HomeMy WebLinkAbout101-Master Fee Schedule Update for the North Campus Administration Building.pdfSARATOGA CITY COUNCIL
MEETING DATE July 18, 2007 AGENDA ITEM:
ORIGINATING DEPT: Recreation CITY MANAGER: Dave Anderson
PREPARED BY: Michael Taylor DEPT HEAD: Michael Taylor,
Interim Recreation
Director
SUBJECT: Master Fee Schedule Update for the North Campus Administration Building
RECOMMENDED ACTION(S):
Staff recommends that Council update the fee schedule for the North Campus Administration
Building Main Room rental to $100 per hour and the Conference Room rental to $40 per hour.
REPORT SUMMARY:
The North Campus Administration building was made available for rentals in September 2002
until the facility was closed for renovation in January 2007. Rental charges during that term were
$40 per hour with the established 10% discount for Saratoga residents or 50% discount for non-
profit organizations. There were a total of 856 uses of the facility (55 months of use with an
average of about 16 uses per month) that produced a total of $37,939 in revenues (average of
$690 per month).
Renovation of the building was completed on May 24, 2007. The newly remodeled main room
has a capacity of up to 80 people for parties, meetings, receptions, etc. Staff conducted a
comparative survey of fees (Attachment A) for sixteen comparable facilities. The average
security/cleaning deposit was $415, compared to Saratoga’s $300 deposit. The average hourly
rental rate for a small room that accommodates less than 50 people was $136. The average fee
for larger rooms for 80 people or more was $180 per hour. Due to the size of the rooms in
comparison with other facilities available to rent from the Recreation Department and the
comparative survey of fees, staff is proposing that a $100 per hour rental fee for the main room
and a $40 per hour rental fee for the conference room per the Facility Use Policy (Attachment B)
with the previously approved $300 security deposit and $25 processing fee.
FISCAL IMPACTS:
North Campus rentals are anticipated to produce progressively higher revenues with
approximately $8,000 expected (currently budgeted) in fiscal 2007-08.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
If Council does not approve a new fee schedule for the North Campus Administration Building,
no reservations will be accepted for rental use and the budget will need to be adjusted
accordingly. If the rental fee is not adopted, additional recreational programming may be
scheduled as an alternative to reserved use.
ALTERNATIVE ACTION:
Council may choose to establish alternative fees other than those identified.
FOLLOW UP ACTION:
If the fee proposal is approved, staff will immediately begin accepting reservations and collect
fees for the exclusive use of North Campus Administration Building rooms.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Agenda was posted in compliance with the Brown Act.
ATTACHMENTS:
A – North Campus Fee Proposal Comparison table
B – Facility Use Policy
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