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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, July 18, 2007
CLOSED SESSION – 5:00 P.M. – ADMINISTRATIVE CONFERENCE ROOM,
13777 FRUITVALE AVENUE
CALL MEETING TO ORDER – 5:00 P.M.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
Conference with Legal Counsel - Initiation of litigation (Gov't Code section 54956.9(c):
(3 potential cases)
Conference with Labor Negotiators (Gov't Code 54957.6):
Agency designated representatives: Barbara Powell, Assistant City Manager, and Monica
LaBossiere, Human Resources Manager.
Employee organization: SEA
Conference with Labor Negotiators (Gov't Code 54957.6):
Agency designated representative: Dave Anderson, City Manager
Employee organization: SMO
Conference with Labor Negotiators (Gov't Code 54957.6):
Agency designated representative: Barbara Powell, Assistant City Manager and Monica
LaBossiere, Human Resources Manager
Employee organization: Millmen & Industrial Carpenters Local 262
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
July 12, 2007)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
None
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Certificate of Appreciation for Jack Mallory
Recommended action:
Present certificate of appreciation.
2. Commendation Honoring Outgoing Heritage Preservation Commissioner
Recommended action:
Present commendation.
3. Proclamation Declaring the Week of July 22-28, 2007 as “Architecture Week”
Recommended action:
Present proclamation.
SPECIAL PRESENTATIONS
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
4. City Council Minutes
Recommended action:
Approve minutes as submitted for the May 16, 2007 City Council meeting.
5. Review of Accounts Payable and Payroll Check Registers
Recommended action:
That the City Council accepts the Check Registers for:
Accounts Payable - June 13, 20 and 27, 2007
Payroll - June 21, July 5, 2007
6. Treasurers Report for the Month ended May, 2007
Recommended action:
That the City Council accept the monthly Treasurer's Report
7. Establish Annual Property Tax Levy for Library GO Bond Debt Service
Recommended action:
That the City Council adopt the attached resolution which sets the FY 2007/08
property tax levy rate for the Library General Obligation Bonds at $.01130 per $100
of Assessed Valuation.
8. Congress Springs Park Safety Fence Improvements - Appropriation of Funds
Recommended action:
Approve Budget Resolution appropriating funds for Congress Springs Park Safety
Fence Improvements.
9. Budget Resolution Approving the Carryover and Expenditure of FY 2006/07 Council
Contingency Funds in the Amount of $2,500 to Co-Sponsor Neighborhood Block
Parties
Recommended action:
Adopt resolution appropriating $2,500 from the FY 2006/07 Council contingency to
co-sponsor neighborhood block parties sponsored by the Saratoga Clergy
Association.
10. Agreement with Saratoga Chamber of Commerce
Recommended action:
Accept report and adopt the resolution approving the Agreement with the Saratoga
Chamber of Commerce.
11. Budget Resolution Approving the Carryover and Expenditure of FY 2006/07 Council
Contingency Funds to Purchase Radar Feedback Signs
Recommended action:
Adopt resolution to carryover and appropriate $47,000 from the FY 2006/07 Council
contingency to purchase radar feedback signs.
12. Policy for Written Records of Meetings, Decisions and Actions Relating to Contracts
of $2 Million or More.
Recommended action:
Adopt resolution setting City policy requiring written records of meetings, decisions
and actions relating to contracts for goods, services, and property for $2 million or
more.
13. Motor Vehicle (MV) Resolutions
Recommended action:
1. Move to adopt the new Motor Vehicle Resolution authorizing a “No Parking or
Stopping” zone on Marilyn Lane between Marshall Lane and Ravenswood Drive.
2. Move to adopt the Motor Vehicle Resolution authorizing “No Stopping on
Lexington”.
3. Move to adopt the Motor Vehicle Resolution authorizing one “Stop” sign on
Tamworth.
4. No Parking on Blauer Drive
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
14. Confirmation of Report and Assessment of 2007 Weed Abatement Program &
Resolution Ordering the Abatement of a Public Nuisance By Removal of Hazardous
Brush
Recommended action:
Open public hearing; close public hearing; adopt resolutions.
15. Appeal of Use Permit and Design Review Application No. 07-028: 14639 Big Basin
Way, which was approved by the Planning Commission allowing construction of a
mixed-use development consisting of two residential apartment units in one building
at the rear of the site and a separate two-story commercial building at the front of the
site.
Recommended action:
Deny the appeal, thus affirming the Planning Commission Use Permit and Design
Review Approval issued on May 23, 2007.
16. Petition from Owners of Private Road at 20865 Wardell Road, Requesting
Application of the California Vehicle Code to the Private Road
Recommended action:
Adopt resolution applying the California Vehicle Code to the private road at 20865
Wardell Road.
17. Landscaping & Lighting Assessment District LLA-1 Annexation 2007-1 (Carnelian
Glen) Public Hearing, Approval of Engineer’s Report, and Confirmation of
Assessments for FY 07-08
Recommended action:
Move to adopt the Resolution Ordering the Improvements and Confirming the
Diagram and Assessments for FY 07-08.
OLD BUSINESS
None
NEW BUSINESS
18. Upper Old Oak Way Relinquishment
Recommended action:
1. Accept report and provide direction to staff.
19. Parker Ranch Bicycle Trail Abatement Options
Recommended action:
1. Accept report and provide direction to staff.
2. Move to adopt Motor Vehicle Resolution.
20. Consideration of a Use Policy and Fee Schedule for Reserved Use of Blaney Plaza
Recommended action:
Consider establishing a use policy and fee schedule for reserved use of Blaney Plaza
and direct staff accordingly.
21. Update of the Blaney Plaza Banner Policy and Consideration of Expanding the
Banner Policy to Include North Campus
Recommended action:
Update the existing Blaney Plaza Banner Policy and consider expanding the banner
policy to include North Campus.
22. Master Fee Schedule Update for the North Campus Administration Building
Recommended action:
Update the fee schedule for the North Campus Administration Building Main Room
rental to $100 per hour and the Conference Room rental to $40 per hour.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Aileen Kao
Association of Bay Area Government
Hakone Foundation
West Valley Mayors and Managers Association
City School AdHoc
County HCD Policy Committee
Vice Mayor Ann Waltonsmith
Hakone Foundation
Northern Central Flood Control Zone Advisory Board
KSAR
SASCC
Sister City Liaison
Prospect Road AdHoc
Councilmember Chuck Page
Chamber of Commerce
Santa Clara County Cities Association-Joint Economic Development Policy Committee
(JEDPC)
West Valley Sanitation District
West Valley Solid Waste Joint Powers Association
Village AdHoc
Chamber of Commerce AdHoc
Councilmember Kathleen King
County Cities Association Legislative Task Force
Peninsula Division, League of California Cities
Santa Clara County Cities Association
Valley Transportation Authority PAC
City School AdHoc
Prospect Road AdHoc
Councilmember Jill Hunter
Historic Foundation
Library Joint Powers Association
Santa Clara County Emergency Council
Santa Clara County Valley Water Commission
Village AdHoc
Chamber of Commerce AdHoc
CITY COUNCIL ITEMS
OTHER
CITY MANAGER’S REPORT
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Cathleen Boyer, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council of the City of Saratoga was posted on July 12, 2007,
of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 12th day of July 2007at Saratoga, California.
Cathleen Boyer, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2007
8/1 Regular Meeting – Joint Meeting with Chamber of Commerce
8/15 Summer Recess – Meeting Cancelled
9/5 Regular Meeting – Joint Meeting with West Valley Board of Trustees
9/19 Regular Meeting
10/3 Regular Meeting
10/17 Regular Meeting
11/7 Regular Meeting – Joint Meeting with Hakone Foundation
11/21 Regular Meeting
12/5 Regular Meeting – Reorganization
12/19 Regular Meeting