect to landscape drains which discharge to a dry well, sump, ❑ ❑ ❑ ❑ ❑ bioswale, rainwater capture system or other approved on -site location. _ A4.407.3 Provide flashing details on the building plans 1 and comply with accepted industry standards or ❑ 11 ❑ ❑ ❑ manufacturer's instructions. t A4.407A Protect building materials delivered to the ❑ ❑ ❑ construction site from rain and other sources of moisture. A4.407.5 In Climate Zone 16 an ice/water barrier is installed at roof valleys, eaves and wall to roof ❑ ❑ ❑ ❑ ❑ intersections. A4.407.6 Exterior doors to the dwelling are protected to ❑ ❑ ❑ prevent water intrusion. A4.407.7 A permanent overhang or awning at least 2 feet II ❑ ❑ ❑ ❑ in depth is provided, (continued) 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE 104 91 RESIDENTIAL VOLUNTARY MEASURES SECTION A4.602 RESIDENTIAL OCCUPANCIES APPLICATION CHECKLIST— continued ( continued) 92 10 5 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE VERIFICATIONS LEVELS ENFORCING AGENCY TO SPECIFY APPLICANT TO SELECT ELECTIVE MEASURES VERIFICATION METHOD Prerequisites and electiue_ci Enforcing insWiler or Third F.-AT. U- E OUR .,r•,.SURE Agency Designer parry ❑ ❑ ❑ Mandatory Tier 1 Tier 2 All All All Constrrac#10 H 'fi- Rednctton, Dtsposal.and Recyclutg _ 4.408.1 Recycle and/or salvage for reuse a minimum of 50 El ❑ ❑ ❑ percent of the nonhazardous construction and demolition waste in accordance with one of the following: 1. Comply with a more stringent local construction and demolition waste management ordinance; or 2. A construction waste management plan, per Section 4.408.2; or 3. A waste management company, per Section 4.40$.3; or 4.The waste stream reduction alternative, per Section 4.A08.4. A4.408.1 Construction waste generated at the site is diverted to recycle or salvage in compliance with one of the following; 1. Tier 1 at least a 65 percent reduction. Ell ❑ ❑ ❑ 2. Tier 2 at least a 75 percent reduction. Lx7z ❑ ❑ ❑ Exception: Equivalent waste reduction methods are developed by working with local agencies. Bel l'ding MWintetiance an&O erakoin . 4.410.1 An operation and maintenance manual shall be 17 11 13 0 provided to the building occupant or owner. InnoVahve Gonceg##sand Loeal Environmental Conclt#tons �° „�. A4.411.1 Items in this section are necessary to address innovative concepts or local environmental conditions, Item 1 ❑ ❑ ❑ ❑ ❑ ❑ Item 2 ❑ ❑ ❑ ❑ ❑ ❑ Item 3 ❑ ❑ ❑ ❑ ❑ ❑ E N N,�'tENTAL Qi)AALITY,, , Filr%place��` ' s 4.503.1 Any installed gas fireplace shall be a direct -vent sealed - combustion type. Any installed woodstove or pellet stove shall comply with US EPA Phase II emission limits l7 ❑ ❑ ❑ where applicable. Woodstoves, pellet stoves and fireplaces shall also comply with applicable local ordinances. Pollutant Control 4.504.1 Duct openings and other related air distribution 0 ❑ ❑ 13 component openings shall be covered during construction. 4.504.2.1 Adhesives, sealants and caulks shall be ® ❑ ❑ ❑ compliant with VOC and other toxic compound limits. 4..504.2.2 Paints, stains and other coatings shall be © ❑ 13 13 with VOC limits. 4.504.2.3 Aerosol paints and coatings shall be compliant with product weighted MIR limits for ROC and other toxic 0 ❑ ❑ ❑ compounds. 4.504.2.4 Documentation shall he provided to verify that ® ❑ ❑ ❑ compliant VOC Limit /Wish materials have been used. ( continued) 92 10 5 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE RESIDENTIAL VOLUNTARY MEASURES SECTION A4.602 RESIDENTIAL OCCUPANCIES APPLICATION CHECKLIST — continued (continued) 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE 106 93 VERIFICATIONS LEVELS ENFORCING AGENCY TO SPECIFY APPLICANT TO SELECT ELECTIVE MEASURES VERIFICATION METHOD Prerequisites and electivesi Enforcing Agency Installer or Designer Third party FEATURE OR MEASURE ❑ ❑ ❑ Mandatary Tier 1 Tier 2 All All All 4.544.3 Carpet and carpet systems shall be compliant with VOC limits. � ❑ E3 17 4.504.4 80 percent of floor area receiving resilient flooring shall comply with the VOC-cmission limits defined in the Collaborative for High Performance Schools (CHPS) High Performance Products Database or be certified under the Resilient Floor Covering Institute (RFCI) FloorScore program; or meet C1 California Dept. of Public Health, "Standard Method for the Testing and Evaluation of Volatile Organic Chemical Emissions from Indoor Sources Using Environmental Chambers ", Version 1. 1, February 2010 (also known as Specification 01350.) 4.504.5 Particleboard, medium density fiberboard (MDF) and hardwood plywood used in interior finish systems shall comply with low formaldehyde emission 0 Q ❑ Q standards. A4.504.1 Use composite wood products made with either California Air Resources Board approved no -added formaldehyde (NAF) resins or ultra -low Q ❑ Q ❑ ❑ emitting formaldehyde (ULEF) resins. A4.504.2 Install VOC compliant resilient flooring Q ❑ ❑ systems. Tier 1. At least 90 percent of the resilient flooring 02 installed shall comply. Tier 2. At least 100 percent of the resilient flooring x❑� installed shall comply. A4.504.3 Thermal 'insulation installed in the building ❑ ❑ ❑ shall meet the following requirements: Tier 1. Install thermal insulation in compliance with ❑D 2 the VOC- emission limits defined in Collaborative for High Performance Schools (CHPS) 3, Low - emitting Materials List. Tier 2. install insulation which contains No -Added Q2 Formaldehyde (NAF) and is in compliance with the VOC- emission limits defined in Collaborative for High Performance Schools (CHPS) Low - emitting Materials List. Int�rgr Moisture Control 4.505.2 Vapor retarder and capillary break is installed at slab -on -grade foundations. 0 Q ❑ 4.505.3 Moisture content of building materials used in wall and floor framing is checked before enclosure. 0 Q Q Q Iniioor Air Q:uaitty and Exhaust 4.506.1 Return air filters with a value greater than MERV 6 shall be installed on HVAC systems. Pressure drop across the filter shall not exceed 0.1 inches water ❑ ❑ ❑ Q ❑ column. A4.506.2 [HR] Provide filters on return air openings rated MERV 6 or higher during construction when it is Q 0 ❑ ❑ ❑ necessary to use HVAC equipment. A4.506.3 Direct -vent appliances shall be used when equipment is located in conditioned space; or the equipment must be installed in an isolated mechanical Q ❑ ❑ ❑ Q room. (continued) 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE 106 93 RESIDENTIAL VOLUNTARY INIEASURES SECTION A4.602 RESIDENTIAL OCCUPANCIES APPLICATION CHECKLIST— continued 1. Green building measures listed in this table may be mandatory if adopted by a city, county, or city and county as specified in Section 101.7. 2. Required prerequisite for this Tier. 3. These measures are currently required elsewhere in statute or in regulation. 94 10 7 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE VERIFICATIONS LEVELS ENFORCING AGENCY TO SPECIFY APPLICANT TO SELECT ELECTIVE MEASURES VERIFICATION METHOD Prerequisites and electives) Enforcing Installer or Third FEATURE OR MEASURE Agency Designer party Mandatory Tier 1 Tier 2 All All All Environmental Comfort �, 4.507.1 Reserved. 4.507.2, Duct systems are sized, designed, and equipment El ❑ 0 ❑ is selected using the following methods: 1. Establish heat loss and heat gain values according to ANSIIACCA 2 Manual 7 -2004 or equivalent. 2. Size duct systems according toANS1/ACCA 1 Manual D -2009 or equivalent. 3. Select heating and cooling equipment according to ANSI/ACCA 3 Manual S -2004 or equivalent. Outt�oar Air;Ql�alafy�" � � �- �= Resefvgd � r Innovative , oncepts';an[t Il,ocal Envilronme�ntal CdntlrtlOnS . { 9L%t 4:4 ". A4.509.1 Items in this section are necessary to address innovative concepts or local environmental conditions. Item 1 ❑ ❑ ❑ ❑ ❑ Item 2 ❑ ❑ D ❑ ❑ Item 3 ❑ ❑ 0 ❑ ❑ Installer aitilpectal Inspector Qiralificatttiisz Qiialificatioiis. 742.1 HVAC system installers are trained and certified in the proper installation of HVAC systems. 0 ❑ ❑ ❑ 702.2 Special inspectors employed by the enforcing agency must be qualified and able to demonstrate El ❑ ❑ 0 competence in the discipline they are inspecting. 703.1 Verification of compliance with this code may include construction documents, plans, specifications builder or installer certification, inspection reports, or x❑ ❑ ❑ ❑ other methods acceptable to the enforcing agency which show substantial conformance. 1. Green building measures listed in this table may be mandatory if adopted by a city, county, or city and county as specified in Section 101.7. 2. Required prerequisite for this Tier. 3. These measures are currently required elsewhere in statute or in regulation. 94 10 7 2013 CALIFORNIA GREEN BUILDING STANDARDS CODE SARATOGA CITY COUNCIL MEETING DATE: January 15, 2014 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: 2014 City Council Summer Recess RECOMMENDED ACTION: Accept report and provide staff with direction regarding the 2014 City Council Summer Recess. In past years, the City Council has canceled one or more meetings during the summer for the Summer Recess. Since 2009, the Council has canceled two meetings during the summer. In 2009 and 2010, both meetings in August were canceled. In 2011, the last meeting in July and first meeting in August were canceled to better align with the summer break schedules of local schools. In 2012, the first Council Meeting of July fell on Independence Day and was consequently canceled. Additionally, the first meeting in August was also canceled. In 2013, the last meeting in July and first meeting in August were canceled. Staff is seeking direction on the Summer Recess schedule for 2014. A calendar of regular Council Meetings for 2014 is attached. FISCAL IMPACTS: IRM CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The 2014 Council Meeting schedule will remain unchanged. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction. Page 1 of 2 1: ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Calendar of 2014 City Council Meetings Page 2 of 2 109 2014 JANUARY T T 7�13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 7 8 S M T MARCH W T F - it 12 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 20 21 22 23 24 25 26 27 28 29 30 31 F31 18 T 2 3 1 2 3 4 5 6 8 9 10 it 12 13 14 15 16 17 18 19 20 22 23 24 25 26 27 28 29 30 31 T MP r 1 3 4 5 6 7 8 9 10 11 12 13 14 15 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 W Regular City Council Meeting T F 5 7�13 2 M APRIL T W 5 _ SEPTEMBER I W T F 5 5 6 7 9 10 11 1 2 3 4 17 6 7 8 9 10 it 12 13 14 15 16 17 18 25 20 21 22 23 24 25 26 27 28 4 5 NOVEMBER 9 11 12 14 15 16 F31 18 1 2 3 4 5 25 7 8 9 10 11 12 13 14 15 16 17 18 19 21 22 23 24 25 26 27 28 29 30 31 W Regular City Council Meeting T T F 5 7�13 2 M APRIL T W 5 M I T I W T F 5 5 6 7 9 10 11 1 2 3 4 17 6 7 8 9 10 it 12 13 14 15 16 17 18 25 20 21 22 23 24 25 26 27 28 4 T T F 5 7�13 2 M APRIL T W T M T W 9 3 4 5 6 7 9 10 11 12 13 14 E22 17 18 19 20 21 23 24 25 26 27 28 30 23 T T F 5 7�13 2 3 4 5 M T W 9 10 11 1 2 3 5 17 7 8 9 10 11 12 7200 14 15 16 17 1 29 19 31 21 22 23 24 25 26 T 28 29 30 1 2 4 5 7 8 9 11 12 14 15 16 F31 18 1 2 3 4 5 25 7 8 9 10 11 12 13 14 15 16 17 18 19 21 22 23 24 25 26 27 28 29 30 31 T T F 5 7�13 2 3 4 7 #22 9 10 11 1 14 16 17 18 19 20 21 23 24 25 26 27 28 1 29 30 31 DECEMBER T W T 1 2 4 5 7 8 9 11 12 14 15 16 F31 18 19 E20 21 22 23 25 26 28 29 30 110