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Home My WebLink About102-Minutes .pdf MINUTES SARATOGA CITY COUNCIL MAY 16, 2007 The City Council conducted interviews at 5:00 p.m. for vacancies on the Youth Commission in the Administrative Conference Room. The City Council of the City of Saratoga met in Closed Session in the Administrative Conference Room at 6:40 p.m. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Name of case: Christiano v. City of Saratoga. Santa Clara County Superior Court 106CV-072297. MAYOR’S REPORT ON CLOSED SESSION Mayor Kao stated that there was no reportable information. Mayor Kao called the Regular City Council meeting to order at 7:00 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Jill Hunter, Kathleen King, Chuck Page, Vice Mayor Ann Waltonsmith, Mayor Aileen Kao ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Mary Furey, Administrative Services Director John Livingstone, Community Development Director John Cherbone, Public Works Director Michael Taylor, Interim Recreation Director REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MAY 16, 2007 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of May 16, 2007, was properly posted on May 11, 2007. ORAL COMMUNICATIONS The following person requested to speak at tonight’s meeting: Yura Shiel announced that the SASCC Board was holding a special meeting to elect new board members and consider proposed by-law changes. COMMUNICATIONS FROM BOARDS AND COMMISSIONS Vandi Thirumale stated that she was the Chair of the Saratoga Library Commission. Chair Thirumale noted that on May 2nd the Library Commission held a special meeting to 2 discuss proposed goals for FY 07-08 and approved five items to be funded from the Library Capital Improvement Fund: • Lighting in the children’s area • Repair outstanding lighting and electrical issues • Installation of safety ladder • Repair plywood siding • Installation of a separate PG&E meter ANNOUNCEMENTS Vice Mayor Waltonsmith announced that there would be a ribbon cutting ceremony at the North Campus on May 24th at 3:30 p.m. Vice Mayor Waltonsmith noted that KSAR has a new program called “Saratoga Spotlight” which is airs at 7:30 p.m. every Monday and Friday and at 11:00 a.m. every Tuesday and Thursday. Vice Mayor Waltonsmith announced that there would be a “Creek Clean Up” event on May 19th from 9:00 a.m.-12 noon at Westmont High School. Councilmember Hunter announced that the Village Pet Parade will be held on May 19th from 10 a.m.-12 noon. CEREMONIAL ITEMS 1A. COMMENDATION HONORING OUTGOING YOUTH COMMISSIONERS STAFF RECOMMENDATION: Present commendations. Mayor Kao read the commendations and presented them to Amit Arunkumar, Michael Byrne, Tami Maltiel, Pratik Pramanik, and Steven Shepherd. 1B. PROCLAMATION DECLARING THE WEEK OF MAY 20-26, 2007 AS “PUBLIC WORKS WEEK” STAFF RECOMMENDATION: Present proclamation. Mayor Kao read the proclamation and presented it to John Cherbone, Public Works Director. SPECIAL PRESENTATIONS None CONSENT CALENDAR 3 3A. CHECK REGISTER FOR MAY 1, 2007 STAFF RECOMMENDATION: Accept check register. WALTONSMITH/KING MOVED TO ACCEPT CHECK REGISTER FOR MAY 1, 2007. MOTION PASSED 5-0. 3B. TREASURER’S REPORT FOR THE MONTH ENDED MARCH 2007 STAFF RECOMMENDATION: Accept report. WALTONSMITH/KING MOVED TO TREASURER’S REPORT FOR MONTH ENDED MARCH 2007. MOTION PASSED 5-0. 3C. APPOINTMENT OF TRAFFIC SAFETY COMMISSION MEMBER AND OATH OF OFFICE STAFF RECOMMENDATION: Adopt resolution of appointment and administer Oath of Office. RESOLUTION: 07-043 WALTONSMITH/KING MOVED TO ADOPT RESOLUTION APPOINTING PEGGY GUICHARD TO THE TRAFFIC SAFETY COMMISSION. MOTION PASSED 5-0. 3D. TRANSPORTATION DEVELOPMENT ACT (TDA) ARTICLE 3 APPLICATION FOR THE SARATOGA AVENUE WALKWAY PROJECT STAFF RECOMMENDATION: Adopt resolution supporting the Metropolitan Transportation Commission’s Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application. RESOLUTION: 07-027 WALTONSMITH/KING MOVED TO ADOPT RESOLUTION SUPPORTING THE METROPOLITAN TRANSPORTATION COMMISSION’S TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 PEDESTRIAN/BICYCLE GRANT APPLICATION. MOTION PASSED 5-0. 3E. MOTOR VEHICLE (MV) RESOLUTIONS STAFF RECOMMENDATION: Adopt resolutions. RESOLUTION: MV- 257, 258, 259, 260, 261 Councilmember King requested that this item be removed from the Consent Calendar. 4 Councilmember King asked Director Cherbone if he had talked to the principal at the high school was notified. In response to Councilmember King’s question, Director Cherbone stated that he did not know but would follow up with his staff in the morning. KING/PAGE MOVED TO ADOPT MOTOR VEHICLES AUTHORIZING: “NO PARKING” ZONE ON MARILYN LANE BETWEEN MARSHALL LANE AND RAVENSWOOD DRIVE.; TWO NEW RED CURBS ON SARATOGA AVENUE; TWO “YIELD” SIGNS ON WINTER LANE WHERE IT INTERSECTS CHATEAU DRIVE; A RED CURB OR “NO STOPPING ANYTIME” ON PROSPECT ROAD; RED CURB AT THE ENTRANCE TO OAK STREET. MOTION PASSED 5-0. 3F. CITY OF SARATOGA USE AGREEMENT WITH SARATOGA AREA SENIOR COORDINATING COUNCIL STAFF RECOMMENDATION: Accept report and authorize City Manager to execute agreement. Michael Taylor, Interim Recreation Director, requested that this item be pulled from the Consent Calendar until after agenda item #6. Consensus of the City Council to postponed item 3f until after item #6. KING/WALTONSMITH MOVED TO DISCUSS NEW BUSINESS ITEM # 6 BEFORE OLD BUSINESS. MOTION PASSED 5-0. PUBLIC HEARINGS None NEW BUSINESS 6. COMMUNITY GRANT ONE-TIME ALLOCATION AND FY 2007/08 FUNDING STAFF RECOMMENDATION: Accept report and provide direction to staff regarding allocation of $75,000 one- time undesignated grant funds and FY 2007/08 ongoing grant allocations. Mary Furey, Administrative Services Director, presented staff report. The following people requested one-time funds and/or grant allocations: Tom Stoiber, KSAR George Bunyard, SASCC Naomi Nakano Matsumoto, Cupertino Community Services Mary Ellen Comport, Saratoga Foothill Club Kristin Huff, 2-1-1 Santa Clara County Marilyn Marchetti, Relay for Life 5 Leona Butter, Healthy Kids Chris Oakes, Chamber of Commerce J.R. Ellis, Chamber of Commerce Chuck Schoppe, Saratoga Historic Foundation Anita Parsons, Walden West Foundation Trudi Burney, Wildlife Center KING/PAGE MOVED TO APPROVE THE ALLOCATION OF $75,000 ONE-TIME UNDESIGNATED GRANT FUNDS. MOTION PASSED 5-0. (SEE ATTACHED SPEED SHEET). PAGE/KING MOVED TO APPROVE FY 2007/08 ONGOING GRANT ALLOCATIONS. MOTION PASSED 5-0. (SEE ATTACHED SPEED SHEET). PAGE/HUNTER MOVED TO APPROVE A BUDGET CARRYOVER FROM THE FY 2006-07 COUNCIL CONTINGENCY TO ALLOCATE $5,000 TOWARDS THE CHAMBER OF COMMERCE IT INFRASTRUCTURE IMPROVEMENTS AND MEMBERSHIP ENROLLMENT FEES. MOTION PASSED 5-0. CONSENT CALENDAR 3F. CITY OF SARATOGA USE AGREEMENT WITH SARATOGA AREA SENIOR COORDINATING COUNCIL STAFF RECOMMENDATION: Accept report and authorize City Manager to execute agreement. Michael Taylor, Interim Recreation Director, presented staff report. Consensus of the City Council to postpone this item to a later date and direct staff to continue discussions with the SASCC Board. OLD BUSINESS 4. DIRECTION ON CITY COMMISSIONS STAFF RECOMMENDATION: Review options and provide direction concerning reinstating City Commissions. Barbara Powell, Assistant City Manager, presented staff report. The following person requested to speak on this item: Marty Goldberg urged the Council to reactivate all suspended commissions. 6 Consensus of the City Council to: 1. Reinstated the Parks and Recreation Commission • 5 members • Meetings 6 times per year • Direction to seek input on the Parks Initiative and return to Council with main issues • Allow two outstanding commissioners to remain on PRC until term expires 2. Library Commission • 5 members • Meetings 6 times per year 3. Finance Commission • 3 members • Meet on an as needed basis • Wait to recruit until Management Analyst is hired 4. Management Analyst initial focus will be the PRC and the production of the Saratogan 5. COMMUNITY DEVELOPMENT DEPARTMENT’S ADVANCED PLANNING ACTIVITIES STAFF RECOMMENDATION: Accept report and direct staff accordingly. John Livingstone, Community Development Director, presented staff report. John Livingstone noted that Council received a petition from the Glosgow Drive neighbors who are requesting that Council move forward with the Blight Ordinance. City Attorney Taylor stated that the Council also received a letter from Meg & Alan Giberson requesting that the Guidelines and Standards for Land Use Near Streams be adopted as an ordinance in an effort to make it mandatory. The following person requested to speak on this item: Linda Rodgers, Planning Commission Chair, stated that in January the Planning Commission presented Council a list of their preferred ordinance priorities as follows: fence, story poles, and noticing. After considerable discussion, it was the consensus of the Council to continue this item to a future meeting. 7 NEW BUSINESS 7. REQUEST FROM SARATOGA FOOTHILL CLUB FOR FEE WAIVER STAFF RECOMMENDATION: Accept report and direct staff accordingly. Cathleen Boyer, City Clerk, presented staff report. WALTONSMITH/KING MOVED TO WAIVE BANNER FEE OF $300 FOR THE SARATOGA FOOTHILL CLUB MEMORIAL DAY CELEBRATION AND DIRECTED STAFF TO INCLUDE THIS FEE WAIVER IN NEXT YEAR’S BUDGET. MOTION PASSED 5-0. 8. WEST VALLEY COLLECTION & RECYCLING (WVC&R) STAFF RECOMMENDATION: Accept report and direct staff accordingly. Consensus of the City Council to continue this item to June 6, 2007. 9. SARATOGA’S TREE AND BENCH DEDICATION POLICY REVIEW STAFF RECOMMENDATION: 1. Accept report and direct staff accordingly. 2. Authorize an increase in the cost of the dedication plaque. Consensus of the City Council to continue this item to June 6, 2007. 10. COUNCIL MEMBER SPONSORED COMMUNITY EVENTS STAFF RECOMMENDATION: Accept report and direct staff accordingly. Consensus of the City Council to continue this item to June 6, 2007. ADHOC & AGENCY ASSIGNMENT REPORTS None CITY COUNCIL ITEMS None OTHER None 8 CITY MANAGER’S REPORT None ADJOURNMENT WALTONSMITH /PAGE MOVED TO ADJOURN THE METING AT 1:00 A.M. MOTION PASSED 5-0. There being no further business Mayor Kao noted that the Council would be returning to the Administrative Conference to continue the discussions regarding the appointments to the Youth Commission. Respectfully submitted, Cathleen Boyer, CMC City Clerk