HomeMy WebLinkAbout101-Extension of Contract for Street Sweeping Services.pdf
SARATOGA CITY COUNCIL
MEETING DATE: June 20, 2007 AGENDA ITEM: ______
ORIGINATING DEPT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Rick Torres DEPT HEAD: John Cherbone
SUBJECT: Extension of Contract for Street Sweeping Services
______________________________________________________________________________
RECOMMENDED ACTION(S):
1.Move to extend Street Sweeping Contract to Universal Sweeping Services from July 1,
2007 to June 30, 2008 in the amount of $95,000.00
2.Move to increase the rate of compensation of curb miles by 3.2 % from $22.21 to $22.94
per curb mile.
REPORT SUMMARY:
During staff’s annual contract meeting with Universal Sweeping Services, both contractor and
staff agreed to extend the contract for one additional year as set forth in exhibit E of the original
contract as well as increase in the curb mile rate of 3.2% per curb mile. This increase was driven
by rising fuel prices and consistent with the April CPI, this would bring the rate up from $22.21
per curb mile to $22.94 per curb mile. The second lowest bid collected in the 2005 RFP process
was $23.25 per curb mile.
The City had expressed an interest in increasing the sweeping services from monthly to weekly
sweeping of 4 village parking Districts and Big Basin Way. Universal Sweeping Services has
agreed not to raise the current rate established in the original contract but will charge for each
time swept.
Universal’s current contract is for $85,000.00. The increase in the curb mile rate and the
additional parking lot sweeping will increase the amount of the contract by approximately
$10,000.00.
In addition, it is recommended that a $5,000 allowance be approved for additional street
sweeping services as needed during the year. These additional services include dense tree lined
streets that require more sweeping during the fall. The $5,000 allowance is incorporated in the
current budget and does not require amending.
It is therefore recommended that City Council extend the current street sweeping contract to
Universal Sweeping Services and authorize the City Manager to execute the same.
FISCAL IMPACTS:
The FY 07/08 adopted budget has sufficient fund for this contract
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
A contract for street sweeping would not be executed and the City would not be in compliance with
the stipulations of our NPDES permit.
ALTERNATIVE ACTION(S):
The Council could direct staff to solicit additional proposals.
FOLLOW UP ACTION(S):
The contract will be executed.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
1. Contract Amendment with new exhibit B1 payment schedule attached.
2. Current Contract for Universal Sweeping Services.
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