HomeMy WebLinkAbout01-29-2014 Special Meeting Agenda Packet - City Manager RecruitmentL/
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AGENDA
SPECIAL MEETING
SARATOGA CITY COUNCIL
JANUARY 29, 2014
SPECIAL MEETING — 5:30 P.M. — SARATOGA CITY HALL, ADMINISTRATIVE
CONFERENCE ROOM, 13777 FRUITVALE AVENUE, SARATOGA CA 95070
CALL MEETING TO ORDER — 5:30 P.M.
REPORT ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on January
24, 2014)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS
Any member of the public will be allowed to address the City Council for up to three (3) minutes
on matters not on this agenda. The law generally prohibits the council from discussing or taking
action on such items. However, the Council may instruct staff accordingly regarding Oral
Communications under Council Direction to Staff.
COUNCIL DIRECTION TO STAFF
Instruction to Staff regarding actions on current Oral Communications.
1. City Manager Recruitment
Recommended Action:
Review and provide direction on the timeline and approach for the City Manager
recruitment.
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.sarato ag ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
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In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 4081868 -1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102- 35.104 ADA title II]
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the
meeting of the City Council was posted and available for public review on January 24, 2014 at
the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City's website at
www.saratoza.ca.us.
Signed this 24th day of January 2014 at Saratoga, California.
Crystal Bothelio, City Clerk
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SARATOGA CITY COUNCIL
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MEETING DATE: January 29, 2014 AGENDA ITEM:
DEPARTMENT: Finance & Admin. CITY MANAGER: Dave Anderson
Services
PREPARED BY: Monica LaBossiere DIRECTOR: Mary Furey
Human Resources Manager
SUBJECT: Transition Plan - City Manager Position
RECOMMENDED ACTION:
Move to authorize staff to solicit proposals from executive recruitment firms to conduct the
recruitment for the City Manager position and provide input on the proposed recruitment
timeline.
BACKGROUND:
Staff has been tasked to discuss with the Mayor and City Council a transition plan to recruit a
new City Manager prior to the current City Manager's departure on July 24, 2014.
The transition plan will identify strategies for the recruitment, selection, appointment, and
contract negotiations for a new City Manager for the City of Saratoga.
Regarding the actual recruitment plan, the most viable methods for securing the services of a
City Manager are to contract with an executive search firm to conduct the recruitment. The firm
would be responsible for collecting input from the City Council on the ideal candidate,
advertising the recruitment, accepting applications, processing applications, coordinating
candidate interviews, and other tasks associated with the recruitment.
FISCAL IMPACTS:
The cost of hiring an executive recruitment firm is expected to cost approximately $35,000.
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The Human Resources Division would conduct the recruitment for the City Manager position.
ALTERNATIVE ACTION(S):
N/A
Page 1 of 2
FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item.
ATTACHMENTS:
Attachment A: Draft City Manager Recruitment Timeline
Page 2 of 2
Tentative City Manager Recruitment Timeline
January 29, 2014
Special Meeting
5:30 p.m. — 7:00 p.m.
- Review process timeline
- Discuss approach to the recruitment
- Council authorization to use an external
recruiter
February 5, 2014
Special Meeting
5:30 p.m. — 6:00 p.m.
- Review proposals from recruiters
- Obtain direction from Council regarding
which firms to interview
February 19, 2014
Special Meeting
5:00 p.m. — 6:00 p.m.
- Interview prospective recruiters and make
recruiter selection
March 5, 2014
Regular Meeting
- Approve recruiter contract
March 19, 2014
Special Meeting
Time TBD
- Work with recruiter to establish ideal
candidate profile
April 2, 2014
Special Meeting
5:00 p.m. — 6:00 p.m.
- Approve draft recruitment brochure
April 3 — May 2, 2014
Recruitment Period
(conducted by recruiter)
May 21, 2014
Closed Session
5:00 p.m. — 6:00 p.m.
- Recruiter presents top candidates to Council
June 4, 2014
Closed Session
Time TBD
- First round interviews
June 11, 2014
Closed Session
Time TBD
- Finalist interviews
June 12, 2014
Contract Negotiations with Finalists
(Closed session may be required)
July 2, 2014
Regular Meeting
- Contract approval
July 23, 2014
City Manager Dave Anderson's Last Day
July 24, 2014
New City Manager's First Day